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Office Manager/Administrative Assistant jobs in Fountain Valley, CA

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  • Executive/Personal Assistant for Music-Label Entertainment Executive

    Pocketbook Agency

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    JRN: 2000 We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a label executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. Requirements: A minimum of 4 years of Executive Assistant experience, ideally within entertainment. Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry. Microsoft Office (particularly Outlook) experience. Bilingual in English and Spanish is a bonus, but not required. Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional). Responsibilities: Management of extensive calendar and travel planning (personal and business), Liaising with the executive's team and other high level execs at the company Draft documents and correspondence and more, track expenses (business and personal). Management of the executive's inbox. Submit deal memos for approval Handle any IT issues Handle streams for executives/partners. Track and approve travel. Coordinate with the creative team for video shoots and other creative activities. Coordinate birthdays for clients. Coordinate with staff at other studios for the executive, and more as needed. This is a great opportunity to work for a top executive who is part of a well established entertainment companies, and to join a truly amazing team! Schedule: Monday - Friday, business hours, 24/7 mentality Compensation: Up to $120K, depending on experience, and benefits Location: Beverly Hills, CA
    $120k yearly 12d ago
  • Executive Personal Assistant & Office Administrator

    Startup 3.9company rating

    Office Manager/Administrative Assistant job 8 miles from Fountain Valley

    We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and contribute to the smooth operation of both our Irvine office and the CEO's personal residence. This hybrid role is vital for maintaining efficiency and organization across multiple environments, requiring someone who is equally comfortable in a fast-paced corporate setting and a dynamic personal household. The successful candidate will work closely with the Lead EPA and must exhibit discretion, initiative, and a high standard of service in all interactions. Responsibilities: Office Administration (Corporate HQ): Greet visitors and manage front desk operations with professionalism and warmth. Manage office supplies, deliveries, vendor relationships, and facility maintenance. Organize and maintain clean, functional office spaces including meeting rooms. Support HR and Events team with new hire welcomes and company celebrations. Maintain office protocols and assist in workplace safety efforts. Executive Support (Corporate HQ): Provide administrative support to the CEO, including calendar assistance, travel coordination, and confidential task handling. Assist with ordering and delivery of CEO's meals and other personal needs during office hours. Coordinate logistics for internal meetings and virtual calls. Support with client gift purchasing, toll road account maintenance, and expense reconciliation. Act as a secondary point of contact for the CEO in collaboration with the Lead EPA. Personal Assistant Duties (CEO's Residence & Offsite): Coordinate home maintenance schedules and serve as liaison with household vendors and staff. Manage calendar and payment coordination for residential vendors and service providers. Maintain organization in key areas of the home. Run personal errands, including dry cleaning pick-up, grocery shopping, and miscellaneous offsite needs. Assist with planning and executing 1-2 annual weekend events or celebrations at the CEO's residence. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Including, but not limited to: credit card reconciliation, toll roads account management, client gift purchases Supporting culture-building initiatives, and creating a welcoming office atmosphere for employees and visitors alike. Required Skills & Qualifications (must-haves): 3+ years of experience in personal assistance, executive assistance, or a similar hybrid role supporting C-level executives (PA experience is highly preferred). White-glove service mentality and a willingness to take initiative and adapt. Strong multitasking and organizational skills with a proactive mindset. Exceptional discretion, integrity, and ability to handle confidential matters. Excellent communication and interpersonal skills. Highly proficient in Microsoft Office, Google Suite, and Slack. Valid driver's license and reliable transportation for errands and home visits. Working Environment & Compensation: $70,000 - $80,000 annually (*DOE + evaluation for an increase after 90 days) Gas and mileage reimbursement for all offsite duties and errands Hybrid work environment (corporate office and CEO's residence) Occasional evening or weekend support required (minimal) Schedule: In Office (Irvine): o Mondays & Fridays: 6:00 AM - 12:00 PM o Tuesdays - Thursdays: 6:00 AM - 3:00 PM (*occasional errands or offsite support as needed) At CEO's Personal Residence: o Mondays & Fridays: 1:00 PM - 3:00 PM o (Other times as needed, including 1-2 weekends per year for special events) Benefits: PPO Healthcare Coverage Vision and Dental Insurance 401(k) plan with a 4% match Employee Assistance Program (EAP) PTO+ sick pay + paid holidays Paid Parental Leave *We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*
    $70k-80k yearly 12d ago
  • Senior Administrative Assistant

