Office manager/administrative assistant jobs in Davis, CA

Salary Range: $70-80k : Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people's lives by offering memorable experiences, giving back to our communities and honoring God in all that we do. We are focused on long-term value creation and sustainable growth. Our Guiding Principles: Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change, Humility, Respect, & Fulfillment Position Summary: Manages all Front Office operations to ensure outstanding guest service and financial profitability. Builds and manages teams effectively. What You Will Accomplish Duties & Responsibilities Primary Responsibilities/Essential Functions: Manages all Front Office operations (may include guest service and registration, room inventory and availability, PBX/communications, and bell operations.) Responsible for planning department goals and directing team members to achieve results. Provides guidance and direction to ensure overall departmental success. Participates in the hiring process by interviewing potential team members and selecting those that best meet staffing needs. Participates in management training. Follows all Human Resources policies. Ensures staff receives any required training or attends mandatory meetings. Monitors and develops team member performance to include, but not limited to, providing supervision, scheduling, conducting counseling and evaluations and delivering recognition and reward. Monitors and assesses service and satisfaction trends, evaluates and addresses issues and makes improvements accordingly. Initiates and implements up-selling techniques to promote services and facilities to maximize room occupancy and overall revenue. Ensures team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events. Ensures staff is kept informed about policies and procedures. 7. Resolves customer complaints and anticipates potential problems by reviewing and monitoring complaints, operational issues, business flow and team member performance to ensure high levels of customer satisfaction and quality. Notifies Management and/or Security of all unusual events, circumstances, missing items, or alleged theft. Follows all safety policies and procedures. Reports potential safety issues to manager whenever observed and takes immediate action to resolve in emergency situations. OSHA laws require the use of Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety. Team members will be trained in the proper use and care of assigned PPE if applicable. The hotel provides the required PPE. Team member has responsibility to report defective, damaged or lost PPE or equipment that does not fit properly to their Manager. Maintains strict Front Office Mgr Template Final 9-30-15.docx Page 2 of 3 compliance with hotel's Hazardous Material (HAZMAT) program and familiarizes self with current MSDS. Reporting to work as scheduled (on time and on regular basis) is an essential function of the job Other Responsibilities/Supportive Functions: Makes merit decisions within budget or established guidelines. Determines promotions or reclassifications within company policy. Approves leave and time away from work within company policy. Enters schedules and monitors timecards for accuracy. Responds to emergency calls and ensures operational support areas are covered to provide excellent customer service. Monitors and maintains the Front Office systems and equipment to ensure their optimum performance. Runs and analyzes various reports to monitor customer satisfaction, occupancy, revenue, competitive situations, etc. Notifies management of unsafe conditions, needed maintenance of any equipment and any accidents. Attends all required meetings. Note: This job description is not intended to be all-inclusive. Team Members may perform other related duties as required to meet the ongoing needs of the organization. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed. What You Will Bring Qualifications (relevant experience, education and training): High school diploma or general education degree (GED), or equivalent combination of education and experience. Bachelor's degree in Hospitality Management desired. Five or more years related Front Office experience and one year as Supervisor/Assistant Manager in similar setting. Requires ability to lead others in the department by mentoring and providing training that results in staff that meets/exceeds guest expectations and provides a high level of guest satisfaction. Requires general knowledge of accounting and bookkeeping transactions commonly used at comparable hotel or resort. Must have excellent customer service/communication skills to work with guests of various social, cultural, economic and educational backgrounds for the purpose of resolving problems/complaints and providing a high level of guest satisfaction. Able to use mathematics to solve problems. Requires ability to use computers programmed with accounting software to record, store and analyze information. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Requires attention to detail. Must be able to solve problems and remain calm and alert if dealing with difficult guest, during busy activity periods or in an emergency situation. Front Office Mgr Template Final 9-30-15.docx Page 3 of 3 Must be able to speak, read, write and understand English to understand instructions, safety rules, and communicate with guests. Able to work independently with minimal guidance and as part of a team. 11. Completes all required training as scheduled. Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel. Work schedules will include working on holidays, weekends and alternate shifts. Must maintain a clean appearance and professional demeanor. Special Skills & Abilities/Mental and Physical Demands: While performing the duties of the job the team member regularly stands for sustained periods of time or walks from one work area to another. While performing the duties of the job the team member frequently uses fingers to enter data into computer or operate telephone/office equipment. The team member occasionally grasps objects. The team member frequently reaches by extending hand(s) and arm(s) in any direction. Repetitive motions are made while entering data into computers. The team member occasionally stoops, kneels and crouches. The team member regularly talks and hears to answer phones and communicate with guests or staff. Lifting is occasionally required to move luggage and equipment. Exerts up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The team member is required to have close visual acuity to