Office manager/administrative assistant jobs in Davie, FL

Executive Personal Assistant to Executive Team, Highly Regarded Cosmetic Care Beauty Company, Miami, Florida/Bi-Lingual/Hybrid Our client, a highly regarded and expanding cosmetic care beauty company based in Miami is looking for an Executive Personal Assistant to support the executive team which consists of the Founder, the CEO with some support for the CFO. The candidate MUST be bi-lingual, English/Spanish or at least speak conversational Spanish. This is an exciting opportunity for someone who thrives in an entrepreneurial growing environment and has an interest in beauty/cosmetic care through both surgical procedures and beauty products and procedures. The role is hybrid, working remotely as well as in the office and at the Founder and CEO's home office in Coral Gables, depending on what is going on. The ideal candidate has at least 5 years of experience supporting busy executives and understands the “high touch” required at this level; detail orientation and organizational acumen and likes wearing many hats. About the Job: Support the Founder and CEO as a true “right-hand gatekeeper” handling complex calendar management, personal and professional. Some calendar management for CFO. Prioritize emails from inbox and craft emails on the Founder's and CEO's behalf Arrange domestic and international travel with detailed itineraries for executive team Attend some business meetings; take notes; follow-up on action items Manage relationships with key investors, stakeholders and clients Prepare and edit PowerPoint presentations for investor meetings Coordinate projects with the executive team keeping track of initiatives and deadlines Help set up processes and procedures to improve workflow as the business grows Plan lunches, dinners, events Ad hoc projects; some personal work for the Founder and CEO; run errands Base Salary plus Discretionary Bonus, Comprehensive Health Benefits About You: At least 5 years of experience as an Executive Assistant to high- level executives Bachelor's Degree High level of integrity and discretion in handling all confidential information Microsoft Office Suite skills - Word, Excel, PowerPoint and Outlook Excellent written and verbal communication skills Great project management skills, running projects from start to finish An interest in improving procedures and processes through introducing software solutions as well as AI A warm engaging personality that is committed to taking as much off the Executive team's plate so they can focus on their growing business

Bilingual- Spanish/English required Good Excel and PowerPoint Skills required Putting reports together in Excel Creating presentations in PowerPoint Good communication skills Professional, reliable and prompt Mon-Fri, 8:30-5:30p onsite in Boca Raton

The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of MorseLife Health System. This role requires exceptional organizational, communication, and problem-solving skills. The ideal candidate is proactive, maintains strict confidentiality, and thrives in a fast-paced, mission-driven environment. The Executive Assistant acts as a key liaison between the CEO, senior leadership, Board of Directors, and internal/external stakeholders. ESSENTIAL DUTIES AND RESPONSIBILITIES • Manage the CEO's calendar, scheduling appointments, meetings, and travel with precision and efficiency. • Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO. • Demonstrated success providing high-level administrative support C-Suite executives, with extensive experience managing complex schedules, communications, and executive initiatives. • Coordinate Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and recording of minutes. • Screen and prioritize incoming calls, emails, and requests, ensuring timely follow-up and communication. • Facilitate communication between the CEO and internal departments, residents, family members, and community partners. • Track key deadlines, strategic initiatives, and special projects assigned by the CEO. • Handle confidential and sensitive information with the utmost integrity and discretion. • Assist with the planning and execution of leadership retreats, community events, and donor functions. • Maintain organized filing systems and ensure timely recordkeeping and data entry. • Act as a gatekeeper and ambassador for the CEO's office. • Performs all other duties as assigned. QUALIFICATIONS EDUCATION and/or EXPERIENCE To perform this job successfully, an individual must be able to perform each primary function effectively and efficiently. The requirements listed below represent the knowledge, skills, and/or abilities required. • Associate's or Bachelor's degree preferred; equivalent experience considered. • Minimum of 5 years of experience providing executive-level support to C-suite leaders, preferably within healthcare, senior living, or nonprofit organizations. • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.). • Knowledge of senior care operations, healthcare compliance, and board governance practices is preferred. • Excellent written and verbal communication skills. • Strong time management, multitasking, and prioritization abilities. • Demonstrates discretion, reliability, and professionalism in all interactions. • Ability to work independently and collaboratively in a dynamic environment.

Responsibilities: Organize and monitor the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings with officials of the host country and prepare all relevant documents and papers required. Develop lists of the names of prominent figures, national events of the host country, and send out invitations, congratulations, and condolence letters in a timely manner. Coordinate holding of internal and external meetings and visits by the Head of Mission, and carry out logistics and security arrangements in coordination with relevant bodies within and outside the Mission. Arrange requirements and setup halls for holding meetings and events chaired by the Head of Mission. Attend and document such events and prepare the minutes of meetings, if necessary. Welcome visitors of the Head of Mission in a friendly and professionally manner, guide them, and answer to their phone calls. Prepare correspondences, reports and notes of the Head of Mission and provide simple translation and interpretation if required. Organize and track travel tickets bookings and carry out all logistic procedures concerning the Head of Mission in coordination with relevant bodies within and outside the Mission Receive the daily mail and present it to the Head of Mission, follow-up his directives in terms of circulating such mails to the concerned stakeholders. Classifying, indexing and keeping documents and papers of the Head of Mission in a systematic manner ensuring confidentiality and help facilitate their recovery. Maintain the professional appearance of the office of the Head of Mission regarding cleanness, tidiness, and secure all requirements. Provide assistance and support to the members of household of the Head of Mission in their own affairs. Perform any other tasks assigned by the line manager including assistance and support to the members of household of the Head of Mission in their own affairs. Qualification required: Bachelor's degree in Management (or equivalent) with 2 years of experience Diploma in Secretarial and Office Management (or equivalent) with 5 years of experience Secondary School Certificate with 10 years of experience

