Office manager/administrative assistant jobs in Gilbert, AZ - 183 jobs

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Job Description We're looking for an Office Manager to lead our growing team! BlueDot Dental, in Gilbert, AZ, is seeking a skilled, compassionate and effective leader to join our team. We are committed to providing comprehensive and patient-centered dental care while embracing a holistic approach to oral health. If you are passionate about delivering exceptional patient care and thrive in a supportive and progressive environment, we invite you to apply for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities. Responsibilities: Plan and manage dental business operations to ensure excellent patient support services. Explain treatment plans to patients Ensure that patient appointments, cancellations and last-minute adjustments are handled property Respond efficiently to patient and doctor needs and inquires Ensure the delivery of quality dental care to patients Respond to patient queries and issues and ensure patient satisfaction Resolve patient issues in accordance with company policies and procedures, healthcare regulations and dental board standards Oversee daily office activities and provide direction and guidance to staff as needed Organize and present payment schedules with patients Manage specialist referral process Tran, develop and manage staff to meet performance standards Develop promotional programs to attract more patients Assist in employee performance evaluation, promotion, termination, and retention activities Identify areas of improvements and concerns and implement appropriate corrective actions Oversee staff scheduling as to ensure full coverage Organize and oversee supply purchases Run and analyze management reports Maintain patient data according to regulations and company policies Ensure that records are stored securely and in compliance with privacy and security regulations Adhere to all HIPAA regulations Take responsibility for the appearance and functionality of the dental office All other duties as assigned Qualifications: Dental Assistant certification preferred, but not required Must have 3-5 years of recent and relevant experience working in the Dental field, preferably management 3 years of experience with dental treatment coordination (indemnity/ PPO/HMO, state and federal plans) 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role - not required but preferred 1-3 year of customer service experience preferred High school diploma or general education degree (GED) required Excellent organizational skills, ability to prioritize, and comfortable working independently Exceptional oral and written communication skills, including strong spelling, grammar and punctuation Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills Strong attention to detail Proficient computer skills and ability to operate general office equipment Must have experience with Dental Insurance We are an equal opportunity employer (EOE)

Office Manager, Registrar, Attendance Type: Charter Job ID: 131739 County: East Maricopa Contact Information: CAFA Inc 4055 E Warner Rd Gilbert, AZ 85296 District Website Contact: Fidelis Velasquez Phone: ********** Fax: District Email Job Description: Learning Foundation and Performing Arts - Gilbert is hiring for a full-time Front Office Manager for the 2025-2026 School Year. We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling appointments, making office supplies arrangements, greeting students and visitors, student registration, attendance and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities * Serve as the point person for office manager duties * Schedule appointments * Answer phones * Greeting students, parents, visitors and staff * Order supplies * Attendance * Student Registration to maintain student records, enrollment, transfers, withdrawals, records requests, and other registration duties under the direction of the principal and District Office. * Maintain the office condition and arrange necessary repairs * Partner with HR to update and maintain office policies as necessary * Organize office operations and procedures Skills * Proven experience as an Office manager, Front office manager, or Administrative assistant * Knowledge of office administrator responsibilities, systems, and procedures * Proficiency in MS Office (MS Excel and MS Outlook, in particular) * Hands-on experience with office machines (e.g. fax machines and printers) * Excellent time management skills and ability to multi-task and prioritize work * Attention to detail and problem-solving skills * Excellent written and verbal communication skills * Strong organizational and planning skills in a fast-paced environment * A creative mind with an ability to suggest improvements * High School degree; additional qualification as an Administrative assistant or Secretary will be a plus * Previous work in a Mental Healthcare related field is a plus but not required. * Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card. * Preferred 1-3 Years Related Experience. Physical Demands: * Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. * Duties are typically performed in school and/or office settings throughout the division. * May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required. * Must have the ability to sit or stand for extended periods of time; to enter data into a computer keyboard; to research identified job-related duties using the Internet and other resources; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions. To Apply: * Email a copy of your current resume * Transcript or diploma * Teaching and/or Special Education Certificates (if applicable) * Current Arizona IVP Fingerprint Card * Three letters of professional reference. * (If applicable, please include any endorsements, training, education in progress, experience, and/or certifications). Job Type: Full-time. Salary based on experience and education. Benefits available for full-time employees. Job Types: Full-time, Contract Benefits: * Dental insurance * Health insurance * Life insurance * Vision insurance Ability to Commute: * Gilbert, AZ 85296 (Preferred) Ability to Relocate: * Gilbert, AZ 85296: Relocate before starting work (Preferred) Work Location: In person Other:

Job DescriptionDescription: The Office Manager will be responsible for managing office staff, coordinating administrative functions, and ensuring efficient and effective office operations. The ideal candidate will have strong leadership skills, excellent organizational abilities, and a background in healthcare administration. Responsibilities: Staff Management and Supervision: Recruit, hire, train, and supervise office staff, including receptionists, medical secretaries, and administrative assistants. Provide leadership, guidance, and support to office staff, fostering a positive and productive work environment. Administrative Coordination: Coordinate administrative functions, including patient scheduling, appointment management, medical records management, and insurance verification. Oversee patient check-in and check-out processes, ensuring efficient and accurate registration and billing procedures. Insurance Verification and Authorization: Coordinate insurance verification and authorization processes for patient appointments, procedures, and services. Verify patient insurance coverage, eligibility, and benefits, and obtain pre-authorizations and referrals as needed. Patient Relations and Customer Service: Serve as a point of contact for patient inquiries, concerns, and complaints, and address patient issues in a timely and professional manner. Ensure high-quality customer service and patient satisfaction by providing courteous and compassionate assistance to patients and their families. Quality Assurance and Compliance: Ensure compliance with regulatory requirements, practice policies, and industry standards for office operations, patient privacy, and confidentiality. Implement quality assurance measures, audit procedures, and performance improvement initiatives to enhance office efficiency and effectiveness. Vendor Management and Supplies Procurement: Manage relationships with vendors, suppliers, and service providers to ensure timely delivery of office supplies, equipment maintenance, and support services. Coordinate procurement of office supplies, medical equipment, and other resources needed for office operations. Requirements: Minimum of 3-5 years of experience in office management, preferably in a healthcare or medical practice setting. Strong leadership and supervisory skills, with the ability to motivate and inspire office staff to achieve excellence in their roles. Excellent organizational skills, attention to detail, and ability to manage multiple tasks and priorities in a fast-paced environment. Proficiency in using office management software, electronic health records (EHR) systems, and billing software. Strong communication and interpersonal skills, with the ability to interact effectively with patients, healthcare providers, and administrative staff. Knowledge of healthcare regulations, compliance requirements, and billing practices. Commitment to providing high-quality patient care and ensuring a positive patient experience.

Job Description Join Our Team as an Dental Office Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at A Tooth Doctor for Kids-University in Mesa! At A Tooth Doctor for Kids, we create smiles that last a lifetime by making every visit a Kidsperience! We're on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We're Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8-hour shifts Saturday work as needed Occasional travel to surrounding offices as needed Daytime hours Availability to respond to patient issues outside normal work hours (within reason) Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, “Creating healthy habits that last a lifetime,” is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you're ready to bring smiles and make a lasting impact, we can't wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

Practice: Open Wide Dental Compensation: $30/hour - based on experience Schedule: Monday - Friday We're looking for a results-driven Dental Office Manager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine. Why You'll Love This Role A supportive team environment that values growth, integrity, and efficiency. The chance to truly own the numbers that drive our success. We believe success comes from both happy patients and healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring in leading practices around Over-the-counter collections, Reappointment rates, minimizing cancellation rates, treatment plan acceptance and new patients. What You'll Do Lead the front office team to deliver a seamless, warm, and professional patient experience. Monitor and manage key performance indicators daily, taking action to address gaps. Coach team members on best practices for scheduling, collections, and patient follow-up. Partner with clinical staff to ensure optimal patient flow and care quality. Proactively re-engage past-due patients and activate pending treatment plans. Requirements What We're Looking For Previous dental office management experience with a proven track record of meeting performance goals. Strong leadership skills with the ability to motivate and hold your team accountable. Excellent communication, organization, and problem-solving abilities. Tech-savvy with practice management software (knowledge of [software name] a plus). A patient-first mindset paired with a business-oriented approach. Benefits Full benefits package (for 25+ hours/week): Medical, Dental, Vision 401(k) with 4% match Paid Time Off & 7 paid holidays Employee Assistance Program: Free confidential counseling and support Voluntary benefits: Pet insurance, identity theft protection, and more All PPE provided - safe and compliant workplace Continuing education opportunities Ready to take the driver's seat in a high-performance, patient-focused practice? Apply today and help us create both healthy smiles and healthy numbers.

