Office manager/administrative assistant jobs in Jacksonville, FL - 61 jobs

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking an Executive Administrative Assistant to work at a premier client in Jacksonville, FL. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life. Salary/Pay Rate/Compensation: To Be Determined Why you should apply to be Executive Administrative Assistant: Enjoy a flexible hybrid schedule-work three days in office (Tuesday, Wednesday, Thursday), and from home on Monday and Friday Join a professional work environment with structured support for career growth Opportunities to support high-impact executives and contribute to important meetings and events Industry-leading safety precautions and employee-focused culture What's a typical day as Executive Administrative Assistant? You'll be: Providing comprehensive administrative support for meetings, events, and workshops, including scheduling, room booking, catering, and managing invites Managing complex calendars and coordinating executive travel bookings, including visa support Processing expense reports with Concur, handling financial documentation, and assisting with purchase orders and contracts Facilitating office supply orders (Irvine only) and maintaining vendor, visitor, and security coordination for the office Delivering additional administrative support as directed by the supervisor This job might be an outstanding fit if you: Have 2-4 years of executive-level administrative experience (preference for candidates with 10+ years) Demonstrate proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Teams, Concur, Ariba, and handling complex calendar management Excel at multitasking in a fast-paced environment and have strong communication and organization skills Hold a high school diploma or above What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be Executive Administrative Assistant today!

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $18 - $22 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented

Job DescriptionDescription: Office Manager/Executive Assistant: Executive Support (Strategic Partnership): Calendar & Schedule Management: Strategically managing complex calendars, prioritizing meeting requests, and resolving scheduling conflicts to optimize executive time. Travel & Logistics: Coordinating end-to-end travel arrangements, including international itineraries, visa requirements, and detailed travel packs. Communication & Gatekeeping: Serving as the primary point of contact for internal and external stakeholders, filtering emails, and managing information flow with a high degree of discretion. Presentation/Report Production: Preparing board packets, presentations and other executive reports for distribution. Office Management (Operational Oversight): Daily Operations: Ensuring a professional work environment by managing office layout, facility maintenance, and cleanliness. Vendor & Facility Management: Coordinating with building management and service providers (IT, utilities, cleaning) and managing contract negotiations. Inventory & Supplies: Monitoring and ordering office supplies, technology equipment, and kitchen amenities. Event Planning: Organizing company-wide events, team-building activities, town halls, and large-scale external meetings. Administrative Systems: Implementing and refining office procedures and digital workflows to improve efficiency. Secondary Duties (Often Required): Human Resources Support: Assisting with recruitment, screening resumes, and managing the onboarding process for new hires. Financial Administration: Handling entry-level bookkeeping, processing expense reports, managing petty cash, and supporting annual audits. Project Management: Leading special projects such as office moves, digital transformation initiatives, or community engagement programs. Requirements: Required Skills & Qualifications: Experience: Typically 3-5+ years in a high-level administrative or office management role. Education: Bachelor's degree preferred, though relevant experience is often prioritized. Technical Proficiency: Expert knowledge of Microsoft 365 (Teams, Excel, PowerPoint), and familiarity with travel/expense software like Ramp, Concur, etc.) Soft Skills: Unwavering confidentiality, integrity and professional discretion. Exceptional multitasking and time-management abilities under pressure. Proactive problem-solving mindset and the ability to anticipate needs.

Senior Administrative Assistant | Part-time Located in US East, Jacksonville, FL We exist to transform our customers and change lives Who We're Looking For We are seeking an experienced, detail-oriented Administrative Assistant to provide high-level administrative support to our COO in a part-time capacity. This Jacksonville based position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail. What You'll Do: Provide comprehensive calendar, including: Scheduling and coordinating meetings Handling conflicts and competing demands Manage reoccurring calls between the executive team and new customers by: Outreaching to customers segments using email sequencing technology Scheduling calls and managing conflicts Preparing the customer bio for the executive prior to the call Cascading the feedback and action items from the call to the broader leadership team Orchestrate and manage the COO's team engagement program, including: Coordinating team member lunches and managing attendee lists Facilitating virtual team member meetings via Zoom Supporting COO preparation for team interactions Plan and execute team offsites, including: Venue selection and booking Coordinating meeting spaces, meals, and activities Managing travel arrangements for attendees What You Bring: 5+ years of experience supporting VP Level Leadership Proven track record of handling confidential information with absolute discretion Exceptional organizational and time management capabilities Strong attention to detail and commitment to accuracy Professional and formal communication style, both written and verbal Demonstrated ability to work independently in a remote environment Advanced proficiency in: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Calendar management and scheduling tools. Preferred Qualifications: Strong interpersonal skills and ability to build relationships with stakeholders Demonstrated proactive approach to problem-solving Experience managing virtual team coordination and communication Why You'll Love It Here: Working at RF-SMART means joining a culture that values growth, collaboration, and innovation. As an Administrative Assistant, you'll work alongside a passionate team dedicated to making a difference-both for our customers and our employees. Employer does not sponsor applicants for employment visa status (e.g. H-1B visa status). General Information: The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned, but rather to give a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required. RF-SMART is an Equal Employment Opportunity (EEO) employer. A Word From Our CEO - Watch Now

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview Sage Dental is seeking a Dental Office Manager to join our team in Jacksonville, FL! If you have experience as an Office Manager in a group dental practice or if you have been an Office Manager in a busy, multi-dentist practice, this may be the position for you! Sage Dental offers you: Competitive base pay - PLUS BONUSES! Growth opportunity Benefits such as: Health & Dental Insurance, Paid Holidays and Paid time off, 401K and more! Responsibilities Demonstrate strong leadership and team building skills Effectively implement directives, policies, and procedures Maintain efficient operation of the office to achieve performance goals Effectively coach and resolve staff and patient issues Qualifications Proven track record of providing excellent customer service to all patients and visitors A minimum of two years of experience managing a fast paced dental office Knowledge of dental insurance plans 2025-8167 #LI-KH1

What you will be doing Anticipate guest needs, respond promptly and acknowledge all guests, maintaining positive guest relations at all times. Greet and communicate cordially with guests, promptly and professionally checking them in and out of the hotel. Ensure proper staffing levels of front office associates, including interviewing, hiring, supervising, training and scheduling front desk agents, front office supervisors, guest service aides/bell staff, concierge staff and PBX operators. Resolve guest complaints, ensuring guest satisfaction in each interaction. Manage guest resolution process to include investigation of situation and creative problem solving to ensure guest is satisfied with outcome. Accurately manage and operate the MICROS system at the front office, including all daily transactions and those which are not performed often.

