Office manager/administrative assistant jobs in Iowa City, IA - 753 jobs

Executive Administrative Assistant (Contract-to-Hire) Chicago-based (Hybrid) | 35 hours/week | Contract (strong conversion potential) Compensation: $40/hour Conversion salary target: $80,000-$85,000 The Opportunity We're seeking an experienced Executive Administrative Assistant to support senior leadership during a transitional period. This is a contract role with a strong likelihood of conversion for the right person. This role is EA-forward (approximately 60%), with additional general administrative responsibilities (40%). You'll support two senior executives and work closely with another experienced administrative partner. The ideal candidate is warm, proactive, highly organized, and energized by supporting leaders in a mission-oriented environment. Key Responsibilities Manage complex calendars for two senior executives, including coordination across internal and external stakeholders Handle travel planning, expense reporting, and scheduling logistics Support invoicing, contracts, and light financial/administrative processing Assist with internal operations and all-staff administrative needs Coordinate recurring operational tasks and follow established documentation and processes Oversee periodic on-site responsibilities (e.g., monthly office needs and deliveries) Partner closely with another EA/administrative professional to ensure seamless executive support What We're Looking For 3-5 years of experience as an Executive Administrative Assistant Prior experience supporting senior or C-level leadership Strong organizational skills with the ability to manage competing priorities Comfortable handling both executive-level support and routine administrative tasks Warm, approachable, team-oriented personality Demonstrated ability to learn quickly, take feedback well, and add value immediately Bachelor's degree preferred (not required) Industry background open

INSPRY Solutions has teamed up with a mid-size law firm, located downtown Chicago, who is in search of a Secretarial Manager. The ideal candidate will come with several years of experience managing a mid to large size team of legal assistants and have 5+ years overall experience working with law firms. This role will also require someone who comes with recent experience working in IP law. Please note that this role will operate on a hybrid schedule, 3 days/week onsite. Job Responsibilities: Team Leadership & Supervision: Lead, mentor, and manage a team of 13 legal assistants, ensuring efficient workflows and high-quality output. Provide regular feedback, conduct performance evaluations, and facilitate professional development opportunities. Foster a collaborative and positive team environment, promoting open communication and continuous improvement. Providing training to new and existing personnel Resource Allocation & Scheduling: Oversee task distribution and ensure workload balance across the team. Manage staffing schedules and assign tasks based on individual strengths, skills, and capacity. Monitor and adjust team resources to meet deadlines and client expectations effectively. Workflow & Process Management: Develop and implement streamlined workflows and processes for legal assistant tasks, ensuring compliance with firm standards and client requirements. Monitor the progress of legal research, document preparation, and filing tasks, ensuring accuracy and timeliness. Identify areas for process improvement and implement best practices to increase efficiency. Client & Case Management Support: Coordinate with attorneys and clients to ensure all legal documents, filings, and research are completed accurately and on time. Assist with case management, ensuring the legal assistants support all aspects of Intellectual Property (IP) work including patent, trademark, and copyright matters. Handle confidential and sensitive information with discretion and in compliance with firm policies. Quality Control & Compliance: Ensure all legal documents and filings meet the highest standards of accuracy and professionalism. Oversee compliance with internal and external regulatory requirements, including IP filing standards and deadlines. Conduct regular audits of team output to maintain consistent quality and efficiency. Job Requirements: Must have 2+ years of experience managing a team of legal assistants Must have 5+ years working with law firms Experience with IP law is required Must have a Bachelors Degree or applicable experience in lieu of the degree Must be willing to commute downtown Chicago 3 days/week