    Vaco By Highspring

    Office Manager/Administrative Assistant job 9 miles from Fountain Valley

    Are you a highly organized and detail-oriented Administrative & Personal Assistant looking to support a dynamic and fast-paced environment? We are seeking a dedicated professional to provide top-tier administrative and personal support to a high-level executive, with responsibilities spanning both business and personal life. This is a temp-to-hire role based in Newport Beach, CA. Key Responsibilities Provide high-level administrative support as directed by the Personal Executive Assistant. Manage complex calendars, schedule meetings and calls, coordinate materials, and handle scheduling conflicts. Assist with the organization and execution of domestic and international travel, including booking flights, hotels, and car services. Support external calls and interviews through technical troubleshooting in coordination with IT. Handle confidential information with discretion and professionalism. Offer personal support including travel booking for family members, medical appointment coordination, and insurance matters. Coordinate private events and dinners, managing guest lists, seating, catering, and special accommodations. Work collaboratively with household staff and other assistants to ensure seamless support across various needs. Manage various office tasks such as scanning, copying, expense reports, and welcoming guests. Additional ad-hoc duties as assigned. Qualifications 5+ years of experience as an Executive and/or Personal Assistant, ideally at the C-suite level. Prior experience supporting family and estate management. Bachelor's degree preferred. Proficiency in Microsoft Office Suite. Strong technical troubleshooting abilities. Exceptional communication and organizational skills. Discretion, sound judgment, and reliability. Experience with high-end event planning is a plus. Appreciation for high fashion is a bonus. This is a unique opportunity to work in a multifaceted role that blends executive assistance with personal support in a highly professional setting. If you are a self-starter with impeccable attention to detail and thrive in a fast-moving environment, we encourage you to apply. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
    $47k-68k yearly est. 12d ago
  • Executive Personal Assistant

    Backdrop.com

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    Why Join Us We're seeking a poised, polished, and incredibly capable EA/PA to support JM and SR, two high-profile individuals with fast-moving lives and full calendars. This is a hybrid personal/professional support role where precision, confidentiality, and intuition are essential.You'll keep their business on track and their personal life effortlessly organized. What You'll Do Manage complex, ever-evolving calendars and schedules with absolute finesse Book, confirm, and track high-level travel (domestic & international) - private, commercial, and everything in between Act as liaison between principals and internal/external contacts with discretion and polish Run point on personal tasks: gifting, household coordination, errands, reservations, and special requests Provide day-to-day logistical support including meeting prep, briefing documents, and follow-up Anticipate needs before they arise - be two steps ahead at all times Coordinate with other staff (household, business, legal, etc.) and vendors What You Bring 5+ years as a top-tier EA/PA supporting high-profile or ultra-high-net-worth individuals LA-based, with strong knowledge of the city's landscape (vendors, restaurants, resources, etc.) Utmost discretion - you understand the value of trust and confidentiality Professional polish: articulate, resourceful, and composed under pressure Impeccable organizational skills and attention to detail Availability to work evenings/weekends occasionally, as needed Tech-savvy (Google Suite, Apple products, task management platforms) Why You'll Love It Be part of a team-oriented company that values creativity and innovation. We believe in an open-door policy where every voice matters, and collaboration drives our success. We foster a dynamic, inclusive environment where you can bring your authentic self to work every day. Direct access to accomplished principals who appreciate precision and loyalty A varied, never-boring role where no two days are the same Strong compensation, bonus potential, and long-term opportunity Competitive salary Hybrid flexibility due to the nature of the role Health, dental & vision insurance 401(k) options Access to exclusive industry events and networking opportunities Ready to make it all run like clockwork? Apply now and show us how you elevate excellence. Salary: $80,000 - $100,000 USD
    $80k-100k yearly 11d ago
  • Personal Assistant to CEO (Onsite)

    Lotus Interworks

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    Job Title: Personal Assistant to CEO Type: Full-time About Us Simplia Inc. is a cutting-edge AI-powered global tech company based in Los Angeles. We specialize in providing digital solutions for small to mid-sized businesses, helping them thrive in today's competitive market. As we continue to expand, we are looking for an exceptional Personal Assistant to support our CEO. Role Overview We are seeking a highly professional and experienced Personal Assistant (PA) to provide comprehensive support to our CEO. The ideal candidate will have a proven track record of working in a family office environment, excelling in both office management and personal assistance. This onsite role in Los Angeles requires exceptional organizational, communication, and multitasking skills, along with the ability to work in a dynamic, fast-paced environment. As a part of Initial Screening process, kindly do fill the below Google form: *********************************** Key Responsibilities Provide high-level administrative support, including calendar management, scheduling meetings, and handling correspondence. Assist with personal errands and tasks, maintaining a seamless balance between professional and personal requirements. Coordinate travel arrangements, including booking flights, accommodations, and transportation for the CEO and family members as needed. Manage confidential information with utmost discretion and professionalism. Oversee day-to-day office operations to ensure smooth functioning and alignment with the CEO's priorities. Liaise with internal teams, stakeholders, and external vendors on behalf of the CEO. Prepare reports, presentations, and documentation as required. Maintain an organized filing system and ensure timely follow-ups on action items. What We're Looking For Experience: Minimum 5 years of experience as a Personal Assistant, preferably in a family office setting or supporting C-level executives. Skills: Strong organizational and time-management skills with the ability to prioritize effectively. Professionalism: Impeccable discretion and ability to handle confidential information. Communication: Excellent verbal and written communication skills. Tech-Savvy: Proficiency in MS Office Suite, scheduling tools, and virtual collaboration platforms. Personality: A proactive problem-solver who thrives in a dynamic environment. Flexibility: Willingness to adapt to varying tasks and work hours as needed. Preferred Qualifications Previous experience working in or managing a family office. Familiarity with the tech industry or fast-paced startup environments. Bachelor's degree in Business Administration, Office Management, or a related field. Why Join Us? Be part of a fast-growing AI-powered company shaping the future of digital solutions. Work directly with a dynamic and visionary CEO. Opportunity to contribute to both personal and organizational growth in a high-impact role. Competitive compensation and benefits package. Application Process If you are an organized, resourceful, and discreet professional passionate about providing unparalleled support, we would love to hear from you! Please send your updated resume and a brief cover letter detailing your relevant experience to [insert email address] or apply directly through LinkedIn. Join us at Simplia Inc., where your skills and dedication will be valued, and your contributions will make a lasting impact.
    $55k-86k yearly est. 12d ago
  • Office Manager & Executive Assistant

