Office manager/administrative assistant jobs in Colton, CA

Who We Are At Tillys, we're a leading specialty retailer offering casual apparel, footwear, and accessories for young men, women, boys, and girls. Our extensive collection features iconic global brands, emerging labels, and proprietary lines, all rooted in an active and social lifestyle. Based in sunny Southern California, our Retail Support Center (RSC) is the heart of our corporate operations, dedicated to supporting both our retail and online stores. The RSC is where strategy meets execution. From trend forecasting to tech innovation, our teams work together to bring the Tillys experience to life - both in-store and online. Position Summary The following is a brief description of responsibilities to be performed by the Buying Admin. Job responsibilities include, but are not limited to the following: Key Responsibilities A typical day may include: Responsible for the administrative support of the Buyer's area of responsibility. Responsible for all Purchase Orders; entering, faxing, revisions, tickets, samples, and follow through.. Responsible for organizing all files, samples, and photos. Data entry consisting of; Purchase Orders, reports, markdowns, etc. Ensuring input is accurate and executed in an efficient and timely manner. Verifying new receipts and identifies problems and discrepancies in warehouse. Follow all QC processes. Maintain internal and external relationships (Vendors, Planning and Allocation, and Marketing). Process all outgoing mail and Fed Ex requests. Qualifications Your experience brings: Proficient in the use of Excel and MS Word. Ability to perform all essential duties and responsibilities listed above. Detail oriented and organized. Must be able to communicate in a professional manner and respond with timeliness. Able to effectively use common office equipment. Ability to reprioritize projects frequently. Must have ability to multitask Independent, self-motivated, team player.Able to effectively communicate with all levels of staff and management. Education & Experience 1-2 years of administrative support experience preferred. High School Diploma required. Bachelors Degree preferred. Work Environment & Physical Demands Professional office setting with low to moderate noise Ability to sit or stand for extended periods Regularly lift/move up to 20 lbs and navigate stairs Frequent walking and movement between floors/departments Reasonable accommodation is available to support individuals with disabilities Leadership & Team Development Non-Management: While this is not a leadership role, we value team players who embody proactive collaboration, curiosity, accountability, and a growth mindset. Opportunities to grow and develop within the company are strongly supported. Compensation Hourly Range: $21-$23/hr Final offer will be based on experience, skills, and qualifications. What to Expect Schedule: Full-time role with weekday office hours; occasional evening or weekend work may be required during peak retail seasons. Work Location: Irvine, CA - minimum of 4 days per week in-office. Why Join Tillys? At Tillys, we thrive in a creative, collaborative, and high-energy environment where individuality is not just accepted - it's celebrated. Whether you're brainstorming bold new campaigns or fine-tuning behind-the-scenes processes, your work makes a real impact. We foster a culture of inclusion, innovation, and recognition, where professional growth is supported, wins are celebrated, and having fun is part of the process. Join a team that values authenticity, teamwork, and always strives for excellence. Perks & Benefits 401(k) Retirement Plan - Save for your future with our company-sponsored plan Health Coverage - Medical, dental, vision, life, and additional voluntary benefits Employee Discount - In-store and online Discount Programs - Save on travel, events, and more Employee Sample Sales - Major deals on favorite brands Wellness & Social Events - Fitness programs, parties, and team outings Weekly Office Snacks - Stay fueled with stocked treats Equal Opportunity Employer & Fair Chance Hiring Tillys is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Fair Chance Hiring: In compliance with California law, Tillys will consider qualified applicants with criminal histories in a manner consistent with the California Fair Chance Act. Other Considerations This job description is not intended to be all-inclusive. Duties and responsibilities may change at any time, with or without notice. Reasonable accommodation may be provided to individuals with disabilities to enable them to perform essential job functions.