view telephone console, computer terminal, documents and guests. The team member is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned and to make general observations of facilities. The team member is subject to inside environmental conditions. The noise level is moderate. The team member is subject to hazards which includes proximity to electrical current found in office related equipment. The team member is occasionally subject to atmospheric conditions such as perfumes, odors, or dusts. (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Essential Duties & Responsibilities Accounts Payable Support (Light AP) • Enter and code invoices into the accounting system • Scan, organize, and upload invoice documentation • Verify approvals and match invoices to purchase orders (when applicable) • Assist with vendor file maintenance and updates • Support weekly check run preparation Accounting Support • Maintain and organize digital and physical accounting files • Assist with basic reconciliations and data entry • Update logs, spreadsheets, and financial trackers • Prepare packets, reports, and documents for management • Assist with month-end prep (gathering documents, organizing files, etc.) • Process incoming mail and route accounting-related items appropriately Administrative Support (Accounting-Focused) • Answer phones and route calls related to vendor inquiries or accounting needs • Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable • Assist with document formatting and PDF preparation • Maintain supply inventory related to accounting workflows • Support special accounting projects as assigned Compliance & Recordkeeping • Ensure all documentation is filed according to company policy • Maintain confidentiality of financial and vendor information • Assist with audit prep and internal document reviews Qualifications Required • 1+ year administrative experience (preferably in an accounting environment) • Basic understanding of Accounts Payable processes • Strong attention to detail and accuracy • Proficiency in Microsoft Excel, Word, and PDF tools • Strong organizational and multitasking abilities • Ability to follow instructions and meet deadlines • Professional communication and customer service skills Preferred • Experience with Sage 100 Contractor or similar accounting software • Prior AP or AR support experience • Strong Excel skills (filters, sorting, basic formulas)

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Principal Duties and Responsibilities include but are not limited to: Maintains and oversees specific processes for the collection and maintenance of customer data, which includes billing accuracy, aging and preparation of the information for the monthly financial statements. Responsibility includes managing and supervising all front desk/clerical personnel including scheduling, assignment, direction, performance review (including input on pay adjustments), hiring and discipline consistent with company policy. Assists the General Manager with managing the operation by utilizing independent judgment and discretion to review and advise on billing issues, expenditures and budgetary matters for the business. Manages and directs all accounts receivable, to include pursuit and follow-up of unpaid balances. Ensures correct coding of the accounts payable and accrues expenses as needed. Directs collection of on-site employee data related to, among other things, demographics, payroll, employee benefits and employee leave administration. Ensures employee files are maintained in accordance with company policies and procedures as well as federal, state, and local regulations. Primary responsibility for assistance with month-end close process. This would include, among other things, accrual preparation and analysis of general ledger/monthly operating statements. Works with General Manage to fully understand operating results and trends. Diligently works toward the completion of special projects, request, and assignments as appropriate. Serves as the “manager-on-duty” on an as-needed basis which requires regular and predictable attendance in the office Assists in sales process as necessary. May perform other duties as needed and/or assigned Must abide by all company policies as contained in the company employee handbook. Minimum Requirements: Experience managing a high-volume call center is desirable however not required. Associate or Bachelor's degree in Accounting, Business, Finance or a related field and two (2) years of experience with business office functions; or an equivalent combination of education and experience. Three (3) to five (5) years in business office management, finance or accounting preferred. Working knowledge of general accounting, billing and collections and expense management practices. Able to clearly present information through the spoken word. Can accurately communicate, providing the necessary level of detail even under stressful or demanding conditions. Ensures a positive attitude and team orientation is exhibited in verbal and non-verbal communication. Past history of solid performance management skills, including the ability to communicate performance expectations, document performance conversations, coach and document performance issues and complete performance management expectations as guided by the Company. Able to perform budget analysis and variance reporting. Proficient in using Microsoft Office and ability to operate standard office equipment. Able to travel locally between locations (if applicable). Physical Requirements: Must be able to sit at a computer and type for extended periods of time. Compensation & Benefits: Employees of Culligan receive a competitive benefits package and exclusive privileges, including: Medical Dental Vision 401(K) Product Discounts Paid Time Off Culligan has over 80 years of experience in the design and distribution of water treatment systems for residential, commercial and industrial applications. We received the Good Housekeeping Seal and Consumer Digest “Best Buy” rating, plus the famous iconic “Hey Culligan Man” tagline. Culligan leads the industry in service, support and product innovation since introducing the first water softener in 1936 with over 800 dealers worldwide and offices in over 90 countries. The company is strong, profitable, and well-positioned in the market with focus on strategic growth initiatives. The business is expanding in previously under-serviced segments, growing revenue both domestically and abroad, and generating higher-levels of profitability. Culligan by WaterCo is an Equal Opportunity Employer.

