Office manager/administrative assistant jobs in El Cajon, CA

Physician's Surrogacy is an industry-leading organization, offering the full range of fertility services under one roof. If you're ready to help women and men realize their dreams of becoming parents in a fast-paced environment that emphasizes personal initiative, teamwork, and growth, then we're looking for you! Physician's Surrogacy is a proud member of the Reproductive Sciences Management Company (RSMCo) family. We help create families with an all-inclusive model, including the largest surrogacy program in North America. ******************************** Responsibilities: We are looking for a Bilingual (Mandarin) Business Administrative Assistant to support our internal Departments. You will get to know all aspects of our company and will be involved in a wide range of projects and company initiatives to support our growth. If you are looking to contribute to a supportive team environment while utilizing your organizational skills, superb customer service, and administrative expertise, we encourage you to apply for this exciting opportunity as an administrative assistant at our esteemed healthcare facility. Responsibilities: Administrative Support: Perform general clerical duties including filing, photocopying, scanning, mailing, and document management. Compose, edit, and distribute professional correspondence, reports, and memoranda. Maintain accurate and organized records, both physical and digital. Data & Document Management: Update and maintain spreadsheets and databases using Google Sheets and other IT tools. Assist in preparing presentations, reports, and meeting materials. Operational Coordination: Support scheduling of meetings, appointments, and travel arrangements. Coordinate internal communications and ensure timely follow-up on action items. Assist in the development and implementation of departmental systems, processes, and procedures. Problem-Solving & Decision Support: Identify and resolve administrative issues promptly; escalate complex matters to management when necessary. Provide logistical and operational support for company initiatives and events. Cross-Functional Collaboration: Serve as a liaison between departments to ensure smooth workflow and information sharing. Deliver exceptional customer service to internal teams and external partners. Other Duties: Perform additional tasks and projects as assigned by management. Qualifications: Bachelor's degree (Life Sciences preferred but not required). 1+ year administrative experience; sales support a plus. Fluent in English and Mandarin. Strong organizational, communication, and multitasking skills. Proficient in Google Sheets and MS Office Suite. Job Type: Full-time, Onsite Benefits: 401(k) plus matching Dental insurance Employee assistance program (EAP) Flexible spending account (FSA) Health insurance Paid time off Retirement plan Vision insurance California Pay Transparency Physician's Surrogacy is committed to fair and equitable compensation practices. The pay range for this position is $26-28 per hour, based on experience, qualifications, and demonstrated expertise. In addition to base pay, this role includes benefits as outlined above. Additional Job Application Terms This job is part of LinkedIn's Full-Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia. We're committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you're a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don't hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search.

Office Manager & Executive Assistant - Evoscapes Design + Build | San Diego, CA About Us Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California. We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we're looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow. This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence. What You'll Do You'll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly. Accounting & Financial Management Manage weekly and monthly cash flow forecasting. Perform daily reconciliations for all bank and credit accounts. Oversee accounts payable and receivable, job costing, and project P&L tracking. Prepare monthly and end-of-project financial reports and assist with PM bonus calculations. Operations & Compliance Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins. Track permits, insurance, and business licenses, keeping everything current. Build and maintain invoice tracking spreadsheets for PMs and owners. Monitor ConstructionOnline and photos for progress verification. Executive & Administrative Support Manage the owner's daily schedule, emails, and priorities. Coordinate meetings, take notes, and ensure action items are completed. Handle confidential administrative and occasional personal tasks. Maintain company files, records, and reporting systems for accuracy and efficiency. Who You Are You're not just an “office person.” You're a systems thinker, a financial guardian, and a trusted right hand to leadership. You've spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies. You know QuickBooks Online like the back of your hand. You're fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools. You're organized, calm under pressure, and love keeping things running smoothly. You care deeply about accuracy, communication, and professionalism. You want to grow with a company that's scaling quickly and values your initiative. Why Evoscapes? Be part of a creative, high-performance team building one of San Diego's premier outdoor living brands. Work directly with ownership and have a voice in how the business grows. Enjoy autonomy, respect, and visibility, your work matters every day. Competitive salary + performance bonuses + long-term growth opportunities. A beautiful, collaborative work environment in San Diego, CA. Location: In-office (San Diego, CA) Schedule: Full-time, Monday-Friday Compensation: Competitive salary + performance-based bonuses

