Office manager/administrative assistant jobs in Kennewick, WA

The PROCEDEO Group, a national Design/Construction Program Management Company, is seeking a new Office Manager to support day-to-day office operations and provide administrative coordination for our team. This on-site position is based in our Portland, OR office and plays a key role in maintaining an efficient, organized, and professional work environment. The Office Manager will handle administrative tasks, support project documentation, coordinate office logistics, and collaborate closely with contractors, architects, third-party vendors, and internal stakeholders to ensure smooth operations and effective communication. Key Responsibilities: Oversee daily office operations to ensure a productive and well-organized work environment. Manage office supplies, equipment, and vendor relationships, ensuring resources are maintained and replenished as needed. Serve as the primary point of contact for office communications, visitors, and general inquiries. Coordinate meetings, events, travel arrangements, and schedules for leadership and team members. Support HR-related functions such as onboarding, maintaining employee files, and assisting with internal communications. Prepare and format reports, correspondence, and presentations as needed for leadership and project teams. Maintain both digital and physical filing systems, ensuring accurate and organized recordkeeping. Assist with planning and coordinating team events, office gatherings, and employee engagement activities. Ensure compliance with office policies, procedures, and confidentiality standards. Support facilities management, including maintenance coordination and workplace safety procedures. Provide administrative assistance for special projects and other duties as assigned. Qualifications: Strong organizational and time management skills with the ability to prioritize effectively. Excellent communication and interpersonal skills with a professional and approachable demeanor. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint High level of discretion when handling confidential information. Previous experience in office management, administration, or executive support preferred. Ability to work independently while maintaining a team-oriented and service-minded approach. Employment Benefits: Employee Benefits include a negotiable salary, 401K (with company match), full medical/dental/vision insurance, paid time off, life and disability insurance, paid maternity and paternity leave, tuition reimbursement, HSA and FSA medical plans as available to fulltime company employees. About the PROCEDEO Group: PROCEDEO is a national leader in alternative project delivery methods for architecture and construction, as well as cutting-edge construction technology within the education and municipal sectors. We oversee full portfolios of capital projects for K-12 districts, municipalities and universities from conception through all phases of procurement to completion. Our team prides itself on providing exceptional service while remaining attentive to client needs. We specialize in delivering projects efficiently and effectively, maintaining a client-focused approach. PROCEDEO is an equal employment opportunity company. For more information on our culture, history and portfolio of work and services, please visit **********************

Description This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? * Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. * Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. * Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. * Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: * Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. * Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. * Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. * Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. * Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities * Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. * On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen * Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: * Experience supporting C-level executives in a fast-paced, ever-changing environment * Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts * Takes the initiative and is extremely customer focused and organized * Comfortable navigating complicated calendars, international and US time zones * Able to make decisions and execute flawlessly * Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack * Strong project management and communication skills Benefits: * Flexible Paid Time Off * Paid Holidays and Floating Holidays * Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance * 401k with Employer Match * Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization * Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Salary105,000.00 - 120,000.00 Annual Listing Type Jobs Categories Clerical/Administrative | Management | Office Position Type Full Time Salary Min 105000.00 Salary Max 120000.00 Salary Type /yr.