Job Description Have you seen Laurel on TV? Do you want to be part of an established brand doing exciting stuff? Have you always wanted to work for a boss who respects and cares about you? Come join our team! For over 25 years, we have been buying and renovating houses. Our focus is on helping homeowners take back control over their situation and start living life on their terms. Come join our fun, dynamic team and help us make a difference in the community. About the Role: We are seeking a Transaction and Dispositions Coordinator who can effectively grow, maintain, and assist our valued home buyer network. You'll manage the full cycle escrow process, schedule inspection appointments, and ensure offers are approved. Applicants should enjoy helping people and continually learning how to streamline our process. Compensation: $50,000 - $100,000 yearly Responsibilities: Manage our buyer network while continuing to grow and build additional relationships Create and distribute property flyers using software platforms Manage all escrow coordination throughout the entire process Responding to customer inquiries, providing information, and resolving issues Track and enter crucial dates for transactions on a paperless platform Look over all paperwork to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficiently Data entry tasks and oversee the management of spreadsheets and databases with meticulous attention to detail Provide indispensable administrative support, including managing phone calls, handling email correspondence, and maintaining an organized office environment Undertake occasional errands and fulfill essential EA responsibilities for Laurel Participating in any company-led training opportunities or meetings May require minimal light lifting Additional duties may be included and not listed here Qualifications: Ability to manage multiple projects with multiple points of contact simultaneously Strong communication and problem-solving abilities Driven by the desire to provide consistent and excellent customer experience Showcase exceptional organizational skills and unwavering attention to detail Thrives in a fast-paced working environment Proficiency in computer skills, including the Microsoft Office Suite Team-player mindset but also able to work independently Real Estate experience is not required; we will teach you High school diploma or GED is required, some college a plus Potential to make $100,000 annually. Base wage is $24 - $26 hourly. Base salary plus significant company and individual bonuses. Our goal is for you to double your base salary with our generous bonus structure. About Company Benefits: Advancement: Fuel your career aspirations with opportunities to learn and advance. Comprehensive Bonus Structure: Competitive bonus structure, including quarterly, annual, and personal performance bonuses. 401(k) Matching Healthcare Benefits: Medical, vision, and dental plans Paid Time Off: Paid holidays, sick and vacation days. Family Flexibility: We understand and support all our team members when special circumstances arise. Monthly Company Lunches We have been involved with over 500 rehabs - one of our homes was on HGTV's House Hunters! We have been featured on several other local media sources and highlighted on several home tours. Our dedicated team is passionate about helping others. Our core values are Family, Integrity, Growth, and Results. Come join our fun team!