Job DescriptionDental Office Manager Schedule: Mon- Thirs 8:30-5 Fri 8-3 Pay: $60,000-$70,000/ yr What You Receive When You Join Our Team -Competitive Pay, commensurate with experience -Paid Vacations -Paid Holidays -Simple IRA Retirement Plan -Opportunity to lead a growing practice--currently one location with a second one coming soon -Access to Training Events in Atlanta -A role with significant impact on team culture and practice success You'll Achieve Success By -Managing daily office operationsto ensure smooth patient flow -Presenting treatment plans and coordinating insurance benefits clearly -Overseeing budgeting, financial reports and maintaining accurate records -Leading and coaching staff, including performance reviews -Supporting practice growth and preparing for expansion Qualifications -Strong knowledge of Dentrix software -Experiance managing a team of dental professionals -Ability to run reports, track financials and present treatment effectively -Excellent multitasking skills and the ability to perform under pressure -Experience with Medicare, oral surgery, and medical billing is a plus About Us Our office is a growing PPO practice that values efficiency, teamwork, and excellent patient care. We are excited to expand our team and bring in an additional dentist soon. As Office Manager, you will play a key role in creating a positive culture and ensuring the practice continues to deliver high quality care.

Be part of JPMorganChase's Wholesale Lending Services group! Join our Central Insurance Team and be the compliance expert we're looking for. As an Insurance Service Manager II within JPMorganChase, you will play a pivotal role in ensuring the quality and timeliness of insurance servicing activities. Your expertise in reviewing assets and collateral for appropriate insurance coverage will be crucial in maintaining the integrity of our loan portfolio. You will be expected to identify trends, root causes of errors, and propose solutions to enhance our servicing guidelines. Your proficiency in conflict management and critical thinking will be key in liaising with various departments and external vendors, ensuring compliance with policies and procedures. Your advanced strategic planning and time management skills will enable you to effectively prioritize tasks, manage change, and drive continuous improvement in our lending services. **Job responsibilities** + Conduct comprehensive reviews of assets and collateral to ensure appropriate insurance coverage, utilizing advanced knowledge of insurance servicing and lending services. + Analyze and report on the quality and timeliness of insurance servicing activities, identifying trends and root causes of errors to enhance servicing guidelines. + Collaborate with internal departments and external vendors to ensure compliance with policies and procedures, leveraging proficient conflict management skills. + Prioritize and manage tasks effectively, utilizing advanced time management and strategic planning skills to drive continuous improvement in lending services. + Contribute to the development and implementation of process improvements, utilizing problem-solving skills and a keen attention to detail. **Required qualifications, capabilities, and skills** + Three or more years of experience in insurance servicing, with a focus on reviewing assets and collateral for appropriate coverage. + Demonstrated proficiency in analyzing and reporting on the quality and timeliness of insurance servicing activities. + Proven ability to identify trends and root causes of errors in insurance servicing, and propose effective solutions. + Advanced skills in strategic planning and time management, with a track record of driving continuous improvement in lending services. + Proficient in conflict management, with experience in liaising with various departments and external vendors to ensure compliance with policies and procedures. **Preferred qualifications, capabilities, and skills** + Proficient in leveraging AI/ML to enhance insurance processes and improve decision-making capabilities. + Skilled in overseeing project management activities to ensure timely and successful delivery. + Strong ability to build and influence relationships, with excellent written, oral, and interpersonal communication skills. + Capable of identifying opportunities for process enhancements and implementing best practices JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

