Office manager/administrative assistant jobs in Louisville, KY

Join the nation's Financial Advisory Firms as a Manager we are seeking candidates who have experienced personal success running your own agency in your own community. Our Client is seeking individuals with an entrepreneurial spirit and the desire to work in various territories throughout the U.S. This position requires someone with experience in recruiting, training, and developing a team of agents but also a successful record in sales performance. The ideal candidate possesses good communication and interpersonal skills, as well as strong organizational skills. Responsibilities: Recruiting, training, managing and developing new managers and agents Managing regional sales, marketing, and business development activities Managing an office and satellite districts throughout the region Delivering strong sales results. What we offer: Our Managing Partners are an elite team of high performing managers that earn significant income based upon their results. In addition, we provide a complete package for what is needed to ensure your success. Competitive compensation plus production overrides and renewals $150,000+ plus commissions) Benefit package that includes medical insurance, paid vacation and 401(K)and Pension Trips/Incentives Local office with administrative support staff Region with unlimited income capacity Significant marketing support The best product portfolio in the industry Strong home office support A proven distribution model In-depth training Job Requirements: Must have 10+ years of experience in insurance products Life Insurance Financial Planning with extensive training Platform Must have 4+ years of insurance management experience Experience in recruiting, training, managing and motivating a high performance sales team Active Life /Health license for the state Series 7, 24 preferred or at least within six months Bachelor's degree preferred Must reside in the Regions specified Good credit history Does this sound like your calling? Then let us show you how we can put your career in the hands of the best possible person - you…Apply Today!Pamela J. Kortekamp Lifetime Recruiting Strategies "Developing Relationships that last a Lifetime" Please contact me with any questions: Email: lifetimers@fuse.net http://www.lifetimerecruiting.com/ Phone: (w) 513-753-4926

Schulte Companies is seeking an energetic, experienced, and hands-on Executive Administrative Assistant/Office Manager to join our team! Schulte Companies is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team! What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! Schulte Companies provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to: Work Today, Get Paid today, with Daily Pay! Free Telemedicine and Virtual Mental Health care access for all Associates starting day one! Multiple Health Insurance and Life Insurance options 401k Plan + Company Match for eligible associates Paid Time Off Holiday Pay Pet Insurance Employee Assistance Program Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more! Our Company: Schulte Companies is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants. JOB DUTIES AND RESPONSIBILITIES The Executive Administrative Assistant/Office Manager serves as a key partner to the CEO, ensuring smooth execution of strategic priorities while managing all administrative and operational needs Provide executive-level administrative assistance to the executive leadership team. Manage CEO/Executive Leadership calendar(s) with attention to priorities, ensuring efficient use of time across meetings, travel, and personal commitments Coordinate logistics for meetings and events, including reserving meeting spaces, arranging IT and A/V support, liaising with catering vendors, and ensuring all meeting materials and supplies are prepared and available in advance Arrange complex travel itineraries, accommodations, and handle expense processing with precision and discretion. Prepare presentations, reports, and internal or external communications on behalf of the CEO. Assist in preparing materials, coordinating logistics, and managing follow-up actions related to board meetings. Manage sensitive information, correspondence, and records with professionalism and the highest level of confidentiality. Act as a liaison between staff, leadership, and external partners to facilitate smooth communication. Maintain accurate records, contracts, and filing systems (both digital and physical). Oversee daily office operations to ensure efficiency, organization, and a positive workplace environment. Maintain office supplies, equipment, and vendor relationships; handle purchasing and inventory control. Identify potential risks, challenges, and opportunities - offering thoughtful, data-informed recommendations. EDUCATION AND EXPERIENCE Minimum of 5+ years in executive-level support, chief of staff, project management, or a comparable strategic administrative role. Demonstrated experience managing office operations, coordinating projects, and supporting senior leadership. Strong proficiency in Microsoft Office Suite and other productivity tools for creating reports, presentations, and spreadsheets efficiently KNOWLEDGE, SKILLS AND ABILITIES Proven success working in dynamic, fast-moving environments where priorities shift quickly. Exceptional ability to manage multiple projects simultaneously while maintaining accuracy and thoroughness. Highly proficient with technology and process improvement, capable of analyzing workflows and introducing solutions that increase efficiency and reduce manual work Trusted to handle sensitive information and high-level communications with absolute discretion and professionalism. Excellent written and verbal communication skills, with the ability to craft clear, concise, and polished correspondence. Anticipates challenges and needs in advance, offering well-thought-out solutions without waiting for direction. Proactive, resourceful, and adaptable to changing business needs. Strong interpersonal skills with the ability to foster collaboration and a positive workplace culture. *The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process. Schulte Hospitality Group is an Equal Opportunity Employer.