Full-time Description Esthetic Dentistry & Implants is looking for an experienced Dental Office Manager to support their practices in El Dorado Hills and Rio Linda. The primary role of the Office Manager is to partner with the owner doctor to run a financially viable dental office. This position will be the first point of contact for our patients and will set the tone for their experience. They provide office leadership, help maintain productive schedules, verify patient insurance information, and collect all co-pays at checkout. Pay range for this position is $70k-$85k depending on experience. Key responsibilities · Model the ethics, values and culture of the office and Mosaic Dental Collective · Participate in the training of new team members · Implement company policies and procedures · Managing insurance claims; daily posting of insurance payments and accounts receivable quickly and accurately · Manage office finances, expenses, and dental support team · Ensure compliance with company policies as well as State, Federal, and other regulatory bodies Requirements Benefits · Competitive salary based on experience and qualifications · Comprehensive benefits package including medical, dental, and vision coverage · Paid time off, holiday pay and California sick pay · Retirement savings plan (401k) with employer match for eligible employees Qualifications: High school diploma or general education degree (GED) or equivalent Minimum 4+ years preferred Excellent organizational and interpersonal communication skills Patient advocate; empathetic, adaptable, and ethical Ability to multitask effectively Proficient in Microsoft Office, Open Dental software, Eaglesoft or Dentrix

Evergreen Innovation Group, part of the DPR Family of Companies, is seeking a detail-oriented and proactive Office Manager with at least 2 years of experience in commercial construction. This role is pivotal in ensuring smooth day-to-day operations across multiple projects and supporting both field and office teams. Responsibilities will include but may not be limited to the following: Supervisory Responsibilities None. Duties and Responsibilities Project setup and document control. Review owner contracts to understand deadlines and requirements. Manage and oversee the lifecycle of subcontracts. Handle job specific accounting functions, accounts payable and receivable, and project close out. Act as the point of contact for facilitating essential communication and job specific forms. Follow up on projects/tasks to ensure action items are completed. Create and analyze financial reports. Assist in cost management. Assist in project compliance and auditing payroll. Perform general administrative duties, including organization, jobsite support, coding invoices for the office, event planning and fleet coordination. Communicating with and support craft employees, including, but not limited to, hiring within internal system, entering benefits, per diem, weekly payroll/entering time, and apprenticeship program. Assist in coordinating internal and external trainings. Participate in the planning and execution of company events. Manage purchasing card program within region. Construction labor compliance: Certified payroll reporting (Davis-Bacon, state prevailing wage laws, union reporting). Fringe benefit tracking and remittance. Job classification and rate compliance. Required Skills and Abilities Strong communication and interpersonal skills. Ability to identify and resolve complex issues. Team player with the ability to remain flexible with day-to-day tasks. Ability to think critically and prioritize work tasks. Proficient in Microsoft Office. Knowledge of Bluebeam and CMiC a plus. A strong work ethic and a “can-do” attitude. Education and Experience A minimum of 2 years within the construction industry. Knowledge of the construction project lifecycle. Electrical commercial construction experience preferred. Anticipated starting pay range: $68,000.00- $108,000.00 Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Ready to turn up the Fun in Children's Dental FunZone? We're looking for an experienced Dental Office Manager to join our company. This role offers excellent career growth, competitive compensation, bonuses, and benefits. You'll oversee daily operations, foster a positive office culture, ensure great patient experiences, and drive revenue growth. As a Dental Office Manager, you'll lead your team and collaborate with our Doctors and Regional Manager to ensure success. A minimum of 3 years in GP or Pediatrics is required as a Manager or 4 years as a Treatment Coordinator. Must have a thorough knowledge of dental billing, insurance PPO/HMO plans, along with Denti-cal. Benefits offered: Medical, Dental, and Vision Insurance Flexible Spending Account 401K Retirement Plan Employee Discounts and Perks Vacation and Sick pay Endless opportunities to grow within the Company Monthly Bonuses Employee Referral Incentive Program Job Duties: Oversee daily operations of the dental office, including scheduling, billing, and patient care Develop and implement office policies and procedures to ensure efficiency Present financial treatment plans and secure case acceptance Meet monthly production/collection goals. Increase revenue each year & profit; control costs to meet monthly budgets Boost morale, motivation, and team-building activities for staff. Oversee daily office activities and provide direction and guidance for the team as needed. Collaborate with dentists and other healthcare professionals to provide the best possible care for our patients Respond to patient concerns and issues to influence patient satisfaction. Oversee staff scheduling and coverage. Desired Profile/Background: MUST LOVE WORKING WITH CHILDREN. Minimum 2 years of dental office management experience or 3-4 years of Treatment Coordinating experience Knowledge of OSHA and HIPAA Compliance Standards Advanced knowledge and use of dental terminology Excellent customer service skills and strong attention to detail Excellent interpersonal, oral, and written communication skills Familiar with financing such as Care Credit/Lending Club Familiar with electronic billing and billing knowledge Knowledge of Dentrix Ascend is a plus Ability to work in a fast-paced environment Clean, neat, professional appearance Must be available to work some Saturdays Job Type: Full-time Mon-Friday 8:00 am-5:00 pm Saturdays 8:00 am -2:00 pm Salary + Benefits + Bonuses Pay: $65,000.00 - $85,000.00 per year Job Type: Full-time Work Location: In person

