Office manager/administrative assistant jobs near me

Executive Personal Assistant to CEO/Founder, Investment Management Firm, Miami, Florida The Founder/CEO of a boutique investment management firm that is based in New York with the CEO/Founder residing in Miami is looking for an Executive Personal Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the CEO is well-organized and prepared professionally and personally, providing “high touch” support, taking as much off his plate as possible to focus on the business. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW executive, is a creative thinker who thrives on problem-solving and also has the maturity to work remotely successfully, meeting with the Founder/CEO as needed around Miami or at his home office. About the Job Manage the CEO's busy calendar and coordinate meetings, personal and professional Optimize the executive's time and priorities, acting as gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Prioritize emails and craft emails and any other correspondence on his behalf Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings Maintain utmost discretion and handle sensitive information professionally Personal work, errands, handle any household issues, personal projects Ad hoc projects; plan dinners, events About You 5+ years supporting a HNW C-suite executive preferably in the finance or hospitality space. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy, AI tool experience a plus Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full - Time Salary: $53000 - $57000 /year + monthly and quarterly incentive earnings ** At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Additional Additional Job Description Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. **Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Now accepting applicants for Focus Group studies. Earn up to $750 per week part-time working from home. Must register to see if you qualify. No Administrative Assistant admin experience needed. Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home. Compensation: $75-$150 (per 1 hour session) $300-$750 (multi-session studies) Job Requirements: Show up at least 10 mins before discussion start time. Participate by completing written and oral instructions. Complete written survey provided for each panel. MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date. Qualifications: Must have either a smartphone with working camera or desktop/laptop with webcam Must have access to high speed internet connection Desire to fully participate in one or several of the above topics Ability to read, understand, and follow oral and written instructions. Administrative assistant admin experience is not necessary. Job Benefits: Flexibility to take part in discussions online or in-person. No commute needed should you choose to work from home remotely. No minimum hours. You can do this part-time or full-time Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products. You get to review and use new products or services before they are released to the public. You must apply on our website and complete a set of questionnaire to see if you qualify. This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.

We're Hiring: Real Estate Team Administrator Full-Time | Remote Work* (Twin Cities-based) | Competitive Pay Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you love supporting a high-performing team and ensuring everything runs smoothly behind the scenes? Then look no further. We're looking for a Team Administrator to join our dynamic real estate team and be the backbone of our daily operations! What You'll Do: Administrative Duties ● Oversee all aspects of the administration of the lead agents' business. ● Manage schedules, appointments, and team calendars. ● Maintain lead agents' financial systems, P&L statements, bill payment, budgets, bank accounts, and business credit cards. ● Coordinate communication between clients, agents, and vendors. ● Maintain the team's CRM and transaction management systems ● Assist with social media, database marketing, and team events/trainings/meetings ● Keep the team organized and efficient - and have fun while doing it! ● Executive Assistant to Managing Partners, including travel booking ● Supervising other admin staff, if applicable, to include virtual assistants Marketing Duties ● Manage and update on the Team's website and blog(s) ● Manage Lead Agents' social media presence to include Facebook, Linkedin, Snapchat, Instagram, and NextDoor. ● Track and coordinate all inbound leads from websites, social media and other online platforms. ● Coordinate all client and vendor appreciation events. ● Actively identify, contact and set appointments with Assisted Living Facilities that may be interested in establishing a referral relationship with the team. ● Actively identify, contact and set appointments with Residential Builders who may be interested in being represented by the team. Minimum Requirements: ● Excellent verbal and written communication skills ● Good decision-making skills ● Strong interpersonal skills ● Strong organizational skills ● Excellent multitasking skills and the ability to perform efficiently and effectively under pressure ● Several years of professional work experience in related field/position ● High School Diploma/GED ● Able to work the vast majority of time remotely. Must be a full-time Minnesota resident who resides in the Twin City metro area. Preferred Qualifications: ● Post Secondary Education ● Prior experience as a real estate team administrator ● Strong familiarity with Followup Boss, Realscout, and CTE ____________________________________________________________________________ Why Join Us? ● We are a FUN team that prioritizes support for clients, agents and staff. ● Opportunity to grow with a top-producing real estate group ● Competitive salary + potential bonuses ● Opportunity to participate in the Team's fix and flip syndication ● Paid time off, flexible scheduling options, and more How to Apply: Send your resume and a short note telling us why you're a great fit to ********************** Make a difference. Keep us organized. Help us grow. We can't wait to meet our next superstar team admin!

