Office manager/administrative assistant jobs in Manchester, NH

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. The McCance Center for Brain Health in the Neurology Department at Massachusetts General Hospital (MGH) is an interdisciplinary research center with the mission to promote healthy brain aging and prevent neurodegenerative disease through innovative research. We focus on clinical trials for Alzheimer's Disease therapies including natural, drug, and lifestyle interventions. We are in an exciting phase of growth that includes launching a single site trial of a natural product combination and planning a platform trial to accelerate testing of multiple potential therapies for AD early intervention. We are recruiting for a Senior Administrative Assistant to join our team. This is a full -time hybrid position based out of our Assembly Row location in Somerville, MA. Minimum of 2 days on site. Essential duties • Provide calendar management, meeting scheduling, and travel coordination for members of the Center's leadership team e.g., Clinical Trials Director, Administrative Director, in support of our clinical research efforts. • Assist with processing expense reimbursements, purchase orders, and related documentation in compliance with hospital policies. May assist in the tracking and payment of invoices. May contact vendors to obtain quotes for services and to follow up on correspondence. • Coordinate access requests, maintain space and equipment inventory, order supplies, manage subscriptions, and ensure efficient use of McCance Center resources. • As needed, support monitoring of timekeeping and effort reporting in coordination with Administrative Director and HR. • Coordinate events, seminars, and meetings, including scheduling, logistics, catering, and communications. Attend and participate in meetings as needed. • Document and follow up on important actions and decisions from meetings. • Coordinate logistics for the McCance Center seminar series, a twice-per-month lecture series offering continuing education credit to physicians and nurses. • Support the Center's Administrative Director in maintaining central files and ensuring materials are up-to-date and accessible to Center staff. • Assist in development and maintenance of Center and study-specific standard operating procedures (SOP's) and workflows. Participate in ongoing process improvement of procedures and workflows. • Supports research studies under the direction of the Study PI or delegate, such as assisting with regulatory binders, study regulatory submissions, documenting study activity, data entry, maintaining files, and patient outreach calls. • Assist with preparing presentations, reports, and correspondence. • Support external communications, including newsletters and outreach materials, in collaboration with the Center's communications manager and leadership team. • Manage and maintain distribution lists. • Manage the Center's general inbox, regularly reviewing correspondence and appropriately routing messages and/or responding to inquiries in a timely manner. • Assist with onboarding of new staff. • If needed, coordinate with the MGB International Office to process visa applications and related documentation for international staff. • Provide other administrative and project support as needed, such as developing timelines, conducting communication and outreach, coordinating project committees. • Manage general administrative workflows to ensure the Center runs efficiently. • Perform other duties as assigned. • Comply with all policies and standards. Job Summary Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff Does this position require Patient Care? No Essential Functions Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. -Prepare, review, and edit reports, presentations, and other documents. -Handle incoming and outgoing correspondence, including emails, letters, and phone calls. -Organize and maintain office files, both electronic and physical. -Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. -Arrange logistics for internal and external meetings, including room bookings and catering. -Serve as the primary point of contact between executives and internal/external stakeholders. -Draft and distribute memos, announcements, and other communications as directed. -Oversee office supplies inventory, ordering, and distribution. -Ensure office equipment is properly maintained and serviced. -Coordinate with IT for technical support and equipment needs. -Assist in the planning and execution of special projects and events. -Monitor project time lines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills to effectively interact with individuals at all levels of the organization - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Excellent organizational abilities related to file and document management - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff. - Demonstrated experience with meeting or event planning, including logistics. Additional Job Details (if applicable) Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $20.43 - $29.21/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

The Administrative Assistant - Executive Plant Leader is responsible for providing general administrative support to the Executive Site Leader at our Lynn, MA site. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. Job Description Essential Responsibilities: * Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements. * Provides a bridge for smooth communication between the leader's office and internal & external departments; Able to maintain credibility, trust and support with senior management. * Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. * Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. * Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. * May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events including Air Shows. * Develop and prepare agendas for various organization meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. * Maintain filing and records management systems and other office flow procedures which may be confidential. * Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints * Helps support community responsibility events/activities. * Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. * Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. * Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. Minimum Required Qualifications: * High school diploma / GED * Minimum of 5 years' experience as an executive administrator, preferably within a large global organization. Desired Experience and Characteristics: * Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook. * Able to run reports in Excel, Access, Business Objects and other data gathering programs. Input and update data into Oracle databases. * Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. * Effective time management and organizational skills; able to balance multiple priorities. * Able to effectively interact and communicate with senior level management, corporate contacts and external customers. * Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. * Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. * Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No