Job Description Seeking a talented Dental Office Manager to be a part of our dental team! Compensation: Competitive (Based on Experience) Schedule: 7: 00 AM to 3:30 PM Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: General Practice Bilingual Open Dental Spanish Benefits: 401k PTO Bonuses

Job DescriptionBenefits: 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Job Summary: Were a busy, growing dealership looking for a sharp, reliable Office Manager to keep operations running smoothly. If youre highly organized, self-motivated, and looking for a long-term role in a fun, laid-back environment, we want to hear from you! This is a full-time position with a flexible 5-day schedule (Monday through Saturday), typically 9:30 AM 6:00 PM. Join a team that treats each other like family, values work-life balance, and knows how to have fun while getting things done. What We Offer: Competitive pay: $25$45 per hour, DOE Health insurance 401(k) with employer match Paid time off & holidays Flexible schedule A positive, family-style work environment no micromanaging, no corporate BS Opportunity for long-term growth in a stable, successful business Responsibilities: Manage day-to-day office operations Handle DMV paperwork, title transfers, and inventory records Support sales team with scheduling, transaction processing, and filing Maintain office supplies, vendor relationships, and communication systems Provide outstanding internal and customer service Keep everything organized, accurate, and on schedule Requirements: Prior office management experience (dealership experience is a plus) Strong organizational and multitasking skills Proficient with office software (Google Workspace, Excel, etc.) Excellent communication and problem-solving abilities Dependable, proactive, and detail-oriented Able to thrive in a fast-paced, team-oriented environment

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We love all pets like our own * We're the future of the pet industry * We're here to improve lives * We drive outstanding results together * We're welcome as we are Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco. * $10,000 Sign-On Available for Qualified Candidate* Position Purpose: The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team! Essential Job Functions The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation: * Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience. * Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment. * Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns. * Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner. * Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy. * Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed. * Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team. * Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required. * Interface and collaborate with Petco store team to drive a seamless complete care customer experience. * Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable. * Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule * Uphold and enforce all policies of Petco and Vetco Total Care. Other Duties and Responsibilities: * Patient care always comes first. * Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible. * Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco. * Collaborate with the Retail Team to drive a positive cultural and cohesive team environment * Provide backup front desk support as needed including answering telephones. * Perform additional duties and special projects as assigned. Nature of Supervision: The incumbent reports to the Area Operations Manager. Planning and Problem Solving: The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests. Impact: This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction. Supervisory Responsibility: This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination. Minimum Requirements: * 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience. * Must have excellent written and verbal communication skills. * Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners * Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations. * Must have telephone etiquette and basic computer skills. * Must be a team player willing to continue learning, offer creative ideas and accept continual change. * Basic computer skills i.e. Microsoft Office suite Desired Requirements * 3- 5 years previous experience working in veterinary practice * Previous P&L management * Bachelor's degree or equivalent experience * 3+ years in a management role, including customer service * Reporting and data analysis experience * Veterinary Assistant/Technician experience in positions of increased responsibility * Licensed Veterinary Technician or Certified Veterinary Assistant (not required) * Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment. * Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback. * Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions. Work Environment: The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets. Contacts: This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests. $25.00 - 45.67 Hour The pay ranges outlined above are presented in accordance with state-specific regulations. These ranges may differ in other areas and could be subject to variation based on regulatory minimum wage requirements. Actual pay rates will depend on factors such as position, location, level of experience, and applicable state or local minimum wage laws. If the regulatory minimum wage exceeds the minimum indicated in the pay range below, the regulatory minimum wage will be the minimum rate applied. For a more detailed overview of Petco Total Rewards, including health and financial benefits, 401K, incentives, and PTO -see ******************************************** Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification. To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. 