Office manager/administrative assistant jobs in Marysville, WA

The Executive Office Manager oversees the daily operations of the executive office, ensuring a smooth and efficient workflow. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be a proactive problem solver with excellent communication skills and a strong ability to multitask. Location: Seattle, WA 9125 15th Ave S. Seattle, WA 98108 Reports to : Executive Director Key Responsibilities: Support Executive Director's daily operations, including travel coordination, correspondence, expedite reimbursements, preparation for meetings and calendar scheduling and optimization. Coordinate and organize meetings, conference calls. and virtual meetings for executive leadership. Set up technology and meeting prep, including sending reminders, prepare meeting materials, take minutes, send follow up communications as needed. Prepare and edit documents, presentations, and reports for executive review. Act as a liaison between executive leadership and internal/external stakeholders. Maintain and organize office files, records, and documentation. Handle confidential information with the utmost discretion and professionalism. Assist in the planning and execution of company events and initiatives. Monitor and manage office supplies and equipment, ensuring a well-stocked and functional office environment. Provide support for special projects and initiatives as needed. Support finance team in tracking approvals of expense requests and obtaining necessary quotes, prepare business expense reconciliation and expense reports for executives Answer and screen telephone calls, take messages, provide information or redirect calls as appropriate Process payroll, assist with staff and contractor onboarding and offboarding, including equipment setup and system access. Prepare meeting materials and send out meeting minutes and/or notes. Assist with team wellness and diversity initiatives. Support HR duties and assistance such as recruiting, training support, and additional tasks. The qualifications listed within the job description are intended as a guide and we do not expect candidates to bring all experiences and skills listed. Research supports that self-selecting out of potential professional opportunities is particularly common among individuals with identities that are marginalized in professional spaces. So, if you believe that you can meet the overall expectations of the position, we encourage you to apply so that we have an opportunity to learn more about you and the unique strengths you would bring to the work. Qualifications: Proven experience as an office manager, executive assistant, or in a similar role, 5 years or more experience preferred. Bachelor's degree in Business Administration, Management, or a related field preferred. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. High level of discretion and confidentiality, excellent customer service. Strong problem-solving skills and attention to detail and ability to prioritize. Benefits: Competitive salary and benefits package. Opportunity to work with a dynamic and innovative team. Professional development and growth opportunities.

Become an integral part of the Payments Marketing team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Payments Marketing, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Experience supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Mill Creek Family Dentistry is looking for an experienced Dental Office Manager to join their team. The primary role of the Office Manager is to partner with Practice Administrators and Practice Partners to run a financially viable dental office. This position will be the first point of contact for our patients and will set the tone for their experience. They maintain productive schedules, insurance coordination, and collections. Pay range for this position is $75k-$85k, depending on experience. Key responsibilities · Model the ethics, values and culture of the office and Mosaic Dental Collective. · Participate in the training of new team members. · Implement company policies and procedures. · Managing insurance claims. · Daily posting of insurance payments and accounts receivable quickly and accurately. · Manage office finances and expenses. · Ensure compliance with company policies as well as State, Federal, and other regulatory bodies. Work Schedule: Mon- Fri 7am-4pm Requirements Benefits · Competitive salary based on experience and qualifications · Comprehensive benefits package including medical, dental, and vision coverage. · Retirement savings plan (401k) with employer match for eligible employees Qualifications: High school diploma or general education degree (GED) or equivalent Minimum 2 year's dental office experience, with 3+ years preferred Excellent organizational skills Excellent interpersonal communication skills Patient advocate; empathetic, adaptable, and ethical Ability to multitask effectively Proficient in Microsoft Office Proficient in Open Dental software ·

Mill Creek Family Dentistry is looking for an experienced Dental Office Manager to join their team. The primary role of the Office Manager is to partner with Practice Administrators and Practice Partners to run a financially viable dental office. This position will be the first point of contact for our patients and will set the tone for their experience. They maintain productive schedules, insurance coordination, and collections. Pay range for this position is $75k-$85k, depending on experience. Key responsibilities * Model the ethics, values and culture of the office and Mosaic Dental Collective. * Participate in the training of new team members. * Implement company policies and procedures. * Managing insurance claims. * Daily posting of insurance payments and accounts receivable quickly and accurately. * Manage office finances and expenses. * Ensure compliance with company policies as well as State, Federal, and other regulatory bodies. Work Schedule: Mon- Fri 7am-4pm Requirements Benefits * Competitive salary based on experience and qualifications * Comprehensive benefits package including medical, dental, and vision coverage. * Retirement savings plan (401k) with employer match for eligible employees Qualifications: * High school diploma or general education degree (GED) or equivalent * Minimum 2 year's dental office experience, with 3+ years preferred * Excellent organizational skills * Excellent interpersonal communication skills * Patient advocate; empathetic, adaptable, and ethical * Ability to multitask effectively * Proficient in Microsoft Office * Proficient in Open Dental software *