Job Description Front Desk Leader - Dental Office Salary: 25-30 Full Benefits Provides dedicated oversight to front desk operations and administrative staff in a progressive dental practice. Seeks a leader with a kind demeanor who puts patients first, is always willing to help, and is committed to personal and professional growth. Responsibilities Supervises the front desk team Greets and assists patients professionally Coordinates all appointment scheduling Manages patient billing and insurance processing Maintains accurate patient records and safeguards confidentiality Upholds office compliance and best practices Oversees accounts, monitors receivables, and ensures collection of outstanding payments Communicates clearly with patients regarding financial arrangements Resolves insurance and billing issues promptly Performs end-of-day financial reconciliation and deposit preparation Implements and updates financial protocols as needed Directs team huddles, training, and workflow delegation Supports office inventory management Motivates staff and encourages a positive, team-oriented environment Handles additional management duties as assigned Desired Qualities Demonstrates effective leadership and compassion in daily interactions Maintains a gentle and kind approach, prioritizing patient needs Skilled in collections and account management, securing payment for services rendered Proficient in dental billing software and financial coordination Shows initiative in helping others and seeking new learning opportunities Builds strong relationships with patients, team members, and external partners Committed to maintaining professionalism and growing with the practice This opportunity suits a professional who excels in front office leadership, possesses sound financial acumen, leads with empathy, and is dedicated to supporting both patients and team members as the practice grows.

Schulte Companies is seeking an energetic, experienced, and hands-on Executive Administrative Assistant/Office Manager to join our team! Schulte Companies is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team! What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! Schulte Companies provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to: Work Today, Get Paid today, with Daily Pay! Free Telemedicine and Virtual Mental Health care access for all Associates starting day one! Multiple Health Insurance and Life Insurance options 401k Plan + Company Match for eligible associates Paid Time Off Holiday Pay Pet Insurance Employee Assistance Program Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more! Our Company: Schulte Companies is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants. JOB DUTIES AND RESPONSIBILITIES The Executive Administrative Assistant/Office Manager serves as a key partner to the CEO, ensuring smooth execution of strategic priorities while managing all administrative and operational needs Provide executive-level administrative assistance to the executive leadership team. Manage CEO/Executive Leadership calendar(s) with attention to priorities, ensuring efficient use of time across meetings, travel, and personal commitments Coordinate logistics for meetings and events, including reserving meeting spaces, arranging IT and A/V support, liaising with catering vendors, and ensuring all meeting materials and supplies are prepared and available in advance Arrange complex travel itineraries, accommodations, and handle expense processing with precision and discretion. Prepare presentations, reports, and internal or external communications on behalf of the CEO. Assist in preparing materials, coordinating logistics, and managing follow-up actions related to board meetings. Manage sensitive information, correspondence, and records with professionalism and the highest level of confidentiality. Act as a liaison between staff, leadership, and external partners to facilitate smooth communication. Maintain accurate records, contracts, and filing systems (both digital and physical). Oversee daily office operations to ensure efficiency, organization, and a positive workplace environment. Maintain office supplies, equipment, and vendor relationships; handle purchasing and inventory control. Identify potential risks, challenges, and opportunities - offering thoughtful, data-informed recommendations. EDUCATION AND EXPERIENCE Minimum of 5+ years in executive-level support, chief of staff, project management, or a comparable strategic administrative role. Demonstrated experience managing office operations, coordinating projects, and supporting senior leadership. Strong proficiency in Microsoft Office Suite and other productivity tools for creating reports, presentations, and spreadsheets efficiently KNOWLEDGE, SKILLS AND ABILITIES Proven success working in dynamic, fast-moving environments where priorities shift quickly. Exceptional ability to manage multiple projects simultaneously while maintaining accuracy and thoroughness. Highly proficient with technology and process improvement, capable of analyzing workflows and introducing solutions that increase efficiency and reduce manual work Trusted to handle sensitive information and high-level communications with absolute discretion and professionalism. Excellent written and verbal communication skills, with the ability to craft clear, concise, and polished correspondence. Anticipates challenges and needs in advance, offering well-thought-out solutions without waiting for direction. Proactive, resourceful, and adaptable to changing business needs. Strong interpersonal skills with the ability to foster collaboration and a positive workplace culture. *The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process. Schulte Hospitality Group is an Equal Opportunity Employer.