Overview of Responsibilities: The Administrative Assistant to the Assistant Principal/Dean of Students provides administrative and secretarial support to the Assistant Principal and Dean of Students ensuring the efficient and smooth operation of the Assistant Principal/Dean's office and the school administration. As a primary contact for families, staff, and students, the Administrative Assistant plays an important role in helping to create a positive, warm, and welcoming culture in the school or department. Expectations of this role include delivering helpful and friendly customer service. This involves greeting individuals warmly both in person and over the phone, readily providing standard information to parents and families, and connecting people with the appropriate staff members for the assistance they need. Administrative Assistants must be sensitive to and aware of the variety of cultures our students and families come from and treat all families with respect and courtesy. This role requires a highly organized, detail-oriented, and proactive individual who has excellent communication and interpersonal skills, is capable of handling sensitive information with discretion and maintains a professional demeanor in a fast-paced educational environment.

EXCEL DENTAL WWW.OUREXCELDENTAL.COM Excel Dental is looking for a dedicated individual to join our team. Our ideal candidate is self-motivated, reliable, trustworthy and has a positive attitude. We are looking for a long-term team member who we can trust and bring a caring, positive attitude to our practice. Main Focus will be on presenting treatment plans, keeping the Dr's schedule full and maintaining office productivity. The best candidate for this position must have experience in sales! Responsibilities: Greet and check in patients in a friendly manner Collect co-payments and verify insurance coverage Treatment planning and coordinating to promote high-case acceptance Review and maintain schedules for productivity Schedule and confirm patient appointments Prepare new patient records neatly and accurately Various office duties as assigned by Practice Management. Responding to patient financial inquiries and directing to appropriate departments, as necessary Requirements Qualifications for Dental Treatment Coordinator / Front Desk include: Exceptional People Skills/Customer Service Insurance eligibility and verification experience Reliable/ Fast Learner Able to work independently as well as in a team environment Bilingual and Spanish speaking (preferred). Benefits: Paid Vacation Time (PTO) Paid Holidays Paid Sick-Time 401K Plan with Matching Health Insurance Dental Insurance Mentorship for Career Advancement Free Parking & Much More! Competitive Compensation & Bonus Opportunity Mentorship available for career growth, expansion of skills, and higher earning potential!

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 900-530 Shift: 1 - Day Shift, 10 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3006 Rt 20 Northboro This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Exciting very busy office that services both primary care and specialty patients! Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Mon-Fri Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $60,000 - $68,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