We are seeking a highly organized and proactive Administrative Assistant to provide support to the CEO and executives at Schumacher Automotive Group. This role requires flexibility, professionalism, and a willingness to travel as needed for meetings, events, and on-site support. The ideal candidate thrives in fast-paced environments, is detail-oriented, and has strong communication and multitasking skills. As an Administrative Assistant, you will play a key role in supporting the leadership behind one of Palm Beach County's most established and community-driven organizations. Key Responsibilities: Provide day-to-day administrative support to the CEO and team members. Manage calendars, schedule meetings, and coordinate appointments. Make travel arrangements, including booking flights, accommodation, and transportation, and creating detailed itineraries. Prepare reports, presentations, meeting minutes, and correspondence. Handle confidential and sensitive information with discretion. Support travel logistics during trips, including on-the-ground coordination when traveling. Maintain organized filing systems, both electronic and physical. Liase with vendors, clients, and external partners as needed. Perform other administrative duties as assigned. Requirements: Proven experience as an administrative assistant or similar role. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and/or Google Workspace. Ability and willingness to travel up to 50% of the time (often on short notice). Reliable, resourceful, and able to work independently or as part of a team. Discretion and confidentiality are a must. Valid driver's license and/or passport (if required for travel). Preferred Qualifications: Prior experience supporting traveling executives or field teams. Experience with travel booking platforms and expense reporting tools. Multilingual skills are a plus. Familiarity with event coordination and logistics support. If you are someone who is poised, adaptable, can anticipate needs, manages details flawlessly, and brings professionalism to every interaction - we would love to hear from you.

Oversee the day-to-day operations of the US office. This role involves managing administrative duties, coordinating with vendors, maintaining office supplies, supporting the People department, and ensuring the smooth functioning of the office environment by being highly organized, adaptable, detail-oriented, and a strong communicator, capable of handling multiple tasks simultaneously. Job Duties Administrative Support Assist with administrative duties such as creating Purchase Orders (POs) and managing office supplies and purchases (subject to approval). Answer the central telephone line and direct calls accordingly, ensuring a professional and efficient communication flow. Greet visitors and clients, ensuring a welcoming and professional reception area. Manage and distribute incoming correspondence and packages to appropriate parties. Office Operations & Maintenance Ensure common areas are properly stocked and maintained, including supplies, coffee machines, water dispensers, and kitchen areas. Monitor and arrange the maintenance of office machines (e.g., printers, coffee machines, etc.), ensuring functionality and upkeep. Coordinate the pickup and drop-off of office equipment and packages. Liaise with vendors for office maintenance, cleaning, and repairs, ensuring compliance with building requirements and company policies. Oversee vendor compliance, including managing Certificates of Insurance (COIs) for building access and services. Support for Office Manager & People Department Work closely with the Office Manager to manage relationships with building management and security. Assist in the coordination of office-related projects, including construction, office relocation and other major office transitions. Support the People department in maintaining office policies, rules, and updates on the People page in Notion. Maintenance and update office-related contact lists Contribute to the maintenance and update of the annual holidays calendar, ensuring accuracy in Outlook and Notion, and communicating this information via Teams channels. Travel Coordination Manage the end-to-end travel booking process (flights, hotels) Ensure the travel booking process is up to date in SharePoint and that “How-To” guides are clear and accessible for staff in Notion. Event & Communication Support Assist in coordinating on-site and external events, including client meetings, business visits, and any other office and business events as needed, Manage catering requirements for events and meetings, ensuring smooth logistics and adherence to company and building standards. Collaborate with the People department to handle Miami office communications related to building updates, employee birthdays, anniversaries, and special occasions. Contribute to updating and maintaining the US offices' Organizational Chart. Emergency Response & Office Safety Serve as a team member of the Office Emergency Response Team, ensuring readiness and effective communication during emergencies. Oversee the Office Emergency Communications in collaboration with the Office Manager Support to the People department in maintaining offline employee emergency contact information for Office emergencies such as Hurricane season, floodings, or any other information of such nature. Additional Duties: Provide ongoing support to office staff with general administrative tasks needed to ensure smooth day-to-day operations. Assist with any special projects assigned by the Office Manager or People department.

