Office manager/administrative assistant jobs in Maine

The Office Manager of the UNE COM Office of Recruitment, Student, and Alumni Services (RSAS) manages daily office operaions and provides comprehensive administrative support to esnure the smooth and efficient functioning of the department. This is a full-time, salaried position with an annual salary of $52,000-$56,000, based on experience, skills, and qualifications. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview * Multiple health and dental plan options, plus vision coverage. * Up to 8% retirement plan match. * Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. * Educational benefits: * UNE tuition waiver for employees, spouses, and domestic partners. * UNE tuition waiver for dependents of employees with 1 year of full-time service. * 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities * Serves as administrative liaison with students, faculty, staff, parents, alumni, vendors, and/or other key department constituency: explains policies/procedures; answers various questions; coordinates services; handles special requests or problems, referring to supervisor and advising on appropriate actions as necessary. * Manages the budgetary activity for the department and keeps the associate and assistant dean apprised: initiates and processes financial documents related to operating budgets, capital budgets, special accounts, and the like; monitors financial activity; organizes and maintains financial records; prepares related reports. * Coordinates, initiates, prepares, processes, and/or monitors various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations. * Provides administrative support for the Associate and Assistant Deans for RSAS, including (but not limited to) managing work schedule, appointments, travel arrangements, phone calls, and written correspondence. * Manages various special projects as assigned. * Develops, organizes and maintains various departmental files and records, frequently involving cross filing/cross-reference systems. * Works as part of the team to manage department related events generally outside of standard business hours. * Commits to actively fostering a welcoming culture of belonging and inclusion. * Performs other related duties as assigned. Qualifications Bachelor's degree in business or other appropriate discipline, plus three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. * Proven supervisory skills. * Broad base of general administrative and office management knowledge and skills. * Excellent organizational skills. * Experience in overseeing, organizing and maintaining moderately complex filing and records systems. Previous experience with computerized information systems. * Excellent communication, writing and math skills. * Bookkeeping/accounting training or experience may be desirable. * Ability to deal effectively with a wide variety of individuals inside and outside of the University. * Ability to function independently as well as work as part of team. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for 2-3 Executives in the Employee Benefits Division. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: * Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. * Manage complex calendars, prioritize meetings, and optimize the executives' time. * Prepare executives for meetings, deadlines, and conferences with proactive planning. * Coordinate and attend meetings, capturing detailed action items and follow-ups. * Support internal and external board preparation and maintain industry meeting schedules. * Arrange travel logistics and process expense reports in a timely manner. * Lead and support web and in-person presentations for company and industry events. * Create and edit presentations, spreadsheets, reports, and other business documents. * Provide backup support to other administrative staff as needed. * Handle confidential information with integrity and professionalism. Qualifications: * Minimum of 4 years of administrative experience, preferably supporting senior leadership. * Advanced proficiency in Microsoft Office Suite. * Strong interpersonal, communication, and listening skills. * Proven ability to maintain confidentiality and exercise sound judgment. * Excellent organizational skills and attention to detail. * Ability to work independently and manage multiple tasks in a dynamic environment. * Experience in recording and composing meeting minutes is a plus. * High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Portland, ME. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

Owner's Project Management firm in Boston area is looking for a Project Manager with significant experience managing corporate real estate and other office-fit out projects. Candidate's experience should include: Managing office projects, New construction and renovation/build-out, Managing multiple concurrent projects, Responsibility for projects from planning through design, construction, and occupancy, Managing at least one project with a value of at least $25 million, Involvement with energy retrofit and other projects aimed at increasing energy efficiency, and Managing projects as an employee of or a consultant to the owner of the project. Candidates should have a college degree in architecture, engineering, construction management, or business and at least 10 years of experience as a Project Manager. Strong communications skills are required.