Fields Auto Group in Jacksonville is seeking a positive team member to join our dynamic dealership. Our goal is to provide a luxury experience to both our internal and external customers and create lifelong relationships. Being family-owned and operated, our culture and standards that define our day-to-day beliefs encompass our Fields Five: Safety, Integrity, Courtesy, Presentation, and Efficiency. We have a common purpose to ensure transparency and a collaborative environment where team members are encouraged to express their ideas with a strong belief in promoting from within the organization. Responsibilities * Manage and oversee office staff, including hiring, coaching, counseling, disciplining, terminating, etc. * Oversight of accounting functions and related information * Responsible for all aspects of the general ledger * Prepare and analyze financial statements and monthly reports in a timely manner * Understanding of the payroll process and related tax systems * Oversees vendor management and outsourcing * Complies with local, state, and federal reporting requirements and tax filing * Inspect accounting records and schedules for efficiency and accuracy * Organize and update financial records * Perform various monthly reconciliations * Assist in preparing documentation for external auditors * Performs other duties or projects as assigned. Skills & Qualifications * Car Dealership Experience is Required * Excellent computer skills * Experience with business applications and accounting software, CDK preferred * Excellent communication skills, verbal and written * Excellent interpersonal skills to interact professionally with customers, vendors, and staff * Able to deal with confidential information appropriately * Highly organized and detail-oriented * Encouraging process development What We Offer Medical, Dental, Vision, Short- and Long-Term Disability, Paid Basic Life Insurance, 401(k) Plan, Personal Time Off, Paid Training, Employee vehicle purchase plans, Health and wellness, Saturday Lunches, Discounts on products and services

Company: SFP Health Group Job title: Office Manager Division/Department: Clinic Operations Reports to: Director of Operations The Office Manager oversees the daily operations of the office, ensuring smooth and efficient workplace functioning. This role involves managing administrative staff, coordinating office activities, and providing support to senior management. The Office Manager will also handle various administrative tasks to maintain a productive and organized office environment. Essential Duties and Responsibilities: Oversee and manage daily office operations to ensure efficiency and productivity. Enforce office policies and procedures. Maintain office equipment and supplies, ensuring all necessary items are stocked and functional. Supervise and support administrative staff, including hiring, training, and performance evaluations. Delegate tasks and responsibilities to ensure a balanced workload. Foster a positive and collaborative office culture. Provide administrative support to senior management, including scheduling meetings, managing calendars, and handling correspondence. Prepare and edit documents, reports, and presentations. Oversee providers' patient schedules in the EMR system. Ensure there are no errors and appointments are scheduled properly. Handle correspondence, complaints, and inquiries from clients and stakeholders. Handle sensitive information with confidentiality and discretion Oversee office budget and expenses, ensuring cost-effective solutions. Coordinate office maintenance and repairs, liaising with building management as necessary. Ensure a safe and clean working environment in compliance with health and safety regulations. Manage office space planning and allocation. Serve as the main point of contact for internal and external communications. Coordinate and organize office events, meetings, and conferences. Develop and maintain effective communication channels within the office. Manage and approve PTO requests to ensure adequate staffing levels. Conduct annual evaluations for staff, providing feedback on performance and areas for improvement. Collaborate with department heads to set performance goals and development plans for employees. Document evaluation outcomes and follow up on action items. Oversee the payroll process to ensure accurate and timely payment of employees. Work with the finance department to resolve payroll discrepancies and issues. Monitor office expenses and recommend cost-saving measures. Additional duties as assigned. Knowledge, Skills, and Abilities: High school diploma or GED equivalent. Strong customer service focus. Effective written and oral communication skills. Teamwork orientation. Organized and ability to manage competing priorities. Knowledge of medical terminology. Knowledge of ICD-10 and CPT coding. Expert in computer literacy in electronic health record. Ability to react calmly and effectively in emergency situations required. Safe work practices in a clinic setting. Able to follow through with delegated tasks. Bilingual in English/Spanish preferred but not required. Physical & Mental Requirements: (check all that apply)  Ability to stand or sit for extended periods of time.  Ability to receive and comprehend instructions verbally and/or in writing.  Ability to use logical reasoning for simple and complex problem solving.  Occasionally requires exposure to communicable diseases or bodily fluids.  Occasional travel for clinic activities may be required. The information listed above is not comprehensive of all duties/responsibilities performed. This is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Job Description About the Role: The Office role based in a home office environment is designed to provide comprehensive administrative and organizational support to ensure smooth and efficient business operations. The successful candidate will be responsible for managing communications, scheduling, and documentation, acting as a central point of contact for internal teams and external stakeholders. This position requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. The role is critical in facilitating workflow, supporting project coordination, and contributing to the overall productivity of the organization. Ultimately, the Office role aims to create an organized and responsive administrative framework that supports the company's strategic objectives from a remote setting. Minimum Qualifications: High school diploma or equivalent; associate degree or higher preferred. Proven experience in an administrative or office support role, preferably in a remote or home office setting. Proficiency with standard office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and email platforms. Strong organizational skills with the ability to prioritize tasks and manage time effectively. Excellent written and verbal communication skills. Preferred Qualifications: Experience with project management tools such as Asana, Trello, or Microsoft Teams. Familiarity with cloud-based document management systems like Google Workspace or SharePoint. Basic knowledge of bookkeeping or financial record-keeping. Previous experience supporting remote teams or working in a virtual office environment. Certification in office administration or related fields. Responsibilities: Manage daily communications including emails, phone calls, and virtual meetings to ensure timely and effective information flow. Coordinate schedules, appointments, and meetings for team members and management, optimizing calendar management. Prepare, organize, and maintain digital and physical documents, reports, and presentations with attention to detail and confidentiality. Support project tracking and follow-up on action items to ensure deadlines are met and deliverables are completed. Assist in the implementation of office policies and procedures to enhance operational efficiency in a remote work environment. Skills: The required skills are utilized daily to manage communications efficiently, ensuring that all correspondence is handled promptly and professionally. Organizational skills are critical for maintaining schedules, managing documents, and coordinating multiple tasks without oversight. Proficiency in office software enables the candidate to create, edit, and share documents and presentations that support team objectives. Preferred skills such as familiarity with project management and cloud-based tools enhance collaboration and streamline workflow in a remote setting. Strong communication skills facilitate clear and effective interaction with colleagues and clients, fostering a productive and positive virtual office environment.