About the Company PCS is one of the largest high net worth managing general underwriters in the market today. With a sole focus on families with $5m or more in assets, PCS provides complex insurance policies for individuals with complex needs. Private Client Select offers property and casualty personal insurance solutions and risk management services that meet the unique and complex needs of High-Net-Worth clients. We understand their passions and are committed to preserving the life that they have built. PCS employs approximately five hundred staff members. The company has offices in New York, NY, St. Petersburg, FL, and Schaumburg, IL. PCS has a geographically diverse workforce and supports hybrid and remote business-based flexibility. This role is considered hybrid; the expectation is four days' presence in the Schaumburg, IL office with one day optional remote. About the Position PCS is seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our Schaumburg, Illinois office. This role is responsible for ensuring a professional, efficient, and well-functioning workplace while supporting employees and business operations. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fully on-site environment. This role requires physical presence in the Schaumburg office four days per week. Key Responsibilities: Office Operations & Facilities Management Oversee daily office operations to ensure a smooth, efficient, and professional workplace. Manage office supplies, inventory, equipment, and vendor relationships. Coordinate office maintenance, repairs, and facilities-related needs. Serve as the primary point of contact with building management and external vendors. Support the development, implementation, and enforcement of office policies and procedures. Coordinate office mail, shipping, deliveries, and visitor/guest logistics as needed. Support occasional administrative tasks including manager expense organization, invoice tracking, and ad hoc office-related projects. Meeting & Event Planning Serve as the primary on-site point person for coordinating large meetings, leadership visits, trainings, and office-wide events. Manage meeting logistics including conference room scheduling, room setup, AV/Zoom readiness, catering coordination, and day-of support. Train staff on office reservation tools and ensure conference rooms remain organized, stocked, and meeting-ready. Employee & Workplace Support Act as an on-site resource for employees regarding office-related needs and questions. Coordinate onboarding logistics for new hires in the Schaumburg office. Partner with HR/leadership on scheduling interviews and other appointments as well as workplace initiatives as needed. Support a positive, inclusive, and professional workplace culture. Project & Event Coordination Assist with planning and coordinating office meetings, team events, company activities. Manage office-related projects, ensuring timely execution and follow-through. Support company-wide initiatives related to workplace operations and engagement. Compliance & Confidentiality Handle confidential and sensitive information with discretion and professionalism. Ensure compliance with company policies, safety standards, and applicable regulations. Maintain a clean, organized, and compliant office environment. Required Skills, Knowledge, and Education 5+ years of experience in office management, facilities management, or a related role. Bachelor's degree in Business Administration, Management, or a related field preferred. Strong organizational and time-management skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams or Google Workspace. Strong problem-solving skills with a proactive, solutions-oriented mindset. High level of professionalism, integrity, and discretion. Applicants must be legally authorized to work in the United States and must not require employment-based visa sponsorship now or in the future. Equal Employment Opportunity Policy PCS values and is fully committed to diversity and inclusion. It is the policy of PCS not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, nation of origin, race, religion, sexual orientation, gender identity, or veteran status.

The ISSCR is seeking a highly organized, trustworthy, and detail-oriented part-time executive assistant to support the CEO. This role requires someone local to the area for occasional in-person check-ins, alongside remote work. Responsibilities include managing the CEO's calendar, scheduling meetings, resolving scheduling conflicts, and following up with internal and external contacts to ensure smooth day-to-day operations. We are looking for a proactive partner who takes initiative, values accountability, and brings structure and reliability to their work. Prior experience providing executive-level administrative support is preferred. The ISSCR is an employer that values integrity, collaboration, and a supportive working environment. If you'd like to bring your organizational strengths to a mission-driven team, we invite you to apply.

Are you an administrative professional who has strong technical and organizations skills and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule? Our client location in the northern suburbs (Northbrook area) is looking to add a strong office manager that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously. About the company: Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as an office manager. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors. Key Responsibilities: Assist in the planning and coordination of conferences, from inception to completion. Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination. Communicate with sponsors and venue to ensure timely delivery of event requirements. Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking. Ensure compliance with event policies and timelines Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations. Provide administrative support to the company president Create and update conference webpages Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.) Update and maintain forms in Wufoo Communicate day of conferences with sponsors and attendees Qualifications: Proven experience in project management, conference coordination, and related administrative roles. Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to work well under pressure and in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am - 5:30pm) Professional presentation and demeanor Bachelor's degree or equivalent experience If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