About Us: ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises. Established in 1997, we pride ourselves on our dynamic work environment where collaboration, innovation, and growth thrive. We are currently seeking an Office Manager/Executive Assistant who is passionate about supporting our team and enhancing operational efficiency. Role Overview: As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike. Requirements Key Responsibilities: Manage day-to-day office operations, including reception duties, phone management, and visitor interaction. Field and manage incoming calls, emails, and correspondence efficiently. Organize meetings and events, including logistics, agenda preparation, and materials for participants. Assist with onboarding new employees and providing support to existing staff as needed. Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing. Maintain organized electronic and physical records, overseeing filing systems and documentation retention. Support executives with calendar management, travel arrangements, and expense reporting. Oversee office maintenance and liaise with vendors for facility management. Qualifications: Minimum 5 years of experience in an administrative role, preferably in a tech or consulting environment. Experience working in a Managed Service Provider (MSP) setting is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities. Excellent verbal and written communication skills. Ability to maintain professionalism and a positive attitude in a team-oriented environment. Personal Attributes: The ideal candidate will be a proactive problem-solver, flexible, and capable of thinking critically in a fast-paced environment. You should be someone who thrives on collaboration, embodies a strategic mindset, and possesses a keen sense of initiative. Why Join ICE Consulting? Joining our team means being part of a company that values innovation and professional development. We offer competitive compensation packages and opportunities for growth within the organization. Benefits 401(k) with company match Company Paid Holidays Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development Work From Home Free Food & Snacks Wellness Resources ICE Is proud to be an equal opportunity employer, focused on recruiting and retaining top talent at every level. We employ premier associates in the industry who deliver value and support to our growing customer base. In order to ensure Ice is holding itself to the highest level of delivery of outsourced managed services, and maintain the trusted and premier endpoint MSP solutions provider, all new employees must undergo our standard background check and drug screen test for pre-employment purposes.

The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. This is a full time 40 hour per week position- paying hourly rate based on experience! Essential Job Function: Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency Onboarding new and experienced agents Process paperwork for agent departures and transfers Maintain all office purchasing/supplies Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner Manage branch floor duty/opportunity schedules Assist sales managers with recruiting packages Provide assistance to agents with copiers, computers, and phones assisting IT department as needed Troubleshoot agent ordering Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment Assist sales manager with office social media posts including Facebook and Instagram New agent training including business systems/technology, paperwork procedures Sales meetings agendas Process outgoing mail and distribute incoming mail Other various administrative agent training and or support to sales managers with RVP approval Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team Qualifications: Associates degree or 3-5 years branch operations preferred Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing Proficiency in Outlook Proficiency in managing social media platforms including Facebook and Instagram Ability to train one on one or in small group settings High organizational skills in managing multiple projects simultaneously Ability to adjust direction when situation warrants Work independently without regular direct supervision Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

Executive Assistant - Office Manager About the Job Tenax Therapeutics is growing! To support our growth we are seeking an experienced Executive Assistant - Office Manager. As we are a small team, you will play a critical, multifunctional role providing administrative support to the CEO and executive team, establishing office operations, managing corporate meetings and travel, boosting corporate communications, and providing assistance to the Finance, Clinical Operations, Quality, and external expert and consultant teams as needed. This role is ideal for a proactive, resourceful professional with demonstrated experienced supporting executives and execution teams achieve their goals in a rapidly evolving, high-energy environment. What You'll Do: Executive Assistant Manage complex calendars, scheduling meetings and calls while anticipating conflicts and promoting efficiency Assist with reading, researching and routing correspondence, drafting and managing correspondence and documents, editing/enlivening presentations, initiating phone calls on behalf of the team, and modifying calendars for a traveling and largely virtual team Prepare presentation materials for board of director, investor 1:1s and podium presentations, R&D Days (webcasts targeting medical experts and investors), and other corporate meetings Coordinate