JOB PURPOSE: The Office Manager is responsible for overseeing the daily operations of the dental office, supporting the doctor and staff in delivering the best possible patient care. GENERAL DUTIES & RESPONSIBILITIES: Ensures fundamental systems and protocols are in place within the supported dental office, allowing the doctor to focus on dentistry. Supervise the on-site laboratory which includes, but is not limited to, regulating quality of work, production, and maintenance/cleanliness. Supervise the office team which includes, but is not limited to, scheduling/patient flow, maintenance and cleanliness of the office, verification of compliance in terms of patent charts and other legal requirements (e.g., OSHA and HIPAA mandates). Responsible for dental team development, building positive relationships with the dentist and dental team members, and managing schedules to meet daily dentistry goals. Motivate office team members and proactively seek ways to improve the dental practice. Manage all front and back-office tasks, including daily operations of the dental office, managing both employee and patient relations, performance management, and achieving operational goals. Achieve revenue goals by overseeing patient scheduling, staff productivity, and treatment planning coordination. Works with the Doctor and patient to ensure the patient completes the Doctor prescribed treatment plan; uncovers and removes the patient's barriers for completing treatment; alerts the Doctor when the patient has clinical questions; educates the patient regarding insurance benefits and affordable payment options including third-party patient financing. Resolve patient complaints in a professional and caring manner. Other duties as assigned. EDUCATION RECUIRMENTS: Bachelor's degree preferred GENERAL KNOWLEDGE, SKILLS & ABILITIES: Strong interpersonal, leadership, management, and relationship-building skills 1 to 3 years of supervisory experience Superior written and verbal communication skills Familiarity with dental office procedures and terminology is helpful Strong computer skills and the ability to learn new programs Strong marketing background Competitive spirit with an entrepreneurial mindset to exceed goals Proven and successful treatment planning case acceptance & closing rates increasing production growth preferred Must be willing to relocate within our 9-state market after training is completed

Job DescriptionBenefits: Bonus based on performance Competitive salary Paid time off About Us Childrens Dental Specialty is a modern, patientfirst pediatric and orthodontic practice known for friendly, fivestar visits and excellent clinical outcomes. Were growthminded, teamoriented, and serious about systems, service, and smiles. Our next Office Manager will be an experienced operator who has already run a successful dental practice and can bring playbooks, accountability, and heart to our team and families. The Opportunity Youll be the integrator who keeps the business humming - leading people, optimizing the schedule, owning the revenue cycle, and delivering an exceptional parent/patient experience every day. In your first 90 days, success looks like: Morning huddles and weekly scorecards running on time - with clear priorities and followthrough AR over 90 days trending down, clean claims/appeals, and collection % moving toward goal Schedule optimization (doctor + hygiene + ortho) with strong confirmation and reduced noshows Consistent 5star review cadence and same/nextday treatment conversion improvements What Youll Lead People & Culture: Hire, onboard, coach, and performancemanage the front office team (front desk, scheduling, treatment/financial coordinators, insurance). Conduct 1:1s and run effective huddles/meetings. Patient Experience: Own the wow - from first call to checkout. Resolve escalations with empathy and speed; keep our reviews and reputation strong. Scheduling Mastery: Build productive, templatedriven doctor/hygiene/ortho days; tighten confirmations and reactivation; protect sameday opportunity. Revenue Cycle: Insurance verification, treatment plan presentation, claims submission/attachments, appeals, AR followup, payment plans, daily deposit balancing, and monthend closes. Compliance & Records: HIPAA/OSHA readiness, accurate charting/consents, and clean data. KPI Reporting: Track and improve show rate, reappointment %, case acceptance, production/collection %, AR aging, and unscheduled treatment - leveraging Dentrix and Dental Intel. Systems & Projects: Create/optimize SOPs, implement checklists, coordinate marketing/admin projects, and partner closely with clinical leads. MustHaves Proven success as a Dental Office Manager (youve run a highperforming office; pediatric and/or orthodontic experience strongly preferred) Enthusiastic, verifiable references from doctor/owner and past teammates Strong leadership presence: hires well, coaches well, holds the line kindly and firmly Revenue cycle expertise (eligibility, claims, AR, appeals) and schedule optimization