Benefits: Bonus based on performance Opportunity for advancement Profit sharing Office Administrator / Office Manager Job Description Type: Full-Time Schedule: MondayFriday, 8:30 AM 5:30 PM Compensation: $18$24 per hour, based on experience Growth Opportunity: Opportunity to advance into Head of Office Operations as the company grows About the Role We are a growing Cleaning & Restoration home services business seeking a highly organized, reliable, detail-oriented Office Administrator / Office Manager to oversee daily office operations. This role is critical to keeping the business organized, customers satisfied, and technicians operating efficiently. This is a new position within the company and will require an independent, go-getter attitude to develop the role, build systems, and achieve success. This position is primarily in-person, with the opportunity for a hybrid schedule for the right candidate after onboarding and demonstrated performance. Key Responsibilities Answer incoming phone calls and respond to customer inquiries Schedule jobs and coordinate technician calendars and daily routes Follow up with incoming leads to book jobs Follow up with existing customers to ensure satisfaction Coordinate technician schedules and serve as the communication hub Attend a weekly in-person business networking event Create and manage email marketing campaigns Maintain relationships with vendors (insurance, SEO, lead generation, etc.) Generate weekly and monthly KPI and financial reports Run weekly payroll accurately and on time Develop and maintain SOPs and internal documentation Manage general back-office administrative tasks Skillsets Verbal Communication speaks clearly and persuasively in positive or negative situations. Effective in one-on-one, small, and large group situations. Adaptable and able to think on his/her feet. Written Communication - writes clear, precise, well organized letters, proposals, and emails. The individual edits work for spelling and grammar and is able to read and interpret written information. Uses appropriate vocabulary and grammar. Team Building - achieves cohesion and effective team spirit with peers and subordinates. Able to build a cohesive office balancing short-term and long-term needs. Sustains a climate characterized by open, honest relationships where differences are constructively addressed rather than ignored, suppressed, or denied. Planning and Organizing - understands the strategic direction of the organization, understands the implications for the administrative functions, and fit with the other departments. Coordinates plans with other managers and executives. Adaptability - the individual adapts to changes in the work environment, manages competing demands, and is able to deal with frequent changes, delays, or unexpected events. Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance. Technology - the individual regularly uses standard word processing, spreadsheet, and presentation software tools to enhance efficiency and accuracy of work performed and is capable of providing routine troubleshooting and user support for software and hardware used in the office environment. Qualifications A minimum of high-school diploma, preferably an Associates or Bachelors degree Experience in office administration or office management Strong organizational and time-management skills Excellent written and verbal communication skills Comfortable managing multiple priorities Experience with CRMs, scheduling software, and email marketing tools Familiarity with payroll and reporting Self-motivated, dependable, and detail-oriented Who This Role Is (and Isnt) For This role IS for someone who: Is a self-starter and comfortable taking ownership of a brand-new role Enjoys building systems, processes, and organization from the ground up Thrives in a fast-paced environment where priorities can shift Communicates clearly and professionally with customers, technicians, and vendors Takes pride in follow-through, accuracy, and accountability Is excited about long-term growth and leadership opportunities as the company expands This role IS NOT for someone who: Needs constant direction or highly structured day-to-day oversight Prefers doing the same repetitive tasks without process improvement Is uncomfortable making decisions or solving problems independently Avoids customer interaction or difficult conversations Is not interested in growing beyond basic administrative tasks This role is best suited for someone who enjoys taking initiative and helping shape how an office operates, rather than stepping into a fully built system.

Fields Auto Group in Jacksonville is seeking a positive team member to join our dynamic dealership. Our goal is to provide a luxury experience to both our internal and external customers and create lifelong relationships. Being family-owned and operated, our culture and standards that define our day-to-day beliefs encompass our Fields Five: Safety, Integrity, Courtesy, Presentation, and Efficiency. We have a common purpose to ensure transparency and a collaborative environment where team members are encouraged to express their ideas with a strong belief in promoting from within the organization. Responsibilities Manage and oversee office staff, including hiring, coaching, counseling, disciplining, terminating, etc. Oversight of accounting functions and related information Responsible for all aspects of the general ledger Prepare and analyze financial statements and monthly reports in a timely manner Understanding of the payroll process and related tax systems Oversees vendor management and outsourcing Complies with local, state, and federal reporting requirements and tax filing Inspect accounting records and schedules for efficiency and accuracy Organize and update financial records Perform various monthly reconciliations Assist in preparing documentation for external auditors Performs other duties or projects as assigned. Skills & Qualifications Car Dealership Experience is Required Excellent computer skills Experience with business applications and accounting software, CDK preferred Excellent communication skills, verbal and written Excellent interpersonal skills to interact professionally with customers, vendors, and staff Able to deal with confidential information appropriately Highly organized and detail-oriented Encouraging process development What We Offer Medical, Dental, Vision, Short- and Long-Term Disability, Paid Basic Life Insurance, 401(k) Plan, Personal Time Off, Paid Training, Employee vehicle purchase plans, Health and wellness, Saturday Lunches, Discounts on products and services