and book travel, ground transportation, meals for meetings, and hotels, and be internal superuser of the travel booking system Manage expense reimbursement documentation for the executive team Office Management Work with corporate event planner, medical education consultancies, and investment banks to manage onsite and off-site meetings and events, including Board and Investor meetings, partner meetings, and corporate events, ensuring smooth execution from planning to completion (meals, materials, logistics). Organize team events, offsites, and office celebrations to foster a positive and engaging workplace Assist corporate communications and investor relations with social media posts, map and actively follow patient groups, scientific organizations, and product development companies in the heart failure and pulmonary hypertension spaces; keep the team abreast of developments in the social sphere Manage website subscription updates, photos, etc. Coordinate establishing a local office and provide strategic and tactical input on balancing virtual and office-based work/meetings Manage mail, deliveries, shipments and office equipment Purchase materials and supplies, manage and organize vendor invoices in collaboration with team members and Financial Controller Finance Support Provide administrative support Assist with processing payables, data entry, preparing presentations and other related accounting tasks Clinical, Quality, Business Development, Medical Affairs, Regulatory Support Provide administrative support to multiple scientific, marketing, and operational functions Secure signatures on documents and contracts, notarizing various documents, couriering as needed; coordinate across multiple vendors and internal functions standard processes such as trial/corporate filing and document preparation/finalization/storage/access Coordinate special projects and operational tasks, including tasks related to legal or clinical documents Assist with other tasks as necessary Who You Are: Education: AA degree or equivalent. Experience:10+ years providing administrative support to c-suite personnel and managing office operations, including experience processing expense reports, assisting with accounting tasks such as payable. Experience in a publicly traded, biotech or pharma company a plus. Interpersonal: You're smart, energetic, and positive. Able to communicate with people of all walks of life with the same white glove treatment. Highly Organized & Detail-Oriented: You anticipate needs, prioritize effectively, and execute flawlessly. Solutions-Oriented & Resourceful: You are proactive problem-solver who takes initiative and thrives in a fast-paced setting. Adaptable & Positive: You bring a can-do attitude, remain composed under pressure, and embrace change with enthusiasm. Travel, Meeting and Calendar Management: You are skilled at arranging high profile meetings, corporate activities, managing travel and calendars for execs. Social Media Savvy: You are experienced at boosting corporate messaging through various digital media. Tech-Savvy: Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable troubleshooting basic office technology. Exceptional Communicator: Strong verbal and written communication skills with a keen ability to interact across all levels of the organization. Trustworthy & Discreet: You handle confidential information with the highest level of integrity. Telecommuting Requirements: While working remote, you must be able to keep all company sensitive documents, IT assets and information secure. You will need dedicated work area established that is provides information privacy and promotes deep focus and ability to communicate via teleconference without interruptions. Your must have internet speed of at least 50 Mbps (download) and 10 (upload) (i.e. sufficient to support audio-video teleconferences) Special Working Conditions and Physical Demands: As we establish an office, this position will transition from being remote to being onsite. This position requires the use of a computer for a significant amount of time. About the Company Tenax Therapeutics, Inc. (Nasdaq:TENX) is a Phase 3, development-stage pharmaceutical company focused on developing and commercializing products that address cardiovascular and pulmonary diseases with high unmet medical need. Our company is committed to improving the care of patients with life-threatening diseases, to a science-centric approach to this mission, to keeping patient safety and quality at the heart of our work, and to a supportive team environment. We offer competitive compensation and benefits including a 401(k) plan, company match, and generous vacation and holiday plan. Tenax Therapeutics, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws. All employment decisions are based on valid job ‐ related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to apply online, you may request a reasonable accommodation to express interest in a specific opening by sending us an email at ********************** Recruiting Agencies, Please Note: Tenax Therapeutics will not accept unsolicited assistance from recruiting/search agencies for this employment opportunity. Please, no phone calls or emails. All resumes submitted by recruiting or search agencies to any employee at Tenax Therapeutics via email, through the Internet, or in any form and/or method without a valid written search/recruitment agreement in place for this position will be deemed the sole property of Tenax Therapeutics. No fee will be paid in the event the candidate is hired by Tenax Therapeutics as a result of the referral or through other means.

