Office manager/administrative assistant jobs in Fremont, CA

EA/PA to CEO & COO | Fast-Growing AI Company | San Francisco (Hybrid) Location: This role is based in San Francisco, with a hybrid schedule depending on executives' needs. Salary: $150- 180k + Bonus + Equity + Benefits We're a high-growth AI company on a mission to transform the future - and we're looking for an exceptional EA/PA to support our CEO and COO. This is a hybrid role: 50% Executive Assistant, 50% Personal Assistant, and 100% essential! You'll be the right hand to two dynamic executives, helping them stay focused, prepared, and moving fast. If you're someone who thrives in high-energy environments, can anticipate needs before they arise, and loves making things run smoothly. What You'll Be Doing: Manage busy and ever-changing calendars Coordinate complex business and personal travel Handle expenses, meeting prep, and logistics Schedule personal appointments and events Plan and manage executive-level offsites or events Occasionally run personal errands and manage day-to-day life logistics Be available with a 24/7 mindset (note: this does not mean working around the clock, but being flexible and responsive) What We're Looking For: 5+ years of experience as an EA/PA supporting C-level executives Previous startup experience or top-tier finance firm experience required - you know how to pivot quickly and work with ambiguity Highly organized, resourceful, and comfortable in a fast-paced environment Discreet, trustworthy, and capable of handling sensitive information A flexible, self-motivated, no-task-too-small mentality Strong work ethic and a natural sense of urgency A 4 year degree We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

The Executive Administrative Assistant provides high-level administrative support to a c-level executive, ensuring smooth operations and effective time management. This role involves handling sensitive information, coordinating complex schedules, managing communication, travel planning, meeting coordination, team building, and assisting with various projects. The ideal candidate is highly organized, proactive, and skilled in multitasking, with excellent communication and interpersonal abilities. **Hybrid opportunity in San Jose Key Responsibilities Executive Support • Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. • Receives assignments in the form of tasks and goals and follows established processes to meet the goals of the unit. • Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate. • Prepare, edit, and format reports, presentations, and other documents. • Act as a liaison between executives and internal/external stakeholders. • Acts as an information resource in routine and unusual situations. • Manage the Santa Clara office Administrative Tasks • Organize and maintain confidential files and records. • Executes budgets, develops schedules, and enforces policies and procedures. • Monitor deadlines and ensure timely completion of tasks and projects. • Manage the Patent Process • Interacts directly with subordinates and peer groups; engages in routine exchanges of information; interactions with external Contacts, if applicable, would be monitored. • Gathers information for production of reports, org charts, administrative procedures and company guidelines. • Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit. • Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork. Meeting Coordination • Schedule, plan, and coordinate meetings, conferences, and events. • Prepare agendas, take meeting minutes, and track follow-up actions. • Arrange for necessary materials, technology, and catering services. • Coordinates a wide variety of larger scale meetings and events on and off site including: schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information. Travel and Logistics • Arrange domestic and international travel, including flights, accommodations, and itineraries. • Anticipate and resolve travel-related issues or conflicts. Project Assistance • Support special projects, research, and initiatives as directed by executives. • Coordinate cross-functional activities and track project progress. • Prepares correspondence, agendas and presentation graphics; creates and maintains office files and databases; completes and submits expense reimbursement forms and reconciles credit card statements. Qualifications Education: Bachelor's degree in Business Administration or a related field (preferred) or equivalent work experience. Experience: • Minimum of 3 years of experience in an executive administrative role. • Proven experience supporting C-suite executives is a plus. Skills: • Strong proficiency in Google Workplace Suite & Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.). • Strong proficiency in Concur. • Exceptional written and verbal communication skills. • High attention to detail and organizational skills. • Ability to handle confidential information with discretion. • Strong problem-solving skills and a proactive mindset.

