Office Manager/Administrative Assistant jobs in Hacienda Heights, CA

JRN: 2000 We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a label executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. Requirements: A minimum of 4 years of Executive Assistant experience, ideally within entertainment. Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry. Microsoft Office (particularly Outlook) experience. Bilingual in English and Spanish is a bonus, but not required. Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional). Responsibilities: Management of extensive calendar and travel planning (personal and business), Liaising with the executive's team and other high level execs at the company Draft documents and correspondence and more, track expenses (business and personal). Management of the executive's inbox. Submit deal memos for approval Handle any IT issues Handle streams for executives/partners. Track and approve travel. Coordinate with the creative team for video shoots and other creative activities. Coordinate birthdays for clients. Coordinate with staff at other studios for the executive, and more as needed. This is a great opportunity to work for a top executive who is part of a well established entertainment companies, and to join a truly amazing team! Schedule: Monday - Friday, business hours, 24/7 mentality Compensation: Up to $120K, depending on experience, and benefits Location: Beverly Hills, CA

Why Join Us We're seeking a poised, polished, and incredibly capable EA/PA to support JM and SR, two high-profile individuals with fast-moving lives and full calendars. This is a hybrid personal/professional support role where precision, confidentiality, and intuition are essential.You'll keep their business on track and their personal life effortlessly organized. What You'll Do Manage complex, ever-evolving calendars and schedules with absolute finesse Book, confirm, and track high-level travel (domestic & international) - private, commercial, and everything in between Act as liaison between principals and internal/external contacts with discretion and polish Run point on personal tasks: gifting, household coordination, errands, reservations, and special requests Provide day-to-day logistical support including meeting prep, briefing documents, and follow-up Anticipate needs before they arise - be two steps ahead at all times Coordinate with other staff (household, business, legal, etc.) and vendors What You Bring 5+ years as a top-tier EA/PA supporting high-profile or ultra-high-net-worth individuals LA-based, with strong knowledge of the city's landscape (vendors, restaurants, resources, etc.) Utmost discretion - you understand the value of trust and confidentiality Professional polish: articulate, resourceful, and composed under pressure Impeccable organizational skills and attention to detail Availability to work evenings/weekends occasionally, as needed Tech-savvy (Google Suite, Apple products, task management platforms) Why You'll Love It Be part of a team-oriented company that values creativity and innovation. We believe in an open-door policy where every voice matters, and collaboration drives our success. We foster a dynamic, inclusive environment where you can bring your authentic self to work every day. Direct access to accomplished principals who appreciate precision and loyalty A varied, never-boring role where no two days are the same Strong compensation, bonus potential, and long-term opportunity Competitive salary Hybrid flexibility due to the nature of the role Health, dental & vision insurance 401(k) options Access to exclusive industry events and networking opportunities Ready to make it all run like clockwork? Apply now and show us how you elevate excellence. Salary: $80,000 - $100,000 USD

Job Title: Personal Assistant to CEO (Onsite - Los Angeles Only) 🕒 Type: Full-Time, In-Person 🎓 Education Required: Bachelor's Degree (mandatory) About Simplia Inc. Simplia Inc. is a rapidly growing AI-powered tech company headquartered in Los Angeles. We specialize in digital transformation for small and mid-sized businesses across North America. With strong backing from global leaders and a dynamic leadership team, we're on an exciting growth trajectory. We are looking for a dedicated and highly capable Personal Assistant to support our CEO in both business and personal matters. This is a high-trust, high-impact role for someone who thrives in a fast-paced environment and can juggle multiple responsibilities with discretion, maturity, and precision. Who We're Looking For 💼 You must have at least 5 years of experience as a Personal or Executive Assistant, ideally supporting C-level executives. 📍 You must be currently based in Los Angeles and available to work onsite daily. 🎓 A bachelor's degree is required. Key Responsibilities Manage the CEO's calendar, schedule meetings, and coordinate across time zones Handle personal errands, appointments, and confidential matters discreetly Make complex travel arrangements for the CEO and family when required Interface with staff, vendors, clients, and other stakeholders on the CEO's behalf Draft, review, and manage communications and documents Ensure timely follow-ups and maintain an organized filing and task-tracking system Assist in planning private events, business dinners, and high-level meetings Coordinate office-related logistics as needed (invoices, deliveries, supplies, etc.) Required Skills & Qualifications Minimum 5+ years of experience as a Personal or Executive Assistant Strong experience handling sensitive and confidential matters Excellent written and verbal communication skills Highly organized, detail-oriented, and proactive Tech-savvy - strong command of MS Office Suite, Google Workspace, and scheduling tools Must hold a bachelor's degree in Business Administration, Office Management, or a related field Must be based in Los Angeles and able to commute to the office daily Previous experience in a family office, tech startup, or fast-paced executive setting preferred Why Join Simplia? Directly support a visionary, high-impact CEO Join a mission-driven company revolutionizing the digital landscape for SMBs Be part of a close-knit, fast-paced, and high-performing team Competitive salary + opportunity for long-term growth. How to Apply If you meet all mandatory requirements and are excited to take on a trusted, high-responsibility role, we'd love to hear from you. 👉 Please fill out the initial screening form here: [************************************ 📧 Send your resume and a short cover letter to seema@meetwork.today

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

Job Title: Office Manager & Executive Assistant Department: Human Resources Reports To: Director of Human Resources & CEO FLSA Status: Exempt Overall Function: The Office Manager/Executive Assistant serves as the primary point of contact for internal and external stakeholders, ensuring seamless office operations and providing high-level administrative support to the CEO and other executives. This role combines hospitality and professionalism with exceptional organizational skills to manage office organization along with supporting the CEO with administrative needs, such as calendaring. Essential Duties and Responsibilities: Office Management: Serve as the welcoming face and voice of the company by greeting visitors and addressing inquiries with professionalism and exceptional customer service. Oversee day-to-day office operations, including ordering supplies, managing mail and packages, and ensuring a clean and organized office environment. Act as the primary contact for office vendors and service providers, ensuring timely resolution of facility needs and maintenance issues. Coordinate and manage conference room schedules, ensuring proper setup for meetings, including technology, materials, and refreshments. Implement and maintain office policies, procedures, and emergency protocols to ensure safety and efficiency. Partner with the events team to support them with in-office celebrations, including town halls, milestone celebrations, and company culture-building activities. Executive Assistance: Primarily support the CEO's day to day needs, in addition to some nominal calendar management for all other C-Suite team members. Manage complex schedules, including calendar coordination, meeting arrangements, and resolving scheduling conflicts. Prepare executives for meetings with pertinent information, documents, and agendas. Coordinate travel arrangements, including booking flights, hotels, and ground transportation; create detailed itineraries. Act as liaison to the board of directors, managing meeting logistics, preparing board decks, and maintaining board documentation. Prepare high-quality correspondence, reports, and presentations, ensuring accuracy and professionalism. Maintain confidentiality and discretion in handling sensitive information and communications. Communication and Coordination: Act as the first point of contact for internal and external communications, screening calls and emails, and directing them to the appropriate party. Support executives in cultivating relationships with key stakeholders by managing follow-ups and correspondence. Organize and document minutes for senior leadership meetings and Town Hall events. Event and Meeting Management: Coordinate on-site and virtual meetings, including setup, technology support, and catering arrangements. Assist with the planning and execution of company events, ensuring all logistics are handled with precision. Attend the January and the July Fashion Week Events and serve as the VIP Handler to the CEO, CCO and the President - supporting them daily with schedules, meals, errands, etc. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Support culture-building initiatives and create a welcoming office atmosphere for employees and visitors alike. Qualifications: Education and Experience: Bachelor's degree preferred; or equivalent combination of education and experience. 5+ years of experience in office management and/or executive assistance roles. Skills and Competencies: Exceptional organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (e.g., Zoom). Excellent verbal and written communication skills. Strong problem-solving skills, attention to detail, and discretion in handling confidential matters. Ability to build strong interpersonal relationships across all levels of the organization and with external stakeholders. Proactive, adaptable, and resourceful, with a customer-service mindset. Physical Demands and Work Environment: Regularly required to sit, talk, and hear, and use hands and fingers to operate a computer and telephone keyboard. Occasionally required to stand, walk, and carry up to 15 lbs. The noise level in the work environment is usually low. Our salary range for this exciting role is $75-$80k annually, along with a performance-based bonus potential in addition to a great working environment. Our benefits package includes medical, dental, vision, life, accident insurance, holiday pay, paid time off program, and a matching 401(k) plan. Our team also enjoys a generous discount on our designs! Only applicants selected for an interview will be contacted.

