Office manager/administrative assistant jobs in Homestead, FL - 193 jobs

Type: Full-time Seniority: Intermediate (2-3+ Years Experience) Reports to: CEO and CPO Works closely with: Senior Executive Assistant (EA) About FanBasis FanBasis is a leading platform enabling entrepreneurs, experts, and creators to build and scale digital product and service-based businesses. It offers tools for managing offers, courses, communities, memberships, and more, simplifying operations with built-in payment processing, subscription management, and engagement features. As a one-stop shop for the internet economy, FanBasis empowers its growing seller base through innovative, scalable solutions. With strategic partnerships, FanBasis is revolutionizing how digital businesses operate and thrive. Role Description The Executive Personal Assistant (EPA) serves as a trusted right hand to both the CEO and the Chief Product Officer (CPO), providing high-level support across executive priorities with a strong emphasis on discretion, anticipation, and operational excellence. This role supports both business and personal matters for the CEO, and personal assistant tasks only for the CPO. The EPA works hand-in-hand with a Senior Executive Assistant to divide and conquer projects, ensure seamless coverage, and keep leadership priorities moving forward. With a 24/7 mindset, this role requires adaptability, sound judgment, and the ability to stay several steps ahead in a fast-paced, high-growth environment. As the face of the office, the EPA is positioned at the front of the office to welcome high-level clients, investors, and stakeholders, creating a polished and professional first impression. Key Responsibilities Executive & Personal Support - CEO Manage and optimize the CEO's complex calendar and daily schedule (business + personal) Coordinate domestic and international travel for the CEO (business + personal), as well as company-wide travel coordination when needed using a centralized travel management platform Screen, prioritize, and respond to incoming communications as appropriate Set up meetings, attend when needed, take notes, and ensure follow-ups are completed Prepare expense reports and track reimbursements Administer vendor and contractor payments via payment platforms Support time-sensitive projects including: Building presentations Designing materials in Canva Compiling research Drafting documents Coordinating cross-functional follow-ups Handle confidential and high-priority personal matters with discretion Personal Support - CPO Manage personal calendar scheduling and logistics Book personal travel, reservations, and appointments Assist with personal errands, purchases, and one-off requests Track personal project timelines and reminders (Note: This role does not handle business or operational responsibilities for the CPO.) Office Management & Front Office Presence (In coordination with the Senior EA) Serve as the primary greeter for high-level clients, investors, and external stakeholders Maintain office and breakroom supplies; manage inventory levels Liaise with vendors, property management, and tech support Support office culture initiatives and internal events Collaboration with Senior Executive Assistant Work closely with the Senior EA to align on priorities, workflows, and coverage Partner on large initiatives and special projects Ensure clear handoffs and communication across leadership support functions Qualifications Exceptional organizational skills managing complex schedules and priorities High level of discretion and confidentiality with sensitive information Proactive, resilient, and adaptable in a fast-paced environment Strong attention to detail and follow-through Tech-savvy with Google Workspace, payment platforms, and Canva Experience with office management and vendor coordination Flexible availability with a 24/7 support mindset Prior experience as an Executive Assistant or Personal Assistant preferred Who You Are You are a highly reliable, proactive Executive Personal Assistant who thrives in a high-touch, fast-moving environment. You understand that supporting senior leadership sometimes extends beyond standard office hours and are comfortable being available as needed to ensure priorities are handled seamlessly. You take pride in being hands-on and resourceful-whether that means coordinating complex schedules, handling last-minute requests, or stepping out to run personal errands when required. No task is beneath you; you approach every responsibility with professionalism, discretion, and a solutions-first mindset. Benefits Competitive salary and benefits package Gym membership packages Paid time off and company-paid holidays In-person work environment in Miami, FL Team-Buidling events, company lunches, and swag Opportunity to be a part of a fast-growing team of Industry Experts. Work Environment Collaborative, in-office environment with regular interaction among leadership and team members. Occasional short trips outside the office for errands or task-related needs. Minimal to no travel required.

We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI. Key Responsibilities Oversee and maintain the CEO's calendar, managing both business and personal commitments. Proactively structure and manage daily and weekly schedules for the CEO and family. Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics. Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information. Support daily office operations by organizing the CEO's workspace, preparing meeting spaces. Prepare, submit, and track expense reports. Act as a central point of communication between business and personal contacts. Run ad hoc errands as needed and manage office and supply inventory for both the CEO's home office and company offices. Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy. Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions). Qualifications 8-10+ years of relevant experience supporting senior-level executives in high-paced, complex environments Bachelor's degree required Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus) Exceptional ability to anticipate needs and plan several steps ahead Polished communication skills, sound decision-making, and consistent professionalism Proven discretion and ability to manage confidential and sensitive information Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve Extremely organized and detail-driven Location: on-site daily in Miami, Fl. Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