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine is seeking a Administrative Associate 3 to provide administrative and operational support working under general supervision. The Administrative Associate will be supporting the Regional Division and working closely with the Regional Division Chief. The ideal candidate will have administrative associate experience in organizing highly detailed tasks, and the ability to work independently and in a team environment. The position will function as a part of a Clinical Operations team reporting to the Senior Clinical Operations Manager who is passionate about working as a team and further enhancing professional development within the team. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website: **************************************** Duties include: Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ****************************** The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Job Title: Administrative Assistant Duration - 06 months Full-Time (40 hours/week) | Hybrid (2-3 days onsite, as needed) About the Role: The Department of Neurology is seeking an experienced Administrative Assistant to provide high-level administrative and operational support. This role involves managing calendars, coordinating meetings, arranging travel, and processing reimbursements. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced academic environment. Key Responsibilities: Manage calendars, schedule meetings, and coordinate logistics for departmental leadership. Handle travel arrangements, including bookings and itineraries. Process reimbursements, expense reports, and financial transactions (experience with Oracle Financials a plus). Assist with documentation, communication, and general administrative duties. Support departmental operations as needed, maintaining confidentiality and professionalism. Qualifications: Minimum 3 years of office administrative experience. Strong skills in calendaring, meeting scheduling, and travel coordination. Experience with financial processing (reimbursements, purchasing, or expense reporting). Proficiency in Microsoft Office Suite and related administrative tools. Excellent communication, organization, and multitasking abilities. Oracle Financials experience preferred. Top 3 Hiring Priorities: ✅ Calendaring & Meeting Scheduling ✅ Financial Transactions & Reimbursements ✅ Travel Booking & Coordination

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

Ultimate Staffing Services is actively seeking an experienced Office Manager to join their client's team in Mountain View, California. The Office Manager will be responsible for overseeing the daily operations of the office, ensuring smooth administrative functions, and maintaining an organized and efficient work environment. Key Responsibilities Manage day-to-day office operations, supplies, and equipment. Coordinate administrative support functions, including reception, mail distribution, and filing systems. Oversee office budgets and expenses; manage vendor relationships. Organize meetings, company events, and travel arrangements. Ensure compliance with company policies and health/safety regulations. Support HR functions such as onboarding new employees and maintaining personnel records. Act as the point of contact between staff, management, and external partners. Maintain a clean, safe, and well-organized office environment. Troubleshoot basic IT or facility-related issues and coordinate with service providers as needed. Requirements Proven experience as an Office Manager, Administrative Manager, or similar role. Strong organizational and time management skills. Excellent written and verbal communication. Proficiency in Microsoft Office Suite and general office software. Ability to multitask and handle changing priorities in a fast-paced environment. High school diploma or equivalent (Bachelor's degree preferred). Preferred Qualifications Experience managing budgets and office vendors. Familiarity with HR processes and tools. Knowledge of workplace health and safety standards. Required Work Hours Monday to Friday, first shift. 8am-5pm Additional Details This is a supervisory position with a minimum pay of $33 and a maximum pay of $45 per hour. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job type: FULL-TIME Division: GENERAL ENGINEERING Reports to GE Division Manager or Project Manager; coordinates office activities and maintains business files of projects by performing the following duties. Essential Duties: Assists project manager in preparation and filing of such documents as subcontracts, major purchase orders, vendors, general information/correspondence, and/or other business transactions in project management system. Sets up and maintains project files: subcontracts, purchase orders, vendors, and general information/correspondence and/or other business transactions. Prepares and distributes such reports as approved by the project manager: job and equipment, field staff, and administrative time sheets. Receives and distributes payroll checks. Processes and reconciles approved monthly billings by matching invoices with packing slips. Maintains payment log for subcontractors and purchase orders. Sends approved invoices on AP system, purchase orders, and project submittals to accounting and general engineering divisions. Electronically distributes submittals, Requests for Information (RFI), submittals, and correspondence for project engineers. Opens and routes incoming mail, correspondence, and prepares outgoing mail, UPS and overnight deliveries. Prepares and processes paperwork for newly hired and terminated employees; distributes project-related safety information. Orders and maintains inventory of office supplies. Greets and assists visitors; gives information to customers, employees, vendors, and business representatives. Performs other duties as assigned. Desirable Qualifications: 2+ years of office operations experience and/or training in office procedures and operations. Ability to organize office transactions and coordinate office activities related to a construction project. Proficiency in Microsoft Office applications (Excel, Word, etc.) Proficiency in Procore preferred but not required. Ability to establish and maintain collaborative and ongoing relations with supervisor/s, co-workers, field staff, vendors, and business associates. Excellent interpersonal, organizational, and communication skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Persons performing service in this position will lift up to 50 pounds of force or exert up to 20 pounds or more frequently to lift, carry, push, pull or otherwise move objects. This type of work involves sitting, standing, walking, kneeling, bending, and climbing for a varied amount of time. Close vision work is also required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Base Salary Range: $42,000 to $60,000 Annually Pay may vary based upon relevant experience, skills, location, and education among other factors. FLSA Status: Non-Exempt

