Office manager/administrative assistant jobs in Jonesboro, AR

Job Description: Office Manager / Executive Assistant Company: Land & Apartments Position Type: Full-Time Land & Apartments is a fast-growing real estate private equity company. We are seeking a polished, highly organized Office Manager / Executive Assistant who will serve as the heartbeat of the office-ensuring our environment reflects the professionalism and culture of the company while providing high-level administrative and executive support. This person will create a smooth, welcoming, and efficient workplace while helping leadership stay organized, prepared, and focused. Key Responsibilities Office Management Maintain a clean, organized, and professional office environment that reflects the company's brand and standards. Oversee office appearance daily-ensuring conference rooms, common areas, and workspaces are fully stocked and presentable. Manage all office supplies, including ordering, inventory tracking, and vendor relationships. Coordinate daily lunch orders and oversee catering or food arrangements for meetings and team events. Serve as the primary point of contact for visitors, vendors, contractors, and building management. Coordinate office equipment maintenance and troubleshoot issues as needed. Lead office culture initiatives, including birthday celebrations, team gatherings, and special events. Executive Assistant Support Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare agendas, meeting notes, presentations, and professional correspondence. Handle confidential information with discretion. Run errands for executives. Assist in prioritizing tasks, deadlines, and follow-up actions for executive leadership. Administrative & Financial Support Organize and maintain digital and physical filing systems. Assist with invoice management, expense tracking, and basic bookkeeping tasks. Manage vendor onboarding, including collecting documentation such as W-9s and insurance. Assist with the printing of presentations and other materials as needed. Communication & Relationship Coordination Respond professionally to inquiries from tenants, partners, vendors, and stakeholders. Support scheduling of inspections, contractor visits, and property-related meetings. Qualifications 2+ years of experience in office management, executive assistance, or administrative roles. Exceptional organizational skills and an eye for detail. Strong written and verbal communication abilities. Professional presence and ability to represent the company positively. Proficiency in Microsoft Office and general office technology. Ability to multitask, stay proactive, and handle a fast-moving workload. Comfortable working in a role that combines hospitality, administration, and executive support. Preferred Traits Naturally proactive and solutions-oriented. Strong sense of ownership over the office environment. Enjoys supporting others and creating a positive workplace experience. Reliable, polished, and adaptable. Thrives in a growing, entrepreneurial company. Compensation & Benefits Competitive salary Paid time off Health benefits or stipend Opportunity to grow into higher operations or management responsibilities

Office Manager in Nashville, TN Day-to-day: A premier private dental practice in Belle Meade is seeking a friendly, hard-working, and organized Office Manager who will serve as the gatekeeper of the practice and contribute to a positive, tight-knit office culture. The Office Manager's responsibilities include greeting patients, scheduling appointments, scheduling treatment, verifying insurance, assisting with patient communication, and managing the overall front-office flow to ensure an exceptional patient experience. To be successful in this role, you should have strong interpersonal skills, be comfortable with computers, and maintain an organized and welcoming front desk. A top-performing Office Manager will help ensure the practice runs smoothly from open to close and will be an essential part of both the first and last impression a patient has during their visit. Office Manager Responsibilities Greeting and welcoming patients to the practice Scheduling, rescheduling, and confirming appointments Scheduling treatment and helping patients understand next steps Verifying insurance and assisting with insurance-related questions Collecting payments and discussing financial arrangements when needed Preparing patient charts and daily schedules Maintaining accurate patient records Communicating with patients via phone, email, and PM software Performing general office duties such as scanning, emailing, filing, and organizing front desk areas Requirements Strong computer proficiency Excellent interpersonal and communication skills Reliable, positive attitude with strong work ethic Ability to learn quickly and follow established systems Prior administrative or customer-facing experience preferred Nice to Have Prior experience as an office manager or dental receptionist Experience scheduling patients and verifying insurance Experience with patient management software Benefits IRA with 3% match 4 weeks of PTO Supportive, small team culture Patient-focused environment in a highly desirable Belle Meade location Flexible and competitive salary depending on experience Schedule(Mon & Wed: 7:00 AM - 3:00 PM, Tue & Thu: 7:00 AM - 4:00 PM, occasional Friday: 7:00 AM - 1:00 PM)

