Office manager/administrative assistant jobs in Huntsville, AL

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support · Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. Arrange executive travel, prepare detailed itineraries, and process expense reports. Coordinate executive engagements, corporate hospitality, and leadership-related events. Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. Greet and host visitors, providing high-level hospitality and client-facing support. Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office Maintain and organize digital and physical filing systems. Handle executive correspondence with professionalism and confidentiality. Support payroll and accounts payable processing for associated business entities. Track receipts, manage petty cash, and maintain related documentation. Perform occasional local errands and manage the company courier vehicle. Personal Support Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. Facilitate personal meal arrangements, purchasing support, and household or service coordination. Arrange repairs, services, and maintenance for select executive-related properties. Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our “Family of Professionals!” Learn about our employee-centric culture and benefits here .

Job Description Shon Henry - State Farm Agency located in Huntsville, AL has an immediate opening for an experienced Licensed Insurance Office Manager. This is a full-time, in-office position and requires an active Property and Casualty insurance license. This position requires someone with insurance office experience, State Farm preferred. As Office Manager, you will manage the day-to-day operations while also performing core insurance functions, including managing office team members. This role requires strong leadership and the ability to manage senior-level administrative responsibilities while engaging directly with clients to drive business growth. Key Responsibilities Oversee daily operations: Ensure the office is well-maintained, organized, and running efficiently to meet customer and business needs. Managerial responsibilities: Manage, motivate, train, and supervise team members. Establish office procedures and ensure all staff adhere to them, fostering a productive work environment. Address routine and non-routine problems within the office and take corrective actions when necessary. May be involved in managing budgets, processing daily deposits, and handling payroll and bookkeeping in smaller agencies. Sales and marketing: Develop leads, schedule appointments, conduct needs-based interviews, and market appropriate State Farm products and services (auto, home, life, health, business insurance). Customer service: Provide prompt, accurate, and friendly customer service, including responding to inquiries regarding policy changes, coverage, billing, and claim submissions. Relationship management: Establish strong customer relationships and conduct follow-ups to educate clients about their insurance options and ensure their needs are met. Compliance: Ensure that all insurance activities and documentation are compliant with applicable regulations. Documentation: Accurately prepare forms and applications and maintain detailed client records. Required Qualifications & Skills Active Licenses: Must hold an active Property & Casualty insurance license; a Life & Health license is often also required or must be obtainable. Experience: Prior experience in customer service and sales is necessary, with management experience preferred. Experience with State Farm systems is a huge plus. Skills: Strong leadership, communication, organizational, and problem-solving skills are essential. Technical Proficiency: Must be proficient in Windows computer applications and capable of managing various office technologies and software. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm.

Crafting Brighter Futures for Businesses & Families across the US At the forefront of specialized financial services, we help families safeguard their assets and promise a profound purpose: ensuring a brighter future for every client. As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of our company, embodying our values and commitment. Primary Responsibilities: Engage with clients to understand their financial goals and concerns. Present tailored solutions to safeguard their assets effectively. Maintain a pulse on the industry, ensuring you offer the best and most updated advice. Foster relationships and ensure our clients always have someone they can turn to. Why Work With Us? Flexible Scheduling: Enjoy the benefits of a full-time role that has flexible hours. Unlimited Earning Potential: Your dedication determines your earnings*. Company Culture: At our company people are ambitious but respectful, high-energy, and treat every member like family. We do (optional) company outings frequently! Grow with Us: Dive into continuous learning and development opportunities. Application Process: Submit Your Application: No stringent qualifications needed. We believe in potential. Virtual Company Overview: Once your application is in, you'll receive an invite to a virtual overview, detailing everything you need to know about the position. This session lasts 20-30 minutes, and you can self-schedule at your convenience, often on the same day. Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions. FAQs: When will I hear back after applying? Typically, within 24 hours. Is there any specific software I need for the virtual overview? No, our platform is accessible through any standard web browser. Details will be provided in the invitation. What's the growth trajectory for a Benefits Representative? Our focus is on continuous learning and development. Many of our reps have seen exponential career growth within our organization. * This is a commission only role with average earnings of $65,000+ in the first year and uncapped room for rapid growth based on performance. State and federal laws require licensing to sell certain insurance products. Ability to obtain a license is required.