WHO WE ARE Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram. Trusted by over 1 million brands in 170+ countries, we're an official Meta Business Partner, backed by top investors including Bessemer Venture Partners. With 350+ teammates across international offices in Barcelona, Austin, Amsterdam, São Paulo, and Yerevan - Manychat helps businesses across the globe improve their ROI and grow faster. WHO WE'RE LOOKING FOR We're looking for a high-potential Personal Assistant to support the CEO of Manychat in Palo Alto, CA. This is a unique opportunity for a smart, resourceful, and proactive graduate or early-career professional who's excited to learn directly from a founder while taking real ownership of execution across personal and professional priorities. You'll work side-by-side with the CEO, helping him stay focused on high-impact decisions by managing all operational, personal, and logistical details with precision and care. From scheduling and research to coordinating household projects and handling day-to-day tasks, you'll be the person who makes things happen. You're naturally organized, adaptable, and quick to learn. You take pride in handling details others overlook, and you thrive in an environment where initiative and reliability are key. Fluency in Russian is essential, as you'll coordinate both business and family-related matters. The role is based locally in Palo Alto (within 15-20 minutes) and combines remote coordination with regular in-person interactions. WHAT YOU'LL DO Protect the CEO's focus - taking ownership of logistics, errands, and coordination so his attention stays on strategic priorities. Manage scheduling and communications, ensuring seamless organization across professional and personal calendars. Coordinate projects and vendors - from contractors and household services to travel logistics and event planning. Handle daily operations such as booking appointments, arranging meetings, managing deliveries, or researching services. Oversee household and family logistics, including scheduling childcare support, home maintenance, and errands. Plan and support events, from dinners and gatherings to small networking or social occasions. Keep everything documented - maintaining clarity across tasks, contacts, and ongoing workflows for smooth continuity. Continuously look for leverage: propose improvements, automations, or new ways to save time and streamline operations. WHAT YOU'LL BRING Strong organizational and prioritization skills, with a natural ability to bring order to complexity. Fluent communication in Russian and English, both written and verbal. A proactive, self-starting mindset: you don't wait for instructions - you anticipate needs and act quickly. Resourcefulness: you can figure things out, whether it's troubleshooting a system, booking the right vendor, or managing an unexpected issue. High attention to detail and pride in delivering quality work. Tech-savvy: comfortable with Google Workspace, Apple products, and digital productivity tools (Notion, task managers, etc.). Discretion and reliability: able to handle sensitive information with confidentiality and professionalism. Adaptability and humility: equally comfortable managing errands, coordinating with executives, or solving hands-on problems. Curiosity and growth mindset: eager to learn how a fast-scaling tech company operates and how to create more leverage every day. Local presence: based within 15-20 minutes of Palo Alto, available for in-person coordination several times a week. Nice to have: Experience managing projects, logistics, or events - whether through internships, part-time roles, student organizations, or side projects. WHAT WE OFFER We care deeply about your growth, well-being, and comfort: Competitive compensation based on experience and impact. Direct mentorship and exposure to executive operations at a global tech company. A high-trust, high-autonomy environment where initiative is valued. A rare opportunity to learn directly from the CEO while contributing to meaningful outcomes daily. A dynamic, fast-moving role with real responsibility and room to grow. Manychat is an Equal Opportunity Employer. We're committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance. This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you're set up for success. With my application, I accept the Manychat Privacy Policy.