Officer Manager Job Description Under the general supervision of the department Director, the Office Manager is responsible for managing the department's administrative office. Employees may function as a supervisor for a small group of personnel. These employees have a high degree of individual responsibility for planning and carrying out the details and procedures of their own work. PRINCIPAL DUTIES AND RESPONSIBILITIES: Performs highly difficult, complex, and responsible office work, under general supervision. Plans, assigns and reviews the work of subordinate employees. Prepares, maintains, and compiles highly difficult and complex departmental reports and records. Completes basic onboarding training for all new department staff. Including but not limited to initial crisis orientation, monitoring of online module training, assignment of additional in person trainings (i.e. CPR), and scheduling of shadow shifts. Maintains employee training/certification files for department staff. Monitors department staff training expiration dates and notifies staff and managers of forthcoming expirations. Takes and transcribes meeting minutes. Performs specialized office work requiring knowledge of departmental policies and procedures. Acts in a supervisory capacity, including coordination of daily activities, prioritizing, delegating and supervision of work to completion. Including in person supervision on all units, front desk and other guest areas. Develops policies and procedures pertaining to administrative and operational functions. Works with Network management divisions in resolving problems related to operations and administration. Answers routine correspondence and conducts business with the public and other departments, answers difficult and unusual questions requiring considerable judgement, knowledge and interpretation of the activity performed. Coordinates the purchase of department supplies and small administrative devices for the department. Approves documents for submission to other internal departments and external agencies. Supervises the development, maintenance and dissemination of confidential information/files. Develops and implements special projects as directed. Contacts vendors for supplies and DWIHN inventory. Reviews and manages vendor contracts including coordinating with other internal departments to successfully execute new or updated vendor contracts as needed. Participates and leads RFP/RFQ process for external vendor contracts. Maintains communication with vendors regarding services and supplies for the department. Processes vendor and other payments. Orders medical and office supplies and maintains inventories for DWIHN units. Ensures all vendor-supplied items are appropriately stocked. Handles petty cash as applicable. Records or enters data related to payroll, accounts payable, accounts receivable and time sheets. Assists with scheduling staff of 24/7 programs and other operations. Works with HR to ensure compliance with OSHA rules. Performs monthly environmental audits througho the building. If deficiencies are found, work with department leadership to develop action plan. Leads completion of action plan. Oversees all facility safety drills and reviews for compliance. Oversees contract deliverables. Ensures reception duties, such as answering phones, keeping area neat and organized, maintaining inventory, are being performed in a timely manner. Performs related duties as assigned. Knowledge, Skills and Abilities (KSA's) : Knowledge of DWIHN rules, practices, policies and procedures. Knowledge of the DWIHN provider network. Knowledge of general behavioral health theory and practice. Knowledge of departmental rules, practices, policies and procedures. Knowledge of vendor and contract management. Knowledge of inventory, accounts receivables and accounts payables. Knowledge of basic HR functions. Computer skills Clerical skills Filing skills Typing skills Time management skills Organizational skills Customer Service skills Teamwork skills Problem Solving skills Critical Thinking skills Decision-making skills Supervisory skills Leadership skills Ability to communicate orally. Ability to communicate in writing. Ability to work effectively with others. Ability to work with an ethnically, linguistically, culturally, economically and socially diverse population. Judgement/Reasoning ability. REQUIRED EDUCATION: An Associate's Degree from a recognized college or university or its equivalent. REQUIRED EXPERIENCE: Five (5) years of professional experience performing clerical duties and responsibilities. NOTE: Education completed at a recognized college, university or trade school may be substituted for required experience on a year for year basis. REQUIRED LICENSE(S). A valid State of Michigan Driver's License with a safe and acceptable driving record. WORKING CONDITIONS : Work is usually performed in an office setting but requires the employee to drive to different sites throughout Wayne County and the State of Michigan. This position can work remotely with supervisory approval. This description is not intended to be a complete statement of job content, rather to act as a general description of the essential functions performed. Management retains the discretion to add or change the position at any time. Please Note: DWIHN requires proof of being fully vaccinated for COVID-19 as a condition of employment. Medical or religious accommodations or other exemptions that may be required by law, will be approved when properly supported. Further information will be provided during the recruitment process. The Detroit Wayne Integrated Health Network is an Equal Opportunity Employer

The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. This is a full time 40 hour per week position- paying hourly rate based on experience! Essential Job Function: Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency Onboarding new and experienced agents Process paperwork for agent departures and transfers Maintain all office purchasing/supplies Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner Manage branch floor duty/opportunity schedules Assist sales managers with recruiting packages Provide assistance to agents with copiers, computers, and phones assisting IT department as needed Troubleshoot agent ordering Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment Assist sales manager with office social media posts including Facebook and Instagram New agent training including business systems/technology, paperwork procedures Sales meetings agendas Process outgoing mail and distribute incoming mail Other various administrative agent training and or support to sales managers with RVP approval Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team Qualifications: Associates degree or 3-5 years branch operations preferred Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing Proficiency in Outlook Proficiency in managing social media platforms including Facebook and Instagramf Ability to train one on one or in small group settings High organizational skills in managing multiple projects simultaneously Ability to adjust direction when situation warrants Work independently without regular direct supervision Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