Description: Job Posting: Executive Administrative Support Specialist - DAU South Region Position Type: Full-Time | Hybrid (Onsite & Situational Telework) Salary Range: $60K to $70K Job Description: Escalate Technologies is seeking an experienced and highly professional Executive Administrative Support Specialist to provide direct support to the Dean, Associate Deans, and Senior Service Executive Director for the Defense Acquisition University (DAU) - South Region under the Educational Support Services (ESS) contract. This position requires exceptional organizational skills, strong communication abilities, and the capacity to work independently with sound judgment, diplomacy, and tact. This role supports high-level regional and enterprise functions, manages complex scheduling requirements, ensures accurate reporting, and coordinates communication and workflow across DAU-South's academic and operational activities. Location: DAU South Campus Huntsville, AL Key Responsibilities: Senior Leadership Administrative Support Serve as the primary liaison with the DAU President's Office and senior stakeholders. Retrieve, compile, and publish VIP and Significant Activity Reports. Draft, proofread, edit, and coordinate official internal and external correspondence. Schedule, Calendar & Facility Coordination Coordinate complex schedules across multiple leaders, faculty, and facility spaces. Manage virtual and in-person campus arrangements for meetings, workshops, and events. Records & Certification Management Manage records, including tracking and archiving faculty certification documents. Maintain and update the DAU-South online portal and related administrative systems. Travel & Financial Documentation Support Assist with the preparation and review of travel authorizations and vouchers. Support administrative requirements tied to budget tracking and documentation. Communication & Stakeholder Engagement Prepare and respond to phone and email communications on behalf of senior leaders. Direct inquiries, manage referrals, and ensure timely routing of sensitive information. Professional Development Tracking Coordinate and track faculty and staff professional development activities. Maintain documentation and reporting requirements for PD initiatives. Qualifications High school diploma or equivalent (ESS PWS §2.4). Proven experience supporting senior executives or organizational leaders. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills with superb attention to detail. Ability to independently manage work, prioritize tasks, and handle sensitive information. Preferred Qualifications Experience supporting DoD, federal agencies, or academic programs. Experience coordinating complex calendars, executive correspondence, and events. Familiarity with DAU processes, government travel systems, or federal administrative protocols. Requirements:

Job Description The Business & Life Insurance Office Manager oversees the daily operations of the insurance agency with a dual focus on commercial/business insurance and life insurance growth. This role ensures the office runs efficiently, sales targets are met, client service is exceptional, and compliance and underwriting standards are maintained. The manager provides leadership to the team, implements operational systems, and drives new business production while retaining existing accounts. Key Performance Indicators (KPIs): New Business Premium Written (Commercial & Life) Retention Rate Life Policy Conversions & Referrals Call Activity & Talk Time Client Satisfaction / NPS Benefits Hourly Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Health Insurance Dental Insurance Hands on Training Life Insurance Vision Insurance Mon-Fri Schedule Career Growth Opportunities Responsibilities Leadership & Office Management Supervise and support a team of licensed producers and service staff, ensuring productivity and professionalism. Manage daily office workflow, including quoting, policy issuance, renewals, endorsements, claims support, and billing. Monitor performance metrics (sales production, retention, life referral conversions, call activity, talk-time) and coach team members to exceed goals. Conduct regular team meetings and one-on-ones to provide training, motivate staff, and address performance gaps. Oversee time-off schedules, staffing coverage, and ensure smooth agency operations. Life Insurance Focus Lead life insurance sales strategy generating leads, setting life appointments, and coaching staff on needs-based selling. Oversee life referral programs, incentive contests, and follow up on outstanding life quotes. Support client education on life, disability, and retirement planning solutions. Track life production metrics, pipeline, and closing ratios. Business Insurance Focus Drive growth in commercial lines: General Liability, Commercial Auto, Workers Compensation, BOP, Umbrella, Bonds, and Property. Review and analyze client risk exposures, recommend appropriate coverage, and oversee quoting and remarketing. Build and maintain relationships with small business owners, contractors, and referral partners. Ensure compliance with underwriting guidelines and risk appetite for carriers. Requirements Operations & Compliance Maintain accurate client records in agency management systems (e.g., eAgent, Salesforce, Applied, or AMS). Ensure adherence to state licensing requirements, privacy laws, and carrier compliance. Monitor E&O risk by enforcing correct documentation and client communication standards. Develop and implement office procedures for new business, renewals, cancellations, and claims support. Client Experience Provide an exceptional customer experience by promptly resolving escalated service issues. Manage client retention efforts, including policy reviews, renewal calls, and cross-selling opportunities. Identify and pursue up-selling/cross-selling opportunities in both commercial and life products. Qualifications: Required: Active Property & Casualty and Life & Health Insurance Licenses (or willingness to obtain quickly). Minimum 3 to 5 years in insurance office leadership, commercial lines, or life insurance sales. Strong understanding of commercial insurance products and underwriting. Proven ability to coach and motivate a sales/service team. High attention to detail, organizational skills, and proficiency with agency management systems & CRM tools. Excellent verbal and written communication; bilingual (English/Spanish) preferred

About Us: Yellowhammer Salon Group is a leading name in the beauty and cosmetics industry, with over 120 SmartStyle salons across 11 states. We pride ourselves on providing affordable, quality services to over 2 million customers each year. Our supportive team environment and innovative commission structure ensure rapid clientele growth and endless opportunities for success. Why Join Us? Competitive Pay: Earn up to 60% commission which can equate to more than $40 per hour Benefits Package: Medical and dental insurance to keep you and your family healthy. Referral Bonus: Receive a $250 bonus for successful referrals. Paid Time Off: Enjoy vacation time and your birthday off. Support Services: Access to chaplains available 24/7 for confidential help in personal, financial, and other areas. Education: Our dedicated design team will offer ongoing support and advanced training to enhance your technical skills and guide you throughout your career. Job Description: We are seeking talented and passionate Hair Stylists and Barbers who are licensed to join our dynamic team. In this role, you'll provide top-notch consultations and perform a variety of hair and beauty services, ensuring every guest leaves delighted with their new look. Responsibilities: Deliver high-quality haircuts, color services, and other beauty treatments. Provide exceptional customer service and build lasting relationships with clients. Stay updated on the latest beauty trends and techniques. Maintain a clean and organized work station. Work flexible hours, including evenings and weekends. Requirements: Valid cosmetology or barber license as required by state regulations. Strong interpersonal and communication skills. Ability to perform administrative tasks and use salon software. Willingness to work flexible hours, including evenings and weekends. Ability to lift, bend, and perform repetitive movements, occasionally lifting 10-25 lbs. How to Apply: If you're ready to take charge of your income and career in the beauty industry, apply now with our quick and easy online application. Join Yellowhammer Salon Group and make every day an opportunity for growth, creativity, and success! We look forward to welcoming you to our team and helping you achieve your professional goals!

Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace * the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!) * on-going technical training * support from engaged leadership so you are not alone! We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door! Other benefits of working with YSG * Flexible schedules * Career advancement opportunities * Monthly on-trend educational topics to keep up with the latest trends * Paid Vacation * Health and Dental Benefits * Unlimited $250 Referral bonuses * Employee product and service discounts * We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support! Make your next move your best move! Join YSG, where we'll welcome you with open arms Watch our short 2-minute video to share all the amazing things YSG has to offer Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.

Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace * the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!) * on-going technical training * support from engaged leadership so you are not alone! We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door! Other benefits of working with YSG * Flexible schedules * Career advancement opportunities * Monthly on-trend educational topics to keep up with the latest trends * Paid Vacation * Health and Dental Benefits * Unlimited $250 Referral bonuses * Employee product and service discounts * We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support! Make your next move your best move! Join YSG, where we'll welcome you with open arms Watch our short 2-minute video to share all the amazing things YSG has to offer Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.

