Office manager/administrative assistant jobs in Great Falls, MT

Benefis is one of Montana's largest and premier health systems, and we are committed to providing excellent care for all, healing body, mind, and spirit. At Benefis, we work hard to support our employees in every aspect of their careers by offering outstanding benefits and compensation, state-of-the-art facilities, and multiple growth opportunities. The only thing missing is you! Responsible for performing various administrative duties to support smooth daily operations in the Administration department. Understands and follows the organization's policies, procedures, and standards. Is an independent worker, meeting the day-to-day needs of administrator and direct reports. Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations. Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict. Will perform all job duties or job tasks as assigned. Will follow and adhere to all requirements, regulations and procedures of any licensing board or agency. Must comply with all Benefis Health System's organization policies and procedures. Education/License/Experience Requirements: Associates Degree preferred High school diploma or equivalent required Three to five years administrative experience required

Candidates must reside within the Billings Metro area to be considered for this role. Candidates who require relocation will not be considered. The Assistant Vice President of Sales is responsible for the leadership of Altana's Branch network and Lending team, both in terms of overall strategy and day-to-day tactical execution. This position is at the forefront of ideating, shaping and implementing lending & retail sales and services strategies to directly drive the Credit Union's growth and success for our Southern Montana branches, and work closely with their market peer to influence the same for our Hi-line branches. However, this individual must also be willing to roll up their sleeves and get directly involved to drive operational excellence and facilitate organizational change to execute upon those strategic objectives. This position will report to the Executive Vice President and, upon joining Altana, have nine direct reports and a span of control of approximately 50 individuals. Though this is an established team, we expect this leader will have a key role in determining how that team will grow in the near term. Given this, a primary responsibility for this role is recruiting, leading and developing both experienced and novice professionals, and ensuring a talent pipeline for future succession at the credit union. Ensuring this requires that this individual coach, train, and drive sales and service performance in a manner consistent with the credit union's core values. They must also remain proactive in the community to promote credit union awareness and identify opportunities for membership growth. Key Responsibilities Motivate and lead a highly performing lending team, provide both coaching & mentoring as well as overall strategic guidance. Maintain and foster a culture of shared accountability, collaboration, and continuous learning. Ensure Branch culture promotes valuing members, being the member's trusted partner, and doing the right thing. Monitor and anticipate trends in the banking industry and assess the local market to implement strategies to gain and sustain competitive edge. Lead all aspects of retail banking including staffing for each branch location, sales & service, and training. Provide oversight of daily branch operations, ensuring efficiency and compliance with policies, procedures, and regulations. In collaboration with the credit union's Senior team, create and monitor sales goals for branch locations and individual lenders that encompasses deposits, loans and other related credit union products. Develop and implement retail sales and service strategies to increase deposit and loan balances, aligning with strategic plan. Proactively identify and pursue prospects for the credit union through networking, outreach, and referral partnerships. Attend credit union training sessions, conferences and seminars as approved by the EVP. Build and expand relationships with community partners to promote Altana and maintain a highly visible presence in our market. Represent the credit union at community and networking events to enhance visibility, network for talent, and strengthen brand reputation. Skills and Qualifications Demonstrated passion for coaching, mentoring, and leading teams and developing staff with a mindset towards their growth for the organization's long-term benefit. Evidence of an in-depth knowledge of Consumer and Real Estate lending regulations. Exhibits high levels of professional judgment and an unblemished record of ethical conduct. Ability to analyze, synthesize and communicate data in meaningful ways to diverse audiences of varying size. Shows a track record of accountability, setting and personally achieving aggressive goals, while also facilitating the accomplishment of these goals by managed teams. Proficient in all current technologies related to the job functions, with an inclination to learn and adopt new technological solutions as they become available. Experience 10 years of experience in Retail Banking with Consumer and Real Estate lending required. Management experience required, with 5 years of experience leading a Sales team preferred. Experience in strategic planning and execution including financial service operations planning, organization and development. Commercial lending experience preferred, with knowledge of business structure, fee schedules, and relevant measures for evaluating opportunities. Applications for this position will be received and replied to within a week of sumission. The credit union's goal is to have this position offered by mid-November with a December start date. Altana FCU does not accept solicitations from third-party recruiters, and asks that these parties not contact us regarding this or other roles.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Hart is seeking an experienced, proactive Executive Administrative Assistant to support the Chief Executive Officer and executive leadership team. This role is ideal for someone who combines strong organizational and communication skills with the ability to anticipate needs, manage priorities, and operate with discretion in a fast-paced, continuously evolving environment. Key Responsibilities Manage and optimize the Leadership Team's calendar, including scheduling, prioritizing meetings, and ensuring adequate preparation time and materials. Coordinate domestic and occasional international travel for the Leadership Team and other executives as needed. Prepare, edit, and manage correspondence, presentations, and reports with professionalism and accuracy. Plan and execute logistics for board meetings, leadership offsites, strategic partners (MSU) and internal company events. Support project coordination, tracking deliverables and timelines across departments as assigned Handle confidential information with the utmost integrity and discretion. Serve as a liaison between the Leadership Team and internal/external stakeholders to ensure timely follow-up and communication. Continuously improve administrative processes, implementing structure and systems that enhance efficiency as the company scales. Support Financial activities including invoicing, bill pay and cash flow management. Requirements 5+ years of experience supporting C-level executives in a dynamic environment. Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously. Strong written and verbal communication abilities. Demonstrated judgment, confidentiality, and professionalism. Proven ability to work independently, anticipate needs, and make decisions with minimal supervision. Proficiency in productivity and collaboration tools (e.g., Microsoft 365, Google Workspace, Zoom, Slack, CRM platforms). Healthcare or technology industry experience preferred but not required.

