Office manager/administrative assistant jobs in Corvallis, OR - 27 jobs

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Office Manager 2 2025-26 - Hayesville JobID: 13353 Classified- School-Based Date Available: 02/17/2026 Additional Information: Show/Hide Click here for full job description: Office Manager 2 PURPOSE Improving student achievement by performing a variety of office management duties in support of an assigned elementary school; and to provide secretarial support to a Principal. Type: Classified Hours per day: 8 Status: Temporary, February 17, 2026 - June 25, 2026 Hourly Range: $25.47 - $32.46 Application Procedure: Apply online All Applicants, please note: If selected, you will be asked to participate in an interview process. Interviews are conducted virtually, in person, or via a one-way video. Please note interviews are a required part of the hiring process, non-compliance with the interview eliminates your eligibility for the position. Salem-Keizer Public Schools does not and shall not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, age, disability, veterans' status, or other categories protected by ORS Chapter 659A.

Job Description Sage Dental Wellness is a new biologic dental practice in Eugene Oregon that is growing quickly. We are looking to add an experienced Dental Office Manager to our work family, who is passionate about oral health and the whole body approach to dentistry, believes in healthy living, is kind, reliable and has an excellent work ethic and communication skills. Our ideal candidate is an experienced dental office manager who is looking for a career as a key administrative professional, who is responsible for ensuring the smooth and efficient operation of a dental practice. Teaching skills are needed to help train the team and help support the practice. This position requires working closely with our professional team through excellent communication to help you best represent our practice vision and philosophy. One should possess excellent organizational skills, leadership abilities, and a deep understanding of dental office workflows to maintain productivity and enhance patient satisfaction. One must have financial management skills, such as billing and insurance claims. You will need a good understanding of how to productively and efficiently schedule patient appointments so no patient is waiting and to minimize production down times as well as collect deposits and payments where computer and billing skills are required. This position requires the following: 1. Leadership and Team Management Skills- Help with team member interviews, hiring, reviews, questions, schedules and motivate the team to build a community that works in harmony. Have the ability to recognize and a willingness to take initiative to complete or reassign tasks that may be overwhelming a team member to help maintain balance of team job duties and responsibilities. Under strained situation this may require you to chair side assist, clean, sterilize, turn rooms over if no other person is available. Hold the team accountable to assigned job duties ensuring follow-through and implement office policies and procedures. Have the ability to adopt to changes as the practice grows, being open to new policies, procedures and protocols. Be willing to be the change maker when you see areas that need improvement once discussed with doctor and agreed to implement. This position requires "Walking the Floor", interacting with the team, takes the pulse of the organization and assesses status and needs of their team. 2. Organizational Skills- Keeping files and supplies organized, running team, safety and compliance meetings that are logged and referenced and keeping records of office compliance and maintenance schedules so everything runs smoothly. Be in charge of all HIPAA, OSHA, CPR, and any other regulatory standards. Have the ability to multi-task not loosing focus on the task at hand while managing multiple operations. Work in a timely manner, not leaving patients or team members waiting longer than needed for requests/answers. 3. Communication Skills- Work closely with the doctor in a professional manner, to maintain clear and consistent communication on a daily basis or as needed outside of patient treatment times to help facilitate the practice vision and philosophy. Keep clear records of requested tasks/job assignments delegated to you and follow-up with doctor when completed to insure follow through. Be accountable for your actions demonstrating thoughtfulness for the practice, patients and team in the decisions you make. Must have the ability to resolve patient and team member concerns, build trust amongst the team and patients. 4. Financial Management Skills- Solid understanding of how to schedule for productivity and efficiency. Ability to understand patient insurances billing, finances, and payment plans. Ensure we are collecting for all deposits and treatment so there are no outstanding balances when run end of day report. Knowledge of insurance processes is critical in helping facilitate reimbursement to patient and support patient relations. Run reports catching and correcting any errors. Monitor and report office performance metrics to owner that may require additional follow-up or changes in policies. 5. Knowledge of Dental Software and Technology- A strong technology background is required as this is a very high tech practice/position and being able to manage the technology is a daily operation. Proficiency in computer skills is a must as well as good written communication skills. This position will make forms, documents, slide presentations and spreadsheets for better patient and team communication. Strong proficiency in using our dental office management software so you can help others in the office who have questions, attending software trainings on a regular basis for updates will be required. Having a good grasp of our practice management software and familiarity with technology streamlines tasks like appointment scheduling, patient record keeping , treatment planning/presenting and billing. You will also need to understand how to best maximize the software for reviews, reports, recare and patient communication. 6. Coordinate Marketing Initiatives- Promote the dental practice in the community to help attract new patients. Have the ability to work with social media helping to educate and share online about our practice. Attend events in the community as they arise, educating and effectively communicating our practice philosophy and unique services. This position offers a nice work environment with a supportive team, competitive compensation, fully vested 401k with profit sharing, paid vacation, dental an health benefits. We request 3 years minimum dental office manger experience and past experience as an assistant or hygienist is ideal. Please send us your resume and any additional information you feel will help us learn more about you. Sincerely, Sage Dental Wellness and Team