Job DescriptionBenefits: Opportunity for advancement Paid time off Training & development ROLE DESCRIPTION: As Assistant Office Manager - State Farm Agent Team Member with Brian Wiggins - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. By alongside other team members, you create smooth operations to actualize the opportunities offered to people by insurance products and financial services. As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. Brian Wiggins - State Farm Agent is eager to bring aboard your collaborative presence. RESPONSIBILITIES: Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products. QUALIFICATIONS: Excellent communication skills - written, verbal, and listening Highly organized and detail-oriented Experience in customer service required Experience in managing customer service required Experience in sales required Proactive in problem-solving Able to work in and manage a team environment Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment Must have current Property and Casualty producer License Must have current Life and Health producer License BENEFITS: Paid time off (holidays, personal vacation and sick days) Salary plus commission/bonus Growth potential/opportunities for advancement within the agencies Retirement plan with company matching contribution

ENERCON's Nuclear Services Group is seeking a Project Manager. In this role, you will lead the charge in crafting winning engineering proposals alongside our talented technical team, ensuring meticulous detail and innovation. Develop comprehensive project plans and enforce rigorous standards to drive success and exceed client expectations. From managing schedules and budgets to fostering client relationships and seizing new opportunities, this role is the ultimate blend of leadership, strategy, and technical expertise. This role can be based in one of the following locations: Chattanooga, TN Birmingham, AL Kennesaw, GA (Suburb of Atlanta) Overland Park, KS Naperville, IL Soddy-Daisy, TN Athens, AL Responsibilities Imagine a day where you're leading a team to craft winning engineering proposals and develop detailed project plans that ensure success from start to finish. You're at the center of complex scheduling, managing client relationships, and driving project performance, all while overseeing quality, budgets, and timelines to deliver exceptional results and seize new opportunities. Leadership & Team Collaboration: Lead efforts with technical staff to develop highly detailed and winning engineering proposals. Manage matrixed technical staff to ensure client deliverables meet quality standards, schedules, and technical requirements. Enforce internal and external work standards/schedules, supervise sub-contractor personnel, and communicate organizational policies, purposes, and goals to subordinates Project Management Excellence: Develop Nuclear Services Project Work Plans, Risk Management Plans, Communication Plans, Work Breakdown Structures, and Dictionaries. Responsible for development, execution, and reporting of project schedules, including preparing recovery schedules and rebaselining schedules. Understand complex scheduling tools including earned value management and reporting processes Client Relations & Business Development: Foster and maintain strong relationships with assigned clients, serving as the single point of contact for assigned projects. Manage client interactions, negotiating and controlling project scope to client and company satisfaction. Support marketing efforts, including identification of new opportunities, proposal preparation, and follow-up Financial & Reporting Oversight: Formulate and develop detailed internal and Federal reporting requirements. Understand project financials and be able to regularly report on financial status and overall project performance to management Qualifications Minimum of 6 years' experience in power generation or nuclear industries as an Engineer or Project Manager Bachelor's Degree in Engineering OR PMP Certification and 10 years' applicable experience Skilled in cost / workhour estimating and proposal development and review Capable of reporting on and managing scope, schedule, and cost for multiple projects executing simultaneously Knowledge in earned value management, rules of credit, and progress reporting Experienced in contract and non-disclosure agreement language development and review Ability to understand and work with budget and accounting processes Strong coordination and team building skills Excellent organizational, time management, strategic planning, writing, communication, decision-making, and presentation skills Effective communication skills with demonstrated ability to work across disciplines and teams Working knowledge of MS Word, Excel and PowerPoint Ability to travel between 10-15% of the time; duration of travel may vary depending on project and client needs, ranging from a few days to a few weeks. Position may occasionally require a client site assignment lasting several months at a time #LI-SH7 Pay Range USD $120,000.00 - USD $180,000.00 /Yr. Additional Information About ENERCON: At Enercon Services, Inc. (ENERCON), we're driven by our people-and we're proud to offer rewarding careers in a culture of excellence. We provide a comprehensive benefits package and professional development opportunities that support your long-term growth. What We Offer: Enjoy full benefits for you and your dependents starting day one, no waiting period Flexible work arrangements, including hybrid and alternative schedules 401(k) with employer matching Tuition reimbursement Professional Engineer (PE) license support and incentives Want to see the full picture? Click HERE to see our Comprehensive Benefits Salary Range Information: If a salary range is listed, it reflects the typical range for this full-time position based on the role, level, and location. Individual compensation within the range will be determined by factors such as work location, relevant experience, job-related skills, and education or training. Eligibility to Work: Candidates must be legally eligible to work in the US without requiring current or future sponsorship. Ability to pass a pre-employment and random drug and alcohol screenings, ENERCON and client specific background checks, and annual motor vehicle record (MVR) according to company and client policies. Equal Opportunity Employer: ENERCON does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Connect with Us: *************** | LinkedIn