Job DescriptionBenefits: 401(k) Bonus based on performance Health insurance 401(k) matching Employee discounts Training & development Vision insurance Our growing Dental Office is looking for an experienced, personable, enthusiastic Office Manager. Responsibilities include but are not limited to: -Overseeing the daily operations of the dental office -Develop a high level of patient satisfaction -Strong leader who leads by example -Motivation to meet monthly production and collection goals We offer benefits (medical and dental) as well as paid vacations, holidays and 401K. Excellent income potential and incentives. Full-time, Monday thru Friday. Requirements: -Minimum 5 years experience as a Dental Office Manager. HMO experience is highly desirable. -Strong sales and presentation skills a must. Explains dental needs to our patients in a way that helps them understand what treatment is recommended and makes the patients feel comfortable and confident. -Strong communication skills -Team player -Pro-active / Self starter -Detail Oriented -Reliable Please email your resume. Thank you,

**5 YEARS OF DENTAL EXPERIENCE AS DENTAL MANAGER IS REQUIRED Experienced Office Manager needed for privately owned Dental Office. We have multiple doctors and offer every type of dental service. Patient-focused office with highly skilled staff. We take great pride in providing exceptional customer service to our patients who wish to experience unparalleled dental care. The ideal candidate should have excellent personal skills, a willingness to further their skills, and take great pride in the presentation of the office and themselves. *Must be comfortable presenting and selling ortho, implant and full mouth cases. Pay $67,000-70,000 $Monthly Bonus of 1% of total office revenues Benefits Medical Dental Retirement Plan Monthly Bonuses Responsibilities Operational Focuses and trains on specialty, hygiene, and general dentistrys growth in collections. Accurately maintains and analyzes financial reports and achieves practice financial goals. Analyze internal processes, monitors competitors innovations, and recommends and implement procedural or policy changes to improve operations and control costs. Monitor the facilities to ensure that it remains safe, secure, and well-maintained. Prepare, monitor, and track operational reports and key vitals of the company to ensure accuracy and efficiency. Oversees billing and collection processes. Supervises patient recordkeeping and HIPAA compliance. Ensures optimal patient care, monitors patient satisfaction, and resolves complaints. Ensures office compliance to OSHA, Dental Board, and dental plan requirements. Weekly and monthly reporting as requested by owner or Director and ensures managers are doing the same. Evaluates and implements additional providers including GP, hygiene, and specialties Personnel Perform annual performance evaluations for the regions employees Ensure adequate staffing levels are meet Oversee and approve the regions employee schedules, time off and vacation request Successfully manage the staff including employee relations, coaching and development. Support the dentists and ensure their clinic duties are carried out Perform to expectations of the production goals outlined by the executive team Maintain and manage regulatory and compliance issues within your office. Pluses Open Dental Spanish

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Employee discounts Free uniforms Opportunity for advancement Allen & Washington Dental, a modern, high-tech dental practice, is seeking an experienced Dental Office Manager/Treatment coordinatorto join our exceptional team! With cutting-edge technology, an amazing staff, and great leadership, were looking for a skilled professional to help us continue delivering top-notch patient care and operational excellence. Key Responsibilities: Oversee daily operations of the dental office, ensuring seamless efficiency and a high standard of care. Manage treatment coordination, patient scheduling, and staff supervision. Handle billing, insurance claims, and financial reporting with precision. Ensure an outstanding patient experience while maintaining compliance with office policies and industry standards. Partner with our leadership team to drive practice goals and growth. Qualifications: Minimum of 5 years of experience in the dental field, with expertise in treatment coordination, billing, and management. Strong leadership, organizational, and communication skills. Proficiency in dental practice management software (OpenDental, Dentrix or Eaglesoft]). In-depth knowledge of dental insurance processes and billing. Ability to excel in a dynamic, fast-paced, high-tech environment. Experience Required: At least 5 years of hands-on experience in a dental office setting, including supervisory or managerial roles. Why Join Allen & Washington Dental? Competitive salary and benefits package such as Retirement Plan,Dental Insurance Work with an amazing staff in a supportive, collaborative, and forward-thinking environment. Thrive under great leadership dedicated to innovation and excellence. Be part of a modern practice equipped with state-of-the-art technology.