Who are we? J/PR is a global communications firm specializing in public relations, content creation, and social media. We work with some of the best hotels, resorts, and lifestyle brands in the world, including Relais & Chateaux, Vail Resorts Hospitality, and Hilton Luxury Brands, to name a few. You can see our current client list here. Being a part of this international powerhouse agency will connect you to a roster of distinguished hotels, resorts, restaurants, real estate projects, and destinations across the globe, elevating your career (and your frequent flier status). We tell compelling original stories to connect brands to their target audiences. We're passionate, professional, and purpose-driven. We're dedicated to our work, the agency, our clients, and each other. Forbes said “These Women Are Dictating Where You're Traveling,” and Inc. Magazine featured J/PR in an article titled, “How Two Millennial-ish Women Built a PR Powerhouse.” This is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 50 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain's Best Places to Work (to name a few). We're incredibly intentional about our company culture, and we wholeheartedly believe in a work-life blend, where you'll be empowered to continue learning and growing through travel, mentorship, training, and retreats, along with a connected company culture. Who are you? You thrive in a hands-on support role, taking pride in being the keystone of a successful founding partner's personal and professional worlds. Highly intuitive, confident, and self-directed, you quickly learn the founder's preferences, anticipate needs, take initiative, and work independently. You have a natural eye for detail and a proven track record of understanding and applying a founder's vision and visual identity to flawlessly curated experiences. Your experience supporting high-powered executives has honed your ability to strategically plan ahead, keep calm under pressure, and meet short deadlines. Through it all, your strong value for the people and relationships in your work and life shines through. The Role As an Executive Personal Assistant, you'll wear many hats and act as the smooth operator behind the scenes in a faster-than-fast environment. First and foremost, you'll provide J/PR's founding partner with logistical support while executing business needs and coordinating personal projects. This role requires experience managing complex calendars, travel arrangements (domestic and international), meeting logistics, expense reporting, and confidential correspondence, often shifting between personal and professional commitments. You'll work within the Operations team, supporting collaboration between the founder and all operations functions: finance, hiring, new business, and office management. There is an internal client focus and dedication to facilitating clear communication with the agency's clients on behalf of the partner. Duties & Responsibilities: Executive Assistant Duties Manage complex calendars and scheduling for the partner Handle partner's email management and correspondence Support project tracking and partner-requested initiatives, attend meetings, take detailed notes, and follow up on action items Coordinate domestic and international travel and accommodation arrangements via telephone and email, and prepare related agendas/itineraries Act as liaison between partner, clients, and leadership, ensuring clear communication and timely follow-through Manage monthly accounts receivable, including professional client communication, processing payments, and meticulously tracking partners' monthly expenses Coordinate company parties, annual events, team gatherings, and off-sites, sourcing and liaising with vendors, leadership, and the agency Sources and coordinates gifting for staff, clients, and vendors Supports the Operations team as needed with client invoice collection, agency time tracking, executive hiring, and new business development Organize digital and physical files, data entry, and general office tasks Personal Assistant Duties Handle household and family calendars, including reservations, appointments, pet care, school event planning, and property management Research and provide the best options for projects, events, restaurants, travel, and other executive needs, facilitating decisions by bringing solutions, not play-by-play updates Liaise with contractors, vendors, and service providers for personal events and gifting Keep track of expenses, receipts, and personal budgeting Accommodate frequent last-minute travel (commercial), including flights, accommodations, transportation, and itineraries Pack, unpack, and ensure all personal and professional items are prepped for travel and appearances Handle personal errands, returns, and wardrobe coordination Requirements 3+ years of Executive or Personal Assistant experience supporting C-Suite executives Must have a flexible lifestyle: while this is a “9-5” in-office role, there is an on-call element that entails working outside standard business hours, over weekends, and across time zones as needed Ability to work primarily in the San Diego office (Fridays remote), with occasional flexibility for remote work - must have a reliable car and valid driver's license Tech Savvy with Apple products, G-Suite, Microsoft Office, Zoom, and Microsoft Teams Keen eye for design and detail, aligning events with the partner's coastal Hampton's aesthetic Naturally proactive and intuitive: capable of anticipating needs, solving problems independently, and “just getting things done” High level of integrity, maintain discretion and confidentiality while managing sensitive matters Willing to travel occasionally, with opportunities to accompany the principal to major events and international destinations Comfortable in both formal and casual settings - from high-profile events to informal at-home days Benefits J/PR offers a competitive benefits package, including: Competitive base salary: $75,000 - $90,000, commensurate with experience Commission opportunities Year-end discretionary bonus Monthly Cell Phone Stipend Company contributions to medical, dental, and vision insurance premiums 401K with employer match Accrued PTO Birthday PTO Flexible Release Fridays Hotel trade with our world-class clients (complimentary stays across our entire portfolio) Hybrid office schedule (2-3 days in office) Corporate ClassPass discounts Pet insurance discounts Milestone gifts at 1, 5, and 10 years Annual holiday and summer parties, plus regular socials Ongoing training and development opportunities Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa. EQUAL EMPLOYMENT OPPORTUNITY J Public Relations (J/PR) and 20Two Studio (Studio) strongly support equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. J/PR and Studio recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. J/PR and Studio may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting, and search firms.