NOTICE Please be aware that individuals have been receiving fraudulent interview and job offers from perpetrators seeking to acquire personal information. If you are asked to provide personal or financial information, pay a fee to apply for a position, accept an offer via email, text, or other messaging system, or if you are suspicious for other reasons that fraudulent activity may have occurred during your recruiting process, then please contact us directly at **********************. MedRhythms will never ask for sensitive information before a candidate accepts an offer, we do not request a fee for applying to a job, we will not text you, and we will never conduct interviews via messaging systems. Company Overview MedRhythms is pioneering the development of next-generation neurotherapeutics designed to improve walking, mobility, and related functional outcomes via a proprietary, patented technology platform. Our mission is to help patients regain their mobility, by expanding access to patient-centered, world-class medical devices. Our groundbreaking technology uses sensors, software, and music to deliver evidence-based interventions to improve walking. At its core is a cutting-edge treatment mechanism based on the latest neuroscience research in music: rhythm can be used clinically to directly target the human motor system and improve functional outcomes in walking. It's our mission to see these outcomes realized for the millions of people worldwide who struggle with walking impairments, in conditions including stroke, Parkinson's disease, and multiple sclerosis. In late 2023, MedRhythms launched InTandem, an FDA-authorized, prescription-only, home-use device intended to improve walking in adults with chronic stroke, and secured a new unique HCPCS reimbursement code in 2024. In early 2025, MOVIVE, our second FDA-authorized, prescription-only device was released to support gait rehabilitation and motor function for people living with Parkinson's disease. We are committed to developing evidence-based treatments, and have conducted clinical trials with leading research institutions across the U.S., including Johns Hopkins, Boston University, Mount Sinai, Cleveland Clinic, and Spaulding Rehabilitation. Cultural Pillars that drive us and our success: We are committed to People FirstWe are committed to Excellence AlwaysWe are committed to being Action Focused At MedRhythms, we value the passion and diversity that people bring with them everyday. It is crucial to our culture when it comes to building a successful and innovative team. If you are unsure whether your experience is a perfect fit for the position you are interested in, we encourage you to apply. Position Overview MedRhythms is looking for an adaptable, detail-oriented, and proactive person to be the glue that keeps our team connected, engaged and running smoothly. This role is perfect for someone who loves variety - no two days will look the same. As our Office Manager & Executive Assistant you will wear many hats, including; managing daily office (and virtual office) operations, supporting executive leadership, organizing company events, and jumping in to help with various cross-functional projects. You are someone who thrives in a fast-paced, startup environment and is energized by constant change. If you're the kind of person who thrives on getting things done, loves solving problems, and wants to work with great people - this is your place. You will work in person from the downtown Portland, Maine office, Monday - Friday, with flexibility to work remotely on an occasional basis and will report to the Head of People & Culture. Responsibilities Manages the Portland, Maine office operations including the efficiency and functionality of the office to best-suit employee needs and reflect company culture. Act as a main point of contact for external office-related matters including working with building management and contractors, and providing access to resources and materials. Office related tasks include but are not limited to; managing office supplies, shipping and deliveries, mail and deposits, equipment procurement and inventory. Works as a key contributing member of the People & Culture department to support the growing, dispersed workforce. Maintains and fosters the environment and systems that support the MedRhythms cultural pillars: unwavering commitment to people first, excellence always, and being action-focused. Works closely with executive leadership to provide administrative support and complete, as needed, special projects including initiatives related to the board of directors. Planning and execution of company events both in and outside of the office, organizes logistics for quarterly board meetings held remotely and in-person. Based on background, experience and interest a portion of this role will also include cross functional projects which may be in partnership with various departments; People & Culture, Marketing, Conferences and Trade shows, Regulatory and Compliance, IT, Manufacturing, Customer Support, or Operations. We're looking for you to bring Two to three years' experience working in an office setting Proficient in (or ability to learn rapidly), Google Workspace and various systems (Zoom, DocuSign, Slack, Confluence/Atlassian etc.) Quick learner, stays up to date with and has a high comfort level with technology and operating in multiple systems Experience conducting yourself professionally when handling and maintaining confidential, sensitive and personal information Exceptional organizational skills and high attention to detail Experience with and proven track record of strong writing and communication skills Approachable, friendly and inviting demeanor Agile and flexible in work approach Helpful experiences and skills (if you don't have them, it's not a dealbreaker) Experience in the healthcare or pharmaceutical industry, with knowledge of regulatory requirements and compliance standards Familiarity with digital therapeutics or medical devices Executive assistant tasks and experience working with executives and/or a board of directors Experience working in a startup, with the ability to adapt to change and navigate ambiguity What we can offer you Meaningful, purpose driven work on a life-changing product Collaborative, supportive, smart and fun team Competitive compensation and benefits: Medical, dental, vision, disability, stock options, bonus potential, paid parental leave Generous paid time off: Unlimited vacation, sick and volunteer time off Downtown Portland, Maine office: Inviting office in the heart of the Old Port We are an equal opportunity employer and welcome people of diverse backgrounds, experiences, abilities, and perspectives. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the talent selection process, please reach out to **********************

Job Description At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for 2-3 Executives in the Employee Benefits Division. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Portland, ME. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