Job Description : Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry. We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we're succeeding! As of early 2024, we are supporting 3200+ schools in 60 countries. Veracross is five product brands in one global tech company Veracross SIS is a one-person, one-record school management platform Magnus Health provides cloud-based Student Health Record (SHR) solutions Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps. Epraise incentivizes student well-being and connects teachers, students, and families. Firefly provides an online learning space for students and teachers Role Overview : Highly organized and professional Office Manager & Administrative Coordinator to own the daily operations of our new Global HQ. Responsible for workplace management, front desk reception, facilities coordination, and providing administrative and event support to the SVP of Business Operations, the Executive Leadership Team (ELT), and Senior Leadership Team (SLT). The ideal candidate thrives in a people-facing role, is technically proficient, proactive in managing office needs, and ensures our office environment reflects our company culture and values. Key Responsibilities: Workplace Operations & Facilities Own day-to-day workplace operations, including front desk coverage, reception, and office environment upkeep. Manage incoming/outgoing mail and packages. Serve as the primary point of contact with building management, cleaning staff, and contractors/service personnel. Oversee office supply ordering and inventory management. Manage office snacks, coffee, and food ordering as needed. Ensure the office environment remains tidy, professional, and welcoming. Event & Meeting Support Partner with Business Operations, the Executive Leadership Team (ELT), and Senior Leadership Team (SLT) to coordinate on- and off-site meetings and events, including scheduling, catering, décor, and logistics. Support hotel room reservations, transportation, and restaurant bookings for group events. Assist with invitations, logistics, and coordination for in-person events (note: direct calendar ownership is not expected). Maintain visitor logs and ensure guest experience aligns with company culture. Cross-Functional Administrative Support Provide light support to Business Systems, HR, and other in-office functions. Assist with document preparation, scheduling support, and coordination across teams as needed. Act as a cultural liaison in day-to-day interactions with employees, contractors, and visitors. Requirements Experience & Background 3-5 years of professional experience in office administration, workplace operations, or facilities management. Experience coordinating logistics for meetings and events (on-site and off-site). Familiarity with vendor management, building operations, or workplace services. Skills & Competencies Strong organizational skills with the ability to juggle multiple priorities and deadlines. Excellent interpersonal and communication skills; professional presence at the front desk. Proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Teams, SharePoint). Familiarity with collaboration tools such as Slack and Confluence a plus. Behaviors & Attributes Approachable, reliable, and customer-service oriented. Comfortable rolling up sleeves for hands-on tasks while maintaining professionalism. High degree of confidentiality, discretion, and trustworthiness. Flexible and adaptable; thrives in a dynamic environment. Acts as a cultural ambassador, ensuring the office reflects company values. Work Requirements Ability to work full-time, in-person at our Wakefield, MA office. Willingness to support occasional but planned early/late hours during events. Ideal Candidate Profile Professional, approachable, and reliable. Enjoys being the “go-to” person for office needs and logistics. Flexible and adaptable, willing to roll up their sleeves for everything from vendor calls to event planning. Acts as a cultural ambassador, helping maintain a welcoming, collaborative workplace environment. Benefits 3 weeks of vacation per year 14 paid holidays per year (including the week off between Christmas and New Year's Eve) 56 Hours of paid sick leave annually Top tier benefits - Medical, Dental & Vision (Blue Cross Blue Shield & EyeMed) Veracross LLC Fidelity 401(k) Plan - Managed by Sentinel Benefits Salary at Veracross is determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. The compensation range for this position is $80k to $85k (annualized USD) in addition to potential bonus. We value the power of an inclusive culture and a strong sense of belonging. We seek to infuse diversity and inclusion in everything we do while promoting a culture where differences are embraced as strengths; opportunities are equal and accessible; consideration and respect are the norm; and all team members are supported in reaching their full potential.

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Qualifications Bachelor of Science Degree in Engineering or equivalent. • 10+ years of project engineering and multi-faceted construction experience. • Ability to supervise and provide direction for project engineering resources. • 3 years experience in a leadership position in an engineering or project management environment. • Experience working at a Pfizer Research site or comparable large Pharma. Research site. • Knowledge of Microsoft Office, Ariba, and Microsoft Project. Working directly for a specific Program Manager, manage the development, design and construction of major and minor building renovation projects as required in support of Global Supply business goals and objectives. Responsibilities: • Provide direct project management services on major and minor facilities projects including design, construction and contract administration. Assume responsibility for project execution, including coordination of technical, financial and contracted resources toward achievement of stated goals utilizing and Facilities Solutions procedures. • Incorporate supervisory and established project management and technical skills and the ability to communicate, plan, and organize effectively with colleagues, staff, management, architects, engineers, outside contractors and regulatory agencies. • Although reporting directly to a Program Manager, the position requires established influencing abilities, sound judgment and the ability to act effectively with a high degree of independence. • Established ability to manage a variety of projects at one time and bring them to completion on time, under budget, and safely. • Provide direction towards solutions of technical problems. Identify, evaluate, and implement the use of technology and methods to improve Facilities and Operations. Additional Information $67/hr 12 months

Why work in the office? Being a cash manager gives you the opportunity to see the business run behind the scenes and to learn all the financial side of it. You have the opportunity to gain accounting and restaurant cash processing experience. This is a high volume restaurant not only because of our sales and the number of guests we receive every day but also because of the number of business partners we have on our team and being the office leader gives you the chance to acknowledge and support all members of this team. Main Responsibilities: Balancing petty Completing Cash Day with minimal variances Paying and check booking invoices What's in it for you: Competitive compensation Flexible scheduling to support work/life balance Flexible unpaid vacation Employee discount Leadership programs In-house hospitality and culinary training programs Mentorship programs Career development and opportunity for advancement Extended Health Benefits (after 1 year of service and upon meeting qualifying factors) Direct Deposit Apply Now! Earls is an equal opportunity employer. We are committed to a diverse and inclusive workplace, free from discrimination. We believe bringing together people of all backgrounds, experiences and abilities is essential to our success, and brings us closer to living our purpose to Make Life Awesome. All employment decisions inclusive of recruiting, hiring, compensation, promotions and terminations are based on qualifications, competencies and merit, without the consideration of any legally protected ground. Reasonable accommodations are available upon request.