Apply now Job no: 536286 Work type: Officer of Administration Department: University Advancement Appointment Type and Duration: Regular, Ongoing Salary: $58,000 - $65,000 per year Compensation Band: OS-OA06-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins February 12, 2026; position open until filled Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. Position Summary The Executive Assistant (EA) provides confidential and executive-level administrative support to the Associate Vice President for Staff and Administration for University Advancement. The Executive Assistant is an essential partner to the AVP, providing high-level executive support and acting as a liaison with other University Advancement leadership. The EA manages workflow through the AVP's office, setting priorities independently with minimal direction. The EA will proactively coordinate projects to facilitate smooth operations for the AVP's office. This position requires a high level of discretion, skill and professionalism in managing sensitive information. The incumbent will have access to confidential employee, donor and organizational data, as well as information that will be briefed to the Vice President. Maintaining strict confidentiality and exercising sound judgment in all communications and actions is essential to this role. The EA must be highly organized and detail-oriented, able to implement organizational practices, exercise independent judgment in responding to emerging and evolving issues, and have strong communication skills. This position regularly acts as a representative of UO Advancement. This position interfaces with internal and external constituents, and communicates with other campus administrative offices, university leadership and administrators, and other stakeholders. Minimum Requirements * Five years of experience providing executive-level administrative support within a large, complex organization. * Three years of professional work experience in a position supporting a high-level executive that required strong administrative, analytical, and problem-solving skills sufficient to identify needs, conduct research, and develop innovative proposals and solutions. Professional Competencies * Skilled in Microsoft Smartsheet, Word and Excel. * Strong time management and organizational skills, with the ability to manage details of multiple and complex projects. * Ability to work with workplace collaboration tools such as Microsoft Teams and OneDrive. * Ability to efficiently prepare reports, correspondence, meeting minutes, agendas and other written materials. * Excellent writing, editing, and verbal communication skills, including the ability to work effectively with leaders and high-level stakeholders; attention to detail. * Ability to manage diverse responsibilities and multiple tasks. * Ability to use knowledge, discretion, and judgment to appropriately respond to requests, provide information, and speak on behalf of the AVP. * Ability to be proactive and set priorities that facilitate workflows and promote effective follow-up for the team. * Ability to schedule complex, extensive appointments and manage a calendar for the executives. * Ability to handle confidential and discreet information. * Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person. * Commitment to promoting and enhancing diversity, equity, and inclusion. * Ability to process expenses and prepare financial reports for the AVP. Preferred Qualifications * Experience with Microsoft Smartsheet highly preferred * Experience providing executive-level support at the University of Oregon or another higher education environment. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Accounting Specialist / Office Manager - Innovative Air (Springfield/Eugene, OR) Full-Time | Monday-Friday | Competitive Pay DOE Innovative Air is a fast-growing HVAC company serving the Springfield/Eugene area. We're looking for a detail-oriented Accounting Specialist who can take ownership of our financial operations, support our project managers, and help keep our books clean, accurate, and up to date. If you enjoy structure, organization, and improving financial processes, this role is a great fit. What You'll Do Daily / Weekly Responsibilities * Manage Accounts Payable (AP) and Accounts Receivable (AR) * Enter and reconcile vendor invoices, match POs, verify pricing * Monitor customer accounts, apply payments, send statements as needed * Prepare and process job costing entries (labor, materials, equipment, burden, subcontractors) * Maintain accurate job budgets and cost-tracking inside QuickBooks * Support weekly payroll prep (review timecards, match jobs/phases, verify hours) * Assist with financial reporting, month-end reconciliation, and data cleanup * Maintain vendor files, W-9s, certificates, and project billing documentation * Work closely with our Owner, field managers, and office team to streamline workflows * Handle additional administrative accounting tasks as needed Requirements Must Have * 5+ years of bookkeeping or accounting experience * Strong skills in QuickBooks Desktop * Experience with job costing * Ability to manage multiple deadlines with accuracy and consistency * Excellent communication and organizational skills * Comfort working in a fast-paced construction/service environment * Complete understanding of financial statements, AP/AR cycles, and reconciliation Nice to Have * Knowledge of HVAC or construction accounting * Familiarity with Kojo, ADP, or similar workflow tools * Ability to improve and document processes Compensation & Benefits * Competitive hourly wage DOE * Health, dental, and vision benefits * PTO, paid holidays * Stable, long-term position with room to grow * Positive team culture and supportive leadership How to Apply Please submit your résumé and a brief message explaining why you'd be a great fit for Innovative Air.

Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life - from complex commercial facilities to cultural landmarks - through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. Role Overview We're seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugene design department. This position is the hub for project accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As the sole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team. Key Responsibilities Set up and maintain projects in Deltek / Ajera from contract execution through final billing - including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Ausland's central accounting team for financial alignment. Manage local office operations - supplies, vendors, building access, conference rooms, and mail. Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.). Support project managers with budgets, schedules, and client communications. Enforce SOPs for design+build integration and ensure completion of performance measurements such as schedule updates. Foster a positive office culture and coordinate local events. Qualifications 5+ years in office management, project accounting, or business coordination in an A/E/C firm. Proficiency with Deltek / Ajera or similar project/financial management software. High aptitude for technology, including troubleshooting and training staff on platforms. Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint). Excellent organizational, communication, and problem-solving skills. Ability to work independently and represent the Eugene office with professionalism. Highly desired: Experience in architecture and engineering industries. Why You'll Love Working Here Key leadership role in a collaborative and creative environment. Direct impact on project success and client satisfaction. Competitive salary and benefits package. Be the trusted point of contact for staff in our Eugene and Grants Pass office's. Perks & Benefits Comprehensive health, dental and vision insurance $15,000 life insurance policy 401(k) with company match Fitness and wellness membership allowance Paid holidays Paid time off Paid professional memberships and licensure Company celebrations and social events Annual employee recognition, gifts, and swag Flexible work environment accommodations, valuing work-life balance Ausland's Vision To bring world class development, locally scaled for our community. Ausland's Core Values Integration, Innovation, Resourcefulness and Tenacity. EEO Statement Ausland is an equal opportunity employer. We revel diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at ************.