Our client located in the Brentwood, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a fast-paced environment in the healthcare industry. This Executive Assistant opportunity is a hybrid opportunity (schedule is four days in-office a week and one day remote). Responsibilities: Support several Executives with a variety of administrative duties Calendar management and complex scheduling Manage high-level correspondences and communications Coordinating meetings and organizing meeting materials Managing travel arrangements Managing expense reports and assisting in event planning Managing phone calls and emails and taking minutes Maintaining confidentiality Qualifications: 4+ years of experience supporting an Executive in an EA capacity Strong experience in calendaring, travel management, expense reporting, and managing correspondences Must be adaptable to ever-changing needs of the business Healthcare industry experience ideal Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) Must be able to work in-office four days a week in Brentwood Job Title: Executive Assistant Location: Hybrid in Brentwood (four days in-office and one day offered remote) Desired Skills and Experience - 4+ years of experience supporting an Executive in an EA capacity - Strong experience in calendaring, travel management, expense reporting, and managing correspondences - Must be adaptable to ever-changing needs of the business - Healthcare industry experience ideal - Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) - Must be able to work in-office four days a week in Brentwood

About Us We are a fast-growing, founder-led retail company with five dynamic and expanding brands. Our mission is simple yet powerful: to give back to our communities and make the world a better place. With operations in 37 states (and growing), we are driven by purpose, powered by entrepreneurial spirit, and committed to delivering an outstanding experience for our guests and associates. Our Mission "Stand Out. For Good". Those four words are more than just our motto; they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need. The Opportunity Do you believe in putting the Guest First? Are you ready to show Courage, collaborate through seamless Teamwork, and unleash your Creativity? We're seeking individuals who are driven by a pursuit for Greatness and commitment to personal and professional Growth. Join us as a high-level Executive Assistant to our Co-Founder, Chairman, and CEO. This role is a unique blend of business and personal support, perfect for a forward-thinking individual who thrives in a fast-paced, ever-evolving environment. We're looking for someone who takes initiative, anticipates needs, executes with precision, and has a sharp eye for detail. Discretion, emotional intelligence, and a high standard of execution are essential for this role. Key Responsibilities: Serve as the Primary point of contact for the CEO-prioritizing requests, managing internal and external communications, and ensuring seamless scheduling. Manage a dynamic calendar including meetings, events, travel, and personal engagements. Coordinate travel arrangements, itineraries, and logistics for domestic and international trips. Travel requirement: Travel is required and varies based on the needs of the business. Prepare executive-level documents, presentations, meeting agendas, and reports. Support strategic projects and initiatives as directed by the CEO. Facilitate communication and follow-ups across departments to drive accountability on action items. Assist with personal tasks and responsibilities, maintaining a high level of service and confidentiality. Collaboration with the Leadership Team and other executive assistants on projects and events Keeping the CEO on track daily with meetings, video calls and appointments Manage confidential and sensitive information with discretion and professionalism. Represent the CEO with internal staff, board members, partners, and external stakeholders. Support the CEO's involvement in philanthropic and brand-related events. Qualifications: 7+ years of experience supporting a C-suite executive, preferably in retail, fashion, or a mission-based company. Bachelor's degree in Business Administration or a related field required. Exceptional organizational and multitasking skills. High emotional intelligence and the ability to maintain professionalism under pressure. Strong analytical and problem-solving skills with meticulous attention to detail Proficiency with Google Workspace and productivity tools (e.g., Google Meet, Excel, etc.). Consistently anticipates priorities and prepares accordingly to ensure seamless executive support. Demonstrated excellence in both written correspondence and interpersonal communication across all organizational levels. Alignment with Altar'd State's mission and core values. Why Altar'd State? We're a company where people come to grow. You'll be challenged, supported, and inspired every day - all while helping to build something meaningful. If you're ready to roll up your sleeves and make an impact in a company that believes in doing well by doing good, we'd love to meet you!