We're excited to provide the best education in the best environment to our students! Academies of Math and Science Front Office Manager Compensation: $37,000 - $40,000 annually, DOE This is not a remote role. About Us The Academies of Math and Science (AMS) is a network of high-performing public charter schools committed to providing rigorous, college-preparatory education to students in underserved communities. For more than 20 years, we have focused on high expectations, strong instructional practices, and meaningful support systems that help students thrive academically and personally. We are seeking a highly organized, professional, and service-oriented Front Office Manager who will serve as the face of the campus and a key support for students, families, and staff. About the Role The Front Office Manager ensures smooth daily operations of the school front desk and administrative office. This role includes overseeing visitor check-in, managing communication channels, maintaining student records, supporting compliance tasks, and providing excellent customer service to staff, families, and community partners. The successful candidate will thrive in a fast-paced school environment, demonstrate initiative, communicate clearly, and model professionalism at all times. Responsibilities Greet and assist students, families, visitors, and staff in a professional and welcoming manner. Operate a multi-line phone system and manage email and front-office communication. Maintain daily attendance records, student files, and compliance documentation. Support parent communication, student enrollment, and campus operations. Manage calendars, scheduling, and campus logistics as needed. Oversee visitor management, including security logs and building entry procedures. Maintain an organized, clean, and professional front office environment. Assist with school-wide administrative support including forms, documentation, and communication tasks. Provide support during key operational events such as parent conferences, testing windows, and enrollment seasons. Qualifications & Competencies Required: High school diploma or equivalent Minimum typing speed of 60 words per minute Ability to operate a multi-line phone system Proficiency in Microsoft Word and Excel (other Microsoft 365 tools preferred) Strong communication, customer service, and interpersonal skills Ability to multitask and prioritize in a fast-paced school environment Reliability, professionalism, and confidentiality when handling sensitive information Commitment to the AMS mission of serving students in underserved communities Preferred: Bilingual (Spanish-English) Experience using student information systems (PowerSchool, SchoolMaster, or similar) Prior experience in a school or high-volume office environment Why Work With AMS? Competitive compensation and bonus eligibility Full benefits including medical, dental, vision, life insurance, disability, retirement with employer match, and paid time off Supportive, mission-aligned work culture Ongoing training and professional development Opportunities for long-term growth and career advancement Join us to enjoy rewarding challenges and ongoing opportunities!

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) M-F 8-5 Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $50,000 - $60,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

Children's Dental Land & Kid's Dental Specialists is a bilingual (English,Español), pediatric dental clinic which provides dental care to infants, kids, teens, adolescents, and special needs children. Currently, Children's Dental Land & Kid's Dental Specialists is operating in 2 locations. Company Policy A non-smoking and drug free environment. Gun free environment. Job Description PURPOSE The Office Manager is responsible for the day-to-day functions of the dental office, as well as the management of all non-licensed staff members. ESSENTIAL JOB FUNCTIONS Ensure the office delivers quality and compassionate dental care to every patient Maintains adequate staffing levels by interviewing, screening and selecting applicants to meet patient schedule Responsible for employee satisfaction and retention through practices that promote communications, rewards/recognition, teamwork, and administration of effective employee relations practices Ensures training and development of staff by identifying training needs and establishing initiatives to meet company/individual objectives Achieves office financial performance targets such as revenue and billing first time approval rates Responsible for the operational readiness, appearance and presentation of the office Partner with Community Relations Specialist to drive local marketing efforts through participating in local community affairs and events to include school screenings, board member meetings and any opportunity to promote a positive image of Kool Smiles Responsible for holding staff to the highest integrity by adhering to all government regulations and company standards ADDITIONAL DUTIES AND RESPONSIBILITIES Assumes additional responsibilities and performs special projects as needed or directed. REQUIRED QUALIFICATIONS Education, Training and/or Experience Bachelor's degree with a minimum of 3 years management experience of 15 or more employees, or equivalent combination of education and experience. Knowledge, Skills, Abilities and Personal Characteristics Must love working with children Compassion and high level of service for our patients, parents and staff Integrity, always doing the right thing Team building skills; organizational and staff development skills Strong interpersonal and communication skills Well-developed analytical and problem solving abilities Ability to read and interpret reports, write reports and business correspondence Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines High degree of initiative, accountability and independent judgment Professional manner and appearance at all times Computer skills: Microsoft Office programs. Qualifications Minimum Qualifications Management experience in healthcare Experience with Commercial Insurance or Medicaid billing Experience training staff Experience with employee relations and performance management practices Additional Information Preferred Qualifications Application Details The successful candidate will be required to complete a pre-employment screening consisting of a Criminal Record Check,Drug Test, Degree Verification. Only those applicants selected for an interview will be contacted. Children's Dental Land & Kids Dental Specialists is an Equal Opportunity Employer TO APPLY Interested applicants can submit a current resume along with their cover letter, in confidence to: ***************************************************