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Job Description GENERAL PURPOSE Under the administrative supervision of the Regional Director, this position is responsible for overseeing daily administrative operations of the program he/she is assigned to, providing administrative support to the Regional Director and Program Director, providing mentoring and training to other Office Managers throughout the organization as requested, and ensuring excellent customer service for internal and external stakeholders. DISTINGUISHING CHARACTERISTICS This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program. ESSENTIAL DUTIES AND RESPONSIBILITIES - (ILLUSTRATIVE ONLY) The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class Provides supervision for all administrative activities at the assigned program including but not limited to: oversight of all reception activities; management of all conference room and meeting space calendars; inventory control and office supply ordering; training staff in use of office systems, equipment, computer applications; troubleshooting computer and network issues in the program and setting up ticket with IT department for repair if unable to resolve the issue. Serves as key liaison between Regional Director and Program Director and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service. Oversees preparation, review and dissemination of a variety reports for submission both within the program and to the county and other entities. Prepares and reviews documents for and on behalf of the Regional Director and Program Director as assigned. Drafts and manages correspondence and files for Program Leadership. Keeps minutes for meetings as requested; transcribes minutes from recorded meetings and provides timely dissemination to stakeholders. Conducts research for leadership and may make recommendations for action. Serves as member of leadership team and leadership committees on special assignments. Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events. Maintains complex filing systems and databases and directly or through delegation, develops logical, clear electronic filing systems and maintains documentation for easy retrieval by program leadership. Provides individual mentoring to Office Managers from other programs and assists them with the development of appropriate systems and guidelines to support the efficient functioning of other programs. Provides written documentation of mentoring support provided to both the individual being mentored and his/her direct supervisor. Adheres to and upholds the policies and procedures of Turning Point Community Programs, including maintenance of any guideline and/or procedural information. Attends all staff meetings unless approval for non-attendance is secured by the Regional Director. MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES Education, Training and Experience A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college with a bachelor's degree in business or a related field; four (4) years of experience of clerical or other administrative experience in a variety of capacities, with at least five (5) years of administrative supervisory experience. Licenses; Certificates; Special Requirements: California driver's license & current vehicle insurance/registration if driving; and, Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles Schedule: Monday - Friday 8am -4:30pm

Office Manager - Vallejo Alternative Family Services is looking for a dynamic Office Manager to join our Vallejo team on a part-time basis. As the Office Manager you will be a key member of in-office operations, providing excellent customer service. Utilizing your strong administrative and organizational skills, you will help to ensure effective administrative systems, compliance and safety. If you are ready to join a team whose mission is to support vulnerable children and youth in the community, then your opportunity is here! Apply today! This is a part-time, non-benefited role, with a schedule of 9:00am - 1:00pm, Monday-Friday. About Alternative Family Services Alternative Family Services is a Foster Family, Adoption and Mental Health Agency that has been serving abused and neglected children in our community since 1973. Our mission is to support vulnerable children and families in need of stability, safety, and well-being in communities. We provide a wide range of foster, adoption, mental health and transition-aged youth services in English and Spanish. We have eight locations throughout the Bay Area and 200 employees. We celebrate diversity, equal opportunity, and excellence. AFS offers an excellent benefits package. Responsibilities Welcome and assist clients, families, staff, vendors and visitors to the office Answer and direct incoming phone calls Create effective site administrative systems in collaboration with the Program Director to support functioning of existing programs and new programs Maintain site regulatory paperwork, business licenses Manage the physical office location for orderliness and cleanness Maintain a safe and organized office environment, filing and storage system