1. Process accounts payable and receivable including: enter and verify bills, invoices, and purchase orders, ensuring compliance with financial guidelines established by ownership.
a. Process payments, deposits, and post into system
b. Reconcile checking, savings, customer and vendor accounts
c. Set up and maintain financial records in paper and cloud-based file system
d. Make journal entries into accounting system
2. Process payroll/timecards and make sure that all staff are correctly returning timecards and other reports
3. Maintain confidentiality regarding organization’s financial and personnel information
4. Provide direct administrative support as needed, including scheduling appointments, meetings, and events, maintaining filing system, handling incoming/outgoing mail, and keeping all employee records updated
5. Prepare monthly, quarterly, and annual financial statements for review by ownership and third party accountant.
6. Continue an efficient office by maintaining the appearance of common areas, organizing procedures, methodical scheduling, managing filing systems, and keeping watch over supplies and equipment
7. Continuously improve systems and processes
Office Administration
1. Sage Accounting experience preferred but general accounting software experience is mandatory
2. Payroll processing experience
3. Proficient use of
a. Microsoft Office Suite of products including Word (including the use of tables), Excel, and Outlook;
b. Adobe Pro including converting other types of documents into .pdf, compiling .pdf documents; paginating and searching .pdf documents
c. Cloud-based computing solutions
d. Effective communication skills (orally and in writing) in English
4. Strong organizational skills.
5. Consistently maintains a professional demeanor, appearance, and work environment.
6. Strong time-management, people skills, flexibility, and ability to multitask.
7. Optimistic outlook and engaging personality
Education and Experience
Required:
1. An associate’s degree or two years college coursework.
2. Or Two to five years of progressive experience and responsibility in a bookkeeping and administration position
3. Advanced computer skills and experience with online platforms
4. Proficient in Microsoft Office, with aptitude to learn new software and systems.
Preferred:
1. A bachelor’s degree in accounting or other business field.
2. Previous success in office management
3. Experience developing internal systems
4. Ability to handle confidential information
5. Understanding or the ability to utilize the Spanish language.
Supervisor Responsibility
This position has no direct supervisory responsibilities.
Work Environment
Work is regularly performed in an office environment but is located in a rural area.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee is frequently required to sit and stand; walk; use hands to type; reach and lift minimal weight (Less than 30 lbs.)
Position Type/Expected Hours of Work
This will be a full-time position from $37,500 + 401K per year based on experience
Travel
No travel is expected for this position.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice