Executive Administrative Assistant
Office manager/administrative assistant job in Dayton, OH
Administrative Assistant (Senior Executive Support)
Our client is seeking a highly organized and dependable Administrative Assistant to provide high-level support to a group of C-level executives. This role requires exceptional attention to detail, strong communication skills and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Manage complex calendars and schedule meetings for multiple executives.
Coordinate internal/external meetings, including agendas and materials
Handle confidential information with discretion and professionalism
Prepare correspondence, reports, and presentations.
Assist with project deadlines, follow-ups and department coordination.
Serve as a professional point of contact for leaders, staff and external partners.
Support teams needs including travel arrangements, expense processing and meeting logistics.
Qualifications
3+ years of administrative or executive assistant experience supporting senior leadership
Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Ability to prioritize and manage competing tasks for multiple leaders simultaneously.
Demonstrate professionalism, reliability, and independent decision-making
Dental Office Manager
Office manager/administrative assistant job in Cincinnati, OH
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
Job Type: Full - Time
Salary: $53000 - $58000 / year + monthly and quarterly incentive earnings **
At Aspen Dental, we put You First. We offer:
A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
Career development and growth opportunities to support you at every stage of your career
A fun and supportive culture that encourages collaboration and innovation
Free Continuous Learning through TAG U
How You'll Make a Difference:
As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
Hire, develop, manage and retain the office staff
Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
Additional tasks as required
Preferred Qualifications
Minimum of one year of managing a team of direct reports
High school diploma or equivalent; college degree is preferred
A people centric leader who motivates and inspires others
Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
Demonstrate analytical thinking; place a premium on leveraging data
Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.
*May vary by independently owned and operated Aspen Dental locations.
**Limitations apply, please see recruiter for details
ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Parish Executive Secretary
Office manager/administrative assistant job in Cincinnati, OH
Employees of St. Ignatius will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based agency, and adhere to the policies of St. Ignatius. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Cincinnati or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.
Role Description
This is a full-time on-site role located at St. Ignatius of Loyola Parish in Cincinnati, OH. The Parish Executive Secretary will manage the day-to-day clerical and administrative duties required to support parish operations. Responsibilities include maintaining records and schedules, preparing correspondence and reports, coordinating meetings, and providing general administrative support to the parish leadership. The Executive Secretary will also serve as a point of contact for parish communications and assist with addressing inquiries from parishioners and the public.
This person will work very closely with the Pastor managing his schedule, events, and ministries.
Qualifications
Proficiency in Clerical Skills, including managing schedules, handling documents, and maintaining records
Strong Communication and interpersonal abilities, including written and verbal exchanges
Experience with Company Secretarial Work or similar, including composing correspondence and organizing meeting agendas
Expertise in Executive Administrative Assistance, such as supporting leadership tasks and managing resources effectively
Customer Service skills, demonstrating professionalism and courtesy in responding to inquiries and interacting with parishioners
Familiarity with office software programs such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask, manage priorities, and work independently
Bachelor's Degree in related field is preferred (Business, Communications, Management, HR, etc.) Experience: A minimum of 5 years of office experience in a similar administrative or executive support role is required.
·
I. POSITION CONTENT
A. MAJOR POSITION RESPONSIBILITIES AND REGULAR ACTIVITIES
1. Administrative and clerical support
· Act as the first point of contact for visitors and handle incoming calls, emails, and mail, directing inquiries to the appropriate person.
2. Record and database management
· Maintain accurate parish records, membership lists, and financial contributions.
· Other various duties as requested by the staff, Director, and Pastor.
3. Communications and bulletins
· Draft, edit, and contribute to weekly bulletins, newsletters, and other church communications. This may also include updates for the church website.
4. Event coordination
· Assist in the planning and coordination of parish events, meetings, and services. This includes managing bookings for church facilities and planning for special events like weddings and funerals.
5. Office Management
· Ensure the office is organized by managing office supplies, maintaining filing systems, and performing other clerical tasks.
II. POSITION SPECIFICATIONS/REQUIREMENTS
A. SKILLS, KNOWLEDGES AND/OR ABILITIES
· Commitment to the mission and values of the Catholic church is required.
· Professional demeanor and the ability to work effectively with staff, clergy, and parishioners.
· Technical Proficiency: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook) and Google, and the ability to quickly learn new software or parish management systems.
· Organizational Skills: Excellent organizational, time-management, and problem-solving skills, with the ability to manage multiple priorities and deadlines with minimal supervision.
· Communication: Strong written and verbal communication skills, including good grammar and the ability to interact effectively and with a welcoming, pastoral attitude with a diverse community of people. The ability to use discretion and confidentiality, especially when handling sensitive information, is required.
Dental Office Manager
Office manager/administrative assistant job in Hamilton, OH
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
Job Type: Full-Time
Salary: $50000 - $55000 / year + monthly and quarterly incentive earnings **
At Aspen Dental, we put You First. We offer:
A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
Career development and growth opportunities to support you at every stage of your career
A fun and supportive culture that encourages collaboration and innovation
Free Continuous Learning through TAG U
How You'll Make a Difference:
As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
Hire, develop, manage and retain the office staff
Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
Additional tasks as required
Preferred Qualifications
Minimum of one year of managing a team of direct reports
High school diploma or equivalent; college degree is preferred
A people centric leader who motivates and inspires others
Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
Demonstrate analytical thinking; place a premium on leveraging data
Additional
Additional
Additional Job Description
Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.
*May vary by independently owned and operated Aspen Dental locations.
**Limitations apply, please see recruiter for details
ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Office Manager
Office manager/administrative assistant job in Cincinnati, OH
Job Title: Office Manager
Job Type: Contract (Indefinite, Full-Time, Onsite)
Compensation: $25/hour
Our client, a global leader in sustainable design and engineering solutions, is seeking an Administrative Assistant to support their office move and ongoing day-to-day operations.
This is a high-visibility, full-time contract role ideal for someone who thrives in a dynamic, fast-paced office environment. If you have a strong administrative background and enjoy taking ownership of tasks with minimal supervision, this could be a perfect fit.
Key Responsibilities:
Office Move Support:
Serve as the on-site coordinator for an upcoming office relocation
Liaise with vendors (IT, movers, facilities, etc.)
Oversee packing, labeling, and organizing materials
Ensure the new office is fully set up and ready for Day 1 operations
Act as the primary administrative point of contact throughout the transition
Ongoing Office Support:
Manage mailroom operations: USPS, FedEx, UPS, corporate shipping accounts
Assist with ordering and inventory of office supplies and equipment
Provide virtual administrative support to other offices as needed
Assist staff with formatting documents and preparing deliverables
Support the front desk and facilities teams as backup when needed
Ensure all equipment and office procedures are maintained and efficient
Required Qualifications:
4-5 years of administrative experience (flexible for candidates with strong aptitude and professionalism)
Strong interpersonal, organizational, and communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel/Smartsheet, Teams, PowerPoint)
Detail-oriented, proactive, and able to work independently
Ability to manage competing deadlines and priorities
Comfortable lifting up to 40 lbs (e.g., paper boxes, packages)
Discretion and professionalism in handling confidential information
Financial acumen to manage basic budgets and invoices
AimHire is an equal opportunity employer.
Project Coordinator/Executive Assistant - Richmond, IN
Office manager/administrative assistant job in Richmond, IN
Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives.
Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future.
The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.
Office Manager
Office manager/administrative assistant job in Englewood, OH
Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating.
As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials.
Office Manager Perks and Benefits:
* No experience is required, but 1-3 years of experience is preferred.
* Paid training.
* Full-time
* Annual company convention (determined by the owner and local structure goals)
* Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company).
Office Manager Responsibilities:
Customer Management
* Develop trust with customers by living our Core Values all day and every day.
* Creating raving fans by providing extra-mile service
* As soon as possible, convert leads to appointments by scheduling appointments for the sales team.
* Follow up on open proposals as needed.
* Keep the showroom and office organized and presentable.
* Assist in the development, management & delivery of local marketing tactics.
* Resolve customer conflicts.
Marketing
* Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations.
* Strengthen emotional connections with customers and the community by engaging in the community and making it fun!
* Support and participate in home shows.
* Support and implement local marketing efforts as needed.
Operations (Production)
* Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders.
* Order all products needed for jobs accurately and follow up on delivery.
* Schedule the job to meet the schedule of customer and installers.
* Communicate with installers and customers on start dates and times.
* Update the customer with ongoing details of installation and job progress.
* Discuss and obtain written permission for any changes in contracted work.
* Confirm scope of work and compensation with installers prior to start of job.
* Update Salesforce/production board daily with status of job and upcoming schedule.
Financials
* As a job is landed and produced, complete the job costing form with the pertinent details.
* Accurately update QuickBooks daily for all income and expenses.
* Track, prepare, and manage timely payment of business-related expenses.
Continuous Improvement
* Attend weekly meetings with the owner at scheduled times.
* Submit the GS&R Prep form weekly via email.
* Work weekly and monthly to meet goals.
* Be available to attend training seminars at the owner's discretion.
* Make decisions and act in accordance with Floor Coverings International's core values and mission.
Office Manager Qualifications:
* Excellent customer service skills
* Strong communication skills, particularly over the phone.
* Organized, detail-oriented, and able to multi-task.
* Experienced in bookkeeping using QuickBooks is a plus.
* Able to work independently without supervision.
Apply today!
Family Office Manager
Office manager/administrative assistant job in Miamisburg, OH
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Family Office Manager
* Location Miamisburg, OH
* Job Type Full Time
* Posted November 3, 2025
We're seeking a Family Office Manager to lead key projects that drive our growth and impact. In this role, you'll manage various initiatives, build relationships with key leaders both internally and in the community, and support the organization's founder, both personally and professionally.
Does this describe you?
* Do you like to be the go-to person who has answers or finds solutions to any problems that may come your way?
* Do you love wearing multiple hats and enjoy staying busy, where no 2 days are alike?
* Do those that know you best describe you as extremely organized and disciplined with great attention to detail?
* Are you a natural problem solver with great communication and follow-up skills?
* Do you love working in a challenging, fast-paced, & dynamic environment?
* Would you consider yourself an individual with a high level of determination?
* Do you have a long history of personal and professional achievement, along with a can-do attitude?
If this describes you, this is your opportunity to be a part of a high-growth, privately held organization named by Glassdoor as one of the nation's top 50 workplaces. The Connor Group is a national leader in operating upscale apartment communities and is considered the best in its industry.
Most Important Job Responsibilities:
* Leadership and oversight for a team of 3
* Project oversight from Start to Finish
* Organization, delegation, and follow-up on a wide range of projects and activities.
* Lead negotiations on a number of projects, including contracts, services, and acquisitions.
* Set clear expectations, measure, and hold accountable - Vendors as well as internal and external partners
* Proactive Communication internally and externally
In just 30 years, we've grown from zero to $5 billion in assets. Along the way, we've won national awards for innovation and community involvement. But we're most proud of our more than 400 associates, who remain our No. 1 key to success.
The right candidate will earn the following opportunities...
* Work on cutting-edge projects and groundbreaking ventures with large-scale impact on the community
* Firsthand experience with high-level decision-making and problem-solving
* Outstanding pay, industry-leading benefits, with a reward and recognition culture
* Ability to earn equity in the company by becoming a partner within 36 months, worth over $3 million.
* Opportunity to work with an exceptionally talented group of individuals
* True leadership role where your efforts and results make a significant impact on the organization as a whole.
Apply Now Name* Email* Phone*
Resume/CV*
Office Manager
Office manager/administrative assistant job in Dayton, OH
What a day is like:
As an Office Manager, your focus will be to lead, train, and support the sales and service team in the office. You and your team will respond promptly and professionally to client inquiries, as well as assist the sales force with marketing calls. In this position you oversee all aspects of daily office operations including invoicing, scheduling, data entry, as well as order and maintain all internal office equipment and supplies. You will support your specialists in the field by tracking and reporting on performance, while also supporting the corporate Human Resources team by completing all necessary employee paperwork during employment.
What kind of person we're looking for:
The desire to grow yourself, your team and your business
2 -5 years managing an office and staff
Experience working with a sales team helpful but not required
Associates degree or higher preferred
Ability to work efficiently and effectively with little supervision
Excellent organizational, verbal, and written communications skills
Data entry and Microsoft Office proficiency
Ability to work in fast-paced, high-volume environment
An attitude to lead and support continuous improvement
Must be authorized to lawfully work in the U.S.
Why you might love working here:
We have lots of training and developments opportunities and will support your continuing education in the industry
You'll work alongside some of the best trained and equipped teams in the industry, with an emphasis on quality and safety
We're collaborative, so you'll have the ability to connect and collaborate with people in your specialty field
We offer a competitive salary and benefits, including matched 401(K), health care benefits, a flexible spending plan, paid time off and more
You want to work in a company striving to ensure all employees are engaged
Physical demands of this role:
These physical demands described must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the job, the employee is subject to frequently lift and/or move up to fifty (50) pounds.
SavATree's mission is to take our passion for nature and keep this country's outdoors beautiful and flourishing. Through our comprehensive lawn and tree care, we work hard to make sure our customers have attractive, healthy and cared-for green spaces to enjoy. Over the last thirty years, we have opened new offices across the country, and we are looking for people who want to grow with us.
We want everyone to be able to identify and achieve their own version of success, which means giving each team member the room and opportunity to grow. To ensure that everyone has the best chance to succeed, we invest heavily in training and continuing education. We make it easy for you to reach out and get the help you need, even when it's from the other side of the country. This means actively fostering a collaborative culture where we come together to learn from each other and help each other succeed. We pride ourselves on creating an environment where each employee has the resources and opportunities to advance his or her career and become a go-to subject matter expert. That's why we often say that when you work here, you thrive here.
SavATree is an equal opportunity employer and a Drug Free Workplace
This position pays $52,000 - $57,000 annually PLUS $2500 sign-on bonus depending on experience, in addition to full benefits including health, vision, dental, and 401k with a match.
Office Manager
Office manager/administrative assistant job in Tipp City, OH
About Us:
Superior Fence & Rail of Cincinnati is looking for a highly organized and proactive Office Operations Manager to join our growing organization and play a pivotal role in maintaining smooth day-to-day operations.
At Superior Fence & Rail , we look for people who thrive within a collaborative work environment while exemplifying our core values of positivity, respect, clarity, professionalism, and integrity. We pride ourselves on fostering a collaborative and innovative work environment where every team member contributes to our success.
Job Summary:
As part of our team, you will have the opportunity to contribute to the short and long term success of a privately-owned small business backed by the support of the largest fence contractor in the US.
As Office Operations Manager you will be responsible for executing day to day office activities and functions to maintain efficiency and drive customer satisfaction.
The role requires a versatile professional with excellent organizational skills, attention to detail, and the ability to multitask. The ideal candidate will be a proactive problem solver, an effective communicator, and a team player.
If you are looking for a rewarding career with a rapidly growing organization and the potential for future advancement, reach out today to set up an interview to learn more about this exciting opportunity.
Learn more about us at ****************************
Job Responsibilities
Manage daily office operations, including handling phone calls, emails, and customer inquiries.
Process new sales contracts, create new customer records, and audit layouts for accuracy.
Interface with Operations and Production teams to track project status and provide updates to customers.
Build and release job packets to the Operations Team.
Coordinate installation scheduling, including outbound customer calls, same-day coordination, and post install closeouts.
Oversee Accounts Receivables, including project invoicing and receipt of customer payments.
Assist with sales appointment scheduling and coordination.
Assist with Permit/HOA application document generation & submission.
Support Management with administrative needs as necessary.
Benefits
Flexible Work Schedule
Competitive Compensation
Paid Time Off/Vacation
Health, Dental, and Vision Insurance
Robust Training and Support System
Requirements
Proven experience as an Office Manager or in a similar administrative role.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency or familiarity with Google Workspace Products (G-Mail, Sheets, Docs)
Familiarity with CRM/Customer Management Software Tools
Highly Organized with a Strong Attention to Detail
Exceedingly positive in his/her Work Attitude
Ability to work in a team environment
“We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”
Office Manager
Office manager/administrative assistant job in Cincinnati, OH
We offer competitive salaries, full benefits package, Paid Time Off, and opportunities for professional growth.
Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation touching the lives of more than 35,000 patients daily.
Our mission is to remove all barriers to recovery and transform individuals, families, and communities with treatment that works.
Our employees believe we are creating a better world where lives and communities are made whole again through comprehensive treatment.
As an Office Manager, you will be responsible for performing overall management of the office operations. You will be responsible for office billing and collections, ensuring compliance with cash handling policies/procedures, purchasing supplies, and managing expenses.
Benefits:
18 days PTO
401k with company match
Company sponsored ongoing training and certification opportunities
Full comprehensive benefits package including medical, dental, vision, short term disability, long term disability and accident insurance.
Early hours to support work/life balance
Substance Use Disorder Treatment and Recovery Loan Repayment Program (STAR LRP)
Discounted tuition and scholarships through Capella University.
Requirements:
High school diploma or equivalent
Two (2) year experience in an office setting
Valid driver's license in good standing
Ability to travel up to 10% locally as required
Preferred
Undergraduate degree
Five (5) years of professional office management experience
Experience in medical field a plus
Responsibilities:
Provide guidance, training, and evaluation of clerical team.
Manage clerical team schedule.
Responsible for Medicaid/Medicare eligibility verification and tracking
Manage supply orders.
Responsible for cash collection and daily balancing
Welcome visitors/patients by greeting them in person or on the telephone; answering or referring inquiries.
Responsible for all clerical functions, including typing, filing, mail/correspondence flow, electronic organization of files, etc.
Responsible for daily phone coverage functions
Comply with all policies and applicable procedures.
Maintain security by following procedures, monitoring logbook, checking in visitors, etc.
Coordinate appointments for clients and staff.
Communicate all relevant information to supervisory staff regarding clients and the facility.
Manage Accounts Receivable/Accounts payable/deposits.
Maintain safe and clean reception area by complying with procedures, rules, and regulations.
Attend team meetings and complete all training courses timely as required.
Other duties as assigned.
Join our team. Join our mission.
Office Manager - State Farm Agent Team Member
Office manager/administrative assistant job in Dayton, OH
Job DescriptionBenefits:
401(k) matching
Bonus based on performance
Competitive salary
Health insurance
Paid time off
Profit sharing
ROLE DESCRIPTION: As an Office Sales Manager, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. By alongside other team members, you create smooth operations to actualize the opportunities offered to people by insurance products and financial services.
As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. We are eager to bring aboard your collaborative presence.
RESPONSIBILITIES:
Establish customer relationships and follow up with customers, as needed.
Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification.
Use a customer-focused, needs-based review process to educate customers about insurance options.
Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products.
QUALIFICATIONS:
Excellent communication skills - written, verbal, and listening
Highly organized and detail-oriented
Experience in customer service required
Experience in managing customer service preferred
Experience in sales preferred
Proactive in problem-solving
Able to work in and manage a team environment
Experience in Windows computer applications
Able to coordinate and collaborate with others to achieve agency goals.
Able to succeed in a fast-paced environment
Property and Casualty License Required
Life and Health License Required
BENEFITS:
Paid time off (holidays and personal/sick days)
Salary plus commission/bonus
Health, Life, and Disability benefits
Matching Retirement benefit
Profit Sharing
Growth potential/opportunities for advancement within my agency
Office Manager
Office manager/administrative assistant job in Centerville, OH
Job Title: Office Manager
Company: Morgan Education Services
Job Type: Part-Time and Full-Time options available
About Us:
At Morgan Education Services, we are committed to providing individualized education. We believe that every student is unique, and we customize our approach to help them achieve their personal and career aspirations. We create an innovative learning environment where students can excel and strive towards their individual goals.
Job Responsibilities:
As an Office Manager at Morgan Education Services, your primary responsibilities will include:
Managing QuickBooks and Google Workspace to ensure streamlined administrative operations.
Initiating tasks independently and demonstrating high motivation to enhance office efficiency.
Coordinating appointments, meetings, and maintaining staff calendars and schedules.
Supervising, mentoring, and training/coaching office staff to optimize productivity.
Delegating assignments effectively to ensure maximum efficiency in task completion.
Maintaining office space and supplies.
Qualifications:
To be successful in this role, you should possess the following qualifications:
Proficiency in QuickBooks and Google Workspace.
Self-starting and highly motivated individual capable of independently managing tasks.
Ability to coordinate appointments, meetings, and manage staff calendars and schedules.
Experience in supervising, mentoring, and training/coaching office staff.
Strong organizational skills to delegate assignments and ensure maximum productivity.
2 years experience as an office manager
How to Apply:
If you are enthusiastic about enhancing and maintaining office management and contributing to the success of our students, we invite you to join our team at Morgan Education Services. To apply, please send your resume to ************************.
Morgan Education Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and welcoming environment for all employees and students.
We appreciate all applicants for their interest in Morgan Education Services, but only those selected for an interview will be contacted.
View all jobs at this company
Easy ApplyOffice Manager
Office manager/administrative assistant job in Highland Heights, KY
Full-time Description
General Job Summary: Manages the day-to-day operations of the medical office. Ensure the office is running smoothly and proficiently. Provide cost saving measures by running more efficiently and reducing operating costs. Provide input on development and implementation processes and procedures.
Essential Job Functions:
Oversees the operations of the medical office.
Oversees the general direction, organize, supervise and be responsible for personnel and activities of the Clinic, Call Center, Check-In and Check-Out.
Organize and maintain the doctor's schedules/templates; notify all appropriate personnel of any changes.
Ensures the waiting areas are clean and welcoming.
Ensure all pertinent information is obtained and entered to begin the appointment/visit.
Provides direction and oversight to help improve operations, decrease turnaround times, streamline work processes, and work cooperatively to provide quality customer service.
Supervises medical office personnel, which includes work allocation, training, and problem resolution; evaluates performance, and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
Maintains working knowledge and skills of all positions that are supervised.
Maintaining the office inventory of medical and office supplies.
Monitoring and operating within budget allotments.
Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance and foster professional development.
Liaise with Providers to identify potential office dysfunctions.
Identifies and resolves operation and clinic issues.
Conflict management and resolution.
Ensures that the activities of the medical office operations are conducted in a manner that is consistent with overall department protocol, and are in compliance with Federal, State, and payer regulations, guidelines, and requirements.
Ensures compliance with HIPAA, OSHA and safety compliance.
Maintaining the office and addressing any cleaning or emergency maintenance services as necessary.
Attends meetings and assists with training, and implementation of improvements based on audit results.
Makes decisions and recommendations on HR issues affecting assigned staff, including hiring, promotion, discipline, attendance, compensation, and termination.
Conducts new hire training and continuing education.
Assigns and prioritizes staff members' duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.
Manage and support the monitoring of annual evaluations.
Performs other duties that may be necessary or in the best interest of the department/practice.
Requirements
Education/Experience:
High School Diploma or equivalent.
Associate's degree preferred, business administration, or related field.
Supervisory experience in Medical Office 2 years required.
Five (5) years of medical office experience is preferred.
Schedules will change as department needs change including overtime, evenings and weekends. Travel as needed.
Knowledge:
Through understanding of the healthcare environment.
Specific knowledge of finance, marketing, human resource management, and public relations in healthcare.
Skills:
Skill in exercising a high degree of initiative, judgment, discretion, and decision making to achieve clinic's mission.
Skill in establishing and maintaining effective working relationships with employees, policy making bodies, third party payers, patients, and the public.
Skill in organizing work, delegating, and achieving goals and objectives.
Abilities:
Ability to identify trends and motivate workforce toward changes needed to adopt and remain competitive.
Ability to identify opportunities for improvement and change.
Ability to communicate and collaborate with staff, government officials, and the public.
Ability to guide management in its responsibilities while maintaining commitment to effective team functioning.
The ability to develop and motivate a team and ability to provide and support a vision and direction is required.
Ability to function in a team-oriented environment
Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.
Work Environment: Position is in a well-lighted office environment; noise level is low to moderate. Fast paced position.
Mental / Physical Demands: Varied activities including standing, sitting, bending, and lifting occasionally up to 50 pounds. Considerable walking to consult with coworkers and staff. High level of stress related to multiple administrative responsibilities.
Office Manager
Office manager/administrative assistant job in Englewood, OH
Responsive recruiter Replies within 24 hours Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating.
As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials.
Office Manager Perks and Benefits:
* No experience is required, but 1-3 years of experience is preferred.
* Paid training.
* Full-time
* Annual company convention (determined by the owner and local structure goals)
* Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company).
Office Manager Responsibilities:
Customer Management
* Develop trust with customers by living our Core Values all day and every day.
* Creating raving fans by providing extra-mile service
* As soon as possible, convert leads to appointments by scheduling appointments for the sales team.
* Follow up on open proposals as needed.
* Keep the showroom and office organized and presentable.
* Assist in the development, management & delivery of local marketing tactics.
* Resolve customer conflicts.
Marketing
* Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations.
* Strengthen emotional connections with customers and the community by engaging in the community and making it fun!
* Support and participate in home shows.
* Support and implement local marketing efforts as needed.
Operations (Production)
* Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders.
* Order all products needed for jobs accurately and follow up on delivery.
* Schedule the job to meet the schedule of customer and installers.
* Communicate with installers and customers on start dates and times.
* Update the customer with ongoing details of installation and job progress.
* Discuss and obtain written permission for any changes in contracted work.
* Confirm scope of work and compensation with installers prior to start of job.
* Update Salesforce/production board daily with status of job and upcoming schedule.
Financials
* As a job is landed and produced, complete the job costing form with the pertinent details.
* Accurately update QuickBooks daily for all income and expenses.
* Track, prepare, and manage timely payment of business-related expenses.
Continuous Improvement
* Attend weekly meetings with the owner at scheduled times.
* Submit the GS&R Prep form weekly via email.
* Work weekly and monthly to meet goals.
* Be available to attend training seminars at the owner's discretion.
* Make decisions and act in accordance with Floor Coverings International's core values and mission.
Office Manager Qualifications:
* Excellent customer service skills
* Strong communication skills, particularly over the phone.
* Organized, detail-oriented, and able to multi-task.
* Experienced in bookkeeping using QuickBooks is a plus.
* Able to work independently without supervision.
Apply today!
Compensation: $18.00 - $20.00 per hour
Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you!
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.
Office Manager
Office manager/administrative assistant job in Cincinnati, OH
Grab an early (and important) seat on a rapidly growing startup with tons of potential to learn and grow with us! If you want to work in startups, love to juggle a ton of things, take care of people, and generally run towards chaos, this may be the perfect opportunity.
Coterie's Office Manager will be the front-door to our team and business - literally. The role will be a combination of executive assistant, office manager, content preparer, recruiter, event planner, and hustler. Our hard-working team is looking for a warm, ambitious candidate whose superpower is hospitality, organizing chaos, and keeping things running smoothly.
Job Responsibilities
Executive assistant to leadership team: schedule interviews, meetings, book travel, and other logistical administrative needs.
Hold team members accountable for general office processes.
Computer Work: Creation of presentations, data entry, conducting research, updating company documentation, updating the company calendar and wiki
Managing Coterie's physical workspace including welcoming guests, ordering supplies/food, managing vendors (cleaning, water), handling mail, etc.
Helping plan and execute company cultural events (team lunches, team dinners, fun events) and being a cultural advocate.
Helping coordinate work between divisions on big projects
Being an extension of the Coterie brand in helping with recruiting and any other external communications, as needed.
Benefits
Coterie has solid benefits for all full-time employees. Through our partner Insperity we offer:
Health Insurance through United Healthcare (we pay 90%)
Dental and Vision (we pay 100% but there are limits)
Our HQ is in Montgomery, Ohio (7817 Cooper Rd. Suite B Cincinnati, OH 45242) but we operate as a 100% digital business which makes it easy to work remote as your role allows.
Coterie also has unlimited PTO. We expect you to take
at least
10 days during the year not including holidays - Christmas, New Years Day, Thanksgiving, July 4, Memorial Day, Labor Day.
Requirements
You love working with people and have an influential personality
You have fantastic written and verbal communication skills
You are organized and great at record keeping
People enjoy being around you
You are reliable and can handle independent work
You intuitively take things off people's plate whenever you can
You are passionate about empowering the people you work with
You are an empathetic listener
You can handle several projects simultaneously
You are great at hosting people, planning events, and generally creating environments for people to connect
Bonus
You have experience setting up and managing digital systems
You love to create content (and are a good writer)
You've had responsibility overseeing business processes
You have a sharp eye for design and making things/spaces easy to use
You work well with remote employees
You have worked at or with startups (or are dying to have an opportunity to)
About Coterie
Coterie is a funded insurtech startup that distributes flexible-term policies on our website and partner platforms. We value integrity, humility, passion, and intelligence. If you want to push yourself, promote social good, and re-shape a $200B+ market, we're excited to talk to you.
Auto-ApplyOffice Manager -Tpfa
Office manager/administrative assistant job in Trotwood, OH
Job title
Office Manager
Classification
Non-Exempt
Reports to
Principal
Organization Unit
Administration
Approved by
Human Resources
Effective date
5/8/2025
Job Purpose
The School Office Manager is the gate-keeper of the school office, providing a warm and welcoming atmosphere for students, staff, parents and visitors. He or she also completes administrative tasks and supports the school administration.
Duties and Responsibilities
Include but not limited to:
Domain A- Core Responsibilities
Prepare for and manage all files needed for State and Federal audits, FTE audits, food audits, file reviews and CSADM audits for assigned school(s).
Maintain and manage student files including student enrollment records, medical records, achievement records, and other appropriate student data as required (including, but not limited to, proof of residency, student immunizations, birth certificate, social security number, and proof of custody).
Must request and obtain a COMPLETE student file for all new students that had attended a previous school or educational facility.
Work in conjunction with EMIS Coordinator, Administrative Coordinator, and Grade Books/Attendance Coordinator regarding audits, attendance, data submission, and record keeping.
Monitor and submit McKinney-Vento paperwork for homeless students per the McKinney-Vento Homelessness Assistance Act.
Keep accurate records of food service reimbursements for the Federal Food Service Program. Track, maintain, and report Free and Reduced Lunch programs in a timely manner.
Coordinate and assist student transportation with local transportation departments.
Administer medication, only if required, and only as expressly outlined in Student Handbook. Keep all medications locked and maintain all medical documentation, including, but not limited to, notes and records of each time medication(s) is dispensed/administered, name(s) of all medications administered, dosages, parent consent letters, doctors' consent letters, etc.
No over the counter (ie., Tylenol, Neosporin, Advil, Motrin, other) or other medications may be dispensed to students or staff even without express written consent of a physician.
Serves as school “gatekeeper” for all student records. OM must maintain and require a sheet for staff to sign in and sign out all office files. All requests from school districts for student records must be complied with within 48 hours.
Mails home all pertinent letters to parents and students as required by Principal and Superintendent, including, but not limited to, summer enrollment confirmation letters, open house notifications, HQT letters, Title I program notification letters, “Dragon Grams”, student absences/truancy notifications
By November 1st, Kindergarteners and 7th graders have submitted all appropriate immunization records that meet the State of Ohio Department of Health's immunization schedule.
By November 1st, K-1 students have received all necessary vision and hearing screenings to meet State requirements ODH Vision screening requirements and ODH Hearing screening requirements.
Domain B- Time Management
Generate enrollment reports weekly, student-in-seats reports weekly, lunch reports monthly. Provide regular enrollment updates as needed to the Superintendent and Principal.
Ensure that all pertinent forms are received in the office within 2 weeks of student start date.
Answer school phones in a timely and professional manner. Ensures school voicemail is accurate and current.
Return all parent inquiries for enrollment applications within 24 hours. Mail out all parent requests for enrollment applications within 24 hours.
Request and submit records in a timely manner.
Turn in enrollment and withdrawal forms in a timely manner to the EMIS Coordinator.
Ensure that all parents have completed and submitted accurate, timely free and reduced lunch questionnaires, and submit them in a timely manner to EMIS Coordinator and Business Office as requested.
Calls families of absent children by 10:00 a.m. each day to confirm/report all student absences --- follows up with appropriate agency for chronic truants or students whom absences are not confirmed, ie. local police department, Child Find, county Children's Services Agency, etc.
Issues tardy notices to ALL students that arrived after the district set time.
Keeps office hours per employment contract.
Domain C- Professionalism
Refrains from “gossip”, sharing salary, student disability or medical condition, or any other personal, financial, medical or similarly sensitive information with staff, parents, and/or students.
Maintains clean, uncluttered work area and creates/maintains attractive entry area or waiting area for parents and visitors at all times.
Follows school dress code at all times.
OM is to NOT engage in student discipline, nor to solicit students for help with filing sensitive documentation, records with identifying student information, nor is OM to solicit students to run errands, make copies, or leave class without express permission from the Principal.
Domain D- Dependability
Assist Principal with preparations for all parent informational meetings, Board meetings hosted at the school, Principal meetings hosted at the school, other meetings.
Maintain and order approved office supplies within allocated budgets.
Ensure safety and security of the building by requiring that ALL VISITORS SIGN IN AND CHECK IN AT THE OFFICE BEFORE PROCEEDING THROUGH THE BUILDING, INCLUDING VOLUNTEER(S), PARENT(S), VENDORS, OTHERS. Ensure that parents or others do not visit classrooms (particularly when agitated) without an appointment or express consent from the classroom teacher or Principal.
Read and understand all policies outlined in the staff handbook and student handbook/code of conduct.
Domain E- Communications and Relationships
Send home regular parent truancy notices for chronically and habitually truant students.
OM must IMMEDIATELY report to principal and intervention specialist(s) upon receipt of any new or updated medical, special education, IEP, 504 plan, or similar records received from a parent, guardian, or school/school
District.
Provide regular enrollment updates as needed to the Superintendent and Principal.
Ensures accuracy of Intent to Return (ITRs) at all times as families communicate change in their status.
Ensure that all student records pertaining to students with disabilities are communicated to principal and Intervention Specialist(s) upon receipt of information. OM must date and initial all paperwork as it is received.
Forward all inquiries from any news media (radio, television, newspaper, other) directly to the Superintendent. Notify the Superintendent and Principal immediately upon calls, visits or inquiries.
Understands and implements positive, de-escalation strategies with unhappy parents, vendors, staff, students, others and never escalates a situation unnecessarily. Remains courteous and calm at all times in person or on the phone.
Reports parent or other complaints immediately to the Principal. Uses appropriate documentation/form to report how complaints were resolved and to whom they were referred. Makes serious complaints known immediately to the Superintendent.
Maintains positive relationships with all stakeholders in the school, including parents, guardians, staff, students, community organizations, the school's Sponsor/Authorizer, management team members, the Principal and Superintendent, ODE reps, etc.
Qualifications
Minimum of high school diploma or equivalent.
At least two (2) years of experience in business management or a similar field preferred.
Bilingual both written and verbally in Spanish/English preferred but not required.
Satisfactory completion of federal and state required criminal history checks.
Knowledge, Skills, Abilities and Personal Characteristics
To perform this job successfully an individual must have knowledge of Microsoft Office Suite, (Word, Excel, OneNote, Power Point) and a familiarity with Google Workspace and other Performance Academies School Systems software programs.
Knowledge of good telephone etiquette with the ability to deal tactfully and confidently with callers and visitors
A courteous and pleasant personality
Strong organizational skills for multitasking and prioritizing responsibilities
Must possess sensitivity to confidential information and hold a high standard of integrity
Work with courtesy, tact, and diplomacy in dealing with others, and the ability to work as part of a team
English usage, spelling, grammar and punctuation
Business letter and report writing techniques
Business office telephone techniques and etiquette
Basic math used in an office environment
First aid and CPR procedures
Principles of leadership, office organization and management, public relations, and training.
Working Conditions
Ability to travel when requested.
Dexterity to operate computer keyboard, mouse and to handle other technology related components.
On-Call availability
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk to hear.
The employee is frequently required to walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee is occasionally required to stand.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
Auto-ApplySchool Office Manager
Office manager/administrative assistant job in Mason, OH
Secretarial and Office Personnel District: Accel Schools Additional Information: Show/Hide About the Team ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at Montgomery Prep Academy in Dayton, Ohio.
About the Opportunity:
The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.