for Qualified Candidates If you want to know about the requirements for this role, read on for all the relevant information. • Up to 6,000 Sign-On Bonus • Up to 40 hours of front-loaded Paid Time Off • Up to $3,000 Relocation bonus • Clinical Ladder up to $4,000 Job Summary A Licensed Physical Therapist Assistant assists the Physical Therapist with therapeutic exercises or treatment plans to return the patient to a normal pattern of movement and functioning as possible. The primary functions are to perform patient related activities, including delegated procedures that are commensurate with his/her educational skill and training. The incumbent has the responsibility for maintaining standards of professional and ethical practice in the provision of Physical Therapy services. Job Requirements Education • Required: Graduate of an accredited Physical Therapy Assistant program Experience • No Prior Experience Required Skills • Good clinical expertise, communication skills, human relations skills and organizational skills required. • Self-motivated individual who can work independently with little direct supervision required • Has demonstrated interest in professional growth by attendance at continuing education workshops, and applications of new principles and/or techniques. Licensure/Certification/Registration • Required: Active Missouri licensure for Physical Therapy Assistant. (Temporary licensure not accepted) • Required: BLS must be obtained within 90 days of hire Education: Required: Graduate of an accredited Physical Therapy Assistant program Experience: No prior experience required Skills: Good clinical expertise, communication skills, human relations skills and organizational skills required. xevrcyc Self-motivated individual who can work independently with little direct supervision required Has demonstrated interest in professional growth by attendance at continuing education workshops, and applications of new principles and/or techniques. Licensure/Certification/Registration: Required: License for Physical Therapy Assistant active in the state of Missouri

The Project Assistant supports the Project Management and Field Leadership team for their region by coordinating administrative and accounting related tasks such as support with billing, aging, P-card reporting, and general project coordination. This position plays a key role in billing, payroll time collection, P-Card administration, and coordinating with subcontractors and suppliers to ensure timely material deliveries and project documentation accuracy. POSITION FUNCTIONS Prepare and submit accurate and timely customer invoices. Maintain billing logs and ensure supporting documentation is complete. Code expenses to appropriate jobs, cost codes, or departments based on company p-card guidelines. Update and maintain the aging reports and provide to Project Management. Maintain detailed records related to financial records for audits and internal reporting. Monitor compliance with company purchasing and expense policies and alert management of any issues found. Collect and review weekly timesheets from field personnel for accuracy and completeness. Assist with the ordering and renewals of certain supplies and needs such as poles, restrooms, and dumpsters, communicating with suppliers and subcontractors as needed. Assist with project bids, setups, and changes as needed as well as supporting project closeout activities. Track and update ongoing reports such as Crew Data Reports and Safety Call Attendance as well as providing other reporting as needed. Provide general administrative support. Other duties as assigned. EDUCATION AND EXPERIENCE REQUIREMENTS High School diploma or equivalent experience. Two plus years of experience in construction administration or project support. KNOWLEDGE, SKILLS, AND ABILITIES Working knowledge of construction billing, payroll time collection, and project documentation. Excellent attention to detail. Strong organizational skills and attention to detail. Strong written and verbal communication skills. Excellent interpersonal and customer service skills. Ability to manage multiple priorities with excellent time management with proven ability to meet deadlines. Ability to deal with a diverse group of all levels of management both internally and externally Ability to maintain confidentiality. Strong communication and interpersonal skills, with the ability to collaborate and build relationships with internal and external stakeholders. Ability to adapt to changing priorities and work well under pressure in a fast-paced environment. Proficiency in Microsoft Office Suite, specifically Excel, and other relevant tools. WORKING ENVIRONMENT/PHYSICAL REQUIREMENT: This position will work in-person in a normal office setting. NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones many be assigned at any time with or without notice. Service Electric Company provides Equal Employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Lumio Dental - Apply today, and we'll light the way! As an Office Manager, you will effectively manage the flow of the practice. From engaging with patients to being the liaison between team members and clinicians, you will be the central point of contact. In addition, you will oversee operations, office goals, and productivity. You will be supported and will partner with your Regional Manager to ensure the success of the practice. Our Ideal Office Manager YOU! Whether you have experience working in a dental office, or you are seeking your next career opportunity, we are looking for someone who has exceptional leadership skills and knowledge of operations in the healthcare industry. Our ideal Office Manager must have prior management skills, and be an effective leader with exceptional communication skills. Those that are successful in the role are organized, collaborative, and know how to train others. Job-Specific Expectations: Coordinates and manages office schedules for training, operations, and team members Oversees treatment plans and accurate estimates to the patients Partner with Dentist and Hygienist in coordinating the desired schedule to fit patients' needs Maintains patient care database by entering new information as it becomes available Schedule and confirm patient appointments Tracks and accurately pays all invoices and charges for the office, and orders supplies Makes daily bank deposits of cash and checks Ensures that all required documentation is completed efficiently and meets established deadlines Interviews, hires, and conducts performance reviews for all team members Coordinates morning huddles with team members Requirement(s): 1 year of management experience Driver's license and reliable transportation High School Diploma Bilingual is a plus Prior dental or health industry is a required Competitive Salary & More Benefit options included, but are not limited to, health, vision, dental, life, 401K, and MORE! Lumio company culture is caring and fun! You will love the feel and experience! Apply today and learn more!