Job Description Operations Manager - Spectrum Dental San Diego Lead Our Amazing Team & Grow Your Career! Join Spectrum Dental's high-performance team as our Operations Manager! We're looking for a dental industry pro who loves patient care and driving results. You'll Love: Modern office with latest technology Bonus opportunities & competitive pay Mentorship & career growth Fun, positive team culture Beautiful San Diego location! We Need: 3+ years management experience 5+ years dental background Dentrix proficiency Leadership & communication excellence Location: 8901 Activity Rd Ste 203, San Diego, CA 92126 Apply now - let's create something amazing together! Email your resume to: ************************** Job Type: Full-time Pay: $65,000.00 - $85,000.00 per year Benefits: 401(k) 401(k) matching Continuing education credits Employee discount Health insurance Paid time off Professional development assistance Referral program Experience: Dental office: 3 years (Required) Ability to Commute: San Diego, CA 92126 (Required) Ability to Relocate: San Diego, CA 92126: Relocate before starting work (Required) Work Location: In person Skills: General Practice Endodontic Periodontics Billing Claims/Appeals Fee for Service Insurance Management Experience Marketing Scheduling Treatment Planning Social Media Dentrix Dexis Benefits: Medical Dental 401k PTO Bonuses Compensation: $65,000-$85,000/hour

Job Description Seeking a talented Orthodontic Dental Office Manager to join and lead our dental team! Compensation: DOE Schedule: Monday- Thursday 8am-5pm Friday 7am-4pm One Saturday a month 8am-1:30pm Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: Orthodontic Bilingual Billing Claims/Appeals Insurance Cloud 9 Spanish Benefits: Medical Dental Vision 401k PTO Bonuses Compensation: $26-$36/hour

Job DescriptionBenefits: 401(k) Bonus based on performance Paid time off We're seeking an office manager/treatment coordinator with a minimum 3 years of experience of working in a dental practice, an outstanding work ethic, and a solid understanding of financial management in a dental office. Experience using dental software and dental treatment planning is a must. Please note that only candidates with dental experience will be considered. Candidates must have knowledge of dental insurances and claims Superb phone etiquette Address patient concerns and answer any questions Assist the patient in prioritizing the treatment and establish a plan for scheduling and payment Build trust, and understand the patients objectives Conduct financial consultations with all new patients and with existing patients when new treatment plans are presented. Manage and maintain the payment options and policies for patients to uphold the practices financial integrity. Understand the practices policy on working with dental benefit plans and be prepared to educate patients on their dental benefits. Proficient in Dental software Able to service the schedule on a consistent basis Communicate with all outside and third-party financing companies offered to patients and educate patients on the available outside financing options. Introduce new patients to the practice by going over health history, explaining the doctors examination, and describing any other features about the practice that should be highlighted. After proper training, provide treatment consultations with all new patients and with existing patients when new treatment plans are presented. Greet and check patients in and out before and after treatment. Answer incoming calls to include new patient calls, emergencies, scheduling patient appointments, requesting records, and follow up. Perform general office duties and other duties as required Office hours are Mondays through Thursdays 8 am to 5 pm

Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity) Hi, I'm Dr. Georgina from Blyss Dental! We're seeking an experienced Dental Office Manager / Treatment Coordinator who has a proven track record of success in managing dental offices and driving results. If you're passionate about making a meaningful impact in a patient-focused, high-integrity practice, we'd love to hear from you. About the Role This position starts as part-time (Monday, Wednesday, Friday), with the potential to grow into a full-time role. You'll be instrumental in improving our revenue, managing day-to-day operations, and ensuring patients feel cared for every step of the way. Monthly performance-based revenue bonuses are available for the right candidate who delivers results. What We're Looking For We're searching for someone who: Has a proven track record of success as a Dental Office Manager with measurable results in improving office revenue. Is knowledgeable about advanced dental procedures, such as dental implants and cosmetic dentistry, and can confidently discuss treatment options with patients. Excels in managing and coaching front desk staff to improve phone skills, drive scheduling efficiency, and increase new patient bookings. Can manage and oversee insurance claims to ensure accuracy, follow-up, and timely reimbursements. Has a proven ability to present and close treatment plans for cosmetic and dental implant procedures, including offering financing options to patients. Thrives in a team environment while maintaining high standards of integrity and patient care. Your Key Responsibilities Present honest and transparent treatment plans to patients, ensuring they feel confident and informed about their care. Coach front desk staff to optimize phone conversion rates and maintain a smooth schedule. Oversee and manage day-to-day office operations, including supplies, labs, and insurance claims. Provide financial solutions to patients, offering financing options that make treatment plans more accessible. Help foster a welcoming, calm, and relaxing environment for our patients and team. Why Join Blyss Dental? We're a high-integrity dental practice that prioritizes patient trust and care above all else. You'll work in a beautiful, spa-like environment with an ocean view, designed to create a relaxing experience for both patients and staff. This is a part-time role with the potential to grow into full-time as we continue to expand. Performance-based monthly revenue bonuses give you the opportunity to directly benefit from your results. How to Apply If you have the experience, track record, and passion to make a difference at Blyss Dental, we'd love to hear from you! Send us your resume and a short note detailing your success in managing dental offices and driving revenue growth. Let's work together to create beautiful smiles and a thriving practice! Warmly, Dr. Georgina Blyss Dental