Job Description Avmax is looking to expand its workforce in Great Falls, MT. If you have the necessary experience and motivation to become a part of our team, please apply. About Avmax: Avmax is a diverse company offering every product and service related to aviation. We have locations, operations, and deployment worldwide. Our vision at Avmax Group Inc. ("Avmax") is to simplify our customers' aviation needs through dependable, globally integrated services with trusted results. Established in 1976, our locations include: Calgary (HQ) and Vancouver in Canada, Great Falls and Jacksonville in the USA, Nairobi in Kenya, and N'Djamena in Chad. Avmax offers the following capabilities: Aircraft Leasing, Airline Operations, Avionics, Component Repairs, Engineering, MRO, Paint and Spares. Avmax's engineering division is a Transport Canada authorized Design Approval Organization (DAO). Avmax's maintenance division is a Transport Canada authorized Maintenance Repair Organization (MRO). Why work at Avmax? Avmax has a diverse workforce with opportunity for growth and career advancements. We offer competitive compensation and benefit packages, flexibility, work-life balance and a friendly working environment. We are proud of our work and commitment to create one of the leading workforce, products and services in the Aviation industry. Reporting: The Assistant Lead Technician reports directly to the Maintenance Lead and Project Managers. Core Competencies: Positive Attitude Problem Solving Communication Professionalism Team Work Problem Solving Key Performance Indicators / Duties & Responsibilities: Will not act as a Quality Control Inspector under any circumstances - May not supervise certificated mechanics unless in possession of appropriate certification meeting the requirements of 14 CFR Part 65 and 14 CFR 145.153. Issue job tasks to personnel as directed by the Lead Technician (GTF and JAX). Ensure all work sheets, work cards, logbooks, and inspection tags are completed and accounted for, and all necessary paper work is forwarded to Quality Control for buyback. Ensure work area is maintained in a neat, clean and orderly fashion. Manage the podium areas and plan non-routine work, approved non-routine work, order parts, and approve parts requisitions. Ensure production procedures are maintained. Ensure time cards are filled out as the shift progresses and consider budgets with respect to tasks when assigning work to technicians. Ensure all partial work documentation is completed. The documentation should allow the status of a work card to "stand alone" without relying on other means (example; post-in notes, etc.). Partial work documentation includes continuation sheets, service bulletins used as continuation sheets, and shift turnover reports. Monitor work area for uncontrolled data and remove the data from the work area, if found. Other tasks or assignments as directed by the Lead Technician excluding direct supervision of mechanics. General Duties: Review and be fully familiarized with all aspects of Avmax's Maintenance Policy Manual and General Procedures Manual. Compliance with both manual's policy and procedure are mandatory. Demonstrate ability to work well with other individuals throughout the organization. Promote company values, vision, and mission. Attend training courses as directed by company management. Continuous Improvement recommendations. Qualifications: Demonstrated capability and competency in field of expertise. Excellent oral and written communication skills. Demonstrated ability to work well with other individuals throughout the organization. Possesses strong fundamental aircraft knowledge. Strong leadership skills and the ability to effectively manage employees. Demonstrated ability to work with predictive budgets. Demonstrated capability in managing others. Experience: 3 - 5 years' experience in the field. Our recruitment commitments: We thank all applicants for their interest; however, only those selected for an interview will be contacted. Depending on qualifications, selected candidates may be offered a role at a more appropriate level. Avmax Group offers a competitive compensation package including an optimal benefits plan and retirement plan. Avmax Group Inc. is dedicated to and prides itself on being an EEO/AA employer. We celebrate and welcome the diversity of all of our employees. Avmax Group Inc. has specific policies in place to prevent discrimination in our hiring practices on the basis of the protected groups. Avmax is a drug free work environment and participates in pre-employment and random alcohol and/or drug screening Job Posted by ApplicantPro

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. **Responsibilities** : + Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes + Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences + Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems + Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events) + Prepare professional business communication documents including memos, letters, and emails + Build and maintain good business relationships with executives and administrative staff across the organizations + Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events + Promote a fun and team-oriented work environment At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you. **Basic Qualifications** : + High School Diploma, GED or equivalent certification + At least 2 years of Administrative experience + At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite **Preferred Qualifications** : + Associates Degree + At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment + At least 3+ years of calendar management supporting multiple executives + At least 1+ year of meeting and event planning experience + Experience setting up video conference and Zoom/Skype technology for meeting user + Experience planning ahead and managing time effectively + Excellent written and verbal communications + Excellent organizational skills At this time, Capital One will not sponsor a new applicant for employment authorization for this position. The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked. Remote (Regardless of Location): $72,100 - $82,300 for Admin Support Assistant III Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website (******************************************* . Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level. This role is expected to accept applications for a minimum of 5 business days. No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at ************** or via email at RecruitingAccommodation@capitalone.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. For technical support or questions about Capital One's recruiting process, please send an email to ********************** Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

Water Science Technologies, a company of Italmatch USA Corporation, is seeking a highly organized and detail-oriented Part-Time Operations Administrative Assistant to join our Operations Department. This role is essential in providing administrative and clerical support to ensure smooth, efficient day-to-day operations while maintaining compliance with established procedures and policies. Key Responsibilities: 1. Enter Orders into the ERP system. 2. Locate and dispatch carriers for loads. 3. Partner with Quality Control on completing a certificate of analysis. 4. Perform customer service by following up on shipments. 5. Prepares production scheduling. 6. Submit purchase orders for raw materials, warehouse transfers, and finished goods. 7. Other office administrative duties as required. Qualifications and Skills: 1. High school diploma or equivalent; additional qualifications in office administration or related field is a plus. 2. Proven experience in an administrative role, preferably in an operations or similar environment. 3. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to generate reports and presentations. 4. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. 5. Strong attention to detail and accuracy in all work. 6. Exceptional communication skills, both written and verbal, with the ability to effectively interact with all levels of internal and external stakeholders. 7. Ability to work independently and collaboratively in a team-oriented environment. 8. Strong problem-solving skills, with the ability to anticipate needs and proactively address issues. 9. Ability to maintain confidentiality and handle sensitive information with professionalism and integrity. 10. Flexibility to adapt to changing priorities and work efficiently in a fast-paced environment. Must be able to lift up to 55 lbs. This job description provides a general outline of responsibilities and qualifications for the Operations Administrative Assistant role. It is not intended to be exhaustive or all-inclusive and may be subject to change based on the needs of the organization.