Personal Assistant Midtown Home Improvements - Wentzville, MO $60,000/year - Full-Time, In-Person Midtown Home Improvements is hiring a sharp, organized Personal Assistant to support our CEO with both personal and business tasks. This role is perfect for someone who's detail-oriented, proactive, and tech-savvy. Key Responsibilities: Manage calendar, travel, and daily scheduling Run errands and coordinate household tasks Handle light accounting (expenses, invoicing, spreadsheets) Manage property maintenance and vendor coordination Assist with events, meetings, and project tracking Requirements: Prior personal assistant experience required Proficient in Excel, Microsoft Office, and Microsoft Teams Basic accounting knowledge Familiarity with contracts a plus Experience using AI tools like ChatGPT a plus Discreet, reliable, and highly organized Benefits: $60,000 annual salary Health, dental, vision, and 401(k) PTO + company-sponsored annual trip for you and a guest Growth in a fast-paced, supportive environment

Office Manager - Dream Dental Goodlettsville, Tennessee Dream Dental is looking for a strong, experienced, and people-focused Office Manager to lead our front office team. We're an established, high-volume practice with a large and loyal patient base, and we're seeking a leader who can ensure smooth operations, support team growth, and help maintain the exceptional patient experience we're known for. What We Offer: 4 days in office, 1 day admin Full comprehensive benefits package Supportive, collaborative team culture Modern practice using Open Dental Large, steady patient base Generous commission structure Requirements: Management experience in a dental office required Strong leadership, coaching, and team-building skills Experience with treatment plan presentation and financial discussions Knowledge of dental insurance, scheduling, and front office workflows High level of professionalism, reliability, and problem-solving ability Strong communication and organizational skills Key Responsibilities: Oversee daily front office operations to ensure efficiency and exceptional patient service Lead, train, motivate, and support front office team members Present treatment plans and discuss financial options confidently with patients Collaborate with clinical providers to maintain smooth patient flow Manage schedules, patient communication, and office systems in Open Dental Monitor practice performance metrics and ensure goals are met Handle escalated patient concerns with empathy and professionalism If you're an experienced dental leader who thrives in a fast-paced environment and loves delivering outstanding patient care through great systems and great people, we'd love to speak with you! Apply today and grow your leadership career with Dream Dental in Goodlettsville! #indeedwavedp

Office & Inventory Operations Manager - Data-Driven Operations + Process Optimization Our team is partnering with a long-standing, family-owned Mississippi company with over 50 years of proven success. They're seeking an Office & Inventory Operations Manager who brings structure, accuracy, and strategic thinking to the operational backbone of the business. This role is ideal for someone who excels at analyzing data, improving processes, and creating systems that directly impact revenue, efficiency, and the company's ability to scale. You'll play a key role supporting the General Manager in shaping the company's operational future. What You'll Lead Support daily office and operational functions to ensure productivity, accuracy, and exceptional customer service Oversee all areas of inventory management across multiple locations-auditing weekly counts, reconciling discrepancies, and placing replenishment orders Use advanced Excel skills and Route Manager software to download, analyze, and forecast inventory usage Drive process improvements by developing and implementing streamlined operational policies and procedures Provide project management support for initiatives tied to the annual operating plan Partner with finance and operations teams to control inventory costs and ensure quality, delivery, and budget expectations are met Hire, train, and coach office and warehouse support staff Analyze performance data, customer feedback, and sales insights to contribute to company growth Prepare inventory and usage forecast reports for leadership