Job Description Office & Operations Manager Type: Full-Time The Opportunity: Ohalo™ is seeking a hands-on, experienced, and versatile Office & Operations Manager to join our growing team. This is a critical role in our Operations organization, responsible for ensuring our South San Francisco HQ runs smoothly while supporting company-wide facilities programs during a period of rapid growth and expansion. Reporting to the Chief of Staff and working closely with HR, IT, Finance, and site leads across labs and greenhouses, you will manage daily office operations, lead visitor and employee experience, and help build the infrastructure that keeps Ohalo operating at scale. With strategic investor support and a strong balance sheet, Ohalo is continuing to expand its world-class Commercial, R&D, and Product Development teams and facilities across the San Francisco Bay Area, including South San Francisco, the Santa Cruz area, and Watsonville. You will be joining a purpose-driven team at a pivotal moment as we scale our operations and prepare to bring transformational agricultural products to global markets. This is a unique opportunity to take ownership of facilities and operations in a high-impact company with a long-term vision for sustainability and innovation in food systems. Key Responsibilities: Office Operations Keep the office running smoothly: order supplies, stock snacks, coordinate lunch orders, and ensure a clean, well-maintained workspace. Act as the go-to problem solver for office or building needs, liaising with property management and external vendors. Manage seating plans, desk setups, and tech coordination for new hires. Maintain an organized system for all incoming and outgoing mail and packages. Welcome visitors, candidates, and new hires; ensure a professional and friendly onsite experience. Employee Experience & Culture Partner with HR on employee onboarding and voluntary offboarding, including welcome lunches, swag, and workspace preparation. Serve as onsite point of contact for recruiting interviews and guest visits, ensuring seamless logistics. Organize in-office employee events (pop-ups, happy hours, recognition days, birthdays, milestones). Assist with company-wide meeting logistics, including scheduling, space setup, and onsite support. Facilities & Vendor Management Manage vendor relationships and service agreements (janitorial, HVAC, landscaping, waste, etc.). Coordinate preventative maintenance schedules and emergency response protocols. Support safety and compliance programs, ensuring documentation, inspections, and trainings are up to date. Track leases and landlord approvals in partnership with leadership. Contribute to projects such as site upgrades, build-outs, and process standardization across locations. About You 4+ years experience in facilities management, office management, or operations (biotech/ag-tech/lab/greenhouse exposure a plus). Hungry, resourceful, and driven to get things done with minimal direction-thriving in fast-paced, dynamic environments. Strong generalist skill set: energized by tackling new projects and challenges in areas that are new to you. Experience with visitor management and recruiting logistics. Skilled in vendor management, budgeting, and cross-functional collaboration. Familiarity with EHS/OSHA compliance preferred. Organized, detail-oriented, and approachable - with a professional presence for employees, candidates, and external guests Note this is not a 9-5 job. As part of a fast-moving startup, this role calls for a "do what it takes as long as it takes" mindset. The anticipated pay range for this role is $105,000 - $130,000 per year for our South San Francisco location. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, budget availability, internal equity, geographic location and external market pay for comparable jobs. About Ohalo: Ohalo™ aims to accelerate evolution to unlock nature's potential. Founded in 2019, Ohalo develops novel breeding systems and improved plant varieties that help farmers grow more food with fewer natural resources, increasing the yield, resiliency, and genetic diversity of crops to sustainably feed our population. Ohalo's breakthrough technology, Boosted Breeding™, will usher in a new era of improved productivity to radically transform global agriculture. For more information, visit ************** Notes: If you previously applied for a job at Ohalo Genetics, we encourage you to restate your interest in the position by submitting your application. No visa sponsorship is available for this position at this time. No Recruiters, please

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco office. You will be required to be in office 3 days per week.