Position: Office Manager Reports to: Executive Director/Doctor Location: 4181 Southpoint Dr E #200 Jacksonville, FL 32216 Performs a wide variety of management duties for the oral surgical office to include overseeing employees at the location, handling patient and staff grievances, and coordinating the overall flow of the practice. Promotes a safe, pleasant, and harmonious environment for patients, staff, and the doctor. Duties: Opens and closes office: turn on all computers, printers, and copier; check to make sure all printers, fax machine and copier has paper; check thermostat-heat/air; follow up cleaning lady; check postage meter for current date; take phones off and put on answering service Have morning meeting with staff by scheduling coordinator Work up / check in and out new/established patients finances and/or paperwork as needed Prepare Treatment Plans/Estimates Verify insurance Check coordination of implant equipment for all offices Let clinical know of all upcoming hospital and implant cases to include outer locations Take care of any immediate employee concerns Mail any patient correspondence Get precertification or send in predetermination for any upcoming surgeries to the insurance company Meet with doctor regarding complex treatment plans and coordination and office production and efficiency Perform marketing deliveries when applicable Return calls to patients Check over the daily batch going to business office to make sure it is complete and error free and take care of any other business office concerns Take calls from other office managers at outer locations Print and call in prescriptions for patients Review post-op / pre-op instructions with patients Answer telephones and take messages for doctor and staff Schedule appointments, doctor lunches and coordinate all major surgical / hospital cases Stay updated on current insurance changes and relay all changes to front desk. Track orthognathic and implant cases Get medical clearance from physicians Help get charts ready for next day Review the next day schedule with schedule coordinator Responsible for petty cash and office supply inventory Delegate work projects Keep record of referring Doctor activity Correcting any transcription errors or additions Keep record of managers' meetings and staff meetings Go through mail and disperse to appropriate areas and answer any email from outer offices. Participate in staff evaluations Scheduling of the CRNA and finances with patients Handle patient complaints Physical Requirements: Must be a multi-tasked individual in good physical condition and capable of handling stressful situations in a calm, collected and knowledgeable manner. Must be mature and have the ability to listen before judging or speaking. Must show kindness to others and promote a “team effort” environment to employees. Job Specifications: High school graduate Minimum of two years in an administrative capacity Must have ongoing continuing education Experience in the medical, dental, and oral surgery field is preferred Competencies: Exceptional human relations skills Ability to manage people Ability to work with people of all ages Ability to handle conflicts and get along with people Ability to maintain a professional demeanor at all times, even under stress Must be neat and organized Knowledge of correct grammar, spelling, and punctuation Ability to manage multiple priorities with interruptions Ability to complete tasks within the required time frame Ability to write legibly and clearly View patient comfort as a top priority Detail oriented Skills: Computer Calculator Multiple phone lines Efficient with numbers Fax machine Special Requirements: Working on-site is essential to the function of this position. Must be able to stand up to 80% of the time at minimum. Physical requirements include driving, flying, sitting, and standing for extended periods of time. This is not an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. Management may require that other or different tasks be performed as assigned. Beacon Oral Specialists Management, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Department President's Office, Operations Compensation $19.64 to Negotiable Hourly General Description / Primary Purpose Serving as the initial point of contact for the Office of the President, this position plays a pivotal role in ensuring a professional, welcoming, and efficient environment for all visitors and stakeholders in a high-profile setting. Reporting directly to the Executive Assistant of the President's Office, the incumbent manages daily front desk operations, including greeting guests, directing inquiries, and maintaining a polished reception area. The role interacts with distinguished guests such as trustees, legislators, and community leaders and requires a high level of discretion and professionalism. Job Functions Supervise and provide guidance to the part-time student assistant and part-time OPS administrative assistant. Open the office at the start of each business day and ensure proper closure at the end of the day. Welcome and assist all visitors, including members of the Board of Trustees, Board of Governors, legislators, community stakeholders, students, faculty, and staff. Serve as the primary point of contact for student inquiries, concerns, and issues, ensuring timely and effective resolution. Handle inquiries and route them to the appropriate staff member or UNF department. This includes routing, tracking, and reporting on issues received from students, faculty, staff, and the public. Manage the internal scheduling of the President's Conference Room and ensure its readiness before and after meetings. Set up and troubleshoot conference phone systems, AV equipment, and the DTEN cart as needed. Assist with the set up and break down of catering events for meetings hosted by the President or the President's Office. Maintain and update the President's Office website and University Policies and Regulations website in Cascade. Maintain the reservation schedule for the President's designated guest parking spaces and coordinate with Parking Services to ensure proper usage. Oversee the reservation and maintenance of three golf carts, including key management and coordination with Physical Facilities for upkeep. Oversee protocols for incoming and outgoing mail for the President's Office, including sorting, logging, scanning, and routing documents and reports. Collaborate with the Executive Director of Operations to ensure timely handling of documents requiring the President's signature. Submit and track work orders through the FAMIS Self-Service module for maintenance and facility needs; communicate updates to office leadership. Order office supplies following procurement protocols, verify deliveries, distribute/store items, and forward invoices to the appropriate staff member. Assist with document filing and scanning as needed. Prepare packages for overnight shipping using the university's established vendor. Maintain office equipment by refilling printer paper, emptying the shredder, and managing the dishwasher daily. Develop and regularly update a comprehensive front desk procedures manual. Provide support for special projects and initiatives originating from the Office of the President. Responsible for contributing to office operations and improvement projects. Marginal Functions Provide on-site support to the President and their guests during campus events, ensuring a welcoming and seamless experience. Share responsibility with fellow professional staff for maintaining a clean, organized, and well-stocked kitchen area. During declared campus emergencies, the employee may be required to perform job-related duties from a designated off-campus location or place of residence. Core Competencies Professionalism and discretion in high-profile environments Strong interpersonal and communication skills Reliability and adaptability in fast-paced setting Ability to manage multiple priorities and maintain organization Commitment to service excellence and stakeholder engagement Supervision Exercised This position supervises part-time OPS and student employees. Supervision Received The incumbent will receive regular supervision and perform routine job responsibilities independently. Consistent communication with the immediate supervisor is required. Special projects will be delegated and assigned by the supervisor; these may be verbal or written in nature. Required Qualifications High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Departmental Requirements Excellent customer service, organizational, and verbal/written communication skills. Ability to thrive in a fast-paced, dynamic office environment with frequent interruptions and shifting priorities. Technically proficient and comfortable using a wide variety of applications. Demonstrated flexibility and adaptability, with a readiness to pivot quickly in response to changing needs. Dependable and punctual, with a strong sense of responsibility and follow-through. Statement(s) of Understanding This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator Equal Opportunity The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. Carnegie UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