    Cabi Clothing 4.1company rating

    Office Manager/Administrative Assistant job 14 miles from Fountain Valley

    Job Title: Office Manager & Executive Assistant Department: Human Resources Reports To: Director of Human Resources & CEO FLSA Status: Exempt Overall Function: The Office Manager/Executive Assistant serves as the primary point of contact for internal and external stakeholders, ensuring seamless office operations and providing high-level administrative support to the CEO and other executives. This role combines hospitality and professionalism with exceptional organizational skills to manage office organization along with supporting the CEO with administrative needs, such as calendaring. Essential Duties and Responsibilities: Office Management: Serve as the welcoming face and voice of the company by greeting visitors and addressing inquiries with professionalism and exceptional customer service. Oversee day-to-day office operations, including ordering supplies, managing mail and packages, and ensuring a clean and organized office environment. Act as the primary contact for office vendors and service providers, ensuring timely resolution of facility needs and maintenance issues. Coordinate and manage conference room schedules, ensuring proper setup for meetings, including technology, materials, and refreshments. Implement and maintain office policies, procedures, and emergency protocols to ensure safety and efficiency. Partner with the events team to support them with in-office celebrations, including town halls, milestone celebrations, and company culture-building activities. Executive Assistance: Primarily support the CEO's day to day needs, in addition to some nominal calendar management for all other C-Suite team members. Manage complex schedules, including calendar coordination, meeting arrangements, and resolving scheduling conflicts. Prepare executives for meetings with pertinent information, documents, and agendas. Coordinate travel arrangements, including booking flights, hotels, and ground transportation; create detailed itineraries. Act as liaison to the board of directors, managing meeting logistics, preparing board decks, and maintaining board documentation. Prepare high-quality correspondence, reports, and presentations, ensuring accuracy and professionalism. Maintain confidentiality and discretion in handling sensitive information and communications. Communication and Coordination: Act as the first point of contact for internal and external communications, screening calls and emails, and directing them to the appropriate party. Support executives in cultivating relationships with key stakeholders by managing follow-ups and correspondence. Organize and document minutes for senior leadership meetings and Town Hall events. Event and Meeting Management: Coordinate on-site and virtual meetings, including setup, technology support, and catering arrangements. Assist with the planning and execution of company events, ensuring all logistics are handled with precision. Attend the January and the July Fashion Week Events and serve as the VIP Handler to the CEO, CCO and the President - supporting them daily with schedules, meals, errands, etc. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Support culture-building initiatives and create a welcoming office atmosphere for employees and visitors alike. Qualifications: Education and Experience: Bachelor's degree preferred; or equivalent combination of education and experience. 5+ years of experience in office management and/or executive assistance roles. Skills and Competencies: Exceptional organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (e.g., Zoom). Excellent verbal and written communication skills. Strong problem-solving skills, attention to detail, and discretion in handling confidential matters. Ability to build strong interpersonal relationships across all levels of the organization and with external stakeholders. Proactive, adaptable, and resourceful, with a customer-service mindset. Physical Demands and Work Environment: Regularly required to sit, talk, and hear, and use hands and fingers to operate a computer and telephone keyboard. Occasionally required to stand, walk, and carry up to 15 lbs. The noise level in the work environment is usually low. Our salary range for this exciting role is $75-$80k annually, along with a performance-based bonus potential in addition to a great working environment. Our benefits package includes medical, dental, vision, life, accident insurance, holiday pay, paid time off program, and a matching 401(k) plan. Our team also enjoys a generous discount on our designs! Only applicants selected for an interview will be contacted.
    $75k-80k yearly 11d ago
  • Assistant to Estate Manager - Luxury Hospitality / Private Family Office