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Seeking an Office Manager for a single provider practice. The Office Manger must be experienced delivering the highest of customer service standards for patients, families and office staff. Responsible for the day-to-day operations, administration and ensures steady workflow and that the office runs smoothly. Responsible for smooth operation of the front office: manage check-in/out, verification of insurance, authorizations, billing entry Responsible for smooth operation of the clinical team: hire, delegate team training and monitor progress Maintain a smooth, efficient flow of administrative operations, ensuring that patients are served as efficiently and effectively as possible Orders and maintains clinical and office supplies and equipment Follow and enforce company policies and procedures Keep current and changes in employment and privacy laws, HIPAA requirements and other relevant laws and regulations as related to dental office operations. Ensures the cleanliness of the facility and oversees a smooth operation Track business statistics and implement changes as deem needed Develop and implement office policies and procedures Qualifications Minimum of 2 years' experience working in a dental office environment (front) Minimum of 2 years' supervisory experience Strong customer service orientation Must have excellent computer skills to read and analyze report Outstanding organization and implementation skills Positive, friendly, approachable disposition Ability to work with multiple priorities Additional Information All your information will be kept confidential according to EEO guidelines.

The Business Manager at Western Dental is responsible for running and perpetuating a productive, efficient, and engaged dental practice. At the core of your dedication is supporting the doctors, the Director of Operations (DO) and the office staff to develop the practice while developing a successful and positive team. Responsibilities Essential Functions: * Be supportive of company standards while effectively building and nurturing a positive working relationship with the doctor(s). * Provide exceptional customer service by making the patient the #1 priority! * Management, training, and oversight of our office staff team members. * Strong organizational and leadership skills. * Collaboration with experienced professionals in our corporate and operations management teams. * Versatility in working with analytical and financial data; including budgets, financial plans, and reports. * Using information systems tools and reports. * Good judgment and a strong ability to work with people like our team members, patients, and management. * Good written and verbal communication skills. * Lots of enthusiasm for seeing the company's business constantly improve. * Lead strategic local marketing initiatives that help drive brand awareness and new patient growth. * Energetic and eager to tackle new projects and ideas. * Comfortable in both a leadership and team-player role. Qualifications Qualifications: Educations/Certification: * Minimum of high school diploma or equivalent required; bachelor's degree strongly preferred * Maintain annual OSHA, HIPAA, and/or Infection Control training. Skills and Abilities: * 3-5 years of leadership/management experience in a professional environment with direct patient contact preferred. * Excellent positive attitude and customer service skills * Professionalism and integrity in all aspects of the job, including image and both verbal and written communication skills. * Possess exceptional interpersonal and relationship building skills, including conflict resolution skills. * Strong organization, planning and analytical skills. * Ability to use good judgment to make decisions independently. * Ability to multitask and remain calm in a rapidly changing environment. * Computer proficiency and the ability to learn new programs as required. Work Environment and Conditions: * Overtime required as approved by DO. * Travel as needed for training and to perform job functions. * Safety procedures and personal protective equipment are required to minimize the risks from X-rays and blood-borne pathogens. * Potential of prolonged sitting and standing

Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.

Job Description Join our team at Cosmetic Dentistry of Hayward as a Dental Office Manager! About Us: We are a dedicated dental practice committed to providing exceptional patient care while fostering a positive and supportive environment for our team. Our state-of-the-art clinic is proud to serve the community and values collaboration, professionalism, and a welcoming atmosphere for both staff and patients. The Role: As our Dental Office Manager, you will be a key leader, ensuring the smooth operation of the clinic and supporting both our patients and team members. Your responsibilities will include: Leading, mentoring, and inspiring the team. Managing schedules to optimize patient flow and clinic efficiency. Overseeing billing, insurance claims, and patient financial inquiries. Ensuring compliance with healthcare regulations and best practices. Creating a warm, professional, and patient-focused environment. What We're Looking For: Strong leadership and communication skills. Minimum 1-3 years of experience in dental office management. Excellent organizational and multitasking abilities. Passion for patient care and team success. Positive, proactive attitude. Why Join Us: Competitive salary and benefits package. Opportunities for professional growth and development. Supportive, team-oriented work culture. If you're ready to make a meaningful impact and lead a thriving dental office, apply today!