Unlock Your Potential at Merete! Ready for a change? Merete offers more than just a job; we provide a steppingstone to your future. With us, you'll tackle exciting challenges and grow. See which positions are open and apply today. We offer Competitive Pay Flexible Scheduling Career Development / Advancement Opportunities Paid Time Off Health Benefits Travel Industry Discounts At Merete, we are committed to establishing a supportive and welcoming workplace environment where bias is acknowledged and overcome and where all associates feel welcomed and supported. We value and develop people from all backgrounds and, experiences, leading us to better serve our guests, associates, and community. Merete is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age. FRONT OFFICE MANAGER Associates are paid weekly! SUMMARY Effectively manage the overall operations of the Front Desk. Ensure all Front Desk Agents are properly trained in guest service, safety, and Front Desk operation procedures. ESSENTIAL FUNCTIONS Select, train, supervise, develop, schedule, discipline, and counsel team members according to hotel policies and procedures. Follow predictive scheduling laws and regulations. Conduct performance appraisals. Demonstrate positive leadership characteristics that inspire team members to meet or exceed standards. Apply the company handbook and employment and labor laws in a fair and equitable manner. Monitor payroll hours and reports. Completes reports paperwork (e.g., forecasts, budgets, action plans). Ensure that objectives of sales, costs, profits, guest satisfaction, and associate performance are met. Attends, as well as schedules and conduct departmental meetings. Keeps work area neat and organized. Reports all unsafe working conditions immediately. Assures property operation meets audit standards. Regular and reliable attendance and punctuality are essential functions of this position. Treating others with respect and behaving in a manner that is positive, productive and encourages teamwork at all times is an essential function of this job. PHYSICAL DESCRIPTION Constantly standing at the Front Desk on tile or carpet. Constant repetitive motions of stooping (bending at the waist), twisting (knees, waist and neck), and crouching (bending at the knees). Lifting, carrying average weight frequently 5 lbs. Maximum weight occasionally 20 lbs. Pushing/pulling average weight frequently 5 lbs. Maximum weight occasionally 20 lbs. WORKING CONDITIONS Exposed to computers, telephones, fluorescent lighting and office/lobby noise. May involve exposure to fumes, chemicals, vibrations, humidity, cold, heat, dust, crowds and noise. Must adhere to Company safety standards and procedures. SUCCESS FACTORS Effective time management (e.g., planning prioritizing, delegating, directing) Effective communication both verbal and written with associates, guests, and members of management. Demonstrate initiative, integrity, and business professionalism. Follow all appropriate policies and procedures while constantly striving to improve all standards of operations. Ensure prompt and courteous service to guests to ensure all guest experiences are superior. Meets or exceeds productivity standards. Follow all safety procedures. Qualifications Prior customer service experience necessary. Experience working with computers and operating keyboards. Prior cash handling experience necessary. Supervisory experience preferable. May require a valid driver's license with acceptable driving record. Must pass criminal background check.

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues - caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. And we do it all with heart, each and every day. **Position Summary** The **Administrative Customer Support Specialist** is responsible for ensuring smooth and efficient office operations while delivering exceptional customer service. This role serves as a primary point of contact for internal and external inquiries, manages administrative processes, and supports departmental communication and record-keeping. The position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. **Primary Responsibilities** + Respond to external chat inquiries, resolving general questions and providing accurate information about benefits and services. + Provide a high level of customer service by fielding internal and external inquiries, resolving or redirecting as appropriate. + Conduct administrative office coordination to ensure timely and efficient operations. + Ensure efficient workflow and adherence to established policies and procedures. + Serve as the internal and external point of contact for the department, ensuring clear and concise communication with employees, stakeholders, and senior management. + Perform other duties as needed. **Required Qualifications** + 1+ year of experience within a health plan or healthcare environment. + Must reside in Pacific Standard Time. + Bilingual, specifically in both English and either Spanish or Arabic. + Ability to work 8 hours per day from Monday-Friday (between 7am-6pm, supporting Arizona Time Zone). **Preferred Qualifications** + Resides in Arizona. + Excellent written communication skills, including strong grammar and spelling. + Strong organizational and multitasking skills. + Proficiency with Microsoft Office Suite and other administrative tools. + Ability to work independently and maintain confidentiality. + Bachelor's degree. **Education** + High school diploma or GED. **Anticipated Weekly Hours** 40 **Time Type** Full time **Pay Range** The typical pay range for this role is: $21.10 - $44.99 This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong. **Great benefits for great people** We take pride in our comprehensive and competitive mix of pay and benefits - investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include: + **Affordable medical plan options,** a **401(k) plan** (including matching company contributions), and an **employee stock purchase plan** . + **No-cost programs for all colleagues** including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching. + **Benefit solutions that address the different needs and preferences of our colleagues** including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility. For more information, visit ***************************************** We anticipate the application window for this opening will close on: 01/22/2026 Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws. We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