    Confidential-Job Hiring

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    Our High Profile Team in the West Los Angeles area is searching for an exceptional individual to provide administrative support to a distinguished household management team. This position is ideal for someone who is passionate about hospitality, thrives on attention to detail, and takes great pride in their work. As part of a highly dynamic, fast-paced environment, you will play a pivotal role in ensuring smooth operations across several luxury properties, helping to make every experience seamless and extraordinary. If you're looking for a long-term career with a supportive and encouraging team, where your contributions will be genuinely valued and your potential will be fostered, this is the perfect opportunity for you. You will be given a seat at the table, be involved in a variety of projects, and be given the opportunity to grow professionally in a world-class setting. Position Summary You will provide comprehensive administrative support to the management team overseeing several Los Angeles properties. As a vital member, you will help ensure every detail is attended to with the utmost care and precision. Reporting directly to the Estate Manager, you will manage everything from calendar coordination to inventory control, all while supporting the daily needs of the estate. Key Responsibilities: Executive Administration Support: Maintain and organize managers' calendars, schedules, and daily to-do lists with unparalleled attention to detail. Assist with purchase orders, inventory management, and the timely handling of returns. Work closely with vendors and ensure all supplies are ordered, tracked, and distributed with ease. Provide research support, prepare documents, and manage a variety of home office responsibilities. Handle packing, shipping, and ensuring items are delivered accurately and efficiently. Collect and disseminate information to the appropriate departments, ensuring smooth communication and project tracking. Coordinate and schedule pet care appointments. Complete a wide range of errands, from picking up supplies to delivering items to the properties. Take meeting minutes, draft reports, and assist with credit card reconciliations and expense reports. Oversee and coordinate staff celebrations in collaboration with the People Systems Coordinator, ensuring a warm and supportive work environment. Hospitality Excellence: Ensure that requests from the principal and guests are handled swiftly and efficiently, communicating with appropriate managers and departments to guarantee satisfaction. Collaborative Team Player: You will touch many different departments, be involved in various projects, and keep your team members on track. A great listener with an eagerness to learn, you will adapt quickly and contribute meaningfully to all aspects of the role. Your ability to capture and convey important information will be key to the smooth operation of both properties, and your organizational skills will help maintain clarity and efficiency across multiple projects. Ideal Candidate: Detail-Oriented & Organized: You excel in managing multiple tasks and can prioritize effectively. You have an innate ability to track and maintain inventories, plan ahead, and ensure that nothing is ever overlooked. Hospitality Enthusiast: You have a true passion for hospitality and find joy in providing exceptional service. Your caring nature shines through as you take initiative and ensure the comfort and satisfaction of those you serve. Tech-Savvy: Proficiency in Excel and other organizational tools is essential. You'll be tasked with creating and maintaining detailed spreadsheets and reports, managing data efficiently and effectively. Proactive and Self-Driven: You are a go-getter who thrives on taking ownership and seeing projects through to completion. You're comfortable working independently but know when to ask for help or seek guidance. Excellent Communicator: You have a natural ability to listen, understand, and communicate clearly. Whether it's coordinating a team or communicating with high-level clients, you will always convey information with clarity and professionalism. Additional Responsibilities: Manage the staff birthday calendar and ensure all celebrations are well-organized and memorable. Be ready to lend a helping hand for local errands between properties and occasionally assist with transportation needs via company vehicles. Why This Role Is Unique: A supportive and collaborative work environment where your contributions will truly make a difference. A position that provides a chance to touch many different aspects of luxury estate management, from hospitality to executive support, and everything in between. A place where you can grow professionally and make a meaningful impact. Location: You will be based primarily in the estate office but will regularly travel between several properties in the West Los Angeles area. If you're passionate about hospitality, thrive on organization, and are eager to grow within a supportive and dynamic team, we would love to hear from you. Onsite 5x a week Salary: $75,000-$85,000 DOE We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: ************************************************************
    $75k-85k yearly 5d ago
  • Office Manager

    Sunlet Nursery Inc.

    Office Manager/Administrative Assistant job 48 miles from Fountain Valley

    Company Description: Sunlet Nursery is a whole nursery that has been around for 40 years. At Sunlet we pride ourselves on high quality plants and superb customer service. Job Description: To oversee and manage all the daily activities that take place in the office, including all necessary decisions to ensure a smooth workflow between office and the nursery. To perform all functions related to Human Resources. Hours: Monday - Friday 7:30 AM- 4:00 PM (more hours and Saturdays may be necessary when busy). Office Manager Responsibilities: · Back office sales: Market product to designated customer accounts via telephone/email. · Various administrative tasks like file keeping, printing, distribution of lists, emails. · Decision making. · Solve customer problems/complaints as necessary. · Assist customers with product knowledge. · Coordinate trucking pick up and deliveries. · Entering sales orders in our ERP system. · Maintaining ERP up to date on pricing, inventory etc. · Develop communication to customers as necessary. · Monitor progress on sales analysis vs planted. · Back-up other teammates as necessary. · Process payroll on a bi-weekly basis. · Manage insurance enrollment, records, and COBRA as necessary. · Monitor labor rules & regulations and develop polices as necessary. · Perform new employee onboarding. · Maintain employee files. · Assist with all requirements related to 401K administration · Make recommendations for more efficient and effective HR processes. · Update posting employee posters. Qualifications: · Associate's or Bachelor's degree in Business Administration or related field is a plus. · Experience with Microsoft Office suite · Ability to Multi task and prioritize tasks effectively · Proficiency in managing and operating various office equipment and software · Bilingual in English and Spanish preferred. · Knowledge of office management procedures · Strong attention to detail Physical demands: · Able to concentrate on multiple tasks simultaneously. · Able to use computers for extended period of time. · Able to sit for extended periods of time. · Able to walk the nursery once a week and as needed. Work Environment: · Indoor office work in a shared workspace. · Weekly nursery walks to review upcoming plant availability for sales. On these walks you can expect to be exposed to heat, cold, rain, dust, uneven surfaces, mud, water puddles, noise, direct sun.
    $38k-57k yearly est. 5d ago
  • Executive Assistant / Investment Coordinator -Tech Finance