Curry Up Now is a rapidly growing Indian Fine Fast Casual restaurant group. From our first food truck in 2009 to 5 trucks at the present time along with 3 Brick & Mortar stores and an ultra cool craft cocktail bar, we are in the midst of some pretty amazing growth. Our next store opens in San Jose in June. We are already the largest purveyor of Indian Street Food in the US and are primed for growth in 2015 and beyond... Our food, drinks and concept are fresh, fast and bursting with flavor. We offer contemporary food menus along with a large Gluten-Free, Vegan & Vegetarian menus. We are looking for an Operations Rock Star/Office Manager to work with our Senior Management Team in all operations of our business; restaurant, food trucks, catering This role will be be based in our corporate office in South San Francisco We are looking for someone to come in and help us with our growth Help with HR Help with Payroll Help with Book Keeping Qualifications Bachelors degree preferred. 3-5 years experience in supervisory position required, preferably in a dining/restaurant setting. Multi-unit experience preferred. Must have in-depth experience of service standards in the restaurant industry. Must have some knowledge of cooking and time preparation in kitchen. Must have knowledge of food and labor cost controls. Strong interpersonal skills required. Must be pleasant, helpful, friendly, outgoing, enthusiastic and courteous Must be team-oriented. Able to handle team concerns in a tactful and caring manner. Exhibits good leadership skills in communication. Speaks well and can motivate others. Writes clearly and precisely with meaning. Must be able to work varied shifts. Must be an Excel Guru. HR Experience. Book Keeping Experience. Quick Books preferred. Additional Information REQUIRED SKILLS Lift, Push, Shove up to 50lbs Have excellent communication and organization skills Have financial & excel skills; modeling, P&L, Budgeting, Forecasting Reading, writing and oral proficiency in the English language. Spanish proficiency is a plus Willing to work a flexible schedule and holidays Be a self-motivator and motivator of others Work in a safe, prudent and organized manner Have an in-depth knowledge of Food Have a in-depth knowledge of Fast Casual processes Have a minimum of 3 years experience in similar position Have the ability to handle multiple tasks at one time Must have excellent attention to details, and extensive service knowledge Be able to drive to all our locations The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills. This is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by a manager or Head of Department/Division. The employee will actively follow CUN policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.

S afety Max Corporation is headquartered in San Francisco and helps businesses prepare and respond to emergency situations that can affect their people and property. Think first aid supplies, preparedness kits, AEDs and CPR training. We serve a national clientele and our customers are large businesses. Job Description We are seeking a friendly, relationship oriented individual to join our team in an operations and administrative management role. This position reports to our senior operations manager and president. Ideal candidates have worked in similar roles for small and medium sized businesses and are within easy commute to our (Bayshore Blvd area) San Francisco office. Responsibilites: Your primary responsibility will be full-cycle order fulfillment; credit, sales orders, invoicing, A/R , purchasing and production. There will be extensive client, vendor and partner interaction and you will need to solve problems on a day to day basis. You will also manage office, production and warehouse staff. Qualifications • Accounting. Experience posting complex sales and purchasing transactions like returns, credit memos and special orders. • Comprehensive and in-depth knowledge of accounting programs like Peachtree, Sage and QuickBooks. • Extremely detailed oriented with ability to manage multiple projects and priorities. • Quick learner and be able to work in a fast pace environment. • You have great judgement and problem solving ability. • Five (5) years experience in general office administration • You have been in a role where you were required to solve problems and make decisions on your own • You are friendly, enjoy working with others and feel comfortable talking on the phone! • Above average skills with MS Office applications • 4-Year college degree preferred • Excellent verbal and written communications skills • Experience building relationships and negotiating with vendors • We are not located near transportation therefore personal transportation is required. Additional Information Please note that this is not an entry level position. Candidates MUST have at least 5 years of experience within a similar role. For immediate consideration, please apply online.