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES * Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). * Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. * Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. * Conduct performance reviews and compensation evaluations for the office team. * Exercise judgment and utilize tools to achieve revenue and EBITDA growth. * Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. * Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. * Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. * Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS * Industry related experience will be beneficial. * Mangement experience required * Favorable result on background check as required by state. * Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE * HSD or GED * ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS * None SYSTEMS AND TECHNOLOGY * Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION * Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS * This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Choice Home Health Agency LLC has established itself as one of the fastest-growing home care companies in the Valley, and we are excited to enhance our team with a dedicated Office Manager. We are seeking a hardworking, ambitious, and positive individual who will flourish in our dynamic environment. In the capacity of Office Manager, the successful candidate will have the opportunity to utilize exceptional communication, computer, and customer service skills, working independently to advance our operations. This role will entail managing calls from clients, caregivers, and support coordinators with confidence, ensuring that our services are provided promptly and with the utmost safety. We are looking for an individual who not only demonstrates strong communication abilities but also embodies self-discipline and a sincere passion for connecting with people. We invite you to join us in our mission to deliver outstanding care.

PURPOSE AND SCOPE: Under the supervision of the principal, this is a person of faith who strives to achieve the goals of Catholic education, assumes responsibility for the front office management, maintains detailed and accurate records as required by the school, and establishes positive school-community relationships. PERFORMANCE RESPONSIBILITIES AND ESSENTIAL JOB FUNCTIONS: Strives to achieve the goals of Catholic education: Embraces the Catholic philosophy of education Promotes and lives gospel values and Catholic moral teaching Upholds the doctrinal teachings of the Catholic Church Establishes positive school-community relationships by: Maintaining cooperative relations with all in the school community Promoting respectful and positive school relationships Duties include, but are not limited to the following: Assist in the front office and provides general secretarial support Greet parents and visitors Answer phones and professionally and courteously answers questions Monitor outside access to the campus, including deliveries Record daily attendance in the digital management system and work with parents to reconcile any issues or confirm excused absences Ensure accurate attendance accounting, resolving attendance related issues, conveying attendance related information to appropriate parties, and providing general clerical support, information and/or direction as needed Act as the school liaison for BOONLI Lunch Lady services (online ordering system) Oversee the school calendar and acts as a liaison to the parish office to ensure coordination of events Assist in ordering office supplies Provide clerical support for administration, faculty, and staff Make sure the school runs smoothly day to day Substitute Teacher Coordination: Maintain a pool of qualified substitute teachers Coordinate substitute teacher placements based on teacher absences Ensure adequate coverage for all classes Provide necessary information about the daily schedule, lesson plans, and other relevant details Provide new substitute teachers with information on school policies, emergency procedures, and classroom expectations Communication and Collaboration: Establish and maintain open communication with administrators, faculty, and staff Notify teachers of substitute assignments Record Keeping and Reporting: Assist in maintaining accurate and up-to-date information in RenWeb Emergency Preparedness: Assist with school safety drills Collaborate with school administration to develop and implement emergency protocols for substitute teachers Performs any other job-related tasks deemed necessary and/or assigned by the Principal. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: Establish positive school-community relationships Demonstrate skills in organization, time management, problem solving, and initiative Work with frequent interruptions Use good judgment in daily encounters Ability to work cooperatively and collaboratively with others Familiarity with school policies, procedures, and curriculum Ability to adapt to changing situations and solve problems effectively Demonstrate proficiency in written and oral communication, and active listening Proficiency in Google Suite, Microsoft 365, Flocknote, and Canva Must maintain appropriate grooming and dress at all times as stated in the faculty handbook MINIMUM QUALIFICATIONS Must be 21 years of age or older Minimum of a high school degree required Minimum of one year work experience in similar position preferred Arizona Fingerprint Clearance Card (IVP) Safe Environment Training