    Career Group 4.4company rating

    Office Manager/Administrative Assistant job 37 miles from Fountain Valley

    Our client, a leader in the financial technology investment industry, is seeking a motivated, sharp, and highly organized candidate to join their team as an Assistant to provide dedicated support to a C-Suite executive and Founder. This is a pivotal role for a self-starter who thrives on responsibility, excels in a fast-paced environment, and has a natural ability to juggle multiple priorities seamlessly with excellent communication skills. This high-impact role will offer exposure to top-tier investors, internal leadership, and fast-paced cross-functional projects. The ideal candidate will be polished, proactive, and capable of managing complex communication, scheduling, and coordination at the highest level. The ideal candidate is a strategic thinker who enjoys connecting the dots, identifying efficiencies, and proactively solving problems before they arise. You must be able to take initiative, anticipate needs, and manage tasks without constant direction. Excellent communication skills and the ability to build relationships with key stakeholders are essential. This role demands someone who is not only highly organized but also adaptable to changing priorities and capable of pivoting with ease. The successful candidate will be detail-oriented, proactive, and comfortable taking ownership of tasks in a dynamic and high-pressure environment. Key Responsibilities: Provide comprehensive executive and personal support to a C-Suite leader, including managing a busy calendar, coordinating meetings, and handling high-level correspondence. Serve as the primary point of contact for internal and external stakeholders, ensuring professional, timely, and effective communication. Oversee event planning and management for corporate meetings, conferences, and holiday events, with a focus on attention to detail and smooth execution. Handle office management duties, including vendor relations, budgeting, and coordinating logistics for client and guest visits. Act as a strategic partner by identifying areas for process improvement, enhancing operational efficiency, and anticipating the executive's needs before they arise. Manage and prioritize multiple tasks and projects simultaneously, maintaining flexibility to accommodate shifting priorities and urgent requests. Assist with personal administrative tasks as needed, ensuring seamless day-to-day operations. Respond to after-hours requests as required, demonstrating availability and commitment to handling urgent needs. Qualifications: Bachelor's degree from a top-tier university is required, along with 1-2 years of professional or relevant internship experience Proficiency in MS Office, Google Suite, and Outlook. Strong organizational and time management skills with the ability to prioritize effectively and adapt to shifting demands. Exceptional written and verbal communication skills with a professional and approachable demeanor. A self-starter who takes initiative and is proactive in identifying and solving problems. Ability to remain calm under pressure and pivot seamlessly in response to evolving priorities. High level of discretion and professionalism, especially when handling sensitive and confidential information. Salary Range is highly dependent on experience: $60,000-$70,000 base plus bonus and highly competitive 100% paid health benefits and 401K with match ** Position is fully onsite 4 days a week in our office in Santa Monica. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
    $66k-100k yearly est. 5d ago
  • Office Manager

    Ultimate Staffing 3.6company rating

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    We are partnering with a growing fabrication company in Van Nuys that is seeking a proactive and detail-oriented Office Manager to oversee daily administrative operations. This role is key to ensuring the office runs smoothly, supporting staff, managing supplies, coordinating vendor services, and assisting with basic HR and finance tasks. Key Qualifications: Experience in office management or administrative coordination Strong organizational and multitasking abilities Excellent communication and interpersonal skills Bilingual in Spanish and English (preferred) Comfortable working in a dynamic, fast-paced environment This is a great opportunity to take ownership of office operations and contribute to a collaborative and hardworking team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $41k-52k yearly est. 7d ago
  • Admissions Assistant

    Net2Source Inc. 4.6company rating

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    Title: Admissions Assistant Duration: 5+ Months (High possibility of extension) Pay rate: $35.00/hr w2 Job Responsibilities: Advise prospective students regarding admission policies and procedures and offers timely solutions to applicants' requests regarding admissions; ensures the delivery of quality services through high standard customer service, personal attention, and responsiveness. Manage application data such as processing applications, preparing files for review, managing data in the student information system, and preparing enrolment reports. Evaluate applications and make admission decisions following university admission guidelines and review strategies with the admission committee; communicate with students about the status of admissions applications Minimum experience: University admission related experience: such as evaluating applications, making admission and scholarship decisions following rubrics and guidelines, student advising, or preparing enrolment reports. Detail oriented, organized, able to work well independently and as part of a team. Proficient skills in Excel, Word, PowerPoint. Strong communication skills (interpersonal, written, verbal, presentation). Ability to manage multiple responsibilities simultaneously. Ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads. Preferred not required: Experience working with International Students and understanding of the F-1 visa rules. Experience working in a CRM such as Salesforce
    $35 hourly 9d ago
  • Bilingual Administrative Assistant

    Western Youth Services 4.2company rating

    Office Manager/Administrative Assistant job 15 miles from Fountain Valley

    Western Youth Services is a leading expert in children's mental health and wellness solutions. As a hub of children's mental health in Orange County, we've been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume. The Administrative Assistant is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs. Responsibilities: Greets and assists clients with inquiries, , responds to emails, interfaces with public and provides general office support. Screens, sorts, and directs/distributes incoming calls, correspondence, and interoffice materials. Supports with processing documentation to ensure compliance with contractual obligations. Enters data into respective databases (Exym, contracted health plans, etc.) in a timely manner and assists with database maintenance. Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff. Processes and maintains Agency files in accordance with Agency policies and procedures. Exercises a high degree of confidentiality and discretion when working with client and Agency related data. Supports program staff with office related administrative duties. Other duties, as assigned. Minimum Qualifications: High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor's degree preferred. Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format. Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software. Awareness and demonstration of sensitivity to diverse socioeconomic and multicultural backgrounds. Bilingual in Spanish required. Salary: from $20.25 hourly Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan. Western Youth Services' Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families. Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.
    $20.3 hourly 9d ago
  • Admissions Assistant