Secretarial/Clerical/Finance Administrative Assistant The South Portland is seeking a part-time Financial Administrative Assistant for 20 hours per week supporting the department's financial and administrative operations. Responsibilities include assisting with accounts payable and receivable, creating and processing purchase orders, maintaining accurate financial records, preparing reports, and reconciling routine transactions within the school's accounting systems. The ideal candidate is detail-oriented, organized, and able to manage confidential information with professionalism. Strong communication skills and proficiency with spreadsheets are essential, and experience with school or nonprofit financial systems is a plus. This role also involves general administrative support such as data entry, filing, handling correspondence, front-office reception, and answering departmental phone calls. Associate's degree in business, accounting, finance, or a related field (Bachelor's degree preferred) Prior experience in financial or administrative support roles, preferably in a school, university, or nonprofit setting Experience creating purchase orders and working with accounting or financial management software Demonstrated proficiency with spreadsheets (Excel or Google Sheets) Previous experience handling phone communication and front-office support Proven ability to maintain accurate financial records and manage confidential information Track record of working independently, managing multiple tasks, and meeting deadlines Starting salary $25 to $28 per hour Maine State Criminal History Record Check (CHRC) authorization required, which cost $70. Website: *******************************************************

Now hiring an Office Manager to help lead daily operations for a local veterinary clinic in Mars Hill. Excellent fit for an organized individual with excellent interpersonal skills and a background in personnel management. Day, evening and night shifts available from 4:00 PM Thursday through 8:00 AM Sunday. $48,000-$52,000 annual salary, based on experience. Health insurance, retirement plan, and continuing education opportunities available after introductory period concludes. The Office Manager will oversee the staffing needs and workflow of the clinic. Responsibilities will include personnel coordination, inventory management, vendor relations, and general facilities oversight. Employee will also provide supporting HR functions such as hiring, onboarding, payroll, and team-culture development. The Office Manager will help to ensure that the business remains compliant with OSHA requirements, DEA guidelines, and all other state and federal regulations. Ideal candidate will bring strong leadership skills, office or operations management experience (preferably in a veterinary or medical environment), and a genuine passion for animals and teamwork. Responsibilities: Oversee daily operational workflow, including staff scheduling, inventory ordering and stocking, vendor coordination, and facilities oversight. Support HR functions such as hiring, onboarding, training coordination, staff communication, and culture-building initiatives. Manage financial administration, including payroll coordination, accounts receivable/payable, bank deposits, and basic financial reporting. Maintain compliance with OSHA standards, DEA logs, state regulations, and internal hospital policies. Ensure smooth client and patient flow by supporting front-end processes and interacting with clinical staff as needed. Implement and refine systems and procedures to improve efficiency and uphold high service standards. Assist with emergency-hospital operational coverage, including some weekend or overnight overlap as required. Serve as a communication hub for the team, helping resolve workflow issues and supporting a positive, collaborative work environment. Perform other related duties as needed. Job Requirements: High school diploma or equivalent education required. Degree in Business Administration, HR management, or related field preferred. Three or more years of operations management or administrative leadership experience; veterinary or medical setting preferred. Strong leadership and interpersonal skills, with the ability to support, coach, and communicate effectively with a diverse team. Proficiency with practice management software, scheduling systems, spreadsheets, and basic reporting tools. Availability to assist with overnight or weekend operational needs. Post-offer background check required. TEMPO Employment Services is an EEO/AA Employer.

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for 2-3 Executives in the Employee Benefits Division. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Portland, ME. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

We're hiring two highly motivated and experienced Senior Administrative Associates to provide strategic and operational support to IDEXX leaders, one to join us in Westbrook (IDEXX World Headquarters) and the other in Scarborough (our Horizon Center). As a Senior Administrative Associate, you act as the primary point of contact for a key leader. You are a liaison across the leadership team and with external stakeholders. You triage and delegate critical work, manage high-stakes priorities, help ensure seamless execution across a broad portfolio of strategic, operational, and logistical initiatives to support the business, and handle additional office activities. In the role of Senior Administrative Associate: You will provide high-level administrative support to the stakeholder and their team, using professionalism, discretion, and efficiency. You will provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials. You will coordinate domestic and international travel, prepare and review expense reports, and manage Concur submissions. You will assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities. You will manage projects of varying scope and complexity. You will remain knowledgeable of business unit policies. You will facilitate information flow among team members, answering questions and providing information as needed. You will be a “go to” person for a dynamic, collaborative, and fast-paced global team. What you need to succeed: Minimum 5 years of executive support experience in a corporate environment. Experience working for a Global organization preferred. Extensive experience supporting multiple high-level Executives. You will need to be a master multi-tasker with the ability to shift priorities easily and often. You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list. Exceptional communication skills with close attention to detail. Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions. Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged. You must demonstrate a high level of service and professionalism. You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited. Location: Candidates will be required to be on site 3 days a week at our Horizon Center in Scarborough, ME or One IDEXX Drive location in Westbrook, ME. What you can expect from us: Hourly rate of $27/hr + based on experience Eligible for annual bonus Health / Dental / Vision Benefits Day-One 5% matching 401k Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more Why IDEXX? We're proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people. So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. Let's pursue what matters together. IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. #LI-SUPPORT