Job Description SeekOne Roofing is searching for a full-time Personal Executive Assistant to the Owners! Here you're not just part of a company; you're part of a people-first mission. Rooted in purpose, growth, and service, we're proud to make a positive impact in our Brentwood, TN community and throughout Nashville, TN and Huntsville, AL. We know our people are the heart of our success, so we show it through competitive pay, strong benefits, and an uplifting culture where you can thrive. Apply today and unlock your potential! WHY YOU SHOULD JOIN US $50,000-$60,000 per year, based on experience Paid training to set you up for success PTO and flexible schedules for balance Weekly mentorship and personal development opportunities A supportive, faith-driven team culture Access to industry-leading CRM and tools Advancement opportunities with a fast-growing company Consistent Monday-Friday schedule, with occasional weekends as needed ALL ABOUT SEEKONE ROOFING We're guided by the values of BLESSED, FOCUSED, and COMMITTED. We provide top-tier residential and commercial roofing solutions while constantly improving our tools and techniques. Our dedication to excellence has earned us the GAF badge and the CertainTeed Five Star badge-symbols of the trust we've built with our customers. Here, you're not just joining a team; you're joining a family that invests in your growth and celebrates your success. ARE YOU THE PERSONAL EXECUTIVE ASSISTANT OUR OWNERS NEED? 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals WHAT VITAL ASSISTANCE DO YOU PROVIDE AS OUR PERSONAL EXECUTIVE ASSISTANT? As a Personal Executive Assistant to the Owners, you play a direct and vital role in supporting company leadership while keeping operations running smoothly. You manage the owners' calendars, schedule and coordinate meetings, and track follow-up actions to keep projects moving forward. You act as a trusted liaison-communicating on behalf of the owners with staff, clients, and external partners-ensuring communication flows seamlessly. You'll also arrange travel, handle correspondence, and support events, while contributing to special projects that reflect the owners' vision for efficiency and growth. Every day, you bring focus, organization, and a people-first approach as you work side by side with our owners to help lead the company forward. ADVANCE YOUR ADMINISTRATIVE CAREER TODAY! If you're ready to put your executive-level administrative skills to work directly alongside the owners in a place that values people first, we'd love to meet you. Applying is quick and easy-our process takes less than 3 minutes. Take the next step and join a team where you can grow, make an impact, and thrive! Job Posted by ApplicantPro

We are seeking a highly organized and proactive Office Manager, with Executive Assistant responsibilities providing administrative support to the CEO and executive leadership team. The ideal candidate will possess exceptional multitasking abilities, keen attention to detail, and the ability to handle both executive-level administrative tasks and day-to-day office management duties. We are looking for a long-term partner who will thrive in a role where they are not only deeply involved in shaping a productive and positive work environment, but also in being a key driver of our team's continued growth and progress. Key Responsibilities: Office Management: Office Operations: Oversee daily office operations and be the primary point of contact for all things office-related; maintain inventory levels for office supplies, etc. Vendor / Facilities Management: Manage relationships with office vendors and service providers, including office equipment maintenance; act as the liaison for facilities issues, including coordinating office maintenance and managing office space logistics Event Planning & Coordination: Organize team events, client meetings, and other internal/external functions, confirming logistical arrangements and successful event execution Food & Beverage Management: Oversee office food and beverage needs, including ordering and coordinating lunch for the team, managing snacks and beverages, and ensuring the kitchen area is stocked and well-maintained; responsible for cleaning up after meals and maintaining a tidy and organized office kitchen Executive Assistant to the CEO: All-inclusive Support: anticipating their needs, ensuring the efficiency of their schedule, communications, and key business operations Calendar & Schedule Management: Coordinate complex calendars, including scheduling meetings, travel, and events for the CEO, in alignment with the Leadership Team Travel Coordination: Organize domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries Inbox & Communication Management: Serve as the primary point of contact for internal and external communications; inbox organization: organize and label or file messages; flag or prioritize urgent items Expense Management: Prepare, review, and submit expense reports in a timely manner, ensuring adherence to company policy Confidentiality & Discretion: Handle sensitive and confidential information with integrity and discretion Requirements 1- 3 years of administrative experience (e.g. Reception / Office Manager / EA) Strong organizational abilities with the capacity to manage multiple priorities and deadlines Excellent written and verbal communication skills, with the ability to interact with high-level stakeholders, clients, and employees professionally A collaborative and flexible approach to work; ability to thrive in a fast-paced, dynamic environment Tech-savvy and process-oriented, with an eye for automation Knowledge of Microsoft Office Applications, including Outlook, Word, and Excel; CRM experience (e.g. Hubspot or Salesforce) a plus

