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Office manager/administrative assistant jobs in Guaynabo, PR

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Office Manager/Administrative Assistant
Executive Assistant
Office Manager
Front Office Manager
Executive Office Manager
Executive Administrative Assistant
Executive Secretary
  • Office Manager

    Service Corporation International 4.4company rating

    Office manager/administrative assistant job in San Juan, PR

    Our associates celebrate lives. We celebrate our associates. Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. JOB RESPONSIBILITIES Accounting Function Oversight * Collections of all accounts receivable * Verifications and payments of all accounts payable invoices * Controls of receipt and deposit of cash payments received * Maintains petty cash account and disburses the same in accordance with company policies and procedures * Reconciliations of all accounts * Cash advance checks * Same Day Check requests * Bank deposits * Verifies/audits cash disbursement reports * Tracks Capital Expenditure Authorizations (CEAs) Operational Activities * Orders supplies for the office and completes inventory counts * Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets * Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments * Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation * Schedules incoming orders and drivers for the ambulate service * Completes various funeral/cemetery reports and files accurately * Supports Sales as necessary requiring an understanding of JD Powers * Assures compliance with all Company policies and procedures to include * Sarbanes Oxley (SOX) audit * Dignity University (DU) training * Interment Verification Training (IVT) audits * Day Sales Outstanding's (DSO) related to financial and administrative areas * Assists in preparing and/or overseeing all funeral/cemetery-related forms * Reviews time cards and administers corporate payroll policies and procedures * Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.). * Ensures new associates receive new hire orientation * Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators * Maintains vehicle records/licenses * Processes expense reports * Updates General Price Lists (GPLs) * Manages all Alarm Systems (codes, working order, etc.) * Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed * Coordinates daily activities with business unit as well as other departments * Trains associates in the proper administration of policies and procedures * Services customers by interacting with families in a professional and compassionate manner * Maintains and updates customer records * Updates company website with current obituaries and ensures obituaries are placed in newspapers * Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations * Behaves in a supportive way to enrich the work environment * Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance * Performs other duties as assigned MINIMUM Requirements Education * High school diploma, GED or completion of a diploma-training program at a college or technical school Experience * Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required Knowledge, Skills and Abilities * Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required * Excellent communication skills both orally and in writing * High level of compassion, integrity, and confidentiality * Problem solving skills * Ability to multi task and set priorities * Detail oriented * Must be flexible and able to function in a face-paced environment Work CONDITIONS Work Environment * Professional Dress is required when in contact with families. Work Postures * Sitting continuously for many hours per day, up to 6 hours per day * Climbing stairs to access buildings frequently Physical Demands * Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage Work Hours * Working beyond "standard" hours as the need arises Postal Code: 00909 Category (Portal Searching): Operations Job Location: US-PR - San Juan
    $44k-56k yearly est. Auto-Apply 10d ago
  • Executive Administrative Assistant

    Cardinal Health 4.4company rating

    Office manager/administrative assistant job in San Juan, PR

    _This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************
    $29k-41k yearly est. 5d ago
  • Executive Secretary - Regular Position

    Tpis

    Office manager/administrative assistant job in San Juan, PR

    Responsible for implementing, and managing marketing strategies along with advertising and communication campaigns and working closely with other departments such as sales, clinical, and product development. ESSENTIAL FUNCTIONS: Conduct market research and analysis to evaluate trends, brand awareness, and competition, developing efficient and intuitive marketing strategies. Organize and oversee advertising/communication campaigns (offline and online) exhibitions and promotional events. Designs and provides marketing briefs to the advertising agency for developing campaigns. Envision marketing ideas/strategies through engaging graphics, illustrations, and layout. Ensures that all designs are in sync with the company brand guidelines. Develop one (1) year project plans with executions and campaigns. Plans and monitors media and content calendars. Prepares reports on campaign executions and results as requested. Primary contact with internal departments to support marketing initiatives (regulatory and nonregulatory). Maintain daily contact with the advertising agencies, including attending weekly meetings with the advertising agencies, and the team, and following up with both agencies on all matters related to the requested parts and materials. Ensure marketing and regulatory materials are being distributed to the target audience. Manages and supervises specific projects to reach objectives in a pre-established time. Participates in the work plan jointly with the Product Development Department to integrate work related to materials development, product strategies, and product launches, among others. MINIMUM QUALIFICATIONS: Education and Experience: Bachelor's degree, preferably in Marketing, Advertising, or Business Administration. At least two (2) years of experience performing similar functions. Experience in events related to marketing, public relations, and communications or related areas. “Proven experience may be replaced by previously established requirements.” Languages: Spanish - Intermediate (comprehensive, writing and verbal) English - Intermediate (comprehensive, writing and verbal) Regular Exempt
    $29k-36k yearly est. Auto-Apply 60d+ ago
  • Executive Office Manager