For description, visit PDF: ************ fpcc. edu/wp-content/uploads/2023/12/Ag-Assistant-Job-Description. pdf

We specialize in all things glass. Established in 1962 with one shop in Seattle, Wash., today Glass Doctor offers quick and affordable glass services to business, home, and auto owners at more than 270 locations across the United States and Canada. Our team of qualified experts lives our code of values of Respect, Integrity, and Customer Focus while having fun in the process! We hire reliable, friendly, and customer service-focused glass professionals and office staff who are dedicated to creating a delightful customer experience. As Office Manager, you are a key member of the team and represent Glass Doctor on sales and support calls. You are responsible for proactively generating sales as well as handling service requests and customer complaints. Exemplifying our code of values, you show respect and courtesy to all customers and employees. This position is for you if you are self-motivated, energetic, and results oriented with a high level of work intensity and a bias for action. You are driven to provide the highest level of customer service and satisfaction and able to effectively manage a variety of situations on a day day-to-day basis. Specific Responsibilities: Meet or exceed monthly sales goals Receive incoming calls in professional and courteous manner Perform marketing and sales functions to sell additional work and earn business Complete work orders, return customer calls, and respond to customer complaints Perform other duties as needed which may include cross-training in related positions Organization skill Job Requirements: Prior experience in the auto and/or flat glass industry is a plus Computer literate, with working knowledge of work processing, business software and spreadsheet applications Proficiency to navigate tablet based technology Excellent communication skills Good organizational and time management skills Professional appearance and personality Benefits: Benefits package available after Health insurance, dental, vision, life, Aflac We are actively interviewing for this position - Apply today and our hiring manager will follow-up! Compensation: $20.00 - $28.00 per hour Around here, we're not just glass experts. We're skilled craftsmen. Makers. Doers. Problem solvers. We're helping our customers make their homes the best they can be, and their cars as safe as possible. Come join a brand rich in tradition, big on collaboration and learning. A place where your ideas and expertise are valued above all. After all, without your vision, our customers couldn't achieve their own. Notice Synergistic International LLC is the franchisor of the Glass Doctor franchised system. Each Glass Doctor franchised location is independently-owned and operated by an independent franchisee performing services. As a service to its independent franchisees, Synergistic International LLC lists employment opportunities available throughout the franchised network so those employment opportunities may be conveniently found by interested parties at one central location for brand management purposes only. Synergistic International LLC is NOT the employer seeking help. The only employer is the independent franchisee who has listed its available positions on this website. *Acknowledgement I acknowledge that each independent Glass Doctor franchisee hires and determines the terms and conditions of employment for its own employees. Any employment benefits, compensation and employment practices vary by location. Neither Synergistic International LLC (“Franchisor”) nor its affiliates have the power to: (1) hire, fire or modify the employment condition of franchisee's employees; (2) supervise and control franchisee's employee work schedule or conditions of employment; (3) determine the rate and method of payment; or (4) accept, review or maintain franchisee employment records. Synergistic International LLC is NOT the employer and/or joint employer for: (i) any of the job opportunities listed on this website; (ii) any of the independent franchisees; and, (iii) any of the employees of the independent franchisees.

The Administrative Assistant provides comprehensive administrative and technical support to the Facilities and Construction Departments of the Rocky Boy Health Center. This position performs a full range of administrative duties, assists with budget and procurement processes, supports construction project coordination, maintains records and documentation, and ensures efficient communication between departments, contractors, and leadership. The Administrative Assistant also assists in managing invoices, reports, and timelines for ongoing projects under the direction of the Facilities and Construction Directors. KEY RESPONSIBILITIES Administrative Support Perform office automation duties using computers, multiple word processing software, electronic spreadsheets, and database programs to create, format, modify, and print correspondence, reports, and records. Compile and produce regular and special reports as required by management; maintain organized electronic and physical files. Receive telephone calls, emails, and visitors, and exercise sound judgment to route or resolve inquiries. Maintain familiarity with day-to-day program operations, policies, and procedures to provide accurate and timely information to staff, contractors, and external agencies. Prepare check requests, purchase orders, and requisitions for payment; obtain necessary approvals and route to Finance. Track timesheets, signatures, and payroll submissions for Facilities and Construction staff. Assist in scheduling meetings, maintaining calendars, recording minutes, and distributing correspondence. Construction and Project Coordination Assist the Construction Director in managing all phases of capital improvement and maintenance projects. Support the preparation, organization, and tracking of contracts, purchase orders, change orders, and invoices. Monitor project budgets and timelines; maintain accurate records of expenditures and commitments. Prepare construction update reports for leadership and the Board of Directors. Support field inspections, ensuring compliance with safety, quality, and regulatory standards. Maintain project documentation including drawings, as-builts, permits, warranties, and compliance records. Communicate with contractors, vendors, and departments to minimize operational disruptions during projects. Assist with the closeout of construction projects, including documentation review and final payment processing. Other Duties Assist the Facilities Director with building inspections, supply procurement, and coordination of maintenance tasks as needed. Support the department in emergency or on-call situations. Undertake additional assignments or administrative functions as delegated to support the overall objectives of the Rocky Boy Health Center. SCOPE AND EFFECT This position contributes to the effective operation of the Facilities and Construction Divisions by ensuring timely communication, accurate recordkeeping, and administrative efficiency. The work directly impacts RBHC's ability to maintain safe, functional, and compliant facilities and complete capital projects on time and within budget. GUIDELINES Activities are conducted in accordance with guidelines established by the Chippewa Cree Tribe, the Indian Health Service, and the Rocky Boy Health Center. Work requires knowledge of applicable building codes, safety standards, and financial management rules related to tribally operated health facilities. PURPOSE OF CONTACTS Contacts include internal departments, tribal offices, contractors, and vendors to coordinate project activities, acquire supplies and equipment, and ensure the timely resolution of maintenance and construction-related issues. WORK ENVIRONMENT Work is primarily performed in an office setting but may require occasional field visits to construction sites or maintenance areas. Exposure to outdoor conditions, noise, and dust may occur. Appropriate personal protective equipment will be provided as necessary. PHYSICAL DEMANDS The position requires sitting, standing, bending, and walking. Occasional lifting of up to 25 pounds may be required. Some travel between facilities and project sites may be necessary. MINIMUM QUALIFICATIONS Associate degree in Business Administration, Construction Management, or a related field preferred. Minimum of three (3) years of experience in an administrative, project coordination, or construction support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with project management software preferred. Possess a current valid Montana driver's license at all times. Must obtain CPR and First Aid certification within three (3) months of employment. Must demonstrate strong organizational, communication, and multitasking skills. Disclaimer This employment announcement does not contain a comprehensive description of activities, duties, or responsibilities that are required for this position. Duties, responsibilities, and activities will be reviewed periodically as duties and responsibilities change with necessity. Applicants with credentials that do not meet the minimum qualification for this position will not be considered. Rocky Boy Health Center Human Resources disclaims responsibility for ensuring the completion of application packages, considering only those applications received in proper and completed form before the 4:00 PM closing date for the advertised position. This employment announcement is subject to change depending on budget availability and organizational priorities. Employment offers are contingent upon the satisfactory completion of a background check and pre-employment drug test, with successful applicants being subject to a 60-day probationary period. Notice to Recruiting Agencies and Third-Party Vendors Rocky Boy Health Center does not accept unsolicited resumes, proposals, or candidate submissions from recruiting agencies or third-party vendors. We are not seeking new recruiting or placement services for any positions at this time. Any unsolicited submissions will be considered property of Rocky Boy Health Center, and we will not be responsible for any associated fees.