The Front Desk Administrative Assistant serves as the first point of contact, managing reception responsibilities while providing comprehensive administrative support across various departments. Essential Functions: 1. Present a positive first impression for clients and guests whether answering company calls or greeting guests. 2. Collect, sort, distribute and prepare mail, faxes, messages and courier deliveries 3. Maintain general office and break room appearance 4. Maintain office and break room supplies 5. File, maintain, scan and update records using firm technologies 6. Assist with firm-sponsored events, in-house luncheons and staff meetings 7. Complete other administrative duties as assigned Knowledge, Skills, and Abilities: 1. Strong analytical skills and an attention to detail. 2. Ability to perform work with little or no supervision. 3. Excellent grammar, punctuation, spelling, and writing skills. 4. Good interpersonal skills. 5. Ability to utilize resources available to complete assigned projects. 6. Knowledgeable in the use of Microsoft Office suite. 7. Familiarity with overall company operations and an ability to understand correlations between internal operating departments. Training and Experience: Minimum 2-3 years experience working at a professional services firm

Are you a whiz with accounting software? Maybe want to bring your dog to work? Alliance Construction & Cabinetry is seeking a full-time Bookkeeper and Office Manager. As a core part of this small business, you will be overseeing our administrative activities. Responsibilities: Manage records and information Answer phone calls and perform secretarial duties Daily bookkeeping with QuickBooks or other accounting software (AR, AP, reconciliation, collections, etc.) Provide administrative assistance to the management team Record notices of commencement, apply for building permits, and schedule inspections Update third-party job tracking system (XactAnalysis) Perform other office tasks (replenish office supplies, order job materials, schedule deliveries, etc.) Qualifications: Previous experience in administrative services or working for a construction company is a plus Ability to prioritize and multitask Accounting software proficiency Strong organizational skills Self-starter not afraid to take initiative and follow up with people Deadline- and detail-oriented Florida notary license is a plus (employer is willing to pay the right candidate to obtain a notary license) Bilingual (English/Spanish) a plus Why join our team? Flexible schedule Paid sick leave Paid time off Paid vacation and bonuses after the first year of employment Pet-friendly working environment with a pool! (good doggos only, please!) $48,000 - $52,000 a year salary We're a state-certified and insured general, roofing, and plumbing contracting company with decades of experience. We specialize in the home insurance repair industry and are a preferred vendor for most major insurance carriers.

Role Description This is a full-time hybrid role for an Assistant/ Content Creator located in Miami, FL. Some work from home is acceptable. The Assistant will be responsible for day-to-day administrative tasks, such as scheduling, maintaining files, responding to client inquiries, and assisting myself and my team with various operational duties. Assistant will also be responsible for making creative short videos, growing social media accounts, and posting daily. Qualifications Administrative skills, including scheduling, filing, and responding to inquiries Effective communication and organizational skills Proficiency with Instagram and Tik Tok Ability to work both independently and collaboratively Attention to detail and multitasking abilities Experience in the real estate industry is a plus High school diploma or equivalent; additional qualifications in Office Administration, Business, or related fields are beneficial

Open Requirements for Person with Disability Role- Purchase Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Regular purchase supply of products/materials. 2. Track and record orders. 3. Receive orders and document arrivals. 4. Manage supply base. 5. Continuous & timely follow-ups with vendors for their pending materials as per purchase order, similarly follow-ups for their payments & compliance like vendor code, vendor registration & Vat certificates etc. 6. Material & Purchase requisition with proper justifications along with correct supportive points (Budget, Material code, WBS & Plant code). Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Personal Assistant / Office Manager to President/CEO If interested in this opportunity, please complete our culture index survey at the link below: *************************************************** Palm Bay International, a dynamic family-owned company, offers one of the nation's most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay's most valued assets is its remarkable network of long-term partnerships with the foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico, and Central America. With the crucial collaboration of these partners, Palm Bay's portfolio meets the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts, and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace. For more visit: **************** Location: West Palm Beach, FL (4-day Hybrid) Position Overview: We are seeking a forward-thinking, confident, and self-starter to serve as both Personal Assistant and Office Manager for the West Palm Beach office. This role provides direct support to the President/CEO and some family members while partnering closely with and reporting to the New York-based Executive Assistant to the CEO. A significant portion of this position involves running personal errands, organizing daily lunches, and keeping the office tidy and guest-ready. Candidates must be highly dependable, discreet, comfortable with shifting priorities, and have a reliable personal vehicle. Responsibilities / Essential Functions Office Manager: Maintain office; order all office supplies and arrange necessary maintenance/repairs as needed. Receive and sort mail, deliveries, and couriers. Manage and organize overall office supplies. Ensure the office is tidy and professional at all times; clean up after meetings, refresh common areas, and reset conference rooms. Perform administrative work responsibly in a timely manner, exercising considerable independence and sound judgment in decision-making. Operate front reception; answer phones, greet and direct visitors, etc. Executive & Personal Support in West Palm Beach: Provide direct support to the President/CEO and some family members on administrative tasks such as scheduling, confirming, and meeting logistics (e.g., catering, location, handouts, etc.). Organize and set up daily lunches/refreshments for the CEO, guests, and meetings. Serve as the day-to-day liaison to the CEO in West Palm Beach while maintaining regular communication with the Executive Assistant in New York. Keep CEO on task with meetings and appointments, reminders etc. Assist in travel coordination and make restaurant reservations. Keep CEO personal/professional contact lists current across email accounts. Run frequent local personal errands (e.g., shopping, deliveries, household/vendor coordination) with professionalism and discretion. Coordinate with additional household and personal staff when needed. Handle highly confidential and sensitive information with discretion. Manage multiple special projects including client meetings and dinners, off-site executive meetings, event planning for trade shows/exhibitions, and meetings with outside business partners and clients. Create, edit, and polish documents including meeting agendas and meeting notes, demonstrating proficiency in Microsoft Office. Coordinate with other assistants, serving as a team collaborator and back-up when needed. Qualifications / Requirements Bachelor's Degree preferred. 5 years of experience in office management, reception, or administration (c-suite support a plus). Strong verbal and written communication skills. Superior organizational skills, detail-oriented, able to manage multiple priorities and meet deadlines. Ability to work independently in a dynamic, high-energy, team-oriented atmosphere. Demonstrates initiative, flexibility, teamwork, maturity under pressure, and proactive problem-solving. Proficient with Microsoft Office Suite. Wine knowledge a plus. 15% travel required. High sense of urgency with excellent follow-up and coordination skills. Must have a reliable personal vehicle and valid driver's license (mileage reimbursement provided). Experience in the beverage industry, particularly with 3-tier systems, is a plus. Benefits Overview Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off, and 11 paid company holidays. Palm Bay International is an equal opportunity employer.