Job DescriptionBenefits: 401(k) Bonus based on performance Employee discounts Opportunity for advancement Profit sharing We are currently looking for a driven snd team-oriented dental office manager to oversee all administrative operations in our dental practice. You will take charge of all admin responsibilities for front -office employees, including reception and dental assisting specialists. To excel in this role, you should be self-motivated, highly organized, a good communicator, and have the talent to inspire teams. It is important that the prospective candidate understands how to manage staff schedules and billing systems. 5 years minimum of dental administration experience. Should have exceptional leadership and problem solving skills. Dedicated to delivering excellent customer service. Solid understanding of dental billing and insurance procedures. Previous dental experience a must. Relevant certification required.

Job DescriptionDescription: About Us: 4M Dental Implant Center is a leading provider of advanced dental implant solutions, dedicated to transforming smiles and improving lives. Our patient-focused approach and commitment to excellence set us apart as a trusted name in dental care. We are seeking a highly organized, motivated, and personable Office Manager to oversee the daily operations of our new office in Glendale, CA. Key Responsibilities: Office Operations Management: Oversee and manage daily office operations, ensuring efficiency and organization. Maintain office policies, procedures, and standards to ensure compliance with company guidelines and industry regulations. Manage office supplies and inventory, ensuring the clinic is fully stocked and operational. Staff Supervision: Lead, motivate, and manage the administrative and support staff, fostering a collaborative and professional work environment. Schedule, train, and evaluate staff performance, providing feedback and addressing concerns as needed. Organize and manage staff meetings and coordinate schedules to optimize productivity. Financial Oversight: Assist with budgeting, expense management, and financial reporting. Oversee billing, insurance claims, and patient accounts to ensure timely and accurate processing. Collaborate with the finance team to streamline office financial processes. Patient Experience: Serve as the main point of contact for patient inquiries, complaints, and feedback. Ensure a welcoming and professional atmosphere for all patients and visitors. Implement processes to enhance patient satisfaction and address concerns effectively. Technology and Records Management: Manage patient records and maintain confidentiality in compliance with HIPAA regulations. Oversee the scheduling system to maximize patient flow and operational efficiency. Requirements: Education: Bachelor's degree in business administration, healthcare management, or a related field (preferred but not required). Experience: At least 3–5 years of experience in dental office management. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office software (e.g., Microsoft Office, scheduling software, and electronic health records). Detail-oriented with exceptional organizational skills. Knowledge of dental terminology, billing, and insurance processes is a plus.

Job DescriptionBenefits: 401(k) Bonus based on performance Paid time off Job Title: Dental Office Manager - Empower Dental Glendale Job Type: Full-Time (Monday Friday, 9:00 AM 6:00 PM) Experience Required: 5-10 years minimum in the dental field About Us We are a network of dental practices dedicated to providing exceptional patient care in a professional and welcoming environment. As we continue to expand, we are seeking a highly experienced Dental Office Manager to lead our team and oversee daily operations at our Glendale location. Job Summary The Dental Office Manager will be responsible for ensuring smooth office operations, managing staff, optimizing patient care, and handling financial and administrative duties. This leadership role requires strong management experience and in-depth knowledge of the dental field. Fluency in English is required. Responsibilities Oversee and manage daily office operations to ensure efficiency and productivity Lead, mentor, and train office staff, including front desk, treatment coordinators, and clinical teams Ensure seamless scheduling, patient flow, and a positive patient experience Handle financial management, including budgeting, billing, insurance claims, and collections Implement and enforce office policies, maintaining compliance with health and safety regulations Oversee hiring, performance evaluations, and staff development Work closely with dentists to enhance case acceptance, treatment coordination, and practice growth Address patient concerns and maintain strong patient relationships Qualifications 5-8+ years of experience in the dental field, with at least 5 years in a management role Strong leadership, problem-solving, and organizational skills Proficiency in dental management software, insurance billing, and financial oversight Deep knowledge of dental industry regulations, compliance, and best practices Treatment coordinating experience (preferred but not required) Benefits & Perks Career Growth & Leadership Opportunities Full-Time Schedule: Monday Friday, 9:00 AM 6:00 PM Competitive Compensation & Bonuses If you are an experienced dental professional with strong leadership skills and a passion for operational excellence, wed love to hear from you! Apply today by submitting your resume!