The Business Manager at Sonrava is responsible for running and perpetuating a productive, efficient, and engaged dental practice. At the core of your dedication is supporting the doctors, the Director of Operations (DO) and the office staff to develop the practice while developing a successful and positive team. Responsibilities Essential Functions: Be supportive of company standards while effectively building and nurturing a positive working relationship with the doctor(s). Provide exceptional customer service by making the patient the #1 priority! Management, training, and oversight of our office staff team members. Strong organizational and leadership skills. Collaboration with experienced professionals in our corporate and operations management teams. Versatility in working with analytical and financial data; including budgets, financial plans, and reports. Using information systems tools and reports. Good judgment and a strong ability to work with people like our team members, patients, and management. Good written and verbal communication skills. Lots of enthusiasm for seeing the company's business constantly improve. Lead strategic local marketing initiatives that help drive brand awareness and new patient growth. Energetic and eager to tackle new projects and ideas. Comfortable in both a leadership and team-player role. Qualifications Qualifications: Educations/Certification: Minimum of high school diploma or equivalent required; bachelor's degree strongly preferred Maintain annual OSHA, HIPAA, and/or Infection Control training. Skills and Abilities: 3-5 years of leadership/management experience in a professional environment with direct patient contact preferred. Excellent positive attitude and customer service skills Professionalism and integrity in all aspects of the job, including image and both verbal and written communication skills. Possess exceptional interpersonal and relationship building skills, including conflict resolution skills. Strong organization, planning and analytical skills. Ability to use good judgment to make decisions independently. Ability to multitask and remain calm in a rapidly changing environment. Computer proficiency and the ability to learn new programs as required. Work Environment and Conditions: Overtime required as approved by DO. Travel as needed for training and to perform job functions. Safety procedures and personal protective equipment are required to minimize the risks from X-rays and blood-borne pathogens. Potential of prolonged sitting and standing

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Compensation: Insert Pay. Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed.

Coastal Dental Arts is seeking an experienced and motivated Office Manager to lead our dynamic team of dental professionals in the beautiful downtown area of San Diego. Our modern, state-of-the-art office is dedicated to providing a comprehensive range of dental services utilizing the latest technology and techniques in a patient-centered environment. We offer Invisalign, oral surgery, hygiene, and cosmetic procedures-all under one roof. Our practice is expanding, with an exciting addition to an additional space scheduled for completion in mid-2026. If you meet our qualifications below, submit your application today! Compensation $75,000 - $85,000 a year based on experience Schedule Full-time Monday, Tuesday, and Thursday, 8:00 AM - 5:00 PM Wednesday, 7:00 AM - 4:00 PM Friday, 7:00 AM - 2:00 PM Benefits Medical, dental, vision, and life insurance Generous PTO and paid holidays Traditional and Roth 401(k) options Referral Bonus Program Qualifications Prior dental office management experience is required Must have strong financial skills and strategic thinking Familiarity with Dentrix is preferred INDHRFO03