Job Description About Us United Services Northwest is a rapidly growing company with multiple service divisions across Washington - including tree care, landscaping, construction, roofing, and more. We're looking for an experienced and highly organized Senior Office Assistant to help manage daily operations, coordinate communication, and support management across our departments. Key Responsibilities Oversee and coordinate day-to-day office operations and scheduling Communicate professionally with clients, vendors, and team members Draft, proofread, and organize correspondence, contracts, and internal documents Maintain organized digital and paper filing systems Assist with permitting, licensing, and compliance paperwork Track projects, estimates, and job documentation to ensure deadlines are met Support management with reporting, data entry, and record keeping Help onboard new hires and maintain internal documentation Learn and adapt to company systems - training provided Requirements 3+ years of office or administrative experience (preferred) Strong computer skills (email, spreadsheets, PDF editing, data entry) Excellent written and verbal communication Organized, dependable, and detail-oriented Able to multitask and manage priorities in a busy environment Professional attitude and commitment to confidentiality Preferred Skills Experience with customer service or project coordination Familiarity with basic business or legal documentation Interest in learning new tools and improving systems (we will train) Compensation: $25-$28/hr (DOE) Benefits: Growth potential, supportive environment, and cross-training opportunities

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

About ABC: ABC Legal Service is proud to be the national leader in service of process. We are growing and are looking for talented new team members to support our growth and solve exciting challenges! We are a team of over 700 with offices in Los Angeles, Phoenix, Oklahoma City, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 40 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer. Job Overview: The Fulfillment Manager is responsible for managing the Physical Fulfillment team's daily operations, ensuring departmental objectives are being achieved. This role involves planning, organizing, and leading the team to meet goals and improve overall productivity and efficiency. This position is located in our Seattle HQ office. Key Responsibilities: Supervise, train, and mentor team members to achieve individual and departmental goals. Conduct regular performance reviews, set goals, and provide feedback to team members. Plan, schedule, and oversee day-to-day operations and ensure tasks are completed on time. Monitor workflows and adjust processes to maximize efficiency and reduce costs. Collaborate with senior management to set department goals aligned with organizational objectives. Develop and implement strategies to improve team performance and achieve KPIs. Monitor department metrics and prepare regular reports for upper management. Communicate goals, updates, and other important information to team members and senior leadership. Lead initiatives to improve processes, enhance service delivery, and streamline workflows. Encourage innovation and best practices within the team. Qualifications: Typically, 3-5 years of experience in a supervisory or managerial role. Strong leadership and people management skills. Excellent communication and interpersonal skills. Proficiency in budget management, project management, and performance metrics. Strategic thinking with strong problem-solving abilities. We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today! Comprehensive Medical, Dental, and Vision coverage 401(k) retirement plan with 5% matching 11 paid holidays per year Paid Time Off Flexible Spending Account Long-term disability Starting Pay: $68,000 to $76,000 Job Type: Full-time, Monday-Friday