Job Description Dental Office Manager | PopUp Smiles, Inc. | Newport Beach, CA About Us PopUp Smiles is a mobile dental healthcare provider based in Newport Beach, CA. We bring high-quality, compassionate care directly to patients in schools, workplaces, residential communities, and underserved areas. As we expand nationwide, we’re seeking an experienced and energetic Dental Office Manager to help lead our team and operations. About the Role This position plays a key role in supporting clinical staff, overseeing day-to-day operations, and ensuring a smooth patient experience. You’ll need to be organized, customer-service oriented, and comfortable working in a fast-paced, team-driven environment. Key Responsibilities Hire, train, and supervise office staff Oversee scheduling, patient communication, and records Manage billing, insurance claims, and collections Ensure compliance with HIPAA, OSHA, and company policies Track practice finances, budgets, and supply ordering Address patient concerns and foster excellent service Support marketing efforts and help grow patient volume Qualifications 10+ years of dental office management experience required Bachelor’s degree or equivalent preferred Proficiency with dental software (Dentrix Ascend preferred) Strong leadership, multitasking, and problem-solving skills Benefits Bonus opportunities Medical and dental coverage 401(k) with company match Paid holidays (after 6 months): New Year’s, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas PTO: 40 hours annually, up to 80 hours maximum Join Us If you're ready to be part of an innovative healthcare delivery model, have excellent customer service skills, and—most importantly—are a team player, we’d love to meet you. Apply today! Benefits: Medical Dental 401k PTO Bonuses Compensation: $100,000/year

Job Description Office Manager – Lead a High-Performing Dental Team Moreno Valley, CA | Private Practice | Full-Time Are you a confident, organized leader with a passion for creating a positive and efficient dental experience? Our private dental practice in Moreno Valley is seeking a full-time Office Manager to oversee front office operations and help our team deliver exceptional care. Key Responsibilities Manage daily office operations, including scheduling, billing, and patient flow Oversee staff performance, timekeeping, and HR-related tasks Partner with the clinical team to ensure smooth coordination and patient satisfaction Handle insurance claims, monitor office financials, and manage vendor relationships Maintain compliance with HIPAA, OSHA, and California dental board requirements What We’re Looking For Experience in dental office or medical office management Solid understanding of dental terminology, insurance processes, and treatment planning Strong leadership, communication, and organizational skills Proficiency in practice management software such as Dentrix, Eaglesoft, or similar Compensation & Benefits Hourly pay between $25 and $40, depending on experience Full-time schedule with opportunities for growth Let me know if you’d like to include information about specific benefits (PTO, 401K, etc.) or the size of the team. Compensation: $25-$40/hour

Job Description We are seeking a dynamic and experienced Dental Office Manager to join our prestigious dental practice. In this leadership role, you will oversee the daily operations of our dental office, ensuring a high standard of patient care and clinic efficiency. We are looking for a strong candidate with a passion for dentistry, excellent communication skills, and the ability to motivate and manage a team. Key Responsibilities: Supervise all front office operations including scheduling, patient communication, and billing. Manage and train staff to ensure optimal performance and compliance with office protocols. Develop and implement office policies and procedures to enhance operational efficiency. Oversee patient accounting and insurance billing processes, resolving any discrepancies as needed. Foster a positive and welcoming atmosphere for both patients and staff. Maintain accurate patient records and ensure the confidentiality of sensitive information. Coordinate with dental staff to streamline patient care and treatment planning. DAYS/HOURS: Monday - Thursday 7:45am - 5pm Friday 8am - 3pm No weekends #IND Requirements Qualifications: Minimum of 3 years of experience in dental office management. Strong leadership, organizational, and multitasking skills. Excellent interpersonal and communication abilities. Proficiency in dental practice management software and Microsoft Office Suite. Knowledge of dental procedures, billing processes, and insurances. Ability to work well under pressure and solve problems efficiently. Bilingual skills (Spanish or Mandarin) are a plus. Benefits Salary range: $80,000–100,000, based on experience, plus attractive bonus incentives. Benefits: Medical, Dental, disability, paid holidays, paid vacation.