At Rad AI, we're on a mission to transform healthcare with artificial intelligence. Founded by a radiologist, our AI-driven solutions are revolutionizing radiology-saving time, reducing burnout, and improving patient care. With one of the largest proprietary radiology report datasets in the world, our AI has helped uncover hundreds of new cancer diagnoses and reduced error rates in tens of millions of radiology reports by nearly 50%. Rad AI has secured over $140M in funding, including a recently oversubscribed Series C ($68M round) led by Transformation Capital, bringing our valuation to $528M. Our investors include Khosla Ventures, World Innovation Lab, Gradient Ventures, Cone Health Ventures, and others-all backing our mission to empower physicians with cutting-edge AI. Our latest advancements in generative AI are used by thousands of radiologists daily, supporting more than one-third of radiology groups and healthcare systems and nearly 50% of all medical imaging in the U.S. at partners including Cone Health, Jefferson Einstein Health, Geisinger, Guthrie Healthcare System, and Henry Ford Health. Recognized as one of the most promising healthcare AI companies by CB Insights and AuntMinnie, and ranked by Deloitte as the 19th fastest-growing company in North America, we are building AI-powered solutions that make a real impact. Most recently, Rad AI was named to CNBC's Disruptor 50 list, highlighting the innovation and momentum behind our mission. If you're ready to shape the future of healthcare, we'd love to have you on our team! Why Join Us: We're seeking a proactive Office Operations Manager to oversee our San Francisco office. In this role, you'll ensure the office runs smoothly, employees feel supported, and our culture thrives. Beyond managing daily operations, you'll help create an exceptional workplace experience, innovative space design, support company-wide initiatives, and enable teams to collaborate seamlessly. You'll work closely with leaders and colleagues across the company, coordinating logistics, planning events, managing local perks and benefits, and improving office processes. The ideal candidate is highly organized, detail-oriented, proactive, and tech-savvy. You should be based in San Francisco and comfortable working from the office five days a week. What You'll Be Doing: Serve as the primary point of contact for our office, supporting employees, visitors, vendors, and contractors while managing relationships with landlords and other service providers. Serve as a cultural ambassador, reinforcing company values in everyday operations. Manage office supplies, equipment, and facilities maintenance, ensuring smooth daily operations. Develop and implement efficient office processes and systems to optimize workflows. Plan and execute company-wide events, offsites, team activities, and celebrations. Manage local perks and benefits to support employee satisfaction and engagement. Partner with the People team to foster employee engagement and workplace culture. Assist with travel coordination or visitor arrangements when needed. Able to handle general administrative tasks as needed. Who We're Looking For: Based in San Francisco and available to work from the office five days a week. 4+ years of full-time work experience, including 2+ years specifically in office management, workplace operations, or facilities, with startup experience strongly preferred. Proven experience establishing offices, building processes, or leading office expansions, not just maintaining existing structures. Proficient with tools including Slack, Google Workspace, Zoom, and expense management platforms. Strong track record of planning and executing company-wide events and cultural initiatives. Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities. Excellent communication and interpersonal skills, with the ability to build trust across all levels of the company. Comfortable working in a fast-paced, evolving environment. Nice to Have: Prior experience working within a technology startup or high-growth company. Prior experience organizing large-scale offsites or high-touch company events. Passion for healthcare and/or mission-driven technology is a strong plus. Join our world-class team as we build and deploy AI solutions that empower physicians and transform patient care-making a meaningful impact on millions of lives. Driven by our mission, we prioritize transparency, inclusion, and close collaboration, bringing together exceptional people to revolutionize healthcare. If you're passionate about driving innovation and delivering impactful healthcare solutions, we'd love to hear from you! To learn more about what it's like to work at Rad AI, visit ************************************ For US-Based Full-Time Roles, Rad AI offers a variety of benefits, including: Comprehensive Medical, Dental, Vision & Life insurance HSA (with employer match), FSA, & DCFSA 401(k) 11 Paid Company Holidays Location Flexibility (Remote-first company!) Flexible PTO policy Annual company-wide offsite Periodic team offsites Annual equipment stipend For roles based outside the US, your recruiter can share more details At Rad AI, we value diversity and provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Please be vigilant regarding job scams. We advise all candidates to apply directly through our official careers page. Our recruiters will use email addresses with the domain @radai.com or no-reply@ashbyhq.com.