The High School Office Manager serves as a liaison between Administration and other High School staff and manages the administrative duties for the high school building. The position supports operations by maintaining office services while providing high level administrative and technical support to staff including matters of a confidential nature. Performs a variety of complex and diverse clerical work requiring this position to plan, organize, and provide direction & control while using independent judgment and a thorough knowledge of modern office and clerical procedures and practices. This position provides technical assistance and information to students, staff and the public. Essential Functions Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned. Provides administrative support to assigned administrator(s) including, but not limited to preparation of presentations, budget, minutes, data tracking, calendar management, travel arrangements and correspondence. Performs a variety of administrative tasks, including greeting stakeholders, answering door buzzer, building radio, telephones, routing calls or messages to appropriate staff and operating general office machinery including photocopy machines, computers, fax machine, typing, proofreading, filing, sorting, and handling incoming and outgoing mail. Processes purchase and work orders for building using District selected computer applications and programs. Collects time sheets for certified and administrative staff for payroll. Runs exception leave reports and enters information into system for filling staff vacancies and leave reporting. Coordinate materials and instructions for substitute teachers. Serves as a community and staff resource specific to School and District processes and procedures. Assists with planning and coordination of vendors for school events. Creates and updates forms for school administrative processes. Serves as liaison between administration, personnel and community as appropriate. Maintains time sheet and payroll systems for employees / substitutes including reconciliation of staff absences using AESOP system. Manages school-wide purchasing, supply inventory, supply/material orders, receives, and facilitates returns. Schedules meetings, conferences and programs as required including creating schedules, contacting all invited parties, preparing agendas, newsletters, building informational correspondence, arranging for catering and distributing materials to all parties. Assists in the preparation of and monitors building and departmental budget as required and notifies Administration of any inconsistencies. Maintains working knowledge of specialized terminology, District programs, policies, procedures, rules, and forms. Manages budget preparations as requested. Maintains building calendars coordinating and scheduling as appropriate. Coordinates building usage/rental calendar. Maintains thorough knowledge of processes for student body funds, District monies, and purchase orders and maintains systems for accurate and current records in accordance with District, state and auditor guidelines and/or policies. Acts as back-up for Bookkeeper as needed. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Maintains office staff by assisting in recruiting, selecting orienting, and training employees. Maintains office staff job results by coaching, counseling, planning, monitoring and appraising job results in consultation with administrator(s). Completes operational requirements by scheduling and assigning identified classified employees; following up on work results. Keeps management informed by reviewing and analyzing special reports; summarizing results against standards; making necessary adjustments. Completes a high volume of computer work, using District computer programs, to input high volumes of data with speed and accuracy, including confidential data, in an environment with constant interruptions. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. Achieves, with administrator assistance, financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Oversees coordinating school field trips (scheduling, payment, communication etc.) Coordinates and maintains all administrative procedures, processes, operations and ensures compliance. Maintains a system for issuing building keys/badges to staff and substitutes. Troubleshoots office machinery (copy, fax, postage meter etc.), coordinates maintenance and supply inventory. Collects data and materials and prepares ODE Notebooks for audit and accreditations. Manages student orientation and registration processes. Prepare substitute resource packets (class rosters, school-wide information, keys, time reports, etc.). Processes and trains staff in appropriate use of building and district forms and systems (both paper and electronic). Maintains master calendar for school events and reader board announcements. Maintains and edits school-wide handbooks for printing and distribution. Reviews and updates, annually, curriculum guide, student/family handbook and staff handbook. Maintains and creates school-wide bell schedules using online program. Researches, creates, inputs, formats, organizes and edits relevant data as needed or requested and prepares in a usable format. May assist with processing incoming and outgoing records according to procedural guidelines and policies. May maintain current and accurate data on Title school personnel and staffing and makes updates semi-annually. May assist in the preparation of and monitoring of Title schools' budget sheets and updates as required. May prepare and make bank deposits on a weekly basis, reconciles and receipts all accounts receivable. Attends in-service trainings and staff meetings as directed. Serves as back-up for other office personnel as needed. Leads office staff meetings as directed. Other related duties may be assigned. Minimum Qualifications Education and Experience: Associate's Degree (A.A.) or the equivalent* from a two-year college; AND Four (4) years of increasingly responsible, closely related work experience; or the equivalent combination of education and/or experience. *Associate's Degree education equivalency equals two years of increasingly responsible work experience for each full year (24-30 units) of college Ability to obtain a valid First Aid/CPR card and pass Safe Schools training modules as assigned. Criminal Justice Fingerprint/Background Clearance Desired Qualifications Prior office experience in a public education setting desired. Knowledge, Skills & Abilities (May be acquired through education, training, and/or experience.) Knowledge of: District policies and procedures; modern office practices and procedures; highly developed letter writing, correct language usage; highly developed receptionist and record keeping/filing systems; highly developed computer hardware and software programs and their usage; modern office equipment; safety and first aid practices and procedures. Skills to: manage supply inventory, track budget expenses, delegate workflow and staffing, manage office processes, including office standards and promotion of process improvement; reconcile bank account(s); proficiently utilize Microsoft Outlook Web App, Office Word, Excel, and PowerPoint; proficiently utilize Google Suite. Ability to: understand and apply District and school policies and procedures; greet stakeholders; maintain appropriate office appearance and attire; maintain regular and acceptable attendance and punctuality, as set forth in Board policy; provide information pertaining to area and/or District/School policies, procedures and other pertinent information; operate maintain and arrange for repair various office/school equipment; establish and maintain cooperative working relationships with those contacted during the course of work and from diverse backgrounds; interacts thoughtfully and courteously with students, staff, parents, and community members and resolves conflict in a professional manner; maintain records; utilize keyboarding skills commensurate with the required functions for this position; communicate effectively both orally and in writing; utilize appropriate grammar and spelling when corresponding, make mathematical calculations accurately; follow oral and written instructions; accurately research various information and prepare related reports. An Affirmative Action / Equal Opportunity Employer Springfield Public Schools does not discriminate on the basis of race, color, religion, ancestry, national origin, disability, gender or sexual orientation in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact Human Resources at **************. Veterans's Preference It is our policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility: Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension. Disabled Veterans : A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicant's veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215). For veterans' preference to apply, the required military documents must be submitted at the time of application submission.