An ambitious CEO and entrepreneur who manages multiple creative ventures across various industries is seeking a Part-Time Executive/Personal Assistant. This role involves managing properties, running errands, and ensuring that both personal needs and business operations run smoothly. The CEO is looking for a sharp, proactive, and solution-oriented Executive/Personal Assistant who can take the initiative to solve problems and explore creative approaches as needed. This position offers a unique opportunity to start part-time, with the potential for increased hours on a more consistent basis. Job Summary The primary goal of this specialized Executive/Personal Assistant role is to optimize the CEO's time and maintain smooth operations, especially during the CEO's travels. Responsibilities ·& & & & & & Property Management: Oversee the management of four Airbnb properties. Duties include (but are not limited to) serving as the primary point of contact for guests, resolving any complaints, scheduling and attending maintenance appointments, coordinating cleaning and laundry, managing inventory, conducting inspections, decorating for holidays, and performing any other related tasks necessary to ensure the smooth operation of the properties. ·& & & & & & Groundskeeping Pet Care: Provide care for the pets and maintain the gardens at each property. ·& & & & & & Errands: Handle various errands, including grocery shopping, supply runs, trips to the farmers' market, visits to the post office, and any other necessary tasks. & Requirements Essential Qualifications: Availability Monday-Sunday 7 AM - 3 PM (Some of the time on standby/on call) Must have a reliable car/transportation Strong willingness to learn High level of efficiency and comprehension. Possess excellent organizational and time management skills, along with the ability to adhere to strict timelines. Strong communication abilities and professional demeanor. Flexibility to adapt to changing priorities and schedules. Ability to work independently with minimal supervision. Tech-savvy with a demonstrated ability to learn new systems quickly Entrepreneurial mindset: Used to working in a start-up business environment and a growth-oriented attitude. Bonus: If you are handy (fix minor repairs) crafty.