Gruve is an innovative software services startup dedicated to transforming enterprises to AI powerhouses. We specialize in cybersecurity, customer experience, cloud infrastructure, and advanced technologies such as Large Language Models (LLMs). Our mission is to assist our customers in their business strategies utilizing their data to make more intelligent decisions. As a well-funded early-stage startup, Gruve offers a dynamic environment with strong customer and partner networks. About the Role We're seeking a proactive, detail-oriented Personal Assistant to support a dynamic couple, both acting as high-level executives in tech. In this role, you'll manage calendars and time, coordinate meetings and events, and provide hands-on support with day-to-day accounting and financial operations. This is an excellent opportunity for someone with a background in finance or law who wants meaningful exposure to executive operations and direct insight into how high-level decisions get made. ***Please note this is an in-person role based in Palo Alto, with occasional travel to Redwood City. Key Responsibilities Executive Support Own calendar and time management; schedule, confirm, and optimize meetings and work blocks Coordinate travel, agendas, logistics, materials, and follow-ups Take notes in meetings, track action items, and ensure accountability Draft, edit, and proofread executive communications and presentations Finance & Accounting Support Track expenses, reimbursements, vendor invoices, and purchase orders Maintain organized digital filing systems for contracts, reports, and statements Support monthly/quarterly close activities: reconciliations, summaries, and reporting Assist in preparing and reviewing financial statements, management reports, and filings Update trackers and light dashboards (e.g., cash flow, payables/receivables, budgets) Meetings, People & Events Plan and execute internal/external meetings and small events (invitations, agendas, RSVPs, catering, setup, A/V, day-of coordination) Coordinate across participants and teams to ensure smooth follow-through Maintain office readiness: supplies, guest reception, and conference room scheduling Basic Qualifications Background in Finance, Accounting, Economics, Business, or Law (B.A./B.S. in progress or completed) Strong understanding of financial statements (P&L, Balance Sheet, Cash Flow) and organizational filings Proficiency with Excel/Google Sheets (lookups, pivot tables) and Google Workspace or Microsoft 365 Exceptional organizational skills, attention to detail, and discretion with sensitive information Reliable, proactive, and able to juggle multiple priorities with deadlines Availability for 20 hours per week, scheduled during 10 a.m.-6 p.m. on mutually agreed days; must be onsite Preferred Qualifications Familiarity with QuickBooks, Xero, or other accounting tools Event planning and coordination experience Basic data analysis skills Exposure to contracts, compliance, or legal processes Compensation & Employment Type: Part-time Compensation: $2,500 / month Growth: Strong performers will be considered for full-time conversion and long-term employment with expanded responsibility. ***If you're a student, include your class schedule/availability and your earliest start date. Optional: attach a brief example of an event plan, a spreadsheet you've built (redacted), or a short note on how you've improved a process. Why Gruve At Gruve, we foster a culture of innovation, collaboration, and continuous learning. We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work. If you're passionate about technology and eager to make an impact, we'd love to hear from you. Gruve is an equal opportunity employer. We welcome applicants from all backgrounds and thank all who apply; however, only those selected for an interview will be contacted.