    Rio Mar Hospitality Management

    Office manager/administrative assistant job in Ro Grande, PR

    Job Description The Executive Office Manager plays a key role in ensuring the smooth and efficient operation of the Executive Office. This position provides high-level administrative support to senior executives, manages daily office operations, and serves as a professional point of contact for internal and external stakeholders. The Executive Office Manager is also responsible for handling or processing guest complaints with discretion and professionalism, ensuring the highest level of service and organizational excellence. Paralegal experience is considered a strong plus, as it enhances the ability to manage sensitive documents, contracts, and compliance-related matters. Education & Experience Bachelor's degree in Business Administration, Management, or a related field, highly recommended. 2+ years of experience in office management or executive-level administrative support, preferably in a fast-paced corporate, hospitality, or professional services environment. Experience in a hotel or related industry, highly recommended. Paralegal background or experience working with legal documentation is a plus. Proficiency in company-approved word processing and spreadsheet applications, with the ability to troubleshoot spreadsheets and basic PC issues. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational, analytical, and multitasking abilities. Excellent written and verbal communication skills in both English and Spanish. Physical Requirements Flexibility to work long hours when required. Light physical effort - exerting up to 20 pounds of force occasionally, and/or 10 pounds frequently or constantly, to lift, carry, push, pull, or otherwise move objects.
    $33k-59k yearly est. 5d ago
  • Front Office Manager

    Graduate Hotels 4.1company rating

    Office manager/administrative assistant job in San Juan, PR

    Schulte Companies is seeking an energetic, experienced, and hands on Front Office Manager to join our team! Schulte Companies is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team! What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! Schulte Companies provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to: Work Today, Get Paid today, with Daily Pay! Free Telemedicine and Virtual Mental Health care access for all Associates starting day one! Multiple Health Insurance and Life Insurance options Paid Time Off Holiday Pay Employee Assistance Program Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more! Our Company: Schulte Companies is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants. JOB DUTIES AND RESPONSIBILITIES Monitors daily status of rooms, rates, discount rates and packages. Maintains current list of available rooms for walk situations. Coordinates blocking of rooms. Acts as the "Service Champion" for the Front Office and creates a positive atmosphere for guest relations Ensures recognition of employees is taking place across areas of responsibility. Reviews staffing levels to ensure that guest service, operational needs and financial objectives are met. Reviews comment cards, guest satisfaction results and other data to identify areas of improvement. Solicits employee feedback, utilizes an "open door" policy, and reviews employee satisfaction results to identify and address employee problems or concerns. Ensures staff communicates effectively with the Housekeeping team. Maintains productive relationship with Valet Parking provider. Regularly reviews department budget to meet budgeted wages and general expenses. Checks printed registration cards against information on arrival report and rectifies any discrepancies. Ensures prompt and courteous service to guests. Pre-registers guests according to standards. Completes and monitors employee schedule. Monitors VIP arrivals. Keeps track of rooms to ensure accurate status and readiness for check-in. Hires, coaches and disciplines direct reports. Interacts positively and professionally with guests to resolve issues. Acts as Manager on Duty as required. Works nights, weekends, and holidays as necessary. Perform various other duties as assigned to meet business objectives EDUCATION AND EXPERIENCE Minimum of three (3) years in similar leadership role. (I.E. Front desk supervisor, Assistant Front Office Manager, etc.) Minimum of High School education, post-high school education preferred KNOWLEDGE, SKILLS AND ABILITIES Basic math skills Ability to communicate effectively verbally and in writing Strong leadership skills Ability to exceed expectations of guests and team members Excellent time management skills In-depth knowledge of hotel Front Desk operations *The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process. *Schulte Companies is an Equal Opportunity Employer.
    $54k-72k yearly est. 7h ago
  • Executive Assistant