Hybrid's humble beginnings started in 1997 in the back of a print shop designing, selling, and printing tee shirts. Today, Hybrid is a global apparel industry powerhouse in brand and licensing management. Hybrid provides its expertise and fully vertical operations capability - design, merchandising, development, sourcing, production, and distribution - to a broad suite of branded, licensed, generic, and private label partners. Hybrid's full-service apparel design and manufacturing expertise extends across the apparel category, including knits, woven tops, bottoms, tees, and accessories. As our organization has evolved, so has our philosophy of doing business. We have made concerted efforts to remove ourselves from the antiquated approach of other apparel manufacturers and doing things differently has been our focus. We are building a company ethos that breeds innovation, collaboration, integrity and excellence in customer service. What is my role? Work closely with the Senior Account Manager in conjunction with other various departments to assist in the daily functions of managing the orders and accounts. What You'll Do License Approvals Support AM working with Licensing Dept. on license approvals: Route lines sheets for concept approval Check concept/PP approval status Request Production Line sheets (as needed) Samples Submit sample requests (enter CPS) Ensure samples requested cover customer and license requirements Order blanks for domestic samples, if needed Follow up on sample needs with Import or Domestic team Review sample and check against customer CAD Prep and send PP samples to customer (as needed) Include any special tags or special instruction as required by account Prep and send TOP samples to customer (as needed) Include any special tags or special instruction as required by account Packages Prep and send packages as needed for customers with guidance from AM. Keep log and track packages as needed with AM Miscellaneous Prep and build Development Project Requests Prep and build Worksheets for costing or orders What You'll Need BA or AA in a Fashion related field preferred 1-2 years' experience in account management within the apparel industry Detail oriented and very organized This position must push for results and constantly follow up with others. Good communication skills Proficient with MS Office and Excel. Computer comfort as all tasks are done on various programs (i.e. sample portal, unity, art portal, inventory portal) Able to work in hectic environment and with tight deadlines Need to be able to juggle many tasks simultaneously Ability to work until the job is done. There are often extra hours spent at end of day. Must be self-motivated and comfortable working without constant managerial follow up Hybrid Apparel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Executive Administrative Assistant - Hybrid | Irvine, CA | Kelly at Johnson & Johnson Join a world-class team and take the next step in your career! Kelly , in partnership with Johnson & Johnson, is seeking a talented Executive Administrative Assistant for a dynamic hybrid role in Irvine, CA. You'll play a key part in supporting leadership and streamlining office operations for one of the most respected companies in the healthcare industry. Job Specifications Job Type: Flexible between 20-40 hours per week. Company: Kelly (Johnson & Johnson Assignment) Location: Irvine, CA (Hybrid) Pay Rate: $30.00/hr Shift: Flexible, within business hours 7a-4p preferred due to various teams in differing time zones Assignment Length: 1 year (potential for extension) Roles and Responsibilities Coordinate event logistics and provide administrative support for meetings and workshops. Manage complex calendars for senior leaders (Two Senior Directors and their teams; coordination with global admins), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems). Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events. Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support. Maintain office supply inventory, organize files, and manage office storage systems. Support around POs, payment requisitions, PO issuing, and project number creation. Occasionally greet vendors and visitors-ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings/events. Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations. Advise on healthcare compliance for expenses and events, including program/expense limits for healthcare providers. Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions). Qualifications & Skills High School diploma or GED required. 5+ years of office-based experience, including 2+ years as an Executive Assistant. Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus. Strong multitasking and organizational skills within a dynamic team setting. Exceptional verbal & written communication and interpersonal abilities. Professional, resourceful, self-starter with strong initiative, able to “own” issues until resolved. Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins). Familiarity with healthcare provider compliance and basic PO/program management Experience working in a fast-paced, cross-functional business environment Ideal Candidate Hyper-focused and self-motivated, able to partner closely with leaders, anticipate needs, manage priorities and people effectively, and leverage digital tools to keep operations smooth. Comfortable engaging with guests and office staff, and able to manage quick event turnaround. Company Culture At Kelly and Johnson & Johnson, you'll find a collaborative, inclusive, and innovative work environment. The team values professionalism, initiative, and mutual respect. You'll be encouraged to grow your skills, support meaningful projects, and make a real difference in the lives of others. If you thrive in a fast-paced, cross-functional setting-and are ready to anticipate needs and drive results-you'll fit right in! Ready to discover what's next? Apply today and let Kelly connect you to your future!