Job Details Temecula Clinic - Temecula, CA Full Time $70000.00 - $93160.81 Salary/year Up to 25% Health CareDescription Pacific Dermatology Institute is a full-service dermatology group that offers medical, surgical, and cosmetic treatments to meet all of your skincare needs. Office Manager: Pacific Dermatology Institute is looking for a strong, second in command, Office Manager to join our team, Tools and extensive training are provided for every Office manager in training to be successful at PDI. We've been growing rapidly for the last several years, we have 15 successful clinics currently and continuously growing, we are poised to be a dominant leader in our industry. We're looking for a high performer who thoroughly enjoys a challenge. Are you ready to lead a winning team and help grow this established and well-respected operation? Let's talk about a move-up in your career and bring your exceptional experience to this high performing company. If this describes you, we'd like to have a conversation with you today! Compensation: Salary $64,480 - $89,575 Compensation will be commensurate with skills and experience. Includes base salary, performance incentives, health benefits, vacation/PTO, and 401K with matching contribution. Job duties and Responsibilities Wholeheartedly believes in, and exemplifies Pacific Dermatology Institutes Vision, Purpose and Goals on a daily basis Maintains a safe, secure, and healthy work environment by establishing and following standards and procedures that comply with PDI policies and procedures, CMS guidelines, CLIA, and OSHA regulations Assists with and oversees the hiring of clinic staff and ensures quality training is completed in a timely and efficient manner Assist with Provider documentation and credentialing information for all participating health plan Oversees the progress of assigned clinics in terms of meeting targets and goals Maintains compliance for reviews of midlevel providers' medical records Prepares weekly bank batches, deposits and submits reports for review Prepares daily, weekly, monthly, quarterly, and year-end logs and reports Oversees the daily operations of assigned clinics May require assisting the back office or front desk receptionist to help keep staff and providers on schedule and task Identifies documents and promptly resolves operational or employee problems. Immediately informs the Director of Operations and Human Resources when a situation has the potential to adversely affect the corporation Supervises all assigned personnel and maintains current and accurate time and attendance records Responsible for maintaining and overseeing Lean standards (5S) Update job knowledge by participating in educational opportunities; reading professional publications, attend seminars, conferences and continuing education courses assigned by PDI Completion of competencies in every department within the first 12 months of employment Maintain a clean driving record, a valid driver's license, and evidence of valid auto insurance at all times Have full knowledge of PDI handbook, training materials and all policies and procedural updates Supervisory Responsibility Plan and supervise the work of the assigned clinic staff Verify in HRIS System including but not limited to, timecards, time off requests, employee changes Conduct 1:1 with direct reports Physical Demands The employee is required to stand and use both hands for typing for extended periods of time. Walk, climb or balance; and stoop, kneel, crouch, or crawl periodically. The employee must be able to lift and/or move up to 45 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Travel This position requires up to 25% travel. Travel to multiple clinic locations, which are located throughout the Inland Empire and surrounding areas, will be required throughout the week, and at times on short notice. Qualifications This is a full-time, exempt position. Days of work are Monday through Friday. The Office Manager must be available during the core work hours. Long hours and occasional evening and weekend work may be required as job duties demand. Education and Experience Experience in the area of health or business management/Leadership. Bachelor's degree from a four-year college or university in either field preferred Completion of an accredited Medical Assistant Certification Program: National Certification preferred Experience working in a medical field, preferably in the field of Dermatology Advanced knowledge of medical terminology Expert knowledge with insurance practices including Managed Care, Medicare, Medicaid, and capitated guidelines At least one year of experience in a leadership capacity Basic Life Support (BLS), First Aid Certification preferred Working knowledge of Electronic Medical Record software with experience conducting fast-paced scribing in a clinical medical environment Intermediate to advanced knowledge of Microsoft Office products Advanced knowledge of ICD-10 and CPT codes, modifiers and procedures Advanced understanding of HIPAA rules and regulations Completion of all CDT training modules with a passing score Skills/Abilities Excellent communication and interpersonal skills Ability to thrive in a fast-paced environment and prioritize tasks based on level of importance Proficiency using sophisticated medical equipment Typing skills (45 wpm) Outstanding organization, multi-tasking, analytical, problem-solving, and time management skills Must be able to coordinate a series of activities simultaneously Must show ability to work as part of a team; Ability to fill-in as needed Must have excellent leadership and management skills and the ability to work and achieve targets within stipulated time limits Must be able to work independently with minimal supervision Must be observant, detailed and customer service oriented Ability to motivate staff Ability to establish and maintain effective working relationships with providers, employees, patients and the public Ability to seek, understand, demonstrate and implement changes

Benefits: Bonus based on performance Flexible schedule Free uniforms at MAD SCIENCE of SAN DIEGO PART TIME: 20hr to 30+hrs per week. Are you someone who is dynamic and motivated to help operate and develop our business? Why not join our growing company dedicated to getting kids excited about science! You will be an integral member of the Mad Science team, bringing in your sales and marketing talents! Why work with Mad Science? Our mission is to inspire children through science, sparking lifelong imagination and curiosity. For over 30 years, we have delivered unique, hands-on science experiences for children through our after-school programs, birthday parties, workshops, special events, and summer camps. Our innovative programs are as entertaining as they are educational! We teach you everything you need to know with paid, hands-on training sessions. Make a difference and have a job that you truly look forward to doing What is the job description? The Operations Manager at Mad Science is responsible for ensuring the day-to-day business operations, as well as executing necessary functions and tasks within the business. The role requires someone with a positive take-charge attitude, who is comfortable working both in a team environment as well as autonomously. This is an individual who has demonstrated capabilities within the basic business tasks, but who is also eager to take on more and go above and beyond in the interest of ensuring the success of the business. As part of this job you will also have an opportunity to run After School programs with lots of exciting hands-on experiments and activities in every class. How are you compensated? $30 to $35 per hour - 20 to 30+ hours per week Paid training and orientation Responsibilities Primary coordinator for all after-school programs (ASPs), camps, and birthday parties responsible for day-to-day business operations. Handles incoming inquiries for programming Program and instructor scheduling. Ensure there is adequate staff to run all programs Manage, organize & update relevant data using various applications Ensure there is adequate staff to run all programs Instruct our educational and fun programs to elementary school kids on ad-hoc basis Help supporting development and implementation of marketing campaigns Contribute to social media communication and marketing Qualifications Office administration 2+ years Experience working with kids would be very beneficial Experience dealing with schools and school districts would be extremely beneficial Marketing and sales experience would be beneficial What are we looking for in a Mad Scientist? Self-motivated, detail-oriented, energetic, a reliable team player, and a highly organized individual Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple projects are essential to this position You must enjoy and have some experience working with elementary-aged children. Positive energy and a sense of humor Reliable personal transportation We work with elementary schools and educational centers across San Diego County. Questions? Email ********************* You can also learn more about Mad Science from our web page *************** K650HVYfc Compensation: $30.00 - $35.00 per hour Mad Science is a powerhouse brand with locations around the globe! For over 35 years, we have sparked imaginative learning through our summer camps, birthday parties, in-class workshops, after-school programs, and special events for kids ages 3-12. Become part of our team and help us inspire the next generation of scientists and engineers. Our locations are always looking for part-time instructors and full-time office staff.