This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? * Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. * Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. * Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. * Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: * Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. * Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. * Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. * Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. * Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities * Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. * On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen * Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: * Experience supporting C-level executives in a fast-paced, ever-changing environment * Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts * Takes the initiative and is extremely customer focused and organized * Comfortable navigating complicated calendars, international and US time zones * Able to make decisions and execute flawlessly * Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack * Strong project management and communication skills Benefits: * Flexible Paid Time Off * Paid Holidays and Floating Holidays * Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance * 401k with Employer Match * Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization * Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Mill Creek Family Dentistry is looking for an experienced Dental Office Manager to join their team. The primary role of the Office Manager is to partner with Practice Administrators and Practice Partners to run a financially viable dental office. This position will be the first point of contact for our patients and will set the tone for their experience. They maintain productive schedules, insurance coordination, and collections. Pay range for this position is $75k-$85k, depending on experience. Key responsibilities · Model the ethics, values and culture of the office and Mosaic Dental Collective. · Participate in the training of new team members. · Implement company policies and procedures. · Managing insurance claims. · Daily posting of insurance payments and accounts receivable quickly and accurately. · Manage office finances and expenses. · Ensure compliance with company policies as well as State, Federal, and other regulatory bodies. Work Schedule: Mon- Fri 7am-4pm Requirements Benefits · Competitive salary based on experience and qualifications · Comprehensive benefits package including medical, dental, and vision coverage. · Retirement savings plan (401k) with employer match for eligible employees Qualifications: High school diploma or general education degree (GED) or equivalent Minimum 2 year's dental office experience, with 3+ years preferred Excellent organizational skills Excellent interpersonal communication skills Patient advocate; empathetic, adaptable, and ethical Ability to multitask effectively Proficient in Microsoft Office Proficient in Open Dental software ·

Full-time Description Mosaic Dental Collective is looking for an experienced Dental Office Manager to join the collective team. The primary role of the Office Manager is to partner with Practice Administrators to run financially viable dental offices. This position will be the first point of contact for our patients and staff and will set the tone for their experience. They maintain productive schedules, insurance posting, and collections. This is a floater position and will require travel to various Mosaic clinics in the Seattle/Bellevue metro area as needed. Pay range for this position is $75k-$85k. Key responsibilities · Model the ethics, values and culture of the office and Mosaic Dental Collective. · Participate in the training of new team members. · Implement company policies and procedures. · Managing insurance claims. · Daily posting of insurance payments and accounts receivable quickly and accurately. · Manage office finances and expenses. · Ensure compliance with company policies as well as State, Federal, and other regulatory bodies. Work Schedule: Mon- Fri 7am-4pm Requirements Benefits · Competitive salary based on experience and qualifications · Comprehensive benefits package including medical, dental, and vision coverage. · Retirement savings plan (401k) with employer match for eligible employees Qualifications: High school diploma or general education degree (GED) or equivalent Minimum 2 year's dental office management experience, with 3+ years preferred Excellent organizational skills Excellent interpersonal communication skills Patient advocate; empathetic, adaptable, and ethical Ability to multitask effectively Proficient in Microsoft Office Proficient in Open Dental software ·

Join Our Team as an Operation Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at Harbor Kids Dental and Family Orthodontics in Aberdeen! At Harbor Kids Dental and Family, we create smiles that last a lifetime by making every visit a Kidsperience! We re on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We re Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8+-hour shifts Occasional Saturday work Occasional travel to surrounding offices as needed Daytime hours No nights! Availability to respond to patient issues outside normal work hours (within reason) Some Saturday work as needed Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, Creating healthy habits that last a lifetime, is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you re ready to bring smiles and make a lasting impact, we can t wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off About Us North Tabor Dental is a patient-centered dental practice dedicated to providing high-quality care in a friendly, professional environment. We are seeking an experienced and motivated Dental Office Manager to lead our administrative team and support the smooth, efficient operation of our practice. Position Summary The