**Construction Industry background required** **Temp to Hire position; reporting full time in office** Position Requirement: Quality team leader for a detailed, analytical, and highly disciplined position working on the Project Site within the Heavy Construction Industry. The Office Manager will support the Project Manager with all aspects of project controls and reporting, including, project set-up, invoicing, and project change management. Solid problem solver with a minimum of five (5) years' experience in construction with emphasis on business/accounting/administration. Must have experience in public works. Bachelor's Degree or equivalent experience required. Position reports to the Southwest Regional Business Manager and Project Manager. Skill Set:  Team Leader  Excellent time management, problem solving and organizational skills  Active Team Player with positive attitude  Excellent communication skills with solid written skills  High level of computer proficiency  Polished interpersonal skills, high energy, and flexibility  Ability to make independent decisions and recommendations regarding work priorities  Capable of working independently in a fast-paced environment  Ability to juggle multiple tasks  Quick and competent learner  Deadline oriented Software: CMiC: Accounting & Project Management System. Document Control, AP Invoice Management System. Nice Touch Solutions: Time & Material Billing. Microsoft One Drive, Microsoft Pro: Outlook, Word, Excel PowerPoint, Notes, SharePoint. Bluebeam 12. LCP Tracker: Labor Compliance Module. Primary Responsibilities: Maintain Project Status Reporting in monthly meeting with Project Coordinator and Business Manager. Manage project office facilities. Responsible for subcontractor and supplier communication through Required Document Package regarding deadlines and compliance on project and documenting those efforts. Prepare CMiC Communication to subcontractors regarding Progress Pays, SCCI Sub Pays, and mandatory submission to subs of Pay Application. Process Monthly Progress Billings for Subcontractors and Major Purchase Order Vendors. Produce Sub Pays through CMiC. Release Collection for all subcontractors, including 2nd and 3rd tier subs. Responsible for Project Compliance and weekly review of outstanding compliance issues. Collaboration for booking and documentation for Job Accruals Job Cost Adjustments and LDR Quantity Input. Monthly communication to subcontractors to acquire progress requests, necessary releases, and compliance documents. Maintain CMiC Preliminary Notice Log. CMiC Workflow through daily routing of invoices to job personnel. AP Processor responsible for projects' AP PO 5 Rejected folder. Communication to Project Personnel for AP Workflow invoice approval Project Documentation in CMiC and overall management and quality control of documentation. Daily and required posting of projects purchase orders. Collect, perform analysis and transmit Certified Payroll documents to Agency and Department of Industrial Relations. Attend Prevailing Wage/Certified Payroll instruction for the project. Assist Insurance Desk with subcontractors / suppliers in order to acquire project insurance requirements. Report Project Goals for any Business Enterprise (SBE/DBE/MBE, DVBE etc.) Reporting on a monthly basis to Owner, Project Manager and Sponsor. Participate in Outreach activities as required for the project and/or Owner/Agency. Responsible for associated workpapers for audit trail and participate in Outreach specific to the project. Work as directed on project issues assigned by Project Manager and Southwest Business Manager. Creation of AP Critical Payment List each Friday to Business Manager. Month-End Activities for the Project. Secondary Responsibilities: Participate in project's efforts in mobilization and demobilization of project site as directed. Ordering Cell Phones through JIRA System for project personnel. Credit Card monthly review for Liquids TripActions. Provide Business Partner support in determining payment status. Coordinates manage and plan meetings when necessary for project. Participate in weekly Business Group Meeting held on Tuesday 10:30 am. Reporting Deadlines: Daily Routing and approval of Invoices within CMiC Workflow. Daily Input and Review of Project Labor Payroll. Weekly Close-out of Project Labor Payroll. Weekly Input of Quantities for Labor Distribution Report. Weekly Submission of Certified Payroll Reports to Department of Industrial Relations and Owner/Agency Production of Monthly Job Cost Report. Monthly Subcontractor Progress Payments. Book Monthly Accruals and provide detailed Accrual Records. Monthly/Quarterly Submission of DBE/SBE etc. Reporting to Owner Agency.

Full-time Description We are seeking a proactive, detail-oriented, and highly organized Executive Assistant/Office Manager to support leadership and ensure the smooth operation of the office. This role requires exceptional communication and multitasking skills, discretion, and the ability to thrive in a dynamic, fast-paced environment. Fast-paced work environment requiring high-touch customer service with 50+ producers and 10+ staff in the office, plus additional support for remote producers. Key Responsibilities: Executive Support Provide high-level administrative support to executive(s), including calendar management, travel coordination, and meeting preparation. Draft, review, and manage correspondence, presentations, and reports. Handle confidential information with the highest level of discretion. Coordinate and schedule meetings, conference calls, and events, ensuring all logistics are in place. Track and assist with follow-up actions on meetings and strategic initiatives. Liaise with clients, partners, and other stakeholders on behalf of executives. Office Management Oversee day-to-day office operations and act as the main point of contact for facility-related matters. Maintain office supplies inventory and place orders as needed. Coordinate with IT, property management, and vendors to ensure a productive work environment. Manage office events and leadership expenses. Plan and coordinate internal events, staff meetings, and team-building activities. Ensure compliance with company policies and procedures. Administrative Oversight Supervise and support other administrative staff (if applicable). Maintain office systems and procedures to ensure alignment with the Operations Department. Serve as the go-to resource for office communications, onboarding logistics, and team support. Requirements Qualifications Bachelor's degree or equivalent work experience. Minimum 5 years of experience in an executive support or office management role. Excellent verbal and written communication skills. Strong proficiency in Microsoft