Encinitas Union Elementary See attachment on original job posting Resume Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. Resume Comments and Other Information Encinitas Union School District is seeking dependable and caring members of the community who would like to work as Substitute Office Managers and/or School Services Secretaries at our elementary school sites as needed. • Office Manager - $28.41/hour • School Services Secretary - $22.62/hour Substitute employees support daily school and district operations by providing clerical, customer service, and organizational assistance to staff, students, and families. Availability: Substitutes must be available to work on short notice and may be contacted in the evening or early morning when needs arise. Employment Status: Substitute employment is at-will, and substitutes do not obtain employment rights with the District beyond compensation for hours worked. Work Schedule: Up to 8 hours per day, Monday through Friday. Typical hours range from 7:00 a.m. to 4:00 p.m., depending on the assignment and site needs. Successful candidates will be required to pass fingerprint background check, physical and drug screen and provide negative Tuberculin Skin Test result prior to working in Encinitas Union School District. Fingerprinting and TB test at applicant's expense. Physical/drug screen paid by EUSD. An original Social Security Card will be required at the time of onboarding. If you have difficulty completing your on-line application, contact EdJoin's help desk at **************. Remember, EdJoin does not support documents in Word format (.doc or .docx)

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless! We are seeking an energetic and experienced Office Manager to become the heartbeat of our San Diego, CA office. This is more than an administrative role, it's an opportunity to lead, inspire, and shape our office culture while supporting a dynamic team working on exciting and complex projects. You'll ensure every team member feels connected, valued, and engaged, while providing high-level support to leadership and driving seamless office operations. If you thrive in a fast-paced environment, love organizing and improving processes, and are passionate about fostering a positive and collaborative workplace, this role was made for you! Essential Duties & Responsibilities: Trusted Support and Adviser: Provide invaluable support and guidance to the leadership team concerning all administrative needs, offering insight and assistance as the office pursues complex and exciting projects. Project Support: Assist team members with various project-related tasks, including contract management, fee proposal drafting, report preparation, and presentation development. Conduct quality assurance and quality control checks as needed. Office Maintenance: Oversee office maintenance and cleanliness, ensuring a professional and welcoming environment for all team members and visitors. Handle supply ordering and organization, manage incoming calls, and serve as the primary point of contact for office inquiries. Meeting Coordination: Attend weekly department meetings, organize agendas, take detailed meeting minutes, and follow up on all actionable items to ensure alignment and progress on key initiatives. Travel Coordination and Expense Reporting: Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation. Assist in completing expense reports accurately and promptly. Calendar Management: Maintain leadership calendars, scheduling appointments, meetings, and events with efficiency and attention to detail. Data Management: Input and maintain accurate data in the company-wide CRM system, ensuring up-to-date and accurate information. Business Development and Research: Support business development efforts by conducting research and providing insights into industry trends and opportunities. Event Planning: Plan and organize office events, including Happy Hours, team-building activities, and Summer and Holiday parties. Coordinate Lunch and Learns and Birthday and Anniversary celebrations to foster a sense of community and camaraderie. Culture Ambassador: Roll out company-wide initiatives and programs to enhance the organization's culture and promote employee engagement and well-being. Onboarding Support: Work closely with HR to ensure new hires are onboarded correctly, providing guidance and support throughout the process to facilitate a smooth transition into the organization. High-Level Support: Provide high-level support to office leaders, assisting in various administrative tasks, decision-making processes, and strategic initiatives as needed. Additional Tasks: Performs other duties or responsibilities as assigned. Other duties as assigned. Attendance at work during normal business hours. Knowledge & Skills Required: Administrative Expertise: Possess strong administrative skills with a deep understanding of office management procedures, including document management, scheduling, and record-keeping. Communication Skills: Excellent verbal and written communication skills to effectively interact with team members, leadership, clients, and vendors. Organizational Skills: Strong organizational skills to manage multiple tasks, prioritize deadlines, and ensure efficient office operations. Problem-Solving Skills: Proven ability to identify issues, analyze problems, and implement effective solutions in a timely manner. Attention to Detail: Meticulous attention to detail to ensure accuracy in all administrative tasks, documentation, and communications. Time Management: Exceptional time management skills to handle competing priorities, meet deadlines, and maintain productivity. Technology Proficiency: Proficiency in using office software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM systems. Ability to quickly learn and adapt to new software and technology tools. Customer Service Orientation: Strong customer service skills with the ability to interact professionally and courteously with clients, vendors, and visitors. Conflict Resolution: Ability to handle conflicts or difficult situations diplomatically and effectively, fostering positive relationships within the office environment. Event Planning: Experience in planning and organizing office events, including social gatherings, team-building activities, and celebrations. Cultural Awareness: Understanding of organizational culture and values, with the ability to embody and promote them as a cultural ambassador. Business Acumen: Basic understanding of business principles and practices, including budgeting, expense management, and business development processes. Flexibility and Adaptability: Ability to adapt to changing priorities, work independently, and thrive in a fast-paced environment. Confidentiality: Discretion and integrity in handling sensitive information and maintaining confidentiality when necessary. Team Collaboration: Strong collaborative skills to work effectively with Team Members across departments and levels of the organization. HR Knowledge: Basic knowledge of human resources processes, including onboarding procedures, employee relations, and compliance requirements. Proactive Mindset: Proactive approach to identifying opportunities for improvement and implementing proactive measures to enhance office efficiency and productivity. Preferred Education and Experience: Education: Bachelor's degree in business administration, office management, or related field preferred. Equivalent work experience may be considered in lieu of formal education. Experience: Minimum 3-5 years of experience in office administration, administrative support, or office management roles, preferably in a fast-paced related industry such as real estate, construction, or professional services. Preferred Certification: While not required, certification as a Certified Administrative Professional (CAP) or Certified Office Manager (COM) is preferred. #LI-SJ1 Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity. All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws. The salary range for this full-time role is $26.44-$33.49 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate's experience, skills, and qualifications, including client requirements. In addition to base salary, Cumming Group offers a comprehensive benefits package including: Medical Dental Insurance Vision Insurance 401(k) 401(k) Matching Paid Time Off Paid Holidays Short and long-term disability Employee Assistance Program