Requirements Operational Oversight: Supervise daily operations across all dental locations, including mobile unit. Oversee front desk staff and ensure efficient patient registration, scheduling, and check-out processes. Lead daily morning huddles with dental staff to review schedules, goals, and patient needs. Scrub dentist schedules to ensure optimal productivity and patient flow. Travel regularly between sites to ensure consistency and support. Patient Financial Services Create and manage payment plans in consultation with dental staff and patients. Process payments at the time of service and ensure accurate documentation. Prepare and submit insurance claims; follow up on denials and implement corrective actions. Understand and apply the sliding fee schedule; inform patients of co-payments and coverage gaps. Liaise with insurance providers to verify patient benefits and resolve claim issues. Update patient demographic and insurance information as needed. Compliance & Confidentiality Ensure patient information is handled in accordance with HIPAA and organizational policies. Monitor adherence to sterilization protocols and ensure logs are completed by clinical staff. Maintain compliance with HRSA, OSHA, and infection control standards. Team Leadership & Collaboration Manage multi-disciplinary teams including dental assistants, front desk staff, and support personnel. Collaborate with dental assistants to ensure task completion and adherence to protocols. Support the Chief Dental Officer in implementing departmental goals and initiatives. Handle patient complaints and escalate issues appropriately. Administrative Duties Oversee ordering and inventory of dental supplies. Maintain efficient billing, scheduling, and documentation systems. Ensure treatment plans are clearly explained to patients post-evaluation, including cost breakdowns. Coordinate patient schedules and ensure treatment plans are followed. Qualifications: Associate or Bachelor's degree in Healthcare Administration, Business, or related field (preferred). Minimum 3 years of experience in dental office management, preferably in an FQHC or community health setting. Strong understanding of dental billing, insurance claims, and sliding fee schedules. Excellent leadership, communication, and organizational skills. Proficiency in dental practice management software and EHR systems. Ability to travel between multiple sites. Preferred Skills: Bilingual (English/Spanish or English/Creole) highly desirable. Familiarity with HRSA guidelines and FQHC operations. Experience leading mobile dental outreach programs. Physical Requirements: Physically demanding, high-stress environment. Ability to endure short, intermittent, and/or long periods of sitting and/or standing in performance of job duties. Full range of body motion required. Position requires reaching, bending, and handling objects with hands and/or fingers, talking and/or hearing, and sight. Exposure to blood and body fluids, communicable diseases and utilizing standard precautions to prevent transmission of diseases acquired by contact with blood, body fluids, non-intact skin and mucous membranes. Ability to lift and carry objects weighing 25 pounds or less. Accomplish job duties using various types of equipment/supplies, e.g. pens, pencils, calculators, computer keyboard, telephone, etc. Ability to travel to other FoundCare locations and perform job duties. Ability to travel to other locations to attend meetings, workshops, and seminars, plus travel to other FoundCare departments and FoundCare conference rooms. Professional Requirements: Adhere to dress code; appearance is neat and clean. Report to work on time and as scheduled. Represent FoundCare in a positive and professional manner at all times. Comply with all organizational policies and standards of care. Participate in performance improvement and continuous quality improvement activities. Mandatory attendance at all staff training and in-services. Complete all required competencies and maintain skill level. Benefits: Competitive salary Health, dental, and vision insurance Paid time off Retirement plan options Loan repayment eligibility through NHSC or other programs