Office Suite and Google Workspace; experience with project management tools is a plus. Demonstrated ability to handle multiple priorities with exceptional attention to detail. Proven ability to maintain professionalism and confidentiality. Competencies Self-starter with a proactive, can-do attitude. Flexible and adaptable to changing priorities. Strong problem-solving and decision-making skills. WHAT WE BELIEVE We succeed when our clients succeed. Our success is measured in the achievement of our clients' objectives, satisfaction, and trust. · Integrity - We will not compromise our individual or corporate integrity for any reason · Respect - We celebrate the intrinsic value of each person and embrace diverse perspectives · Teamwork - Collective efforts provide extraordinary results · Balance - A consistently productive team balances family, faith, community, and self · Leadership - Continued success relies on our ability to attract and motivate leaders of character ***We do not use 3rd party recruiting agencies***

We are seeking a highly professional and versatile Executive Assistant / Family Office Manager to provide comprehensive administrative, operational, and personal support to the Principal/Founder across a diverse range of business and family matters. The ideal candidate will embody discretion, exceptional organizational skills, and a proactive approach, ensuring seamless day-to-day operations and personal assistance. Key Responsibilities: Offer high-level administrative support to the Principal/Founder, managing schedules, correspondence, and logistical arrangements. Oversee family office operations, including financial management, budgeting, and expense tracking. Coordinate personal and lifestyle tasks with efficiency and discretion. Act as a liaison with external vendors, service providers, and internal teams. Anticipate needs and solve problems proactively, maintaining a calm and composed demeanor under pressure. Support various business initiatives and special projects as required. Maintain confidentiality and demonstrate high levels of loyalty and professionalism at all times. Qualifications & Skills: 5+ years of experience supporting a CEO, entrepreneur, or high-net-worth individual. Demonstrated ability to manage multiple priorities with grace and precision. Strong financial acumen, including experience with budgeting, QuickBooks, and Excel. Excellent written and verbal communication skills. Tech-savvy with proficiency in office and communication tools. High level of discretion, loyalty, and professional maturity. Local knowledge of the Inland Empire and Southern California is a plus. Personal Attributes: Service-oriented with a warm, professional demeanor. Enjoys a dynamic mix of business and lifestyle responsibilities. Hands-on problem solver who values efficiency and elegance. Calm under pressure and anticipates needs proactively. Exceptional organizational and multitasking abilities.

Job DescriptionBenefits: 401(k) Bonus based on performance Health insurance 401(k) matching Employee discounts Training & development Vision insurance Our growing Dental Office is looking for an experienced, personable, enthusiastic Office Manager. Responsibilities include but are not limited to: -Overseeing the daily operations of the dental office -Develop a high level of patient satisfaction -Strong leader who leads by example -Motivation to meet monthly production and collection goals We offer benefits (medical and dental) as well as paid vacations, holidays and 401K. Excellent income potential and incentives. Full-time, Monday thru Friday. Requirements: -Minimum 5 years experience as a Dental Office Manager. HMO experience is highly desirable. -Strong sales and presentation skills a must. Explains dental needs to our patients in a way that helps them understand what treatment is recommended and makes the patients feel comfortable and confident. -Strong communication skills -Team player -Pro-active / Self starter -Detail Oriented -Reliable Please email your resume. Thank you,

Grow Healthy If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn't just welcomed - it's nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don't just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it's a calling that drives us forward every day. Job Overview The Dental Office Manager is responsible for the overall coordination of business, operational, compliance, and clinical dental activities at one or more of the AltaMed dental locations or outreach units. The Manager works with the clinical Site Dental Director to ensure effective and efficient workflow and operations at the dental site level. The Manager collaborates with the Clinic Director, Site Medical Director, corporate support departments, and corporate dental leaders to drive performance and outcomes of organization-wide strategic goals under the Quality, Service, Finance, and People categories. Measures performance and progress against goals, identifies trends, and takes action steps to drive performance. Minimum Requirements Bachelor's degree in Healthcare Administration, Public Health, or Business Administration required Minimum 4 years of experience in a healthcare setting with leadership experience required. Bilingual English/Spanish preferred. A minimum requirement of a valid BLS certification or higher, following the American Heart Association (AHA) or the American Red Cross guidelines. Compensation $90,521.60 - $113,152.00 annually Compensation Disclaimer Actual salary offers are considered by various factors, including budget, experience, skills, education, licensure and certifications, and other business considerations. The range is subject to change. AltaMed is committed to ensuring a fair and competitive compensation package that reflects the candidate's value and the role's strategic importance within the organization. This role may also qualify for discretionary bonuses or incentives. Benefits & Career Development Medical, Dental and Vision insurance 403(b) Retirement savings plans with employer matching contributions Flexible Spending Accounts Commuter Flexible Spending Career Advancement & Development opportunities Paid Time Off & Holidays Paid CME Days Malpractice insurance and tail coverage Tuition Reimbursement Program Corporate Employee Discounts Employee Referral Bonus Program Pet Care Insurance Job Advertisement & Application Compliance Statement AltaMed Health Services Corp. will consider qualified applicants with criminal history pursuant to the California Fair Chance Act and City of Los Angeles Fair Chance Ordinance for Employers. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if AltaMed Health Service Corp. is concerned about a conviction directly related to the job, you will be given a chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