Founded in 1950, Club Med pioneered the all-inclusive vacation concept and has become the global leader in its market. The company embodies an upscale, friendly, and multicultural spirit, operating 70 resorts in some of the most beautiful locations worldwide, as well as a cruise ship and luxury villas and chalets. Club Med is synonymous with dreams and happiness, offering a unique, family-friendly, and upscale all-inclusive experience. Office Manager and CEO & VP Administrative Assistant Reporting Structure The Office Manager and CEO & VP Administrative Assistant reports directly to the CEO and is based in Miami. Key Missions and Responsibilities CEO & VP Administrative Assistant Coordinate all travel arrangements for the CEO and executive team. Maintain and update the CEO's calendar, including travel, vacations, and team schedules. Enter expenses into the system promptly for payroll purposes for the Executive Committee Team. Schedule meetings as required. Prepare internal and external communications, such as memos, emails, presentations, and reports. Act as the primary point of contact among executives, employees, clients, and external partners. Process expenses through MSH. Office Manager Oversee and support all administrative functions in the office to ensure smooth operations. Manage office supplies inventory and place orders when necessary. Coordinate the assignment of captains for Fire/Evacuation plans in the building. Greet visitors and handle incoming and outgoing mail, including FedEx packages. Ensure the postage machine is operational and coordinates with accounting Assist with office layout planning, office moves and managing IT infrastructure. Manage the office budget. Identify and implement opportunities for process and office management improvements. Offer additional administrative support as needed, including scheduling group meetings, maintaining calendars, conducting research, and preparing reports. Requirements Proven experience as an Executive Administrative Assistant supporting C-level executives. Excellent proficiency in MS Office applications. Superior organizational and time management skills. Familiarity with office gadgets and applications, such as e-calendars and copy machines. Exceptional verbal and written communication skills. Discretion and confidentiality in handling sensitive information. High School diploma required; PA diploma or certification is a plus.

General Manager for Miami's most famous and iconic office TOWER. Salary: 180,000 - 210,000 base + 20% bonus A global real estate services firm is seeking a General Manager to take full operational and financial leadership of one of Miami's most iconic trophy office towers. This is an existing, high-profile asset requiring a senior operator with proven experience running large-scale office towers at the highest standard. This role is strictly confidential and suited to a best-in-class office leader who combines strong operational command with exceptional financial acumen. The Role You will have end-to-end responsibility for the day-to-day management, financial performance, and strategic oversight of a landmark office tower, acting as the senior on-site authority and key client representative. Key responsibilities include: Full P&L ownership, budgeting, forecasting, and variance analysis CAM budgeting and reconciliations at a complex, multi-tenant tower level Oversight of all building operations, engineering, security, janitorial, and vendor partners Leadership of on-site management and operations teams Tenant relationship management at a senior / institutional level Capital project oversight and coordination with ownership and asset management Delivery of a white-glove service standard appropriate to a top-tier trophy asset Acting as the primary liaison between ownership, asset management, and external stakeholders Required Background Proven experience as a General Manager (or equivalent senior role) of large office towers Deep understanding of commercial office financials, including budgets, CAM, audits, and reporting Exceptionally strong financial capability - candidates with an accounting or finance background are strongly preferred Experience managing complex assets with demanding institutional ownership Ability to operate autonomously with full accountability Executive presence and confidence engaging with high-level tenants and investors Location & Mobility The role is based in Miami, Florida Candidates from any U.S. state are encouraged to apply Relocation support may be considered for the right individual Why This Role Opportunity to lead one of the most significant office assets in the U.S. market High visibility, high trust, and true ownership of the asset Long-term platform with a globally respected real estate organization

We're seeking a proactive and detail-oriented Administrative Assistant with commercial real estate industry experience to serve as the right hand to the team principals and help drive day-to-day operations, marketing execution, listing preparation, and transaction coordination. You'll also help formalize systems, manage our database, and ensure our listings and clients receive white-glove service. Key Responsibilities Administrative Operations Manage calendars, schedule meetings, and handle Zoom links for internal and client meetings Prepare buyer/seller documents, deal sheets, disclosures, and team contracts (Docusign, Compass tools) Organize and maintain internal trackers, digital files, and Compass compliance (Skyslope) Assist with invoices, vendor payments, and expense tracking Order office supplies and team promo items (cards, champagne, etc.) Maintain listing and transaction pipeline reports Coordinate post-closing follow-ups and testimonials Listing & Deal Coordination Coordinate listing prep: order photos, schedule vendors (stagers, handymen, cleaners, movers) Upload listings to Compass, MLS, LoopNet, Crexi Prepare brochures, OM flyers, open house collateral, and disclosure packets Track listing performance and prepare seller updates (Compass, Zillow, Redfin) Manage offer paperwork, deal sheet creation, attorney coordination, contract execution Ensure compliance with Compass systems, generate commission invoices, finalize in Deal Closer Update all status changes across platforms Marketing & Lead Management Design and send e-blasts, brochures, newsletters (Compass Marketing Center, Mailchimp) Manage team's Instagram and Facebook pages; assist with content creation and posting Coordinate print campaigns and seasonal marketing drops Support marketing campaigns (including Google Ads and Facebook Ads if applicable) Oversee CRM maintenance, track Zillow leads, and request client reviews Event & Client Support Plan client and broker events (venue, invites, food, promo items) Coordinate vendor and prospect meetings Support holiday, seasonal, and branding outreach campaigns Qualifications Minimum 2+ years in a support role (real estate, executive assistant, operations, or marketing) Experience in real estate (residential or commercial) strongly preferred Tech-savvy: Google Workspace, Docusign, CRM systems (Compass, FUB, Salesforce), Canva Strong writing, grammar, and communication skills Meticulous attention to detail and process-oriented Friendly and professional demeanor; able to handle clients, brokers, and vendors with confidence Real estate license is a plus, but not required Compensation & Perks Competitive salary based on experience Performance-based bonuses Room for growth as the team expands Flexible hours with hybrid work setup Paid time off and Compass platform access Entrepreneurial, collaborative team culture