Job Description Family Office Manager Reports To: Family Principals / Family Office Director The Family Office Manager will oversee and coordinate the daily operations of a private family office in Billings, Montana. This role supports the principals and their entities by managing administrative, financial, and operational activities with precision and confidentiality. Responsibilities include payroll, scheduling, bookkeeping oversight, vendor management, and coordination with accountants, attorneys, and other advisors. The ideal candidate is organized, proactive, and comfortable balancing multiple priorities across business, real estate, and personal matters. Discretion, professionalism, and attention to detail are essential. Key Responsibilities Administrative & Operational Support Manage calendars, travel, and scheduling for family members and key staff. Serve as the central point of contact for communications between the family, professional advisors, and business partners. Maintain organized systems for records, contracts, and correspondence (digital and physical). Coordinate logistics for meetings, events, and travel itineraries. Oversee vendors and service providers for residences, vehicles, and business properties. Financial Administration Manage payroll for household and business employees. Process accounts payable and expense reimbursements; maintain accurate records of expenses. Assist with bookkeeping and financial reporting across multiple entities. Support accountants and financial advisors with reconciliations, documentation, and compliance. Monitor budgets, track expenditures, and prepare summary reports for principals. Entity & Compliance Management Maintain up-to-date records for multiple family-owned LLCs, partnerships, and trusts. Coordinate with legal and accounting professionals on filings, insurance renewals, and corporate documentation. Ensure compliance with federal, state, and local reporting requirements. Personal & Project Management Support family members with scheduling, correspondence, and special projects. Assist in coordination of philanthropic, community, or investment initiatives. Handle confidential information with discretion and professionalism. Qualifications Bachelor's degree in business administration, accounting, or related field (preferred). Minimum 5-7 years' experience in an executive assistant, office manager, or family office role. Strong financial acumen with experience handling payroll and bookkeeping. Excellent organizational, communication, and problem-solving skills. High degree of professionalism, discretion, and confidentiality. Proficiency in Microsoft Office Suite, QuickBooks (or similar accounting software), and document management systems. Experience managing multiple entities and coordinating with professional advisors strongly preferred. Compensation & Benefits Competitive salary commensurate with experience. Benefits package including healthcare, retirement plan, and paid time off. Discretionary annual bonus based on performance.

Job DescriptionOffice Manager / Bookkeeper Job Type: Full-Time Compensation: $65,000 - $90,000+ per year (based on experience) Benefits: Full benefits package, including health insurance, paid time off (PTO), and additional perks. Job Summary We are seeking a highly organized and detail-oriented Office Manager / Bookkeeper to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will have strong leadership skills, proven experience in finance and bookkeeping (AR, AP, Payroll, Income Statements, Monthly Closing), excellent communication abilities, and a solid background in office management. This position involves managing administrative tasks, supervising staff, and coordinating various office functions to support our team effectively. Key Duties & ResponsibilitiesOffice Management & Administration Oversee daily office operations, ensuring efficiency and productivity. Manage schedules, including calendar management for executives and team members. Supervise and support administrative staff, fostering a collaborative work environment. Coordinate company meetings, training sessions, and other internal events. Assist with vendor management, ensuring quality service and maintaining strong supplier relationships. Maintain organized filing systems for both physical and digital documents. Oversee basic technology requirements and serve as liaison with the local technology provider. Manage front desk operations, including multi-line phone systems and customer inquiries. Provide administrative support to the CEO and General Manager as needed. Bookkeeping & Finance Manage Accounts Receivable (AR)-invoicing, posting payments, and making collection calls. Handle Accounts Payable (AP) and ensure timely and accurate payments. Process bi-monthly payroll for 25+ employees. Maintain accurate financial records, including reconciliations, income statements, and monthly closings. Assist with budgeting and prepare regular financial reports. Use QuickBooks for financial tracking and reporting. Human Resources Support HR functions such as recruitment, onboarding, and employee relations. Interface with HR platforms and maintain compliance with company policies and employment laws. Required Experience & Skills Proven experience in office management, bookkeeping, or a related administrative role. Hands-on experience with QuickBooks in a company with 25+ employees and bi-monthly payroll. Strong organizational and multitasking skills with excellent attention to detail. Exceptional written and verbal communication skills for professional interaction with staff, leadership, and clients. Experience handling AR, AP, payroll processing, reconciliations, income statements, and monthly closings. Previous supervisory or leadership experience strongly preferred. Position Details Job Type: Full-Time, On-Site Reports To: CEO & General Manager Environment: Fast-paced, team-oriented, and client-focused Compensation: $65,000 - $90,000+ annually, based on experience Benefits: Comprehensive benefits package (health insurance, PTO, and additional perks) How to Apply If you're an organized professional with strong bookkeeping and management skills-and you thrive in a collaborative environment-we'd love to hear from you. Apply today to join a team that values excellence, reliability, and attention to detail. #IND6