The Bedi Dental Group difference Bedi Dental does dental differently for patients and clinicians alike, and we want our managers to love their jobs more than ever. Our mission is to help patients live healthier, happier lives. This means compassion for patients, proactive patient care, integrity, and the professional development and mentoring of our providers. We believe it's possible for dental providers to spend the time needed to treat every patient in a comprehensive manner. This approach is not only more fulfilling for dental teams, but also more beneficial for the patient. The Practice Manager Role We are looking for someone who will ensure outstanding customer service for our patients by supporting a friendly and efficient team, overseeing the flow of the practice, and providing problem-solving skills for all issues. You will be the go-to person for managing the staff and one who juggles multiple priorities. Our manager must exhibit exceptional poise and professionalism under pressure and will enjoy a wide variety of responsibilities and projects in this high-impact role. You will be wearing many hats, so a multi-tasker who works well under pressure is a must. We are looking for someone that is a natural leader and problem solver. Skills Oversight of daily operations including scheduling, billing, and project management Ensures schedule is booked and confirmed according to office protocol Coordinating and overseeing marketing and referral effort Manage accounts receivables to include patient and insurance Analyze business and financial data to recognize and build on strengths, provide daily feedback to improve weak areas of performance and identify anomalies occurring in the practice Helping with patient and team issues and concerns Achieve financial performance and revenue growth goals while supporting our culture and mission Provide direct individual and team leadership to achieve success Train, coach, and mentor team members to optimal patient service levels On-board all team members to seamlessly integrate into the dynamic practice environment while continuing to meet the patient and business needs The Practice Manager we are looking for: Previous Dental Practice Management Demonstrates strong patient care and communication skills Is excited about collaborating with a dental team Is adaptable to new ways of working in a dental office Eaglesoft and/or Dentrix knowledge is a plus! Benefits for Practice Managers at Bedi: Generous compensation package Medical and vision benefits In-house dental benefits 401(k) benefit with a match Generous paid time off, plus company holidays

We are seeking to hire a full-time Dental Office Manager responsible for overseeing the operation of a dental office to give patients a good experience and setting standards for clinic employees. Duties include helping patients at the front desk, setting office budgets and leading a team of office staff to promote a well-organized and efficient practice. To be successful you should exhibit the following traits: Value hard work and be motivated, ambitious and reliable. Appreciate the value of teamwork and the contributions of each team member. Be compassionate and caring in your interactions with both patients and staff. Endeavor to do the right thing in every situation. Responsibilities Include but Not Limited To: Manage all financial aspects of the practice to ensure profitability Manage patient schedules to ensure productivity Manage employee relations in the practice Manage accounts receivables to include patient and insurance Lead weekly and monthly meetings Participate in monthly financial reviews Supervise and appoint staff Take care of marketing and public relations Ensure procedures and policies are adhered to