About the Company Callan Associates is one of the nation's leading Boutique Retained Senior Executive Search Consulting Firms. Founded in 1982 with a mission to deliver high-quality, personalized executive recruiting services, Callan Associates has established itself as a trusted partner to a select group of corporate clients. Based in Oakbrook, IL, the firm adeptly serves globally diversified, large public companies and privately held entities, including Private Equity firms. The array of services offered includes Senior Level Searches, Board of Directors Services, and Executive Assessments, encompassing CEO Succession planning and strategic mapping. About the Role Callan Associates seeks an experienced, dynamic, and impactful professional to fill the Executive Assistant role. This role can be either full or part time. This pivotal position is designed to assist the Managing Partners in a variety of capacities: Managing their schedules Coordinating client and candidate activities Preparing reports and documentation Data entry for candidate information into our tracking system Handling communication from both internal and external sources Executing multiple complex and diverse special projects as directed Closing searches Light Office Management activities Responsibilities The Executive Assistant will provide comprehensive administrative support to the partners, ensuring smooth and efficient operations. Key responsibilities include: Client Correspondence and Communication: Facilitate effective communication between clients and the firm, managing emails, phone calls, and written correspondence with professionalism. Candidate and Client Schedule Coordination: Organize and manage schedules for candidates and clients, ensuring all meetings and appointments are synchronized and conflicts are avoided. Document and Report Preparation: Prepare and edit documents, reports, and presentations, ensuring accuracy and adherence to the firm's standards. Travel Planning and Support: Arrange travel plans, including booking flights, accommodations, and transportation, and providing travel itineraries and support as needed. Execution of Search-Related Activities: Assist with activities related to search assignments, including conducting research, preparing materials, and coordinating with relevant parties. Schedule Management Using Integrated Outlook Calendars: Maintain and manage integrated Outlook calendars for partners, ensuring optimal time management and appointment scheduling. Maintaining Content Within Support Systems: Update and manage content within support systems such as SharePoint and tracking databases, ensuring information is current and accessible. Client and Candidate Research: Conduct research on clients and candidates, gathering and analyzing information to support decision-making and strategy. Qualifications The ideal candidate for the Executive Assistant position will be resourceful, action-oriented, and thrive in a small team environment. To be successful in this role, the candidate should possess the following qualifications: Experience: A minimum of eight years of experience as an Executive Assistant, including support of C-Suite executives. Experience in Professional Services firms is highly desired. Communication Skills: Strong communicator with the ability to create reports and write business correspondence. Clear and concise communication via email, memoranda, phone calls, and face-to-face interactions is essential. Proactivity and Problem-Solving: Ability to anticipate needs, solve problems independently, and think strategically. The candidate should be able to resolve conflicts respectfully and thoughtfully. Work Habits: Efficient work habits with the ability to be self-directed, proactive, and manage multiple, changing tasks throughout the day. Ownership and Responsibility: Ability to take ownership by actively managing and prioritizing tasks, ensuring timely and accurate completion. Interpersonal Skills: A team player with strong interpersonal skills, capable of interacting effectively with staff, partners, and clients in a timely manner. Organization and Detail Orientation: Superior follow-up skills, incredibly well-organized, and detail-oriented. Technical Proficiency: Proficient with MS Office Suite, particularly Outlook, Word, Excel, and PowerPoint. Strong internet research experience and aptitude with current technology and apps. Adaptability: Ability to learn new skills and adapt to new projects as the firm continues to grow.

A mission-driven non-profit organization is seeking an Executive Assistant to join their team. This full-time, hybrid position in Chicago offers a salary of $75,000-$95,000 and reports directly to the CEO. This role requires a highly organized, extroverted, and career-oriented professional with exceptional attention to detail, a proactive mindset, and the drive to take on a dynamic role supporting executive leadership. This position provides a unique opportunity to work closely with the CEO, contributing directly to the efficiency and effectiveness of the organization's executive operations. The position includes a comprehensive benefits package, including medical, dental, vision, life insurance, 401(k), paid time off, and short- and long-term disability coverage. Responsibilities of the Executive Assistant: Anticipate the CEO's needs and provide high-level, confidential, and solution-oriented executive support, proactively managing priorities and workflows. Oversee and optimize the CEO's calendar, including scheduling, travel arrangements, and meeting logistics, ensuring effective time management. Act as the CEO's representative and gatekeeper, cultivating strong relationships while exemplifying the organization's mission, values, and professional standards. Serve as the primary liaison between the CEO and internal/external stakeholders, including Board members, investors, philanthropic partners, and senior leadership. Plan, coordinate, and manage Board and Committee meetings, including preparation of agendas, materials, presentations, minutes, and follow-up. Lead special projects and initiatives that enhance executive operations, administrative systems, and cross-functional collaboration. Coordinate executive communications, reports, and presentations, ensuring all deliverables meet organizational standards and professional quality. Collaborate with and mentor other administrative staff, modeling accountability, teamwork, and a growth-oriented mindset. Maintain clear, professional, and timely communication between the CEO and internal/external stakeholders while safeguarding sensitive information. Support the organization's culture, equity, diversity, and inclusion initiatives, actively participating in learning opportunities and mission-driven programs. Assume ownership of additional projects as assigned, managing them from inception through completion with initiative and independence. Qualifications of the Executive Assistant: Bachelor's degree preferred 7-10 years of experience providing high-level support to C-level executives, preferably within a non-profit organization. Demonstrated expertise in governance, Board relations, and leading cross-functional initiatives. Proven ability to manage projects independently from start to finish, ensuring timely and high-quality deliverables. Exceptional organizational skills with meticulous attention to detail and the ability to balance multiple priorities effectively. Outstanding verbal and written communication skills, demonstrating professionalism and confidence in all internal and external interactions. Extroverted, proactive, and highly career-oriented, with a strong initiative and results-driven mindset. High emotional intelligence, sound judgment, and discretion in sensitive or high-pressure situations. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media/web platforms. Flexibility for occasional local and organizational travel, extended hours, early starts, or evening/weekend work as needed. P - 5