Title: Operations Manager Assistant Duration: Contract Our client, located in Columbus OH, has an immediate need for an Operations Manager Assistant. This position will fulfill roles in operations, sales, and marketing. Day-to-day, our client's involved in a business that deals with and handles a lot of communication. Having the ability to communicate between several mediums is a highly advanced skill-set, and will be required for this job. Having proficiency in communication between Gmail, Slack, Google Hangouts, Zoom, WhatsApp, Facebook, text, and voice call is preferred and highly valuable in this role. Having the ability to manage a team of individuals and handling multiple business conversations simultaneously will allow for a strong/steady flow of operations. Attention to detail and organization skills are preferred. Work travel is not required, but appreciated for company sponsored events, exhibits, energy supplier trainings/meetings, and/or trade shows. Objective: To assist in operations, sales, and marketing helping the partners grow their business with new business and renewal business by providing back-end operations, customer service, and overall support enhancing client relationship management. Responsibilities: • Operations o Client RFP (Request for Proposal) creation, tracking, monitoring, and completion) o Commissions Training/Future Tracking o CRM Data Entry & Development/QA/Evolution directly with our Operations Architect • Sales Support o Client communication and follow-ups via phone/email/text alongside efforts of sales agent • Marketing o Market research, studying, digesting, retaining, and growing in the industry to stay up to date for role with agents and clients. o Social Media engagement/growth (ie: LinkedIn Lead Gen) The needs of an Operations Manager Assistant include: • Exceptional organizational and project management abilities • Entrepreneurial spirit • Possess independent judgement and takes initiative to learn about the industry and stay up-to-date on the market • Coachable, teachable, and willing to learn (outside of their normal comfort zone.) • Must be able to communicate effectively both verbally and in written form with a professional and positive attitude • Proactive mindset, resourceful and creative problem solver • Ability to work effectively and independently in a fast-paced environment • Strong attention to detail, commitment to producing accurate work • Meticulous with follow-through, project oversight and deadlines

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities * Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment * Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance * Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly * Lead strategic local marketing initiatives that help drive brand awareness and new patient growth * Ensure compliance with health and safety regulations * Travel as needed for training and to perform job functions Benefits for FT Employees * Healthcare Benefits (Medical, Dental, Vision) * Paid time Off * 401(k) * Employee Assistance Program Qualifications * Minimum of high school diploma or equivalent required; bachelor's degree preferred * 2+ years of leadership/management experience, dental experience preferred * Strong communication and customer service skills to deliver an exceptional experience * Proven leadership abilities, relationship building skills and team motivation * Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Benefits: Training & development Job Type: Pool Scouts of Southern MD and Annapolis is seeking a dedicated and organized Office Manager. This role is essential in ensuring smooth operations and providing excellent service to our customers. The ideal candidate will excel in customer service, sales, and quality assurance, while efficiently managing jobs, routes, and customer interactions. Key Responsibilities: Customer Service: Serve as the primary point of contact for customers, addressing inquiries and resolving issues promptly. Follow up with new and existing customers to ensure satisfaction and address any concerns. Sales: Book new customers and handle incoming sales inquiries. Provide quotes and estimates from various pool suppliers (SCP, Leslie's, and local vendors) to the General Manager (GM). Quality Assurance: Ensure all necessary pictures and comments from pool technicians are uploaded to Serviceminder.IO. Follow up with customers to verify service quality and satisfaction. Job and Route Management: Manage jobs, routes, and schedules to optimize efficiency and productivity. Ensure route optimization for technician assignments. Communication: Act as a liaison between the GM, pool technicians, and affiliate partners. Send technician work schedules for the week. Administrative Duties: Invoice customers and collect payments via Serviceminder.io. Maintain accurate records and ensure timely updates in the system. Requirements: Proven experience in customer service and sales roles. Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficiency in using Serviceminder.io or similar software. Ability to work independently and remotely. Familiarity with the pool industry is a plus. Work remote temporarily due to COVID-19. Pool Scouts is a professional take on the pool service industry, setting the new standard for excellent customer service. Our pool technicians, or ‘Scouts' as we like to call them, are a group of motivated, dynamic individuals who believe that quality service is built on reliability and customer confidence. We go the extra distance to ensure that we provide professional pool technicians our clients can trust. Our ideal Scout has a fun and positive attitude with a willingness to learn - no previous pool experience required. Not to mention, you basically get paid to work out as you'll be spending so much time outside! Do you want to serve your local community and have a great time doing it? If so, Pool Scouts could be your perfect opportunity. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to Pool Scouts Corporate.