Job DescriptionSalary: Vessel Project & Maintenance Oversight. Coordination of all scheduled maintenance activities across and for all the fleet. Organize Pre-Dry Dock activities, jobs, material, and equipment requisition, for wet and dry dock operations and other included in the procedure (See affixed) like get estimation cost, etc. Special improvement projects on propulsion systems, main engines, auxiliary engines, ballast pumps, hydraulic pumps, other equipment in the engine room, bow thruster, hatch covers, etc. Oversight of navigation, safety, and technical equipment upgrades to ensure compliance and competitiveness. Certification & Regulatory Compliance. Monitoring of vessel certificates, surveys, and inspection schedules to ensure uninterrupted operations and ensure all vessels certificates and statutory documents remain valid and up to date. Assistance in preparing for class, port state, and flag state requirements, reducing risk of non-compliance penalties or detentions. Coordinate implementation of safety management systems (SMS), Ship security Plan (SSP), Maritime Labor Convention (MLC) in line with IMO conventions and national regulations. Crew Management Support. Support the crew hiring, documentation, and licensing processes, including STCW training and medical certification. Coordination of crew dis-enrollment and rotation planning, ensuring smooth transitions during vacations and reducing operational disruptions. Ensure compliance with licenses, STCW courses, flag endorsement, and medical requirements. Operational Efficiency & Risk Reduction. Application of project management methodologies and provide structured to improve planning, cost control, and timely delivery of vessel projects ensuring that vessel projects are delivered on time and within budget. Enhanced coordination between technical, operations, and crewing departments, leading to increased fleet availability and reduced downtime. Reduce risks of delays, compliance breaches, and cost overruns by applying project management tools and methodologies. Hiring an Assistant / Project Manager will allow our company to strengthen its ship management capacity, reduce operational risks, and ensure consistent regulatory compliance. This role will directly contribute to maintaining vessel availability, improving safety , security, and efficiency, and supporting the companys long-term growth and reliability in the maritime industry. Bi-langue English and Spanish

JOB TITLE: Office Manager & Executive Assistant EMPLOYER: A-CAP Services LLC REPORTS TO: Chief Legal Officer LOCATION: Full-Time Onsite in Miami, FL (Brickell) ABOUT THE COMPANY A-CAP is a rapidly growing organization that owns and operates multiple insurance companies and ancillary insurance businesses and has over $10 billion of total invested assets. This opening is with the holding company, which primarily performs asset management, actuarial, accounting, and other oversight functions on behalf of A-CAP's insurers and third-party clients. This group also provides strategic and operational support to A-CAP's portfolio companies/subsidiaries, proactively formulates new investment strategies, oversees external financing and acquisition activities, and provides modeling support for insurer liabilities and capital. On the insurance product side, A-CAP's primary lines of business are traditional fixed and equity-indexed annuities, with additional business in whole life insurance, Medicare supplement, and hospital indemnity products. A-CAP insurers originate over $2 billion of new premium annually. ABOUT THE ROLE We're looking for a dynamic, highly organized Office Manager & Executive Assistant to support our CEO, Chief Legal Officer, and Executive Team while managing the daily operations of our newly opened Miami office. This is a key position for someone who thrives in a fast-paced, high performing environment and is passionate about delivering exceptional support. In this role you'll wear many hats involving high-level executive assistance, hands-on office management, proactive problem solving, and requiring flexibility and discretion. At A-CAP, you'll be part of a tight-knit, mission-driven team where your contributions have real impact. You'll support leaders who value precision, trust, and initiative, while helping shape a workplace that reflects excellence and energy. If you're excited by making things run smoothly and being the go-to person for getting things done, we want to hear from you! WHAT YOU WILL DO: Executive Assistant Responsibilities: Serve as gatekeeper to CEO and CLO, managing complex calendars, prioritizing requests, and ensuring seamless daily operations. Coordinate meetings and logistics for Executives and Board of Directors, including preparation of agenda, meeting decks, and on-site support. Handle a range of administrative tasks including: Drafting confidential correspondence, documents, presentations and reports. Managing contact lists. Coordinating travel and submitting expense reporting. Gathering and organizing materials for meetings. Attend meetings and events as needed; take meeting minutes when requested, capturing actionable and follow-up items. Support cross-department initiatives, including event coordination and special projects. Office Manager Responsibilities: Receive and welcome visitors and guests while maintaining compliance with security protocols. Oversee daily office operations to ensure a welcoming and professional environment. Maintain office space and facilities, coordinate repairs, manage vendors, and oversee office equipment and supplies. Partner with HR on office layout planning, seating arrangements and internal moves. Negotiate purchase of office supplies, equipment, and services in line with budgetary guidelines. Partner with HR on onboarding/offboarding coordination and employee experience. Partner with HR to organize events, office celebrations, and employee engagement activities to support team engagement and culture. Manage incoming mail and packages, interoffice communication and general phone inquiries. Technology Support Responsibilities: Executive support: Providing the Executive team assistance with direct troubleshooting, and coordination with remote IT support. Onboarding/Offboarding: Support HR and remote IT team with desktop setup, workstation configuration, and software installation for onboarding employees. Office technology: Support A/V functions including video-conferencing equipment, video-walls, streaming services Employee support: Act as a liaison between on-site employees and IT for troubleshooting technical issues, while ensuring compliance with A-CAP's cybersecurity protocols during equipment handling. Resourcefulness with evolving technology. WHAT YOU WILL NEED: Experience: 5+ years in a combination of executive support and office management, with proven experience supporting C-level executives. Education: Bachelor's degree preferred or equivalent relevant experience. Professionalism: High level of discretion, diplomacy, and confidentiality in all matters. Organization: Exceptional time management, ability to multitask, and attention to detail. Communication: Excellent verbal and written skills; ability to present information clearly and concisely. Technology Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional systems (conferencing tools, etc.) and provide on-site assistance to remote IT support teams. Problem Solver: Proactive, analytical, resourceful and solution-focused mindset. Good Judgement: Ability to work independently, make sound judgments, and manage competing priorities. Team Player: Strong interpersonal skills, and customer service mindset. Adaptability: Thrives in a fast-paced, dynamic, and sometimes stressful environment. BENEFITS: A-CAP works hard to create a positive and supportive environment. That's why we offer great benefits to safeguard the health and well-being of our employees. Our comprehensive benefits package includes: Competitive compensation programs Employer-sponsored medical, dental, and vision insurance Paid Life & AD&D Insurance (for employees and families) Paid Disability Insurance (STD + LTD) Paid Parental Leave Paid Vacation and Sick Leave Paid Holidays Voluntary Supplemental Insurance Safe Harbor 401(k) plan with employer match And other benefits and perks! POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m., 40 hours weekly, or as otherwise arranged with the manager of the department. US work authorization is required. Who We Are: ******************** EEO Statement A-CAP is an Equal Opportunity Employer and does not discriminate in recruiting, hiring, promotion or any other personnel action based on the basis of race, ethnicity, national origin, color, sex, gender, gender identity or expression, sexual orientation, religion, age, disability, veteran status, or any other basis covered by appropriate law. We comply with the laws and regulations set forth in the Know Your Rights poster. All employment is decided on the basis of qualifications, merit, and business need. To request an accommodation, contact *********** and we will make every effort to respond to your request within 48 business hours to work towards a positive solution. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Powered by JazzHR qi7Uxmrmh6