Hours: Monday - Friday, 9 am - 5 pm Pay: $45,000 + Benefits: Health Insurance, 3% 401k Match, vacation and sick time, 15 paid holidays Mission House is looking for it's next dynamic professional to support its growing agency and Executive Director. This position will be responsible for entry level bookkeeping (working with an outside vendor), human resources, office management and supporting the Executive Director in his growing responsibilities. This position reports to the Executive Director and ensures office management tasks are completed effectively and efficiently to facilitate the operation and delivery of services and programs to Mission House clients. The ideal candidate has knowledge of office management activities such as accounts payable, accounts receivable, payroll, and office/facility vendor management, and performs functions professionally and diligently, to ensure smooth operation of the agency's programs and services. The Office Manager/Executive Assistant is responsible for maintaining complete and accurate records supportive of the mission and vision of Mission House, Inc and is charge with leading the agency annual audit. Position responsibilities: Bookkeeping: Processes variety of accounting transactions with external contracted accounting firm, including accounts payable and accounts receivable, in accordance with agency policies and procedures Performs various clerical payroll and accounting tasks, such as processing payroll, entering payroll data into system, verifying accuracy of figures and computations, balancing and reconciling accounts Maintain organized and accurate accounting files on site Check and verify accounting data; enter data into computerized system; use system to research questions and generate reports Work with CPA firm and accounting firm for annual audit Professional written and verbal communication with vendors regarding invoices and billing matters Assist in maintaining agency's financial accounts with Executive Director and Mission House Board of Directors Maintain organized and accurate agency records Perform related general clerical duties Human Resources: Perform variety of skilled administrative and clerical duties directly related to human resources activities Maintain employee databases and files Process employee status changes Assist employees in signing up and/or applying for benefits Screen resumes/application forms during hiring process Schedule interviews for hiring managers Check references during hiring process Compile data and prepare routine and special human resources reports Provide information to employees on agency policies and procedures Office Management: Maintain office supply and equipment inventory Compiles, records and files all paperwork, licenses and necessary agency procedures in order to ensure seamless transitions among agency department heads Schedules all vendor on-site maintenance and inspections for annual compliance (fire systems, backflow unit, etc.) Acts as the main agency contact for all vendors on behalf of Mission House. Provide direct supervision of agency's office and facility services including mail collection and distribution, records maintenance, copy/print services, office and facility maintenance and cleaning services, communications/telephone/internet Supervise Front Desk Staff ensuring front desk coverage during business hours, Monday- Friday, 9 am - 5 pm, working with all teams and departments for coverage Executive Assistant: Ensure Executive Director is maximizing efficiency by ensuring all clerical tasks are complete such as keeping the calendar, making appointments, speaking engagements, responding to emails etc. Attend meetings with the Executive Director as needed All other duties as assigned Acts as key liaison between the general public and the Executive Director. Participates in recording capacity at board meetings, assembles board packets, agendas and administrative items for the board of directors Ensures the administrative offices maintain supplies and technology inventory, and remains organized with company property distributed to staff In conjunction with ED, ensures all insurance policies are renewed annually.

