Office manager/administrative assistant jobs in Lehigh Acres, FL

As an Office Manager, you'll be responsible for performing or assisting with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies. May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines. Ensure all safety precautions are followed while performing the work. Follow all policies and Standard Operating Procedures as instructed by Management. Perform any range of special projects, tasks and other related duties as assigned. Your Responsibilities: * Manage the daily functions of the Office support, Maintenance and Mailroom teams to ensure the proper flow of the Operations department, while maintaining standards of excellence for processes methods and personnel. * Work with upper management to develop goals and communicate established goals with department. Ensure the goals and needs of the department, company and its customers are met. * Oversee the quality control of all activities performed by assigned team to maximize productivity, minimize duplicate work and to ensure a quality service delivered and in conformance with Standard Operating Procedures. Ensure deadlines are met in a timely manner, prioritize, delegate and approve work as necessary. Provide direction and assist in the investigation and resolution of internal and external problems and concerns. * Analyze and organize office operations and procedures such as personnel, information management, filing systems, requisition of supplies, and other clerical services. * Research and develop resources that create timely and efficient workflow. * Establish uniform correspondence procedures and style practices. Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records. * Manage the functionality, cleanliness, and use of the office space, conference rooms and office equipment. Ensure that supply inventories are maintained. * Manage hospitality needs for meetings and receptions, and ensure meeting rooms are arranged and supplied appropriately. * Conduct research on various topics and prepare any range of presentations, departmental communications, periodic reports and analyses. Provide direction and support on special projects as needed. * Maintain contact with Residents, Board members, outside vendors * Manage annual building inspections. Determine facilities maintenance requirements and schedules for equipment monitoring and preventive maintenance. Provide direction in determining the extent or problems and the requirement for outside services. Identify contractor resources, determine the extent and cost of projects, and monitor work on projects in process to ensure compliance with quality standards. * Provide administrative support to the all members of the Operations department and Management. Assist with calls/voicemails, reroute calls to appropriate area, and arrange call backs. * Manage calendars, arrange meetings and plan and set up conferences and events and prepare materials as necessary. * Assist all members of the operations team (IT, Purchasing, Operations, Accounting, Recreation, Maintenance, Public works) in accomplishing their goals and objectives * Prepare reports, correspondence, presentations, Board Packages and other communication materials. * Attend staff meetings with operations team and staff to keep well informed, and to ensure follow-up on decisions or actions to be taken by staff. * Attend Board Meetings and individual Village Meetings. * Provide administrative support and computer skills for special projects. * Recommend Standard Operating Procedures and maintain existing procedures. Review processes and ensure they are in compliance with current statute. Coordinate the communication and compliance of SOP's within teams, managers and internal and external customers. Skills & Qualifications: * Three (3) to Five (5) plus years of related work experience. * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Excellent interpersonal, office management and communications skills. * Must possess strong administrative background. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities Directly or indirectly supervise associates within the assigned property. Additional Information * Schedule: 9:00am-5:30pm Monday-Sunday rotating What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $62,400.00 annually Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Are you a professional Dental Office Manager looking for a fulfilling Full Time opportunity? Join Our Collaborative Dental Team as a Full Time Dental Office Manager at All About Smiles in beautiful Naples, Florida! All About Smiles is looking for a confident, organized Office Manager who knows how to lead a team and keep a practice running smoothly. You'll partner with our new doctor, who brings years of experience and a warm, supportive style, along with a long-term team of seven who appreciate clear communication and consistent expectations. What You'll Do • Take ownership of insurance, claims, AR cleanup, and reporting • Help guide the team through our upcoming software conversion • Put systems and processes in place to keep the office running well • Lead with confidence and clarity while maintaining a positive, supportive environment • Oversee daily operations with real decision-making authority Why This Job Is Great • Experienced, kind doctor • Strong, stable team • Great Naples location • Opportunity to build systems and streamline operations Schedule Monday through Thursday 8:00am - 4:00pm and Friday 8:00am - 2:00pm Compensation Competitive, based on experience. If you're a steady, solutions-focused leader who enjoys building structure and guiding a team toward success, we'd love to meet you. To learn more about this established practice: ******************** Dental Office Manager Job Summary Within the Star Dental Partners affiliated network of dental practices, the Office Manager is responsible for monitoring and managing the operations of a single location. The Office Manager will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the support team and the primary dentist of the practice. The Office Manager works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results. Full Time Benefits Quarterly Office Manager Bonus Incentive Quaterly Growth Bonus Incentive Monthly Employee Performance Incentive Program 401K Paid Time Off Paid Company Holidays, Bereavement, and Jury Duty Paid Basic Life & AD&D insurance Medical, Dental, and Vision Short Term Disability Employee Referral Bonus Program Pet Insurance Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives Additional Practice Perks Patient-centric community approach Work/life balance Opportunity for career growth Professional development and support with continuing education Strong business and operational teams Employee Assistance Program for all employees and their household Responsibilities • Team leadership, coaching and training • Profit & Loss (P&L) management • Staff and patient scheduling • Time & Attendance (T&A) management • Payroll process management • Accounts Payable (AP) management • Manage insurance claims and other forms of payment • Patient satisfaction and experience • Collaborate on internal and external marketing efforts • Implement policies and procedures • Promote SDP company policies and best practices (published or otherwise communicated) • Management of dental licenses and other related certifications • Maintain current safety procedures and personal protective equipment required to minimize health risks • Other job duties as assigned Qualifications • 3 years of dental office management or equivalent experience required • Proficient in dental performance management software (Open Dental, Denticon Preferred) • Strong understanding of marketing strategies, platforms, tools and metrics • Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word) • Solid understanding of P&L management, revenue cycle, A/R (budgeting) • Comprehensive understanding ability to enforce current labor laws • Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.) Work Environment/Conditions • Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required • Ability to travel up to 10% • Prolonged sitting and standing as needed • Ability to lift up to 15 lbs. • Exposure to potentially hazardous objects and/or materials • Ability to wear appropriate work attire as needed or required Equal Employment Opportunity Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Who We Are Since opening our doors in 1992, we have dedicated ourselves to creating exhilarating moments and enduring memories. To do so, we bring our core values to your table every day: Culinary Excellence, Sustainable Seafood, Southern Hospitality, Company Culture, and Philanthropy are what make Truluck's, Truluck's. Our Team Assistants help us deliver these core values to every guest. We are here to make good things happen for other people. Who are you? We are currently seeking Team Assistant/Busser/Expo/Food Runner candidates who will dedicate themselves to this purpose in joining our exceptional team of professionals. The Team Assistant position is the backbone of our operations providing all supplies needed to our professional service staff. The TA role requires clearing dishware, polishing silverware, and glassware, and setting the dinner tables for service. This is a fast-paced position that requires team members to keep a brisk pace. Successful candidates must have previous hospitality experience, and a proven history of professionalism, accountability, and team commitment. Why us? At Truluck's, we make choices that honor the plate, the palate, and the planet. We practice TRU Sustainability, by maintaining an unwavering commitment to serving the highest-quality sustainable seafood. We will never serve endangered, overfished species, and we always follow Ocean Conservancy guidelines. Our Florida Stone Crab is captured by our team of professional crabbers, and our produce is sourced from local growers whenever possible. Job Types: Full-time, Part-time Salary: $25,000.00 - $43,000.00/year (Hourly/tips) Full-Time & Part-Time Opportunities 401(k) matching Dental insurance Employee discount Flexible schedule Health insurance Paid time off Vision insurance Team Assistant/Busser/Expo/Food Runner COMPENSATION: Hourly and Tips. (25k-43k/year) (Full and Part-Time) REQUIRED TRAINING/EDUCATION/EXPERIENCE: Restaurant experience preferred but not necessary. Knowledge of wait staff and guest needs. All Ambassadors are required to have a telephone number where they can be reached. MINIMUM QUALIFICATIONS: Must be able to stand for 9 hours. Must be able to lift at least 50 pounds. Ability to perform all job functions while wearing the specified uniform, including proper footwear. Professional and accurate communication. LONG DESCRIPTION OF RESPONSIBILITIES/DUTIES: 1.Perform job functions in accordance with performance standards. 2. Perform Team Assistant opening duties and closing duties as directed. 3. Maintain dining room cleanliness and safety; report any issues to Leadership. 4. Assist servers with cleaning and re-setting tables. 5. Set up and maintain service support stations. 6. Maintain, clean, and restock restroom throughout the shift. 7. Properly dispose of leftover garbage, stack plates, wrap glasses, separate silverware, and dispose of duty linen. 8. Pre-set large parties and prioritize table re-set with host department. 9. Inform host department or Leadership of table availability. 10. Restock plates, flatware, and glassware to assigned areas. 11. Attend all Ambassador meetings and bring suggestions for improvements. 12. Always maintain clean and professional appearance. 13. Work with “Teamwork” always in mind. 14. Perform other related duties as assigned by the Leadership Team.

Physicians' Primary Care of Southwest Florida is a premier physician owned and managed primary care practice with locations in Cape Coral, Fort Myers, Lehigh Acres and Estero. We need a talented Medical Office Manager to join our team. Excellence in Service Provide excellent customer service (friendly, courteous and helpful) to providers, coworkers, employees, patients, family members, businesses and visitors of PPC. Courtesy includes; face-to-face, written and telephone (verbal and texting). Holds employees accountable for service expectation. Works efficiently with other practice leaders with the expectation that excellence in service is a priority. Promotes PPC customer service expectations of: Compassion, Respect, Friendliness, Teamwork and Excellence. Human Resource Responsible for hiring, training and maintaining staff for the purpose of running an efficient office. Responsible for achieving less than 10 % turnover rate for reasons not relating to retirement, death or moving out of the area. Oversees and directs activities of assigned clerical and clinical staff ensuring that all staff have a full understanding of expectation of their positions. Responsible for ensuring all new employees are mentored and monitored for efficient and effective onboarding. Responsible for managing and processing time and attendance for payroll and personnel management purposes. Evaluates performance and recommends merit increases, promotions, and disciplinary actions. Conducts evaluations in the same month in which they are due. Conduct staff meetings as required by administrator; however, minimum standard is no less than four per year. Staff meetings should include: Well-structured agenda Educational component Administrative component Open forum for employee dialogue. Visible to all staff and providers by walking around the office and interacting. Responsible for supervising all staff within the clinic setting. Financial Management Oversees and responsible for signing and submitting packing slips and/or invoices to accounting within the work week they are received. Communicates to accounting any discrepancies or concerns. Manages overtime costs and makes necessary internal changes in order to keep costs to a minimum. Responsible for reviewing, questioning and explaining divisional costs as seen on financial reports. Questions accounting where appropriate. Maintains efficient inventory process for ordering all supplies. Turns in required information to administration for financial and monthly reporting within two business days of month-end closing. Ensures that clinical supply inventory is conducted as required. Ensures that all monies collected are deposited according to policy and all balancing procedures are followed (cash and credit cards) Ensures that all petty cash is balanced and receipts documented according to policy and that all balancing procedures are followed. Systems Management Responsible for developing office specific policy and procedures (both clerical and clinical), as well as for ensuring policies are followed and maintained. Appropriately monitors appointments for proper scheduling, patient flow, and efficiency. Responsible for ensuring patients, who miss their appointments, are contacted and managed according to policy. Responsible for maintaining provider calendars for vacation, meetings and call. Ensuring that schedules are blocked appropriately. Ensures that referrals and authorization protocols are followed and handled in a timely fashion. Ensures monies are collected at time of service and that staff follow financial documentation protocol. Ensures compliance with regulations and with PPC standards of quality patient care. Actively participates, educates and supports all payer (commercial/governmental) initiatives in which PPC has a contractual obligation. Actively participates, educates and supports initiatives within PPC Identifies and resolves operational problems. Facilitates physician meetings where appropriate and produces minutes of meetings. Attend required meetings and participates in committees as requested. Works closely with managing partner and senior level managers.Facilities and Equipment ManagementFackilities Management Responsible to ensure facilities are clean, maintained and free from damage and deterioration, as well as safe for all patients, customers, visitors, providers and employees. Responsible to ensure lawns are maintained, grounds are free from trash, and trees are trimmed. Responsible for working interior and exterior lights. Responsible to ensure internal signage is appropriate, professional, non-cluttered and never taped to walls. Removing signage as appropriate (old event, provider announcement etc). Fixes deficiencies when notified by local authorities. Notifies administrator of such deficiencies. Responsible to ensure that all equipment (medical and clerical) is in working order, clean and stored properly. Personal Responsibility Maintains strictest confidentiality in all areas of the medical practice. Reports to work on time and rarely calls off from work. Maintains a positive can-do attitude. The office manager should be an example to employees of a positive work ethic. Continually looks for ways to grow professionally as a leader. Participates in professional development activities to keep current with health care trends and practices. Is recognized by employees as honest and trustworthy. Listens to employees and includes them in decision making (where appropriate). Completes other duties as necessary. Demonstrates to employee's willingness to jump in and help. Responds to emails within 24 hours of receipt (business hours). Keeps work area in a neat and organized fashion. Follows professional dress standards as described in PPC handbook. The above is a summary of duties expected. While a comprehensive list it does not accurately reflect all the duties of the office manager. There are other duties that may be assigned. EDUCATION: Associate Degree in health or business administration required. Bachelors Degree preferred. Life experience may be accepted in lieu of Bachelor Degree. Any exception must be approved by the Administrator or the Director of Human Resources. Preferred certification in Medical Office Management through AAPC, or ability to become certified within 2 years of employment. EXPERIENCE: Minimum of five years of medical practice operational management experience. Any exceptions must be approved by the Administrator or the Director of Human Resources. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of organizational policies, procedures, systems, and objectives. Knowledge of fiscal management and human resource management techniques. Knowledge of health care administrative systems. Knowledge of governmental regulations. Skilled in Microsoft office products - especially, Word, Excel and Power Point. Skilled in exercising a high degree of initiative, judgment, discretion, and decision making necessary in completing work. Skilled in evaluating operations as they relate to polices goals and objectives. Ability to create an atmosphere that encourages, motivates, innovates. Treats all people (internal and external) in a professional and courteous manner. Position requires strong written communication skills. PHYSICAL/MENTAL DEMANDS: Requires ability to move throughout the office uninhibited. Requires hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve. What PPC Offers: Over 29 years of growing with and supporting our communities Award-winning physicians Ability to advance within our organization Health, dental, vision, disability and life insurances 401(k) with company match with free financial advising Paid Time Off (PTO) Paid Holidays Employee Assistance Program (EAP) Legal Services/Documentation Discounts Employee Resource Assistance Program (ERAP) License Renewal Assistance Free continuing education through Relias Employee appreciation events and gifts Want to learn more about Physicians' Primary Care of Southwest Florida? Visit us at *************** and apply today! Physicians Primary Care of SWFL participates in E-Verify. Go to https://***************/wp-content/uploads/2023/06/E-Verify_Participation_Poster_Eng_Es-06.22.23.pdf for more information.

Job DescriptionDescription: Come grow with us! Elite DNA Behavioral Health is one of the largest providers of behavioral and mental health services in Florida - and we're expanding quickly! We believe in providing high-quality, accessible care to our patients and a supportive environment that allows our team to grow professionally. Our goal is to hire you - the best talent - to support our mission and allow you to grow with us. We thrive on a mutual goal of providing excellent care to our patients through our comprehensive care services and collaborative culture. Elite DNA is the pioneer of the care coordination approach to mental health, where all patients are matched with their ideal services and providers prior to receiving direct care. Our team is at the forefront of providing leading-edge therapy services - from psychotherapy to psychiatry - to specialized programs such as psychosocial rehabilitation, EMDR, and group therapy. Everything we do here at Elite DNA is guided by integrity and compassion for our patients and employees. When you join the Elite DNA team, you'll feel proud to be a part of the group that helps children, adults, and families in our communities live better lives. Elite DNA Behavioral Health is seeking to hire a full-time Office Manager in the North Port office. As an Office Manager, you will be responsible for maintaining an orderly and efficient office routine. Responds to patient inquiries and other correspondence as necessary. Administers established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Reviews statements, invoices, receipts, and charges. Works with clinic staff (i.e. co-pay collections and A/R) to establish performance standards for work assignments, monitors work status and progress including goals and objectives. Values cultural diversity and other individual differences in the workforce, ensuring that the organization builds on these differences. Provides services to individuals and coordination/support to psychiatrists, PA and APRNs. Initiates and completes all relevant documentation within organizational time frames. Performs duties in a prioritized, organized, and orderly manner to maximize clinic efficiency and productivity. Collaborates with team members and other staff to ensure a complete, appropriate and positive experience for all clients. Follow instructions and complete job duties as assigned by providers and management staff. Provide appropriate and timely documentation. Will assist the physician and nurse with direct client care as well as tasks such as filing, chart documentation, faxes, prescription medical programs and telephone follow-up as assigned. Initiates and completes all relevant documentation within organizational time frames. Maintain, copy and file patient records and other information as needed. Monitor voicemails throughout the day, return the calls and effectively resolve the reason for call within 24 hours of the call. Proper documentation for each call and subsequent interaction. Triage patient phone calls, both incoming and on voice mail. Document the interaction within 24 hours. Review Athena messages and respective inbox and messages. Respond and document accordingly. Discuss patient concerns with respective provider within 24 hours of incoming call, email, voicemail or message. Document appropriately within same time frame. Provide information for afterhours call line and information to call if patient has a question. Document this interaction in patient chart. Requirements: Education: Bachelor's degree from an accredited college or university in business administration or health care related field. Experience may substitute some education. Minimum of three to five years experience in healthcare. Required Skills and Experience: Proficiency in oral and written communications Excellent time and project management skills. Excellent attention to detail, problem-solving, and customer service. Must demonstrate positive interpersonal relationship skills with individuals and groups in a wide variety of settings Medical terminology knowledge essential Technology Skills: Effectively uses Electronic Health Records; Athena experience preferred. Proficiency in Microsoft Office. This position earns competitive compensation plus a full benefits package including medical, dental, vision, and life insurance, annual PTO of 15 days with tenure recognition incentives, one additional paid day for your birthday and Employee Assistance Program. We also offer opportunities for growth, as well as a great team atmosphere that empowers you to take ownership of outcomes in providing quality service and support. Compensation $48-52K depending on experience.

Job DescriptionOffice ManagerLocation: Fort Myers Metro Area (On-site) Type: Full-time We're seeking an Office Manager to oversee daily operations, scheduling, and resource coordination in a fast-paced IT services organization. This role sits at the center of the business with keeping people, schedules, and workstreams aligned while supporting leadership and driving operational efficiency. This person will be an integral part of a wide variety of teams, combining people and project management and a reliable go-to leader.What You'll Do Coordinate daily operations, schedules, and resources to keep the business running smoothly. Serve as the central hub between teams, leadership, vendors, and external partners. Assign and track work across projects and service activities to ensure timely completion. Monitor time, materials, and administrative workflows to support billing and reporting. Troubleshoot operational issues and quickly adjust priorities as needed. Maintain internal schedules, dashboards, and process documentation. Support leadership with planning, process improvements, and team development initiatives. What You'll Bring Experience in office management, operations, dispatching, or resource coordination (shift management, project completions, etc.). People management over a wide variety people with differing responsibilities it s big plus. Strong communication skills and confidence working with teams and leadership. Highly organized, detail-oriented, and comfortable managing multiple priorities. Self-starter mindset with the ability to adapt in fast-changing environments. Proficiency with Microsoft Office and scheduling/administrative tools. Valid driver's license and dependable work habits. High school diploma or equivalent (additional education a plus). Why You'll Love Working Here Play a key role in driving operational efficiency and team success. Work closely with leadership in a collaborative, fast-moving environment. Influence internal processes and help shape how work gets done. Competitive salary and full benefits (medical, dental, vision, life, disability, 401(k)). Consistent weekday schedule with occasional after-hours needs.

Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We love all pets like our own * We're the future of the pet industry * We're here to improve lives * We drive outstanding results together * We're welcome as we are Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco. Position Purpose: The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team! Essential Job Functions The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation: * Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience. * Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment. * Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns. * Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner. * Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy. * Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed. * Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team. * Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required. * Interface and collaborate with Petco store team to drive a seamless complete care customer experience. * Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable. * Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule * Uphold and enforce all policies of Petco and Vetco Total Care. Other Duties and Responsibilities: * Patient care always comes first. * Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible. * Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco. * Collaborate with the Retail Team to drive a positive cultural and cohesive team environment * Provide backup front desk support as needed including answering telephones. * Perform additional duties and special projects as assigned. Nature of Supervision: The incumbent reports to the Area Operations Manager. Planning and Problem Solving: The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests. Impact: This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction. Supervisory Responsibility: This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination. Minimum Requirements: * 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience. * Must have excellent written and verbal communication skills. * Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners * Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations. * Must have telephone etiquette and basic computer skills. * Must be a team player willing to continue learning, offer creative ideas and accept continual change. * Basic computer skills i.e. Microsoft Office suite Desired Requirements * 3- 5 years previous experience working in veterinary practice * Previous P&L management * Bachelor's degree or equivalent experience * 3+ years in a management role, including customer service * Reporting and data analysis experience * Veterinary Assistant/Technician experience in positions of increased responsibility * Licensed Veterinary Technician or Certified Veterinary Assistant (not required) * Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment. * Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback. * Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions. Work Environment: The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets. Contacts: This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests. Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification. To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. Additional instruction can be found here: ************************************************************************************ Para traducir esta página web al español u otros idiomas en su navegador de Internet, haga clic en el botón de traducción a la derecha de la barra de direcciones de su navegador. Puede encontrar instrucciones adicionales aquí: ************************************************************************************

**Company Overview: **Moss is a nationally recognized, privately held construction firm renowned for its innovative solutions and award-winning projects. With regional offices across the United States, Moss specializes in construction management, solar EPC, design-build, and public-private partnerships. Our diverse portfolio includes luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports facilities. Ranked among the nation's top 65 general contractors and 3rd in solar EPC by Engineering News-Record, Moss is celebrated for its strong entrepreneurial culture that prioritizes safety, quality, client engagement, and employee development. Our employees consistently rate Moss as one of the best places to work.**Position Scope and Organizational Impact:**Moss is seeking a dynamic Project Administrator to serve as a critical liaison between our HR and Payroll departments and the job site. This role involves managing various administrative tasks, including processing new hire paperwork, handling terminations, managing pay changes, and overseeing timekeeping for hourly employees. The ideal candidate will exhibit high energy, excellent interpersonal and organizational skills, and thrive in a fast-paced environment. Strong multitasking abilities, effective communication, and teamwork are essential for success in this role.**Essential Job Duties & Responsibilities: **- Act as the primary point of contact between the Human Resources and Accounting Teams.- Initiate and manage the onboarding process for new hourly employees, including completing new hire paperwork and administering drug tests.- Oversee the collection and entry of timekeeping data for craft employees.- Generate and distribute daily and weekly reports to superintendents for time approval.- Administer weekly payroll for up to 200+ hourly employees on-site.- Assist the project accountant with invoices, expense reports, and credit card transactions.- Perform other administrative tasks as required by the project manager, supervisors, project administrative supervisor, and team leaders.- Work environment is a solar construction job site.**Qualifications: **- Strong work ethic with a high level of maturity and a positive attitude.- Proficiency in Microsoft Word, Outlook, and Excel.- Ability to manage and balance daily and weekly priorities effectively.- Excellent communication and follow-up skills.- Bilingual in Spanish and/or Creole preferred.- Highly organized, detail-oriented, and capable of working independently and as part of a team.- Effective**Company Overview: **Moss is a nationally recognized, privately held construction firm renowned for its innovative solutions and award-winning projects. With regional offices across the United States, Moss specializes in construction management, solar EPC, design-build, and public-private partnerships. Our diverse portfolio includes luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports facilities. Ranked among the nation's top 65 general contractors and 3rd in solar EPC by Engineering News-Record, Moss is celebrated for its strong entrepreneurial culture that prioritizes safety, quality, client engagement, and employee development. Our employees consistently rate Moss as one of the best places to work.**Position Scope and Organizational Impact:**Moss is seeking a dynamic Project Administrator to serve as a critical liaison between our HR and Payroll departments and the job site. This role involves managing various administrative tasks, including processing new hire paperwork, handling terminations, managing pay changes, and overseeing timekeeping for hourly employees. The ideal candidate will exhibit high energy, excellent interpersonal and organizational skills, and thrive in a fast-paced environment. Strong multitasking abilities, effective communication, and teamwork are essential for success in this role.**Essential Job Duties & Responsibilities: **- Act as the primary point of contact between the Human Resources and Accounting Teams.- Initiate and manage the onboarding process for new hourly employees, including completing new hire paperwork and administering drug tests.- Oversee the collection and entry of timekeeping data for craft employees.- Generate and distribute daily and weekly reports to superintendents for time approval.- Administer weekly payroll for up to 200+ hourly employees on-site.- Assist the project accountant with invoices, expense reports, and credit card transactions.- Perform other administrative tasks as required by the project manager, supervisors, project administrative supervisor, and team leaders.- Work environment is a solar construction job site.**Qualifications: **- Strong work ethic with a high level of maturity and a positive attitude.- Proficiency in Microsoft Word, Outlook, and Excel.- Ability to manage and balance daily and weekly priorities effectively.- Excellent communication and follow-up skills.- Bilingual in Spanish and/or Creole preferred.- Highly organized, detail-oriented, and capable of working independently and as part of a team.- Effective time management and problem-solving skills.- Ability to handle tasks and issues with a common-sense approach and attention to detail.- Willingness to travel preferred.- Positive and adaptable attitude toward changing situations and interactions on-site.**Education & Experience:**- Associate's degree, high school diploma, or GED; or an equivalent combination of education and experience preferred. Construction experience is a plus.- 1-2 years of experience in an administrative setting preferred.- Proficiency in Microsoft Word, Outlook, and Excel.**Application Process:**Interested candidates should submit their resume and cover letter detailing their qualifications and experience. **Moss is an Equal Opportunity Employer and values diversity in the workplace. We encourage all qualified individuals to apply.** time management and problem-solving skills.- Ability to handle tasks and issues with a common-sense approach and attention to detail.- Willingness to travel preferred.- Positive and adaptable attitude toward changing situations and interactions on-site.**Education & Experience:**- Associate's degree, high school diploma, or GED; or an equivalent combination of education and experience preferred. Construction experience is a plus.- 1-2 years of experience in an administrative setting preferred.- Proficiency in Microsoft Word, Outlook, and Excel.**Application Process:**Interested candidates should submit their resume and cover letter detailing their qualifications and experience. **Moss is an Equal Opportunity Employer and values diversity in the workplace. We encourage all qualified individuals to apply.** Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Germain BMW of Naples Automotive Office Manager Naples, FL At Germain, our mission is to attract, develop and retain exceptional people to deliver an outstanding experience that creates loyalty beyond reason, one customer at a time. As an Office Manager, you will be responsible for overseeing the office operations within the dealership. You will ensure smooth communication between departments, manage administrative tasks, and support the overall efficiency of the dealership. Responsibilities: Oversee day-to-day office operations Manage administrative tasks and ensure accuracy Coordinate communication between departments Process paperwork and financial transactions Preparing Dealership financial statements and supplemental reports Automate all possible systems and establish controls Work with Office Staff to ensure timely completion of assigned tasks Assist in completion of annual reviews and audits Billing Reconcile accounts and schedules Requirements: Experience in office management, preferably in an automotive dealership Strong organizational and communication skills Proficiency in MS Office and other relevant software Attention to detail and ability to multitask Minimum of 3 years of general ledger experience Previous supervision/management of a team Excellent communication skills Working knowledge of accounting office positions Professional appearance Germain Offers: Comprehensive Coverage & Health, Dental and Vision Insurance 401(k) Savings Plan with Employer Match Paid Vacation/Company Holidays Competitive Wage Plans Ongoing Professional Development and Internal Promotions Company Outings and Activities Employee Discounts Whether you're an industry veteran or looking to begin your career in the exciting, fast-paced world of automotive retail, we'll provide you with the tools, training, and opportunities to help you succeed. For immediate consideration, visit us at GermainCareers.com . We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. LP

Job Description SLSCO, LP is seeking an Office Manager. The Office Manager will be an experienced professional who will collaborate with management and staff to ensure accurate and timely management of administrative functions. The office Manager will have a daily interface with personnel at all levels. Essential Duties and Responsibilities: • Directs office activities and functions to maintain efficiency and compliance with company policies. • Coordinate and oversee office improvements and repairs. • Greet and direct incoming guests. • Receive and distribute office mail and deliveries. • Assists support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work as required. • Manage relationships with vendors, service providers, building managers and landlords, ensuring that all items and invoices are paid on time. • Receive incoming catering orders through the freight, set up, and take down. • Managing office space, printers, copiers, and ordering food and beverages. • Maintains office supplies inventory. • Oversees telephone services, and email correspondence. • Performs or facilitates the upkeep and appearance of the office. • Performs other duties as assigned. Knowledge and Skills Required: • High school diploma or equivalent required; associate degree in office administration or related field preferred. • Must have at least two years of administrative or clerical and office management experience required. • Extensive time management skills with a proven ability to meet deadlines. • Excellent verbal and written communication skills. • Excellent organizational skills and attention to detail. • Strong work ethic and high level of professionalism. • Proficient with Microsoft Office Suite or related software. Physical Demands: • Use of manual dexterity, tactile, visual, and audio acuity. • Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands. • Occasional lifting (up to 15 pounds), bending, pulling, and carrying. • Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements). **Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Benefits: • Safe Harbor 401 (k) Plan • Health Insurance • Dental Insurance • Vision Insurance • Company-paid disability and life insurance • Voluntary life insurance • Paid sick time • Paid time off Affirmative Action/EEO Statement SLSCO LTD is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without discrimination because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, disability status, protected veteran status, or any other federal, state, or local protected class.

Our Premier client is looking for a Front Office Manager for a LUXURY Hotel onsite in Charleston, SC. The person applying to this position MUST have Four or Five Star and/or Four-Five Diamond hotel experience. FORBES CUSTOMER EXPERIENCE (no exceptions). The Front Office Manager is a key leader within the Rooms Division, responsible for ensuring seamless and elevated guest experiences across Guest Services, Front Desk, Concierge, and Rooms Control. This position champions operational excellence, Forbes Five-Star standards, and an inspired service culture reflective of this hotel's legacy and ambition. Reporting to the Director of Front Office, the Front Office Manager leads by example, cultivates top-tier talent, and brings a strategic mindset to daily operations. They serve as ambassadors of the brand - embodying empathy, professionalism, and presence. While no job description can provide a comprehensive list of all duties, the following outlines the major responsibilities for the position. Duties/Responsibilities: Demonstrates proactive ownership of the Front Office operation as a department head. Maintains consistent communication by monitoring and responding to emails and messages in a timely manner. Provides direction and follow-through on matters without reliance on continuous oversight. Balances professional responsibilities with personal well-being, while recognizing the nature of the role requires ongoing engagement beyond scheduled shifts. Represent the property and the management by projecting a positive hotel image through excellent communication, efficient problem solving, and taking responsibility of guest needs. Lead and mentor Front Office team members through daily operations, with a focus on coaching, performance development, and cultivating leadership from within. Spearhead upsells, audits, creation of Standard Operating Procedures based on needs. Ensure execution of Forbes Five-Star service through daily audits, training, and implementation of best practices and SOPs. Partner closely with Housekeeping, Revenue, Spa, Transportation, and other departments to ensure a collaborative, guest-focused operation. Proactively manage daily arrivals, departures, special occasions, and VIP programming. Oversee rooms control and billing accuracy to ensure a seamless guest journey. Represent Director of Front Office/Assistant Director of Front Office in their absence. Ensure brand standards are not only met - but exceeded - at every touchpoint. Required Skills/Abilities: Exceptional communication skills - both verbal and written - with a talent for gracious guest recovery and conflict resolution. Must be proficient in Windows, Word, Excel, PowerPoint. INFOR HMS knowledge is preferred. Education and Experience: A 4-year degree or equivalent in hospitality or related studies. Minimum of 2 years' experience in a luxury or Forbes-rated property with a progressive track record of leadership in Front Office operations. Benefits: Enjoy free meals in our colleagues' café Paid Time Off based on hours worked, up to 16 days in your first year 8 Paid Public Holidays Up to 4.5% Company Match - Retirement Savings Plan after one year of service Medical, Dental, Vision Insurance Flexible Spending Account Health Savings Account Colleague Commuter Benefit Hotel discounts at Spa & Dining Outlets Friends & Family Hotel Room Discounts

Duties and Responsibilities * Hire, train and manage performance of office team members. * Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. * Explain treatment plans and payment options to patients. * Review and train on Accounts Receivables (collection percentage). * Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. * Ensure office is secure at all times as assigned key holder. * Train on and review patient financing/credit (volume number and accuracy) with team. * Train team and ensure effective customer service skills via the telephone and in person. * Train and hold team accountable for building a productive office schedule. * Must meet and manage to minimum monthly performance goals as outlined by Regional Management. * Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). * Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. * Train staff or arrange training, as needed. * Assure timeliness and accuracy of paperwork. * Review and approve payroll (accuracy, control overtime) for office. * Oversight of supplies and inventory for the office and assure cost effectiveness. * Retention of staff and patients (turnover number). * Assure safety - workers compensation (reported timely and accurate and investigation post-accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. * Complete Monthly Check List (completed and assurance all areas are up to date.) * Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) * Travel to various locations based upon practice need. * All other duties and responsibilities as assigned. Additional Responsibilities * Positive attitude (motivation, team player). * Appearance (professional, clean, neat, meets company standards). * Knowledge of insurance processes. * Professionalism and leadership. Qualifications * Associate's Degree in business, or equivalent, and three years working experience. * Has a working knowledge of the front and back office healthcare operation. * Effective communication and time management skills. * Prior management experience strongly preferred. * Understanding of general dental terminology. * Intermediate computer skills; working knowledge of Internet Explorer and working knowledge of Microsoft Office Word, Excel, and dental office software. Experience with EagleSoft preferred.

Our purpose is Better Health . Specializing in primary care for patients 65+ is our passion. What's Your Why? • Are you looking for a career opportunity that will help you grow personally and professionally? • Do you have a passion for helping others achieve Better Health? • Are you ready to join a growing team that shares your mission? Why Join Our Team: At VIPcare, we value you. We see you. Team Members at VIPcare are living their why and building their careers with a reliable team that shares their mission of providing 5-star service that always puts patient care and outcomes first. At VIPcare, it's the little things we do each and every day that set us apart from other primary care practices. Our patients are family, and we want to keep our family healthy. Be part of a team that is transforming healthcare one patient at a time. We take great care of our team so they can take great care of our patients and achieve: Better Care. Better Outcomes. Better Health. Responsibilities Join Our Team! Please review our open positions and apply for the role that sparks your passion and elevates your skills. Position Objective: The Office Manager is an operational and clinical role and is responsible for providing 5 Star Service in assisting physicians in the management of healthcare daily office operations and treatment of geriatric patients following established standards and practices. The incumbent will report to the Regional Manager (or similar role) and will manage a care team of medical assistants and/or receptionists (generally 3-7 members). Responsibilities: Oversee, monitor, and improve clinic performance and other key performance indicators, including HEDIS, admission management, ER utilization, patients not seen, etc. Manage a team of clinic staff, including coordinating payroll, PTO, hour management, and performance of team members Communicate with providers to ensure patient quality of care Assists with scheduling, administrative, and clinical duties for providers (mid-levels and physicians) Lead daily clinic huddles and assign proactive outreach call efforts to other team members Manage office operations and performance to ensure that front-office and back-office care teams operate in an efficient, accurate, and patient-focused manner Provide extraordinary customer service to all internal and external customers (including patients, other team members, and other departments) Ensure new team members are onboarded and receive proper training using Better Health Group policies and procedures Ensure the accuracy of all incoming and outgoing information, including supplies, invoices, referral requests, patient records, and medication management Inform management about current office trends, recommend new policies, or facilitate improvements to current policies and workflows Participate in required team meetings and communicate updates and changes to physicians and staff Ensure team calendar, spreadsheets, and whiteboards are current and accurate Assist providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships Ensure compliance with Medicare Advantage Plans, HIPAA, and labor laws and is responsible for reporting any suspected breaches or compliance issues to the appropriate internal contact Additional duties as assigned Position Requirements/ Skills: At least 4 - 5 years of Medical Assisting experience, preferred (dependant on clinic location and team dynamics) Minimum of 1 year of leadership experience CPR Certified preferred Commitment to patient care and confidentiality Strong oral and written communication skills Ability to accurately read and write medical terminology Knowledge of medical coding Knowledge of HIPAA Knowledge and understanding of OSHA and Biohazard guidelines Basic computer skills, including familiarity with electronic medical records Proficient with Google Suite (Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) for real-time collaboration Preferred Qualifications: Bachelor's Degree in healthcare administration or related field preferred Medical Assistant Certified, preferred Prior medical assisting experience strongly preferred Has clinical working knowledge and the ability to perform clinical duties to include the following: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage the wound and incision, draw blood and assist physician with any/all procedures Physical Requirements: Full range of body motion, including handling and transferring patients, manual and finger dexterity; including eye-hand coordination Requires standing, walking, pushing, bending, kneeling, and reaching at arm's length and overhead in a clinic for prolonged periods of time Requires ability to sit or stand for prolonged periods of time Must be able to lift and move patients and medical equipment as needed Requires ability to lift/carry up to 15 lbs Requires corrected vision and hearing to normal range Ability to sit for extended periods of time Ability to operate a motor vehicle and have own means of transportation Key Attributes/ Skills: Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments Is able to work within our Better Health environment by facing tasks and challenges with energy and passion Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals Demonstrated ability to handle data with confidentiality Ability to work cross-functionally with multiple teams; ability to work independently with minimal supervision Excellent organizational, time-management, and multi-tasking skills with strong attention to detail Excellent written and verbal communication skills; must be comfortable communicating with providers, vendors, staff members, and health plans Strong interpersonal and presentation skills Strong critical thinking and problem-solving skills Must be results-oriented with a focus on quality execution and delivery Appreciation of cultural diversity and sensitivity toward target patient populations Compensation & Benefits: We offer a HIGHLY competitive compensation and comprehensive benefits package: Competitive base salary Medical, dental, vision, disability and life 401k, with employer match Paid time off Paid holidays Pay Range USD $52,000.00 - USD $56,000.00 /Yr.

Job Description Tee-Off is looking for an administrative assistant to join our team in our Fort Myers office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Data Entry - Assist with employee and client database information. Payroll Entry - Assist senior account representative with payroll entries. Audits - Assist with running I-9 audits. Filing - making sure I-9s are properly filed, applications, and employee records. Customer service - Requirements: Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially Outlook, MS Excel and PowerPoint) Powered by JazzHR vXlUPqqYrn

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant - Sales in N Fort Myers, Florida. What you'll do: The Administrative Assistant supports the sales and marketing efforts of the community and provides exceptional service to our customers and residents. Our team is highly collaborative and works together towards a common goal. Your job will include: * Greeting customers and residents in a professional and friendly manner. * Processing and closing homes in accordance with company business plans. * Adhering to the company's selling philosophy when serving our customers while utilizing all selling and organizational tools provided. * Providing timely and consistent follow-through with current customers from initial contact to after closing. Records must be maintained of all communication. * Monitoring and recording daily customer traffic utilizing company designated tracking tools and sending "Thank You" notes to all potential customers along with continued follow up. * Accomplishing required administrative tasks accurately, expertly, and in a timely manner, while handling priorities. * Creating sales agreements which may include calculation of sales tax and monthly payment plans as well as running credit checks. * Maintaining and regularly monitoring the company's internal inventory software program to ensure all available and sold homes in the community are accurate. * Taking photographs and videos of homes for use in various marketing sources. * Attending regular rally meetings to review sales and marketing strategies. * Maintaining open communications with all community and regional team members. * Auditing all marketing materials and maintaining digital marketing sources. * Maintaining a list of current available homes daily including tracking new home arrivals. * Organizing and maintaining files and ordering office supplies. * Researching and implementing company sponsored activities. * Attending and participating in training programs and seminars as required. * Delivering various communications to customers or residents, as needed. * Performing other duties as assigned by manager. Experience & skills you need: * Strong customer service skills. * Strong interpersonal, written, and verbal communication skills when interacting with potential customers, sales leadership, and the operations team. * Positive attitude, self-motivated, resourceful, professional, and capable of achieving deadlines and goals. * Strong math skills and the ability to calculate figures and amounts such as discounts, interest, and commissions. * Ability to work in a fast paced and team-centered environment. * Ability to work weekends on a regular basis. * Ability to problem solve and be detail oriented. * Understand and follow company established policies and procedures. * Enjoy collaborating, being a team player with a strong work ethic, accepting constructive feedback, and following directions from a manager. * Committed to self-development of sales, marketing, and technological advancements. * Ability to use the Microsoft Office suite of products including Outlook and Excel. * You have a valid driver's license and a clean driving record. This is required. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

**Company Overview: **Moss is a nationally recognized, privately held construction firm renowned for its innovative solutions and award-winning projects. With regional offices across the United States, Moss specializes in construction management, solar EPC, design-build, and public-private partnerships. Our diverse portfolio includes luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports facilities. Ranked among the nation's top 65 general contractors and 3rd in solar EPC by Engineering News-Record, Moss is celebrated for its strong entrepreneurial culture that prioritizes safety, quality, client engagement, and employee development. Our employees consistently rate Moss as one of the best places to work.**Position Scope and Organizational Impact:**Moss is seeking a dynamic Project Administrator to serve as a critical liaison between our HR and Payroll departments and the job site. This role involves managing various administrative tasks, including processing new hire paperwork, handling terminations, managing pay changes, and overseeing timekeeping for hourly employees. The ideal candidate will exhibit high energy, excellent interpersonal and organizational skills, and thrive in a fast-paced environment. Strong multitasking abilities, effective communication, and teamwork are essential for success in this role.**Essential Job Duties & Responsibilities: **- Act as the primary point of contact between the Human Resources and Accounting Teams.- Initiate and manage the onboarding process for new hourly employees, including completing new hire paperwork and administering drug tests.- Oversee the collection and entry of timekeeping data for craft employees.- Generate and distribute daily and weekly reports to superintendents for time approval.- Administer weekly payroll for up to 200+ hourly employees on-site.- Assist the project accountant with invoices, expense reports, and credit card transactions.- Perform other administrative tasks as required by the project manager, supervisors, project administrative supervisor, and team leaders.- Work environment is a solar construction job site.**Qualifications: **- Strong work ethic with a high level of maturity and a positive attitude.- Proficiency in Microsoft Word, Outlook, and Excel.- Ability to manage and balance daily and weekly priorities effectively.- Excellent communication and follow-up skills.- Bilingual in Spanish and/or Creole preferred.- Highly organized, detail-oriented, and capable of working independently and as part of a team.- Effective**Company Overview: **Moss is a nationally recognized, privately held construction firm renowned for its innovative solutions and award-winning projects. With regional offices across the United States, Moss specializes in construction management, solar EPC, design-build, and public-private partnerships. Our diverse portfolio includes luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports facilities. Ranked among the nation's top 65 general contractors and 3rd in solar EPC by Engineering News-Record, Moss is celebrated for its strong entrepreneurial culture that prioritizes safety, quality, client engagement, and employee development. Our employees consistently rate Moss as one of the best places to work.**Position Scope and Organizational Impact:**Moss is seeking a dynamic Project Administrator to serve as a critical liaison between our HR and Payroll departments and the job site. This role involves managing various administrative tasks, including processing new hire paperwork, handling terminations, managing pay changes, and overseeing timekeeping for hourly employees. The ideal candidate will exhibit high energy, excellent interpersonal and organizational skills, and thrive in a fast-paced environment. Strong multitasking abilities, effective communication, and teamwork are essential for success in this role.**Essential Job Duties & Responsibilities: **- Act as the primary point of contact between the Human Resources and Accounting Teams.- Initiate and manage the onboarding process for new hourly employees, including completing new hire paperwork and administering drug tests.- Oversee the collection and entry of timekeeping data for craft employees.- Generate and distribute daily and weekly reports to superintendents for time approval.- Administer weekly payroll for up to 200+ hourly employees on-site.- Assist the project accountant with invoices, expense reports, and credit card transactions.- Perform other administrative tasks as required by the project manager, supervisors, project administrative supervisor, and team leaders.- Work environment is a solar construction job site.**Qualifications: **- Strong work ethic with a high level of maturity and a positive attitude.- Proficiency in Microsoft Word, Outlook, and Excel.- Ability to manage and balance daily and weekly priorities effectively.- Excellent communication and follow-up skills.- Bilingual in Spanish and/or Creole preferred.- Highly organized, detail-oriented, and capable of working independently and as part of a team.- Effective time management and problem-solving skills.- Ability to handle tasks and issues with a common-sense approach and attention to detail.- Willingness to travel preferred.- Positive and adaptable attitude toward changing situations and interactions on-site.**Education & Experience:**- Associate's degree, high school diploma, or GED; or an equivalent combination of education and experience preferred. Construction experience is a plus.- 1-2 years of experience in an administrative setting preferred.- Proficiency in Microsoft Word, Outlook, and Excel.**Application Process:**Interested candidates should submit their resume and cover letter detailing their qualifications and experience. **Moss is an Equal Opportunity Employer and values diversity in the workplace. We encourage all qualified individuals to apply.** time management and problem-solving skills.- Ability to handle tasks and issues with a common-sense approach and attention to detail.- Willingness to travel preferred.- Positive and adaptable attitude toward changing situations and interactions on-site.**Education & Experience:**- Associate's degree, high school diploma, or GED; or an equivalent combination of education and experience preferred. Construction experience is a plus.- 1-2 years of experience in an administrative setting preferred.- Proficiency in Microsoft Word, Outlook, and Excel.**Application Process:**Interested candidates should submit their resume and cover letter detailing their qualifications and experience. **Moss is an Equal Opportunity Employer and values diversity in the workplace. We encourage all qualified individuals to apply.** Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Full We are one of the biggest repo company in south Florida. we are searching for Repo Administrative Assistant. We offer competitive pay, have a fantastic work environment, a talented team and have plenty of fun while we work. Ready to join us? WHAT YOULL BE DOING Manage accounts. Assign vehicle out for repossession and mail letters certified mail Manage all repossession all impounded vehicles and add any repossession or impound fees to account. Ad all repossession account, fees, invoices, other duties. Update account status once vehicle has been repossessed Record all recovery efforts ensuring that accounts are updated and notated accurately Responsible for updating the repossession log on a daily basis for vehicle that will be clearing that week Answer phone calls , great costumer service required ESSENTIALS THAT WILL MAKE YOU SUCCESSFUL Possess and positive can-do attitude Ability to communicate effectively and professionally with internal and external customers Ability to handle multiple tasks simultaneously Strong organizational skills, task management and ability to prioritize multiple items is a must Exceptional interpersonal and communication skills Self-motivated, requiring limited supervision to successfully execute projects Excellent organizational and time management skills with strong attention to detail Demonstrates ability to cope with ambiguous and changing environments and remains calm under pressure EDUCATION AND WORK EXPERIENCE REQUIREMENTS 1-3 years experience in the Auto business or repossession field is preferred Previous, Call Center, or Auto Dealership experience is preferred Proficient in basic PC applications, including Microsoft Office (Excel, PowerPoint, Word, Outlook) Intermediate to advanced typing and data entry processing skills COMPENSATION : $12 / per hour + benefits PHYSICAL WORK REQUIREMENTS Frequently: Minimal physical effort such as sitting, standing, and walking Shifts and/or schedules 9am to 5pm. Only MONDAY THRU FRIDAY May be required to sit and review information on a computer screen for long periods of time May require repetitive motions of the hands and wrist related to writing and typing at an electronic keyboard Employers Rights: This does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason. AN EQUAL OPPORTUNITY EMPLOYER M/F/Vet/Disabled/SO Job Type: Full-time Work Location: One Locations Language; fully Ingles and Spanish