Fantastic opportunity to work for a highly reputable family in the Northern Suburbs of Chicago. Great work life balance working 9-4. Job Title: Executive Assistant/Personal Assistant The House Manager / Executive Assistant will provide comprehensive personal, household, and administrative support to a High Net Worth Individual. This role requires exceptional discretion, organizational excellence, and the ability to manage complex, fast-moving priorities across both professional and personal domains. The ideal candidate is proactive, detail-oriented, service-driven, and comfortable operating with a high degree of autonomy. Key Responsibilities Household & Property Management Oversee day-to-day operations of private residence Coordinate maintenance, repairs, renovations, and vendor relationships Manage household budgets, expenses, invoices, and petty cash Ensure property is maintained to the highest standards at all times Executive & Personal Assistance Manage the Principal's calendar, scheduling, and reminders Coordinate travel, including flights, accommodations, ground transportation, and itineraries Handle correspondence, phone calls, emails, and confidential communications Assist with personal projects, research, and ad hoc requests Act as a gatekeeper and point of contact on behalf of the Principal Maintain organized digital and physical filing systems Financial & Administrative Support Track personal and household expenses; prepare reports as needed Manage bill payments, subscriptions, and account administration Support compliance, insurance, and documentation management Confidentiality & Risk Management Handle highly sensitive personal, financial, and business information with absolute discretion Anticipate issues and proactively resolve problems Ensure privacy, security, and confidentiality at all times Qualifications & Experience Experience as a House Manager, Executive Assistant, Personal Assistant, or similar role supporting a HNI, or C-level executive Strong organizational and multitasking skills with exceptional attention to detail High level of professionalism, discretion, and emotional intelligence Excellent written and verbal communication skills Tech-savvy; proficient in calendars, email, spreadsheets, and household management tools

We are seeking a reliable, detail-oriented Executive Assistant to support our Owner/President and Vice President. This is a part-time, hourly, hybrid role that is primarily in-office and plays a key part in keeping leadership organized, informed, and operating efficiently. The ideal candidate is highly organized, proactive, comfortable handling a variety of tasks, and understands the importance of discretion and follow-through. This role includes a mix of executive administrative support and occasional logistical or errand-based tasks. Responsibilities Manage calendars, scheduling, and meeting coordination for company leadership Assist with email organization, correspondence, and follow-ups Help prepare reports, documents, and internal materials Coordinate travel arrangements and itineraries Provide general administrative and organizational support to leadership Assist with basic tech needs (file organization, document formatting, system navigation) Help organize digital files, shared drives, and internal systems Support recurring administrative processes and reporting needs Assist with occasional local errands for the Owner/President (e.g., picking up lunch, returning packages, coordinating pickups/drop-offs) Support time-sensitive tasks that help leadership stay focused on higher-level work Qualifications Prior experience in an administrative, executive assistant, or office support role preferred Strong organizational skills and attention to detail Excellent written and verbal communication skills Comfortable handling confidential information with discretion Proficient with common office tools (Google Workspace or Microsoft Office) Ability to manage multiple tasks, prioritize effectively, and work independently Reliable transportation and ability to complete local errands as needed Work Schedule & Location Part-time, hourly position Tuesday-Thursday, approximately 6-8 hours per day Hybrid role, but primarily in-office in Urbandale, Iowa Opportunity for additional hours as business needs evolve Compensation & Growth $18-24 per hour, depending on experience Opportunity to grow responsibilities and hours over time Exposure to executive-level operations and decision-making Who This Role Is a Great Fit For Someone who enjoys variety and supporting others A highly organized self-starter who takes pride in follow-through A professional who values flexibility but thrives in a structured environment Apply Here ******************************************