Job DescriptionBenefits: Performance Based Incentives Company Paid Holidays 40 hours paid sick days annually 401(k) Competitive salary Paid time off We are a dynamic and rapidly expanding Dental Support Organization (DSO) led by passionate dentists and entrepreneurs. With 7 practices across Southern California, we are committed to building a patient-centered, team-driven culture that transforms the dental experience. As we scale, we're looking for a creative, resourceful, and driven Content Creator to help us share our story, strengthen our brand, and engage our growing network of patients and team members. Required Qualifications High School Diploma or equivalent required. 2+ years of experience in dental practice management or 3+ years in an office leadership role. 5+ years of total experience in a dental organization. Minimum 1 year experience as a Treatment Coordinator. Clinical experience (Dental Assistant, Hygienist, etc.) highly preferred. In-depth knowledge of dental procedures, terminology, and insurance processes. Familiarity with the California Dental Practice Act and Dental Hygiene Board of California (DHBC) regulations. Strong understanding of third-party financing options (e.g., Cherry, CareCredit). Proficiency with dental practice management software (e.g., Open Dental). Working knowledge of electronic health records (EHR) and coding for dental and medical billing. Job Responsibilities Review and present treatment plans clearly and compassionately, emphasizing benefits and risks. Answer patient questions regarding procedures, recovery, timing, insurance coverage, and costs. Educate patients about payment options, including third-party financing, office plans, or discounts. Build rapport and trust to support treatment acceptance and long-term patient relationships. Provide accurate treatment estimates and ensure proper documentation of financial agreements. Collect co-payments or deposits prior to scheduling treatment and assist with financing applications. Manage operating budgets, monitor expenses, and oversee patient billing and collections. Collaborate with billing staff to ensure correct posting of dental and medical procedure codes. Generate and present financial and performance reports to ownership or upper management. Manage provider schedules to maintain optimal clinical flow and patient experience. Schedule and coordinate treatment appointments, ensuring smooth transitions between clinical and front office teams. Track and follow up on outstanding treatment plans to encourage timely scheduling. Oversee day-to-day office operations, including supplies, sterilization protocols, and facility upkeep. Confirm insurance benefits, limitations, and pre-authorizations as needed. Communicate insurance details clearly to patients and help resolve questions or discrepancies. Coordinate with insurance providers to process claims, manage denials, and ensure accurate patient accounts. Lead daily team huddles to align on schedules, goals, and performance metrics. Collaborate with dentists, hygienists, assistants, and front office staff for coordinated patient care. Supervise, train, and provide feedback to staff; participate in hiring and performance evaluations. Foster a positive, communicative work environment and address conflicts or concerns proactively. Ensure adherence to OSHA, HIPAA, CDA, and HR policies and safety standards. Maintain accurate patient records, insurance documentation, and operational compliance. Develop and implement office policies and procedures to support efficiency, safety, and regulatory compliance. *The absence of specific duties in this description does not exclude them from the role if they are similar, related, or logically associated with the position. Additional responsibilities may be assigned or requested by management or executive leadership as needed.* We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities * Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment * Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance * Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly * Lead strategic local marketing initiatives that help drive brand awareness and new patient growth * Ensure compliance with health and safety regulations * Travel as needed for training and to perform job functions Benefits for FT Employees * Healthcare Benefits (Medical, Dental, Vision) * Paid time Off * 401(k) * Employee Assistance Program Qualifications * Minimum of high school diploma or equivalent required; bachelor's degree preferred * 2+ years of leadership/management experience, dental experience preferred * Strong communication and customer service skills to deliver an exceptional experience * Proven leadership abilities, relationship building skills and team motivation * Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Job DescriptionBenefits: Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Are you seeking a dynamic and supportive work environment that offers growth and career advancement? Our well-established PPO dental practice is looking for a skilled and dedicated Dental Office Manager to join our team. We believe in delivering quality patient care and creating a positive, efficient workspace for our team to thrive. As a Dental Office Manager, you will play a vital role in overseeing the administrative and business aspects of our practice. Your leadership and organizational skills will ensure the smooth operation of the office, allowing the dental team to focus on providing exceptional patient care. We offer a competitive compensation package, including an exceptional bonus system, and a welcoming environment that fosters professional development. Key Responsibilities: Managing Staff: Hire, train, and supervise dental staff, including scheduling and performance evaluations. Foster a positive, team-oriented environment that promotes collaboration and professional growth. Managing Finances: Oversee financial operations, including billing, budgeting, and financial reporting. Ensure timely insurance claim submissions and follow up on unpaid claims. Patient Relations: Ensure a smooth and positive patient experience, addressing patient concerns and maintaining high standards of care and service. Handle patient inquiries and manage scheduling to optimize patient flow. Marketing and Business Development: Develop and implement marketing strategies to attract new patients and retain existing ones. Promote the practice in the community through local events, social media, and outreach efforts. Regulatory Compliance: Ensure the practice complies with all federal, state, and local regulations, including OSHA and HIPAA standards. Conduct regular audits and