    Infojini Inc. 3.7company rating

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    Admissions Assistant Duration: 04+ months contract with a possibility of extension Shift timing: 9:00 a.m. to 5:00 p.m. Monday through Friday (8 Hour Day Shift, 40 hrs/week) Pay Rate: $35/hr on W2 Job Responsibilities: Advise prospective students regarding admission policies and procedures and offers timely solutions to applicants' requests regarding admissions; ensures the delivery of quality services through high standard customer service, personal attention, and responsiveness. Manage application data such as processing applications, preparing files for review, managing data in the student information system, and preparing enrollment reports. Evaluate applications and make admission decisions following university admission guidelines and review strategies with the admission committee; communicate with students about the status of admissions applications Minimum experience: University admission related experience: such as evaluating applications, making admission and scholarship decisions following rubrics and guidelines, student advising, or preparing enrollment reports. Detail oriented, organized, able to work well independently and as part of a team. Proficient skills in Excel, Word, PowerPoint. Strong communication skills (interpersonal, written, verbal, presentation). Ability to manage multiple responsibilities simultaneously. Ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads. Preferred not required: Experience working with International Students and understanding of the F-1 visa rules. Experience working in a CRM such as Salesforce
    $35 hourly 9d ago
  • Admission Assistant

    Compunnel Inc. 4.4company rating

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    We are seeking a dedicated and compassionate Admission Assistant. Advise prospective students regarding admission policies and procedures and offers timely solutions to applicants' requests regarding admissions; ensures the delivery of quality services through high standard customer service, personal attention, and responsiveness. Manage application data such as processing applications, preparing files for review, managing data in the student information system, and preparing enrollment reports. Evaluate applications and make admission decisions following university admission guidelines and review strategies with the admission committee; communicate with students about the status of admissions applications. Note - This job is located in Los Angeles, CA 90089.
    $50k-66k yearly est. 9d ago
  • Financial Assistant

    Criterion 4.1company rating

    Office Manager/Administrative Assistant job 28 miles from Fountain Valley

    FINANCE ASSISTANT The Finance Assistant should have three years professional work experience in finance, accounting, operations, and QuickBooks online. This position works under the leadership of Finance and Operations, and interfaces regularly with both internal and external stakeholders. Primary responsibilities include participation in the monthly invoicing process, creation of reports including analysis and dissemination of financial information for use by management, reconciliation of diverse accounts to ensure data integrity of systems, maintenance of financial and budget records for accuracy, and support of internal business operations. REQUIREMENTS EDUCATION Bachelor's degree (preferred) TECHNICAL SKILLS Proficiency in, or desire to learn, the following programs: Excel and Smartsheet / spreadsheet software QuickBooks Online / accounting software Bluebeam / pdf editing software Harvest / project-driven time and expense tracking software Ability to learn, understand and efficiently use proprietary and custom software applications POSITION The following attributes are preferred, but not required: Familiarity with general business technology and terminology Ability to read and interpret financial statements and accounting records Familiarity with principles, practices and procedures of business record keeping General understanding of budget preparation and reconciliation process Strong analytical skills pertaining to mathematics and statistics TRAVEL While travel will be minimal, the ability to travel anywhere within in the United States by car and/or airplane is required for training and special projects. GENERAL Excellent verbal and written communication skills Exceptional organization Strong attention to details Ability to multi-task, prioritize, work under pressure and meet deadlines Desire to accept additional responsibilities over time PHYSICAL Work in an office environment, frequently at a desk or table Intermittent sitting, standing or stooping Occasional lifting of light objects weighing 25 lbs. or less At times, may be exposed to dust, dirt and other airborne debris Must comply with all safety precautions and policies (e.g.: OSHA, incident reporting) Travel by airplane and/or car, which may involve sitting for extended periods of time DUTIES This position will likely perform duties associated with the functions listed below. The specific duties listed below are examples; this list is not meant to be all-inclusive. General Maintain weekly time tracking in Harvest system and timesheet Collect and distribute mail, and send outgoing items via USPS, FedEx, UPS carriers Answer telephone calls and reroute to staff as appropriate Coordinate, schedule and prepare materials for meetings Maintain filing system and archiving with consideration to functionality and legal requirements Exhibit professional demeanor and appearance during business interactions with various levels of staff, clients, and vendors Finance/Accounting Perform routine calculations to produce analyses and reports as needed Maintain weekly, monthly and quarterly financial reports for budget tracking Research and disseminate information to assist with managerial budget reports Review and enter vendor invoices into accounting software per GAAP Participate in inventories and audits of company furniture and equipment Perform biweekly payroll processing; manual wage calculations and management reports Project Tracking & Invoicing Assist with new project set-up in internal systems and report discrepancies Maintain Project-related insurance and contract folders Audit employee time/expense entries for completeness and accuracy Process and analyze reports pertaining to client budgets and profitability Participate in preparation and submission of invoicing and backup documentation Assist with tracking of accounts receivable and collections efforts Operations Audit office supplies and monitor stock levels for reordering Assist in analysis of new equipment and software to improve internal user experience Facilities maintenance, including cleaning, trash, and other special projects Develop and update administrative systems to make them more efficient Suggest changes or improvements to increase accuracy, efficiency, and cost reductions Creation of SOPs and other training materials for use by internal staff Continuing Education Self-study to improve understanding of Criterion's business model, services, and stakeholders Improve proficiency in frequently used software (Excel, QuickBooks, Smartsheet/ Harvest) Cross-training with Operations team members to provide coverage for vacations/absences Conduct individual research, attend conferences and seminars to stay abreast of current and future products and technology Improve professional and legal knowledge by attending educational workshops; establishing personal networks and participating in professional societies
    $37k-47k yearly est. 12d ago
  • Dental Office Manager