Dental Office Manager oversees daily operations, ensures excellent patient experiences, manages staff schedules and performance, and supports the financial health of the practice. The ideal candidate is a strong communicator, organized, and experienced in dental or medical office management. Responsibilities Oversee front desk operations, scheduling, and patient flow Manage and mentor administrative staff; assist with hiring and training Ensure accurate patient billing, insurance verification, and claims processing Monitor key performance metrics and support practice growth goals Maintain compliance with HIPAA, OSHA, and other regulatory guidelines Handle patient concerns with professionalism and empathy Collaborate with the dentist(s) to optimize daily workflows Maintain office inventory and coordinate ordering of supplies Manage payroll and support financial reporting as needed Qualifications 23+ years of experience as a Dental Office Manager or similar healthcare leadership role Strong knowledge of dental terminology, procedures, and insurance systems Proficiency in Dentrix dental management software Excellent communication, leadership, and problem-solving skills Ability to multitask, prioritize, and maintain organization in a fast-paced environment High school diploma required; associate or bachelors degree preferred Benefits Competitive pay (based on experience) Health, dental, and/or vision benefits Paid time off and holidays Retirement plan options Opportunities for continuing education Supportive and team-oriented work environment

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services |, etc. Learn More About ProSidian Consulting at ************************** Job Description ProSidian Seeks a Senior Administrative Support Specialist - GSSC (Full-Time [W-2]) to support an engagement for the US Dept. of Energy (DOE) Hanford. Preferred candidates present with relevant Government, Public Sector and Infrastructure (Nuclear and Environmental) Sector experience (functional area experience also ideal) This service supports with relevant Government, Public Sector and Infrastructure (Nuclear and Environmental) Sector experience (functional area experience also ideal) Sector Clients (For Present / Future Requirements) and ProSidian Team Members work as part of a Engagement Team Cadre (Labor Category ) to fulfill FFP - Firm Fixed Price (FFP) Task Order (TO) requirements for a provide Administrative Support services and general support services for The Department of Energy (DOE) Hanford Site - Hanford Procurement Division (HPD). The Senior Administrative Support Specialist Specialist shall provide general support services support in the following areas: We aspire to build and enhance an exceptional and diverse team of high-achievers who always put mission and the spirit of service first. Senior Administrative Support Specialist - GSSC Candidates shall work to support requirements for FY23-01: Hanford Procurement Division Support Services Swim Lanes and Serve as a Hanford Procurement Division (HPD) Senior Administrative Support Specialist Specialist (to include general administrative support duties): Support the review and process Requests for Services (RFS) submittals submitted by other DOE contractors. Support the process of contract modifications for Indefinite Delivery/Indefinite Quantity (IDIQ) task orders on directed work scope or reliability projects. Support in writing complex Pre-Negotiation Plans/Price Negotiation Memorandums, and support DOE contracting personnel in the process for negotiating large, complex, sole source contracting actions. Gathering information for various negotiation sessions and Provide Cost Price support analysis for the team. Support complex subcontract reviews in accordance with DOE and local guidance as requested. Gathering information for various audits/data calls. Support correspondence creation for letters to DOE contractors, DOE Contracting Officer Representative designations - terminations, etc. Assist with the review and process of contractor invoices in a timely fashion. Support the review and process Requests for Services (RFS) submittals submitted by other DOE contractors. Support the process of contract modifications for IDIQ task orders on directed work scope or reliability projects. Assist contract specialists and contracting officers. Support in coordinating Contractor Performance Assessment Reporting evaluations, by scheduling technical input, and working with the Contracting Officers and Contract Specialist #TechnicalCrossCuttingJobs #EnergyTechnology #Jugaad #Hanford #EnvironmentalManagement #NukeWorker Qualifications The Senior Administrative Support Specialist - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position. 0 0 QUALIFICATIONS The Senior Administrative Support Specialist Specialist shall possess the following minimum qualifications: Bachelor's degree in a business field of study (Accounting, Economics, Management, Marketing, etc.). Six (6) years of experience in the contracting field may be substituted for a bachelor's degree. 5 years of experience in Government contracts and contract administration. Experience in policy preparation and policy management, evaluations, assessments of contract documents, and quality assurance of contract administration. Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement, Financial Assistance policies. Experience in all areas of Government contract formation, administration, and contract negotiations, either federal or commercial, from small purchases up to $10 Million or more in value. Proficiency in Microsoft Word, Excel, Power Point Excellent communication skills. Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors. Vaccinated to meet requirements of Executive Order 14042 U.S. Citizenship U.S. Citizenship Required - You must be a United States Citizen Excellent oral and written communication skills (This employer participates in the e-Verify program) Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Other Requirements and Conditions of Employment Apply May be required to complete a Financial Disclosure Statement Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance. DELIVERABLES Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The Senior Administrative Support Specialist Specialist shall ensure that duties are performed in a competent and professional manner that meets milestone/delivery schedules as outlined below: Weekly Status Report. This report will address work accomplished, with deliverable progress provided to the technical monitor. Monthly Status Report. This report will be a combination of the weekly status reports and shall be submitted with the monthly invoice. The report shall also include: Deliverable progress, and date(s) submitted, submitted within the invoice period. Work schedule for Contractor employees, to include any leave taken. TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis. A wide range of investment options are available with a personal financial planner available to assist you. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital

Job Description Sage Dental Wellness is a new biologic dental practice in Eugene Oregon that is growing quickly. We are looking to add an experienced Dental Office Manager to our work family, who is passionate about oral health and the whole body approach to dentistry, believes in healthy living, is kind, reliable and has an excellent work ethic and communication skills. Our ideal candidate is an experienced dental office manager who is looking for a career as a key administrative professional, who is responsible for ensuring the smooth and efficient operation of a dental practice. Teaching skills are needed to help train the team and help support the practice. This position requires working closely with our professional team through excellent communication to help you best represent our practice vision and philosophy. One should possess excellent organizational skills, leadership abilities, and a deep understanding of dental office workflows to maintain productivity and enhance patient satisfaction. One must have financial management skills, such as billing and insurance claims. You will need a good understanding of how to productively and efficiently schedule patient appointments so no patient is waiting and to minimize production down times as well as collect deposits and payments where computer and billing skills are required. This position requires the following: 1. Leadership and Team Management Skills- Help with team member interviews, hiring, reviews, questions, schedules and motivate the team to build a community that works in harmony. Have the ability to recognize and a willingness to take initiative to complete or reassign tasks that may be overwhelming a team member to help maintain balance of team job duties and responsibilities. Under strained situation this may require you to chair side assist, clean, sterilize, turn rooms over if no other person is available. Hold the team accountable to assigned job duties ensuring follow-through and implement office policies and procedures. Have the ability to adopt to changes as the practice grows, being open to new policies, procedures and protocols. Be willing to be the change maker when you see areas that need improvement once discussed with doctor and agreed to implement. This position requires "Walking the Floor", interacting with the team, takes the pulse of the organization and assesses status and needs of their team. 2. Organizational Skills- Keeping files and supplies organized, running team, safety and compliance meetings that are logged and referenced and keeping records of office compliance and maintenance schedules so everything runs smoothly. Be in charge of all HIPAA, OSHA, CPR, and any other regulatory standards. Have the ability to multi-task not loosing focus on the task at hand while managing multiple operations. Work in a timely manner, not leaving patients or team members waiting longer than needed for requests/answers. 3. Communication Skills- Work closely with the doctor in a professional manner, to maintain clear and consistent communication on a daily basis or as needed outside of patient treatment times to help facilitate the practice vision and philosophy. Keep clear records of requested tasks/job assignments delegated to you and follow-up with doctor when completed to insure follow through. Be accountable for your actions demonstrating thoughtfulness for the practice, patients and team in the decisions you make. Must have the ability to resolve patient and team member concerns, build trust amongst the team and patients. 4. Financial Management Skills- Solid understanding of how to schedule for productivity and efficiency. Ability to understand patient insurances billing, finances, and payment plans. Ensure we are collecting for all deposits and treatment so there are no outstanding balances when run end of day report. Knowledge of insurance processes is critical in helping facilitate reimbursement to patient and support patient relations. Run reports catching and correcting any errors. Monitor and report office performance metrics to owner that may require additional follow-up or changes in policies. 5. Knowledge of Dental Software and Technology- A strong technology background is required as this is a very high tech practice/position and being able to manage the technology is a daily operation. Proficiency in computer skills is a must as well as good written communication skills. This position will make forms, documents, slide presentations and spreadsheets for better patient and team communication. Strong proficiency in using our dental office management software so you can help others in the office who have questions, attending software trainings on a regular basis for updates will be required. Having a good grasp of our practice management software and familiarity with technology streamlines tasks like appointment scheduling, patient record keeping , treatment planning/presenting and billing. You will also need to understand how to best maximize the software for reviews, reports, recare and patient communication. 