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

Swiss Re is seeking an experienced and highly engaged Office & Operations/Facilities Manager to oversee five key locations-Miami, Alpharetta, Washington, D.C., Lansdale (PA), and Midlothian (VA). This role is ideal for a dynamic professional who excels at building strong relationships, driving operational excellence, and delivering exceptional workplace experiences. This person must be based in Miami, Florida. About the Team: This role is a part of the Corporate Real Estate & Services (CRES) Americas team. You will partner closely with the Head of CRES East Region and local business leaders to manage facility operations, guide capital and infrastructure projects, and foster a culture of continuous improvement across multiple sites. The CRES team is responsible for leading and managing third-party vendors and contractors - while representing Swiss Re with professionalism and confidence. About the Role: Stakeholder & Workplace Experience * Serve as the primary point of contact for employees, executives, stakeholders, and tenants across all five locations. * Build strong relationships with site leads and local business leaders to proactively address needs and provide best-in-class customer service. * Coordinate onsite events, conferences, and large-scale meetings in partnership with the Events Management Team. Facility Operations & Project Management * Oversee day-to-day facility operations in Miami and Alpharetta, with governance oversight for the Washington, D.C., Lansdale, and Midlothian offices. * Manage building maintenance, infrastructure, and all MEP systems (HVAC, lighting controls, plumbing, etc.). * Partner with Head CRES East Region to lead construction, renovation, and fit-out projects, ensuring alignment with timelines, scope, and budget. * Administer Integrated Workplace Management Systems (IWMS) including space allocation, office moves, onboarding/offboarding changes, lease data, and asset maintenance. Financial Management * Own budgeting, forecasting, and monitoring of all associated office expenses and investments. * Process and review invoices, manage office supply inventory, and ensure adherence to annual budgets and savings goals. * Prepare financial and business reports for the Head of CRES East Region. Vendor & Contract Management * Oversee external vendors and contractors, ensuring alignment with SLAs, KPIs, and contract requirements. * Partner with Procurement to ensure all contracts comply with Swiss Re standards. * Direct and evaluate the work of external staff (3 team members). Risk, Safety & Compliance * Manage site-level risk by identifying, assessing, and documenting risks; completing all required reports accurately and on schedule; providing clear risk-control assessments; and ensuring effective response and resolution of incidents or unexpected operational events. * Lead Business Continuity Planning for the sites, including documentation, training, and annual safety/security reviews. * Maintain a strong understanding of corporate office leases and ensure compliance with all lease provisions. About You: * Fluency in Spanish required. (Need to be English speaking and Spanish speaking) * Bachelor's degree or a minimum of 10 years of real estate and facility management experience in a global, highly professional environment. * Proven project management experience, including construction and fit-out oversight. * Demonstrated ability to build trusted client and stakeholder relationships and deliver practical solutions. * Strong knowledge of lease language and property standards. * Exceptional verbal and written communication skills; ability to present to stakeholders and senior leadership. * Advanced proficiency with MS Outlook, Word, Excel, PowerPoint, and Teams. * Experience with Integrated Workplace Management Systems (IWMS). * Strong networking and negotiation skills; comfortable engaging with new stakeholders at all levels. * Swiss Re supports flexible working arrangements; however, due to the relationship-driven and operational nature of this role, consistent on-site presence is essential. This role is based in Miami, Florida. The estimated base salary range for this position is $80,000 to $120,000. The specific salary offered for any given role will take into account a number of factors including but not limited to job location, scope of role, qualifications, complexity/specialization/scarcity of talent, experience, education, and employer budget. At Swiss Re, we take a "total compensation approach" when making compensation decisions. This means that we consider all components of compensation in their totality (such as base pay, short-and long-term incentives, and benefits offered), in setting individual compensation. About Swiss Re Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world. Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability. If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience. Swiss Re is an equal opportunity employer. It is our practice to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law. Decisions on employment are solely based on an individual's qualifications for the position being filled. During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed. Keywords: Reference Code: 136176 Nearest Major Market: Miami Job Segment: Operations Manager, Facilities, Compliance, Risk Management, Operations, Legal, Finance