    Morgan Dental Corp 3.3company rating

    Office Manager/Administrative Assistant job 36 miles from Fountain Valley

    Job DescriptionBenefits: 401(k) Bonus based on performance Health insurance 401(k) matching Employee discounts Training & development Vision insurance Our growing Dental Office is looking for an experienced, personable, enthusiastic Office Manager. Responsibilities include but are not limited to: -Overseeing the daily operations of the dental office -Develop a high level of patient satisfaction -Strong leader who leads by example -Motivation to meet monthly production and collection goals We offer benefits (medical and dental) as well as paid vacations, holidays and 401K. Excellent income potential and incentives. Full-time, Monday thru Friday. Requirements: -Minimum 5 years experience as a Dental Office Manager. HMO experience is highly desirable. -Strong sales and presentation skills a must. Explains dental needs to our patients in a way that helps them understand what treatment is recommended and makes the patients feel comfortable and confident. -Strong communication skills -Team player -Pro-active / Self starter -Detail Oriented -Reliable Please email your resume. Thank you,
    $47k-68k yearly est. 35d ago
  • Dental Office Manager

    Gold Coast Dental

    Office Manager/Administrative Assistant job 15 miles from Fountain Valley

    **5 YEARS OF DENTAL EXPERIENCE AS DENTAL MANAGER IS REQUIRED Experienced Office Manager needed for privately owned Dental Office. We have multiple doctors and offer every type of dental service. Patient-focused office with highly skilled staff. We take great pride in providing exceptional customer service to our patients who wish to experience unparalleled dental care. The ideal candidate should have excellent personal skills, a willingness to further their skills, and take great pride in the presentation of the office and themselves. *Must be comfortable presenting and selling ortho, implant and full mouth cases. Pay $67,000-70,000 $Monthly Bonus of 1% of total office revenues Benefits Medical Dental Retirement Plan Monthly Bonuses Responsibilities Operational Focuses and trains on specialty, hygiene, and general dentistry's growth in collections. Accurately maintains and analyzes financial reports and achieves practice financial goals. Analyze internal processes, monitors competitors' innovations, and recommends and implement procedural or policy changes to improve operations and control costs. Monitor the facilities to ensure that it remains safe, secure, and well-maintained. Prepare, monitor, and track operational reports and key vitals of the company to ensure accuracy and efficiency. Oversees billing and collection processes. Supervises patient recordkeeping and HIPAA compliance. Ensures optimal patient care, monitors patient satisfaction, and resolves complaints. Ensures office compliance to OSHA, Dental Board, and dental plan requirements. Weekly and monthly reporting as requested by owner or Director and ensures managers are doing the same. Evaluates and implements additional providers including GP, hygiene, and specialties Personnel Perform annual performance evaluations for the region's employees Ensure adequate staffing levels are meet Oversee and approve the region's employee schedules, time off and vacation request Successfully manage the staff including employee relations, coaching and development. Support the dentists and ensure their clinic duties are carried out Perform to expectations of the production goals outlined by the executive team Maintain and manage regulatory and compliance issues within your office. Pluses Open Dental Spanish
    $67k-70k yearly 31d ago
  • Assistant Dental Office Manager

    High End Hiring

    Office Manager/Administrative Assistant job 36 miles from Fountain Valley

    Our high-end boutique dental practice in Beverly Hills is looking for an amazing Assistant Office Manager, working hand in hand with the Office Manger and the Doctor to help expand the practice! Paid continuing education is also part of the job! Some dental experience with knowledge of dental office operations is required plus a friendly outgoing personality. Manage the daily operations of the front of office - front desk, billing, scheduling, etc Oversee scheduling of appointments, ensuring optimal patient flow and minimizing wait times. Coordinate with dental professionals to ensure proper communication regarding patient care and treatment plans Experience Previous experience in a dental practice is required. Familiarity with electronic health record systems is preferred. We invite qualified candidates who are passionate about contributing to a thriving dental practice to apply for this rewarding opportunity as our Assistant Office Manager. #IND DAYS/HOURS: Mon, Tues, Thu 7:40 - 5:00 Wed 8:40 - 4:00 Friday 8:40 - 1:00 We will offer extensive paid continuing education - courses, seminars, and travel for them! Job Type: Full-time Pay: $30.00 - $37.00 per hour Requirements Previous experience in a dental practice is required. Familiarity with electronic health record systems is preferred. Benefits Dental insurance Paid time off Paid executive training
    $30-37 hourly 9d ago
  • Dental Office Manager