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as Dental office manager. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Plan in-house or off-site activities, like parties, celebrations and conferences Skills Proven experience as aDental Office manager. Knowledge of office administrator responsibilities, systems and procedures Treatment Planning Coordination of Insurance Benefits DHMO, PPO, Denti-Cal Experience Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School with3-5 years dental experience

Job Description Office Manager – Dental Practice A Briter Smile | 4905 York Blvd, Los Angeles, CA 90042 Full Time | Monday–Friday, 9:30 AM–5:30 PM | Some Saturdays Required We’re Hiring an Experienced Dental Office Manager! A Briter Smile is looking for a highly motivated, service-driven, and detail-oriented Office Manager to lead and support our dental operations. We’re a patient-centered practice located in the heart of Highland Park (York Blvd, Los Angeles), and we pride ourselves on delivering outstanding dental care in a welcoming environment. What You’ll Be Responsible For: Overseeing day-to-day front office operations Treatment planning and case presentation Scheduling and managing patient flow Insurance billing and collections Verifying insurance eligibility and benefits Supporting front office team with training and leadership Maintaining a smooth and professional patient experience Who We’re Looking For: ✅ Minimum 3 years of dental office experience, including billing, scheduling, and treatment coordinating ✅ Strong understanding of front office protocols and systems ✅ Excellent communication and organizational skills ✅ A service-first, patient-focused mindset ✅ Able to lead with professionalism and positivity ✅ Familiarity with dental software (Dentrix) Schedule & Location: Full-time: Monday–Friday 9:30 AM–5:30 PM Some Saturdays required (as scheduled) Location: 4905 York Blvd, Los Angeles, CA 90042 (Please confirm commute feasibility before applying) Ready to Join a Practice That Values Your Expertise? Please email your resume to ******************************* and tell us why you’d be a great fit for our team. We look forward to meeting you! Skills: General Practice PPO Denti-Cal Dentrix Spanish Bilingual Billing Insurance Scheduling Compensation: $25-$32/hour

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Employee discounts Flexible schedule Free food & snacks Free uniforms Health insurance Paid time off Wellness resources Job Title: Bilingual (Spanish) Dental Office Manager With Minimum 5 years Experience Location: 2002 South Hoover Street Los Angeles 90007 Are you a dynamic leader with a passion for excellence in patient care? Do you thrive in a fast-paced environment and excel at managing teams? Restore Dental is seeking an experienced and enthusiastic Bilingual (Spanish) Dental Office Manager to join our thriving practice in Los Angeles, California. About Us: Restore Dental is an associate run practice dedicated to providing exceptional dental care in a warm and welcoming environment. Our commitment to patient satisfaction and our supportive team culture make us a standout practice. As our Dental Office Manager, you will play a pivotal role in maintaining our high standards of care and ensuring the smooth operation of our office. Position Summary: As the Dental Office Manager, you will oversee the day-to-day operations of our practice, ensuring efficiency and excellence in all aspects of patient care and administrative functions. You will lead our team, manage office budgets, handle patient relations, and ensure compliance with dental regulations. Key Responsibilities: Team Leadership: Supervise and support our administrative and clinical staff, fostering a collaborative and positive work environment. Office Management: Oversee daily operations, including scheduling, patient flow, inventory management, and office maintenance. Financial Oversight: Manage office budgets, billing, and financial reporting. Ensure accurate and timely processing of insurance claims and patient payments. Patient Relations: Address patient concerns and ensure a high level of patient satisfaction. Implement strategies to enhance patient experience and retention. Compliance: Ensure compliance with dental regulations and standards. Maintain accurate patient records and ensure confidentiality. Hiring & Firing: You will have the sole responsibility of managing the team including firing and hiring of employees as well as the associates Daily Huddle and Reports: You will organize and manage daily huddles and organize daily reporting to provide the owner Requirements: Experience: Proven experience as a Dental Office Manager or in a similar leadership role within a dental practice. Language Skills: Fluent in both Spanish and English to effectively communicate with our diverse patient base. Billing Experience: Strong knowledge of dental billing processes and experience with insurance claims. Software Proficiency: Proficient in Dentrix dental software and office applications. Leadership Skills: Strong leadership and team management skills with the ability to motivate and guide staff. Organizational Skills: Exceptional organizational abilities and attention to detail. Ability to multitask and prioritize effectively. Communication Skills: Excellent verbal and written communication skills. Why Join Restore Dental? Professional Growth: Opportunities for professional development and career advancement. Supportive Environment: Work with a dedicated and supportive team that values collaboration and patient care. Impactful Role: Make a significant impact on our practice and the well-being of our patients. If you are a motivated and experienced Dental Office Manager looking to join a dynamic team, we want to hear from you! To Apply: Please send your resume and a cover letter to ***************** with the subject line "Bilingual Dental Office Manager Application." IMPORTANT: We are NOT currently reviewing any applications that do not have dental experience and that do not speak Spanish Join us at Restore Dental, where leadership meets excellence in patient care!