Job DescriptionDescription: Lead with Excellence: Shape the Future of Dental Care as Our Office Manager! Are you ready to take the next step in your career and lead a high-performing team in a modern, patient-focused environment? Join our dynamic private practice where you'll play a key role in delivering comprehensive, high-quality dental care-backed by the support of a growing, globally recognized organization. This is more than just a management role-it's your opportunity to become the face of a thriving practice, collaborate with top-tier dental professionals, and lead with impact. What You'll Do As the Office Manager, you'll ensure smooth daily operations while cultivating a positive, high-performance culture within the practice. Your leadership will directly influence patient satisfaction, team morale, and business success. $10,000 Sign On/Retention Bonus available Key Responsibilities: Build and maintain a positive, team-oriented office culture that supports staff retention and development. Align the practice with company values, standards, and operational best practices. Lead, train, coach, and mentor team members to maximize individual and team potential. Analyze business metrics to drive revenue growth, manage expenses, and achieve monthly targets. Identify areas for improvement using data insights and implement effective performance strategies. Address patient and staff concerns promptly with clear, compassionate conflict resolution. Deliver weekly performance updates and improvement plans to the Area Manager. Ensure compliance with company policies, industry regulations, and safety standards. Uphold a polished, professional office environment, including appearance and cleanliness. Requirements: 2+ years of dental office management or healthcare leadership experience required Strong knowledge of dental office operations, insurance processes, and patient scheduling systems Experience managing budgets, controlling expenses, and meeting revenue goals Proficient in conflict resolution, problem-solving, and fostering a positive workplace culture Familiarity with HIPAA, OSHA, and other relevant regulatory requirements Comfortable working full-time hours including some Saturdays Benefits For Full Time Staff: Competitive Compensation Generous Paid Time Off Paid Holidays Medical, Vision, and Dental benefits. Health Savings Account, Life Insurance, Long Term Disability, and Short-Term Disability. 401k with matching program after one year of service. Access to all Army and Air Force Exchange Services (AAFES) facilities and services. DOCS Health is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job DescriptionBenefits/Perks 401K Matching Competitive Compensation Medical Insurance Personal Days We are seeking a office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. This individual must have a strong knowledge of dental insurances and dental assisting. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, overseeing staff, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Oversee training and development of team Collaborate with owner to create, update, and maintain office procedures Maintain office equipment in good working order Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Ensure credentialing of insurances are completed in a timely manor Qualifications High school diploma/GED required, some college preferred Previous experience as an Dental Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Strong knowledge of dental insurance and prior authorizations required Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Our Mission: Enable individual persons who have serious mental illness, co-occurring substance use disorder and/or a dual diagnosis of SMI and IDD live a life that is meaningful to them in the community on terms they define. Title: Hybrid Office Manager/Admissions Coordinator Summary of Job Description: Office Manager Support with general office needs, auditing, operations, and reports. Works closely with other departments to meet program goals. Admissions Coordinator Responsible for end- to -end process for admission of a new member to the Memphis House Program along with the assistance of admissions to the TN SOS Program. The Admissions Coordinator will work in partnership with the Community/Program Director, Sr. Director of Outreach and Admissions, and other internal teams. Specific Responsibilities: Office Manager: Update program telephone list as needed. Update Member residential assignments as needed. Support with uploading documents into the Electronic Health Record (EHR) including (but not limited to) the following: Physicals Dental Insurance Cards Discharge Paperwork Other Medical documents Collaborate with the PD and Case manager to ensure Census and Spacelist is correct and updated weekly. Run EVS (Eligibility Report) on all Members weekly. Ensure Member Treatment History is current in EHR. Order Supplies Monthly Ensure enrollment grid is up to date daily by 10 AM and submit reports as required Complete Program Contact Compliance Tracker daily and provide updates to PD as requested. Complete continuing educational requirements as aligned with regulatory compliance. Attend supervision sessions and meetings as scheduled with direct supervisor. Ensure the facility remains in compliance with state and licensure requirements and all facility needs are handled in a timely manner Other duties as assigned by the Program Director. Admissions: Contribute to continuous process improvement in best practices, and systems such as admissions tracking and tools and other documents, resources utilized by the admissions team Independently and collaboratively manages the admissions process end-to- end Facilitates interactions with member, collateral contacts, family, medical providers, and referral sources Manages and implements electronic health record related functions as they apply to the admission process and functions Works collaboratively with the Clinical Team to gather and provide needed information for clinical assessment. Submits authorizations with Managed Care Organizations and other payors as appropriate. Prepares internal admissions reports/deliverables as assigned Coordinates pre-admission tasks and processes related to the compilation of clinical information, scheduling of tours, and off-site evaluations and ongoing consultation with the member, family and associated professionals Maintain positive communication management with statewide providers including but not limited to hospitals, respite units, mobile crisis, foster care agencies, DCS, community advocacy groups, the criminal justice system, local law enforcement, and other sources of referrals Elicits, compiles and documents admissions relevant information including demographics, clinical history, and status, psychosocial and family information, historical course of treatment and provider placements, health statues, identification of the individual's personal goals and self -perceived needs, substance use and funding information. Brand Champion for the organization, clearly, professionally, and consistently articulating the company's mission, values, services, and case studies during contacts with referral sources Remain informed of developments in healthcare to support the organization's focus on growth, initiative, and innovation. In situations where Project Transition services are not appropriate; communicates with referral source and provides additional resources as able. Participate in departmental meetings as scheduled Additional Performance Expectations: Support and implement interventions and directives as directed by the Team. Always demonstrate compassion and concern when supporting a Member through embracing Project Transition and PCS Mental Health's Mission and Core Values. Approach Member engagement from a non-judgmental stance understanding that a Member's behavior is driven by experience, which may include trauma. Treat and speak to Members with supportive kindness even when a Member demonstrates intense behavioral or emotional actions. Staff will show Members dignity and respect for their values and lifestyles. Seek out appropriate support, consultation with Clinician or Psychiatrist (if applicable), in conjunction with the Program Director or obtain supervision, when they are uncertain about how to respond or support a Member effectively. Report back to the Treatment Team any observations of Member behavior that suggests Member may need additional treatment interventions and/or support. Engage with all external parties/ individuals with professionalism and with a positive customer service approach, understanding that they are always representing the organization. An understanding of and an agreement to value the concepts of a Trauma Informed workplace For all Full-Time Employees our benefit package includes: Paid Time Off Health Insurance available within 60 days of hire Company Paid Life Insurance STD/LTD Dental Insurance Vision Insurance Health Spending Accounts Able to participate in company 401K after 6 months of hire Company 401K match up to 3% All Employees have access to our Employee Assistance Program Qualifications: High School Diploma or equivalent (required), Associates degree (preferred) Proficiency with Microsoft software including Word, Excel, Access, Power Point, and Outlook (required). Ability to multi-task, prioritize and meet deadlines in a fast-paced environment. Ability to work independently and get projects completed in a timely manner. Ability to maintain consistent and punctual attendance. Strong analytical skills Strong interpersonal skills, flexible, patient, efficient, willingness to help. Self-directed team player Ability to maintain confidentiality.