Job DescriptionAre you a service-oriented professional with a friendly, flexible, and positive attitude, and a passion for contributing to a productive work environment? DAHLIN is seeking a highly organized and proactive Brand Experience / Office Manager to join our Bellevue, WA office. This role oversees office operations and supports firm leadership to foster a brand-centric culture that delivers exceptional experiences for clients, employees, and visitors. As part of the Operations Team, you will collaborate closely with administrative staff, Marketing, HR, IT, Accounting, and technical leadership firmwide. This role requires team members to work in the office 5 days per week, Monday-Friday. Interested? If so, please read through this entire posting and follow instructions to apply. Please note - your attention to this is an important part of how we evaluate our candidates. WHAT YOU WILL DO: Client Experience Support local Principals/Directors with client development, including identifying new leads and tracking opportunities in the CRM. Assist leadership in client outreach and relationship-building using tools like LinkedIn and IMS. Help implement client engagement plans and maintain empathy maps created with Marketing. Schedule and prepare client meetings; occasionally attend networking or client events. Employee Experience Coordinate with Principals/Directors and project managers on commitments and responsibilities. Manage travel arrangements, expense reports, and administrative support with attention to detail. Partner with HR on interviews, onboarding, staff reviews, and employee separations. Welcome new employees, set up workstations, and prepare welcome packages. Organize office events with the firm's events team and provide backup administrative support as needed. User Experience Greet visitors and ensure a welcoming office environment (M-F, 8:00 am - 5:00 pm). Coordinate meetings, conference calls, and events, including room setup and refreshments. Maintain a professional office environment aligned with DAHLIN's brand standards. Process incoming/outgoing mail and track office/kitchen supplies. Serve as primary contact for property management issues, including maintenance and repairs. WHAT YOU WILL BRING: Professional demeanor and ability to positively represent DAHLIN. Advanced proficiency in Microsoft Office; experience with Vantagepoint or CRM software a plus. Excellent written and verbal communication, organizational, and problem-solving skills. Strong leadership and interpersonal skills; able to build and maintain effective relationships. High attention to detail, initiative, and ability to manage tasks from start to finish. Demonstrated integrity and ability to handle confidential matters discreetly. Experience with office equipment operation and maintenance. YOUR QUALIFICATIONS: Bachelor's degree with 5+ years of relevant experience, or equivalent combination of education and experience. Prior experience supporting executives in mid- to large-sized companies. Experience in creative or professional services environments supporting multiple leaders. Architecture, Engineering, or Construction firm experience is a plus. Commitment to professional growth. Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position. We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plan, Employee Stock Ownership Plan, and 401k. Salary range: $ 75,000 to $82,500 depending on qualifications. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer. DAHLIN is a diverse, award-winning architecture, planning, and interiors firm practice with offices located throughout the Western United States. We offer more than 45 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place starts with our own working environment-a positive community where people thrive. Please visit our website (******************** to learn more. How to Apply: Please include a cover letter with your resume (PDF or Word/5MB max) that tells us why you are our ideal candidate and why you want to our work for our firm. Inquiries that do not follow these instructions may not be considered. One last note. . .Real people review every application, so we regret that due to the large volume of inquiries, we are unable to accept phone calls regarding the status of applications. We'll be sure to contact you if we need more information. Apply now! As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply. Our firm participates in E-Verify. DAHLIN is committed to integrity in hiring. Please click here for an important notice on Recruitment Fraud. DAHLIN values your privacy. Please click here for additional information. We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees. Powered by JazzHR QbbReqfUtB

Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. Responsibilities Work with the agent to establish and meet marketing goals. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. As an Agent Team Member, you will receive... Salary Paid time off (vacation and personal/sick days) Valuable experience Requirements Excellent interpersonal skills Detail oriented Ability to work in a team environment Ability to multi-task Ability to assess customer needs and conduct effective interviews Ability to effectively relate to a customer Bilingual - Spanish required Property and Casualty license (must be able to obtain) Life and Health license (must be able to obtain) Position may require irregular working hours If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm. Compensation: $30,000.00 - $85,000.00 per year Ready to Launch Your Career? We are a very busy office and are looking for our next great team member. Our team works hard to reach our goals together as a team and have fun while we are doing it! Come work with an energetic, fun team at Chris Jones - State Farm Agent! About Our Agency Our agency has received awards including: President's Club, Chairman's Circle, Ambassador Travel, Legion of Honor, Million Dollar Round Table, Senior Vice President's Club, and National Quality Award Additional languages spoken: Spanish and Mandarin If you want a career, not a job, then we encourage you to apply. State Farm agents are independent contractors who hire their own employees. State Farm agents' employees are not employees of State Farm. Agents are responsible for and make all employment decisions regarding their employees.