Schulte Companies is seeking an energetic, experienced, and hands-on Executive Administrative Assistant/Office Manager to join our team! Schulte Companies is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team! What's in it for you? When you join Schulte Companies you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! Schulte Companies provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package including, but not limited to: Work Today, Get Paid today, with Daily Pay! Free Telemedicine and Virtual Mental Health care access for all Associates starting day one! Multiple Health Insurance and Life Insurance options 401k Plan + Company Match for eligible associates Paid Time Off Holiday Pay Pet Insurance Employee Assistance Program Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more! Our Company: Schulte Companies is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants. JOB DUTIES AND RESPONSIBILITIES * The Executive Administrative Assistant/Office Manager serves as a key partner to the CEO, ensuring smooth execution of strategic priorities while managing all administrative and operational needs * Provide executive-level administrative assistance to the executive leadership team. * Manage CEO/Executive Leadership calendar(s) with attention to priorities, ensuring efficient use of time across meetings, travel, and personal commitments * Coordinate logistics for meetings and events, including reserving meeting spaces, arranging IT and A/V support, liaising with catering vendors, and ensuring all meeting materials and supplies are prepared and available in advance * Arrange complex travel itineraries, accommodations, and handle expense processing with precision and discretion. * Prepare presentations, reports, and internal or external communications on behalf of the CEO. * Assist in preparing materials, coordinating logistics, and managing follow-up actions related to board meetings. * Manage sensitive information, correspondence, and records with professionalism and the highest level of confidentiality. * Act as a liaison between staff, leadership, and external partners to facilitate smooth communication. * Maintain accurate records, contracts, and filing systems (both digital and physical). * Oversee daily office operations to ensure efficiency, organization, and a positive workplace environment. * Maintain office supplies, equipment, and vendor relationships; handle purchasing and inventory control. * Identify potential risks, challenges, and opportunities - offering thoughtful, data-informed recommendations. EDUCATION AND EXPERIENCE * Minimum of 5+ years in executive-level support, chief of staff, project management, or a comparable strategic administrative role. * Demonstrated experience managing office operations, coordinating projects, and supporting senior leadership. * Strong proficiency in Microsoft Office Suite and other productivity tools for creating reports, presentations, and spreadsheets efficiently KNOWLEDGE, SKILLS AND ABILITIES * Proven success working in dynamic, fast-moving environments where priorities shift quickly. * Exceptional ability to manage multiple projects simultaneously while maintaining accuracy and thoroughness. * Highly proficient with technology and process improvement, capable of analyzing workflows and introducing solutions that increase efficiency and reduce manual work * Trusted to handle sensitive information and high-level communications with absolute discretion and professionalism. * Excellent written and verbal communication skills, with the ability to craft clear, concise, and polished correspondence. * Anticipates challenges and needs in advance, offering well-thought-out solutions without waiting for direction. * Proactive, resourceful, and adaptable to changing business needs. * Strong interpersonal skills with the ability to foster collaboration and a positive workplace culture. * The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment. This job description is only intended to provide a general description of the benefits and compensation applicable to this position. Paid Time Off (PTO) is available for eligible associates in accordance with the Company's Paid Time Off policy. Specific compensation and benefit details will be discussed during the interview process. Schulte Hospitality Group is an Equal Opportunity Employer.

At Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), success starts with people. As the nation's largest minority & women-owned law firm, we cultivate a culture where employees feel valued, empowered, and inspired to grow. We are seeking a highly organized and proactive Office Manager to join our Louisville, Kentucky office, serving as a Office Manager, Paralegal, and Leader to support staff. This full-time position is ideal for a dynamic professional who can balance office management, managing a staff, case management, team coordination, and some paralegal work. Why Join Us? ✅ Multi-Faceted Leadership Role: This role combines office administration, and paralegal responsibilities, allowing for a diverse and engaging work experience. ✅ Collaborative & Inclusive Culture: Our firm thrives on teamwork, organization, and client relations. You will be the central point of communication, ensuring that tasks, deadlines, and firm initiatives stay on track. ✅ Competitive Compensation & Benefits: We recognize and reward your leadership, coordination, and legal expertise with a market-competitive salary and a comprehensive benefits package. Your Role: Office Manager As a Office Manager, you will play a critical role in supporting the firm's overall practice by managing operations, marketing coordination, team productivity, and legal casework. Your responsibilities include: 🔹 Team Coordination & Office Management: Managing office duties, keeping team members on track with their tasks and deadlines, ensuring smooth workflow and productivity. 🔹 Marketing & Client Relations: Managing marketing initiatives, maintaining the marketing calendar, and building rapport with clients. 🔹 Case & Data Management: Tracking case progress, maintaining statistics, and organizing reports using Excel. 🔹 Firmwide Communication: Keeping up with contact and coordination across all Workers' Compensation offices within the firm. 🔹 Paralegal & Legal Support: Assisting with pleadings, appeals, invoicing, and legal documentation. What You Bring To excel in this role, you should have: ✔️ Experience 5+ years of experience in legal administration, paralegal work, or office management in a Workers' Compensation, Insurance Defense, or Civil Litigation setting. Experience managing tasks, team workflows, and firm marketing efforts preferred. ✔️ Leadership & Organizational Skills Ability to prioritize, multitask, and keep attorneys and legal assistants on track. Strong marketing, client communication, and relationship-building abilities. Experience leading a staff and overall success of entire office. ✔️ Legal Knowledge & Technical Proficiency Experience in drafting appeals, managing invoices, managing a staff. Proficiency in Microsoft Office Suite (especially Excel), case management software, and legal document systems. ✔️ Education & Certification Bachelor's degree, Paralegal Certificate, or equivalent experience in a legal setting preferred. Bachelor's degree or equivalent experience in Management. What We Offer 💼 Competitive Salary: Based on experience, leadership, and contributions. 📌 Comprehensive Benefits Medical, dental, and vision insurance to support your health and well-being. 401(k) retirement savings plan with employer match. Generous PTO for work-life balance. 🚀 Professional Growth: Access to mentorship, leadership training, and career development resources. 🎉 Firm Perks & Events: Corporate discount programs, firm-sponsored events, and more. Why QPWB? At QPWB, we are more than just a law firm-we are a community of professionals dedicated to excellence, innovation, and making an impact. We celebrate diversity, nurture talent, and treat every team member with respect. Are you ready for the next step in your career in Legal Management? Apply today! #LI-AN1

Job Description We're hiring an Assistant Business Office Manager to support the financial and administrative operations of our skilled nursing facility. This full-time role is perfect for someone with experience handling Medicaid applications, strong organizational skills, and a customer service mindset. You'll work closely with residents, families, and agencies to ensure accurate and timely processing of financial information-all while contributing to a compassionate, resident-centered environment. About Us Welcome to Journey, where the community is at the heart of everything we do. We believe that true success starts with strong local leadership, supported by a dedicated home office team. Our journey began with a vision to create opportunities that empower individuals to make a positive impact right in their own backyard. Our Vision Change the world, one heart at a time. Our Mission Our Mission is to consistently achieve exceptional quality outcomes by leading a world-class Care Team. Our empowered and dedicated Care Team strives to exceed the expectations of our residents in every interaction. Being a part of your journey is our privilege. The Heartbeat of Journey Our local leaders are the driving force behind our success. They're not just managers; they're passionate advocates for their communities. They understand the needs and goals of the residents and families they serve. They're your neighbors, your friends, and your partners in progress. Together, we work tirelessly to create meaningful change and lasting legacies. Required Qualifications: Must have at least two years of experience in a skilled nursing facility billing office or similar healthcare setting. Knowledgeable of skilled nursing home regulations, procedures, laws, regulations and guidelines pertaining to long-term care. Experience with GAMMIS and Gateway systems for Medicaid application processing in Georgia. Major Duties and Responsibilities: Responsible for the submission, tracking and management of Medicaid applications and recertifications for residents. Handle confidential financial and personal information with professionalism and discretion. Provide excellent customer service to residents, families and staff regarding financial matters and Medicaid-related inquiries. What We Offer Quarterly raises Perfect attendance bonus 401(k) with Voya Financial United Healthcare Insurance Free Life Insurance Company-provided smartphones for full-time care team members Opportunities for professional development and continuing education Supportive, team-oriented environment If you're ready to embark on a rewarding career that truly makes a difference, we invite you to apply for the position at Journey. Together, let's change lives one heart at a time. #JointheJourney We are committed to equal opportunity. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, please contact HR.

Our Story : If you are looking for a career where you feel supported, then apply now! InnVentures has a reputation for offering a compassionate, caring and fun workplace. Our culture is sustained by service-oriented employees who care about each other, our guests and the communities where we live. We currently manage 40+ Marriott, Hilton, Hyatt and IHG brand hotels in 10 states. We only have 3 rules at InnVentures. (We can teach you the rest!) Rule #1 - Do everything you can for the customer! Rule #2 - Bring a good attitude to work with you every day and take pride in your work! Rule #3 - Have FUN! WHY WORK AT ONE OF OUR HOTELS? Fun, team-oriented environment Full-time and part-time positions available to meet your needs Great opportunities for growth Community Involvement Discounted hotel stays Recognition and awards Paid time off BENEFITS: We offer eligible employees a number of benefits to enhance their health and well-being: Group insurance, including medical, dental, vision and company-paid life insurance Paid time off including up to 80 hours vacation days, sick/ wellness leave and 8 holidays Company-matched 401(k) plan Bonus Plan Voluntary benefits including short term disability, long term disability, accident, life, critical illness and Flexible Spending Account Life enrichment benefits including hotel benefits, employee assistance program, leadership development program and more! Get paid daily with our Daily Pay Program! JOB OVERVIEW - Front Office Manager: Apply your outgoing personality and ability to connect with others to create memorable guest experiences! As a Front Office Manager, you will be the first impression for our guests upon arrival and throughout their stay you will lead by example and champion the front desk staff to build lasting impressions and guest loyalty. A TYPICAL DAY: Oversee hiring, training, coaching, mentoring and scheduling for the front office team. Proactively garner relationships with long term and repeat guests to develop loyalty and maintain a high level of satisfaction. Apply problem solving skills to resolve guest issues to their satisfaction. Supervise ordering and inventory for front office supplies within a set budget. Handle continuous requests in a fast-paced environment by coordinating with other departments to ensure all guest requests are met. Ensure all front desk checklists and procedures are followed and review daily work to confirm it is error-free. Follow proper cash handling procedures and be able to post and reconcile charges applied to guest receipts. Support the goals of the hotel through teamwork and collaboration with all departments. REQUIREMENTS: Previous hotel front desk experience is required, along with lead or supervisor responsibilities. To be successful in this role, you need strong verbal and written communication skills. You must be able to read, write, type and use basic technology. This job requires you to stand for an entire shift and you also must be able to lift at least 25 pounds. Applicants must be available to work evenings, weekends and holidays. POTENTIAL CAREER PATH: Operations Manager or Sales Manager - Assistant General Manager InnVentures IVI L.P. is an Equal Opportunity Employer and maintains the policy of recruiting and retaining the best-qualified personnel who demonstrate the ability to perform competently and work well with others. It is the policy of InnVentures to provide equal employment opportunity regardless of race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. This policy of nondiscrimination is applied to all aspects of the employment relationship. The Company complies with the Americans with Disabilities Act (ADA) and applicable state and local laws in ensuring equal opportunity and employment for qualified persons with disabilities. We also consider qualified applicants with criminal histories, consistent with legal requirements.