Physicians' Primary Care of Southwest Florida is a premier physician owned and managed primary care practice with locations in Cape Coral, Fort Myers, Lehigh Acres and Estero. We need a talented Medical Office Manager to join our team. Excellence in Service * Provide excellent customer service (friendly, courteous and helpful) to providers, coworkers, employees, patients, family members, businesses and visitors of PPC. Courtesy includes; face-to-face, written and telephone (verbal and texting). * Holds employees accountable for service expectation. * Works efficiently with other practice leaders with the expectation that excellence in service is a priority. * Promotes PPC customer service expectations of: Compassion, Respect, Friendliness, Teamwork and Excellence. Human Resource * Responsible for hiring, training and maintaining staff for the purpose of running an efficient office. * Responsible for achieving less than 10 % turnover rate for reasons not relating to retirement, death or moving out of the area. * Oversees and directs activities of assigned clerical and clinical staff ensuring that all staff have a full understanding of expectation of their positions. * Responsible for ensuring all new employees are mentored and monitored for efficient and effective onboarding. * Responsible for managing and processing time and attendance for payroll and personnel management purposes. * Evaluates performance and recommends merit increases, promotions, and disciplinary actions. * Conducts evaluations in the same month in which they are due. * Conduct staff meetings as required by administrator; however, minimum standard is no less than four per year. Staff meetings should include: * Well-structured agenda * Educational component * Administrative component * Open forum for employee dialogue. * Visible to all staff and providers by walking around the office and interacting. * Responsible for supervising all staff within the clinic setting. Financial Management * Oversees and responsible for signing and submitting packing slips and/or invoices to accounting within the work week they are received. Communicates to accounting any discrepancies or concerns. * Manages overtime costs and makes necessary internal changes in order to keep costs to a minimum. * Responsible for reviewing, questioning and explaining divisional costs as seen on financial reports. Questions accounting where appropriate. * Maintains efficient inventory process for ordering all supplies. * Turns in required information to administration for financial and monthly reporting within two business days of month-end closing. * Ensures that clinical supply inventory is conducted as required. * Ensures that all monies collected are deposited according to policy and all balancing procedures are followed (cash and credit cards) * Ensures that all petty cash is balanced and receipts documented according to policy and that all balancing procedures are followed. Systems Management * Responsible for developing office specific policy and procedures (both clerical and clinical), as well as for ensuring policies are followed and maintained. * Appropriately monitors appointments for proper scheduling, patient flow, and efficiency. * Responsible for ensuring patients, who miss their appointments, are contacted and managed according to policy. * Responsible for maintaining provider calendars for vacation, meetings and call. Ensuring that schedules are blocked appropriately. * Ensures that referrals and authorization protocols are followed and handled in a timely fashion. * Ensures monies are collected at time of service and that staff follow financial documentation protocol. * Ensures compliance with regulations and with PPC standards of quality patient care. * Actively participates, educates and supports all payer (commercial/governmental) initiatives in which PPC has a contractual obligation. * Actively participates, educates and supports initiatives within PPC * Identifies and resolves operational problems. * Facilitates physician meetings where appropriate and produces minutes of meetings. * Attend required meetings and participates in committees as requested. * Works closely with managing partner and senior level managers.Facilities and Equipment ManagementFackilities Management * Responsible to ensure facilities are clean, maintained and free from damage and deterioration, as well as safe for all patients, customers, visitors, providers and employees. * Responsible to ensure lawns are maintained, grounds are free from trash, and trees are trimmed. * Responsible for working interior and exterior lights. * Responsible to ensure internal signage is appropriate, professional, non-cluttered and never taped to walls. Removing signage as appropriate (old event, provider announcement etc). * Fixes deficiencies when notified by local authorities. Notifies administrator of such deficiencies. * Responsible to ensure that all equipment (medical and clerical) is in working order, clean and stored properly. Personal Responsibility * Maintains strictest confidentiality in all areas of the medical practice. * Reports to work on time and rarely calls off from work. * Maintains a positive can-do attitude. * The office manager should be an example to employees of a positive work ethic. * Continually looks for ways to grow professionally as a leader. * Participates in professional development activities to keep current with health care trends and practices. * Is recognized by employees as honest and trustworthy. * Listens to employees and includes them in decision making (where appropriate). * Completes other duties as necessary. Demonstrates to employee's willingness to jump in and help. * Responds to emails within 24 hours of receipt (business hours). * Keeps work area in a neat and organized fashion. * Follows professional dress standards as described in PPC handbook. The above is a summary of duties expected. While a comprehensive list it does not accurately reflect all the duties of the office manager. There are other duties that may be assigned. EDUCATION: * Associate Degree in health or business administration required. Bachelors Degree preferred. Life experience may be accepted in lieu of Bachelor Degree. Any exception must be approved by the Administrator or the Director of Human Resources. * Preferred certification in Medical Office Management through AAPC, or ability to become certified within 2 years of employment. EXPERIENCE: Minimum of five years of medical practice operational management experience. Any exceptions must be approved by the Administrator or the Director of Human Resources. KNOWLEDGE, SKILLS AND ABILITIES: * Knowledge of organizational policies, procedures, systems, and objectives. * Knowledge of fiscal management and human resource management techniques. * Knowledge of health care administrative systems. Knowledge of governmental regulations. * Skilled in Microsoft office products - especially, Word, Excel and Power Point. * Skilled in exercising a high degree of initiative, judgment, discretion, and decision making necessary in completing work. * Skilled in evaluating operations as they relate to polices goals and objectives. * Ability to create an atmosphere that encourages, motivates, innovates. * Treats all people (internal and external) in a professional and courteous manner. * Position requires strong written communication skills. PHYSICAL/MENTAL DEMANDS: Requires ability to move throughout the office uninhibited. Requires hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve. What PPC Offers: * Over 29 years of growing with and supporting our communities * Award-winning physicians * Ability to advance within our organization * Health, dental, vision, disability and life insurances * 401(k) with company match with free financial advising * Paid Time Off (PTO) * Paid Holidays * Employee Assistance Program (EAP) * Legal Services/Documentation Discounts * Employee Resource Assistance Program (ERAP) * License Renewal Assistance * Free continuing education through Relias * Employee appreciation events and gifts Want to learn more about Physicians' Primary Care of Southwest Florida? Visit us at *************** and apply today! Physicians Primary Care of SWFL participates in E-Verify. Go to https://***************/wp-content/uploads/2023/06/E-Verify_Participation_Poster_Eng_Es-06.22.23.pdf for more information.

Job DescriptionDescription: Come grow with us! Elite DNA Behavioral Health is one of the largest providers of behavioral and mental health services in Florida - and we're expanding quickly! We believe in providing high-quality, accessible care to our patients and a supportive environment that allows our team to grow professionally. Our goal is to hire you - the best talent - to support our mission and allow you to grow with us. We thrive on a mutual goal of providing excellent care to our patients through our comprehensive care services and collaborative culture. Elite DNA is the pioneer of the care coordination approach to mental health, where all patients are matched with their ideal services and providers prior to receiving direct care. Our team is at the forefront of providing leading-edge therapy services - from psychotherapy to psychiatry - to specialized programs such as psychosocial rehabilitation, EMDR, and group therapy. Everything we do here at Elite DNA is guided by integrity and compassion for our patients and employees. When you join the Elite DNA team, you'll feel proud to be a part of the group that helps children, adults, and families in our communities live better lives. Elite DNA Behavioral Health is seeking to hire a full-time Office Manager in the Naples office. As an Office Manager, you will be responsible for maintaining an orderly and efficient office routine. Responds to patient inquiries and other correspondence as necessary. Administers established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Reviews statements, invoices, receipts, and charges. Works with clinic staff (i.e. co-pay collections and A/R) to establish performance standards for work assignments, monitors work status and progress including goals and objectives. Values cultural diversity and other individual differences in the workforce, ensuring that the organization builds on these differences. Provides services to individuals and coordination/support to psychiatrists, PA and APRNs. Initiates and completes all relevant documentation within organizational time frames. Performs duties in a prioritized, organized, and orderly manner to maximize clinic efficiency and productivity. Collaborates with team members and other staff to ensure a complete, appropriate and positive experience for all clients. Follow instructions and complete job duties as assigned by providers and management staff. Provide appropriate and timely documentation. Will assist the physician and nurse with direct client care as well as tasks such as filing, chart documentation, faxes, prescription medical programs and telephone follow-up as assigned. Initiates and completes all relevant documentation within organizational time frames. Maintain, copy and file patient records and other information as needed. Monitor voicemails throughout the day, return the calls and effectively resolve the reason for call within 24 hours of the call. Proper documentation for each call and subsequent interaction. Triage patient phone calls, both incoming and on voice mail. Document the interaction within 24 hours. Review Athena messages and respective inbox and messages. Respond and document accordingly. Discuss patient concerns with respective provider within 24 hours of incoming call, email, voicemail or message. Document appropriately within same time frame. Provide information for afterhours call line and information to call if patient has a question. Document this interaction in patient chart. Requirements: Education: Bachelor's degree from an accredited college or university in business administration or health care related field. Experience may substitute some education. Minimum of three to five years experience in healthcare. Required Skills and Experience: Proficiency in oral and written communications Excellent time and project management skills. Excellent attention to detail, problem-solving, and customer service. Must demonstrate positive interpersonal relationship skills with individuals and groups in a wide variety of settings Medical terminology knowledge essential Technology Skills: Effectively uses Electronic Health Records; Athena experience preferred. Proficiency in Microsoft Office. This position earns competitive compensation plus a full benefits package including medical, dental, vision, and life insurance, annual PTO of 15 days with tenure recognition incentives, one additional paid day for your birthday and Employee Assistance Program. We also offer opportunities for growth, as well as a great team atmosphere that empowers you to take ownership of outcomes in providing quality service and support. Compensation $48-52K depending on experience.