Job Description We are looking for a Law Office Manager/Director of Operations who is a savant of workflow and project management, who deeply understands employee accountability and engagement, who is metrics-driven and KPI-obsessed, and who will be invested in making important contributions to the success of the Firm. We are an Estate Planning Law firm in Miami that started 10 years ago and has grown rapidly since 2019. Our goal is to double gross revenue in the next 18 months, and we are going to need a dedicated Operations Director to get us there. We've done a few things right and we are proud of the firm we've built... but there is a lot of room for improvement. The right person for this position is someone who also shares that same philosophy. All submissions will be kept totally confidential. If you're interested in applying to this position, please FOLLOW THE INSTRUCTIONS AT THE END OF THIS POSTING. Reports To: The Managing Partner, but with a great deal of delegated management and decision-making authority to truly run/manage the “business end” of the law firm. About the Position: We are seeking a Professional with the experience and maturity to keep the Firm's needs at the forefront and work closely with the Owner on strategy, policy, problem-solving, and decision-making. The right person for this position will be able to help me, help you, and get the job done. Compensation: $90,000 - $110,000 yearly Responsibilities: This position will be responsible for helping in the planning, organizing, directing, and controlling the day-to-day operations of the Firm, and for directing the implementation of Firm policies. It is responsible for a wide range of responsibilities in all phases of law firm administration, including personnel, finances, and business systems. In short, everything but the practice of law. The People: You will play a major role in shaping this firm's culture and business strategy, so we need someone with significant hands-on experience. This position has broad discretion and authority to manage the people throughout, i.e., you will need to hire, oversee training, assess, retrain, potentially fire, and not be afraid to start all over again until we find the A-Players that we will need to grow. Accountability should be your middle name. Do not apply if you want to be friends with your team more than you want to manage and hold them accountable If you can help us create a culture that is professional, service-oriented, systems-focused, and KPI-driven-where everything that matters is clearly written down, clearly communicated, and clearly measured - then you may be the one for us You will create employee scorecards with individual and department KPIs to measure against. You will obsessively monitor every team member's contribution to the firm and will know you have done a good job when everyone in the production is hitting their numbers. The Financials: We have a Bookkeeper and we have a Fractional CFO, but you must still have some financial background and be familiar with the review and analysis of key financial reports used for the data-driven management of a law firm. You will oversee financial operations and develop key finance and accounting tools for us to review, including cash flow forecasting reports, financial forecasts, budgets, performance reports, etc., which will help us make informed strategic business decisions. You will ensure the accuracy and reporting of monthly financial reports prepared each month by the bookkeeper. You will be maximizing the profitability and productivity of the team by determining if the Firm is understaffed or overstaffed, whether employees are overpaid or underpaid; and building the tools and training to help those employees “lean in” to their biggest strengths so they can be happy and productive, and the Firm can get the highest ROI. The Systems: Acquiring and analyzing data should be one of your favorite pastimes! We are building a firm where systems run the business, and people run the systems. This position is responsible for improving both our people and our systems. The primary tools of this position are policies, procedures, checklists, templates, examples, scripts, and software (referred to as “PSPs” for short), which come together to compose systems that make the Firm more productive and profitable. You are going to be responsible for creating, managing, and overseeing those systems to ensure they are being executed according to our established standards. A key part of your job is to create and implement best practices that transform an ineffective system into a profitable and productive one. HR /Management Responsibilities: Recruit, onboard, and train new personnel. Retrain current personnel as applicable. Conduct performance reviews. Accountability and management of staff. Develop and manage a proactive and organized sales process and pipeline, and track achievement against strategic objectives and the business plan. Create an internal audit system to trigger red flags when systems are not working optimally, investigate the reason for the failures, and propose solutions (whether related to personnel, technology, workflow, etc.). Refine and maintain the Firm's technology infrastructure to minimize waste and maximize internal efficiencies within the Firm. Systems Development Responsibilities: Refine “SKUs” and PSPs, and train staff on the same. Create, Audit, and enforce PSPs. Optimize firm technology and firm efficiency. Qualifications: Must be tough as nails. Should have prior Law Firm experience. Be fast-paced and scrappy. Have a high energy level and are even a little impatient. Be metrics-driven and KPI-obsessed. Sharp and driven with an unshakeable work ethic. Seek out and uncover performance issues and implement solutions. You must have experience managing a team of more than 15 people. Not only adapt to change but also seek and drive change toward growth. You must embrace candor in communications and interactions. Having keen conflict resolution (not conflict avoidance) skills. TO APPLY: In addition to your resume, submit a cover letter (it will prompt you to do so) and include the following information: Why are you interested in this position? How does this position align with your career goals? What will you bring to the table? I am the ONE (start your cover letter with this line). Compensation: $90,000 - $110,000 (depending on skill and experience) yearly with a full benefits package About Company Our name says it all. We are a boutique firm of dedicated attorneys that HELP CLIENTS PROTECT THEIR RICH LIVES AND LEAVE A RICH LEGACY. We practice only the areas of family wealth succession: Estate Planning, Asset Protection, and Estate Administration. We know what we are doing, we love what we are doing, and we believe in what we are doing. Our Vision: We are not just legal advisors; we are architects of generational prosperity. By empowering families with comprehensive planning & asset protection strategies, we aim to break down barriers to successful wealth preservation and transfer. We believe that protecting clients' hard-earned assets will pave the way for their families' legacies of significance and impact. We aspire to transform how people think about legacy, creating a ripple effect that positively impacts future generations.