Advanced administrative responsibilities include preparation of more complex reports and analysis using various software packages and databases. Must fall in one of the following categories: 1.) Work in a lead capacity, usually directing the work of others, providing instruction and guidance to lesser experienced employees2.) Responsible for two or more complex processes, utilizing technical skills (i.e. queries, LAN assistance, etc.)3.) Provides administrative support for vice presidential level management performing advance, diversified confidential administrative duties.Individuals at this level may perform office support functions, as outlined in lower levels, but these are not the primary focus of their position. Qualifications Must be proficient in microsoft office. Will be required to go out to the warehouse (non climate controlled). Work shoes required. Additional Information $17.00+ an hr

Job Description Assistant Operations Leader - Full Time Parkside Family Dental, Louisville, KY Grow with heart. Lead with purpose. Build something bigger with us. What if your next career move wasn't just about stepping into leadership-but about launching into a future where growth, teamwork, and making a real difference are everyday wins? At Parkside Family Dental, our team is known for its energy, teamwork, and dedication to creating outstanding patient experiences (and yes, our Google reviews prove it). We're looking for a people-first Assistant Operations Leader to support the day-to-day excellence of our practice while building the leadership skills to take your career to the next level. You'll have the mentorship, training, and encouragement to truly grow-surrounded by a fun-loving, tight-knit team that has your back. If you're ready to develop your leadership skills in a place where your potential is recognized and your work truly matters, we'd love to meet you. Pay: Up to $68,000 annually depending on experience and skills What You'll Do: You'll be the right hand to the Operations Leader-helping to juggle schedules, build team momentum, keep the office running smoothly, and make sure every patient experience is a great one. You're not just managing tasks-you're learning to run a high-performing, heart-led practice. Support scheduling, collections, expenses, and practice performance You'll keep the heartbeat of the practice strong and steady-and make it look easy. Following up on A/R and presenting larger treatment plans will be a key role! Assist in building a positive, engaged workplace culture You'll help create a vibe where patients smile and teams thrive (bonus points for high-fives). Oversee administrative functions with accuracy and timeliness Because details matter-and you know how to keep everything clicking. Deliver customer service that makes patients want to come back-and tell their friends You're part of the reason they leave smiling-and part of the reason they come back. Support staff productivity, referrals, and supply management You'll keep the back-office humming, the supplies stocked, and the team ready to win the day. What You Bring: You're organized, energized, and ready to jump into the world of dental operations with a growth mindset. You love to learn, love to lead, and know that real leadership starts with teamwork, trust, and a can-do attitude. High School diploma or equivalent (higher education preferred) 5+ years of experience in operations, leadership, or office management (dental or healthcare preferred) Experience building and supporting teams Strong attention to detail, organization, and follow-through A natural coach, problem-solver, and motivator Tech-savvy and comfortable using operational management tools (Microsoft Office, dental software) Servant leadership mentality-with a side of competitive spirit Passion for service excellence and personal growth Compensation & Benefits: This isn't just a stepping-stone-it's a launchpad. We'll invest in your training, celebrate your growth, and set you up with real benefits that support you today and tomorrow. Competitive pay that grows with you We believe your paycheck should reflect your hustle-and we're serious about helping you climb the ladder (and enjoy the view). Health, Dental, and Vision Insurance-and so much more! Taking care of patients starts with taking care of you-and we're here to make sure you're covered from head to toe. Paid Time Off (start with 2 weeks per year and accrue up to 3 weeks per year based on tenure) + 6 Paid Holidays Because even superheroes need a day off to recharge, explore, or binge-watch guilt-free. 401(k) program You're building an incredible career-and we're making sure your retirement goals aren't left behind. On-the-job training and leadership development We don't just hand you a binder and wish you luck-we coach, mentor, and invest in your growth from day one. Supportive, growth-minded team culture Where encouragement is real, teamwork is automatic, and every day is another chance to level up personally and professionally. Step into a role where your voice is heard, your growth is real, and your future is wide open. Apply now and help build something amazing with us!