Our purpose is Better Health . Specializing in primary care for patients 65+ is our passion. What's Your Why? • Are you looking for a career opportunity that will help you grow personally and professionally? • Do you have a passion for helping others achieve Better Health? • Are you ready to join a growing team that shares your mission? Why Join Our Team: At VIPcare, we value you. We see you. Team Members at VIPcare are living their why and building their careers with a reliable team that shares their mission of providing 5-star service that always puts patient care and outcomes first. At VIPcare, it's the little things we do each and every day that set us apart from other primary care practices. Our patients are family, and we want to keep our family healthy. Be part of a team that is transforming healthcare one patient at a time. We take great care of our team so they can take great care of our patients and achieve: Better Care. Better Outcomes. Better Health. Responsibilities Join Our Team! Please review our open positions and apply for the role that sparks your passion and elevates your skills. Position Objective: The Office Manager is an operational and clinical role and is responsible for providing 5 Star Service in assisting physicians in the management of healthcare daily office operations and treatment of geriatric patients following established standards and practices. The incumbent will report to the Regional Manager (or similar role) and will manage a care team of medical assistants and/or receptionists (generally 3-7 members). Responsibilities: Oversee, monitor, and improve clinic performance and other key performance indicators, including HEDIS, admission management, ER utilization, patients not seen, etc. Manage a team of clinic staff, including coordinating payroll, PTO, hour management, and performance of team members Communicate with providers to ensure patient quality of care Assists with scheduling, administrative, and clinical duties for providers (mid-levels and physicians) Lead daily clinic huddles and assign proactive outreach call efforts to other team members Manage office operations and performance to ensure that front-office and back-office care teams operate in an efficient, accurate, and patient-focused manner Provide extraordinary customer service to all internal and external customers (including patients, other team members, and other departments) Ensure new team members are onboarded and receive proper training using Better Health Group policies and procedures Ensure the accuracy of all incoming and outgoing information, including supplies, invoices, referral requests, patient records, and medication management Inform management about current office trends, recommend new policies, or facilitate improvements to current policies and workflows Participate in required team meetings and communicate updates and changes to physicians and staff Ensure team calendar, spreadsheets, and whiteboards are current and accurate Assist providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships Ensure compliance with Medicare Advantage Plans, HIPAA, and labor laws and is responsible for reporting any suspected breaches or compliance issues to the appropriate internal contact Additional duties as assigned Position Requirements/ Skills: At least 4 - 5 years of Medical Assisting experience, preferred (dependant on clinic location and team dynamics) Minimum of 1 year of leadership experience CPR Certified preferred Commitment to patient care and confidentiality Strong oral and written communication skills Ability to accurately read and write medical terminology Knowledge of medical coding Knowledge of HIPAA Knowledge and understanding of OSHA and Biohazard guidelines Basic computer skills, including familiarity with electronic medical records Proficient with Google Suite (Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) for real-time collaboration Preferred Qualifications: Bachelor's Degree in healthcare administration or related field preferred Medical Assistant Certified, preferred Prior medical assisting experience strongly preferred Has clinical working knowledge and the ability to perform clinical duties to include the following: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage the wound and incision, draw blood and assist physician with any/all procedures Physical Requirements: Full range of body motion, including handling and transferring patients, manual and finger dexterity; including eye-hand coordination Requires standing, walking, pushing, bending, kneeling, and reaching at arm's length and overhead in a clinic for prolonged periods of time Requires ability to sit or stand for prolonged periods of time Must be able to lift and move patients and medical equipment as needed Requires ability to lift/carry up to 15 lbs Requires corrected vision and hearing to normal range Ability to sit for extended periods of time Ability to operate a motor vehicle and have own means of transportation Key Attributes/ Skills: Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments Is able to work within our Better Health environment by facing tasks and challenges with energy and passion Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals Demonstrated ability to handle data with confidentiality Ability to work cross-functionally with multiple teams; ability to work independently with minimal supervision Excellent organizational, time-management, and multi-tasking skills with strong attention to detail Excellent written and verbal communication skills; must be comfortable communicating with providers, vendors, staff members, and health plans Strong interpersonal and presentation skills Strong critical thinking and problem-solving skills Must be results-oriented with a focus on quality execution and delivery Appreciation of cultural diversity and sensitivity toward target patient populations Compensation & Benefits: We offer a HIGHLY competitive compensation and comprehensive benefits package: Competitive base salary Medical, dental, vision, disability and life 401k, with employer match Paid time off Paid holidays Pay Range USD $55,000.00 - USD $65,000.00 /Yr.

Benefits: Bonus based on performance Opportunity for advancement Profit sharing Office Administrator / Office Manager Job Description Location: In-Person (Hybrid Considered for the Right Candidate) Type: Full-Time Schedule: Monday-Friday, 8:30 AM - 5:30 PM Compensation: $18-$24 per hour, based on experience Growth Opportunity: Opportunity to advance into Head of Office Operations as the company grows About the RoleWe are a growing Cleaning & Restoration home services business seeking a highly organized, reliable, detail-oriented Office Administrator / Office Manager to oversee daily office operations. This role is critical to keeping the business organized, customers satisfied, and technicians operating efficiently. This is a new position within the company and will require an independent, go-getter attitude to develop the role, build systems, and achieve success. This position is primarily in-person, with the opportunity for a hybrid schedule for the right candidate after onboarding and demonstrated performance. Key Responsibilities· Answer incoming phone calls and respond to customer inquiries· Schedule jobs and coordinate technician calendars and daily routes· Follow up with incoming leads to book jobs · Follow up with existing customers to ensure satisfaction· Coordinate technician schedules and serve as the communication hub· Attend a weekly in-person business networking event· Create and manage email marketing campaigns· Maintain relationships with vendors (insurance, SEO, lead generation, etc.)· Generate weekly and monthly KPI and financial reports· Run weekly payroll accurately and on time· Develop and maintain SOPs and internal documentation· Manage general back-office administrative tasks Skillsets· Verbal Communication - speaks clearly and persuasively in positive or negative situations. Effective in one-on-one, small, and large group situations. Adaptable and able to think on his/her feet. · Written Communication - writes clear, precise, well organized letters, proposals, and emails. The individual edits work for spelling and grammar and is able to read and interpret written information. Uses appropriate vocabulary and grammar. · Team Building - achieves cohesion and effective team spirit with peers and subordinates. Able to build a cohesive office balancing short-term and long-term needs. Sustains a climate characterized by open, honest relationships where differences are constructively addressed rather than ignored, suppressed, or denied. · Planning and Organizing - understands the strategic direction of the organization, understands the implications for the administrative functions, and fit with the other departments. Coordinates plans with other managers and executives. · Adaptability - the individual adapts to changes in the work environment, manages competing demands, and is able to deal with frequent changes, delays, or unexpected events. · Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance. · Technology - the individual regularly uses standard word processing, spreadsheet, and presentation software tools to enhance efficiency and accuracy of work performed and is capable of providing routine troubleshooting and user support for software and hardware used in the office environment. Qualifications· A minimum of high-school diploma, preferably an Associate's or Bachelor's degree· Experience in office administration or office management· Strong organizational and time-management skills· Excellent written and verbal communication skills· Comfortable managing multiple priorities· Experience with CRMs, scheduling software, and email marketing tools· Familiarity with payroll and reporting· Self-motivated, dependable, and detail-oriented Who This Role Is (and Isn't) ForThis role IS for someone who:· Is a self-starter and comfortable taking ownership of a brand-new role· Enjoys building systems, processes, and organization from the ground up· Thrives in a fast-paced environment where priorities can shift· Communicates clearly and professionally with customers, technicians, and vendors· Takes pride in follow-through, accuracy, and accountability· Is excited about long-term growth and leadership opportunities as the company expands This role IS NOT for someone who:· Needs constant direction or highly structured day-to-day oversight· Prefers doing the same repetitive tasks without process improvement· Is uncomfortable making decisions or solving problems independently· Avoids customer interaction or difficult conversations· Is not interested in growing beyond basic administrative tasks This role is best suited for someone who enjoys taking initiative and helping shape how an office operates, rather than stepping into a fully built system. Compensation: $18.00 - $24.00 per hour Welcome to Voda Cleaning and Restoration! Are you ready to join a dynamic team that is dedicated to a new level of clean? Voda Cleaning and Restoration is not just another cleaning and restoration company; we are the vanguard of excellence in the industry, setting new standards for quality, innovation, and customer satisfaction. As we continue to expand our operations, we're on the lookout for enthusiastic and driven individuals who are passionate about making a difference and leaving a lasting impact in our customers' lives. At Voda, we understand that a clean and safe environment is essential for human well-being. We take great pride in our ability to restore order, beauty, and safety to homes and businesses after the ravaging effects of water, fire, mold, or other disasters. Our team of technicians comprises skilled professionals who excel in their respective fields, delivering nothing short of perfection in every job we undertake. What sets Voda Cleaning and Restoration apart? Cutting-edge Technology: Embracing the latest advancements in cleaning and restoration technology, we equip our teams with state-of-the-art tools and equipment, making seemingly impossible tasks achievable. Expertise and Training: Our employees are the heart of our success, and we invest heavily in their growth and development. We provide comprehensive training programs and continuous learning opportunities to ensure they stay at the top of their game. Passionate Team: When you join Voda, you become part of a family that shares an unyielding passion for our mission. Together, we tackle challenges head-on and celebrate triumphs as one united force. Client-Centric Approach: We place our clients at the core of everything we do. Our unwavering commitment to exceptional service has earned us a reputation as the go-to experts for cleaning and restoration needs. Impactful Work: At Voda, every day presents a new chance to make a meaningful difference in people's lives. From salvaging cherished possessions to restoring homes and businesses, our work goes beyond cleaning; it gives hope and brings joy to those in distress. Growth Opportunities: We believe in nurturing talent from within. As you grow with Voda, you'll have access to a world of opportunities for career advancement and personal growth. Positive Environment: A positive work environment is key to our success. We encourage open communication, collaboration, and an atmosphere where creativity and ideas flourish. So, if you're ready to embark on a journey of impact and excellence, Voda Cleaning and Restoration welcomes you with open arms. Together, we will forge a brighter, cleaner future for our clients, our team, and the world around us. Join us and be a part of something extraordinary! Apply now and become part of a greater mission! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchise. All inquiries about employment at this franchise should be made directly to the franchise location, and not to Voda Cleaning and Restoration Corporate.