6. Coordinate Marketing Initiatives- Promote the dental practice in the community to help attract new patients. Have the ability to work with social media helping to educate and share online about our practice. Attend events in the community as they arise, educating and effectively communicating our practice philosophy and unique services. This position offers a nice work environment with a supportive team, competitive compensation, fully vested 401k with profit sharing, paid vacation, dental an health benefits. We request 3 years minimum dental office manger experience and past experience as an assistant or hygienist is ideal. Please send us your resume and any additional information you feel will help us learn more about you. Sincerely, Sage Dental Wellness and Team

Administrative Assistant Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, F Joel Financial in Richland, WA, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients are a must! Minimum Requirements: 3-5 years of administrative office experience in a fast-paced environment Bachelor's Degree preferred Financial industry experience preferred but not required Advanced skills with the MS Office Suite CRM experience (Salesforce) This position requires you to possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Outgoing and positive attitude Detailed oriented Ability to demonstrate persistence to achieve quality Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back-Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospect plan prep Provide marketing support as needed including newsletters, blog, social, website, communications, events, etc. Salary: $24-$26/hr Benefits Health Insurance PTO 401k Hours: Monday -Thursday: 8:30 am - 5:00 pm Fridays: 8:30 am - 3:00 pm Some seminar attendance Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Employment Type: Full-time Reports To: Design Operations Manager ______________________________________________________________________________ Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life - from complex commercial facilities to cultural landmarks - through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. ______________________________________________________________________________ Role Overview We're seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugene design department. This position is the hub for project accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As the sole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team. ______________________________________________________________________________ Key Responsibilities Set up and maintain projects in Deltek / Ajera from contract execution through final billing - including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Ausland's central accounting team for financial alignment. Manage local office operations - supplies, vendors, building access, conference rooms, and mail. Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.). Support project managers with budgets, schedules, and client communications. Enforce SOPs for design+build integration and ensure completion of performance measurements such as schedule updates. Foster a positive office culture and coordinate local events. ______________________________________________________________________________ Qualifications 5+ years in office management, project accounting, or business coordination in an A/E/C firm. Proficiency with Deltek / Ajera or similar project/financial management software. High aptitude for technology, including troubleshooting and training staff on platforms. Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint). Excellent organizational, communication, and problem-solving skills. Ability to work independently and represent the Eugene office with professionalism. Highly desired: Experience in architecture and engineering industries. ______________________________________________________________________________ Why You'll Love Working Here Key leadership role in a collaborative and creative environment. Direct impact on project success and client satisfaction. Competitive salary and benefits package. Be the trusted point of contact for staff in our Eugene and Grants Pass office's. ______________________________________________________________________________ EEO Statement Ausland is an Equal Opportunity Employer. We revel in diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at ************.

Zoetis Veterinary Medicine Research and Development (VMRD), Global Animal Science and Welfare (GASW) in Kalamazoo, MI is seeking a talented, experienced individual to provide administrative, and systems support at the Administrative Associate level. Zoetis is a global animal health company dedicated to supporting customers and their businesses. Building on 60 years of experience, we deliver quality medicines, biopharmaceuticals, and vaccines, complemented by diagnostic products and genetic tests and supported by a range of services. We are working every day to better understand and address the real-world challenges faced by those who raise and care for animals in ways they find truly relevant. Zoetis discovers, develops, and manufactures a diverse portfolio of animal health medicines, biopharmaceuticals, and vaccines designed to meet the real-world needs of veterinarians and the livestock farmers and companion animal owners they support. Position Summary This role will be primarily responsible for administrative support including training systems support, general administrative tasks including presentations, documents, meeting oversight and travel support, and working across a team of administrative specialists to manage special events across R&D. This position is in Kalamazoo, Michigan, and reports to the Vice President, Global