DON position at Regency Huntsville.Regency Senior Living is a Non-Mandate Companya Job Description Essential Duties Provide complete monthly staffing schedule for every position in the following departments: memory care, personal care, and assisted living. Take call outs through the week by finding coverage for the shift in compliance with attendance policy. Monitor overtime. Act in the receptionist roll at a minimum of 2 days/week and as directed by immediate supervisor. Assist both Director of Nursing positions as well as Business Office Manager with office work such as printing, filing, scheduling interviews, etc. Must be organized, thorough, and consistent, with strong problem solving skills. MUST BE A LPN OR RN FOR THIS POSITION

Our purpose is Better Health . Specializing in primary care for patients 65+ is our passion. What's Your Why? • Are you looking for a career opportunity that will help you grow personally and professionally? • Do you have a passion for helping others achieve Better Health? • Are you ready to join a growing team that shares your mission? Why Join Our Team: At VIPcare, we value you. We see you. Team Members at VIPcare are living their why and building their careers with a reliable team that shares their mission of providing 5-star service that always puts patient care and outcomes first. At VIPcare, it's the little things we do each and every day that set us apart from other primary care practices. Our patients are family, and we want to keep our family healthy. Be part of a team that is transforming healthcare one patient at a time. We take great care of our team so they can take great care of our patients and achieve: Better Care. Better Outcomes. Better Health. Responsibilities Join Our Team! Please review our open positions and apply for the role that sparks your passion and elevates your skills. Position Objective: The Office Manager is an operational and clinical role and is responsible for providing 5 Star Service in assisting physicians in the management of healthcare daily office operations and treatment of geriatric patients following established standards and practices. The incumbent will report to the Regional Manager (or similar role) and will manage a care team of medical assistants and/or receptionists (generally 3-7 members). Responsibilities: Oversee, monitor, and improve clinic performance and other key performance indicators, including HEDIS, admission management, ER utilization, patients not seen, etc. Manage a team of clinic staff, including coordinating payroll, PTO, hour management, and performance of team members Communicate with providers to ensure patient quality of care Assists with scheduling, administrative, and clinical duties for providers (mid-levels and physicians) Lead daily clinic huddles and assign proactive outreach call efforts to other team members Manage office operations and performance to ensure that front-office and back-office care teams operate in an efficient, accurate, and patient-focused manner Provide extraordinary customer service to all internal and external customers (including patients, other team members, and other departments) Ensure new team members are onboarded and receive proper training using Better Health Group policies and procedures Ensure the accuracy of all incoming and outgoing information, including supplies, invoices, referral requests, patient records, and medication management Inform management about current office trends, recommend new policies, or facilitate improvements to current policies and workflows Participate in required team meetings and communicate updates and changes to physicians and staff Ensure team calendar, spreadsheets, and whiteboards are current and accurate Assist providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships Ensure compliance with Medicare Advantage Plans, HIPAA, and labor laws and is responsible for reporting any suspected breaches or compliance issues to the appropriate internal contact Additional duties as assigned Position Requirements/ Skills: At least 4 - 5 years of Medical Assisting experience, preferred (dependant on clinic location and team dynamics) Minimum of 1 year of leadership experience CPR Certified preferred Commitment to patient care and confidentiality Strong oral and written communication skills Ability to accurately read and write medical terminology Knowledge of medical coding Knowledge of HIPAA Knowledge and understanding of OSHA and Biohazard guidelines Basic computer skills, including familiarity with electronic medical records Proficient with Google Suite (Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) for real-time collaboration Preferred Qualifications: Bachelor's Degree in healthcare administration or related field preferred Medical Assistant Certified, preferred Prior medical assisting experience strongly preferred Has clinical working knowledge and the ability to perform clinical duties to include the following: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage the wound and incision, draw blood and assist physician with any/all procedures Physical Requirements: Full range of body motion, including handling and transferring patients, manual and finger dexterity; including eye-hand coordination Requires standing, walking, pushing, bending, kneeling, and reaching at arm's length and overhead in a clinic for prolonged periods of time Requires ability to sit or stand for prolonged periods of time Must be able to lift and move patients and medical equipment as needed Requires ability to lift/carry up to 15 lbs Requires corrected vision and hearing to normal range Ability to sit for extended periods of time Ability to operate a motor vehicle and have own means of transportation Key Attributes/ Skills: Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments Is able to work within our Better Health environment by facing tasks and challenges with energy and passion Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals Demonstrated ability to handle data with confidentiality Ability to work cross-functionally with multiple teams; ability to work independently with minimal supervision Excellent organizational, time-management, and multi-tasking skills with strong attention to detail Excellent written and verbal communication skills; must be comfortable communicating with providers, vendors, staff members, and health plans Strong interpersonal and presentation skills Strong critical thinking and problem-solving skills Must be results-oriented with a focus on quality execution and delivery Appreciation of cultural diversity and sensitivity toward target patient populations Compensation & Benefits: We offer a HIGHLY competitive compensation and comprehensive benefits package: Competitive base salary Medical, dental, vision, disability and life 401k, with employer match Paid time off Paid holidays Pay Range USD $50,000.00 - USD $60,000.00 /Yr.