    Trolley

    Office manager/administrative assistant job in San Juan, PR

    Job Details Hours: Full-time, with flexibility for occasional evening and weekend support. SUBMIT YOUR APPLICATION HERE https://forms.clickup.com/**********/f/8cqbk2w-42657/T7JQY66VJ95C7NMLJ3 Executive Assistant (EA) Virtual | Full-Time | PST or EST Time Zones Who Were Looking For We're looking for an elite-level Executive Assistant who is ten steps ahead, thrives in high-stakes environments, and executes flawlessly. This isn't a passive support role. This is about owning responsibilities, amplifying efficiency, and ensuring the executive's world runs seamlessly, both professionally and personally. You'll manage high-profile relationships, optimize workflows, oversee high-stakes travel and negotiations, and eliminate distractions so the CEO can focus on big-picture strategy and execution. This role is not for the hesitant or reactive; it's for someone who is decisive, proactive, and deeply aligned with the executive's vision. This is not your first time supporting a CEO and founder; you thrive alongside executives with big energy, matching their pace and intensity. If you excel under pressure, can execute at an elite level, and thrive on making things happen instead of making excuses, this is for you. Who You'll Work With About the CEO The executive you will support is a Type 8 - The Challenger, known for being ambitious, independent, and driven to lead. They are highly analytical, deeply thoughtful, and approach challenges with confidence and intensity. They value efficiency, strategic thinking, and people who take initiative. The right EA for this role thrives next to a strong-willed, high-energy executive, understands their unique leadership style, and knows how to complement their strengths while bringing their own expertise to the table. This role reports directly to the CEO and Managing Partner and works closely with the Senior Bookkeeper, investment team, legal partners, operations, marketing, and key external vendors and teams to manage both professional and personal responsibilities. We are a fast-moving, high-performance venture that values clarity, execution, and results. Our team is dynamic, ambitious, and deeply committed to excellence. The expectation is that you come in ready to contribute at a high level, align quickly, and deliver without hesitation. How You Do the Job & Why EXHIBIT A: Operating Framework, Expectations, and Deliverables At the core of this role is a fundamental expectation: PLAY TO WIN, NOT TO AVOID MISTAKES. THE OBJECTIVE IS EXECUTION, NOT EXCUSES. Phase 1: Core Deliverables & Mindset (0-9 months) You will be exceptional in this role if: You operate with full alignment to my vision and decision-making framework. When you speak, you speak for me and with my authority. If you are wrong, I will correct you. You extend my influence by managing high-value relationships, ensuring seamless execution across CRM, LP management, investor relations, and strategic initiatives. You remove from my plate all responsibilities that do not require my direct input. You anticipate and think through problems as the executive does, aligning your thought process with strategic expectations. You are an avid reader and researcher, always seeking knowledge to enhance problem-solving and decision-making. You add expertise, reinforcing and deepening my strategies, not simply mirroring them. You do not make sloppy errors, this includes inaccurate data, incomplete reports, and failure to track critical updates. You over-communicate execution status; every single priority is documented, with recap updates delivered daily at 10 PM PST. You are self-regulated, composed under stress, and skilled at de-escalation, ensuring smooth execution even in high-pressure situations. You own your role within the organization, deciding when to be a gatekeeper vs. a facilitator, balancing authority and efficiency accordingly. You have strong personal boundaries, are curious, and are not afraid to try new things. Phase 2: Mastery & Expansion (9-12 months) Develop and manage high-value talent pipelines you identify, recruit, and maintain an ecosystem of strategic relationships. Create leverage, you delegate, automate, and systematize to move lower-priority tasks off your plate. Systemize everything you standardize workflows and export best practices across the organization. Master a core domain you fully own and execute within a key business function. Act as a proxy for the executive you operate on behalf of leadership in select areas, particularly in relationship-driven interactions. Take ownership of inefficiencies you identify and solve operational gaps that others overlook. Use strategic influence, recognizing that small, high-impact gestures create long-term business opportunities. Final Operating Principles Play the long game. Every move must be strategic, not reactive. Zoom out. View the business as a system, not just a collection of tasks. Leverage information. You will have more access to critical data than anyone else use it intelligently and efficiently. You have a strong sense of self, are highly self-aware, and know how to manage relationships with humor and diplomacy. Stay ahead of the executive. If leadership has to follow up on something basic, you are already behind. Do this for yourself. If you don't see the personal growth and long-term benefit in executing at this level, this role is not for you. Key Responsibilities 1. Elite Travel, Luxury Bookings & Negotiation Book first-class travel experiences, ensuring VIP-level treatment. Negotiate and secure upgrades, flights, hotels, dining, and exclusive perks. Manage complex international itineraries, handling last-minute changes with ease. Leverage concierge relationships to unlock high-end services. 2. Executive Calendar & Prioritization Own and optimize the executives schedule, ensuring every commitment is aligned with priorities. Anticipate scheduling conflicts before they happen and solve them proactively. Manage investor, advisor, and high-profile relationships, ensuring seamless coordination. 3. Customer Service & Online Shopping Expertise Negotiate the best deals & refunds from luxury fashion to tech purchases. Handle all customer service issues, escalating only when necessary. Secure rare or high-demand items, using strategic sourcing and vendor relationships. 4. Business & Investor Operations Act as a gatekeeper and trusted point of contact for key partners. Own CRM, LP tracking, and follow-ups for high-stakes relationships. Manage strategic gifting, investor relations, and professional outreach. 5. Personal & Household Management Oversee all personal scheduling, household logistics, and vendor management. Handle prescriptions, medical records, and wellness coordination. Ensure seamless execution of family vacations, events, and experiences. What to Expect: Our Application Process We respect your time and aim for clarity, so here's how it works: 1. Apply through ClickUp 2. Complete a short assignment via TestGorilla 3. Interview with Recruitment & Ops Coordinator 4. Second interview or role assessment 5. Final interview with Founder & CEO 6. Welcome to Trolley! Steps may vary slightly depending on the role well guide you through it! ---------- About Us Who We Are Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions. We collaborate with high-profile clients to strategize, produce, and optimize compelling content that drives engagement, brand visibility, and business growth. Our creative team functions as a fully integrated power-house combining strategy, design, production, and performance analysis to deliver world-class results. We Operate Under Founder Mode Trolley is built on a Founder Mode mindset - an operating system rooted in ownership, strategic thinking, and execution at speed. Here, we look for people who take initiative, think like entrepreneurs, and use tools like AI to optimize how work gets done. But Founder Mode isn't about going alone, it's about working within high-trust, collaborative teams where contribution matters more than control. We value creativity, resourcefulness, and clear communication. If you're driven by impact, thrive in dynamic environments, and believe in scaling through systems, not stress - this is the place for you. Why Join Us? Work with the Best: We recruit globally to connect top talent with forward-thinking companies. Tech-Driven Efficiency: Leverage the latest AI and tools to amplify your impact. Human-Centric Approach: Our systems are designed to support and elevate people, not replace them. Training for Success: We provide world-class training to ensure you excel in every aspect of your role. Benefits at Trolley At Trolley, we believe in building a company that works for you not the other way around. That means freedom, tools, and culture that support both your creativity and your execution. We offer: Work from anywhere Flexible schedule and time off no micromanaging Direct collaboration with the Founder Access to top-tier AI tools (Perplexity, ChatGPT, ClickUp Brain and more) Clear path for long term career growth A supportive company culture grounded in ownership and prioritizing progress over perfection Be Part of the Future of Work Trolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.
    $37k-49k yearly est. 10d ago
  • Front Office Manager