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Executive Assistant / Office Coordinator Compensation: $60,000-$70,000 Join a dynamic, high-growth real estate investment and development team that is reshaping city skylines and building some of the most exciting urban projects in South Florida. This is a fast-paced, entrepreneurial environment where every day brings new challenges, high-profile deals, and the opportunity to make a visible impact on the organization's success. If you thrive in a polished, professional, and forward-thinking setting, this is where your skills will shine. This is more than just an administrative position-it's your chance to become the right-hand to senior leadership, the hub of office operations, and the person who keeps the team running like a well-oiled machine. You'll be entrusted with critical tasks, from coordinating high-level meetings to managing complex schedules and overseeing office operations. If you love variety, enjoy being at the center of action, and want a role where your contributions are highly visible and valued, this is the opportunity you've been waiting for. Key Responsibilities Be the ultimate partner to senior executives, managing calendars, travel, and meetings with precision and flair Serve as the main point of contact for internal teams, clients, and partners, handling communications with professionalism and energy Own the daily operations of the office, keeping everything organized, efficient, and running seamlessly Coordinate and track projects across multiple teams, ensuring deadlines are met and priorities are clear Manage and maintain key documents, contracts, and confidential materials with discretion Support special initiatives, presentations, and high-impact projects that contribute directly to business growth Anticipate needs, solve problems proactively, and be the go-to person who keeps the office and leadership one step ahead Qualifications 3+ years of experience as an Executive Assistant, Office Manager, or similar role Proven track record of supporting senior leadership in fast-paced, high-stakes environments Exceptional organizational, multitasking, and prioritization skills High level of discretion, professionalism, and reliability Excellent written and verbal communication skills Proficiency with Microsoft Office and general office systems Fully in-office in Miami and comfortable operating in a fast-moving, entrepreneurial environment Compensation Base salary range: $60,000-$70,000, commensurate with experience Full-time, in-office role based in Miami

JOB TITLE: Office Manager & Executive Assistant EMPLOYER: A-CAP Services LLC REPORTS TO: Chief Legal Officer LOCATION: Full-Time Onsite in Miami, FL (Brickell) ABOUT THE COMPANY A-CAP is a rapidly growing organization that owns and operates multiple insurance companies and ancillary insurance businesses and has over $10 billion of total invested assets. This opening is with the holding company, which primarily performs asset management, actuarial, accounting, and other oversight functions on behalf of A-CAP's insurers and third-party clients. This group also provides strategic and operational support to A-CAP's portfolio companies/subsidiaries, proactively formulates new investment strategies, oversees external financing and acquisition activities, and provides modeling support for insurer liabilities and capital. On the insurance product side, A-CAP's primary lines of business are traditional fixed and equity-indexed annuities, with additional business in whole life insurance, Medicare supplement, and hospital indemnity products. A-CAP insurers originate over $2 billion of new premium annually. ABOUT THE ROLE We're looking for a dynamic, highly organized Office Manager & Executive Assistant to support our CEO, Chief Legal Officer, and Executive Team while managing the daily operations of our newly opened Miami office. This is a key position for someone who thrives in a fast-paced, high performing environment and is passionate about delivering exceptional support. In this role you'll wear many hats involving high-level executive assistance, hands-on office management, proactive problem solving, and requiring flexibility and discretion. At A-CAP, you'll be part of a tight-knit, mission-driven team where your contributions have real impact. You'll support leaders who value precision, trust, and initiative, while helping shape a workplace that reflects excellence and energy. If you're excited by making things run smoothly and being the go-to person for getting things done, we want to hear from you! WHAT YOU WILL DO: Executive Assistant Responsibilities: Serve as gatekeeper to CEO and CLO, managing complex calendars, prioritizing requests, and ensuring seamless daily operations. Coordinate meetings and logistics for Executives and Board of Directors, including preparation of agenda, meeting decks, and on-site support. Handle a range of administrative tasks including: Drafting confidential correspondence, documents, presentations and reports. Managing contact lists. Coordinating travel and submitting expense reporting. Gathering and organizing materials for meetings. Attend meetings and events as needed; take meeting minutes when requested, capturing actionable and follow-up items. Support cross-department initiatives, including event coordination and special projects. Office Manager Responsibilities: Receive and welcome visitors and guests while maintaining compliance with security protocols. Oversee daily office operations to ensure a welcoming and professional environment. Maintain office space and facilities, coordinate repairs, manage vendors, and oversee office equipment and supplies. Partner with HR on office layout planning, seating arrangements and internal moves. Negotiate purchase of office supplies, equipment, and services in line with budgetary guidelines. Partner with HR on onboarding/offboarding coordination and employee experience. Partner with HR to organize events, office celebrations, and employee engagement activities to support team engagement and culture. Manage incoming mail and packages, interoffice communication and general phone inquiries. Technology Support Responsibilities: Executive support: Providing the Executive team assistance with direct troubleshooting, and coordination with remote IT support. Onboarding/Offboarding: Support HR and remote IT team with desktop setup, workstation configuration, and software installation for onboarding employees. Office technology: Support A/V functions including video-conferencing equipment, video-walls, streaming services Employee support: Act as a liaison between on-site employees and IT for troubleshooting technical issues, while ensuring compliance with A-CAP's cybersecurity protocols during equipment handling. Resourcefulness with evolving technology. WHAT YOU WILL NEED: Experience: 5+ years in a combination of executive support and office management, with proven experience supporting C-level executives. Education: Bachelor's degree preferred or equivalent relevant experience. Professionalism: High level of discretion, diplomacy, and confidentiality in all matters. Organization: Exceptional time management, ability to multitask, and attention to detail. Communication: Excellent verbal and written skills; ability to present information clearly and concisely. Technology Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional systems (conferencing tools, etc.) and provide on-site assistance to remote IT support teams. Problem Solver: Proactive, analytical, resourceful and solution-focused mindset. Good Judgement: Ability to work independently, make sound judgments, and manage competing priorities. Team Player: Strong interpersonal skills, and customer service mindset. Adaptability: Thrives in a fast-paced, dynamic, and sometimes stressful environment. BENEFITS: A-CAP works hard to create a positive and supportive environment. That's why we offer great benefits to safeguard the health and well-being of our employees. Our comprehensive benefits package includes: Competitive compensation programs Employer-sponsored medical, dental, and vision insurance Paid Life & AD&D Insurance (for employees and families) Paid Disability Insurance (STD + LTD) Paid Parental Leave Paid Vacation and Sick Leave Paid Holidays Voluntary Supplemental Insurance Safe Harbor 401(k) plan with employer match And other benefits and perks! POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m., 40 hours weekly, or as otherwise arranged with the manager of the department. US work authorization is required. Who We Are: ******************** EEO Statement A-CAP is an Equal Opportunity Employer and does not discriminate in recruiting, hiring, promotion or any other personnel action based on the basis of race, ethnicity, national origin, color, sex, gender, gender identity or expression, sexual orientation, religion, age, disability, veteran status, or any other basis covered by appropriate law. We comply with the laws and regulations set forth in the Know Your Rights poster. All employment is decided on the basis of qualifications, merit, and business need. To request an accommodation, contact *********** and we will make every effort to respond to your request within 48 business hours to work towards a positive solution. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job DescriptionBenefits/Perks Competitive Compensation including performance bonuses Attractive benefits including retirement planning and bonuses Career Advancement 4Kids Dental is a burgeoning pediatric dental practice dedicated to providing top-notch oral care to predominantly Hispanic communities. We are seeking an office manager to lead our administrative team and help us deliver exceptional patient care. The ideal candidate must be highly organized and able to help implement and monitor operating systems and procedures. Responsibilities Efficiently manage the daily operations of the dental ofice Lead and mentor staff to provide excellent patient experiences Oversee scheduling, billing, insurance processing, and financial management Handle patient inquiries and concerns Implement and maintain office polices and procedures alongside Dental Service Organization Monitor and improve office efficiency and productivity Collaborate between dental office and Dental Service Organization to achieve practice goals Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications Previous experience in Dental Office Management or similar position preferred Leadership skills to inspire and motivate office personnel Proficiency in dental software and office management tools Excellent time management, organization skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication and interpersonal skills College degree preferred Earning Potential Salary $40,000 + (and will depend on previous experience) Bonuses based on performance metrics