Full-time Description Job Title: Office Manager FLSA Status: Exempt The Office Manager plays an essential role in the practice. He/she is responsible for managing administrative and clinical staff and oversee office flow and patient flow as well as ensuring that day to day operations run smoothly by developing systems and procedures to ensure optimal efficiency, ensuring that the employees have adequate training, resources, and support, and that the patient's needs are being met. The Office Manager is responsible for managing the overall compliance and certification programs, information technology, and building maintenance. Strong organization and communication skills are imperative to the success of this position. Supervisory Responsibilities Manages the activities of all administrative and clinical staff at assigned Locations. Work and cover for the Office Managers at the other locations as needed. Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards Counseling any employees struggling in their roles Answering telephone calls and emails from customers and clients and directing them to relevant staff Creating an office budget and ensuring all employees follow it Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required Interviewing and training new office employees and organizing their employment paperwork Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order Reporting office progress to senior management and working with them to improve office operations and procedures Essential Duties and Responsibilities Administrative Management - Collaborate with Front Desk Lead Supervise daily work of Front Office and Billing Office Delegate tasks Develop and assign projects. Work with Credentialling team to assure Physicians and Physician Assistants are Credentials with all insurance plans. Maintains schedule to assure coverage for all providers and staff Clinical Management - Collaborate with MA Lead and Clinical Coordinator Supervise daily work of Medical Assists/Nurse and Physician Assistants Delegate tasks Develop and assign projects Maintains schedule to assure coverage for all providers and clinical staff Work closely with the MA leads at the locations to assure proper workflow and completion of tasks Time Management - Collaborate with Practice Manager/Administrator Assists the physician(s) with office/personnel matters. Inform physician(s) of: Commitments Meetings Seminars CME Requirements and Course Schedules Office/patient appointments Hospital obligations Depositions/court appearances Other as required When necessary acts as a liaison between the physician(s) and: Management Pharmaceutical Reps Sales people (software vendors, advertising sales etc.) Contractors Patients Other physician(s) Other as required Assists the physician(s) with personal matters as deemed appropriate Assists the physician(s) in any areas to optimize his/her time Performs legal or professional correspondence as necessary Reviews current procedures and identifies ways to improve accuracy and efficiency Set goals for staff and work with Practice Manager and leads to develop KPI Holds regular meetings with staff and Management to determine practice needs Conduct and attend Front Office, Back Office and General Staff Meetings (Document Agenda and meeting minutes). Holds regular meetings with office staff to assure optimal medical care. Hires and trains staff as needed Performs 90 days, quarterly and annual employee evaluations and as needed. Schedules regular in-service training programs to keep staff current Practice Enhancement Marketing - Collaborate with Marketing Coordinator Work with our Marketing Coordinator for the marketing and public relations of your practice (s) Responsible for assuring good patient relations: Written communication Timely responses to patient complaints Adequate/consistent policies are in place Monitoring staff and patient satisfaction surveys Sending thank you notes for patient to patient referrals Financial Management - Collaborate with Practice Manager and Accountant. Daily deposit reconciliation and weekly deposits/ reports Complete credit card purchases report weekly and monthly- CME/Travel Reimbursement reconciliation Maintains a system for accounts payable Supervise that all incoming bills are paid bimonthly and others as needed Issue patient and insurance refunds as required Prepares end-of-the-month and quarterly reports- Work with Billing Manager Generates accounts receivable reports Generates monthly aging of account reports Generates other financial reports as required Keeps physician(s) aware of office activity and statistics Monthly reports of collections vs. services rendered Number of patients seen (New vs. Existing) Percent of Insurance vs. Self Pay Any growth or declined patterns noted Other reports as required Responsible for minimizing office overhead expenses according to acceptable area/specialty average Minimize office waste Inventory control system Control personnel waste as required Responsible for verifying daily deposit of monies Monitor service charges Human Resources - Collaborate with Human Resources Manager Interview, and trains personnel as required to assure efficient and effective office workflow. Track employee's time and attendance Process Time off Requests Produce detailed employee reviews Conduct evaluation and training schedule for new hires Maintains a personnel file on each employee including: Employment Application or Resume Offer Letter and Signed Contract (if applicable) Policy Manual Acknowledgment Letter Performance Review Data/Forms Fluctuating Work Week Letter (if applicable) Copies of Training Certificates, Licenses etc. Proof of vaccinations (if applicable) CPR Certification (if applicable) Copies of W-2's and other Tax Paperwork Copies of incident reports Responsible for managing the work schedule Ensuring that all shifts are covered Scheduling vacations Covering positions when employees are out Responsible for holding weekly staff meetings Responsible for rectifying all personnel problems as they relate to office efficiency, performance, and effectiveness Foster teamwork, coach employees and promote good will Regulatory Responsibilities - Collaborate with Compliance Officer (OSHA and HIPPA) Understand and Implement State and Federal Employment Regulations Maintain OSHA standards Maintain HIPAA compliance Maintain employee records Have a clear understanding of Risk Management Responsible for having an appropriate OSHA plan. The plan should include: Blood-borne pathogen program Hazardous chemical communication plan Biohazardous waste tracking and disposal plan Laboratory plan Responsible for maintaining manuals and written materials as required by Federal and/or state plan Responsible for scheduling employee in-service meetings to familiarize staff of mandated OSHA information Responsible for assuring The Guard training is up to date with compliance requirements and staff training Responsible for assuring physical plan compliance Biohazard signage Lab Eyewash station Responsible for ensuring that the office maintains the appropriate inventory of universal safety precaution items (e.g., gloves, masks, gowns, eye shields, etc.) Responsible for assuring proper waste of biohazardous materials Sharps Contaminated supplies Chemicals Other Responsible for keeping up-to-date on the provisions of OSHA as appropriate Medical Records Activity - Collaborate with Practice Manager Responsible for maintaining a current, accurate medical record system Responsible for assuring accurate and timely entries of pertinent medical information on all patients: Phone messages by patients Reports from outside facilities Referral Letters Progress notes Operative Reports Refills/prescriptions No Shows/cancellations Other as required Responsible for supervising all transcription activities, whether, in-house or out-of-house Assures quality Assures confidentiality of information Assures timeliness Responsible for maintaining a policy to assure confidentiality of Medical Records and Private Health Information to include: A Notice of Privacy Practices that is readily available for patients to review A policy for release of medical information Record storage Record destruction Personnel education on ethics and professionalism regarding record maintenance Any other activities as deemed necessary to maintain the integrity of the system Environmental Management - Collaborate with Practice Manager/Landlords Responsible for the proper maintenance and functioning of the physical office Janitorial services Landscaping services Pest Control services Repairs/other maintenance Garbage Utilities Assures adequate insurance, proper permits and occupational licenses are maintained and up to date including; Liability/accident Contents/structure Accounts receivable Medical Records/Important papers Down time insurance (office closed due to fire, structural damage) Other as necessary Troubleshoot computer problems Manage office environment Organize repair work Information Technology - Collaborate with IT Manager Responsible for management of office computer equipment, network, and Internet service Ensures that servers are operating efficiently and data is being backed up Assure practice Web site information for location is accurate Ensures data security and compliance per HIPAA standards Performs any and all other duties which may be required to assure proper administration and management of the practice Requirements Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks Organization and the ability to multitask to complete a wide variety of tasks Flexibility to help them adjust to new tasks should company or office needs change Strong interpersonal skills to interact positively with all employees Leadership ability to manage challenges and oversee employees Attention to detail to ensure tasks are completed thoroughly and correctly Competencies Practice Ideals - Maintain the professional atmosphere of the Practice; Follow CVLC Policy and Procedure; Upholds organizational values; Treats people with respect; Works with integrity and exhibits ethical behavior. Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. Managing People - Includes staff in planning, decision -making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Improves processes and services; continually works to improve supervisory skills. Planning and Organization - Prioritizes and plans work activity; Uses time efficiently; Integrates changes in work assignment smoothly, exhibits ability to adapt to changing scenarios; Sets goals and objectives both professionally and personally; Works in an organized manner. Critical Thinking/Creative Problem Solving - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Supports practice decisions; Contributes to innovative approaches and ideas. Communication - Listens and get clarification; Responds well to questions; Communicates effectively with team members; Communicates effectively with vendors and service providers; Writes clearly and legibly. Job Knowledge - Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources effectively. Quality - Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Completes work / tasks in a timely manner. Dependability - Punctual; Exhibits intellectual honesty, accepts responsibility for behavior and decisions; Follows through on new tasks or programs; Responds to Medical Director's direction, follows instructions; Does not waste Practice resources. Use of Technology - Demonstrates necessary skills to perform job; Adapts to new technologies; Uses technology to increase productivity; Keeps technical skills up to date; Maintains technology in good working order. Teamwork - Balances team and individual responsibilities; Focuses on solving conflict, not blaming; Gives and welcomes feedback (constructive criticism); Contributes to positive team spirit; Puts success of team above own interests. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Bachelor's degree (B. A.) from a four-year college or university; or 5 to 10 years related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software; Contact Management systems; Database software; Human Resource systems; Internet software; Inventory software; Spreadsheet software and Word Processing software. Other Skills and Abilities: Must have a positive outlook and have the ability to interact with a diverse group of people. Salary Description $50,000 - $60,000