    Schulte Hospitality Group 3.9company rating

    Office manager/administrative assistant job in San Juan, PR

    Schulte Companies is seeking an energetic, experienced, and hands on Front Office Manager to join our team! Schulte Companies is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team! What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! Schulte Companies provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to: Work Today, Get Paid today, with Daily Pay! Free Telemedicine and Virtual Mental Health care access for all Associates starting day one! Multiple Health Insurance and Life Insurance options Paid Time Off Holiday Pay Employee Assistance Program Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more! Our Company: Schulte Companies is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants. JOB DUTIES AND RESPONSIBILITIES * Monitors daily status of rooms, rates, discount rates and packages. * Maintains current list of available rooms for walk situations. * Coordinates blocking of rooms. * Acts as the "Service Champion" for the Front Office and creates a positive atmosphere for guest relations * Ensures recognition of employees is taking place across areas of responsibility. * Reviews staffing levels to ensure that guest service, operational needs and financial objectives are met. * Reviews comment cards, guest satisfaction results and other data to identify areas of improvement. * Solicits employee feedback, utilizes an "open door" policy, and reviews employee satisfaction results to identify and address employee problems or concerns. * Ensures staff communicates effectively with the Housekeeping team. * Maintains productive relationship with Valet Parking provider. * Regularly reviews department budget to meet budgeted wages and general expenses. * Checks printed registration cards against information on arrival report and rectifies any discrepancies. * Ensures prompt and courteous service to guests. * Pre-registers guests according to standards. * Completes and monitors employee schedule. * Monitors VIP arrivals. * Keeps track of rooms to ensure accurate status and readiness for check-in. * Hires, coaches and disciplines direct reports. * Interacts positively and professionally with guests to resolve issues. * Acts as Manager on Duty as required. * Works nights, weekends, and holidays as necessary. * Perform various other duties as assigned to meet business objectives EDUCATION AND EXPERIENCE * Minimum of three (3) years in similar leadership role. (I.E. Front desk supervisor, Assistant Front Office Manager, etc.) * Minimum of High School education, post-high school education preferred KNOWLEDGE, SKILLS AND ABILITIES * Basic math skills * Ability to communicate effectively verbally and in writing * Strong leadership skills * Ability to exceed expectations of guests and team members * Excellent time management skills * In-depth knowledge of hotel Front Desk operations * The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process. * Schulte Companies is an Equal Opportunity Employer.
    $55k-71k yearly est. 16d ago
  • Executive Office Manager

    Rio Mar Hospitality Management

    Office manager/administrative assistant job in Ro Grande, PR

    The Executive Office Manager plays a key role in ensuring the smooth and efficient operation of the Executive Office. This position provides high-level administrative support to senior executives, manages daily office operations, and serves as a professional point of contact for internal and external stakeholders. The Executive Office Manager is also responsible for handling or processing guest complaints with discretion and professionalism, ensuring the highest level of service and organizational excellence. Paralegal experience is considered a strong plus, as it enhances the ability to manage sensitive documents, contracts, and compliance-related matters. Education & Experience Bachelor's degree in Business Administration, Management, or a related field, highly recommended. 2+ years of experience in office management or executive-level administrative support, preferably in a fast-paced corporate, hospitality, or professional services environment. Experience in a hotel or related industry, highly recommended. Paralegal background or experience working with legal documentation is a plus. Proficiency in company-approved word processing and spreadsheet applications, with the ability to troubleshoot spreadsheets and basic PC issues. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational, analytical, and multitasking abilities. Excellent written and verbal communication skills in both English and Spanish. Physical Requirements Flexibility to work long hours when required. Light physical effort - exerting up to 20 pounds of force occasionally, and/or 10 pounds frequently or constantly, to lift, carry, push, pull, or otherwise move objects.
    $33k-59k yearly est. Auto-Apply 60d+ ago
  • Executive Assistant to the Founder, Managing Partner