Atlas Structural Systems is a manufacturer specializing in the design and manufacture of pre-engineered structural systems for commercial and residential construction projects in Eastern Canada and the US. Our integrated roof, wall, and floor systems offer proven quality and provide a great deal of benefit and value. * Provide administrative support to the manager in the areas of inventory management records, billing, and invoicing. * Assists warehouse staff with proper documentation. * Monitor inventory of stock and non-stock items and place orders. * Receive and direct incoming calls in a friendly and professional manner. * Photocopy, fax and maintain central filing systems and administration files. * Other administrative duties as assigned. * Minimum 2 years' experience in office administration is required. * Comfortable working in a fast-paced, ever-changing environment. * Excellent time management skills, high attention to detail, and well organized. * Self-motivated problem-solver with the ability to manage multiple deadlines. * Strong computer and Microsoft Office Skills. * Experience with D365 is considered an asset. * Customer Service experience is considered an asset. We Offer: * A safe work environment * Monday-Friday work week with full-time hours and indoor work * Competitive wages * 401K * Medical, Dental, and Vision Benefits * Employee Discounts * Training and career advancement opportunities

Provide administrative support to the Associate Vice President ( AVP ), Directors, and Associate Directors of Facilities. Ensure that the support functions necessary to the operations and administration of Facilities Management are met.

St. Louis Child Development Center in Biddeford has a Full-Time opening for an Office Manager .

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Brunswick Junior High School is seeking a long-term substitute office administrative assistant. This is a 40-hour-a-week position to run for approximately 10 weeks, starting on January 27, 2026. This position is responsible for items such as purchase orders, requisition submission, time card monitoring, and other duties as described below: DUTIES and RESPONSIBILITIES: Extensive knowledge of modern office practices, procedures, and machines, and of business English, spelling, and arithmetic. Skill in using computers and a wide range of software programs. Good judgment in making decisions, recognizing established precedents, and resourcefulness in meeting new problems. Ability to handle routine administrative detail independently, including the composition of letters and memoranda without dictation. Ability to establish and maintain cooperative working relationships with other employees, and the public. Receives callers frequently with questions, which may be addressed personally or sometimes involve delicate complaint problems. Performs related work as assigned. Maintains confidentiality related to all aspects of student performance and written or oral records. Demonstrates a respect for human rights of students. Meets and follows all laws and regulations at both the state and federal levels. Follows health and safety procedures established by the district. Arrives and departs punctually, notifying appropriate personnel about absences and coverage. Demonstrates dependability, integrity, and other ethical standards. Follows the chain of command for various administrative procedures for students, programs, or personal concerns. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The Brunswick School Department does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Office Manager in Old Orchard Beach, Maine. What you'll do: The Office Manager oversees the day-to-day operations of the property administration office. This position oversees customer relations, prepares forms, manages accounts payable and receivable, manages petty cash and collections and trains other administrative staff. The Office Manager also supervises the administrative staff and building attendants. Your job will include: * Coordinate preparation of paperwork. * Serve as the first point of contact for customer-related issues, including all customer requests and complaints that need to be addressed with management or investigated during property tours using Manage America's work order system. * Manage the reception area to ensure effective internal and external telephone and mail communications. * Work closely with management to develop an integral team that effectively represents the company's quality and professionalism. * Act as a liaison between customers and management regarding property-related issues. * Prepare customer correspondence as required. * Attend and participate in training sessions as requested. * Maintain office files with current and accurate information. * Perform weekly office inspections. * Assist Property Manager with special projects and perform other duties as assigned. Experience & skills you need: * Bachelor's degree, or the equivalent combination of education and experience. * 2+ years of experience in office management. * Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.) * Excellent written and verbal communications skills. * Strong organizational skills and the ability to manage multiple projects simultaneously. * Basic computer literacy; proficiency with Microsoft Office Suite preferred. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Job DescriptionSalary: depends on experience The Sales administrative assistant provides support to sales, builds relationships with customers and agencies, and ensures quality service to our customer. Answers phone and directs incoming calls Works as a team with a move consultant to assist in quoting & booking local household moves while building customer relationships Oversees the move coordination once that move is booked to coordinate details, dates and be the point of contact for the customer Provide backup assistance to fellow move coordinators Customer Service skills