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001's culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets - our employees. Why This Role Matters: G1001 Innovations is a cross-functional team supporting the company's strategic vision and growth. We focus on identifying and developing new business lines, designing and launching new products, identifying and structuring reinsurance and risk-transfer transactions for our balance sheet, and establishing and nurturing strategic partnerships within the insurance and broader financial services industry. The Executive Assistant & Office Manager is responsible for providing high-level support to senior executives while ensuring the smooth and efficient operation of the office. This role combines executive assistance with office management duties, requiring strong organizational, communication, and multitasking skills. How You'll Contribute: * Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements * Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes * Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana) * Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants * Organize travel information into trip itineraries/agendas with applicable information * Prepare expense reports in Concur as needed * Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance. * Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance * Coordinate building security for visitors and new team members including badging and floor mapping * Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment * Maintain confidentiality of sensitive information at all times * Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead What We're Looking For: * At least 3+ years of experience as an Executive assistant or comparable position. * Experience in the Financial Services or Insurance Industry preferred. * High school diploma or equivalent is minimum required education. Associates or Bachelor's Degree is preferred. * Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites * Willingness to be responsive evenings and weekends for time sensitive matters * Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed) * Highly organized, precise, proactive and capable of multitasking. * Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature. * Able to balance competing priorities. * Capable of developing and maintaining effective working relationships with a broad constituency. * Possesses sound judgment. * Excellent oral and written communication skills. Benefits Highlights: Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001's benefits package. Employees (and their families) are eligible to participate in the Company's comprehensive health, dental, and vision insurance plan options. Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability. All employees (regardless of hours worked) have immediate access to the Company's Employee Assistance Program and wellness programs-no enrollment is required. Employees may also participate in the Company's 401K plan, with matching contributions by the Company. Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences. #LI-JL1

Sauk Valley Community College(SVCC), a comprehensive institution nestled in a picturesque rural setting, invites applications for the position of Assistant to the President and Board of Trustees. Located in rural northwestern Illinois along the scenic Rock River, SVCC is situated between the cities of Dixon and Sterling, placing it just one hour from Rockford and the Quad Cities, and two hours west of Chicago. The College provides a robust benefits package, including comprehensive health insurance (medical, dental, and vision), life insurance, tuition reimbursement, tuition waivers, and participation in the State Universities Retirement System (SURS). For complete details, please visit our benefits page at*********************************************************** Examples of Duties FUNCTION OF THE JOB: The Assistant to the President and Board of Trustees provides a high level of support and acts as a liaison between the President's Office, the College's Board of Trustees, students, faculty, and staff, and the public, including State agencies and elected officials. They use enhanced communication, teamwork, operations of the College, considerable discretion, and independent judgment in facilitating the operations of the President's Office, and are frequently involved in handling matters of a highly confidential nature. This role offers a intentional balance of campus presence and flexibility. Beyond the core on-campus days, you'll work directly with the President to design a custom schedule and location plan that is mutually agreeable. On-campus days occur every Tuesday and the fourth Monday of each month. The fourth Monday of each month requires evening hours. DUTIES AND RESPONSIBILITIES * Serves as confidential assistant to the President and Board of Trustees. * Monitors and coordinates Sauk's community liaisons. * Serves as the assistant to the Board of Trustees and provides support including, but not limited to, preparing the Board meeting agenda and packet, placing the Board materials on the College website, ensuring timely delivery of monthly Board packets to Board members, and assisting Board members with responsibilities involved with State organizations. * Serves as the recording secretary for the Board of Trustees: takes minutes of all Board meetings, facilitates the audio recording of closed session meetings, and maintains records in accordance with State statutes. * Performs other duties, including posting all legal notices for the Board of Trustees, acting as the College liaison between the Board and the public, and keeping the Board Policy Manual updated on the College website. * Serves as the Local Election Official for the Board of Trustees elections, and ensures compliance with State election laws. * Serves as the Open Meetings Act Officer for the College. * Serves as an active member of the President's Cabinet; serves on various committees; and participates in internal community service. * Organizes and manages the activities of the President's Office, including coordinating meetings and processing of financial records, travel, and communication between College employees, students, the Foundation, and the Board of Trustees. * Interacts with internal and external executives, community leaders, and legislative officials. * Assumes leadership on projects assigned by the President, including, but not limited to, the Multi- Chamber Business After Hours, the annual College holiday party, and assisting with planning Fall and Spring kick-offs. * Represents the President's Office positively by disseminating information and resolving problems diplomatically and professionally. * Records the President's Cabinet weekly meetings and assists the President in agenda preparation. * Interviews, hires, trains, supervises, and evaluates work-study students as needed. * Seeks professional development for continuous learning. * Assumes all other reasonable and professional duties and responsibilities as assigned by the President or the Board of Trustees. Typical Qualifications Associate's degree is required or equivalent education and experience. Strong communication and interpersonal skills that include understanding general marketing and social media, professionalism, confidentiality, and a positive attitude are required. Three years of experience in a similar position strongly preferred. Supplemental Information ESSENTIAL FUNCTIONS: * Must understand and support the mission of the community college. * Must be able to handle discreet and sensitive issues and maintain confidentiality. * Must have strong skills in customer service and possess excellent verbal and written communication skills, including social media. * Must have the ability to work under pressure and organize multiple assignments, exercising independent judgment. * Must be able to establish and maintain effective relationships with co-workers and other individuals. * Must be highly organized and able to coordinate events. * Must be able to interpret rules, regulations, policies, and procedures. * Must have the ability to connect with people within and outside of the College. * Must be able to work in a safe and alert manner. PERSONAL INTERACTION: Frequent contact is made with all levels of College personnel, students, Board of Trustees, ICCB, ICCTA, State legislators, outside organizations, and the general public. SUPERVISION EXERCISED: Administrative and functional supervision is exercised over designated College work-study students.