    Pantera Capital Management LP

    Office manager/administrative assistant job in San Juan, PR

    Executive Assistant to Founder, Managing Partner Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera manages $5.0bn across three strategies - passive, hedge, and venture. We are seeking an Executive Assistant to provide dedicated administrative support to the Managing Partner. This is a full-time, in-office position based across our San Juan and Dorado Beach offices. The role requires on-site presence five days per week, with attendance at whichever office the Managing Partner is working from that day. The Managing Partner splits his time between Pantera's offices roughly: San Juan 60% New York City 20% San Francisco 10% Responsibilities: Proactively manage a complex calendar, prioritizing and optimizing the Managing Partner's time Serve as a thoughtful gatekeeper, ensuring the Managing Partner's time is focused on his most impactful issues Leverage Outlook Tasks to manage post-meeting follow-up and action items, including but not limited to data entry, drafting next steps, and tracking progress through completion ahead of subsequent meetings Support high-level verbal and written communication, including follow-up emails, and other correspondence to ensure clarity and alignment across stakeholders Maintain organized systems for data management and tracking, including both physical and electronic files Transcribe meeting notes accurately and manage timely follow-up actions Prepare daily for all meetings and events, ensuring materials, logistics, and agendas are in place Manage complex domestic and international travel arrangements, encompassing commercial and private aviation, accommodations, and ground transportation. Ensure all itineraries, boarding passes, and travel materials are prepared and accurate. Anticipate and resolve travel issues by monitoring flight paths, schedules, and potential disruptions to ensure seamless travel for the Managing Partner Work cross-functionally with teams across the organization, including Marketing and Administrative groups, to ensure alignment and smooth execution of priorities Develop and maintain vendor relationships while ensuring a strong understanding of local business protocols and logistics in Puerto Rico Execute a variety of ad-hoc assignments and personal requests, such as coordinating reservations, conducting research, and managing purchases Qualifications: Bachelor's degree from University of Puerto Rico or a university in the mainland required Experience supporting C-level executives preferred Bilingual proficiency in English and Spanish preferred Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail Outstanding verbal and written communication, with ability to convey information clearly and professionally Outstanding interpersonal skills, emotionally mature, and able to build relationships Proactive approach to problem-solving with strong decision-making capability Proven ability to handle confidential information with utmost discretion Strong proficiency in Microsoft Office (Outlook, Excel, Word) and Apple hardware Meticulous, professional, confident, sophisticated, and gracious
    $37k-49k yearly est. Auto-Apply 42d ago
  • Office Manager

    SCI Shared Resources, LLC 3.7company rating

    Office manager/administrative assistant job in San Juan, PR

    Is it time for a change? Join a company that cares and makes a difference every day. At SCI, our professional and caring staff is committed to helping families celebrate their loved one's passions, individuality and personality. Our associates celebrate lives and we celebrate our associates! Make your work meaningful by being part of something great. Consider joining our organization today! We are currently seeking an Office Manager to join our team. Our Office Managers enjoy: - Stability - Service Corporation International (SCI) includes the Dignity Memorial brand and is North America's largest provider of funeral, cremation, and cemetery services. Learn more at SCI-Corp.com - Ongoing training - Advancement opportunities - Associate discount program We think our CEO, Tom Ryan, says it best: _"At SCI, we believe we are Better Together. When each of us brings our best self to work, we can provide the Service Excellence our families deserve. This is why we provide you and your loved ones with benefits and resources to help you become your best."_ BETTER HEALTH: Wellbeing is important to us, and to ensure our associates have access to the best care, we offer medical, prescription drug, mental health, dental and vision insurance plans for our associates to select from. Our wellness program offers benefit credits and includes a company contribution toward Health Reimbursement Accounts (HRA). Our Employee Assistance Program (EAP) offers immediate, confidential help to our associates and their dependents as well as eight free counseling sessions per incident. BETTER WEALTH: We are committed to providing the means and resources for our associates to manage their current and future financial needs. We offer a 401(k) plan with a competitive company match, financial education tools and flexible spending accounts for healthcare, dependent care and commuter expenses. BETTER SELF: We encourage associates to take time off through vacation, holiday, sick time, maternity leave and baby bonding (maternity & paternity) plans. Career development is an important focus, supported by tuition reimbursement, professional training and discounted university rates. Through the Sam Lucas Scholarship Foundation, we provide educational grants to associates, their spouses and children. What is important to our associates outside of work is important to us too. We offer additional benefits including adoption assistance and pet insurance, among many other insurance and benefit options. BETTER COMMUNITY: Our Associate Resource Communities (ARCs) are associate-led, self-directed groups of Company colleagues who share similar interests and backgrounds. ARCs offer opportunities to connect with colleagues, promote diversity, share ideas, enhance our business and help improve the communities in which we live and work. As part of our mission to promote excellence in funeral service, our mortuary science scholarship program awards over $96,000 annually to 25 deserving students. (Associates are eligible to participate.) In exchange for a contribution to a charity of their choice, our associates can earn an additional day off per year. Note: Eligibility requirements apply. SCI is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities. For any difficulties with the application process, please reach out to SCI.jobs@sci-us.com. Job Profile ID: P00236 Time Type: Full time Location Name: OH Market Puerto Rico
    $40k-52k yearly est. 10d ago
  • Office Manager

    FTE 4.1company rating

    Office manager/administrative assistant job in Puerto Rico

    Managers plan, direct, and coordinate supportive services of an organization, such as recordkeeping, mail distribution, telephone operator/receptionist, and other office support services.
    $53k-70k yearly est. 60d+ ago
  • Client Executive Assistant, Commercial Lines