Animal Science and Welfare (GASW). Excellent communication, attention to detail, agility, organizational and interpersonal skills, as well as proficiency with Microsoft programs are essential. The candidate must be able to work both independently and in team settings to generate high quality results in an effective and efficient manner. All work performed will be in accordance with Zoetis and VMRD procedures and work standards. The candidate will often work in close coordination with other VMRD administrative support personnel on projects and may occasionally perform back-up administrative duties on behalf of these personnel. Responsibilities include, but are not limited to the following: * Schedule internal meetings and coordinate meeting resources, including booking rooms and setting up online or video conferencing details. * Manage calendars, travel bookings, and expense reports for senior leaders. * Arrange travel accommodations for visiting colleagues from other company sites, consultants, seminar speakers, and other invited guests using corporate booking tools. * Coordinate guest office accommodations and facility provisions for site visitors. * Create PowerPoint presentations, meeting minutes, and technical reports as needed. * Use electronic document management systems to format, edit, and manage documents, including version control, reviews, and signatures. * Provide support to senior management, directors, and teams within VMRD departments. * Prepare and track purchase orders, process invoices, and maintain departmental systems. * Maintain and optimize document management systems, including SharePoint sites. * Adhere to internal standard operating procedures (SOPs) and regulatory requirements when completing assigned tasks. * Provide administrative support for onboarding and offboarding of employees, contractors, and interns, following established process checklists. * Assist with interview coordination and logistics for candidates. * Offer troubleshooting assistance and training to new hires and current staff. * Provide back-up coverage for other administrative personnel during absences. * Plan and coordinate special on-site and off-site meetings and events, including booking facilities, arranging A/V services, ordering supplies, coordinating catering, and scheduling group tours or evening activities. * Chair or co-chair VMRD-sponsored events and initiatives. * Champion continuous improvement efforts across VMRD. Basic Qualifications: * High school diploma or equivalent; * 2+ years of administrative experience, including executive support responsibilities. * Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher) Preferred Qualifications: * BS degree or equivalent experience preferred * Capacity to learn new digital systems including learning management and document management systems. * Ability to effectively plan and complete work in accordance with stated deadlines. * Excellent written and verbal communication skills. * Effective time management skills. * Attention to detail to produce high quality work. * Open to new ideas and ability to improve upon current processes. * Adaptable to new work processes and new systems/technology. Full time Regular Colleague Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search. Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at ********************************** to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at ********************** site, or (2) via email to/from addresses using only the Zoetis domain of "@zoetis.com". In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.

Details Information Department Radiation Center (RIP) Title Office Manager Job Title Office Manager Appointment Type Professional Faculty Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Radiation Center is seeking an Office Manager. This is a full-time (1.00 FTE ), 12-month, professional faculty position. The Radiation Center is a unique institutional facility designed to provide support to instructional and research programs for all OSU departments and to other organizations statewide, nationally, and internationally. The Radiation Center occupies approximately 45,000 square feet of floor space and houses the Oregon State TRIGA reactor ( OSTR ), which is licensed to operate continuously at a power level of 1.1 MW. There are approximately 30 permanent employees located at the Radiation Center as well as research personnel on a temporary basis. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities 40% Administrative Support to the Director + Provide comprehensive administrative support to the Radiation Center Director. Screen telephone calls and manage access to his time. Open and process incoming mail, responding or forwarding to appropriate staff for action. + Maintain the Center's and Director's calendars. Coordinate meetings, conferences, and other special events. Supervise arrangements for facility tours. + Professionally relate to facility residents and visitors. Serve as an information resource with regard to services, policies, and procedures. + Compose correspondence, reports, and other materials relating to confidential or sensitive facility matters. 