Job Description At Smile Design Dentistry, we possess a passion for service and solution-driven purpose. Everyone is motivated to learn and demonstrate the utmost compassion where every voice is heard. We celebrate our wins and commitment to helping others. Smile Design Dentistry offers very competitive base compensation, bonus plans, and benefits, including Retirement Savings Plan with 401(k) match, several medical insurance options, and much, much more. As a successful Dental Office Manager, you will be responsible for the following: Operational and Financial Excellence of your location. Implement and continuously improve best practices through monitoring, evaluating and effective communication to practice staff. Support all non-clinical operations of the dental office, including building and mentoring the team, providing leadership to non-clinician team members and driving revenue growth in your office. Work hand in hand with patients and the clinicians to facilitate a seamless transition from discussion of treatment to payment plan commitment (financial agreement). Maintain strict compliance with State, Federal, and other regulations, (e.g, OSHA, WC, Dental Board, HIPAA, ADA, DOL, Employee Handbook). You will be required to possess the following: Proven ability to grow revenue and profit in a dental, healthcare, retail, pharmaceutical or other related industry location (preferred). Experienced and adept at consultative sales. Proven ability to ensure smooth, efficient and effective front office systems. Ability to draw rational conclusions; apply sound judgment in decision-making and make decisions under pressure. Dentrix or other Dental Practice Management Software experience (preferred). Three (3) of more years of practical experience (preferred). Exceptional written and verbal communication skills. Strong interpersonal skills and the desire for professional growth. Very professional appearance. Be organized and possess a superior knowledge of dentistry. Smile Design Dentistry is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military status.