Maintain tracking spreadsheets, logs and audit systems File/documentation maintenance: establish foster child and resource parent files, electronically and hard copies Maintain resource parent and foster child paperwork and packets Work collaboratively with staff, ensuring reports and documentation are processed and filed appropriately and timely Data entry: enter client and resource parent data into computer, using various databases Organize trainings and events Maintain meeting minutes and coordinate meetings Travel to AFS offices for trainings and meetings as needed Order office and kitchen supplies - keeping ample stock at all times Ensure compliance with HIPAA privacy practices Function as the Safety Officer for the office Support Program Director with reports as needed Supervise staff as needed when assigned by Program Director As needed transport clients using personal vehicle that is maintained in safe working order into a variety of community settings Maintain petty cash according to AFS accounting guidelines Adhere to AFS attendance and punctuality policy Assume other duties as assigned by Supervisor Qualifications A bachelor's degree and 1 year clerical experience; OR An associate degree in a social science related field and 2 years clerical experience; OR At least 2 years of office management experience or 3 years clerical experience Advanced user of Microsoft Word, Outlook, Excel, and database skills Strong customer service skills with attention to detail Obtain and maintain fingerprint and government background clearances Able to read and write fluently in English Bilingual (English/Spanish) is a plus Able to meet the specific linguistic needs to the target population California driver's license and auto insurance showing as an insured driver on the policy CPR/First Aid certification Work with minimal direct supervision and able to manage time and prioritize workload Able to maintain a professional demeanor in a stressful environment Able to interact with and communicate pertinent information, verbally and in writing, to co-workers, foster parents, biological parents, clients, and vendors as part of a cooperative team Able to travel to AFS offices for trainings and meetings as needed Possess a high level of integrity, honesty and strong work ethic Possess and agree to continue to work on cultural competency as it relates to the diverse client and resource parent population served. Driving Requirements This position may require the employee to travel between AFS offices, and potentially transport youth clients to various appointments throughout the Bay Area. Thus, position requires employee to possess a valid CA driver's license and valid automobile insurance with their name on the verification card as an insured driver on the policy at all times, and access to a vehicle in safe working order. We Offer $24-$28.50/hour Additional bilingual pay differential offered for Spanish language fluency of $1.20/hour (must be fluent) A professional and supportive work environment IRS standard mileage reimbursement Generous Sick Time accrual Other than all legally mandated benefits (such as paid sick leave, worker's compensation insurance, and social security) there are no benefits affiliated with this position. We are an Equal Opportunity Employer. We do not discriminate on the basis of Ancestry, Age, Color, Disability, Genetic Information, Gender, Gender Identity, Gender expression, Marital status, Medical condition, Military or veteran status, National origin, Race, Religion, Sex and Sexual orientation.

Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $18.00 - $23.00 per hour

Job DescriptionBenefits: Paid sick leave Opportunity for advancement Paid time off Bonus based on performance Successful State Farm Agent is seeking a qualified Spanish-speaking professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. Responsibilities Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Work with the agent to establish and meet marketing goals. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. Maintain a strong work ethic with a total commitment to success each and every day. As an Agent Team Member, you will receive... Salary plus commission/bonus Hourly pay plus commission/bonus Paid time off (vacation and personal/sick days) Valuable experience Growth potential/Opportunity for advancement within my agency Requirements Bilingual - Spanish Highly Preferred Property and Casualty license (must have currently) Life and Health license (must be able to obtain) Sales experience (outside sales or inside sales representative, retail sales associate, or telemarketing) preferred Successful track record of meeting sales goals/quotas preferred Excellent communication skills - written, verbal and listening Enthusiastic about the role insurance and financial products play in helping people manage the risks of everyday life, recover from the unexpected, and realize their dreams Self-motivated Ability to work in a team environment Achieve mutually agreed upon marketing goals Provide timely and thorough activity reports to agent Ability to effectively relate to a customer Ability to execute a detailed business plan Knowledge of life products Knowledge of health products If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