Job Description At A+ Family Dentistry, our team of experienced doctors provide almost all of the dental services you may need under one roof, including specialist treatment. Our doctors are friendly and knowledgeable, and they take the time to really listen to your needs and concerns. They are known by our patients for their caring treatment, clear explanations of procedures, and excellent chair side manners. Currently, our practice is seeking a Dental Office Manager/Treatment Coordinator for our office in Sorrento Valley, CA! The ideal candidate will bring at least 5+ years of dental experience and knowledge of how to calculate and sell treatment plans. Job Duties/Responsibilities Explain treatment plans and options to patients. Ability to sell Dental Treatments Calculate treatment plans with PPO dental insurance plans. Follow up with insurance claims (keep under 10% of 30+ days or less for Dental Insurance Aging Report) Coordinate appointment schedules for patients undergoing multiple treatments. Liaise with dental insurance companies to verify benefits, obtain pre-authorizations, and ensure claims are submitted accurately. Process patient payments and manage billing, including setting up payment plans in accordance with office policies. Maintain accurate and up-to-date patient records, ensuring confidentiality and compliance with HIPAA regulations. Facilitate communication between the dental team and patients, acting as the primary point of contact for patient inquiries related to treatment plans. Minimum Requirements High School Diploma or Equivalent 5+ years of dental experience with 3+ years of office manager/treatment coordination experience Leadership skills and a happy, personable persona. Key Competencies The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful in this role but are not necessarily all-inclusive. Ability to effectively sell Dental Treatments. Ability to type at least 60 words per minute. Extensive knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite, and Dentrix software or related software. Excellent Leadership skills Ability to act with integrity, professionalism, and confidentiality Ability to demonstrate initiative and promptness. Ability to encourage and build mutual trust, respect, and cooperation among team members Ability to explain dental conditions consequences of treatment & non-treatment, financial options, dental benefits in an easy-to-understand manner for the patient. Schedule Full-Time; 5 days a week Benefits Medical and Vision Insurance Monthly Bonus Salary Range 70k - 90k per year (Dependent on Experience)

Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $20.00 - $27.00 per hour

Job Description Office Manager Alair Homes Encinitas Encinitas, CA | Full-Time | In-Person About the Role Alair Homes Encinitas is a high-accountability, design-build team working with clients who expect a premium experience-from the first phone call to final handoff. We're looking for an Office Manager who actually makes things move, keeps systems clean, follows through without being chased, and understands how this industry works behind the scenes. This role is the operational anchor of the office. You're the one who keeps schedules straight, makes sure documentation is accurate, communicates clearly with trades and clients, and keeps the whole team one step ahead instead of reacting last-minute. Our ideal hire is a proven administrative talent who loves helping others. To learn more please visit: ********************************* If This Sounds Like You, You're Probably a Fit You've worked in construction, remodeling, design-build, or something adjacent - you get how job sites, trades, change orders, and clients actually operate You're comfortable in Google Workspace or similar project software (BuilderTrend, CoConstruct, JobTread, etc.), and you don't get flustered when adding structure to a system You like clarity, timelines, and knowing where things stand - and you don't wait for reminders You're naturally helpful but direct, and people trust you because you follow through When something is unclear, you hunt down the answer instead of waiting for someone to spoon-feed it What You'll Own Keep communication flowing between clients, trade partners, and the PM team Organize digital documentation, permitting requirements, and tracking logs so things don't get lost in inboxes Support scheduling and updates for leadership and field teams Keep an eye on invoices, status updates, and follow-ups so loose ends get closed Help onboard clients into the Alair process and maintain a consistent professional experience Be the person who notices when something is about to be missed - and gets it covered What Success Looks Like Here The office runs clean - no "Did that ever get sent?" energy The PMs and ownership trust that what lands on your desk won't need to be babysat Clients and trades get clear, timely communication (and you set the tone for that) You bring calm structure, even when things are moving quickly You naturally become a key person in how the business operates day-to-day Why Join Alair Encinitas This isn't a chaotic construction office where people wing it every day. The Encinitas team values process, personal responsibility, and working with people who take pride in being the one others can count on. If you want to be part of a serious, growing coastal design-build firm and build a role with influence and autonomy - this is that kind of place. Sound like your kind of environment? Let's talk. Job Posted by ApplicantPro