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge. Job Summary: This position will report to the Dean of Admissions and assists with the daily operations of the Admission and Marketing departments. The primary roles of the position are to welcome guests, answer the main line to the University, perform extensive data entry within CRM, organize and facilitate communication to prospective students, track inventory, and create a hospitable and welcoming environment. This position requires the frequent exercise of independent judgment within the assigned areas of responsibility, with the latitude for initiating action on behalf of the Vice President for Enrollment and the Dean of Admission. Strong communication, organization, typing, attention to detail, confidentiality, and ability to handle multiple tasks are essential to this position. Position Duties and Responsibilities: * Oversee the campus Welcome Center which includes: greeting campus guests, distributing visitor parking passes, answering the mainline for the university, and providing general hospitality. * Support the work of the Office of Admission and Marketing teams. * Serve as administrative support to the Vice President for Enrollment and Dean of Admission for a variety of clerical and administrative duties. * Develop and maintain knowledge in and help facilitate staff utilization of the Office of Admission's CRM (Salesforce/JRM). * Manage data entry into CRM including applications, transcripts, recommendations, resumes, essays, and other application materials as required. * Assist with mass and individual mailings/emails for the Office of Admission. * Supervise student assistants as applicable * Work collaboratively with the Office of Admission to enhance the overall database functioning and enhance the overall recruitment experience for students and staff. * Order and maintain inventory of equipment, materials, and supplies. * Perform related duties as assigned. Experience and Qualification Requirements: * Bachelor's degree is required. * Excellent interpersonal, oral and written communication skills are required. * Prior experience using Microsoft software including Word, Excel, PowerPoint, and Outlook. * Ability to work independently and operate effectively within a team environment. * High technical aptitude. * Higher education experience is preferred. Working Conditions/Special Requirements: * Bushnell employees must have a maturing Christian Faith and be supporting of Bushnell's mission to develop competent, ethical leaders for service in the workplace, community, Church and world. * The position requires a strong commitment to multiculturalism and diversity. * The position requires working in a non-smoking, drug free environment. * The employee must adhere to FERPA guidelines and student confidentiality at all times. * The employee must have high personal motivation, with great attention to detail and accuracy, project a positive and vibrant attitude in assisting people, and have high ethics of honesty and confidentiality with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University. * The employee must be able drive a vehicle and possess (or have the ability to attain) an Oregon Drivers License. * The position may require lifting up to 25 lbs, as well as bending, stooping, kneeling for the purposes of event set up and organization. * The position may occasionally require evening and weekend hours. _________________________________________________________________________________________________________ Application Instructions Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing. To be considered for this position, please submit all of the following: * Cover letter addressing skills, experience, and knowledge * CV/Resume * Personal Statement of Faith that clearly addresses all three of the sections below: * Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership; * Section 2: how the candidate integrates faith into his or her work life; and * Section 3: the candidate's understanding of and ability to support Bushnell University's Theological Context for Community Life statement. * Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background. Please include all requested materials. Incomplete application packets may result in disqualification. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Wendy Yamada at ************ or ********************. In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling ************. This report is required by federal law and contains policy statements and crime statistics for the university.