Are you a dynamic leader with a passion for healthcare, team development, and collaboration? Chestnut Family Dental, a part of Chestnut Family Health Center, is seeking a dedicated Dental Manager to oversee the daily operations of our dental office. This is a unique opportunity to join a mission-driven, integrated health organization committed to delivering high-quality dental care to our community. If you're ready to make a meaningful impact while advancing your career in healthcare management, we want to hear from you! Chestnut Health Systems is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. **Please note to be considered for a position you must attach a resume, complete the application, and answer all screening questions. Responsibilities As the Dental Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our dental clinic. Your responsibilities will include: Overseeing daily clinic operations including patient registration, scheduling, financial intake, and inventory control. Supervising and supporting dental hygienists, assistants, receptionists, and interns. Recruiting, hiring, and evaluating staff performance. Participating in management and quality improvement meetings. Coordinating provider credentialing and registration with Medicaid, Medicare, and other payers. Managing training and use of dental software systems (e.g., Medi, DrFirst, eClinicalWorks). Addressing patient concerns and ensuring a high standard of customer service. Acting as a liaison for operational functions such as Facilities, IT, Payroll, Marketing, and Accounts Receivable. Promoting a culture of teamwork, professionalism, and continuous improvement. Qualifications Bachelor's degree in healthcare administration, business administration, or a related field with at least 2 years of administrative experience in a dental or healthcare setting. OR A high school diploma/GED with a minimum of 3 years of dental management experience. Licensed hygienist preferred but not required. Strong knowledge of dental office procedures and software (including Microsoft Office). Excellent interpersonal, organizational, and communication skills. Ability to manage multiple tasks and staff independently. Discretion in handling confidential information and compliance with HIPAA regulations. Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. Chestnut offers a new salary structure and robust benefits! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $60,000 - $76,960 annual salary. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. check out our benefits here!