Assists in managing the execution of all operations in the rooms area departments (e.g.,Front Office, Engineering/Maintenance, Housekeeping) and managing staff. Strives to continually improve guest and employee satisfaction and maximize the financial performance of the department. Monitors compliance with standards and procedures. Leads specific team while assisting with meeting or exceeding property goals. CANDIDATE PROFILE Education and Experience • High school diploma or GED; 4 years experience in the guest services, front desk, housekeeping, or related professional area. OR • 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the guest services, front desk, housekeeping, or related professional area. CORE WORK ACTIVITIES Leading Room Operations Team • Verifies that goals are being translated to the team as they relate to guest tracking and productivity. • Creates and nurtures a property environment that emphasizes motivation, empowerment, teamwork, continuous improvement and a passion for providing service. • Understands employee and guest satisfaction results and developing game plans to attack need areas and expand on the strengths. • Verifies that the team has the capabilities to meet expectations. • Leads by example demonstrating self-confidence, energy and enthusiasm. • Assists employees in understanding guests' ever-changing needs and expectations, and exceeding them. Managing Property Rooms Operations Function(s) • Assists in managing the execution of all operations in the rooms area departments (e.g., Front Office, Engineering/Maintenance, Housekeeping). • Follows property specific second effort and recovery plan. • Publishes all guest satisfaction results in a timely fashion including all guest satisfaction forms, comment cards and guest letters. • Takes proactive approaches when dealing with employee concerns. • Extends professionalism and courtesy to employees at all times. • Communicates/updates all goals and results with employees. • Meets semiannually with staff on a one-to-one basis. • Assists/teaches the team scheduling against guest and hours/occupied room goals. • Performs hourly job functions as needed. • Performs other duties, as assigned, to meet business needs. Managing and Monitoring Activities that Affect the Guest Experience • Understands the brand's service culture. • Provides excellent customer service by being readily available/approachable for all guests. • Strives to continually improve guest and employee satisfaction. • Takes proactive approaches when dealing with guest concerns. • Extends professionalism and courtesy to guests at all times. • Responds timely to customer service department request. • Verifies that all team members meet or exceed all hospitality requirements. Managing Profitability • Assists in performing required annual Quality audit with General Manager (GM) & Regional Director (RD). • Verifies that a viable key control program is in place. • Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement. • Strives to maximize the financial performance of the department. Conducting Human Resources Activities • Interviews and assists in making hiring decisions. • Receives hiring recommendations from team supervisors. • Verifies that orientations for new team members are thorough and completed in a timely fashion. • Solicits employee feedback, utilizes an “open door” policy, and reviews employee satisfaction results to identify and address employee problems or concerns. • Verifies property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process, where applicable. • Celebrates successes and publicly recognizes the contributions of team members. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