Are you a service-oriented professional with a friendly, flexible, and positive attitude, and a passion for contributing to a productive work environment? DAHLIN is seeking a highly organized and proactive Brand Experience / Office Manager to join our Bellevue, WA office. This role oversees office operations and supports firm leadership to foster a brand-centric culture that delivers exceptional experiences for clients, employees, and visitors. As part of the Operations Team, you will collaborate closely with administrative staff, Marketing, HR, IT, Accounting, and technical leadership firmwide. This role requires team members to work in the office 5 days per week, Monday-Friday. Interested? If so, please read through this entire posting and follow instructions to apply. Please note - your attention to this is an important part of how we evaluate our candidates. WHAT YOU WILL DO: Client Experience Support local Principals/Directors with client development, including identifying new leads and tracking opportunities in the CRM. Assist leadership in client outreach and relationship-building using tools like LinkedIn and IMS. Help implement client engagement plans and maintain empathy maps created with Marketing. Schedule and prepare client meetings; occasionally attend networking or client events. Employee Experience Coordinate with Principals/Directors and project managers on commitments and responsibilities. Manage travel arrangements, expense reports, and administrative support with attention to detail. Partner with HR on interviews, onboarding, staff reviews, and employee separations. Welcome new employees, set up workstations, and prepare welcome packages. Organize office events with the firm's events team and provide backup administrative support as needed. User Experience Greet visitors and ensure a welcoming office environment (M-F, 8:00 am - 5:00 pm). Coordinate meetings, conference calls, and events, including room setup and refreshments. Maintain a professional office environment aligned with DAHLIN's brand standards. Process incoming/outgoing mail and track office/kitchen supplies. Serve as primary contact for property management issues, including maintenance and repairs. WHAT YOU WILL BRING: Professional demeanor and ability to positively represent DAHLIN. Advanced proficiency in Microsoft Office; experience with Vantagepoint or CRM software a plus. Excellent written and verbal communication, organizational, and problem-solving skills. Strong leadership and interpersonal skills; able to build and maintain effective relationships. High attention to detail, initiative, and ability to manage tasks from start to finish. Demonstrated integrity and ability to handle confidential matters discreetly. Experience with office equipment operation and maintenance. YOUR QUALIFICATIONS: Bachelor's degree with 5+ years of relevant experience, or equivalent combination of education and experience. Prior experience supporting executives in mid- to large-sized companies. Experience in creative or professional services environments supporting multiple leaders. Architecture, Engineering, or Construction firm experience is a plus. Commitment to professional growth. Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position. We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plan, Employee Stock Ownership Plan, and 401k. Salary range: $ 75,000 to $82,500 depending on qualifications. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer. DAHLIN is a diverse, award-winning architecture, planning, and interiors firm practice with offices located throughout the Western United States. We offer more than 45 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place starts with our own working environment-a positive community where people thrive. Please visit our website (******************** to learn more. How to Apply: Please include a cover letter with your resume (PDF or Word/5MB max) that tells us why you are our ideal candidate and why you want to our work for our firm. Inquiries that do not follow these instructions may not be considered. One last note. . .Real people review every application, so we regret that due to the large volume of inquiries, we are unable to accept phone calls regarding the status of applications. We'll be sure to contact you if we need more information. Apply now! As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply. Our firm participates in E-Verify. DAHLIN is committed to integrity in hiring. Please click here for an important notice on Recruitment Fraud. DAHLIN values your privacy. Please click here for additional information. We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees.

Come join a solid accounting firm that has been serving Skagit, Whatcom, Island, and Snohomish counties since 1970. We're currently are seeking an OFFICE ADMINISTRATOR to keep us running smoothly. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Objectives of this role Ensure general management of the office by overseeing operational efficiency and effective communications with clients. Responsibilities Greet office visitors, answer and screening phone calls, and innovate/maintain office efficiency. Perform a variety of administrative duties, such as scheduling appointments, generating and distributing letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail. Take payments and maintain client databases. Run errands, such as bank deposits, post office runs, and buying supplies. Required skills and qualifications Experience in office administration Superb written and verbal communication skills Strong time-management and organizational skills Works well under pressure Proficiency with Microsoft office Suite Aptitude for learning new software and systems Ability to maintain confidentiality of company information Good people skills with a friendly disposition Preferred skills and qualifications Experience in developing internal processes and filing systems Experience working with a tax accountant Wage & Benefits $22 per hour probational wage during first tax season Bonus at the end of tax season Paid holidays, vacation, and sick leave We will establish an appropriate salary after the probational period 401(k) and health benefits in development. We will work with you to offer the benefits you need. Note: The office administrator will be needed M-F, 9am-5pm, with the possibility of paid overtime. During May-December, the office is closed on Fridays and the office administrator has more flexibility in their schedule. The office administrator may work as little as 2, 3 or 4 days a week during this period. Our intention is to work with the office administrator to establish an annual salary so they have a dependable income. Location: Mt. Vernon Hours: 9 AM to 5 PM Monday to Friday during tax season (possible overtime) Pay: $22 per hour to start Duration: Permanent

Job Description Office Manager - Integrative Wellness Center- RISE Regenerative Medicine (Seattle, WA) - Part Time We're looking for someone extraordinary to become the heartbeat of our integrative wellness clinic. This isn't a role for someone who simply follows checklists-we need someone who sees a broken ceiling fixture and thinks "I got this" instead of "not my job." Someone who can research and implement new systems independently, remembers meaningful details about patients' lives, and brings both warmth and competence to every interaction. This is a rare opportunity to run a boutique wellness practice with true autonomy. You'll be the operational backbone for three providers, managing everything from complex scheduling and billing to lab processing and our unique Hyperbaric Oxygen Therapy program. You'll thrive on variety, love solving problems creatively, and find genuine joy in creating community through wellness. If you're someone who anticipates needs before they arise, optimizes systems naturally, and makes everyone feel genuinely cared for-we want to meet you. Who We Are: The RISE Collective is a boutique integrative wellness clinic in Lower Queen Anne, Seattle, where naturopathic medicine meets genuine community. We're not your typical medical office-we're the place where providers actually collaborate, where patients walk to appointments from their neighborhood, where the chiropractor, esthetician, and naturopath all know your name (and your story). Learn more about us here: ************************* What You'll Be Doing: The Office Manager is the clinic's main point of contact for patients and providers alike. This role oversees scheduling, patient communication, billing, inventory, and day-to-day patient and provider coordination across multiple disciplines. The ideal candidate enjoys variety, works well independently, and takes pride in maintaining an efficient, welcoming, and well-run practice. We need someone who thrives on autonomy, doesn't need handholding, and genuinely lights up around people. If you need constant validation, get flustered by chaos, or have a "that's not my job" mentality - this isn't the right fit. But if you're the person who sees a problem and thinks "I got this" - let's talk. Essential Functions: Greet and check in patients, manage scheduling, and coordinate care for three providers Respond to voicemails, emails, and text messages warmly and promptly Process payments and create invoices and superbills through Charm, Jane and Vagaro Manage EHR systems (Jane, Charm) and assist with organizing patient forms and documentation Track and ship lab samples, coordinate with LabCorp and other labs as needed Manage supplement and medical supply inventories, including tracking, ordering and restocking Support providers with daily operational and administrative needs Maintain a clean, organized, and professional office environment Education, Experience, and Skills Required Qualifications: 2+ years' experience in a patient-facing role within a multi-practitioner medical or wellness clinic Familiarity with EHR platforms (Jane and/or Charm preferred) Comfort with processing and shipping lab samples Experience managing inventory for supplements and medical supplies Excellent communication, organization, and multitasking skills Professional, warm, and reliable demeanor with strong attention to detail Compensation and Benefits: Salary: $60,000- $69,000 (approx.$29-$33/hour) depending on experience $400/month health insurance credit 3% 401(K) employer match 2 weeks paid vacation + accrued sick leave 4 complimentary naturopathic visits per year Employee discount on nutritional supplements Garage parking spot included Schedule: Monday, Wednesday, Thursday from 9am-7pm Why you'll love working here: You'll be part of a close-knit, collaborative clinic where your work directly supports patients' wellbeing. Every day brings variety and meaningful connection - no corporate layers, just genuine teamwork and trust. This role offers autonomy, variety, and the opportunity to truly make an impact in a supportive, patient-centered environment. You'll work closely with providers who value teamwork and patient care and trust you to work collaboratively and autonomously. How to Apply: Please share your updated resume Along with it, send either a cover letter OR a short video introduction - whichever feels more “you”! In your cover letter or video (2-3 minutes max), please tell us: What about this role specifically excites you A time when you solved a problem creatively without much guidance Why you're drawn to integrative or holistic wellness We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions from Thalia within 3 days of your submission. Everyone will be contacted. The RISE Collective provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The RISE Collective complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Full-time Description Office Manager Needed! Full-Time Wage is $23-$25, DOE! See below for more info! At Caring Places Management , we have been passionate about providing exceptional care for seniors throughout the Pacific Northwest since we opened our first community in 1991. We are a family-owned business that believes in enriching the lives of our residents by fostering a homelike environment where the care staff feels like family and the community feels like home. Join our team of talented, fun-loving individuals and together we can achieve our goal of Exceeding Expectations for Loving, Thoughtful Care. San Juan Villa , our beautiful Memory Care community located in Port Townsend, WA has a current opening for an Office Manager. Reporting directly to the Administrator, the Office Manager fills a crucial role within the community and is responsible for the organization and daily operations of the front office. In addition to serving as the Personnel/Payroll liaison to the Managing Company, the Office Manager assists the Administrator in all phases of facility organization. Benefits and Perks: Telehealth - 100% Employer paid benefit effective from the first day of employment free of cost to employees and their immediate family members Health Insurance Dental & Vision Insurance Health Savings Account 401K Plan (w/ employer matching) Generous Paid Time Off Accrual Exceptional Work Environment Wage is $23-$25, DOE! Requirements Requirements: Prior experience in leadership or management preferred; High school degree, or equivalent, required Must pass a criminal background check Computer skills required; Highly organized and detail-oriented Strong communication skills, friendly and personable personality Commitment to excellent customer service Prior experience in Assisted Living or Memory Care is a plus! Apply Now! Or visit caringplaces.com for more information. Please attach resumes when applying. #SJV #Senior Living #Receptionist #Healthcare Administration #FT #Front Office #Administrative Assistant Salary Description $23-$25

We Are Inspired to Serve. Join us! Accountable for management of the administrative office and administrative support of the general operations of the community, all in accordance with state and federal regulations as well as organization policies and procedures. Directly manages the Receptionists and the functions of the Reception desk. Executive Administrative Office Operations: Provides primary clerical support to the Executive Director, including coordinating calendar and schedules, composing and typing correspondence, and other administrative support and clerical functions. Serves as team member in special projects and prepare reports on specific areas as requested by the Executive Director. Works with the Executive Director in maintaining the resident directories, manuals, building fire lists. Also general administrative procedure manual. Admits new RL residents and scans resident updates into Vision software system. Reports resident information to corporate office, maintain resident files. Maintains all business associate and contract files and ensures vendor contracts and related information is current for consultants used by campus. Updates business associates contract log for quarterly review. Maintains all insurance reporting for company car/bus accidents and property/building losses to corporate office. Assists in gathering information and resolving these issues. Maintains insurance reports in binder. Oversees the responsibility for ordering office supplies. Orders business cards for staff. Maintains office equipment and repairs. Oversees postage and UPS functions including postage meter monitoring/refill. Distributes internal mail, faxes. Sends out written and verbal communication from the Executive Director in a timely manner. Prepares the weekly newsletter, distributed to staff and residents. Prepares closed circuit TV slides for administrative communications. Responsible for petty cash receipting and accounts payable check distribution. Scans incoming benevolence gift checks to Stewardship Manager. Knows the eTapestry benevolence donation system, helps in updating records and benevolence correspondence. Helps with the annual Gala fundraising event. Collects annual community benefit forms and records in benefit log. Provides Notary services. Supervises and manages the Receptionists in the accomplishments of their regular responsibilities, and in support of the overall operation of the administrative office and the general operations of the campus. Gives reception breaks and coverage as needed, including weekends. Supervises the work of the receptionist's activities in the assignment of garage spaces, storage spaces, communication to facilities management of needed repairs, etc. Responsible for Reception desk functions and operations. EDUCATION AND WORK EXPERIENCE: Required Degree: High School Diploma Preferred Degree: Bachelors degree Experience: 2 years experience in an office or related field 2 years management or leadership experience KNOWLEDGE, SKILLS AND ABILITY: Knowledge of general office practices and procedures required. A general knowledge of a continuing care retirement community or the ability to learn is beneficial. A sincere interest in people and the ability to relate to people at all levels is necessary, as well as the ability to handle a variety of tasks and responsibilities with limited supervision and direction. Dependable, flexible, motivated, and have a willingness to take initiative. Excellent skills in interpersonal relationships, organization, and communication (English, oral and written). Ability for accuracy and ability to maintain confidentiality, as well as tactfulness and attention to detail. Clerical skills are required. Accurate typing ability and knowledge of Microsoft Office, especially Word and Excel. Must have the ability to respond effectively and efficiently to resident potential emergency situations, including assessing and routing of information quickly to appropriate parties, 911, etc. Must have the ability to operate multiple telephone line system including incoming calls, transfer, and intercom calls, and to accurately transmit messages. #SupportServices Compensation Pay Range: $77,969.00 - $84,834.50 per year Reasonable Pay Estimate A reasonable estimate of the pay range for this position is $77,969.00 - $84,834.50 per year. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity. For full time employees, we offer a generous benefits package that includes: Medical, dental and vision insurance Employer paid group term life and disability Paid Time Off (PTO) & six paid holidays 403(b) with a 3% employer match Fitness center use at most facilities. Various voluntary benefits: Life, AD&D Tuition assistance and scholarships Employee assistance program Legal services, home/auto insurance, discount purchasing program Pet Insurance For more information about Covenant Living and CovenantCare at Home, please visit ***************** or *************************** Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.

Administrative Scheduler - Full Time - Seattle, WA Available Shift: 2pm-10:45pm Wage: $28.05/Hour Thinking about a job in the security field? As an Administrative Scheduler at Securitas, you will directly coordinate the scheduling of security officers at client sites. This position is fast-paced and has a heavy focus on technical computer skills to effectively ensure all shifts have optimal coverage. Looking for career growth? The ideal candidate will be responsible for maintaining staffing levels and communicating with team members to provide updates on scheduling progress and forecasting. This person demonstrates excellent active listening and communication skills, good personal presentations, politeness and tact, and be able to function in a high-pressure environment. Make Us Apart of Your Career Path. Join Our Team & Apply Today!! What Your Day May Look Like * Assist in the submission of payroll and personnel information to the company as designated. * Ensure adequate coverage of all posts and positions. * Prepare, file, and submit various reports as required. * Inspect posts as scheduled and meet with subordinates to outline tasks and responsibilities. * Resolve staffing issues and problems as directed by Branch management. * Always maintain site coverage and track requests for time off. * Respond to emergency situations, call-offs, and absences to ensure client site coverage. * Interfaces with accounts receivable and payroll departments to make corrections. * Act as a liaison with clients and branch management to resolve scheduling, training, billing, and payroll problems. * Coordinate daily schedules and assignments of Field Supervisors. What We Offer * Medical, Dental, Vision, Life, AD&D, & Disability Insurance, Plus 401K Options. * Paid Time Off - 40 hours after 1 year of service paid out for FT security officers who worked a minimum of 2080 hours. * Paid Family Leave - up to 12 weeks a year in accordance with State Law. * Weekly Pay! - DailyPay Access program available! * Referral Program. * Telemedicine - Virtual Medical Care. * Discounts on Childcare, Vehicles, Electonics, Cell Phone Plans, Travel & More! * Free Uniforms & Paid Training. * Doggy & Kitty Daycare Discounts. * Employee Assistance Program & So Much More! Position Requirements * Must be at least 18 years of age. * High school diploma or GED required, OR ability to complete GED program within 6 months. * Strong computer / technology skills needed. * Top notch customer service skills are essential * Conflict resolution and de-escalation skills a plus. * Must have a high level of integrity and professional discretion. * Must be able to interact with a wide range of individuals in a professional manner. * Must have great attention to detail and remain vigilant throughout the shift. * Must be able to respond to emergencies with rapid / effective judgement and use appropriate escalation measures. * All candidates must be willing to participate in Securitas' pre-employment screening process, including drug screen and background investigation. Join our team and help make our world a safer place. See a different world. EOE/M/F/Vet/Disabilities

Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office G&A budget, ensure accurate and timely reporting Provide general support to visitors

Successor Role Clear Path to Head of Department (HOD) We are seeking a Global Manager of Administration & Office Management to lead and optimize one of our client's administrative operations worldwide. Team Leadership & Executive Support: Lead and manage a global team of administrative assistants, receptionists, and contractors. Ensure efficient and high-quality support for executives and employees at all levels. Oversee hiring, training, and performance management of admin staff. Foster a collaborative and service-oriented team culture. Office & Event Management: Provide executive-level administrative support, including travel coordination and logistics. Plan and manage corporate events, meetings, and conferences globally. Oversee office expenditures, vendor relationships, and contract negotiations. Identify and implement process improvements for greater administrative efficiency. Develop and enforce policies for company resources (e.g., corporate apartments, company cars). Maintain confidentiality and professionalism in handling sensitive information. Facilities & Workplace Operations: Collaborate with the Facilities team to manage office spaces globally, including seating arrangements and space planning. Oversee corporate apartment management worldwide to support executive and employee needs. Qualifications & Experience: 10+ years of office administration and management experience across multiple locations on a global scale. 5+ years of C-suite executive support experience. Strong leadership skills with a proven track record of managing and mentoring teams. Excellent organizational, project management, and problem-solving abilities. Self-starter with the ability to prioritize tasks, work autonomously, and make sound decisions. Experience in the hospitality industry is preferred. Benefits High-impact role with a clear leadership path Shape global administrative operations and work closely with top executives Dynamic, fast-growing company with a global presence Comprehensive benefits package RSUs, 401(K), ESPP, PTO, bonuses, and more! Interested Candidate May Apply online or email updated resume to ***************************

Job Details Sammamish, WA Full Time $24.00 - $28.00 HourlyDescription Carries out the mission of the parish to help people come to know and follow Jesus Christ by supporting the administrative functions of the parish office, collaborating with the pastor, staff and volunteers, and managing a number of essential processes. ESSENTIAL POSITION FUNCTIONS As the first person many parishioners interact with in person or over the phone, kindly greets, assists and/or directs parishioners, visitors and vendors, and collaborate with any Front Desk volunteers in this same service. Ensure messages are properly distributed to staff and/or responded to directly in a timely manner. Supports the parish facility calendaring process by backing up the parish administrative staff who communicate the facility usage policy including rental fees and insurance requirements to staff, parishioners and outside users. Manages daily room reservations and schedules and ensures space is prepared for the meeting or event. Maintains sacramental records and parish notifications, the parish census database and parish registrations and other filing systems Supports compliance for the Safe Environment Program and maintains up to date records for Virtus and background checks. Provides administrative support to parish liturgies. This includes organizing the distribution of special collection envelopes and making worship aids for major liturgical celebrations as well as special prayer services. Manages the mass intention calendar and requests. Participates in the comprehensive planning, implementation and evaluation of the parish's mission in collaboration with other staff, through regular staff meetings, workshops/retreats, and staff committee meetings. Collaborates with the other members of the Communications Committee to provide input for the weekly parish bulletin including bulletin content and inserts. Maintains office/kitchen supply inventory and reorders as needed. Serves as primary contact for office equipment repairs and service requests. Maintains up-to-date position descriptions for all parish office volunteers. Contacts volunteers as needed for parish administrative projects, faith formation programs, liturgies and parish mailings Provides general support and serves as an administrative resource to other staff members needing assistance. Qualifications SECONDARY FUNCTIONS Prepares and processes regular mail and bulk mailings. Maintains high school parking applications process, stickers distribution, related records and periodic checks. Manages key log including distribution and return of all parish keys and ensures security protocols Refers those in need to social agencies when appropriate. Assures a current list of social service providers is available for these individuals. Updates parish communication tools including parish phone system and voicemail. Serves as one of the back-ups for maintaining the parish website. Prepares appropriate documentation and provides duplicating and collating services for workshops and staff events. If attendance is needed, will provide general assistance. Performs other duties as assigned by Pastor and Director of Parish Operations. To submit a resume or more information, contact Ann Shikany at *******************. Please submit applications through the Archdiocesan application link at:*************************** Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications. Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