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

Who Are We? Prolaio believes that continuous learning and collaboration can make a significant difference in how heart care is administered. We are creating smarter ways to address heart disease and heart risks by integrating a connected platform enabled by smart data science to help patients access the care and attention that will inform better treatments and outcomes We envision a future where care teams and hospitals can be more effective, the healthcare system can be more efficient, and patients have a better care experience and more fulfilling lives. This is precision cardiology, and we know it's within reach. What Will You Do? The Overview Prolaio is looking to bring on a Executive Assistant and Office Manager who will provide high-level administrative and operational support to the General Manager and Executive Leadership Team at Prolaio. This role is responsible for ensuring the smooth coordination of schedules, travel, and internal communication, while also contributing to a well-run, collaborative office environment. They will serve as a central point of coordination across teams, helping to improve efficiency and support leadership focus in a fast-moving startup. This role is essential to the day-to-day functioning of the company and plays a key part in enabling Prolaio's mission to improve heart care through precision cardiology and will be based in the Chicago office. The Specifics Executive Support: Provide comprehensive administrative support to the General Manager and Prolaio's Executive Team, including proactive calendar management, travel coordination, meeting preparation, and correspondence. Additionally, offer onsite support to other executives during interoffice visits and assist Directors attending onsite Board meetings Communication Management: Act as the primary contact for internal and external communications for the General Manager & Executive Leaders, ensuring efficiency and discretion. Meeting Coordination: Schedule and organize meetings, presentations, and events, ensuring smooth execution. Project Assistance: Track and support key projects, ensuring deadlines are met and deliverables are completed. Document Preparation: Draft and proofread presentations, reports, and correspondence, ensuring quality and accuracy. Relationship Management: Build positive relationships with stakeholders, acting as a liaison between the General Manager & ELT, and other departments. Operational Support: Assist with board meetings, financial updates, and other executive functions. Financial & Expense Management: Assist with the submission, tracking, and reconciliation of executive reimbursements, invoices, and other expense-related matters, ensuring timely and accurate processing in line with company policies. General Office Support: Handle site-related administrative needs, manage office tasks, including supplies, maintenance, and on-site issues. Office Culture: Contribute to a positive, collaborative office environment and support cultural initiatives. Flexible Support: Jump in to assist with tasks beyond EA responsibilities, contributing as needed. Why Prolaio? Impactful Work: You will join in the fight against heart failure (HF) and hypertrophic cardiomyopathy (HCM) with the goal of extending and saving the lives of our patients while also being at the forefront of changing the healthcare industry through technology. Innovative Environment: You will be part of an organization doing something that's never been done before. Professional Growth: You will join a growing team and have a substantial impact on our daily and future operations with the opportunity to continuously learn and grow. Collaborative Team: You will be part of a team of collaborative, curious, and committed individuals focused on the collective good, inclusiveness, scientific excellence, and advancing digital health for cardiology. Who You Are? 10+ years of experience in an executive assistant role, providing high-level support to senior leadership (C-suite executives preferred). Strong proficiency in Google Suite and Microsoft Office and other relevant software tools. Excellent written and verbal communication skills. Proven ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment. Experience in supporting executives in finance, technology, or similar industries is a plus. A proven track record of taking initiative and delivering results with minimal supervision. Why You'll Love Working Here Meaningful Compensation: Competitive salary, performance bonus, and equity so you can share in what we build. Great Health Coverage: Medical, dental, and vision plans with multiple options and strong company contributions. Flexible Spending Perks: HSA, FSA, commuter benefits, and a $1,200 annual Lifestyle Spending Account to support wellness, commuting, family needs, and more. Time to Recharge: Generous paid time off, sick leave, and company holidays. Family-First Benefits: Paid parental leave, caregiver leave, and support for growing families. Security & Peace of Mind: Company-paid life insurance and short- and long-term disability coverage. Plan for the Future: 401(k) plan to help you build long-term financial security. Care When You Need It: Easy access to telehealth and optional supplemental coverage for life's unexpected moments. Starting Salary is at $100,000.00 (Exact Compensation may vary based on skills, experience, and location) Prolaio is an Equal Opportunity Employer (EOE) that welcomes and encourages all applicants to apply regardless of age, race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, disability, veteran status, marital or parental status, ancestry, citizenship status, pregnancy or other reasons prohibited by law.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Beghou brings over three decades of experience helping life sciences companies optimize their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximize performance across their portfolios. Beghou also deploys proprietary and third-party technology solutions to help companies forecast performance, design territories, manage customer data, organize, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices. Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes. The Executive Assistant & Office Manager is a hybrid role responsible for providing high-level administrative support to local leadership while owning the day-to-day operations of Beghou's headquarters office. This position serves as a trusted partner to firm leadership and as the primary, visible point of contact at the front desk, exercising sound judgment and initiative to ensure a professional, welcoming, and well-run office environment.We'll trust you to: Executive & Leadership Support Provide comprehensive administrative support to local leadership, as needed, enabling effective leadership and efficient operations. Manage calendars, schedule meetings, and coordinate logistics to ensure optimal time management and preparedness. Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism. Prepare presentations, documents, reports, and materials for internal and external use. Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries. Monitor and manage expenses, reimbursements, and invoices in accordance with company policies. Conduct research and gather information to support decision-making as requested. Maintain confidentiality and professionalism when handling sensitive or confidential information. Office Management & Front Desk Operations Serve as the primary, in-office presence at the front desk, acting as a visible and professional representative of the firm. Greet and assist visitors, support meetings, and ensure a welcoming experience for employees, clients, and guests. Oversee day-to-day office operations, ensuring the office environment is organized, functional, and professional at all times. Manage office supply inventory across offices, anticipating needs, placing orders, and expediting deliveries as needed. Coordinate maintenance and functionality of office equipment; evaluate new equipment or processes when appropriate. Handle mail, packages, shipping, filing, scanning, and general clerical tasks as needed. Events, Meetings & Coordination Coordinate and support national and local meetings, events, and internal gatherings, including space planning, catering, materials preparation, and logistics. Prepare agendas, capture and distribute meeting minutes when required, and track follow-up actions. Support firm-wide initiatives and special projects as assigned. You'll need to have: Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment. Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously. High level of professionalism, discretion, and comfort handling confidential information. Proactive, resourceful, and able to anticipate needs and take initiative independently. Strong attention to detail and commitment to accuracy. Excellent verbal and written communication skills. Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred. Demonstrated executive presence and ability to represent the firm with professionalism and confidence. Positive, collaborative approach with the ability to work effectively across teams and with firm leadership. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the role. Duties and responsibilities may change, or new ones may be assigned at any time with or without notice. The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Beghou, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $80,000 to $85,000. We are currently unable to consider candidates who require, or will require in the future, sponsorship for work authorization . Applicants must be authorized to work in the US on a permanent and ongoing basis without the need for current or future employer-sponsored work authorization. At Beghou, you'll join a highly collaborative, values-driven team where technical excellence, analytical rigor, and personal growth converge. Whether you're passionate about AI innovation, building commercialization strategies, or shaping the next generation of data-first solutions in life sciences, this is a place to make an impact! Compensation and Benefits:Beghou Consulting offers a competitive compensation package and a full complement of benefits, including the following: Health & Wellness We provide comprehensive medical, dental, and vision insurance, as well as life & AD&D coverage, disability insurance, and a Lifestyle Wellness Account to help you feel your best. Work-Life Balance Our generous PTO, company holidays, and paid parental & bonding leave help you recharge and be present where it matters most. With a flexible hybrid work policy, you'll enjoy the balance of in-person collaboration and remote flexibility. Financial Wellness We invest in your future with a 401(k) and employer match, tax-free commuter, health, and childcare accounts, and performance bonuses. You'll also receive a monthly phone stipend and access to an employee discount program. Growth & Giving Back Through mentorship, training, and tuition reimbursement, we help you grow your career while supporting causes you care about with a charitable donation match. Culture & Values Collaboration, innovation, and inclusion define us. Here, you'll join a community that values your ideas and celebrates your impact. Equal Opportunity Employer We are committed to fostering an inclusive company culture that respects and promotes diverse backgrounds and points of view. We seek candidates who will add to our culture and support the company's vision of a diverse, equitable, inclusive, and collaborative workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. We are proud to be an equal-opportunity employer. If you are excited about this role but do not meet 100% of the qualifications listed, we still encourage you to apply. You may be just the right candidate for this or other roles. Must be legally authorized to work in the United States.