This position is available in multiple Alabama locations: Huntsville, Auburn, Mobile, Birmingham and Montgomery Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Bachelor's degree preferred. Must be Bilingual in either Spanish or Mandarin Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance 19-26/hour Relocation Package H1B Sponsorship Morning shift 6:30AM-3PM

Job DescriptionBenefits: Paid Continued Education Health Stipend 401(k) 401(k) matching Bonus based on performance Competitive salary Opportunity for advancement Paid time off Signing bonus Training & development Position Overview If you enjoy talking to people, are driven to achieve, have a passion for being the best in a fast paced work environment and some day aspire to run your own business but dont feel ready to jump right in yet, this opportunity may be for you. The position is designed to give on the job training while working with a full time mentor in the agents office to build and cultivate customer relationships. You will be working to develop leads, solicit, consult and bind coverage to help customers manage their unique insurance and financial needs and while learning the logistics of managing a business and developing your skills and experience. Responsibilities Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. Work with the agent to establish and meet marketing goals. Use a customer-focused, needs-based review process to educate customers about insurance options. Adaption of skills necessary to operate a business. As an Agent Team Member, you will receive... Salary plus commission/bonus Health benefits 401K Paid time off (vacation and personal/sick days) Commission plus bonus Valuable experience Growth potential/Opportunity for advancement in my agency Learning to market property/casualty, life, health and bank products Setting sales and growth goals Working closely with the agent to gain an understanding of the agents role and office logistics Learning how to network effectively If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm Insurance Companies. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. State Farm agents control which licensing requirements and training programs are offered or must be successfully completed by their employees. By accepting employment with a State Farm agent and/or successfully completing any licensing or training programs required by a State Farm agent, you are not guaranteed, promised or given any form of selection preference, should you choose to leave the agents employment and pursue the opportunity of becoming an independent contractor agent for State Farm Insurance Companies. If you choose to pursue an agency opportunity, you will need to apply and go through the regular State Farm Insurance Companies agent selection process