Perform all job file coordinator tasks related to customer calls, job monitoring tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports. Responsibilities: • Monitor job file status and job file audit status • Maintain job file WIPs • Monitor and ensure client requirements are followed • Review and validate initial field documentation • Create preliminary estimate • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process • Maintain internal and external communications • Complete and review job file documentation for final upload and the audit process • Perform job close-out Qualifications: • 2+ year(s) of administrative or office-related experience and business experience • Experience in the commercial cleaning and restoration or insurance/service industry is desired • Experience with writing estimates, job file processes, and quality assurance, a plus • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times • Ability to remain calm and professional during tense or stressful situations • Excellent organizational skills and strong attention to detail • Very self-motivated and goal-oriented • Capability to work in a fast-paced, team-oriented office environment • Proficiency in Microsoft Office (i.e. Outlook, Word, Excel) • Ability to learn new software, including Xactimate and proprietary software • Minimum of HSD/GED, Associates/bachelor's degree preferred • Ability to successfully complete a background check subject to applicable law Primary Responsibilities • Provide complete detailed scope and accurate estimate for the repairs, reconstruction and restoration per the plan of returning the property to preexisting conditions • Negotiate with the insurance company to provide the best possible solution for our customer without compromising yours or the company's integrity and reputation • Be attentive to customers desires for possible changes to the scope of work, Provide the “Dream Time” change order at the start of the project as needed • Prepare pre-construction document including contract documents, production file documents, selections information and allowances, Sub-Contractor and vendor purchase orders, Create first entries in Sub Vendor log. Work with Admin Assistant to get the job ready to start • Present job and answer question regarding project to Production supervisor, Dept. manager, Admin Assistant and assigned lead carpenter or sub. • Attend Pre Start meeting at job site as needed to make sure the hand off is smooth between sales, production and the customer • Monitor the project for progress, invoicing, collections and need for change orders or supplement • Participate in the Punch list process on larger jobs but make sure the process happens on all jobs to completely execute the job close out strategy • Comply with all insurance company requirements and processes for repairs and reconstruction portions of projects • Close out the project including: • Close out job activities once they are completed• Review the payments, invoicing to make sure all have been received• Review Job Cost and Margins reporting as jobs are closed Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a ‘One Team' mentality, manage production crews and job assignments as assigned while following PuroClean production guidelines. Assign and coordinate jobs with the production crew, keeping the General/Operations Manager and Owner updated on all aspects of production. Supervise scheduling, coordination requirements for the job, completing job files and monitoring jobs from start to completion. Completing documentation in a timely manner and maintaining production costs at the established rate. Our Production Managers take pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Managing Customer Satisfaction and representing the brand Effectively oversee all aspects of the production processes and customers' needs Identifying areas for improvement and managing relationships with centers of influence Managing production, pricing schedules, estimate details & coordinating with GM/Owner Leaving job sites with an orderly appearance and follow uniform and policy guidelines Communicating and managing customer concerns with GM/Owner effectively Maintaining cleanliness of products and equipment to the highest standard Ensure clear communication with office staff, immediate supervisor and fellow technicians Qualifications: Experience in equipment, asset and financial management Understanding of safety guidelines and ability to manage them on site and while traveling Aptitude with record keeping, recording information and communicating ‘ the message' Ability to identify areas of opportunity among teammates, coaching for growth Strength in team building and establishing lasting relationships with clients and teammates Benefits: Learn and develop new professional skills in a fast-paced environment Serve your community in their time of need. ‘Servant Based Leadership' Be a part of a winning team with the ‘One Team' mentality. We serve together Competitive pay, benefits and flexible hours Additional benefits and perks based on performance and employers' policies This is a remote position. Compensation: $40,000.00 - $50,000.00 per year “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

The Office Manager is responsible for ensuring the Troy office operates efficiently, professionally, and in alignment with firm standards. This role manages meeting coordination, travel arrangements, facilities oversight, RingCentral administration, asset management (in partnership with HR and IT), vendor relationships, and general office operations. The Office Manager serves as a central support resource for leadership and staff, ensuring systems, equipment, and office logistics run smoothly while maintaining a positive and solution-focused environment. Core ResponsibilitiesMeetings & Events • Schedule meetings for partners and manage calendar logistics. • Reserve rooms, coordinate catering, and manage event details. • Support event setup and vendor coordination. • Post event updates and reminders in Slack. • Partner with Marketing Event Specialist and HR on planning, coordinating, and executing companywide events. • Coordinate updates and communication with staff for all events, new CRMs, firm-wide rollouts, and operational changes in collaboration with firm leadership. Travel & Membership Coordination • Arrange travel and accommodations for attorneys and partners. • Track and process payments for attorney memberships (SBM, NOVA, NOSSCR, etc.). RingCentral System Administration (Primary Owner) • Manage RingCentral users, extensions, queues, greetings, business hours, and