Office Manager - Pediatric Office SALARY: TBD REPORTS TO: Practice Administrator Angel Kids Pediatrics is the largest Pediatric group in Jacksonville, FL, with 7 offices and 15 providers caring for more than 40,000 families in the greater Jacksonville area, our practice is growing and is looking for an Office Manager, who has experience in managing and coordinating a medical office. SUMMARY: Manages and coordinates office operations and activities in medical Pediatric office DUTIES AND RESPONSIBILITIES: Manages and organizes office operations and procedures including but not limited to, Team huddles, overseeing VFC program. Orders and maintains office supplies and inventory. Maintains office equipment; Analyzes and maximizes office productivity. Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow. Establishes and monitors uniform correspondence procedures and style practices. Manages office security system. Prepares reports and correspondence as needed. Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing. Supervises, motivates, and develops office staff; manages schedules and workflow. Assigns duties and monitors quality of work; assures staff conforms to organizational policies, procedures, and government regulations. Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance. Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions. Performs other related duties as assigned by management. SUPERVISORY RESPONSIBILITIES: Directly supervises staff in the office Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATIONS: Basic competence in duties and tasks of supervised employees. Excellent verbal and written communication skills. Commitment to excellence and high standards. Strong organizational, problem-solving, and analytical skills; able to manage Priorities and workflow. Experience in medical office management Ability to work independently and as a member of various teams and Committees. Acute attention to detail. Ability to deal effectively with a diversity of individuals at all organizational levels. Good judgment with the ability to make timely and sound decisions Demonstrated ability to plan and organize projects. Versatility, flexibility, and a willingness to work within constantly changing Priorities with enthusiasm. Must be able to speak, read, write, and understand the primary language(s) used In the workplace. Bilingual skills a plus. PREFERRED EDUCATION AND EXPERIENCE: Associates degree from an Accredited College/University or Military experience 4 to 6 years' related experience in medical office management. COMPETENCIES: Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication--Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Change Management-Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results Delegation--Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results. Leadership--Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. Managing People--Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills. Diversity--Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce. Ethics--Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Judgment--Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Safety and Security--Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Equal Employment Opportunity It is the policy of AKP to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, religion, ancestry, national origin, marital status, veteran status, or other legally protected group status. It is our intent and desire that equal employment opportunities will be provided in employment, recruitment, selection compensation, benefits, promotion, demotion, layoff, termination and all other terms and conditions of employment. AKP is committed to this policy and its enforcement Other Duties Travel: Travel is primarily within the Jacksonville area during the business day between the Seven Angel Kids Pediatrics locations. Work Environment This job operates in a professional medical office environment. This job also operates in a fast paced, highly customer service environment, working with Children and Family/ Guardian's. This role routinely uses standard office equipment such as laptop computers and smartphones as well as medical equipment. Physical Demands While performing the duties and responsibilities of office manager, you will be required to stand, walk or sit for long hours. The employee must be able to occasionally move or lift at least 20 lbs. The employee must be able to communicate efficiently in front of large or small crowds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 6 p.m. Take calls on the weekend.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Overview In this role, you will be responsible for front desk reception, conference services, mail room, and other administrative duties as assigned by the Supervisor of Administrative Services. You will provide team-oriented assistance and backup support to other personnel in the department as assigned. Job Responsibilities: Conference Services Receives and reviews conference room reservation requests; schedules meetings, in-services, and conferences, and confirms conference room schedule and services with clients Assures proper furniture arrangement; contacts other departments and service providers to obtain audio, video, sound, and lighting equipment, food and beverage services, and ensures equipment and services are provided as requested and resolves any related problems Setup, clean up, and stock conference rooms for meetings Maintain an accurate inventory of soft drinks, coffee, water, paper, plastic, and other products needed for conference services Codes and verifies incoming invoices for Issues timely invoices for services and supplies as needed Maintains a current conference services calendar for upcoming meetings/conferences Front Reception Desk Welcome all visitors, clients, vendors, applicants, and new team members cordially and professionally. Obtain information when appropriate and inform the proper individuals by announcing them accurately in a professional and friendly manner Monitor visitor access by following the current protocol of having them sign in and maintain security awareness in general Operate a multiple-line switchboard. Answer, screen, and transfer any incoming phone calls to the appropriate person while providing basic information when Operating the paging system, when applicable Maintain conference room calendars for scheduled meetings with accuracy and follow up for usage of the room before the meeting Maintain a neat, clean, and professional reception desk and area Employee activities include but are not limited to assisting with corporate events Mailroom Provides internal and external mail services for assigned Receives, sorts, delivers, picks up, and processes courier items, interoffice mail, magazines, and all classes of United States Postal Services (USPS), FedEx, UPS, etc., mail Maintain postage, postage equipment, and mailing supplies and organized mail department Research and routes unidentified and generic mail Runs miscellaneous errands per supervisor's request Delivers copy paper to designated areas two times a week or as requested Assist with facility requests when needed Additional Qualifications/Responsibilities Education/Experience: High school degree or equivalent with a minimum of 1 year of office, clerical, and/or relevant experience To thrive in this role, you'll need: Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust Professional appearance and proven customer service skills Proficiency in Microsoft Office or other software required Ability to organize, multi-task, prioritize and work under pressure Effective written and verbal communication skills as well as the ability to carry out detailed written or verbal instructions independently Be detail-oriented and recognize errors in numbers and spelling in written materials Ability to keep confidential information Ability to accomplish the described duties through the use of appropriate computer and general office equipment At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference. Environmental Factors and/or Physical Requirements: While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

ASP - America's Swimming Pool Company is America's premier swimming pool service company. We have been operating for over 15 years with an outstanding reputation. We pride ourselves on providing "resort quality pool services". To do this we have built a team of dedicated, enthusiastic technicians who enjoy delivering resort-quality service and treating our customers with the utmost respect. Our Mission: At ASP, we create superior value for our customers in all that we do by leveraging technology, higher standards, knowledge and the relentless pursuit of excellence. Because of our approach, we have earned loyal customers who expect and desire dependable, quality swimming pool solutions. We guarantee satisfaction with our services and do not require long-term contracts. We are fully licensed and insured and our team members are among the best in the swimming pool service industry. Responsibilities: Success in this position will be determined by the following measurable results: Manages billing, accounts payables, accounts receivables and bank reconciliation. Oversee vendor management. Performs accounting/clerical duties such as sending out past due notices and following up with those customers. Processes payroll and tax liabilities. Oversees and takes care of the office space, break room, etc… Issues timely and complete financial statements (P&L, balance sheet, A/R Summary) to corporate when requested. We are specifically looking for an individual who demonstrates these behaviors consistent with the ASP way of doing business (our culture and values): Acting with Integrity; Superior Knowledge; Passion for the Company; Customer Focus; Accountability and Discipline; Respecting Others; Excellence in ALL we do; and Safety First at all Times. Requirements: Requirements for this position are that you have: (1) At least 1 year of office management and/or accounting experience; swimming pool industry-related experiences preferred. (2) a valid driver's license with a clean driving record; and (3) no felony convictions (must pass a criminal background check) Bonus Potential: This position has the potential of earning an annual bonus by the company when specific gross revenue goals are met for the year. Benefits: You will receive paid vacation time following a qualifying period. Next Steps: If you are interested in being considered for this position and joining our award-winning team, then we would encourage you to apply for this position. We look forward to learning more about you as you go through our hiring process. Compensation: $30,000 to $40,000 based on experience ASP is the nation's largest and most trusted swimming pool cleaning franchise system with 257 locations across 20 states. Each location is independently owned and operated by a small business owner. Our locations experienced professionals service over 420,000,000 gallons of water each week- always with reliable, friendly service and a flat, affordable rate. A Leader in the Swimming Pool Service Industry ASP was founded by Stewart Vernon in 2002, and he still leads the franchisor today. He drives the company's vision of increasing efficiency and lowering prices with a proven system and technological advances which each location employs. For example, ASP's proprietary software platform, Pool Ops , automatically emails our clients a weekly digital report after each visit that includes the time of service, services performed, chemical balance, chemicals added, and a picture of the clean swimming pool. Follow @lifeat ASP to see what life is like working with an ASP team! #LifeatASP This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to America's Swimming Pool Corporate.