Home2 Suites in Athens, AL is looking for one front office manager to join our 5 person strong team. We are located on 15763 Braly Blvd. Our ideal candidate is attentive, ambitious, and hard-working. Our ideal candidate is attentive, punctual, hard-working, and has a minimum of 5 years exeperience working in a hotel. Responsibilities 1.Supervises front office team members. 2.Reviews daily front office procedures and assures proper transmission of all necessary reportingto Management team. 3.Ensures proper training programs and procedures are in place in conjunction with the GeneralManager and according to company standards. 4.Responsible for proper administration of keys. 5.Responsible for knowing hotel emergency procedures. 6.Manages inventory and assists General Manager with budget control. 7.Inspects all departments daily. 8.Interviews and hires front desk employees following Company standards and procedures. 9.Conducts employee discipline with regard front desk personnel. 10.Ensures proper uniform standards are in place in department. 11.Accommodates guest special requests. 12.Responsible for knowing area attractions and services in order to accommodate guest's needs. 13.Responsible for knowing Holiday Inn Express services and amenities in order to accommodateguest's needs. 14.Reviews room inventory with sales and assist in selling strategies to maximize room revenue. 15.Monitors tracking of leads and results. Follows up with General Manager to ensure that leadsare actively managed and followed up on. 16.Takes ownership of sales when GM is not available. 17.Assists GM in maintaining accounts. 18.Responsible for helping coach, train and motivate all members of the in-hotel team on theirroles. 19.Ensures team member attitudes of attentiveness in meeting guest's needs. 20.Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Minimum 3 years of experience working in hotel as Front Office Manager with IHG, Hilton, or Marriott We are looking forward to reading your application.

Reports to: Operations Leader FLSA Status: Non - Exempt (Hourly) Department: Operations Employment Status: At-Will Incentive Eligibility: Eligible The Business Assistant I (BA I) has the skills, responsibilities, tasks and expectations to independently run the front office operations of a Marquee Dental Partners under the guidance and support of the Operations Leader. The BA I contributes to the financial success of the practice by ensuring that patients are the number one priority when they arrive at the practice. The BA I is responsible for gaining financial commitment from the patient in order to start the best possible treatment. Working under the direction of the Operations Leader, the tasks and responsibilities of a Business Assistant I include but are but not limited to: Help gain a financial commitment from the patient. Runs all functions at the front desk including but not limited to scheduling, answering phones, checking in patients, checking out patients, running reports, filing insurance claims, and all patient related customer service. Works with insurance companies to maximize patient benefits and ensure the practice is properly paid for patient services rendered. Utilize tools skills and talents to assist patients in making the best possible decision for their needs and helping them get healthier and happier. Has a” yes mentality” when helping patients. Makes a positive first impression with patients by phone or in person. Be a champion of the Marquee Dental Partners Mission, Vision, and Values Ensure that ALL patients have an extraordinary experience in a Marquee office Hold self and staff accountable for successful completion of projects, job duties, and all company deliverables. Complete Continuing Education as required for self and staff. Follow required HIPAA and OSHA safety procedures, as necessary. Exhibit outstanding customer service with patient as priority; partnering with staff, timely and successfully resolve patient complaints, concerns and questions. Continually build and nurture a positive working relationship with the Operations Leader, doctor(s), hygiene and dental assistants Strictly follow HIPAA and company standards to protect Patient Health Information (PHI) and patient personal and financial information including credit card, social security numbers etc. Properly process insurance claims to ensure patient benefits are maximized Other duties and responsibilities assigned Required High School diploma or equivalent 2 or more years of business / office experience Desirable Associate's Degree / bachelor's degree Certifications None Knowledge/Skills/Abilities Competitive, energetic results driven Self-starter, Independent worker/thinker Goal achiever Customer Service Focused Tech savvy, computer proficient Attention to detail Lifelong learner, committed to continual educational advancement Can take respectful, constructive feedback Ability to do basic/intermediate mathematical concepts (addition, subtraction, multiplication, division, percentages, ratios etc.) Can complete tasks in a timely manner Mon-Thurs 7-5 Fri 8-5