Requirements Qualifications MUST BE 21 YEARS OR OLDER Competency Statements Communication Skills- Ability to communicate effectively with others verbally and in writing. Customer Orientated- Ability to take care of the customers' needs while following company procedures. Detail Oriented- Ability to pay attention to the minute details of a project or task. Enthusiastic- Ability to bring energy to the performance of a task. Interpersonal - Ability to get along well with a variety of personalities and individuals. Organized- Possessing the trait of being organized for following a systematic method of performing a task. Time Management- Ability to utilize the available time to organize and complete work within given deadlines. Education High School Diploma or G.E.D. Associates Degree in Business, Hospitality and/or related field preferred. Experience Two years of clerical or office administration experience. One year of customer service experience. Computer Skills Microsoft Office intermediate level in Microsoft Word, Excel, and Outlook. Microsoft Access intermediate level preferred. Certificates & Licenses Must obtain a Siletz Tribal Gaming License. Must have a valid Oregon Driver's License. Other Requirements Knowledge of the Marketing functions preferred. Knowledge of office practices and procedures; business English, punctuation, grammar, syntax, spelling, effective research methods and record keeping. Demonstrated ability to compose and present business correspondence and reports clearly and accurately. Must be able to work a flexible schedule (occasional holiday and weekends required). Demonstrated skill in database management/Excel in relation to formula/calculations and spreadsheet development. Physical Demands Stand Occasionally Walk Occasionally Sit Constantly Handling/Fingering Constantly Reach Outward Constantly Reach Above Shoulder Occasionally Climb Not Applicable Crawl Occasionally Squat or Kneel Occasionally Bend Frequently Lift/Carry 10 lbs or less Frequently 11-20 lbs Occasionally 21-50 lbs Occasionally 51-100 lbs Occasionally Over 100 lbs Not Applicable Push/Pull 12 lbs or less Frequently 13-25 lbs Occasionally 26-40 lbs Occasionally 41-100 lbs Occasionally Other Physical Requirements Vision: Near and Far Sense of Sound Work Environment Work will take place in a small office environment with occasional exposure to a busy resort and gaming environment with multiple distractions. The noise level in the work environment is usually quiet to moderate. Occasionally the work environment will be in locations exposed to smoke and the associated affects. Working Conditions Conditions of employment include passing a pre-employment drug screen, a background investigation, and completing a 180-day introductory period.

Bridget Killen from Robert Half is seeking an experienced Office Manager for a creative client dedicated to thoughtful, innovative, and rigorous work. This is an excellent opportunity to support a dynamic team and play a key role in the success of a design-focused environment. Position Overview: The Office Manager will ensure that day-to-day operations run smoothly, allowing the creative team to focus on their professional work. This role involves managing administrative workflows, accounting duties, HR functions, and overall business processes. You will collaborate closely with the firm's Principals and act as a core member of the support team. Key Responsibilities: + Manage all aspects of office administration, including supplies, records, vendor relations, and scheduling + Oversee basic accounting, invoicing, expense reporting, and coordination with external bookkeeping resources + Administer payroll, benefits, and HR processes, supporting team member onboarding and compliance + Maintain reliable operational systems to support staff productivity and creativity + Provide occasional support for marketing, proposals, and other special projects as needed + Foster a collaborative and organized workplace culture Please apply directly to the posting to be considered. Requirements - Proven experience in accounting management or office administration within a detail-oriented services environment. - Proficiency in account reconciliation, journal entries, and general bookkeeping practices. - Skilled in full-cycle payroll processing and familiarity with systems like Paychex - Knowledge of HR compliance and policies, including onboarding and personnel file management. - Strong attention to detail and ability to handle confidential financial and personnel information. - Excellent organizational skills with the ability to oversee multiple tasks and workflows. - Familiarity with office administration, including policy development and procedural updates. - Effective communication and leadership skills to supervise staff and collaborate with stakeholders. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

What You Will Do All Lowe's associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means: • Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe's associates) and external customers. • Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently. • Engaging in safe work practices and encouraging others to do the same. The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe's policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker's Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day. The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities. Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores. What We're Looking For • Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store. • Requires morning, afternoon and evening availability any day of the week. • Requests to be scheduled off for a specific day require advanced notification and approval by supervisor. • Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance. What You Need To Succeed Minimum Qualifications • High school diploma or equivalent. • 1 year of experience in a retail environment. • 2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software. • 1 year of experience administering confidential staff information such as personnel files and employment compliance data. • 1 year of experience in a cross-functional team environment with exempt and non-exempt staff. Preferred Qualifications • Bachelor's Degree in Business or a related field. • 2 years of experience in a retail environment or equivalent and relevant work experience. • 2 years of experience in a cross-functional team environment with exempt and non-exempt staff. • 1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews). Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM

Why Suncrest At Brighton/Suncrest Hospice our goal is to change the expectation of hospice care in your area by providing exceptional care and service to our patients. This is achieved by allocating the resources to increase our staff to patient ratios, thereby increasing clinical visits while lowering clinician caseloads. We are proud to be a Community Health Accreditation Partner (CHAP) certified hospice. If you have a commitment to providing the highest quality of care to patients and their families, we would like to hear from you! Benefits * Actual Work/Life Balance * Pay range is $19-$23 per hour + monthly bonus opportunities * Competitive Pay * Benefits Package including Medical, Dental, and Vision insurance * Paid Time Off * 401k plan with employer match and 100% vesting after 90 days of employment * A culture with an emphasis on appreciating and valuing the team member * The opportunity to be part of a rapidly growing national company, with possible position upgrades Details The Administrative Assistant will handle various administrative tasks in our front office area by reporting to and assisting the Office Manager. This role plays an extremely important part in communicating effectively with patients, co-workers and other team personnel, with the continued goal of fulfilling Brighton's/Suncrest's mission in providing the highest quality of care and customer service to our patients, their families and our referring sources. Qualifications * A self-motivated team player with strong and effective communication skills * Demonstrate accuracy and thoroughness; looking for ways to improve and promote quality. * Monitor and self-correct own work processes and outcomes as well as apply feedback from others to improve performance. * Has the capability to balance team and individual responsibilities; exhibit objectivity and openness to others' views, contributing to building a positive team spirit by putting the success of the team above his/her own interests. * Possesses an extraordinary ability to multi-task in a fast-paced, deadline driven environment. * Has great attention to detail, technological proficiency including extensive software/computer skills, great customer service skills, and a general understanding of administrative principles and the expectations associated. * Able to type 50 words per minute * High School Diploma * Completed 1-2 years of business college preferred