Join Our Team as an Office Manager with Floor Coverings International! At Floor Coverings International, we're not just a flooring company; we're the #1 mobile flooring company in North America. With nearly 200 locations spanning the United States and Canada, we've revolutionized the flooring industry with our unique shop-at-home model, making it possible for customers to get the perfect new floors without ever leaving their homes. We take pride in our exceptional service, and our 350,000+ satisfied customers give us an average rating of 4.7 stars. At FCI of Temecula Valley, we are looking for an Office Manager, who will be key to the growth and expansion of this local franchise. You will help us deliver more proposals, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Operations Manager Perks and Benefits: Paid training Full-time Annual company convention (determined by the owner and local structure goals) Note: Health benefits currently not available Responsibilities: Customer Management Develop trust with customers by living our Core Values all day and every day. Create raving fans by providing extra-mile service As soon as possible, convert leads to appointments by scheduling appointments for the sales team Follow up on open proposals as needed Keep the showroom and office organized and presentable Resolve customer conflicts Marketing Assist in the development, management & delivery of local marketing tactics Support and participate in home shows as needed Support and implement local marketing efforts as needed Operations (Production) Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders Order all products needed for jobs accurately and follow up on delivery Schedule the job to meet the schedule of customer and installers Communicate with installers and customers on start dates and times Discuss and obtain written permission for any changes in contracted work Confirm scope of work and compensation with installers prior to start of job Update Salesforce/production board daily with status of job and upcoming schedule Update the customer ongoing on details of installation by keeping them informed of start date and time and clarifying the work that will be done Communicate job progress daily Deliver on expectations contracted in the sales process Manage job to hit profit objective Consistently search for installers that can offer a better experience to our customer with more reasonable rates Resolve conflicts and complaints immediately Financials As a job is landed and produced, complete job costing reports within 24 hours of completing an installation Accurately update QuickBooks daily for all income and expenses Track, prepare, and manage timely payment of business-related expenses Continuous Improvement Attend weekly meetings with the owner at scheduled times Submit the Goal Setting & Review (GS&R) Prep form weekly via email Work weekly and monthly to meet goals Be available to attend training seminars at the owner's discretion Make decisions and act in accordance with Floor Coverings International's core values and mission Office Manager Qualifications: Excellent customer service skills Strong communication skills, particularly over the phone Organized, detail-oriented, and able to multi-task Leadership skills to manage installers and handle conflict appropriately Experience in bookkeeping using QuickBooks is a plus Able to work independently without supervision Flooring industry experience preferred but not required Able to maintain organization while working on multiple sites Able to solve problems productively Able to make reasonable decisions Portrays a professional image Join us in creating beautiful spaces for our valued customers while enjoying a dynamic and rewarding career as an Operations Manager with Floor Coverings International. Apply today and be a part of our success story! Compensation: $4,000.00 - $5,000.00 per month Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Office Manager - Escondido Location MUST HAVE LOAN CLOSING EXPERIENCE Pay: $50,000 / year Schedule: Monday-Friday, 9 AM-5 PM MUST HAVE LOAN PROCESSING EXPERIENCE TO BE CONSIDERED FOR NEXT STEPS. We're looking for a sharp, organized Office Manager with strong loan processing experience to support our fast -paced Escondido office. This is a key role in one of our busiest locations at a family -owned company that values teamwork, reliability, and outstanding service. Must have at least 2 years of hands -on loan processing experience. You'll be responsible for: Handling loan files with speed and accuracy Responding quickly to service calls and scheduling appointments Managing service feeds and install calendars Communicating with the Install/Sales Manager and technicians Helping maintain our 5 -star customer satisfaction rating This is a great opportunity for someone who thrives in a fast -moving environment, is solution -focused, and wants to grow with a company that treats you like family. RequirementsWhat You'll Do Process & review loan applications with speed and accuracy Verify employment, income & borrower data via phone and CRM Schedule installs & update calendars in our CRM system Coordinate daily with the Install/Sales Manager and service techs Respond to service calls and help maintain our 5 -star customer satisfaction Ensure confidentiality and compliance with all privacy regulations What You Bring Minimum 2 years of hands -on loan processing experience Exceptional organization and attention to detail Strong communication skills (phone, email, in -person) Proficiency with CRMs and Microsoft Office Ability to juggle multiple tasks in a fast -moving environment Benefits Office Manager - Escondido Location Compensation & Logistics Salary: $50,000 / year Location: In -office at Escondido, CA Schedule: Monday-Friday, 9 AM-5 PM Benefits (effective after 60 days) Health insurance Dental coverage Vision plan