call routing. • Troubleshoot system issues and work with RingCentral support. • Maintain internal SOP documentation for all call-flow processes. Facilities & Vendor Management • Serve as the main contact for building maintenance and facility issues. • Provide real-time updates in Slack for outages or urgent building concerns. • Update office door code every 45 days; maintain logs. • Manage key/fob distribution. • Replenish office/kitchen supplies and maintain inventory. • Coordinate onsite vendors for repairs and services. • Ensure sufficient in-office vs. remote work coverage in coordination with leadership. Asset Management & Technology Support Performed in partnership with HR and IT. • Coordinate new hire equipment setups. • Maintain accurate inventory of all technology and office assets. • Work with IT to troubleshoot device issues, report problems, and escalate tickets. • Support HR and IT by coordinating equipment collection and returns during separations. • Provide updates on equipment errors, replacements, or system needs. • Assist IT with software rollouts, system updates, and onboarding/offboarding processes. Administrative & Operational Support • Maintain and update templates, letterheads, and forms in Prevail (or current CRM). • Scan, sort, and distribute incoming mail, bills, and partner documents. • Prepare monthly AMEX expense reports for partner review. • Serve as receptionist backup as needed. • Coordinate with leadership to ensure clear communication to staff on operational changes, SOP updates, and department-wide initiatives. • Submit a weekly report to the HR Manager and Partners including a task list with open action items. • Attend weekly meetings with the HR Manager. SOP Ownership The Office Manager is responsible for creating, updating, reviewing, gaining partner approval, and maintaining SOPs for every area within the OM role. This includes: • Office needs, ordering, supplies, kitchen restock procedures • Facilities processes, vendor processes, repair workflows • Office door code update procedure (every 45 days or sooner when needed) • Event support, onsite logistics, room/reservation processes • Technology coordination processes with HR/IT • RingCentral call-flow documents and phone system procedures • Front-desk support workflows • Slack announcement standards for facilities, events, and office communications • Any additional SOP creation responsibilities as needed Leadership & Process Oversight • Serve as a central point of contact for communication flow between departments, staff, and leadership; ensure clarity, consistency, and follow-up. • Collaborate closely with the HR Manager on operational and personnel initiatives, including scheduling, policy implementation, and staff support. • Support timing, resource planning, and follow-through on cross-departmental initiatives, serving as the go-to for when and how to escalate issues to partners. • Participate in and help drive 30/60/90-day onboarding and role-based performance objectives across operations teams. • Ensure timely execution of day-to-day tasks while maintaining a high-level view of firmwide priorities and bottlenecks. Qualifications • 2+ years administrative experience (law firm preferred). • Experience managing calendars, travel, and office logistics. • Strong communication and customer-service orientation. • Proficiency in Microsoft 365, Slack, and cloud systems; Rippling a plus. • Able to maintain confidentiality and handle sensitive information. Salary $45k-60k

About WorkHero: WorkHero believes that the right office manager can be the difference between a business surviving and thriving. WorkHero provides expert office support to small HVAC business owners, combining industry expertise with cutting-edge AI tools. We assign each customer a dedicated office manager with deep HVAC experience to handle administrative and operational tasks such as billing, payroll, permitting, and procurement. Our services save customers up to 16 hours a week, enabling them to focus on growing their business. The Role: We're looking for an experienced HVAC office manager to join our team as a Remote Office Manager. In this role, you'll be the backbone of our service, using your expertise and our AI-powered tools to support multiple small HVAC contractors simultaneously. You'll provide the human touch that makes our service invaluable, while leveraging technology to multiply your impact. We believe that the best office managers know the industry inside and out. They do more than just handle tasks for an owner, they bring the capacity and experience to help an owner accomplish their goals - whether that's growth, profitability, or getting their free time back. What You'll Do: Manage administrative operations for multiple HVAC contractors, including scheduling, invoicing, and customer service Use our AI-powered tools to optimize workflows and support business growth Share your HVAC industry knowledge with our product team to improve our AI solutions Help contractors implement tools and processes to enhance efficiency Tailor your approach to meet the unique needs of each contractor You're a Great Fit If: You have experience in HVAC office management, especially with small businesses You understand HVAC business operations and industry challenges You're skilled with tools like QuickBooks, Jobber, HouseCall Pro, ServiceTitan You're highly organized and can manage multiple priorities effectively You communicate clearly and can build strong relationships, even remotely You're comfortable with technology and excited about integrating AI into your workflow You can work independently and thrive in a dynamic, evolving environment Nice-to-Haves: Experience supporting multiple businesses simultaneously A knack for process improvement and optimizing workflows Familiarity with or enthusiasm for learning about AI tools Why Join Us: Help multiple amazing small business owners Work with other rockstar office managers Competitive salary, health benefits, and equity in a growing startup Work remotely and enjoy a flexible schedule Be at the forefront of innovation in the HVAC industry Grow your skills and career in a dynamic tech startup The WorkHero Difference: At WorkHero, you're more than an office manager - you're a key partner in driving success for multiple HVAC businesses. You'll use your skills and our AI to help contractors focus on what they do best. It's a chance to multiply your impact and be part of shaping the future of HVAC office management. We are committed to creating a diverse and inclusive work environment. We welcome applicants from all backgrounds and experiences.