The School Office Manager will:
* Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
* Manage school-wide phone, email, and in-person communications including:
* Answer phones
* Greet/direct visitors and students arriving at the office
* Implement registration, badging and visiting procedures for parents and guests
* Help create and distribute school newsletters, surveys, and other notifications
* Assist with school events such as Parent Orientation, Open House, school outings, and field trips
* Ensure a clean and welcoming environment is maintained
* Support student enrollment goal and retention processes including:
* Participate in information sessions
* Produce welcome packets and mailers
* Conduct tours and student/parent orientations
* Input student and staff data into the appropriate systems
* Request and obtain records for newly enrolled students
* Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:
* Ensure 100% on-time and complete daily attendance submissions
* Complete all required steps of the truancy process
* Process student withdrawals
* Prepare and maintain transcripts
* Fulfill records requests within policy guidelines
* Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
* Participate in annual student record audits
* Perform administrative support functions such as:
* Preparing reports
* Filing
* Processing incoming and outgoing mail and packages
* Coordinating meetings and events
* Maintaining calendars
* Maintain appropriate levels of office supplies and other material inventory
* Log and report issues pertaining to office equipment, technology, custodial, and facilities
* Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed
* Maintain meal count lists and communicate monthly food calendars
* Ensure timely and accurate completion of human resource processes including:
* I-9 verification for new hires
* Weekly time & attendance submissions for 100% of staff
* Offboarding
* Actively participate in school staff meetings, committee meetings and professional development events
* Perform other duties as assigned
About You:
* Associate's degree; Bachelor's degree preferred
* Minimum two (2) years' office management experience
* High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
* Experience learning and mastering new computer programs
* High quality written and verbal communication skills
* Excellent organization and time management skills
* Ability to work independently and contribute to a team
* Professional, punctual and self-motivated
* Understanding and ability to manage confidential information
* Ability to lift 25 lbs.
* Ability to pass federal and state criminal background checks (FBI/BCI)
* Experience working in an education setting preferred
About Us
"We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances." - Ron Packard, CEO & Founder
ACCEL Schools is a network of 80+ high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.
We offer the following benefits:
Life benefits - time & peace of mind
* Paid time off
* Retirement contributions
* Optional Basic Life and AD&D insurance
* Voluntary life insurance (employee, spouse, child)
* Discounted childcare at Early Learning Academies locations
Health benefits - stay well & thrive
* Medical, dental, and vision insurance
* Employee Assistance Program
* Voluntary short-term disability insurance
* Voluntary long-term disability insurance
Career benefits - keep growing
* Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals
EQUAL EMPLOYMENT OPPORTUNITY
It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.
Dental Office Manager
Office manager/administrative assistant job in Springfield, OH
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives.
Job Type: Full - Time
Salary: $48000 - $53000 /year + monthly and quarterly incentive earnings **
At Aspen Dental, we put You First. We offer:
A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
Career development and growth opportunities to support you at every stage of your career
A fun and supportive culture that encourages collaboration and innovation
Free Continuous Learning through TAG U
How You'll Make a Difference:
As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization.
Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
Hire, develop, manage and retain the office staff
Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability
Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance
Additional tasks as required
Preferred Qualifications
Minimum of one year of managing a team of direct reports
High school diploma or equivalent; college degree is preferred
A people centric leader who motivates and inspires others
Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
Demonstrate analytical thinking; place a premium on leveraging data
Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization.
*May vary by independently owned and operated Aspen Dental locations.
**Limitations apply, please see recruiter for details
ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Office Manager
Office manager/administrative assistant job in Cincinnati, OH
Job Description
Office Manager
M-F 7a-3:30p
We offer competitive salaries, full benefits package, Paid Time Off, and opportunities for professional growth.
Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation touching the lives of more than 35,000 patients daily.
Our mission is to remove all barriers to recovery and transform individuals, families, and communities with treatment that works.
Our employees believe we are creating a better world where lives and communities are made whole again through comprehensive treatment.
As an Office Manager, you will be responsible for performing overall management of the office operations. You will be responsible for office billing and collections, ensuring compliance with cash handling policies/procedures, purchasing supplies, and managing expenses.
Benefits:
18 days PTO
401k with company match
Company sponsored ongoing training and certification opportunities
Full comprehensive benefits package including medical, dental, vision, short term disability, long term disability and accident insurance.
Early hours to support work/life balance
Substance Use Disorder Treatment and Recovery Loan Repayment Program (STAR LRP)
Discounted tuition and scholarships through Capella University.
Requirements:
High school diploma or equivalent
Two (2) year experience in an office setting
Valid driver's license in good standing
Ability to travel up to 10% locally as required
Preferred
Undergraduate degree
Five (5) years of professional office management experience
Experience in medical field a plus
Responsibilities:
Provide guidance, training, and evaluation of clerical team.
Manage clerical team schedule.
Responsible for Medicaid/Medicare eligibility verification and tracking
Manage supply orders.
Responsible for cash collection and daily balancing
Welcome visitors/patients by greeting them in person or on the telephone; answering or referring inquiries.
Responsible for all clerical functions, including typing, filing, mail/correspondence flow, electronic organization of files, etc.
Responsible for daily phone coverage functions
Comply with all policies and applicable procedures.
Maintain security by following procedures, monitoring logbook, checking in visitors, etc.
Coordinate appointments for clients and staff.
Communicate all relevant information to supervisory staff regarding clients and the facility.
Manage Accounts Receivable/Accounts payable/deposits.
Maintain safe and clean reception area by complying with procedures, rules, and regulations.
Attend team meetings and complete all training courses timely as required.
Other duties as assigned.
Join our team. Join our mission.