Martin Motorsports is seeking an Office Manager to join our team at Harley-Davidson/BMW Motorcycles of Louisville. The Office Manager is responsible for processing invoices in a timely manner, maintaining office supply inventories and assisting the Controller with other accounting functions. Must present a professional appearance. Responsibilities: Code and verify invoices for posting to accounts payable Ability to assist with payroll Accounts Receivable Posting Vehicle Sales & Purchases Register Extended Service policy contracts & other finance products sold Complete payments to vendors Reconcile company records to monthly vendor account statements Verify federal id numbers and maintain vendor files Resolve purchase order, contract, invoice and payment discrepancies Report sales taxes to Controller by calculating requirements on paid invoices Organize and file paid invoices Maintain monthly spreadsheet of key expense account activity Maintain office supplies on hand Disburse petty cash Follow policies and procedures as set forth in Employee Handbook Any other duties as assigned Requirements 2+ years accounts payable and accounts receivable experience Associate's degree or above in Accounting or related field Title work experience heavily preferred Benefits Medical, Dental, Vision, Life Insurance 401k Paid Holidays Weekly Paychecks $55,000 annual salary Accountant, Accounting Manager, Office Manager, Harley Accountant, Harley-Davidson Accountant Martin Harley Davidson is an Equal Opportunity Employer. #R2

Job Skills / Requirements The ideal applicant should have a working knowledge of web site design and the ability to update and maintain the Med-Dyne web site. Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, contacting customers, and scheduling meetings. Train and supervise lower-level clerical staff. Manage all daily office activities and resolve any situations with efficiency. Desired Candidates will have the below listed qualities: 1. Ability to work unsupervised in a fast paced environment 2. Self motivated and goal orientated 3. Must be a strong relationship builder and possess a high sense of personal motivation. 4. Friendly, positive, upbeat and eager to implement own thoughts and ideas 5. Prepare and participate in client presentations (internal and external) 6. Proficient in Excel with experience in creating spreadsheets with numerous sets of data Additional Information / Benefits Benefits: Medical Insurance, Life Insurance, Paid Vacation, Paid Holidays, 401K/403b Plan This job reports to the Human Resource This is a Full-Time position 1st Shift. Travel is not required Number of Openings for this position: 1

Our Company BrightSpring Health Services An office manager is responsible for overseeing and coordinating the daily operations of an office. They manage administrative tasks, such as organizing schedules, maintaining records, and supervising office staff. Office managers also handle financial responsibilities, such as budgeting, invoicing, and payroll. They ensure efficient communication within the office and with external parties, manage office supplies and equipment, and implement and enforce office policies and procedures. Additionally, office managers may handle human resources tasks, such as recruitment, onboarding, and performance evaluations. Responsibilities Manages/participates in all administrative office and clerical support functions, payroll and client billing, medical record maintenance and control. Acts as a liaison to select corporate departments. Provides the clerical functions and administrative duties in the office. Processes employee mileage. Prepares payroll, certifying hours worked against billing sheets and resolving discrepancies. Enters or oversees entry of payroll data into payroll system within the required timeline. Distributes paychecks as needed according to company guidelines. New Hire support -New hire form access, etc. Facilitate new employee station setup (phones, computer, etc.). Facilitate existing employee phone & computer issues onsite by working with onsite IT team. Credentialing support. Special projects. Process and code all department or home care operations invoices, research as needed. Process CERS and check requests. Pcards - Process/Reconcile 3 department pcards and provide support to home care operations as needed. Manage team list and org charts. Ship Out documents / marketing items as requested. Order department office supplies as needed. Manage Regional Leases for Operations - Follow lease process: complete CLRs, complete Source Forms, Assist with other lease items as they come up. Assist with state association applications/renewals. Provide administrative support to Department Leadership team; Copying, printing & assembling documents, etc. Provide VP support on project deliverables as needed. Meeting set up and planning. Creating, Identifying and/or implementing reference material for dept. Example, Phone list update, Ops/Location code listing. Follow up to ensure items are completed. Other duties as assigned. Qualifications High school education and two years' experience working in an office setting or equivalent combination of education and experience Associates of Art Degree preferred, in Business a plus About our Line of Business BrightSpring Health Services provides complementary home- and community-based pharmacy and provider health solutions for complex populations in need of specialized and/or chronic care. Through the Company's service lines, including pharmacy, home health care and primary care, and rehabilitation and behavioral health, we provide comprehensive and more integrated care and clinical solutions in all 50 states to over 450,000 customers, clients and patients daily. BrightSpring has consistently demonstrated strong and often industry-leading quality metrics across its services lines while improving the quality of life and health for high-need individuals and reducing overall costs to the healthcare system. For more information, please visit *************************** Follow us on Facebook, LinkedIn, and X.

Job Description Job Title: Front Desk Office Manager Company: Vyfy Wellness Club Employment Type: Full-Time, Monday-Friday with Weekend Flexibility About Us: Vyfy Wellness Club, a division of MagnaWave Inc., is a leader in the wellness industry, and has been voted the best place to work for two consecutive years. We are dedicated to promoting health and wellness through innovative services and products. Our team thrives on a culture of passion, growth, and commitment to excellence. We offer comprehensive health insurance, 401k benefits, quarterly bonuses, and paid vacation to our valued team members. Job Overview: We are seeking a motivated, self-starting Front Desk Office Manager to join our dynamic team in a full-time role. As the first point of contact for our clients, you will play a crucial role in ensuring a welcoming and efficient experience. You will be responsible for managing the front desk operations, coordinating schedules, and ensuring our wellness staff stays on track. Your role will include upselling wellness products, managing customer check-ins and check-outs, and providing exceptional follow-up before and after appointments. Key Responsibilities: Greet and assist clients with a warm and professional demeanor, ensuring a positive first impression. Manage the check-in and check-out process efficiently, ensuring a smooth experience for all clients. Coordinate and oversee the wellness staff's schedule to maintain operational efficiency. Upsell wellness products and services to clients, providing them with tailored recommendations. Follow up with clients before and after appointments to ensure satisfaction and encourage repeat business. Maintain accurate records in customer management software, with a preference for experience using Vagaro. Provide administrative support, including handling phone calls, emails, and other inquiries. Ensure the front desk area is tidy, organized, and well-stocked with necessary supplies. Work closely with the management team to implement and improve office procedures. Exhibit flexibility with scheduling, being available for early mornings, day shifts, and occasional weekends. Qualifications: Proven experience in a front desk or office management role, preferably in the wellness or healthcare industry. Strong organizational skills with a keen attention to detail. Excellent communication and interpersonal skills, with a friendly and outgoing, and positive personality. Proficiency in customer management software; experience with Vagaro is a plus. Ability to multitask and prioritize tasks in a fast-paced environment. Passion for health and wellness with a desire for long-term employment in the field. Flexibility to work early mornings, day shifts, and occasional weekends as needed. Benefits: Comprehensive health insurance coverage. 401k with company matching. Quarterly performance bonuses. Paid vacation and personal time. Opportunity for growth within the company. A supportive and positive work environment focused on employee well-being. Due to the volume of applications/resumes received, PLEASE NO PHONE CALLS. A recruiter will contact you via email if you are selected for an interview.

Administrative Assistant Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Benefits: * Learn and develop new professional skills in a fast-paced environment * Serve your community in their time of need. 'Servant Based Leadership' * Be a part of a winning team with the 'One Team' mentality. We serve together * Competitive pay, benefits and flexible hours * Additional benefits and perks based on performance and employers' policies

Advertisement Closes 1/7/2026 (7:00 PM EST) 25-07292 Project Manager -Administrative Office of the Courts (AOC)-Non-Tenured (NT) Salary $55,000.00 - $65,000.00 Annually Employment Type Judicial Branch | Administrative Office of the Courts | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Judicial | Court of Justice Location 1001 Vandalay Dr Frankfort, KY 40601 USA Description The Administrative Office of the Courts is the operational arm of the Judicial Branch. The court system employs nearly 3,300 personnel who support 406 elected justices, judges, and circuit court clerks. We provide the many benefits of state government employment, including generous vacation and sick time, health insurance and a retirement plan. Our work environment values diversity and inclusion and we're committed to fair and equal treatment, regardless of race, gender, religion, ethnicity, and sexual orientation. We also promote a healthy work to life balance. The Department of Court Facilities has an immediate opening for a Project Manager. The Project Manager's role is to develop and review processes, procedures, forms, and training documents for the departments within the Office of Finance and Administration. This position is in Frankfort. DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: * Identifies and develops and reviews processes and procedures to enable continuous auditable compliance for departments within the Office of Finance and Administration. * Makes recommendations to improve existing processes and procedures for departments within the Office of Finance and Administration. * Creates associated forms and workflows as required. * Maintains extensive knowledge of agency and departmental policies, processes, and procedures. * Establishes and cultivates relationships with management and stakeholders. * Establishes change and revision controls to processes and procedures; identifies control weaknesses and recommends improvements. * Researches and applies best practices and tested ideas from other fields or areas. * Assists departments within the Office of Finance and Administration with development and delivery of training to support policies, processes, and procedures. * Assists with maintenance of a database of existing and approved processes and procedures for the Office of Finance and Administration. Minimum Requirements EDUCATION: Bachelor's degree EXPERIENCE, TRAINING, OR SKILLS: 5 years of related experience Substitute EDUCATION for EXPERIENCE: NONE Substitute EXPERIENCE for EDUCATION: A doctorate degree with substitute for 3 years of related experience, a master's degree will substitute for two years of related experience SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): Procedures Professional Association (PPA) Procedure Writer Certification is preferred. Excellent written and oral communication skills required. Working Conditions Work is primarily performed in an office setting. If you have questions about this advertisement, please contact Danny Rhoades at *************************. An Equal Opportunity Employer M/F/D

Job DescriptionBenefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement We are seeking a Pediatric Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Maintain immunization inventory along with state guidelines Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Isaiah House is looking for a dedicated and driven person to take on the role of Admissions Assistant at our men's center in Willisburg, KY. working Monday-Thursday 2:00 PM - 10:30 PM. Isaiah House is a faith-based, nonprofit with a competitive edge, delivering one of the most effective substance use disorder treatment facilities in the state of KY. Employees receive benefits that include Medical, dental, and vision insurance Basic life insurance 401(k) matching Paid holidays Paid Time Off The joy and satisfaction of working for a company with a higher purpose! Apply now to join our team and make a difference in the lives of others. JOB SPECIFIC FUNCTIONS: Maintain a working knowledge of and adhere to all IH policies and procedures including HIPAA compliance Stay current on bed space and open availability each morning and throughout the day Answer incoming calls from potential clients and client family members to answer questions and provide reassurance Monitor and update the admissions feed to field questions related to Client Care Navigator referrals Complete detailed applications with clients over the phone Generate first contact email with all required information regarding a potential client Ensure client has active insurance or proper payment arrangement prior to scheduling Schedule clients for intake dates, times, and communicate that with the Admissions Coordinator Complete intake and admissions process within Celerity Communicate with attorneys, judges, and local corrections facilities to gain needed authorizations for clients to be released to Isaiah House for treatment Be available and attend weekly meetings with Admissions team and Coordinators Requirements QUALIFICATIONS: Minimum of high school diploma, or GED. Prefer experience in working with various funding streams and ability to collaborate with our billing department Experience in crisis intervention and conflict resolution skills. Ability to work in a fast paced, dynamic environment.