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support * Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support * Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives * Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. * Arrange executive travel, prepare detailed itineraries, and process expense reports. * Coordinate executive engagements, corporate hospitality, and leadership-related events. * Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality * Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. * Greet and host visitors, providing high-level hospitality and client-facing support. * Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations * Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office * Maintain and organize digital and physical filing systems. * Handle executive correspondence with professionalism and confidentiality. * Support payroll and accounts payable processing for associated business entities. * Track receipts, manage petty cash, and maintain related documentation. * Perform occasional local errands and manage the company courier vehicle. Personal Support * Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. * Facilitate personal meal arrangements, purchasing support, and household or service coordination. * Arrange repairs, services, and maintenance for select executive-related properties. * Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here. Required Experience Required Qualifications * Bachelor's degree or higher required; preferably in business-related discipline. * Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred. * Availability required during business hours and outside of standard hours, as needed. * Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations * Excellent interpersonal, written, and verbal communication skills. * Exceptional problem-solving, critical thinking, and attention to detail. * Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. * Proven ability to manage sensitive, high-priority, and non-routine information. * Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment. * Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software * U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire. Preferred Qualifications * Active security clearance * Experience with QuickBooks or similar accounting/financial management software. * Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation * Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure * Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations * Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays. This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.

Job DescriptionBenefits: Bonus based on performance Competitive salary Free food & snacks Opportunity for advancement Paid time off Training & development Signing bonus ROLE DESCRIPTION: As Office Manager with Shon Henry Insurance and Financial Services, Inc, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. By alongside other team members, you create smooth operations to actualize the opportunities offered to people by insurance products and financial services. As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. Shon Henry Insurance and Financial Services, INC is eager to bring aboard your collaborative presence. RESPONSIBILITIES: Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Ensure the office is well-maintained and continuously equipped to successfully meet customer needs and to market relevant products. QUALIFICATIONS: Excellent communication skills - written, verbal, and listening Highly organized and detail-oriented Experience in customer service required Experience in managing customer service preferred Experience in sales preferred Proactive in problem-solving Able to work in and manage a team environment Experience in Windows computer applications Able to coordinate and collaborate with others to achieve agency goals. Able to succeed in a fast-paced environment MUST BE Property, Casualty, Life and Health licensed. BENEFITS: Paid time off (holidays and personal/sick days) Salary plus commission/bonus Growth potential/opportunities for advancement within my agency

Job Description Home2 Suites in Athens, AL is looking for one front office manager to join our 5 person strong team. We are located on 15763 Braly Blvd. Our ideal candidate is attentive, ambitious, and hard-working. Our ideal candidate is attentive, punctual, hard-working, and has a minimum of 5 years exeperience working in a hotel. Responsibilities 1.Supervises front office team members. 2.Reviews daily front office procedures and assures proper transmission of all necessary reportingto Management team. 3.Ensures proper training programs and procedures are in place in conjunction with the GeneralManager and according to company standards. 4.Responsible for proper administration of keys. 5.Responsible for knowing hotel emergency procedures. 6.Manages inventory and assists General Manager with budget control. 7.Inspects all departments daily. 8.Interviews and hires front desk employees following Company standards and procedures. 9.Conducts employee discipline with regard front desk personnel. 10.Ensures proper uniform standards are in place in department. 11.Accommodates guest special requests. 12.Responsible for knowing area attractions and services in order to accommodate guest's needs. 13.Responsible for knowing Holiday Inn Express services and amenities in order to accommodateguest's needs. 14.Reviews room inventory with sales and assist in selling strategies to maximize room revenue. 15.Monitors tracking of leads and results. Follows up with General Manager to ensure that leadsare actively managed and followed up on. 16.Takes ownership of sales when GM is not available. 17.Assists GM in maintaining accounts. 18.Responsible for helping coach, train and motivate all members of the in-hotel team on theirroles. 19.Ensures team member attitudes of attentiveness in meeting guest's needs. 20.Oversees the daily operations of the hotel in the absence of the General Manager. Qualifications Minimum 3 years of experience working in hotel as Front Office Manager with IHG, Hilton, or Marriott We are looking forward to reading your application. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.