    Hub International 4.8company rating

    Office manager/administrative assistant job in San Juan, PR

    **Hi, we're HUB!** We are a leading North American insurance brokerage that provides employee benefits, business, and personal insurance products and services. Throughout our network we have more than 530+ offices and proudly ranked 5th among the world's largest insurance brokers with offices in USA, Canada, and Puerto Rico. HUB Puerto Rico, based in San Juan, is home to a team of over 130 dedicated professionals delivering tailored risk management solutions across Commercial Lines, Employee Benefits, Personal Lines, and more. We offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. When you partner with HUB International, you're at the center of a vast network of risk, insurance, employee benefits, retirement, and wealth management specialists. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolve as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. **The Opportunity** Join us today as a Client Executive Assistant! HUB PR's Client Executive Assistant works closely with the Account Executive to ensure top-tier service. CEA will partner with the Commercial Lines Account Executive to manage and service clients' insurance needs while actively engaging with insurance companies to ensure efficient solutions. Sense of urgency, attention to detail and to be customer oriented are essential to comply with our service standards. **A day in the life...** As a Client Executive Assistant that thrives in a fast-paced environment, that is self-motivated, inquisitive, well-organized, honest, and adaptable, key responsibilities include: + Timely addressing clients' inquiries + Keeping record of communications within HUB PR's Epic program + Assisting account executive in the renewal process + Following up with insurance companies to ensure pending matters are successfully resolved + Handling correspondence + Checking issued policies for accuracy + Assisting the clients with petitions (including certificates of insurance and vouchers) + Acting as liaison between HUB PR's internal departments and the clients to address client requests + Support on special projects **What you will need for success** + Associate or Bachelor's degree required + At least 1 year of relevant professional experience in the insurance industry + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) + Strong written and verbal communication skills + Bilingual fluency in English and Spanish + Experience with EPIC software is a plus **What will help you stand out!** + CISR Certified Insurance Service Representative) designation + CIC (Certified Insurance Counselor) designation **We are proud to offer...** + Health & Dental Insurance + 401K + Life Insurance + Birthday Date + Summer Fridays + Wellness Fridays + Development opportunities **Job Details** + Hybrid modality **EEO employer** HUB International lives and promotes diversity. Diversity, equity, inclusion, and belonging are guiding principles. We are proud to provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Department Account Management & Service Required Experience: 1-2 years of relevant experience Required Travel: No Travel Required Required Education: Associate degree (2-year degree) HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. E-Verify Program (**************************************** We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team ********************************** . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
    $47k-57k yearly est. 29d ago
  • Executive Assistant

    Luma Pr

    Office manager/administrative assistant job in Puerto Rico

    LUMA - Built for Puerto Rico We rely on electricity every day. We need it to run our appliances, power the streetlights and produce the goods and services that drive our economy. At LUMA we are committed to provide Puerto Rico with electricity that we all can depend on. At LUMA, we put people first - our employees, our customers and the communities where we live and work. We encourage and inspire our people to embrace opportunities as they work to build an electricity system that will make Puerto Rico a better place. If you're looking for a career where you can make a tangible difference in the lives of your neighbors and your community, LUMA is the place for you. LUMA offers new jobs designed to respond to the current and future needs of the T&D system. Together we're transforming the island's electric transmission and distribution system, and energizing Puerto Rico. Please note that these new jobs with LUMA offer different terms and conditions of employment to those currently in place with PREPA. We will schedule interviews with all qualified PREPA candidates. All PREPA applicants will receive priority in hiring and a compensation package equal to or better than what they receive today. In order to receive notifications as additional positions and locations are posted, please create a profile on our career site. About the Position Reporting to the Vice President, Responsible for performing a wide variety of administrative support services ranging from complex to routine, all of which contribute to the efficient and professional operation of the Vice President's Department. The position will require an appreciation for and understanding of protocol, discretion, professionalism, and acceptance of responsibility. This position requires an individual who is highly organized and has the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization. In order to provide effective and efficient service it is expected that the position will be flexible in terms of hours of work and maintain confidentiality, diplomacy and tact at all times. What will you get up to everyday? Provide professional administrative support to the Vice President through proactive development and preparation of correspondence, presentations, and reports Proactively assist with the daily calendars through effective scheduling and rearranging of meetings and appointments Proactively arrange and coordinate logistics and catering for meetings, travel and other events Coordinate, prioritize, and track the flow of distribution of mail, telephone, and electronic information Manage and maintain the department's Organizational Charts for LUMA Health, Safety, Environmental & Quality. Create and maintain hard copy and electronic file systems Interpret and present large amounts of data in user friendly manner such as graphs and charts Assist with various projects as required within LUMA, Health, Safety, Environmental & Quality. Demonstrated ability to perform maturely and professionally ensuring complete confidentiality of sensitive and confidential information. Demonstrated ability to manage and perform effectively under conditions of stress Basic understanding of accounting principles, the utility business and regulatory process. Superior understanding and ability to use Microsoft Office applications, Word, Excel, PowerPoint, Outlook and Adobe Acrobat, including the ability to develop reports from concepts provided. Knowledge of Oracle Financial would be an asset in preparation of expense claims Superior communication, intrepersonal and organizational skills Demonstrated ability to perform effectively, ensuring complete accuracy, under tight deadlines and with minimal supervision Strong verbal communication style that reflects the ability to work with a wide range of Executives, Vice Presidents and Sr. Managers Demonstrated ability to collaborate and build relationships Superior knowledge of the English and Spanish languages with ability to proof read, edit and provide quality control of grammar, formatting and spelling on documentation Other duties as assigned Perform major storm restoration work and associated drills as assigned Follow all policies and procedures What We are Hoping You Bring to LUMA LUMA's culture is rooted in the concept of People First, Safety Always. We want your knowledge and expertise to pair with LUMA's globally recognized experts in numerous fields such as customer service, field workforce development, high-voltage transmission engineering, distributed energy resources and mini/micro grid integration. Our employees receive substantial training and development, as well as opportunities for advancement and success. Within our People First, Safety Always culture, we're committed to offering continuous learning opportunities and career-long support for our employees. Education Bachelor of business, Bachelor of Science or college diploma Experience > 6 Years Licenses/Certifications Valid Driver's License. More Details on what to expect with this position at LUMA space Travel Requirements 10% Physical Demands Stationary Position: Constantly Pushing/ Pulling/ Reaching: N/A Climb: N/A Kneel: Seldom Grab: Seldom Bend: Seldom Lift/ Carry over: Less than 5 LBS Vision: 20/20 Corrected Vision Hearing: Receive detailed information if spoken to Working Conditions Wet or humid: N/A Working near or on moving mechanical parts: N/A Working near or on heavy machinery: N/A Working in high places: N/A Exposed to fumes or airborne particles: N/A Exposed to toxic or caustic chemicals: N/A Frequency of working in outdoor weather conditions: N/A Work with electricity: N/A Work with explosives: N/A Work on or near a source of radiation: N/A Loud Noise conditions (abover 87 db): N/A Other environmental factors including weather conditions: N/A Other: We are looking forward to seeing your application! You made it to the end of the job posting! Thank you for expressing interest in LUMA and taking the time to read all the details of this position. We encourage you to apply and give us the opportunity to get to know you better through the recruitment process. Together, we're energizing the people of Puerto Rico. Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice. LUMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
    $37k-49k yearly est. Auto-Apply 60d+ ago
  • Office Manager