The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office. Responsibilities Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high case acceptance Provide work flow direction for auxiliary staff Human Resources including hiring, training, performance management and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting and responding to practice metrics to improve office performance Interact with home office to communicate office needs and success Perform other related job duties as assigned Qualifications Minimum two years of experience managing a dental practice Exceptional communication and customer service skills Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. The McCance Center for Brain Health in the Neurology Department at Massachusetts General Hospital (MGH) is an interdisciplinary research center with the mission to promote healthy brain aging and prevent neurodegenerative disease through innovative research. We focus on clinical trials for Alzheimer's Disease therapies including natural, drug, and lifestyle interventions. We are in an exciting phase of growth that includes launching a single site trial of a natural product combination and planning a platform trial to accelerate testing of multiple potential therapies for AD early intervention. We are recruiting for a Senior Administrative Assistant to join our team. This is a full -time hybrid position based out of our Assembly Row location in Somerville, MA. Minimum of 2 days on site. Essential duties * Provide calendar management, meeting scheduling, and travel coordination for members of the Center's leadership team e.g., Clinical Trials Director, Administrative Director, in support of our clinical research efforts. * Assist with processing expense reimbursements, purchase orders, and related documentation in compliance with hospital policies. May assist in the tracking and payment of invoices. May contact vendors to obtain quotes for services and to follow up on correspondence. * Coordinate access requests, maintain space and equipment inventory, order supplies, manage subscriptions, and ensure efficient use of McCance Center resources. * As needed, support monitoring of timekeeping and effort reporting in coordination with Administrative Director and HR. * Coordinate events, seminars, and meetings, including scheduling, logistics, catering, and communications. Attend and participate in meetings as needed. * Document and follow up on important actions and decisions from meetings. * Coordinate logistics for the McCance Center seminar series, a twice-per-month lecture series offering continuing education credit to physicians and nurses. * Support the Center's Administrative Director in maintaining central files and ensuring materials are up-to-date and accessible to Center staff. * Assist in development and maintenance of Center and study-specific standard operating procedures (SOP's) and workflows. Participate in ongoing process improvement of procedures and workflows. * Supports research studies under the direction of the Study PI or delegate, such as assisting with regulatory binders, study regulatory submissions, documenting study activity, data entry, maintaining files, and patient outreach calls. * Assist with preparing presentations, reports, and correspondence. * Support external communications, including newsletters and outreach materials, in collaboration with the Center's communications manager and leadership team. * Manage and maintain distribution lists. * Manage the Center's general inbox, regularly reviewing correspondence and appropriately routing messages and/or responding to inquiries in a timely manner. * Assist with onboarding of new staff. * If needed, coordinate with the MGB International Office to process visa applications and related documentation for international staff. * Provide other administrative and project support as needed, such as developing timelines, conducting communication and outreach, coordinating project committees. * Manage general administrative workflows to ensure the Center runs efficiently. * Perform other duties as assigned. * Comply with all policies and standards. Job Summary Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff Does this position require Patient Care? No Essential Functions Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. * Prepare, review, and edit reports, presentations, and other documents. * Handle incoming and outgoing correspondence, including emails, letters, and phone calls. * Organize and maintain office files, both electronic and physical. * Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. * Arrange logistics for internal and external meetings, including room bookings and catering. * Serve as the primary point of contact between executives and internal/external stakeholders. * Draft and distribute memos, announcements, and other communications as directed. * Oversee office supplies inventory, ordering, and distribution. * Ensure office equipment is properly maintained and serviced. * Coordinate with IT for technical support and equipment needs. * Assist in the planning and execution of special projects and events. * Monitor project time lines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities * Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). * Excellent verbal and written communication skills to effectively interact with individuals at all levels of the organization * Strong organizational and multitasking abilities. * Ability to work independently with minimal supervision. * Strong attention to detail and problem-solving skills. * Excellent organizational abilities related to file and document management * Familiarity with hospital administration processes and healthcare regulations. * Professional demeanor and ability to interact effectively with all levels of staff. * Demonstrated experience with meeting or event planning, including logistics. Additional Job Details (if applicable) Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $20.43 - $29.21/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Leominster, MA (Onsite) | Full -Time | $71,000 - $90,000/year A leading food manufacturing company is seeking an experienced Office Manager to oversee HR, customer service, and accounting operations. This hands -on role ensures smooth daily administration, regulatory compliance, and coordination across multiple departments in a fast -paced production environment. The ideal candidate has a background in food manufacturing, exceptional organizational and communication skills, and a proven ability to manage HR processes, customer relationships, and financial operations efficiently. Position Overview The Office Manager is responsible for leading administrative, human resources, and accounting activities to support business operations. This position reports directly to senior leadership and plays a critical role in maintaining efficiency, compliance, and customer satisfaction. Key Responsibilities Human Resources & Compliance Administer employee benefits, open enrollment, workers' compensation, and leave programs. Manage onboarding and offboarding, including safety training and documentation. Maintain employee files and ensure compliance with all state and federal labor laws. Process payroll, manage timekeeping, and handle wage adjustments. Monitor employment law updates and implement policy changes. Support employee relations, performance management, and HR documentation. Customer Service & Office Administration Serve as the main point of contact for customers, providing timely, professional support. Enter and confirm customer orders; coordinate with production and shipping to meet delivery deadlines. Manage order tracking, invoicing, and resolution of any discrepancies. Oversee office communications, mail, supplies, and vendor relationships. Maintain company vehicle fleet compliance and manage insurance documentation. Track company assets and maintain accurate records. Accounting Oversight & Support Supervise day -to -day accounting functions and provide backup for AP/AR. Support monthly reconciliations, reporting, and audits. Assist with budgeting and cost analysis as needed. RequirementsQualifications 5+ years of experience in office management, administration, or HR (preferably in food manufacturing). Strong understanding of HR compliance, payroll processing, and accounting practices. Excellent organizational, multitasking, and interpersonal skills. Proficiency with Microsoft Office Suite and ERP/accounting systems. High school diploma or equivalent required; college coursework preferred. BenefitsCompensation & Benefits Salary: $71,000 - $90,000/year (commensurate with experience) Health, Dental, and Vision Insurance Paid Time Off (PTO) and Sick Leave Paid Holidays 401(k) with Company Match Life Insurance and Short -Term Disability Annual Bonus