Are you a professional Dental Office Manager looking for a fulfilling Full Time opportunity? Join Our Collaborative Dental Team as a Full Time Dental Office Manager at Wellington Smiles in Wellington, Florida! This is an amazing opportunity for a confident leader who thrives in a fast-paced environment with suppoting team and positive culture, loves solving problems, builds strong teams, thrives on structure and accountability, and keeps the office running smoothly with professionalism and heart. At Wellington Smiles you can take ownership, grow professionally, and be proud of what you help build every day. Full Time Dental Office Manager Schedule Monday through Friday 8:00am - 5:00pm, with lunch breaks To learn more about this established practice: ************************ Dental Office Manager Job Summary Within the Star Dental Partners affiliated network of dental practices, the Office Manager is responsible for monitoring and managing the operations of a single location. The Office Manager will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the support team and the primary dentist of the practice. The Office Manager works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results. Full Time Benefits Quarterly Office Manager Bonus Incentive Quaterly Growth Bonus Incentive Monthly Employee Performance Incentive Program 401K Paid Time Off Paid Company Holidays, Bereavement, and Jury Duty Paid Basic Life & AD&D insurance Medical, Dental, and Vision Short Term Disability Voluntary Life & AD&D Insurance Employee Referral Bonus Program Pet Insurance Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives Additional Practice Perks Patient-centric community approach Work/life balance Opportunity for career growth Professional development and support with continuing education Strong business and operational teams Employee Assistance Program for all employees and their household Responsibilities • Team leadership, coaching and training • Profit & Loss (P&L) management • Staff and patient scheduling • Time & Attendance (T&A) management • Payroll process management • Accounts Payable (AP) management • Manage insurance claims and other forms of payment • Patient satisfaction and experience • Collaborate on internal and external marketing efforts • Implement policies and procedures • Promote SDP company policies and best practices (published or otherwise communicated) • Management of dental licenses and other related certifications • Maintain current safety procedures and personal protective equipment required to minimize health risks • Other job duties as assigned Qualifications • At least 2 years of dental office management or equivalent experience required • Proficient in dental performance management software (Dentrix, Denticon Preferred) • Strong understanding of marketing strategies, platforms, tools and metrics • Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word) • Solid understanding of P&L management, revenue cycle, A/R (budgeting) • Comprehensive understanding ability to enforce current labor laws • Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.) Work Environment/Conditions • Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required • Ability to travel up to 10% • Prolonged sitting and standing as needed • Ability to lift up to 15 lbs. • Exposure to potentially hazardous objects and/or materials • Ability to wear appropriate work attire as needed or required Equal Employment Opportunity Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Details Ft Lauderdale, FL The Operations Office Administrator will play a vital role in supporting the efficiency and effectiveness of the mortgage operations team. This position requires a high level of attention to detail, strong organizational skills, and a solid background in using technology to streamline administrative tasks. The ideal candidate will be proactive, adaptable, and able to manage a wide range of responsibilities in a fast-paced environment. Key Responsibilities: Oversee and manage daily office operations, ensuring a well-organized and efficient work environment. Provide administrative support to the team, including scheduling meetings, managing calendars, and organizing office functions. Serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment. Assist in onboarding new employees and ensuring they have the necessary tools and resources. Manage office supplies, equipment, and facility needs, including ordering supplies and coordinating maintenance. Ensure compliance with company policies and procedures, and assist in maintaining documentation related to mortgage lending activities. Utilize office software and technology, including Calyx systems, to support the loan officers and management team with administrative tasks. Assist in preparing and organizing loan documentation, ensuring compliance with regulations and internal standards. Manage communication with vendors and external partners as needed. Collaborate with team members to troubleshoot any technological issues that arise and recommend improvements to operational workflows. Coordinate and schedule team meetings, training sessions, and company events. Monitor office expenses and budgets, providing reports to senior management. 3+ years of experience in an administrative or office management role, preferably within the mortgage or financial services industry. Strong organizational and multitasking skills with an exceptional attention to detail. Proficient in office technology, including Microsoft Office Suite, Calyx Point systems, and cloud-based tools. Tech-savvy and forward-thinking, with the ability to learn and adopt new tools and technologies quickly. Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and external partners. Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy. Strong problem-solving skills and the ability to take initiative in resolving office-related issues. Experience in managing office budgets and expenses is a plus. Prior experience in the mortgage or financial services industry is a strong advantage. Ability to handle confidential information with discretion and professionalism. Ability to work effectively in a fast-paced, deadline-driven environment. Problem-solving mindset and ability to take initiative. Experience with compliance and document management is a plus. What We Offer: Competitive salary based on experience. Comprehensive benefits package, including health, dental, and retirement plans. A positive, collaborative work environment with opportunities for growth and professional development. The chance to work with a dedicated team in a thriving and fast-paced mortgage company.

The Front Desk Administrative Assistant serves as the first point of contact, managing reception responsibilities while providing comprehensive administrative support across various departments. Essential Functions: 1. Present a positive first impression for clients and guests whether answering company calls or greeting guests. 2. Collect, sort, distribute and prepare mail, faxes, messages and courier deliveries 3. Maintain general office and break room appearance 4. Maintain office and break room supplies 5. File, maintain, scan and update records using firm technologies 6. Assist with firm-sponsored events, in-house luncheons and staff meetings 7. Complete other administrative duties as assigned Knowledge, Skills, and Abilities: 1. Strong analytical skills and an attention to detail. 2. Ability to perform work with little or no supervision. 3. Excellent grammar, punctuation, spelling, and writing skills. 4. Good interpersonal skills. 5. Ability to utilize resources available to complete assigned projects. 6. Knowledgeable in the use of Microsoft Office suite. 7. Familiarity with overall company operations and an ability to understand correlations between internal operating departments. Training and Experience: Minimum 2-3 years experience working at a professional services firm