    Assure Dental Family Care & Braces

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    Smile Finders is a licensed referral service that is approved by The California State Board of Dental Examiners. Smile Finders offers referrals for General and Cosmetic Dentistry, Orthodontics (Braces), Periodontics (Gum Disease), Endodontics (Root Canal Therapy), Oral Surgery (Dental Implants and Wisdom Teeth) and Pedodontics (Children's Dental Specialist). Our dental affiliate owns and operates many PREMIER dental facilities under different names in the Greater Los Angeles area. We are a company in growth and we are looking for qualified, team-oriented, people to promote the importance of routine dental health care and our business. We have over 45 years of collective management experience. Our offices are all beautifully appointed with state-of-the-art technology, including digital radiography. While our offices are very busy, we do not operate like a clinic. We desire to attract and retain quality-oriented staff that have excellent work ethic and communication skills. We pride ourselves on being ethical, consistent and dedicated. Job Description Job Requirements: We seek people who have at least of five years of progressive management experience in a dental facility. This position is for a "working manager". You will not only lead the team its daily activities and toward monthly collection and production goals, but you will be responsible yourself for certain tasks. You will lead approximately 5 front office staff members and 7 back office dental assistants, plus a treatment counselor. Our facilities are approximately 60% PPO, 35%HMO, and 5% cash. Your management style must be task and goal oriented. You will need to closely monitor that job functions are being worked efficiently and productively. You will need to be a firm leader and adhere to company procedures and policies. You will not be the designated treatment counselor, but may need to operate on a fill-in basis. You will need to ensure that patient flow is handled such that patient's are not waiting too long before seeing the Dentist. You will assist to problem solve all patient complaints on a timely basis as we must ensure that we are responsive and attentive in sensitive patient relation issues. You must be able to communicate with a wide breadth of people: Dentists, Managed Care Representatives, patients of all walks of life, and a multi-cultural staff and public. The ability to speak Spanish is a plus for this position, but not required. As a manger of a thriving business, we want you to take pride of "ownership" and take charge to ensure things run smoothly and that we accomplish financial goals. You have bottom line responsibility for your office. Our responsibility is to provide you all the tools and resources necessary to accomplish these objectives. Some evening and some Saturdays are required. We offer a competitive salary and incentive structure, medical and dental benefits, and are working on additional group benefits. Salary is dependant upon experience, number of facilities under management, and your ability to drive the business. Serious applicants who desire long-term employment need only apply. Qualifications At least 5 years dental management experience 1-3 years dental treatment coordinating experience (Indemnity, PPO, HMO) Knowledge of dental billing Working knowledge of Microsoft suite Self motivated and ambitious attitude Excellent communication skills Additional Information Join us, do what you love and make a difference in people's lives!!! ********************************
    $47k-67k yearly est. 60d+ ago
  • Dental Office Manager

    A Briter Smile

    Office Manager/Administrative Assistant job 34 miles from Fountain Valley

    Job Description Office Manager – Dental Practice A Briter Smile | 4905 York Blvd, Los Angeles, CA 90042 Full Time | Monday–Friday, 9:30 AM–5:30 PM | Some Saturdays Required We’re Hiring an Experienced Dental Office Manager! A Briter Smile is looking for a highly motivated, service-driven, and detail-oriented Office Manager to lead and support our dental operations. We’re a patient-centered practice located in the heart of Highland Park (York Blvd, Los Angeles), and we pride ourselves on delivering outstanding dental care in a welcoming environment. What You’ll Be Responsible For: Overseeing day-to-day front office operations Treatment planning and case presentation Scheduling and managing patient flow Insurance billing and collections Verifying insurance eligibility and benefits Supporting front office team with training and leadership Maintaining a smooth and professional patient experience Who We’re Looking For: ✅ Minimum 3 years of dental office experience, including billing, scheduling, and treatment coordinating ✅ Strong understanding of front office protocols and systems ✅ Excellent communication and organizational skills ✅ A service-first, patient-focused mindset ✅ Able to lead with professionalism and positivity ✅ Familiarity with dental software (Dentrix) Schedule & Location: Full-time: Monday–Friday 9:30 AM–5:30 PM Some Saturdays required (as scheduled) Location: 4905 York Blvd, Los Angeles, CA 90042 (Please confirm commute feasibility before applying) Ready to Join a Practice That Values Your Expertise? Please email your resume to ******************************* and tell us why you’d be a great fit for our team. We look forward to meeting you! Skills: General Practice PPO Denti-Cal Dentrix Spanish Bilingual Billing Insurance Scheduling Compensation: $25-$32/hour
    $25-32 hourly Easy Apply 13d ago

Learn more about office manager/administrative assistant jobs

How much does an office manager/administrative assistant earn in Fountain Valley, CA?

The average office manager/administrative assistant in Fountain Valley, CA earns between $34,000 and $67,000 annually. This compares to the national average office manager/administrative assistant range of $27,000 to $55,000.

Average office manager/administrative assistant salary in Fountain Valley, CA

$48,000
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