About the Opportunity The KRI Special Assistant and Operations Manager will provide comprehensive support to the KRI Leadership Team (Director of the Kostas Research Institute / CEO of KRI at Northeastern University, LLC, and the KRI CTO) at the ICBM campus. The AOC reports to the Director of the Kostas Research Institute and will be responsible for identifying operational and administrative support needs, recommending and implementing appropriate approaches, and designing systems for ongoing management and day-to-day operations of the KRI office. The Special Assistant and Operations Manager will be responsible for managing the complex calendars of the KRI Leadership Team, including synching between the separate NU and KRI server systems, and using independent judgement to prioritize time demands and deconflict as needed. The Special Assistant and Operations Manager will be responsible for diversified administrative and operational duties to insure smooth functioning of KRI administrative areas including, but not limited to, inventorying, ordering, and maintaining office and kitchen supplies, managing the bookings of conference rooms in the Kostas building, setting up meetings in Burlington and on other campuses as needed and ensuring smooth logistics, creating a system for tracking computer and small office electronics equipment, ensuring timely onboarding of new staff and ongoing productivity of technical staff in research execution, creating protocols and SOPs as the Kostas enterprise grows in size and geographic footholds, and, addressing other needs of a growing and busy research institute with the added layering of security regulations and requirements. The Special Assistant and Operations Manager will also be the point person for creating or collecting content for and maintaining the KRI Website, coordinating with the ICBM Website point of contact for consistency and branding. The Special Assistant and Operations Manager will also be responsible for handling and directing inquiries coming in through the website or main office phone line. This position requires strong organizational skills to manage and prioritize multiple projects, and excellent interpersonal communication skills to interact successfully with high-level visitors both internal and external to the university. This individual must be self-motivated, able to work independently and as part of a team, be proficient in Microsoft Office, and have the ability to learn new software as needed. This role requires the ability to work with confidential information always using good judgment and discretion. Responsibilities: * Identify operational and administrative support needs, recommend and implement appropriate approaches, and design systems for ongoing management and improvement * Manage complex KRI Leadership calendars and coordinate high-level meetings * Provide project management as requested by Leadership team * Mange the bookings of conference rooms in the Kostas building * Prepare agendas and meeting notes in a timely manner to ensure Leadership is well-prepared for all meetings, events, and speaking engagements * Assist with travel planning as requested and complete expense reporting in accordance with university protocols * Create and maintain tracking systems for equipment, lab purchases and serve as key contact for vendors and Director of Finance for follow-up as needed * Oversee creation and collection of content and maintaining of the KRI Website * Track, monitor and follow projects and correspondence * Support event planning * Work with KRI Leadership and Program Management Office on planning, scheduling, and successful execution of meetings, workshops, and technical seminars on the ICBM campus, working with security office as required to solicit and provide necessary information to comply with appropriate protocols Qualifications: * Eligible for and willing to obtain/maintain a DoD security clearance * Bachelor's degree * 3-5 years of successful high-level support and program/project management support * Strong organizational skills with excellent time management and the ability to problem solve effectively * Sound judgement for prioritization of multiple tasks * A professional attitude and an ability to interact effectively with customers, research sponsors, partner organizations, senior leaders, both external and at the University, and all levels of KRI personnel * Excellent verbal and written communication skills with a customer (internal and external) service focus * Strong computer and IT skills, especially in MS Office suite products, and ability to learn new programs/systems Preferred Qualifications: * Familiarity with research environment and research funding * Familiarity with DoD structures and protocols Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure our office runs smoothly and efficiently. The ideal candidate will be detail-oriented, resourceful, and skilled at coordinating people, processes, and resources. This role is crucial in supporting staff, maintaining office systems, and promoting a productive workplace environment. Key Responsibilities Manage and coordinate day-to-day office operations, procedures, and administrative functions. Serve as the primary point of contact for staff, clients, and visitors. Maintain office records, files, and databases (digital and physical). Support HR functions, including onboarding, timesheets, and staff communications. Assist with budget tracking, expense reporting, and invoice processing. Payroll entry and processing. Ensure compliance with company policies, safety regulations, and office standards. Supervise administrative staff and delegate tasks effectively. Coordinate facility needs, IT requests, and maintenance services. Qualifications Bachelor's degree in business administration, Management, or related field (preferred). 2+ years of experience in office administration, management, or related role. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), QuickBooks, and/or Google Workspace. Strong organizational, time-management, and multitasking skills. Excellent communication and interpersonal abilities. Experience in budgeting, vendor management, or basic bookkeeping is a plus. Ability to lead a team while handling confidential information with discretion. View all jobs at this company