Reports to: Program Manager Salary Range: Starting at $22.13 - 26.90 per hour Shift: Morning and Swing Chief Seattle Club provides permanent, affordable, and supportive housing to residents (primarily Native American/Alaska Native) at our housing projects: ? á l?al, Goldfinch Elders' Housing , Salmonberry Lofts and Sacred Medicine House. Along with housing comes wrap-around support services to help residents live healthy and sustainable lives. The Support Assistant works with the Case Managers and residents on supporting life at our housing sites, which includes culturally adaptive wrap-around services. Goals and objectives are established and evaluated by the Program Manager, Residential Services Director, and Program Director. Changes to the job description may happen at any time according to the needs of the organization. These positions require on-site work. Duties/Responsibilities: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. Facilitate safe and healthy community every day by getting to know member residents and supporting positive socialization with other residents and staff. Conduct yourself at all times with utmost respect and attention to trauma-informed care. Monitor cameras to ensure safety of building. Conduct daily building inspections of each floor. Report any damage to artwork, carpets, windows, walls, doors and bike room, trash rooms, and laundry rooms. Befriend residents and have all guests/visitors sign in. Ensure ongoing operations of the site , including chores, general grounds care, scheduling, and safety procedures. Maintain an inventory of janitorial and maintenance supplies. Communicate supply needs to the appropriate chain of command. Conduct daily inspections of property and arrange needed maintenance and repairs. Track completion of these responsibilities on the appropriate forms. Attend special community events and staff meetings. Sort and organize incoming donations. Supervise resident activities at the site and maintain daily resident logs. Aid case managers and/or Housing Stability Specialists/Case Managers. Enforce policies and procedures, adhering to program and CSC guidelines. Assist with office support services. Ensure completion of daily chores and weekly cleaning tasks around the office. Provide instruction to residents when necessary and answer any resident questions. Issue and enforce consequences when necessary for non-compliant residents. Support resident safety by responding appropriately to emergencies, reporting hazards or incidents promptly, and modeling safe practices in alignment with agency policies and trauma-informed care principles. Completion of all safety-related trainings. May be asked to participate in safety meetings. Other duties and/or special projects as assigned. Proven Experience Excellent communication skills Comfortable with computers and teaching others to use computers. Ability to handle complaints/conflicts in a calm and professional manner. Experience working with homeless and/or low-income populations is preferred. Must have a strong understanding of historical and intergenerational trauma among Indigenous communities. Strong crisis intervention skills with the ability to prioritize and handle multiple tasks under stressful conditions. Great customer service skills. Other Considerations: CPR & AED first aid certification Formal professional de-escalation training Experience working with Native American populations and/or a strong awareness of Native Cultures. Education and Experience: GED or High School diploma Highly organized, flexible, independent, culturally sensitive, and detail-oriented with the ability to multitask. Proficient in MS Office 365 Must possess great oral and written skills High degree of discretion and excellent judgment One year working in high-risk/at-risk populations but any experience with at-risk/vulnerable populations is a plus. Physical Requirements: Most positions at CSC are exposed to members of the community who have experienced or are experiencing trauma in various forms including but not limited to: domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc. As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients. Mental health care referrals for employees are available. Lifting, stretching, pulling, and pushing up to 60 lbs. Continuous standing, walking, and sitting. Benefits Summary: Full-time employee benefits package includes: Medical, Dental, Vision, and an Employee Assistance Program Public Transportation (ORCA) pass 401(k) Retirement Plan Paid Time Off, Holiday Pay, and Night Shift Differential Transparent Pay Schedule Internal Hiring and Encouraged Advancement Equal Employment Opportunity Chief Seattle Club is an equal opportunity employer. Employment decisions are based on merit and business needs. It is Chief Seattle Club's policy not to discriminate against employees and applicants based on race, color, citizenship, status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law, with respect to recruitment, hiring, training, promotion and other terms and conditions of employment. All employment decisions shall be consistent with the principle of Equal Employment Opportunity. Chief Seattle Club is committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, and vendors.