ensure compliance with safety protocols. Facility Management: Oversee the cleanliness, organization, and maintenance of the dental office. Ensure that the office is fully stocked with necessary supplies and equipment. Strategic Planning: Collaborate with the dental team to set long-term goals and growth strategies for the practice. Monitor and report on key performance metrics to drive practice improvements. Qualifications: Education: High school diploma required. Bachelors degree in business administration, healthcare administration, or a related field is a plus. Experience: Minimum of 2 years of experience as a dental office manager or in a similar role. Strong understanding of dental terminology, procedures, and insurance billing. Skills & Competencies: Excellent communication and interpersonal skills to effectively manage staff, interact with patients, and collaborate with healthcare professionals. Strong leadership and conflict resolution abilities, with a proven track record of team management. Highly organized to manage schedules, patient records, and financial documents. Proficient in dental office software and computer systems (knowledge of Eaglesoft is a plus). Customer service-oriented, with the ability to ensure that patients receive high-quality care and service. Why Join Us? Medical Benefits and Competitive compensation with an exceptional bonus system based on performance. Opportunities for career growth and advancement in a supportive, team-focused environment. A chance to be part of a practice that values quality patient care and invests in the success of its team. If you're a motivated dental professional with a passion for leadership and operations management, we encourage you to apply and learn more about the opportunities available at our practice.

Our Culture DZYNE Technologies is leading the future of autonomous defense. Based in Irvine, California, we develop and manufacture advanced airborne and ground-based defense solutions deployed in over 50 countries. Backed by U.S. Government Programs of Record, our technologies are field-proven, scalable, and production-ready. We're growing fast and looking for innovators ready to make an impact. At DZYNE, you'll join a culture built on collaboration, integrity, and purpose. We celebrate wins, value diverse perspectives, and support every team member's success. Ready to do work that matters? Join us. Position: Field Operations Lead: Long Endurance UAS Programs Location: Irvine (may be hybrid after initial work in Irvine) Position Description: The Field Operations Lead: Long-Endurance UAS Programs is an experienced leader within the aerospace industry and has the responsibility, accountability and authority (RAA) for overall field operations (i.e. Training and Operations) for the DZYNE Long-endurance UAS business unit. The Field Operations Lead reports to the Vice President of Long-Endurance Programs and will act as an extension to build a diverse and engaged team (i.e. people management and career growth) for execution of strategic and tactical capabilities for flight operations. Position Responsibilities: Structure field operations organization to execute missions with long endurance UAS requirements Coordinate with cross-functional stakeholders to set up new operational sites Oversee the continued operations of all sites Oversee the development, release, and maintenance of flight and ground operation manuals. Oversee the creation of training curriculums and manuals that can be approved by the DoD Ensure best in class flight operations processes, skills management and training for pilots, ground control station operators and ground crew for both military and commercial programs Maintain Flight and Ground Operating Procedures in accordance with customer requirements Coordinate deployment logistics, site activation, and support for operations. Recruit and staff the field operations team to satisfy division requirements within budget constrains Produce basis of estimates, schedules, and hiring plans necessary to support program execution and capture pursuits. Required Skills: 10+ years' experience in Operations, Support, and Sustainment of fielded systems as a DoD contractor 5+ years of demonstrated experience managing a growing team Preferred Skills/Qualifications: Inspires, motivates and empowers people to deliver organizational goals, while also delivering value back to employees Prior experience as a UAS pilot or maintainer Experience in training and operational manual creation Education: Bachelor's degree in engineering discipline preferred, advanced degree desired Clearance Level Required: DoD Secret Clearance Required, Top Secret Clearance Preferred Travel: 25-50% Working Conditions: The diversity of work conditions may range from an environment where there is little or no physical discomfort, such as a general office environment or warehouse, to harsh climates, and/or hazardous situations. While performing the duties of this position, may be exposed to a wide variety of extreme and austere environments found around the world from deserts to jungles and or arctic environments. Physical Demands: Frequent travel to various locations within the continental US and international Due to scheduling demands, must be able to work weekends as needed Able to work outdoors in extreme weather conditions and traverse across uneven ground and varying terrain (frequent) Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (frequent) Other Requirements: It is an essential requirement for the person in this role to have a legal right to work in the United States and be eligible to obtain any required Export Authorization and DoD Clearance. Salary: $120,000-$185,000 annually Salary depends on relevant work experience, education, training, essential skills, and/or other factors such as specialized or high-demand professions. In addition to the annual salary, the position will be eligible for an annual bonus. The pay range for this job level is a general guideline only and not a guarantee of salary or annual bonus. Benefits: Our benefits are DZYNE'ed for your overall health and financial wellness. DZYNE provides comprehensive medical, dental, and vision plans, employee life and accidental death, and disability, with all premiums for our employees paid for by DZYNE Technologies. DZYNE provides paid time off and paid holidays. Additionally, DZYNE offers a 401K plan with an employer match. DZYNE Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status. In addition to federal law requirements, DZYNE Technologies complies with applicable state and local laws governing nondiscrimination in employment in every location in which our company has facilities. This policy applies to all terms and conditions of employment.