Fiber Materials Inc. | solutions for the most extreme places in the universe FMI's manufacturing facility has been a leading solutions provider of high temperature materials and composites for more than 50 years, serving the Department of Defense and NASA. The focus in Maine is on multidirectional reinforced Carbon/Carbon (C/C) and Ceramic Matrix Composites (CMCs) that enable high-temperature components such as: thermal protection systems, re-entry vehicle nose tips as well as rocket motor throats and nozzles. Our materials are being used on ground-breaking space initiatives such as the Orion Multi-Purpose Crew Vehicle and the heat shield for NASA's Mars 2020 mission, important missile programs, airfoils in commercial and military jet engines, and as lightweight armor for U.S. military ground vehicles. Your role: FMI is seeking an Technical Administrative Assistant who will support R&T Engineers, Project Managers, and Technicians with various administrative tasks during the development and maturation of novel carbon and ceramic composite materials and processes for high performance, lightweight thermal protection systems and hot structures. As the Technical Assistant, you will support the R&T team by handling a variety of administrative tasks, ensuring smooth operations within the department. You'll act as the administrative backbone for the team, assisting in the accurate creation and standardization of production documentation, facilitating timely approval of controlled documents and drawings, and may assist in the development, management, and/or maintenance of R&T digital tools and environments. By taking on these responsibilities, you'll be allowing engineers to focus more effectively on their technical tasks, thereby enhancing productivity and efficiency within the team. The role requires a blend of administrative skills and a basic understanding of engineering processes, making it a unique and important part of the engineering department's success. Job Responsibilities: Under minimal guidance, creating and releasing Travelers and Procedures per engineering instructions and intent Generating production Travelers within SAGE100 Standardizing Traveler format, creating template operations, streamlining approval process Owning administrative level engineering change orders (ECO) Assisting in Procedure / Specification updates and approvals Supporting V&V / Quality in characterization requirements generation and documentation Owning R&T contracts administration functions Owning the R&T SharePoint site Assisting with R&T purchases and expenses Other tasks may be assigned depending on the experience of the resource and/or needs of the department What we need from you: 1+ years administrative and/or technical writing experience Strong interpersonal, communication, and organization skills Strong verbal and written skills Ability to handle tasks independently with minimal guidance Experience with Office 365 (Word, Excel, SharePoint, Teams, etc.) Preferred: Associates Degree in Engineering or related field Experience in a manufacturing environment Admin experience with SharePoint, Project Online, and other Office 365 tools Experience with SAGE 100 Knowledge of computer programming Experience with CAD, Solidworks, engineering drawings, and GD&T Demonstrated ability to work effectively in a research environment What you'll get from us: 16 ETO days 12 paid holidays (including Winter Closure!) Medical / Dental / Vision 401k Company Match Tuition Reimbursement $1000 Sign-On Bonus

A Per-Diem Rehab Tech position is currently available in our sub-acute/skilled nursing facility located in Kittery, ME. You may have already heard that Preferred Therapy Solutions is different from other therapy companies. Let us tell you why we are a step above the rest. Excellence. Stability. Integrity. We are owned and operated by therapists. We focus on appropriate and ethical patient care. Members of our management team have worked in the very position you are interested in. We understand what therapists need to be successful. We know that a healthy balance between work and family is important, so we offer a very generous paid time off package for full and part-time employees. We know that continuing your education is important, so we have a great education department to help you stay up to date. The success of our residents relies on the success of our staff. We know that providing the highest quality care brings the highest outcome for our residents. After all, we are all in this to help those we treat reach their highest level of independence. Come join our team and be part of our success! A Rehab Tech with Preferred Therapy Solutions will assist the Rehabilitation Staff with patient-related activities in accordance with state licensure and Practice Acts mandates. A Rehab Tech provides technical, and light administrative duties for the Rehabilitation Department. Specific Duties: Assists with specific treatment activities assigned by the treating therapist. Transports patients to and from rehabilitation dept. for scheduled treatment as requested and assist with transfers. Prepares patient for therapy as directed by supervising therapist. Helps in the modification of patient equipment (wheelchairs, splints) as necessary. Reports patient response to treatment and changes in medical status to supervising therapist immediately. Assists with computer data entry and generates reports as requested. Completes timely and accurate documentation of direct, indirect time, payroll, efficiency and clinical reporting. Adheres to confidentiality standards of HIPAA and all Infection Control, Universal Precautions and OSHA standards for the healthcare professional. Uses a professional and clear style of verbal and written communication. Clerical duties such as answering calls, photocopy, file, fax/scan/upload documents, supply orders. Maintains rehabilitation area and equipment in a neat, clean and safe manner. Attends in-services and facility meetings as required. Work cooperatively in group situations and demonstrates flexibility, team building, and promotes a positive work environment. Implements a customer service philosophy to promote value and customer loyalty. Reports to work on time and adheres to schedule Performs other duties as assigned.