40% Administrative Support to the Center + Manage and coordinate administrative tasks supporting the Radiation Center. + Develop and implement internal offices policies and procedures to ensure efficient workflow and address issues related to support services for faculty, staff and students. + Manage key control and accountability system for the facility. Conduct annual physical inventories of all security keys in accordance with US Nuclear Regulatory Commission ( NRC ) regulations. Maintain accurate records for all keys that are subject to NRC audits. + Coordinate facility orientation for all persons with access to the Center, including orientation packets and forms, video orientations, key requests, and after-hour permits. + Manage and maintain manuals and files for the Reactor Operations Committee, Reactor Administrator, Senior Health Physicist, and coordinate the preparation of the Radiation Center Annual Report. + Monitor, evaluate, and coordinate all facility web pages and other promotional media. + Serve as personnel manager for all Center employees, using HRSC Employee Portal, and Benny Hire for personnel transactions. Coordinate and serve on hiring committees, process all hiring and termination paperwork, maintain files of present and former employees, and advise Center Director and staff of personnel rules. + Serve as backup for the Business Manager, providing support for fiscal and other bookkeeping duties needed. Maintain working knowledge of Banner, Concur and BennyBuy. + Serve as backup for Office Specialist/Receptionist to cover front desk during their lunch breaks and vacation days. 20% Supervision of Clerical Staff + Serve as the immediate supervisor of the receptionist. Assign and manage workloads. + Train staff, review work, identify training needs, and plan professional development. + Conduct performance appraisals, approve leave, and mediate discipline and grievance issues. + Initiate search process as applicable and participate in recruitment. + Facilitate a safe, respectful, and inclusive work environment and support opportunities for the growth and development of students. What You Will Need + Bachelor's degree in Business Administration or related field and a minimum of three years' experience providing advanced administrative support, or an equivalent combination of education, training and experience. + Experience with Microsoft 365 using Word, Excel, and Access. + Demonstrated ability to maintain confidentiality of personnel and departmental records. + Demonstrated ability to coordinate effort, communication, tasks, and priorities between departments and agencies. + Demonstrated ability to act independently and to work in a team setting to support a diverse set of professionals including faculty, staff, and students, administrators, and the public. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Prior experience in administrative role for OSU or higher education experience in the Academic industry. + Experience using Concur, Banner, Benny Hire, BennyBuy, Outlook, HRSC Employee Portal, and Drupal. + Demonstrated experience assisting in the management of long- and short-term goals and objectives. Working Conditions / Work Schedule Full-time, preferred work schedule Monday-Friday from 7:30am-4:30pm with occasional need to stay until 5pm when covering for receptionist. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Recommended Full-Time Salary Range $32.36 - $35.76 Link to Position Description ********************************************************* Posting Detail Information Posting Number P09599UF Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2026 Anticipated Appointment End Date Posting Date 12/10/2025 Full Consideration Date Closing Date 12/29/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Nicole Thompson at ******************************* We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

WHITMAN COLLEGE Located in the historic community of Walla Walla, Whitmans vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country. Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the colleges working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO). POSITION PURPOSE Whitman College seeks a highly organized, proactive, and detail-oriented Office Manager to join the integrated healthcare team at the Welty Health and Counseling Center. This is an exciting opportunity for a professional who is dedicated to supporting student wellness and passionate about delivering outstanding administrative and patient care services in a dynamic clinical environment. The Office Manager plays a key role in the day-to-day operations of the Health and Counseling Center, ensuring that all administrative functions run smoothly and efficiently. This position serves as a first point-of-contact for students and visitors, providing a welcoming and supportive presence while maintaining the highest standards of confidentiality and professionalism. This role is essential to maintaining a well-organized, responsive clinic that supports the physical and mental well-being of the Whitman student community. This position reports directly to the Assistant Vice President of Wellness. PRINCIPAL ACCOUNTABILITIES Office Management (40%) Work independently within established procedures, exercising sound judgement and initiative to address issues and manage details with minimal supervision. In partnership with Centers leadership team (AVP for Wellness, Clinical Counseling Director & Health Center Director), medical and mental health providers and support staff, coordinate scheduling, manage communications, oversee records and data systems, and contribute to a collaborative, student-centered care environment. Provide direct oversight of front office operations at the Welty Health and Counseling Center, ensuring smooth and efficient daily functioning. Regularly monitor providers licenses and certifications to ensure they are current. Meet weekly with Welty Health and Counseling leadership team to identify needed administrative support and review any updates to processes and procedures. Collaborate with front desk staff to answer phone calls, monitor the clinics email inbox, and warmly greet, triage, and assist students, clients, and visitors with exceptional customer service. Uphold and monitor compliance with office policies and procedures, including daily financial operations and recordkeeping. Assist staff with IT troubleshooting and Human Resources-related tasks, serving as a liaison to relevant departments. Manage the ordering, inventory, and reconciliation of office and medical supplies and services, ensuring timely procurement and cost tracking. Integrated Student Health (35%) Coordinate scheduling of student appointments with clinical staff as