    Service Corporation International 4.4company rating

    Office manager/administrative assistant job in San Juan, PR

    Our associates celebrate lives. We celebrate our associates. Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. JOB RESPONSIBILITIES Accounting Function Oversight Collections of all accounts receivable Verifications and payments of all accounts payable invoices Controls of receipt and deposit of cash payments received Maintains petty cash account and disburses the same in accordance with company policies and procedures Reconciliations of all accounts Cash advance checks Same Day Check requests Bank deposits Verifies/audits cash disbursement reports Tracks Capital Expenditure Authorizations (CEAs) Operational Activities Orders supplies for the office and completes inventory counts Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation Schedules incoming orders and drivers for the ambulate service Completes various funeral/cemetery reports and files accurately Supports Sales as necessary requiring an understanding of JD Powers Assures compliance with all Company policies and procedures to include Sarbanes Oxley (SOX) audit Dignity University (DU) training Interment Verification Training (IVT) audits Day Sales Outstanding's (DSO) related to financial and administrative areas Assists in preparing and/or overseeing all funeral/cemetery-related forms Reviews time cards and administers corporate payroll policies and procedures Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.). Ensures new associates receive new hire orientation Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators Maintains vehicle records/licenses Processes expense reports Updates General Price Lists (GPLs) Manages all Alarm Systems (codes, working order, etc.) Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed Coordinates daily activities with business unit as well as other departments Trains associates in the proper administration of policies and procedures Services customers by interacting with families in a professional and compassionate manner Maintains and updates customer records Updates company website with current obituaries and ensures obituaries are placed in newspapers Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations Behaves in a supportive way to enrich the work environment Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance Performs other duties as assigned MINIMUM Requirements Education High school diploma, GED or completion of a diploma-training program at a college or technical school Experience Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required Knowledge, Skills and Abilities Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required Excellent communication skills both orally and in writing High level of compassion, integrity, and confidentiality Problem solving skills Ability to multi task and set priorities Detail oriented Must be flexible and able to function in a face-paced environment Work CONDITIONS Work Environment Professional Dress is required when in contact with families. Work Postures Sitting continuously for many hours per day, up to 6 hours per day Climbing stairs to access buildings frequently Physical Demands Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage Work Hours Working beyond “standard” hours as the need arises Postal Code: 00909Category (Portal Searching): OperationsJob Location: US-PR - San Juan
    $44k-56k yearly est. Auto-Apply 10d ago
  • Executive Operations Assistant

