Office manager/administrative assistant resume examples from 2025
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How to write an office manager/administrative assistant resume
Craft a resume summary statement
A resume summary is your opening statement that highlights your strongest skills and top accomplishments. It is your chance to quickly let recruiters know who you are professionally - and why they should hire you for the office manager/administrative assistant role.
Step 1: Mention your current job title or the role you're pursuing.
Step 2: Include your years of experience in office manager/administrative assistant-related roles. Consider adding relevant company and industry experience as relevant to the job listing.
Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.
Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.
Hiring managers spend under a minute reviewing resumes on average. This means your summary needs to demonstrate your value quickly and show why you are the perfect fit for the office manager/administrative assistant position.Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.
List the right project manager skills
Use your Skills section to show you have the knowledge and technical ability to do the job. Here is how to make the most of your skills section and make sure you have the right keywords:
- Start with the job listing. Frequently, the keywords looked for by recruiters will be listed. Be careful to include all skills in the job listing you have experience with.
- Consider all the software and tools you use on a daily basis. When in doubt, list them!
- Make sure you use accurate and up to date terms for all the skills listed.
Here are example skills to include in your “Area of Expertise” on an office manager/administrative assistant resume:
- Customer Service
- Data Entry
- Financial Statements
- Travel Arrangements
- Purchase Orders
- Office Equipment
- Scheduling Appointments
- PowerPoint
- Office Operations
- Expense Reports
- QuickBooks
- Office Management
- Front Desk
- Human Resources
- Bank Deposits
- Accounts Receivables
- Word Processing
- Accounts Payables
- Office Procedures
- Real Estate
- Telephone Calls
- Administrative Tasks
- Event Planning
- Meeting Minutes
- Financial Reports
- Background Checks
- Inventory Control
- Administrative Functions
- Multi-Line Phone System
- Office Policies
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How to structure your work experience
Your employment history is arguably one of the most important parts of your resume. It shows you have experience and foundation in your field to successfully master the office manager/administrative assistant position. Here is how to most effectively structure your work experience:
- List your most recent experience first, followed by earlier roles in reverse chronological order. Employers care about your most recent experience the most.
- Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
- Include only recent, relevant jobs.
How to write office manager/administrative assistant experience bullet points
Your resume is your chance to show your biggest accomplishments. Don't just list your job responsibilities, instead take the opportunity to show why you're really good at what you do. Here is how you do that:
- Start with strong action verbs like managed, spearheaded, created, etc. Your goal is to show what you did and verbs will help demonstrate your contributions.
- Use numbers to quantify your achievements. Did you save time with a new report? Increase revenue? How large was the team you managed?
- Keep it concise. You're highlighting your achievements. Consider if all details you are sharing are relevant, or can be written more efficiently.
Here are great bullet points from office manager/administrative assistant resumes:
Work history example #1
Accounts Payable Clerk
Cargill
- Worked with Excel, Outlook, Word, PowerPoint, AS400, JDE system, and Maximo.
- Trained and coached four colleagues on operating eight of Cargill s customer s websites.
- Completed Payroll for 25 Hourly employees and 6 salary Non-Exempt employees.
- Planned all company functions (Picnics, Dinners, Christmas Party).
- Balanced multi-state semi-monthly payroll Audit timesheets Reconciled account analysis, audit clerk input for errors
Work history example #2
Office Manager/Administrative Assistant
Mount Sinai Health System
- Facilitated process improvement * Responsible for oversight in excess of over 94 Offsite Cardiology Practices.
- Maintained compliance with CMS, HIPAA, and OSHA.
- Provided coverage to the Dean and two Senior Associate Deans as needed.
- Updated insurance, policy and procedures and HIPPA requirements.
- Administered all personnel functions including hiring, payroll, performance appraisals and labor relation activities.
Work history example #3
Office Manager/Administrative Assistant
Menards
- Operated below budgeted payroll to sales projections for 3 consecutive years.
- Trained new employees on policies and procedures.
- Monitored budgets and payroll records, and review financial transactions to ensure that expenditures are authorized and budgeted.
- Assisted company with data collection on new products and procedures Automated payroll process which drop processing time by 35 percent.
- Involved and coordinated the Datacenter move project for SharePoint.
Work history example #4
Realtor
Coldwell Banker Florida
- Worked with buyers and sellers.
- Established solid working relationships with realtors, lenders, and an array of affiliates.
- Represented buyers and sellers in home sales negotiations.
- Consulted buyers and sellers of property on a daily basis.
- Coordinated closely with mortgage lenders, inspectors, and contractors to handle and expand businesses.
Zippia’s AI can customize your resume for you.
Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries for resumes:
High School Diploma
2015 - 2015
Some College Courses in psychology
University of California - Davis, Davis, CA
2010 - 2010
Highlight your office manager/administrative assistant certifications on your resume
Certifications are a great way to showcase special expertise or niche skills. Some jobs even require certifications to be hired.
Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.
If you have any of these certifications, be sure to include them on your office manager/administrative assistant resume:
- Certified Nurse Assistant (CNA)
- Medical Assistant
- Certified Medical Administrative Assistant (CMAA)
- Certified Professional - Human Resource (IPMA-CP)
- Word 2010 Certification
- Dental Assistant (RDA)
- Microsoft Office Specialist: Expert (Office 365 and Office 2019)
- Certified Medical Office Manager (CMOM)
- Microsoft Office 365
- Nationally Certified Medical Office Assistant (NCMOA)