3342 W 112th St, Hialeah, Florida, US Rainbow Restoration of Miami Lakes is seeking a Bilingual Office Manager to support daily administrative, scheduling, and communication needs for a growing restoration operation. This role is responsible for keeping the office organized, calls handled properly, and jobs moving smoothly, while supporting operations and business development as activity increases. This is a hands-on role suited for someone detail-oriented, reliable, and comfortable managing multiple tasks in a fast-paced service environment. CORE RESPONSIBILITIES * Answer and route inbound calls professionally (English & Spanish) * Schedule inspections, jobs, and follow-up appointments * Communicate with customers, vendors, and referral partners * Maintain job files, notes, and basic documentation * Support billing, invoicing, and internal coordination * Assist with basic office organization and task tracking * Ensure timely follow-ups and internal communication WHAT THIS ROLE IS * Office coordination and administrative support * Customer-facing communication * Scheduling and follow-through * Organization and task management * Support for operations and sales activity WHAT THIS ROLE IS NOT This role is not a fit if you are: * Looking for a purely remote role (unless you explicitly allow it) * Uncomfortable speaking with customers * Not fluent in both English and Spanish * Expecting a slow or repetitive desk job * Unwilling to handle multiple priorities REQUIRED QUALIFICATIONS (NON-NEGOTIABLE) * Fluent in English and Spanish (spoken and written) * Strong communication and customer service skills * Highly organized and detail-oriented * Comfortable using phones, email, and basic software * Reliable and dependable with follow-through PREFERRED (NOT REQUIRED) * Experience in restoration, construction, or home services * Prior office management or administrative experience * Familiarity with scheduling, invoicing, or CRM systems COMPENSATION STRUCTURE * Hourly or salary (based on experience) * Opportunity for growth as the operation expands IMPORTANT This role requires clear communication, organization, and reliability. If you are not comfortable handling calls, schedules, and follow-ups in a service business environment, this role will not be a fit. Apply

Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We love all pets like our own * We're the future of the pet industry * We're here to improve lives * We drive outstanding results together * We're welcome as we are Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco. Position Purpose: The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team! Essential Job Functions The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation: * Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience. * Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment. * Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns. * Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner. * Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy. * Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed. * Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team. * Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required. * Interface and collaborate with Petco store team to drive a seamless complete care customer experience. * Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable. * Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule * Uphold and enforce all policies of Petco and Vetco Total Care. Other Duties and Responsibilities: * Patient care always comes first. * Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible. * Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco. * Collaborate with the Retail Team to drive a positive cultural and cohesive team environment * Provide backup front desk support as needed including answering telephones. * Perform additional duties and special projects as assigned. Nature of Supervision: The incumbent reports to the Area Operations Manager. Planning and Problem Solving: The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests. Impact: This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction. Supervisory Responsibility: This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination. Minimum Requirements: * 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience. * Must have excellent written and verbal communication skills. * Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners * Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations. * Must have telephone etiquette and basic computer skills. * Must be a team player willing to continue learning, offer creative ideas and accept continual change. * Basic computer skills i.e. Microsoft Office suite Desired Requirements * 3- 5 years previous experience working in veterinary practice * Previous P&L management * Bachelor's degree or equivalent experience * 3+ years in a management role, including customer service * Reporting and data analysis experience * Veterinary Assistant/Technician experience in positions of increased responsibility * Licensed Veterinary Technician or Certified Veterinary Assistant (not required) * Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment. * Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback. * Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions. Work Environment: The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets. Contacts: This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests. Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification. To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. Additional instruction can be found here: ************************************************************************************ Para traducir esta página web al español u otros idiomas en su navegador de Internet, haga clic en el botón de traducción a la derecha de la barra de direcciones de su navegador. Puede encontrar instrucciones adicionales aquí: ************************************************************************************

Responsible for strategic thinking, tactical action, and operational decision-making to fulfill the mission of the department and organization. The Manager is a cross-functional leader who oversees patient flow across multiple service lines, departments, and sites. Develops, interprets, and applies departmental policies and standardized workflows. Responsible for implementing process change identified through the Revenue Cycle process or regulatory audits. Anticipates and encourages research of business needs to develop, plan, and implement proactive solutions. Expected to manage initiatives in support of patient satisfaction standards and objectives. Provides financial analysis and strategic planning, as well as oversees the budgetary controls in partnership with various levels of management and Finance. Practices the BHSF philosophy of service excellence in providing professional, compassionate and friendly service to patients of all ages, families, employees, physicians and community members. Degrees: * Bachelors. Additional Qualifications: * Bachelor's Degree in Healthcare preferred with a minimum of 5 years' experience in healthcare leadership. * Certified Healthcare Access Manager (CHAM) preferred. * Desired leadership experience in managing multiple departments, call center type environment, or fast-paced environment under tight/stressful timelines. * In lieu of Bachelor's Degree, a minimum of 6 years' experience in healthcare leadership. * Excellent verbal and written communication skills with an emphasis in problem resolution. * Ability to multitask, especially during stressful situations. * Professional, detail-oriented team player. * Understand performance improvement, i. * e. * , collect data, analyze data, identify process and implement process change. * Knowledge of healthcare regulatory guidelines to include, but not limited to, HIPAA, AHCA, EMTALA, etc. * Experience in Microsoft Office products and EMR applications. * Bilingual English, Spanish/Creole preferred. Minimum Required Experience: 5 Years

Direct the overall activities of the branch to continually serve the customers within our target market in an extraordinary manner so that our brand name and reputation will flourish. Works in a Branch with up to $1 Million in Revenue Responsibilities: Build and lead teams, and deliver superior customer service. Recruit, interview, and hire the branch sales, service, and office staff. Ensure that all branch personnel perform their job duties in a safe manner and that they take all reasonable precautions to avoid work related accidents. Hold regular and frequent safety discussions and meetings to continually reinforce the safety message. Directs the development and implementation of all sales/marketing strategies utilized by the branch. Oversees branch office functions including phone service standards, clerical services, and collections. Prepares annual budget and monthly projections. Evaluates performance, makes salary recommendations, and administers disciplinary actions consistent with company policy. Education and Experience Requirements BS/BA related discipline or equivalent experience preferred Associate degree or equivalent from two year college or technical school: or six months to one year related experience and/or training 3-5 years of business management experience preferred P & L and asset management and experience in sales management strongly preferred Experience setting and surpassing aggressive sales, service, and profit goals Job requires travel as necessary for training purposes Knowledge, Skills and Abilities Possess and applies knowledge of management skills in the completion of ongoing tasks and project. Demonstrates knowledge of organizations business practices, issues faced, and problem resolution Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Disclaimer: As the owner and personnel manager of your franchised business, you have both the right and responsibility to select and control your employees, establish your employment policies and practices (including pay practices), develop your employee relations, and comply with all federal, state, and local employment laws. The information contained in these documents is provided merely for informational purposes, the use of this sample by you is not required under your franchise agreement, and this sample is intended to serve only as an aid to you in deciding how to operate your business. You are not required to use any of the information contained in this sample, but we invite and encourage you to review the information provided and incorporate into your own personnel practices any material you feel is appropriate for your operation. You are free to modify the material, of course, to reflect your individual business. Remember that employment laws and practices change over time and vary significantly from state to state, so you should consult an employment law attorney in your state to determine the appropriateness of practices, policies, and forms for your business. There is no guarantee that following the recommendation will result in business success or that your results will be the same as other franchisees or company stores. Success is determined by many factors including market conditions which may vary widely as well as individual talents and effort. Looking for a fun place to work, with a flexible schedule and competitive pay? Then come live the Merry Maids™ life! As a Merry Maids team member, you would belong to an award-winning company and be a part of our close-knit team - a team that works together to provide the best cleaning solutions and customer service to our clients. We offer paid training, excellent work/life balance and real opportunities for advancement. You may start off as a team member, but you are then able to tailor a career path that matches your interests and goals - including becoming a team captain, trainer, quality assurance supervisor or manager. We take pleasure in improving our clients' lives by allowing them to spend more time with family or doing activities they enjoy. As trusted in-home professionals, we form strong relationships with our clients and are often considered part of their extended families. Ready to create brighter days for you and our customers? Apply today! This franchise is independently owned and operated by a Merry Maids franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.

Job Description A well-established kitchen and bathroom remodeling company serving Broward & Palm Beach County, is seeking a highly organized Office Manager / Job Coordinator to join our team. This role is essential to keeping our projects running smoothly, our customers informed, and our installers on schedule. Position Overview We are looking for someone with strong communication skills, excellent attention to detail, and the ability to coordinate multiple projects at once. The ideal candidate has experience in construction, remodeling, or a similar field-but we will consider strong office managers with proven coordination skills. Responsibilities Manage day-to-day office operations Schedule job installations, inspections, and material deliveries Serve as the primary point of contact for customers and subcontractors Track job progress, timelines, and project documentation Coordinate with installers, sales staff, and management to ensure project accuracy Maintain organized files, contracts, and permitting documents Handle incoming calls, emails, and workflow communication Assist in ordering materials and confirming vendor lead times Provide customer service updates throughout each project Requirements Strong organizational and multitasking abilities Excellent communication and customer service skills Office management or job coordination experience required Construction/remodeling experience strongly preferred Ability to manage schedules, timelines, and project documentation Proficiency with computer systems, email, and basic office software Professional, reliable, and able to work in a fast-paced environment Hours & Compensation Full-time position Competitive pay based on experience Opportunity for long-term growth within a reputable remodeling company Powered by JazzHR RbFHdg8Vsx