Job Description We are seeking a highly organized, polished, detail-oriented, and professional Receptionist / Office Manager to serve as the first point of contact for our organization and to manage core administrative and office operations. This role requires someone who is confident, resourceful, and capable of juggling multiple priorities while maintaining a polished and welcoming environment. The ideal candidate is proactive, anticipates needs before they arise, and thrives in a fast-paced multi-departmental professional setting. Key Responsibilities Front Desk & Communication Serve as the primary point of contact for visitors, clients, and vendors with professionalism and discretion Collect and log contact information for visitors Keep conference rooms, meeting areas and breakroom, clean and meeting ready at all times Manage incoming and outgoing mail, packages, and courier services, to include weekly check deposits Maintain a welcoming, organized, and professional front office environment Administrative & Office Management Organize and maintain digital and physical filing systems Track, renew, and manage subscriptions, software licenses, and office services Maintain office supplies inventory and coordinate ordering as needed Travel & Scheduling Support Coordinate with company travel agency to manage domestic and international travel arrangements (flights, hotels, ground transportation, itineraries) Assist with calendar coordination and scheduling as needed Ensure all travel documentation and confirmations are properly organized and accessible Event & Meeting Coordination Assist the Senior Executive Assistant with planning and coordinating internal meetings, retreats, and events Manage logistics including venues, catering, materials, and scheduling Support on-site event execution when required Operational Support Liaise with vendors, service providers, and building management Identify opportunities to improve office efficiency and administrative workflows Handle confidential information with discretion and professionalism Growth & Advancement Opportunity This role is designed as a pathway to an Executive Assistant position. As responsibilities expand, the individual may take on: Direct executive calendar management High-level travel and meeting coordination for senior leadership Preparation of executive communications and materials Cross-functional coordination on strategic initiatives Increased exposure to leadership decision-making and operations Performance, trust, and demonstrated capability will directly influence advancement opportunities. Qualifications & Experience 5+ years of experience in a receptionist, office manager, administrative assistant, or similar administrative role Proven experience managing travel logistics and itineraries Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills High level of professionalism, reliability, and discretion Ability to manage multiple priorities and adapt in a fast-paced environment Technical Skills Proficiency with Microsoft Office Suite Comfortable managing shared inboxes, digital filing systems, and calendars Experience tracking licenses, subscriptions, and vendor accounts Ideal Candidate Traits Proactive and self-directed Calm under pressure Highly organized and process-oriented Service-minded with a strong sense of ownership Polished, professional presence

Join Our Team as an Dental Office Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at A Tooth Doctor for Kids-University in Mesa! At A Tooth Doctor for Kids, we create smiles that last a lifetime by making every visit a Kidsperience! We re on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We re Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8-hour shifts Saturday work as needed Occasional travel to surrounding offices as needed Daytime hours Availability to respond to patient issues outside normal work hours (within reason) Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, Creating healthy habits that last a lifetime, is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you re ready to bring smiles and make a lasting impact, we can t wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

Job Description Dental Office Manager Practice: Open Wide Dental Compensation: $30/hour - based on experience Schedule: Monday - Friday We're looking for a results-driven Dental Office Manager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine. Why You'll Love This Role A supportive team environment that values growth, integrity, and efficiency. The chance to truly own the numbers that drive our success. We believe success comes from both happy patients and healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring in leading practices around Over-the-counter collections, Reappointment rates, minimizing cancellation rates, treatment plan acceptance and new patients. What You'll Do Lead the front office team to deliver a seamless, warm, and professional patient experience. Monitor and manage key performance indicators daily, taking action to address gaps. Coach team members on best practices for scheduling, collections, and patient follow-up. Partner with clinical staff to ensure optimal patient flow and care quality. Proactively re-engage past-due patients and activate pending treatment plans. Requirements What We're Looking For Previous dental office management experience with a proven track record of meeting performance goals. Strong leadership skills with the ability to motivate and hold your team accountable. Excellent communication, organization, and problem-solving abilities. Tech-savvy with practice management software (knowledge of [software name] a plus). A patient-first mindset paired with a business-oriented approach. Benefits Full benefits package (for 25+ hours/week): Medical, Dental, Vision 401(k) with 4% match Paid Time Off & 7 paid holidays Employee Assistance Program: Free confidential counseling and support Voluntary benefits: Pet insurance, identity theft protection, and more All PPE provided - safe and compliant workplace Continuing education opportunities Ready to take the driver's seat in a high-performance, patient-focused practice? Apply today and help us create both healthy smiles and healthy numbers.