needed, prioritizing student needs while balancing priorities and availability. Primary point-of-contact for incoming students that contact the center over the summer to discuss healthcare needs. Triage to appropriate clinical staff as needed. Respond appropriately to urgent student needs by performing limited triage and promptly communicating with clinical staff when immediate attention is required. Serve as a knowledgeable resource for students regarding health insurance, particularly in assisting international students with plan navigation and questions. Facilitate referrals to off-campus medical and mental health providers, including maintaining a current list of community resources and coordinating care when appropriate. Ensure all student and client information is handled in strict compliance with HIPAA, FERPA, and relevant state confidentiality laws. Partner with the Welty Health and Counseling Center leadership team (AVP for Wellness, Clinical Counseling Director, Health Center Director and Assistant Director of Wellness; Health Promotion) to develop and implement procedures that promote equitable, inclusive, and accessible healthcare for all students. Provide fiscal oversight and operational support of resource allocation for the Welty Health and Counseling Center budgets. Manage the social media presence, as well as all website changes for Welty Health and Counseling Services. Manage logistics and outreach related to meetings and services with student groups (e.g., SVP, EMS). Administrative Support (25%) Serve as a super-user and key resource for the clinics integrated Electronic Health Record (EHR) system, providing support and training as needed. Build and maintain collaborative relationships with vendors, campus departments, and community partners to support clinic operations. Support and help coordinate campus outreach events. In collaboration with the Welty Leadership team, coordinate and execute events and retreats, including managing logistics, securing space and resources, coordinating with internal and external partners, and ensuring smooth day-of operations. Lead data collection, reporting, and dissemination efforts, supporting internal evaluation and decision-making. Process and manage medical records requests, ensuring timely and secure information exchange in compliance with privacy regulations. Transact/Blackboard set up and oversight. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Must be able to explain and/or demonstrate possession of the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation. Specifically, Strong interpersonal and communication skills (verbal and written), with sensitivity to individual needs and a commitment to maintaining confidentiality. Ability to actively and positively contribute to the colleges core values of diversity, equity, inclusion, antiracism and access. Proven ability to work effectively both independently and as part of a collaborative team. Excellent organizational skills, time management, and attention to detail. Ability to create and maintain a professional, inclusive, and supportive front office environment. Demonstrated ability to support a diverse student population with varying medical and mental health needs. Commitment to and understanding of diversity, equity, and inclusion in a healthcare and higher education setting Resourceful and proactive in assisting staff and students in accessing needed information and support. Skilled in building and maintaining positive working relationships with campus and community partners. Proficient in Google Workspace (Docs, Sheets, Slides, Drive, Calendar, Gmail) with the ability to quickly learn new systems such as electronic health records (EHR) and student information systems. Ability to remain calm, supportive, and professional when assisting students in crisis or under stress. Demonstrated ability to manage competing priorities, meet deadlines and maintain accuracy in a dynamic work environment. MINIMUM QUALIFICATIONS Associates Degree. 5+ years of experience in office management, administrative support, receptionist roles, or in a service-oriented environment. OR a combination of relevant education, training, and experience. Whitman College values diverse pathways to acquiring skills and knowledge and encourages applicants to demonstrate how their background aligns with the role. PREFERRED QUALIFICATIONS Bachelor's Degree. Experience in outpatient mental health or medical setting. Experience in higher education. Experience working with electronic medical records programs. Please note that while the description details both required and preferred qualifications, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications and have passion for the work, you are encouraged to apply. BENEFITS Whitman College offers a competitive benefits program that is designed to attract qualified candidates and retain talented employees. Full-time employees enjoy the following benefits: Medical/Dental/VisionInsurances. Basiclife,accidental death and dismembermentandlong term disabilityinsurances with the capability to elect additional voluntary coverage. 403(b) Defined Contribution Retirement Planwith a 10% matching contribution aftereligibility requirementsare met. Paid Time Off:20 accrued vacation days,12 accrued sick days,13 paid holidays. Tuition Remission Dependent Children Employeetuition waiver for two Whitman courses per semester. Employee Assistance Program Relocation assistance for eligible employees. Learn more about benefits eligibilityhere. DISABILITY ACCOMMODATION FOR JOB CANDIDATES Contact Human Resources regarding requests for disability accommodation in the employment application process. APPLICATION REVIEW Application review will begin November 17, 2025, and continue until the position is filled. START DATE December 8, 2025

We are looking for a Front Office Manager to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: $20.00 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.