Ocean Cadillac, part of the renowned Murgado Automotive Group, is dedicated to delivering top-quality vehicles and exceptional customer service. With a reputation built on trust and excellence, we strive to create an outstanding experience for our customers and employees alike. We are currently seeking a motivated and experienced Automotive Office Manager to join our dynamic team in Miami. Position Overview: As the Automotive Office Manager, you will oversee the administrative operations of the dealership, ensuring that all office processes run smoothly and efficiently. This position requires a leader who is organized, detail-oriented, and capable of managing a team while handling various financial and administrative tasks. Key Responsibilities:Manage daily operations of the office, including supervising office staff and ensuring efficient workflow.Oversee the processing of all dealership transactions, including vehicle sales, service contracts, and DMV documentation.Ensure accurate and timely completion of accounts payable, receivable, and payroll functions.Monitor and reconcile general ledger accounts, preparing financial reports as needed.Collaborate with the finance, sales, and service departments to streamline processes and ensure compliance with company policies and procedures.Maintain records for vehicle inventory, titles, and registrations, ensuring compliance with state and federal regulations.Train and mentor office staff, fostering a positive work environment and encouraging professional development.Handle customer inquiries and resolve any issues related to billing, titles, or other administrative matters.Assist with month-end closing activities and other accounting functions as required.Perform additional tasks and projects as assigned by the General Manager, including supporting the billing team. Qualifications:High school diploma or equivalent required; a degree in Business Administration, Accounting, or related field is preferred.Proven experience in an office management role, preferably in the automotive industry.Strong understanding of accounting principles, with experience in accounts payable, receivable, and payroll.Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and dealership management software (DMS).Excellent organizational skills with a strong attention to detail and accuracy.Leadership abilities with experience in managing a team and promoting a collaborative work environment.Effective communication skills, both written and verbal, with the ability to interact professionally with customers and staff.Ability to handle multiple tasks, prioritize, and meet deadlines in a fast-paced environment.Strong problem-solving skills and the ability to make informed decisions. Benefits:Competitive salary and performance-based bonuses Comprehensive health, dental, and vision insurance 401(k) plan with company match Paid time off and holidays Employee discounts on vehicle purchases, parts, and service Opportunities for career growth and advancement within the Murgado Automotive GroupSupportive and collaborative work environment Why Join Ocean Cadillac? At Ocean Cadillac, we believe in investing in our employees and providing them with opportunities to grow within the company. As a member of our team, you will play a crucial role in maintaining the dealership's success and upholding our commitment to excellence. If you are a proactive and dedicated professional with a passion for the automotive industry, we encourage you to apply! Be Part of Our Success Story!Become part of a team that values innovation, customer satisfaction, and career development. Apply today to start your journey with Ocean Cadillac and make a difference in the automotive world! Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status. We are an employer who participates in the E-verify program with the Department of Homeland and Security.

JRN: 2350 We are seeking an Executive/Personal Assistant to provide high-level administrative, operational, and personal support to the Chief of Staff and CEO of a confidential family office in Miami Beach, FL. , and the client is looking to hire immediately. The ideal candidate demonstrates exceptional discretion, judgment, and flexibility, with the ability to anticipate needs across business, estate, and personal matters. You thrive in a fast-paced environment, embrace a “no task is too big or too small” mindset, and treat the organization and properties as if they were your own. Responsibilities Administrative Support Provide direct administrative and personal support to the CEO and Chief of Staff. Manage all inbound and outbound communications, including email, phone calls, mail, couriers, and deliveries. Prepare meeting materials, conduct research, and present findings ahead of meetings. Maintain and manage complex calendars for the CEO. Schedule and confirm business and personal appointments, meetings, and reservations. Arrange worldwide business and personal travel, including flights, accommodations, ground transportation, and detailed itineraries. Coordinate transportation between airports, hotels, board meetings, residences, and private events. Draft travel itineraries for review by the Chief of Staff prior to final approval. Vendor, Estate, and Property Coordination Serve as a primary point of contact for vendors and contractors under the direction of the Chief of Staff. Schedule and oversee routine maintenance, repairs, and service appointments for offices and estates. Provide vendors access to offices and properties and monitor progress through completion. Track vendor updates, timelines, and deliverables and report status clearly to the Chief of Staff. Ensure all vendor invoices, proposals, and contracts are submitted to the Chief of Staff for review prior to CEO approval. Office, Property, and Asset Organization Assist with organization and upkeep of offices, estates, aircraft, staff quarters, and storage areas. Coordinate stocking of household, office, and personal supplies as needed. Support event coordination at offices and properties in collaboration with chefs, housekeepers, and other staff. Maintain orderly, well-documented professional and personal filing systems, both digital and physical. Qualifications Exceptional organizational and project management skills. Excellent interpersonal and communication skills; comfortable interacting with high-level executives, board members, vendors, and staff. Tech-savvy, with strong proficiency in Microsoft Office Suite, particularly Outlook. Self-starter with strong judgment and an ownership mentality. Ability to manage confidential information with discretion and professionalism. Flexible schedule with a 24/7 availability mindset for urgent matters. Valid driver's license. Outstanding references from current and prior employers. Bachelor's degree from an accredited college or university preferred. Location: Miami Beach, FL (fully on-site). Compensation: competitive salary, excellent benefits, PTO, and a discretionary bonus.