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Schedule: Full Time Weekdays 8a-4:30p. Your experience matters Raleigh General is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Scheduler - Advanced Surgery, you're embracing a vital mission dedicated to making communities healthier . Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve. How you'll contribute Assists with developing specific departmental goals, standards, and objectives which directly support the strategic plan and vision of the organization. Manages staff relations including performance management, staff satisfaction, and conflict management. Performs and oversees scheduling, staff development, recruitment, payroll, and student engagements. Monitors departmental budgets, regulatory compliance, departmental contracts, and vendor relations. Determines and justifies needs for systems/equipment/supplies purchases, monitors usage, and oversees proper working order and/or stock supplies. Exhibits a comprehensive understanding of healthcare regulatory and compliance (e.g., HIPAA). Skilled in the application of policies and procedures. Knowledge of Business Office Standards and Recommended Practices. What we're looking for Qualified applicants must have completed High School diploma or equivalent. Associate's degree is preferred. Previous supervisory experience is required. Previous supervisory experience in a healthcare setting is preferred. Why join us We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities. More about Raleigh General Hospital People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. Raleigh General Hospital is a 300 bed facility caring for nearly 13,000 patients each year with over 50,000 being treated in our emergency room. We offer a wide range of surgical services as well as specialty programs including Cardiac CTA, Digital Mammography, and Trauma Services. Raleigh General Hospital is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.

Copart, Inc. a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world, Copart links vehicle sellers to more than 750,000 buyers in over 190 countries. We believe in providing an unmatched experience, every day and everywhere, driven by our people, processes, and technology. Under the direction of the General Manager, the Office Manager is responsible for leading the office staff to achieve customer service goals and ensure Copart processes are implemented and followed for the Title Express functional unit they oversee. Through a thorough understanding of Copart practices, the Office Manager will lead their team to facilitate a unique Copart experience for customers by implementing and maintaining Copart best practices that meet company policy, quality, and service expectations. Title Express is responsible for assisting auto insurance companies with the procurement of vehicle titles, title paperwork, and working with financial institutions and vehicle owners. Hire, train, develop and motivate staff members Manage day-to-day operations of specified area within the Title Express process. Ensure all employees under their direct report meet company standards Ensure performance is within Title Express SLA's and company standards Provide direction to Team Lead(s) regarding metric-driven goals Employee scheduling, time, and attendance management Ability to complete all job tasks for positions supervised Conduct performance reviews and any required crucial conversations according to company standards Plan and lead meetings with the Team Lead(s) to ensure daily compliance Handle employee/customer service issues Other duties as assigned Required Skills & Experience: High School Degree (GED), some college preferred Three (3) years office management or equivalent experience Computer Proficiency (MS Office Suite) Excellent communication skills -- verbal and written Excellent customer service skills Ability to hire, train and develop employees Typing at least 45 Words Per Minute Basic 10 Key proficiency Ability to multitask in a fast-paced environment Ability to manage expenses with basic accounting and inventory management skills Ability to work in a fast-paced environment Managing multiple processes for employees Conflict management skills Valid Drivers license Ability to travel as needed Ability to respond to alarm calls as needed Bilingual skill a plus Pay $52,000 - $58,500 Annually Benefits Summary: Medical/Dental/Vision 401k plus a company match ESPP - Employee Stock Purchase Plan EAP - Employee Assistance Program 10 Vacation days per year 7 Paid Company Holidays Life and AD&D Insurance Along with many other employee benefits. At Copart, we are focused on harnessing the power of diversity, inclusion, and collaboration. By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow and contribute meaningfully. E-Verify Program Participant: Copart participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program: E-verify Participation Right to Work