You'll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet Recognition consecutively since 2006. And you'll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine! You can make a difference here. About Us Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality. Your Benefits We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more. Click here for more information or download the Employee Benefits Guide. Magnet: Commitment to Nursing Excellence Billings Clinic is proud to be recognized for nursing excellence as a Magnet-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years. Click here to learn more! Pre-Employment Requirements All new employees must complete several pre-employment requirements prior to starting. Click here to learn more! Surgical Team Assistant (Per Diem) SURGICAL SERVICES (BILLINGS CLINIC HOSPITAL) req10015 Shift: Day, Evenings, Nights, Weekends Employment Status: Per Diem Hours per Pay Period: 0.01 = per diem (as needed) (Non-Exempt) Starting Wage DOE: $17.00- 21.25 In accordance with established policies and procedures, provides support services within the Main Operating Room. Assists with preparation and cleaning of supplies, instruments, and equipment; and stocking of supplies and transporting, transferring and positioning patients. To ensure the availability and proper condition of all anesthesia equipment, monitors, and supplies. Essential Job Functions * Provides support to other members of the team by obtaining and maintaining supplies, instruments, equipment, pharmaceuticals (excludes narcotics), positioning accessories, pre-cleaning of instruments and, scopes as needed. * Ensures appropriate cleaning procedures are maintained and followed. Assists with turnover and cleaning of operating rooms and anesthesia machine and cart. Cleans and maintains, warmers and, refrigerators. * Assists with transporting, transferring, and positioning patients. * Performs errands to other departments as needed: laboratory, pharmacy, radiology, etc. * Assists in case picking. Picking supplies and instrumentation for current day schedule, next day schedule, and add-on cases throughout day or night as appropriate. * Stocking supplies, instruments, equipment on specialties carts and emergency carts. * Demonstrate ability to maintain appropriate monitoring records for process improvement and quality controls as assigned. Utilizes performance improvement principles to assess and improve quality. * Participates in orientation, training and/or precepting of new staff. * Identifies needs and sets goals for own growth and development; meets all mandatory system and departmental requirements. Minimum Qualifications Education * Minimum High School or GED Certifications and Licensures * CPR certification as defined by Billings Clinic policy At hire Billings Clinic is Montana's largest health system serving Montana, Wyoming and the western Dakotas. A not-for-profit organization led by a physician CEO, the health system is governed by a board of community members, nurses and physicians. Billings Clinic includes an integrated multi-specialty group practice, tertiary care hospital and trauma center, based in Billings, Montana. Learn more at ****************************** Billings Clinic is committed to being an inclusive and welcoming employer, that strives to be kind, safe, and courageous in all we do. As an equal opportunity employer, our policies and processes are designed to achieve fair and equitable treatment of all employees and job applicants. All employees and job applicants will be provided the same treatment in all aspects of the employment relationship, regardless of race, color, religion, sex, gender identity, sexual orientation, pregnancy, marital status, national origin, age, genetic information, military status, and/or disability. To ensure we provide an accessible candidate experience for prospective employees, please let us know if you need any accommodations during the recruitment process.

Create an outstanding customer experience through exceptional service. Establish and maintain a safe, clean environment that encourages our customers to return. Achieve sales and profit goals established for the department and control all established quality assurance standards. Monitor all functions, duties and activities related to the Meat department. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety. Based in Salt Lake City, Utah, Smith's Food and Drug merged with The Kroger Company in 1998. Today, we're proudly serving Smith's customers in over 140 stores throughout Utah, Nevada, New Mexico, Arizona, Montana, Idaho and Wyoming. As part of the Kroger family of companies, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all. Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited. Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our Smith's family! What you'll receive from us: The Kroger Family of Companies offers comprehensive benefits to support your Associate Well-Being, including Physical, Emotional, Financial and more. We'll help you thrive, with access to: * A wide range of healthcare coverage, including affordable, comprehensive medical, dental, vision and prescription coverage, through company plans or collective bargaining agreement plans. * Flexible scheduling in full- and part-time roles with paid time off, including holiday and sick pay based on eligibility and length of service. * Emotional and financial support with free counseling through our Employee Assistance Program and free, confidential financial tools and coaching with Goldman Sachs Ayco. * Valuable associate discounts on purchases, including food, travel, technology and so much more. * Up to $21,000 in tuition reimbursement over your career, through our industry-leading Continuing Education program. * Vast potential for growth, through an abundance of industry-leading training programs and diverse career pathways. For more information about benefits and eligibility, please visit our Benefits Page! Minimum * Excellent oral/written communication skills * Current food handlers permit once employed * Ability to handle stressful situations * Knowledge of basic math (counting, addition, subtraction) Desired * High School Diploma or GED * Any meat/retail experience * Any management experience * Second language (speaking, reading and/or writing) * Promote trust and respect among associates, with a positive attitude * Communicate company, department, and job specific information to associates * Establish department performance goals and empower associates to meet or exceed targets through teamwork * Develop adequate scheduling to manage customer volume * Train and develop associates on their job performance and participate in the performance appraisal process * Create an environment that enables customers to feel welcome, important and appreciated by answering questions regarding products sold within the department and throughout the store; respond to questions, make suggestions, and locate products * Inform customers of produce specials and offer product samples to help customers discover new items * Review/inspect products for quality and freshness and take appropriate action * Develop and implement a department business plan to achieve desired results * Create and execute sales promotions in partnership with store management * Inform and educate department associates about current, upcoming and special in-store promotions, especially promotions that affect the department * Prepare and submit seasonal critiques for the sales and merchandising supervisor * Implement the period promotional plan for the department * Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all financial reports * Schedule daily, weekly and monthly price changes by updating shelf tags and promotional signs * Plan and organize the inventory process, maintain an awareness of inventory/stocking conditions, note any discrepancies, train department associates on inventory/stocking and Computer Assisted Ordering (CAO) * Ensure proper temperatures in cases and coolers are maintained and temperature logs are maintained * Reinforce safety programs by complying with safety procedures, identifying unsafe conditions, practicing preventive maintenance by properly inspecting equipment, notifying store management of any items in need of repair and of customer or employee accidents * Report all safety risk, or issues, and illegal activity, including robbery, theft or fraud * Adhere to all local, state and federal laws, and company guidelines * Must be able to perform the essential job functions of this position with or without reasonable accommodation

Montana Department of Natural Resources and Conservation's mission is to help ensure that Montana's land and water resources provide benefits for present and future generations. The DNRC believes employees are their most important asset. The DNRC empowers employees to exercise professional judgment in carrying out their duties. Employees are provided with the training and tools necessary to achieve the mission. Both team effort and individual employee expertise are supported and sustained. Core Values: The Montana Department of Natural Resources and Conservation's Forestry and Trust Land Division recognizes that building a collaborative, professional, and inclusive work environment is critical to fulfilling our mission of managing, protecting, and promoting stewardship of Montana's forests and lands for the benefit of current and future generations and our trust beneficiaries. We hold ourselves to these high standards as we are accountable to the people of Montana. * We value and respect each other. * We create collaborative work environments. * We build and maintain strong relationships. * We practice accountability. * We celebrate our successes and take pride in our work. Job Overview: The incumbent works under the supervision of the Missoula Unit Manager, and functions as a member of the Missoula Unit team which is comprised of 14 natural resource management professionals and 13 summer seasonals. The incumbent is assigned a wide range of duties requiring considerable knowledge of several Department programs including Fire Management, Forest Product Sales, State Lands Administration, Hazard Reduction, Private Forestry Assistance and Forest Practices. In addition to these duties, the incumbent is responsible for office management (including clerical and receptionist duties). The incumbent tracks the budget in each program (the total unit budget is approximately $115,000) and works closely with program leads. The incumbent is expected to be the unit subject matter expert in budget and purchasing policy and procedure, technical accounting, payroll, fire business and employee onboarding. Essential Functions (Major Duties or Responsibilities): These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent. Office Management and general administration: The following list of tasks applies to all the programs administered by the Missoula Unit Office) Perform a variety of technical and administrative tasks and manage the operations of the unit office to ensure adequate support for unit operations. This work requires knowledge of office management principles and practices, record keeping practices and requirements, DNRC administrative policies and procedures, and computers and related software including word processing, excel, outlook and database applications. Accounting, budget, and payroll: Perform a variety of technical accounting, budgeting, payroll and related tasks. This involves maintaining records of program fiscal operations; preparing all fee collection and expense transactions; reconciling accounting systems and correcting discrepancies; preparing financial reports; and processing accounts payable. This work requires knowledge of bookkeeping and technical accounting principles; state budgeting and financial record keeping requirements; spreadsheet and database software; and pay and benefit policies and procedures. Fire business management program: Missoula Unit is heavily involved in fire business. Perform fire finance duties and coordinate and perform unit fire program activities including interagency relations, local fire department fire packet management, fire prevention, policy and procedure development. This work requires knowledge of the Incident Command System, and the Unit's fire protection area. Service forestry and trustlands program: Perform a variety of administrative services related to the Unit's Service Forestry and Trust Lands Programs. This involves providing program information and interpretation of regulations and statutes. APPLICATION MATERIALS REQUIRED FOR THIS POSITION ARE: * Online State of Montana application * Resume * Cover Letter HELPFUL HINT: You must check the "relevant document" box to ensure your attachments are uploading correctly to the specific application. Benefits: * Work/life balance * Medical, dental, and vision coverage * Retirement plans * Generous paid vacation, sick leave, and holidays * Pre-tax flexible spending accounts * A vibrant Employee Assistance Program * State of Montana employment may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Look here to learn more and understand whether or not you may qualify. Additional benefit package information is available here. The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who requires a reasonable accommodation during the application or hiring process should contact the agency's HR staff, as identified on the job listing, or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services, including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant. * If you are interested in a complete job description, please contact HR at ********************. Minimum Qualifications (Education and Experience): The knowledge, skills and abilities required for this position are typically acquired through a combination of education and experience equivalent to a High School diploma with 4 or 5 years of related field experience or an Associates Degree focusing on business management and 2 to 3 years of related field experience. Related experience should be in a field that compliments the job requirements. Since many of the advanced duties of the position require thorough knowledge of DNRC specific rules, policies and procedures, an additional two years of progressively responsible, directly related experience including a high degree of computer literacy is required. Required knowledge, skills, and abilities: Accounting and Auditing are critical components of this position. The incumbent must have the ability to audit multiple fire packets at the same time. The incumbent will work closely with the Fire Bureau, Area resources and fire departments. The incumbent will need to be able to meet Fire Packet deadlines, while also meeting deadlines on monthly unit invoices. Maintaining relationships is very important and strong communication skills are a must. This position demands a high degree of skill and ability to communicate effectively, both orally and in writing. Ability to manage multiple priorities. Considerable ability to accurately interpret rules and standards and guidelines for several complex programs and provide accurate, concise and understandable program requirements and procedural information to program clientele and the public. Considerable ability to establish and maintain effective working relationships with supervisor and other unit staff. Considerable ability to establish and maintain good rapport with, and obtain cooperation of, program clientele including private contractors and landowners, local government agencies, Missoula Interagency Dispatch Center (MIDC), members of Missoula County Fire Protection Association (MCFPA) and the public. SPECIAL INFORMATION: Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent, completed 36 months. ELIGIBILITY TO WORK: In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver's license or other picture I.D., or a U.S. passport, or a "green card"