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Compensation: Insert Pay. Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: General Practice Dentrix Benefits: Medical Dental PTO Bonuses Compensation: $75,000/year

Benefits: Bonus based on performance Company parties Competitive salary Free food & snacks Paid time off Training & development Did you know? California is one of the states with the most power outages and there is strong demand for backup power solutions. This is a very exciting opportunity to be a part of addressing the fast-growing need for energy solutions in the Golden State. Company Overview Generator Supercenter, Inc. is a leading provider of energy solutions committed to making a positive impact for our customers and environment. We specialize in energy solutions offering cutting-edge technologies to help our clients utilize clean, renewable energy for savings from the grid and backup power. Job Summary As the Operations and Office Manager at Generator Supercenter of Orange County, you are integral to the elevated customer experience; from greeting customers as they come into the store, fielding inbound and outbound calls, scheduling, and office organization. Youll be the primary point of contact for new and current customers and act as the face of Generator Supercenter! Your work, which will include but not be limited to the duties listed below, will help Generator Supercenter to achieve the following: Greet new and current customers at the front desk and promptly answer questions and concerns they may have. Coordinate and schedule installations with customers, work with the cities to get the permits for the jobs and generate invoices and collect payments. Manage inbound and outbound phone calls & emails from current and potential customers. Wed love to hear from you if you meet the qualifications below: Proven experience as an outstanding manager with strong experience in managing projects and operations Excellent phone and email etiquette as well as a strong technical ability to utilize computer & phone systems. Work with cities to submit permit paperwork Excellent customer service skills and courteous phone manner Additional Responsibilities Supports company operations by maintaining office systems and supervising staff. Maintains office efficiency by planning and implementing office systems and layouts. Review sales folders for accuracy. Designs and implements office policies by establishing standards and procedures. Contribute to team effort by accomplishing related tasks as needed. This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Office Manager/Receptionist will be responsible for maintaining daily office operations, providing administrative support, and creating a welcoming environment for employees, guests, and visitors. Primary administrative duties may include, but are not limited to, ordering and managing office supplies, calendar support, coordination of meetings, and general clerical duties. This position is also responsible for representing the organization professionally by answering incoming calls and emails, properly responding to or routing them, taking messages, assisting guests with information, returning lost and found items, and greeting visitors. It is critical that the Office Manager/Receptionist is able to multi-task, organize and prioritize tasks, and willingly assist staff where needed. This role will pay an hourly rate of $20.00-$24.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until December 31, 2025. About the Venue Our goal is to prepare this one-of-a-kind community facility for its “Next Act” by replacing or restoring most systems, installing new seats, sound, and lighting, adapting the structure to meet current ADA requirements, and providing the theatre with modern facilities needed to provide Palm Springs and the Valley with a venue accessible and affordable for everyone. Exciting new developments include: SAVE, RESTORE, REOPEN When we began this project, our ‘slogan' was “Help Save the Plaza Theatre” but now that the restoration is in progress, we're focusing on the finish line, and are now saying “Help REOPEN the Plaza Theatre.” The restoration project is well underway. Woodcliff Construction of Los Angeles has been working on comprehensive renovation of the historic building since March, 2024. The restoration work will take approximately one year to complete, allowing the Plaza Theatre to open in late 2025. The Palm Springs Plaza Theatre will once again become a major economic driver for the City, generating millions in economic activity by bringing hundreds of visitors and locals per week to the downtown to see quality entertainment. The Foundation has partnered with Oak View Group to bring diverse high-quality programming. When restored, the Plaza Theatre will be the only place available for the entire community to come together and utilize it as an affordable community venue showcasing diverse programming for all people, local youth organizations, promoting multicultural programming in film, music, live theater, education, comedy, and entertainment for all. Responsibilities Provide general office, administrative, and clerical support, including but not limited to: copying, filing, correspondence, meeting coordination, etc. Answer phone call and email inquiries professionally and accurately. Greet and assist in-person visitors. Reroute applicable inquiries to the proper departments. Keep detailed and accurate records of visitor requests and of calls received Manage post-even lost & found inquiries and returns Perform office management functions, including but not limited to: communicating with building management, maintaining contact lists, coordinating office maintenance and repairs, working with vendors, etc. Assist the General Manager and Assistant General Manager with calendar scheduling and other tasks as assigned. Oversee office supplies, equipment, and kitchen items, maintaining inventory and ordering as needed. Oversee the employee dining and kitchen area daily, ensuring cleanliness, dishwashing, and coffee machine maintenance. Manage general office upkeep, including ensuring common areas remain tidy. Handle incoming and outgoing mail, including daily post office pickups. Receive, sort, and distribute package deliveries. Assist with organizing corporate and community events, from planning stages through execution. This includes coordinating with vendors, managing invitations, overseeing event logistics, and more. Support meetings and engagements, including preparing agendas, securing meeting space, and organizing briefing materials. Contribute to team efforts, foster a culture of collaboration, support, and mutual respect within the workplace. Other duties as required/requested. Qualifications 2+ years' experience in a receptionist or office manager role is preferred Experience in hospitality/theatre/live entertainment, a plus Excellent oral and written communication Friendly, professional attitude with the ability to be proactive and resourceful Guest-service focused, able to kindly and confidently answer guest inquiries Outstanding organizational, time-management, and multi-tasking skills Intermediate to advanced computer skills, including Outlook, Word, PowerPoint, and Excel Ability to work in fast-paced environment and work under pressure Flexible team player that maintains cooperative working relationships with company and business contacts Strong attention to detail, accuracy, and validity Ability to work in a fast-paced, changing environment. Must work well under the pressure of deadlines. Willingness to work evenings, weekends, holidays, as required by the events or business needs Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Are you a dedicated dental professional looking for an opportunity to make a meaningful difference in a supportive and professional environment? At Children's Happy Teeth and Happy Braces, we're looking for a proactive Office Manager who shares our passion for excellence and service with strong leadership skills for large teams. Why Join Us? 🌟 Since 2013, our practice has been a trusted name in pediatric dental care, delivering outstanding service to children and their families. Our success is built on our dedicated team, and we're excited to welcome the right candidate who can help us continue to grow and serve our community. Here's why you'll love working with us: 💸 Competitive Compensation: We offer a salary that reflects your skills and experience, along with performance-based bonuses. 🤝 Supportive Team Environment: Be part of a team that values collaboration and support. We work together to provide the best care for our patients. 📈 Growth Opportunities: We believe in the professional development of our staff and offer opportunities for training and advancement. 🩺 Comprehensive Benefits Package: Our employees enjoy full medical, dental, and vision insurance, and paid vacation. 🦷 Impactful Work: By managing office operations, you will play a key role in improving our patients' confidence in their smiles. About the Role 📝 As our Office Manager, you will be responsible for managing the administrative, financial, and clinical operational aspects of the practice, including the execution and implementation of best practices for staff and patients as directed by the guidelines and policies of the company. Your mission is to achieve organizational goals by effectively managing the office's processes and ensuring all staff are properly trained and confident in their position. You will work closely with dentists, assistants, and support teams to ensure high levels of patient care, and efficient business practices. Responsibilities 📋 🏢 Oversee daily office operations and supervise staff 🧠 Lead daily huddles and meetings. 🧑 🏫 Model proper workflow procedures for all new and existing staff members. 🌱 Provide consistent coaching and mentoring to the team to identify opportunities for improvement. 📚 Serve as the point of contact for support in maintaining department procedures and workflows. What We're Looking For 🎯 Qualifications: ✅ Successful completion of the initial online assessment provided during the application process 👑 Strong leadership skills with the ability to foster a positive team environment and drive performance. 🎓 High school diploma or equivalent; additional education in business administration or healthcare management is a plus. 🦷 Minimum 2 yrs dental management experience is required; pediatric experience is a plus. 📊 Strong organizational and multitasking skills, with the ability to prioritize tasks effectively. 💻 Proficiency in dental software (e.g. ,Dentrix Ascend) and computer applications (e.g., Microsoft Office). Ready to Make a Difference? 🚀 If you're ready to join a caring, professional team and contribute to healthier, happier smiles, APPLY NOW! We can't wait to welcome you to our team at Children's Happy Teeth and Happy Braces. 👉 Click HERE to Visit Our Website: ********************************

Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $20.00 - $25.00 per hour