Job DescriptionBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Job DescriptionBenefits: Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Are you seeking a dynamic and supportive work environment that offers growth and career advancement? Our well-established PPO dental practice is looking for a skilled and dedicated Dental Office Manager to join our team. We believe in delivering quality patient care and creating a positive, efficient workspace for our team to thrive. As a Dental Office Manager, you will play a vital role in overseeing the administrative and business aspects of our practice. Your leadership and organizational skills will ensure the smooth operation of the office, allowing the dental team to focus on providing exceptional patient care. We offer a competitive compensation package, including an exceptional bonus system, and a welcoming environment that fosters professional development. Key Responsibilities: Managing Staff: Hire, train, and supervise dental staff, including scheduling and performance evaluations. Foster a positive, team-oriented environment that promotes collaboration and professional growth. Managing Finances: Oversee financial operations, including billing, budgeting, and financial reporting. Ensure timely insurance claim submissions and follow up on unpaid claims. Patient Relations: Ensure a smooth and positive patient experience, addressing patient concerns and maintaining high standards of care and service. Handle patient inquiries and manage scheduling to optimize patient flow. Marketing and Business Development: Develop and implement marketing strategies to attract new patients and retain existing ones. Promote the practice in the community through local events, social media, and outreach efforts. Regulatory Compliance: Ensure the practice complies with all federal, state, and local regulations, including OSHA and HIPAA standards. Conduct regular audits and ensure compliance with safety protocols. Facility Management: Oversee the cleanliness, organization, and maintenance of the dental office. Ensure that the office is fully stocked with necessary supplies and equipment. Strategic Planning: Collaborate with the dental team to set long-term goals and growth strategies for the practice. Monitor and report on key performance metrics to drive practice improvements. Qualifications: Education: High school diploma required. Bachelors degree in business administration, healthcare administration, or a related field is a plus. Experience: Minimum of 2 years of experience as a dental office manager or in a similar role. Strong understanding of dental terminology, procedures, and insurance billing. Skills & Competencies: Excellent communication and interpersonal skills to effectively manage staff, interact with patients, and collaborate with healthcare professionals. Strong leadership and conflict resolution abilities, with a proven track record of team management. Highly organized to manage schedules, patient records, and financial documents. Proficient in dental office software and computer systems (knowledge of Eaglesoft is a plus). Customer service-oriented, with the ability to ensure that patients receive high-quality care and service. Why Join Us? Competitive compensation with an exceptional bonus system based on performance. Opportunities for career growth and advancement in a supportive, team-focused environment. A chance to be part of a practice that values quality patient care and invests in the success of its team. If you're a motivated dental professional with a passion for leadership and operations management, we encourage you to apply and learn more about the opportunities available at our practice. ***Please refrain from applying if you do not have prior dental experience.