Montana's Best Casinos is looking for a motivated and outgoing Casino Assistant Manager to join our team. We immediately create a comfortable, fun environment for our guests to enjoy. We take great pride in knowing every one of our guests by name, along with knowing and taking care of all their needs without them even having to ask. We are service aficionados. As a Casino Assistant Manager, you will: * handle customer service during shift hours, handling, and screening phone calls, make accounting decisions consistent with Casino Operations standards, policies, and procedures, and assist in planning, leadership, organizing, and follow-ups in the following areas: Office procedures, Vendor invoicing, computer data entries, and shortage controls. * set the proper example for co-workers regarding professionalism, attitude, and teamwork in customer service and casino operations. All assistant managers are expected to be trained in all areas to cover in the absence of a manager, and train, instruct, coach, and discipline employees. * perform the duties of a manager such as payroll, inventories, scheduling, issuing, counseling reports, retrains, machine repairs, member bets, stats reporting, etc. * effectively prioritize and organize follow-up on office tasks to be accomplished, maintain the security of all casino assets, cash funds, and inventories, and the auditing of shift reports. * accurately and effectively complete all casino paperwork, casino daily reports, casino daily purchases, and mark-up/mark-down inventory adjustments. Complete auditing and casino payroll records. * complete vendor controls and invoice handling, prepare and complete liquor orders, check in deliveries, stock liquor store, and maintain to company standards. * must have the knowledge of how to do a liquor audit and prep the liquor store for audit, effectively maintain accurate pricing on all liquor products for company promotions and according to state regulations. * effectively balance to 6-week analysis reports, maintain computer entry, recording of sales and purchases in the casino's running book, balance casino records to office reports, and prepare bank deposits subject to the Manager's inspection & approval. * must be able to work nights, weekends, and holidays and in the absence of a manager, must have a way to be able to be contacted. (Phone, cell phone, voice messaging) * maintain a valid Driver's License with an acceptable driving record, complete the Alcohol sales/service certification approved by the State of Montana provided by the company, and complete other duties as assigned by managers. Town Pump offers many outstanding benefits including 401(K), Health, Dental, and Vision Insurance, Health Savings, Flex Spending Accounts, paid time off, and education reimbursement benefits. Town Pump Inc. is proud to be an Equal Employment Opportunity (EEO) employer. We are committed to equal employment opportunities regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, age, citizenship, marital status, disability, or Veteran status.

* Understands and upholds Chico's Mission, Employment Guidelines, policies and procedures. * Understands and follows all management policies and promotes Chico culture. * Oversee the daily operations of the Front Office/Reservations department. * Ensure exceptional guest service is consistently delivered. * Manage Front Office/Reservations staff, including hiring, training, and scheduling. * Implement and monitor policies and procedures to maintain workplace standards. * Coordinate with other departments to facilitate smooth operations. * Handle guest complaints and resolve issues promptly and professionally. * Maintain occupancy and room rates to optimize revenue. * Assist in preparing the department budget, and manage the budget accordingly * Conduct regular staff meetings and performance evaluations. * Ensure compliance with health and safety regulations. * Monitor key performance metrics and develop improvement strategies. * Oversee inventory management for front office supplies. * Is responsible for handling escalated Guest or Employee issues as needed * Is responsible for working alongside team members as scheduled. * Will act as MOD as needed. * Assists with on-boarding/training new employees. * Communicates staff issues to Managers, including coaching and discipline, in an ongoing, consistent manner. Addresses conflicts privately and uses proper documentation. * Assists in monitoring job satisfaction and individual development of staff. * Follows department training on all duties and tasks. * Answers telephone calls from guests seeking to make or cancel reservations. * Greets arriving guests, assigns rooms, issues keys, collects guest payment and billing information. * Answers guest requests for any special needs while in-house. * Is responsible for accurate accounting of cash drawers and other accounting processes. * Is responsible for daily opening and closing procedures. * Is responsible for following protocol for call-in and/or covering shifts. * Is responsible for adhering to departmental dress code and personal hygiene standards. * Is responsible for maintaining cleanliness and organization in departmental work area * Is responsible for Front Desk Gift Shop (including inventory, ordering, invoicing, etc.)