Job Description Office Manager Leominster, MA hold Experience level: Mid Level (5-8 yrs exp.) Experience required: 5 Years Education level: High school or equivalent Job function: Human Resources Industry: Food & Beverages Compensation: $71,000 - $90,000 Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No This position oversees HR, customer service, and accounting operations, ensuring smooth day-to-day administration, regulatory compliance, and effective cross-department coordination in a manufacturing environment. Responsibilities Human Resources & Compliance Administer employee benefits, open enrollment, workers compensation, and leave programs. Manage onboarding and offboarding processes, including new-hire paperwork, safety training, and system access. Maintain employee files and ensure compliance with state and federal employment laws. Process payroll and coordinate with managers on timekeeping, wage changes, and reporting. Monitor employment law updates and implement policy changes as needed. Support performance management, employee relations, and documentation requirements. Customer Service & Office Administration Act as the main point of contact for customers, providing professional and timely support by phone and email. Enter customer orders accurately, process order confirmations, and coordinate with production and shipping to meet delivery timelines. Handle order tracking, invoicing, and resolve any discrepancies or issues promptly. Manage incoming calls, mail, and general administrative requests. Maintain office supply inventory and vendor relationships. Administer the company fleet and driver compliance program, including vehicle maintenance and insurance tracking. Track company fixed assets and maintain related documentation. Accounting Oversight & Support Supervise accounting functions and provide backup support for AP, AR, bank reconciliations, and month-end close. Assist with reporting, audits, and budgeting as needed. Benefits Health Insurance Paid Time Off (PTO) and Sick Leave Paid Holidays 401(k) with Company Match Life Insurance (LI) Short-Term Disability (STD) Annual Bonus

Waldron Engineering & Construction Inc. is currently seeking an Office Manager. The ideal candidate would be detail-orientated, thrive in a dynamic work environment, has great attention to detail skills and has no problem wearing multiple hats. Position Duties and Responsibilities: Purchase and maintain reference library. Make sure the company vehicles (4) are maintained, registered, and inspected. Make travel reservations for employees as needed. Order office and kitchen supplies. Help to maintain up-to-date certificates of insurance for subcontractors. Oversee correspondence and reception. Direct calls as needed. Order food for lunch and learns and company events. Liaison with the building landlord and our cleaning companies. Assist project managers by uploading documents to client databases. Assist project managers by proofreading documents. A strong applicant will have the following Qualifications: Excellent written and verbal communication skills. Microsoft Office experience. Strong organizational and planning skills. Attention to detail. This is an hourly role, and you can expect to work between 30-35 hours per week. Waldron Engineering & Construction is a multidiscipline consulting firm specializing in engineering, construction, commissioning, and testing of power generation, combined heat and power, renewable energy, and central heating and chilling facilities. Waldron prides itself on being a leader in advancing new and emerging energy production technologies and developing ways to bring them to commercial application. Waldron performs work globally with the primary focus in the northeastern United States. Competitive wages and benefits package. Must be authorized to work for any employer in the United States without sponsorship now and in the future. Local candidates only. No recruiters at this time, please.