About Us We are industry leaders in custom cabinetry and home organization. With a focus on quality, craftsmanship, and customer service, our operations require dependable internal processes to keep projects running on time and on budget. We are seeking an Office Manager to handle core financial operations and help support our office's overall workflow. Position Overview This position is responsible for managing the full cycle accounts payable (AP) and accounts receivable (AR), maintaining QuickBooks, assisting with vendor management, and supporting payroll and purchasing functions. The ideal candidate is detail-oriented, highly organized, and experienced in construction or manufacturing environments. Key Responsibilities Accounting & QuickBooks (70%) Manage all AP/AR functions: enter bills, issue payments, apply payments, and track outstanding balances Prepare and send customer invoices and follow up on receivables Perform reconciliations (bank accounts, credit cards, vendor statements) Maintain accuracy in QuickBooks (classes, job costing, chart of accounts) Monitor and manage purchase orders and receipts Prepare weekly payroll data prep (hours, timesheets) Support monthly close and basic financial reporting Administrative & HR Support (30%) Assist with new hire paperwork and onboarding setup Maintain employee files and time-off tracking Liaise with benefit providers for enrollments and questions Help with general office operations (filing, recordkeeping, licenses, etc.) Qualifications 4+ years in AP/AR or general bookkeeping Strong experience with QuickBooks Understanding of job costing or class-based accounting (preferred) Proficient in Excel and digital filing systems Comfortable communicating with vendors, customers, and team leads Experience in construction, cabinetry, or manufacturing is a plus Preferred Attributes Self-starter with strong follow-through Deadline-oriented and highly organized Able to work with limited supervision in a fast-paced environment Professional, discreet, and approachable Compensation Depending on experience and qualifications Paid time off, holidays, and health benefits after 90 days Growth opportunities within a stable, growing company

BDTI is a small engineering firm in Walnut Creek that has played an essential role in the development of computer chips over the last 25 years. Today our company is at the heart of a new technology called “computer vision” that enables computers to see and understand the world around them. Computer vision is leading to awesome new products like safer cars, better medical diagnostics, and even kitchen appliances that can cook your food perfectly. BDTI engineers write the software that makes it happen. But we don't just do engineering; we also operate the Embedded Vision Alliance, a rapidly growing industry association with more than 70 member companies - including companies you've probably heard of, like Intel and Whirlpool. The Alliance's mission is to inspire and educate product creators to add vision technologies to their products. As part of running the Alliance we also run the annual Embedded Vision Summit, a 1,200-person conference in Santa Clara dedicated to computer vision, and several smaller events throughout the year. Job Description We're looking to hire an energetic, resourceful, and personable Office Manager to handle accounting, human resources, and operations for both BDTI and the Embedded Vision Alliance. Qualifications The ideal candidate will have at least five years of hands-on administrative supervisory experience in a small business environment, solid knowledge of small business accounting in general and QuickBooks Pro in particular, and good knowledge of productivity software, preferably including Excel, Word, PowerPoint, Outlook, Salesforce and the Google Documents suite. In addition, we are looking for someone passionate about producing high quality and who is easy going, friendly and unflappable. Additional Information More information can be found at *************************************************** . Starting salary commensurate with experience. We provide competitive benefits, including healthcare and a retirement savings plan. To apply, please send your resume and a cover letter indicating the three top reasons why you think this is the right job for you?

BDTI is a small engineering firm in Walnut Creek that has played an essential role in the development of computer chips over the last 25 years. Today our company is at the heart of a new technology called “computer vision” that enables computers to see and understand the world around them. Computer vision is leading to awesome new products like safer cars, better medical diagnostics, and even kitchen appliances that can cook your food perfectly. BDTI engineers write the software that makes it happen. But we don't just do engineering; we also operate the Embedded Vision Alliance, a rapidly growing industry association with more than 70 member companies - including companies you've probably heard of, like Intel and Whirlpool. The Alliance's mission is to inspire and educate product creators to add vision technologies to their products. As part of running the Alliance we also run the annual Embedded Vision Summit, a 1,200-person conference in Santa Clara dedicated to computer vision, and several smaller events throughout the year. Job Description We're looking to hire an energetic, resourceful, and personable Office Manager to handle accounting, human resources, and operations for both BDTI and the Embedded Vision Alliance. Qualifications The ideal candidate will have at least five years of hands-on administrative supervisory experience in a small business environment, solid knowledge of small business accounting in general and QuickBooks Pro in particular, and good knowledge of productivity software, preferably including Excel, Word, PowerPoint, Outlook, Salesforce and the Google Documents suite. In addition, we are looking for someone passionate about producing high quality and who is easy going, friendly and unflappable. Additional Information More information can be found at **************************************************** Starting salary commensurate with experience. We provide competitive benefits, including healthcare and a retirement savings plan. To apply, please send your resume and a cover letter indicating the three top reasons why you think this is the right job for you?