section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline. Fax: ************, Attn: Mackenzie Chapman Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Contact Information for Applicants Mackenzie Chapman Human Resources ************ ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 01/16/2026 03:05 PM CST Application Closes: 01/30/2026 11:55 PM CST

Job Description Dental Office Manager | Perfect Smiles Beverly | Full Time Perfect Smiles Beverly is seeking a motivated and experienced Dental Office Manager to lead our team and support the growth of our current and future dental offices at our Beverly location. We're looking for someone who is confident, organized, and passionate about developing a strong, high-performing team. Key Responsibilities: Oversee daily office operations and staff scheduling Present treatment plans and support case acceptance Lead, support, and supervise the front desk and administrative team Ensure smooth patient flow and an exceptional patient experience Manage billing, insurance claims, and collections Track office performance metrics and identify areas for improvement Collaborate closely with the clinical team to support efficient care Assist with hiring, onboarding, and training new team members Maintain compliance with OSHA, HIPAA, and all regulatory standards Help implement systems that improve workflow and elevate patient care Requirements: 1+ year of dental experience 3+ years of management experience Strong leadership, communication, and organizational skills Ability to multitask and maintain a positive, solutions-focused attitude Hours: Monday - Friday: 9:00 AM - 5:00 PM One Saturday per month If you're a driven leader who's ready to make an impact and grow with a supportive, patient-focused practice, apply today and join the Perfect Smiles Beverly team!

Job Description At BH Garage Door, we are a leading garage door general contracting company with a strong reputation for servicing residential and commercial customers across Illinois. With over a decade of experience, we pride ourselves on our commitment to quality workmanship, customer satisfaction, and employee development. Our team is dedicated to providing top-notch service, and we are currently looking for a skilled, experienced manager to join our growing family. You'll be the operational backbone of the company-supporting technicians in the field, dispatching and coordinating schedules, managing invoices and estimates, and ensuring every job is handled with precision and professionalism. If you thrive in a fast-paced service environment, enjoy problem-solving, and take pride in keeping operations organized and on track, this role is for you. Key Responsibilities: Schedule and dispatch technicians efficiently to maximize productivity and response time Support field technicians with job details, invoices, photos, and job close-outs Ensure all jobs are accurately documented and properly closed in the system Coordinate with suppliers, track material orders, and monitor lead times Assist with payments, deposits, and basic office administration Act as a communication hub between customers, technicians, and management Help maintain smooth daily workflows and high operational standards Qualifications: Previous experience in office management, dispatching, or a service-based business (Required) High school diploma or equivalent; additional education in office administration is a plus. Strong organizational, multitasking, and communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with office software. Comfortable using scheduling software, email, and phone systems Detail-oriented, reliable, and highly professional Ability to work collaboratively in a team environment and build positive relationships. Ability to stay calm, focused, and solution-oriented in a fast-moving environment Attention to detail and a commitment to maintaining accurate records. What We Offer: Competitive salary Comprehensive benefits package Ongoing training and professional development opportunities. A supportive and collaborative work environment. Benefits: We offer employees Medical, Dental, and Vision insurance PTO 401k up to 3% match Opportunities for growth