For our Equity division in Stockholm we are looking to hire a Team Assistant, Stockholm Your role in the team: We are looking for a Team Assistant to join our Nordic Equity team based in Stockholm. The role reports into the Head of Nordic Sales and involves supporting the Nordic Sales and Trading team. The role will include providing pro-active travel, diary and administrative support. What will you do? * Team assistant duties - travel, expenses, diary management * Office duties - audit, office supplies, post services * Analyst Roadshows - inviting for and scheduling marketing and managing roadshows across 4 countries * Corporate Roadshows - inviting for and scheduling marketing and managing roadshows across 4 countries Who are we looking for? * Prior experience in an administrative role required * Extremely organised with excellent time management * Adapts to the team and contributes to a collegiate approach to delivering high quality administrative support * Seeks opportunities to take the initiative and provide proactive support to the team * Proficient user of Outlook and other standard Office programmes (XL/Word), including managing busy outlook calendars English and at least one Nordic language a prerequisite What we offer you: * Attractive pension plan * Generous 30 day holiday allowance * Insurance benefits * Internal learning opportunities Apply online now to join our team - we look forward to receiving your application! We are a leading European private bank, with over 430 years of experience and deep rooted history, but we are still shaping and heavily investing in our future. Our progress and evolution are driven by our people. We encourage them to try new approaches, voice their opinions and achieve success in their own way. We provide opportunities for them to develop their talents, explore different career paths and achieve their full potential. We're an ambitious, forward-looking business, backed by centuries of tradition and built on innovation. You'll find a culture that encourages people to think independently, act entrepreneurially and challenge the status quo. We place great importance on working on site, as we believe that being together in the office not only fosters creativity and efficiency, but also strengthens networks and builds trusting, collegial relationships. For us, this forms the foundation for productive and successful work. Together we collaborate to shape our business and fulfil our ambitious goals. We welcome you to join us in our commitment to always do the right thing for our people, clients and our business - Our future is where you take us! We will only accept applications submitted through our online application management system on the website. Berenberg is an Equal Opportunities Employer and prides itself on being a modern, dynamic and internationally orientated organisation. We value the rich diversity, skills and abilities and creative potential that people from differing backgrounds and experiences bring to the workplace. Every employee plays a vital role in providing quality service to all our customers and helping to create and inclusive working environment, where everyone can realise their full potential. We're committed to finding reasonable accommodations for candidates who require adjustments during our recruiting process. Please contact us directly on ************************* to discuss. Standort Stockholm Nächste Schritte Alle Investment Bank Stellenangebote Alle Stellenangebote in Stockholm Lernen Sie Berenberg kennen Jobangebot teilen Jetzt bewerben Jobs, die Sie interessieren könnten Vice President European Corporate Finance London Job Details Equity Research Analyst London Job Details Internship, Investment Banking, Equity Capital Markets (Q2 2026) Frankfurt am Main Job Details Unsere Jobangebote Werden Sie Teil unserer Talent Community Noch nicht das Richtige gefunden? Sollten Sie noch kein Stellenangebot entdeckt haben, das Sie interessiert, können Sie sich auch gerne unserer Talent Community anschließen. Dann können wir Sie kontaktieren, sobald wir eine Position zu besetzen haben, die Ihren Wünschen entspricht. So bleiben wir auch in Verbindung, um Sie über Neuigkeiten, Events und andere Gelegenheiten passend zu Ihren Interessen informieren zu können. Werden Sie Teil unserer Talent Community