Title: Administrative Assistant to the Instructional Resource Manager Department: Bookstore Classification: Administrative Assistant 12 month Assignment: 12 month FLSA Status: Non-Exempt Reports To: Instructional Resource Manager, Office Manager, and Assistant Principal of Educational Services Location: Highland Park High School Salary: $24.00/hour Hours: 7:00am - 3:30pm Summary: The Administrative Assistant to the Instructional Resource Manager supports the day-to-day operations of the bookstore by coordinating instructional resource needs, assisting with student materials, and overseeing Chromebook management. This role requires exceptional organizational skills, clear communication, and a proactive approach to problem-solving and task completion. This is an on-site position, with occasional weekend availability required for Chromebook distribution during standardized testing periods. Qualifications: * High School Diploma or GED, required * Bachelors or Associates Degree, preferred * 2 years of experience in an educational setting, preferred * 2 years of experience as an administrative assistant, preferred * Possess outstanding organizational and time-management skills * Able to work independently and access supports as needed * Able to work with others in a positive manner * Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise * Able to build and maintain relationships with colleagues that supports a cooperative work environment * Able to handle and maintain the confidentiality of employee, student and other sensitive District information * Able to set goals and establish methods for achieving these goals * Able to work effectively with a wide range of constituencies in a diverse community Technology Skills preferred: * Experience with Chrome OS troubleshooting, Google Workspace applications, and basic network connectivity or wireless issue resolution * Familiarity with ticketing systems and inventory management processes for tracking and maintaining technology assets * Working knowledge of Google Sheets or similar software for record keeping and data organization Essential Functions: The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position. Administrative and Operational Support * Assist the Instructional Resource Manager with daily operations, budgeting, purchasing, and coordination of instructional resources. * Manage student and departmental instructional materials, ensuring timely distribution and inventory accuracy. * Maintain confidentiality of student, staff, and district information. * Support special events requiring extended or occasional weekend hours. Technology and Data Management * Oversee Chromebook lifecycle processes, including deployment, collection, maintenance, troubleshooting, and coordination of repairs. * Maintain accurate inventory records and reconcile data using district systems. * Demonstrate proficiency in Infinite Campus, Microsoft Word, Excel, and Outlook; adapt quickly to new software and technology tools. Communication and Collaboration * Communicate clearly and professionally in both written and verbal forms. * Must be able to interact in a positive manner with staff members, students, faculty, parents, and other members of the public. * Work independently and collaboratively to manage multiple priorities and contribute to a cooperative work environment. Problem Solving and Evaluation * Use sound judgment, analytical ability, and common sense to address complex or unexpected situations. * Apply mathematical and organizational skills to track budgets and evaluate processes for improvement. * Set goals, establish methods to achieve them, and monitor progress toward successful completion. * Ability to handle multiple tasks simultaneously and carry out detailed procedures with several variables. Language Skills Communicates clearly both in oral and written format with all constituents of the District when documenting repairs, explaining technical procedures, and providing clear instructions.Effectively present information and respond to questions from constituency groups. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies. Mathematical and Technical Skills Calculate figures, estimates, proportions, percentages, and cost projections. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, financial management, and data analysis. . Reasoning Ability Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers. Physical and Mental Demands: * While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell. * The employee is regularly required to communicate with staff and others. * The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls. * The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds. * Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception and ability to adjust focus. * Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands, along with constant contact with students, colleagues and the public. Working Conditions: * In the work environment, this role is regularly exposed to office environmental conditions. * The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues. * The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people. * The employee is infrequently required to work weekends, scheduled in advance.. Safety: As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. The role is directly responsible for the safety, well-being, and work output of students. Required to: * Use good safety awareness and judgment * Follow policies * Report potentially unsafe conditions * Follow manufacturer safety instructions when using equipment * Follow agency ergonomic policies and procedures The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Title: Administrative Assistant to the Instructional Resource Manager Department: Bookstore Classification: Administrative Assistant 12 month Assignment: 12 month FLSA Status: Non-Exempt Reports To: Instructional Resource Manager, Office Manager, and Assistant Principal of Educational Services Location: Deerfield High School Salary: $24.00/hour Hours: 7:00am - 3:30pm Summary: The Administrative Assistant to the Instructional Resource Manager supports the day-to-day operations of the bookstore by coordinating instructional resource needs, assisting with student materials, and overseeing Chromebook management. This role requires exceptional organizational skills, clear communication, and a proactive approach to problem-solving and task completion. This is an on-site position, with occasional weekend availability required for Chromebook distribution during standardized testing periods. Qualifications: * High School Diploma or GED, required * Bachelors or Associates Degree, preferred * 2 years of experience in an educational setting, preferred * 2 years of experience as an administrative assistant, preferred * Possess outstanding organizational and time-management skills * Able to work independently and access supports as needed * Able to work with others in a positive manner * Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise * Able to build and maintain relationships with colleagues that supports a cooperative work environment * Able to handle and maintain the confidentiality of employee, student and other sensitive District information * Able to set goals and establish methods for achieving these goals * Able to work effectively with a wide range of constituencies in a diverse community Technology Skills preferred: * Experience with Chrome OS troubleshooting, Google Workspace applications, and basic network connectivity or wireless issue resolution * Familiarity with ticketing systems and inventory management processes for tracking and maintaining technology assets * Working knowledge of Google Sheets or similar software for record keeping and data organization Essential Functions: The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position. Administrative and Operational Support * Assist the Instructional Resource Manager with daily operations, budgeting, purchasing, and coordination of instructional resources. * Manage student and departmental instructional materials, ensuring timely distribution and inventory accuracy. * Maintain confidentiality of student, staff, and district information. * Support special events requiring extended or occasional weekend hours. Technology and Data Management * Oversee Chromebook lifecycle processes, including deployment, collection, maintenance, troubleshooting, and coordination of repairs. * Maintain accurate inventory records and reconcile data using district systems. * Demonstrate proficiency in Infinite Campus, Microsoft Word, Excel, and Outlook; adapt quickly to new software and technology tools. Communication and Collaboration * Communicate clearly and professionally in both written and verbal forms. * Must be able to interact in a positive manner with staff members, students, faculty, parents, and other members of the public. * Work independently and collaboratively to manage multiple priorities and contribute to a cooperative work environment. Problem Solving and Evaluation * Use sound judgment, analytical ability, and common sense to address complex or unexpected situations. * Apply mathematical and organizational skills to track budgets and evaluate processes for improvement. * Set goals, establish methods to achieve them, and monitor progress toward successful completion. * Ability to handle multiple tasks simultaneously and carry out detailed procedures with several variables. Language Skills Communicates clearly both in oral and written format with all constituents of the District when documenting repairs, explaining technical procedures, and providing clear instructions.Effectively present information and respond to questions from constituency groups. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies. Mathematical and Technical Skills Calculate figures, estimates, proportions, percentages, and cost projections. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, financial management, and data analysis. . Reasoning Ability Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers. Physical and Mental Demands: * While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell. * The employee is regularly required to communicate with staff and others. * The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls. * The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds. * Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception and ability to adjust focus. * Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands, along with constant contact with students, colleagues and the public. Working Conditions: * In the work environment, this role is regularly exposed to office environmental conditions. * The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues. * The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people. * The employee is infrequently required to work weekends, scheduled in advance.. Safety: As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. The role is directly responsible for the safety, well-being, and work output of students. Required to: * Use good safety awareness and judgment * Follow policies * Report potentially unsafe conditions * Follow manufacturer safety instructions when using equipment * Follow agency ergonomic policies and procedures The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.