Clinical Office Manager Job Description This position will take a person that is dedicated and capable of managing the daily administrative operations of our SICHC medical offices. To be successful in this role, you should exhibit exceptional managerial abilities, which would translate to excellent patient care. Outstanding Medical managers are experienced administrators who proactively address issues that prevent the medical office from running smoothly. As a medical office manager, you should demonstrate excellent organizational skills and the ability to perform well in stressful situations. The position also requires knowledge of healthcare systems and operations. Ultimately, you should be able to ensure steady workflows and uninterrupted service in any of our medical facilities. You will be Implementing policy and procedures to optimize staff relations and responsibilities and our highest priority of excellent patient care. You will be required to assist Revenue Cycle, Accounting and Billing Departments with Improving timely billing and clinic budget management. You will work directly with Quality (QI/QA) to ensure we are reporting all incidents or near misses that occur on SICHC premises. You will be addressing patient concerns that may be reported through surveys or any other means of communication. You will be required to submit job requisitions to Human Resources and conduct interviews when positions are open. You will work with HR to set a schedule for orientation and training of inexperienced staff members. You will assist with organizing and Implementing education for staff and providers when needed for updated Policy and procedures, equipment, EMR (Electronic Medical Records) etcetera. If necessary, you will create and administer a progressive discipline plan for an employee that is underperforming or behaving in an inappropriate or unacceptable manner Your duties will include but not limited to: Administering safety coordination presentation and disseminating safety information, coordinating fire drills, building inspection, fire extinguisher rechecks and extinguisher demonstrations, coordinated equipment electrical checks. Assist as needed with scheduling patients, confirming appointment, checking patients in and out, verifying insurance, collect copays deductibles and collecting previous balances, verify patient address, phone number and insurance information, answering phone calls, sending messages to providers, and calling patients back with replies, take deposits to the bank, sorting mail and taking larger envelopes to post office. Generate inventory records/ monitor and order medical and office supplies Help the Operations Director develop and implement office policies and procedures that are clear and effective Supervise and assist office staff, including Clerks, Nursing/MA Staff, Medical records staff, and Providers Maintain precise staff employment records (attendance, occurrences, exemplary behavior) and sharing with HR Assist in obtaining and maintaining medical records when needed Communicate and develop plans for success with doctors and nurses to identify and rectify potential office dysfunctions, develop good clinic operations, and support other staff and their duties. Arrange cleaning staff and emergency maintenance services as necessary Liaising with healthcare professionals and patients when needed to assist informing and educating about treatment plans and supplying standardized material for patients. Overseeing clinic operations and staff duties. (Learning the Blackbaud Dashboard) Overseeing the purchasing, maintenance, and repair of clinic equipment. Performing the hiring, training, and performance evaluation of staff members. Managing internal and external communications and answering queries about the clinic. Ensure compliance with current healthcare regulations, medical laws, and high ethical standards Assist credentialing staff obtain CEUs and License documents for providers and nursing staff for accurate compliance. Requirements and skills Experience in the medical field & knowledge of medical terminology, office management or leadership Knowledge of accounting, data and administrative processes and principles Ability to handle medical records discreetly. Time-management skills. Ability to multi-task and perform well in stressful situations. Exceptional people skills for liaising with patients, healthcare providers, specialists, clinic staff and the public. Excellent written and verbal communication skills. Exceptional organizational skills to ensure that quality services are provided. Competency with computer-based healthcare administration systems. Preferred Work Experience Leadership / Management in a healthcare office setting (2 years + preferred). Supervising and motivating clinic staff to perform their duties efficiently. Knowledge of procuring supplies, equipment, and appropriate staffing needs for the clinic. Building employee schedules and patient schedules. Proficiency in managing budgets, billing Position Requirements A minimum of a HS Diploma with years of experience in the field of healthcare. CMA (Years of medical experience may allow for CMA testing) We are willing to discuss that possibility. Not Required but preferred: Bachelor's degree in healthcare administration, health services administration, or bachelor's degree with work history within the medical field. Physical demands: work may require sitting for prolonged periods of time; also stooping, bending, and stretching for files and supplies. Occasionally lifting files or paper weighing up to 50 lbs. It requires manual dexterity sufficient to operate a keyboard and operate office equipment, as necessary. Requires normal visual acuity and hearing.