Established in 1988, Kerr Contractors is a leading heavy civil general contractor and construction management firm headquartered in Woodburn, Oregon. Kerr Contractors is recognized as one of the most technically advanced earth-moving, road-building, and underground utilities contractors in the region. Our business is founded on trusting relationships, excellent service, workmanship with enduring character, and always meeting or exceeding customer expectations. We have staked our reputation on our ability to deliver each of these. Front Desk Reception / Administrative Assistant Exciting Career Opportunity: Join Our Dynamic Team! We are seeking motivated and skilled individuals to join our thriving organization. As a member of our team, you will have the opportunity to contribute to our success while enjoying a competitive compensation package and attractive benefits. Position Details: * Monday to Friday schedule: 7:00 AM - 5:00 PM Competitive Compensation: * Starting pay rate of $20 per hour, with opportunities for growth and advancement Comprehensive Benefits Package: * Employer-paid monthly premiums for medical, vision, and dental insurance (after waiting period) * Coverage for dependents included (after waiting period) * Paid Time Off (PTO) to help you maintain a healthy work-life balance * 401(k) retirement plan with generous employer match up to 4% (after waiting period) Responsibilities: * Provide comprehensive administrative support, including preparing and editing high-quality correspondence, reports, and presentations * Efficiently communicate company bid schedule to relevant parties and meticulously manage plans and other bid documents * Receive, sort, process, and handle incoming and outgoing mail, deliveries, and bid quotes with accuracy and timeliness * Schedule appointments, maintain calendars, and make travel arrangements for executives and teams * Greet visitors, answer and direct phone calls and emails * Demonstrate adaptability in changing priorities, multitasking, and wearing multiple hats * Consistently maintain a high level of professionalism and acute attention to detail to ensure accuracy and efficiency in all tasks * Systematically organize and maintain files, records, and office supplies, and provide valuable assistance with office management tasks * Offer flexible and reliable office support as needed, contributing to the overall smooth operation of the workplace * Maintain a clean, organized, and welcoming reception area, accurately manage visitor log, and issue visitor badges The ideal candidate must excel in prioritizing tasks, detail-oriented, and capable of handling a wide range of responsibilities while maintaining a professional demeanor and delivering exceptional, high-quality work. Qualifications: * Microsoft Office Suite: Outlook, Word, Excel * Excellent team skills, positive attitude and high ethical standards * Effective communication skills, both written and oral * Demonstrates a "can do" attitude At Kerr Contractors, our company values its employees and is committed to providing a supportive and engaging work environment. We offer ongoing training and development opportunities to help you grow professionally and reach your career goals. If you are a dedicated professional looking for a rewarding career with a company that values its employees, we encourage you to apply today. Join our team and be part of an organization that is making a difference in the industry. To learn more about this exciting opportunity and to submit your application, please visit our careers page [insert link]. We look forward to reviewing your qualifications and potentially welcoming you to our team! Position Details: * Monday to Friday schedule: 7:00 AM - 5:00 PM * Work Location: 395 Shenandoah Lane, NE Woodburn, OR * 100% on-site Competitive Compensation: * Starting pay rate of $20 per hour, with opportunities for growth and advancement Comprehensive Benefits Package: * Employer-paid monthly premiums for medical and dental insurance (after waiting period) * Coverage for dependents included (after waiting period) * Paid Time Off (PTO) * 401(k) retirement plan with generous employer match up to 4% (after waiting period) * Holiday Pay As an equal opportunity employer, Kerr Contractors will hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability. Kerr Contractors also enforces a zero-tolerance drug policy. Equal Opportunity Employer, including disabled and veterans.

Ausland Group is aDesign+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life from complex commercial facilities to cultural landmarks through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. Role Overview Were seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugenedesign department. This position is the hub forproject accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As thesole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team. Key Responsibilities Set up and maintain projects in Deltek / Ajera from contract execution through final billing including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Auslands central accounting team for financial alignment. Manage local office operations supplies, vendors, building access, conference rooms, and mail. Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools(Teams, Planner, SharePoint, etc.). Support project managers with budgets, schedules, and client communications. EnforceSOPs for design+build integrationand ensure completion of performance measurements such asschedule updates. Foster a positive office culture and coordinate local events. Qualifications 5+ years in office management, project accounting, or business coordination in an A/E/C firm. Proficiency with Deltek / Ajeraor similar project/financial management software. High aptitude for technology, including troubleshooting and training staff on platforms. Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint). Excellent organizational, communication, and problem-solving skills. Ability to work independently and represent the Eugene office with professionalism. Highly desired: Experience in architecture and engineering industries. Why Youll Love Working Here Key leadership role in a collaborative and creative environment. Direct impact on project success and client satisfaction. Competitive salary and benefits package. Be the trusted point of contact for staff in our Eugene and Grants Pass offices. Perks & Benefits Comprehensive health, dental and vision insurance $15,000 life insurance policy 401(k) with company match Fitness and wellness membership allowance Paid holidays Paid time off Paid professional memberships and licensure Company celebrations and social events Annual employee recognition, gifts, and swag Flexible work environment accommodations, valuing work-life balance Ausland's Vision To bring world class development, locally scaled for our community. Ausland's Core Values Integration, Innovation, Resourcefulness and Tenacity. EEO Statement Ausland is an equal opportunity employer. We revel diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at ************.