Join Our Team as an Dental Office Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at Zoo Crew Pediatric Dentistry in Mt Juliet! At Zoo Crew Pediatric Dentistry, we create smiles that last a lifetime by making every visit a Kidsperience! We re on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We re Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8-hour shifts Starting Salary of $50,000 Occasional travel to surrounding offices as needed Daytime hours No nights! Availability to respond to patient issues outside normal work hours (within reason) Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, Creating healthy habits that last a lifetime, is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you re ready to bring smiles and make a lasting impact, we can t wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

Job Description Join Our Team as an Dental Office Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at Zoo Crew Pediatric Dentistry in Mt Juliet! At Zoo Crew Pediatric Dentistry, we create smiles that last a lifetime by making every visit a Kidsperience! We're on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We're Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8-hour shifts Starting Salary of $50,000 Occasional travel to surrounding offices as needed Daytime hours - No nights! Availability to respond to patient issues outside normal work hours (within reason) Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, “Creating healthy habits that last a lifetime,” is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you're ready to bring smiles and make a lasting impact, we can't wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

Job Description Dental Office Manager - Join us. Where your smile truly matters! At Ideal Dental, we're on a mission to revolutionize dental care-and we want you to be part of the journey! As one of North America's fastest-growing dental groups, we're driven by our vision to provide exceptional, comprehensive dental services all under one roof. Established in 2008, we're proud to be clinician-founded and clinician-led, with a focus on patient-centered care and an unwavering commitment to innovation and growth. Job Summary: A Dental Office Manager is responsible for overseeing all day-to-day operations of the dental office to ensure smooth and efficient functioning. This includes managing patient service issues to guarantee high levels of guest satisfaction, fostering office morale to promote a positive company culture, and creating staff schedules. The Dental Office Manager is expected to complete daily and monthly reports and take on additional responsibilities as required to support the office's needs. Every day, you'll help create beautiful smiles and contribute to the health and well-being of the community. Responsibilities · Oversee Daily Operations: Ensure the dental office runs smoothly by managing all day-to-day activities, from patient flow to team coordination. · Deliver Exceptional Patient Service: Address and resolve patient service issues with professionalism and care, ensuring every guest leaves with a positive experience. · Develop and Manage Team: Lead, mentor, and support the dental team, providing opportunities for professional development while ensuring the team works collaboratively to achieve office goals. · Foster Team Morale: Build and maintain a supportive, engaging work environment that aligns with our company culture and inspires the team to excel. · Staff Scheduling: Create and manage efficient staff schedules, balancing office needs with team availability to ensure optimal coverage and productivity. · Audit Patient Accounts: Review and verify patient accounts for accuracy, ensuring all billing and records are in top shape. · Guide Treatment Plans: Present treatment options clearly and compassionately, assisting patients in overcoming financial barriers and helping them make informed decisions. · Track Office Performance: Complete daily and monthly reports, analyzing key metrics to help drive office efficiency and growth. · Support Office Needs: Take on additional duties as required, contributing to the overall success of the office in various capacities. · Travel for DeNovo Offices: Be flexible and open to traveling to newly acquired DeNovo offices as needed to support their integration and ensure seamless operations. What do you need to have to be a part of our team? A minimum of 2 years of management experience, with dental experience preferred to bring expertise to the role. A high school diploma or equivalent. A welcoming smile and a positive attitude that creates a friendly and inviting atmosphere for both patients and staff. Strong communication and customer service skills to ensure effective interaction with patients and team members. Proven leadership abilities, with a talent for leading by example and motivating the team to succeed. A natural desire and ability to connect with and serve guests, ensuring they feel valued and well cared for. Excellent multi-tasking skills, with the ability to stay organized and focused while working in a fast-paced environment. DeNovo Offices: New or acquired offices may require travel. Why You'll Love It Here: At Ideal Dental, we're committed to helping you grow professionally, providing you with opportunities to expand your skills, work with cutting-edge technology, and make a lasting impact on your patients. If you're passionate about dental care, thrive in a dynamic, supportive environment, and want to be part of a team that values both excellence and compassion, this is the place for you. · MONTHLY BONUS POTENTIAL Medical insurance. Discounted dental benefits for the employee, their spouse, and dependent children. Paid holidays. Paid Time Off (PTO). 401K. Employee scholarship program. At Ideal Dental, we're dedicated to putting smiles on the faces of our guests and our team. We foster a supportive, positive environment where every team member can thrive, grow, and enjoy their work. Join us and be part of a culture where your smile truly matters.