    AGC Consulting 4.3company rating

    Office manager/administrative assistant job in Isabela, PR

    Job Description Elevate Your Career to Unparalleled Luxury: Executive Operations Assistant at Royal Isabela Are you a dynamic, bilingual professional with a passion for excellence and a talent for seamless operations? Do you thrive in a fast-paced, luxury environment where your organizational abilities and exceptional customer service skills make a tangible impact? If so, Royal Isabela invites you to join our team as an Executive Operations Assistant, a pivotal role supporting our General Manager in delivering an extraordinary guest experience. Imagine: Being a key player in our resort's daily operations, ensuring every detail reflects our commitment to unparalleled luxury. Orchestrating VIP guest experiences, from meticulously planned itineraries to flawless execution. Playing a crucial role in achieving and maintaining our prestigious 4-diamond certification, ensuring the highest standards of service and quality. Leading critical projects, from transformative remodels to emergency response coordination, showcasing your exceptional project management skills. Working directly with the General Manager, gaining invaluable experience and contributing to strategic initiatives. This isn't just a job; it's an opportunity to: Make a real difference: Your contributions will directly impact the guest experience and the resort's success. Grow professionally: Develop your skills in project management, customer service, and executive coordination within a luxury setting. Become part of a high-achieving team: Deliver outstanding guest experiences in a breathtaking setting. Be a leader: Help develop high-potential staff and support a productive work environment. We're seeking a candidate who: Is Fully Bilingual: Fluency in English and Spanish (oral and written) is essential. Has Proven Experience: A Bachelor's degree in international business or a related field, coupled with significant experience as an executive assistant or in a similar role. Is a Master of Organization: The ability to manage multiple tasks, prioritize effectively, and maintain meticulous attention to detail. Has a Customer-Centric Mindset: A passion for delivering exceptional customer service and resolving complex issues with grace and professionalism. Has Project Management Expertise: The ability to plan, execute, and monitor projects, ensuring timely and successful completion. Has Luxury Hospitality Insight: Knowledge of the luxury hospitality industry is highly preferred. Is Tech Savvy: Proficiency in Microsoft Office Suite and experience with project management, communication, CRM, and data analytics tools. Has Crisis Management Capabilities: The ability to assist in emergency response and maintain calm under pressure. Your responsibilities will include: Managing the General Manager's agenda and coordinating meetings. Responding to customer reviews and resolving guest complaints. Overseeing quality audits and ensuring compliance with industry standards. Coordinating VIP visits and special events. Supporting payroll processes and workforce relations. Managing purchase requisitions and budgetary compliance. Coordinating emergency response. Benefits: Competitive salary and comprehensive benefits package. Opportunities for professional growth and development. A dynamic and supportive work environment. The chance to be part of a world-class luxury resort. EEOC l Equal Opportunity Employer
    $33k-45k yearly est. 11d ago
  • Business Analyst, Service Now EA Workspace

    Cardinal Health 4.4company rating

    Office manager/administrative assistant job in San Juan, PR

    **_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************
    $80.9k-127.1k yearly 28d ago
  • Client Executive Assistant, Commercial Lines

    Hub International Insurance 4.8company rating

    Office manager/administrative assistant job in Puerto Rico

    Hi, we're HUB! We are a leading North American insurance brokerage that provides employee benefits, business, and personal insurance products and services. Throughout our network we have more than 530+ offices and proudly ranked 5th among the world's largest insurance brokers with offices in USA, Canada, and Puerto Rico. HUB Puerto Rico, based in San Juan, is home to a team of over 130 dedicated professionals delivering tailored risk management solutions across Commercial Lines, Employee Benefits, Personal Lines, and more. We offer a competitive, exciting, and friendly work environment that strategically positions our employees for longevity and success. When you partner with HUB International, you're at the center of a vast network of risk, insurance, employee benefits, retirement, and wealth management specialists. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolve as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. The Opportunity Join us today as a Client Executive Assistant! HUB PR's Client Executive Assistant works closely with the Account Executive to ensure top-tier service. CEA will partner with the Commercial Lines Account Executive to manage and service clients' insurance needs while actively engaging with insurance companies to ensure efficient solutions. Sense of urgency, attention to detail and to be customer oriented are essential to comply with our service standards. A day in the life… As a Client Executive Assistant that thrives in a fast-paced environment, that is self-motivated, inquisitive, well-organized, honest, and adaptable, key responsibilities include: Timely addressing clients' inquiries Keeping record of communications within HUB PR's Epic program Assisting account executive in the renewal process Following up with insurance companies to ensure pending matters are successfully resolved Handling correspondence Checking issued policies for accuracy Assisting the clients with petitions (including certificates of insurance and vouchers) Acting as liaison between HUB PR's internal departments and the clients to address client requests Support on special projects What you will need for success Associate or Bachelor's degree required At least 1 year of relevant professional experience in the insurance industry Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Strong written and verbal communication skills Bilingual fluency in English and Spanish Experience with EPIC software is a plus What will help you stand out! CISR Certified Insurance Service Representative) designation CIC (Certified Insurance Counselor) designation We are proud to offer… Health & Dental Insurance 401K Life Insurance Birthday Date Summer Fridays Wellness Fridays Development opportunities Job Details Hybrid modality EEO employer HUB International lives and promotes diversity. Diversity, equity, inclusion, and belonging are guiding principles. We are proud to provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Department Account Management & ServiceRequired Experience: 1-2 years of relevant experience Required Travel: No Travel RequiredRequired Education: Associate degree (2-year degree) HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. E-Verify Program We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team **********************************. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
    $47k-57k yearly est. Auto-Apply 28d ago

Learn more about office manager/administrative assistant jobs

How much does an office manager/administrative assistant earn in Guaynabo, PR?

The average office manager/administrative assistant in Guaynabo, PR earns between $14,000 and $28,000 annually. This compares to the national average office manager/administrative assistant range of $27,000 to $55,000.

Average office manager/administrative assistant salary in Guaynabo, PR

$20,000
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