Office manager/administrative assistant jobs in Massachusetts - 385 jobs

Senior Administrative Assistant - Investment Team Support Schedule: Full-Time | Hybrid (2-3 days remote after onboarding) Boston investment management firm is seeking a seasoned Senior Administrative Assistant to join its team. This role provides comprehensive administrative and operational support to multiple investment teams in a fast-paced, collaborative environment. Key Responsibilities Deliver high-quality administrative and client service support to multiple investment teams Collaborate closely with administrative teammates to ensure continuity, coverage, and timely execution of work Manage and monitor multiple shared inboxes, shifting priorities as volume and coverage needs require Screen and route communications, including phone calls and meeting requests Coordinate complex calendar scheduling, meetings, conference calls, and industry events Arrange and manage domestic and international travel, including post-trip expense processing Maintain and update internal databases, contact lists, and filing systems Qualifications Bachelor's degree or equivalent experience 4+ years of experience in a high-volume administrative or executive support role

Executive Admin Assistant 100% onsite 12mth initial contract, goal to convert end of 2026 We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives. Key Responsibilities: Managing the travel coordination and expenses for the CEO. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Prepare and edit correspondence, reports, and presentations. Assist in organizing and coordinating events, meetings, and conferences. Conduct research and compile data to support decision-making processes. Manage and prioritize incoming communications, including emails and phone calls. Maintain and organize files, records, and documentation. Qualifications: Bachelor's degree in business administration, Communications, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem-solving skills and attention to detail.

A mission-driven higher education institution is seeking an Executive Assistant to provide direct support to its President and Chief Operating Officer. This is a full-time role focused on supporting senior leadership through day-to-day administrative and office operations. The organization values collaboration, creativity, and purpose, and is committed to creating an inclusive and supportive educational environment. The Executive Assistant will play a key role in keeping leadership organized and operations running smoothly. Responsibilities include managing calendars and inboxes, coordinating meetings, preparing reports, and handling general administrative tasks. The ideal candidate brings strong attention to detail, sound judgment, and a confident, professional communication style. Responsibilities: Manage complex calendars and inboxes for the President and COO Coordinate meetings, schedules, and logistics Prepare reports, documents, and internal materials Support office operations and administrative processes Serve as a professional point of contact for internal and external stakeholders Qualifications: Prior experience supporting executives or senior leadership Strong organizational and time-management skills High attention to detail and accuracy Confident, professional communication style Ability to handle feedback and shifting priorities Work Environment & Benefits: Hybrid schedule: in-office Tuesday-Thursday (9:00-5:00), remote Mondays and Fridays On-site parking available; easily accessible by public transportation Benefits include medical, dental, vision, 401(k) with 5% match after one year

The Assistant Chief Operations Officer is a mid-level General Manager responsible for overseeing daily operations, managing resources, and ensuring the company's profitability and growth. Also, to lead and oversee all business operations within our company. Key responsibilities include: Setting strategic goals and objectives to drive business growth. Overseeing daily operations to ensure efficiency and productivity. Developing and managing budgets to achieve financial targets. Leading and motivating teams to perform at their best. Implementing business strategies and policies to optimize performance. We are looking for an experienced and strategic professional to work closely with our Executive Vice President to lead our business operations, drive growth, and ensure profitability. The ideal candidate will have strong leadership skills, financial acumen, and the ability to develop and implement strategic plans. If you are a results-oriented individual with a proven track record in managing teams and achieving business objectives, we'd love to hear from you! Roles & Responsibilities: In collaboration with the Chief Executive Officer and the Executive Vice President, Operations develop strategic goals and objectives aligned with the company's mission. Assist the Executive Vice President, Operations to oversee daily operations to ensure efficiency and productivity. Assist with budget management to achieve financial targets and control costs. Lead, mentor, and motivate teams to achieve high performance. Implement business strategies, policies, and procedures to optimize performance. Ensure compliance with industry regulations and standards. Identify opportunities for growth and expansion in the market. Coordinate with department heads to align operations with strategic goals. Drive continuous improvement initiatives for operational excellence. Manage risk and ensure business continuity through proactive planning. Represent the company at industry events, meetings, and conferences. Requirements & Skills: Proven successful experience as a General Manager or Operations Manager, or similar role. Strong leadership and strategic planning skills. Excellent financial and business acumen. Experience in budgeting, forecasting, and financial analysis. Exceptional communication, negotiation, and interpersonal skills. Ability to make data-driven decisions and solve complex business problems. Strong organizational and project management skills. Knowledge of warehouse and distribution industry regulations, standards, and best practices. Bachelor's degree in Business Administration Management preferred). Proficiency in business management software and tools.

Seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and ensure a smooth, efficient, and welcoming workplace. This role serves as a central point of coordination for administrative functions, facilities, vendors, and internal teams, helping support productivity and a positive employee experience. Key Responsibilities Manage daily office operations, ensuring the office runs efficiently and professionally Oversee facilities management, including maintenance, office supplies, equipment, and vendor relationships Coordinate office services such as mail, reception, catering, and meeting logistics Serve as the primary point of contact for office-related inquiries and issues Support onboarding and offboarding processes, including workspace setup and access coordination Maintain office policies, procedures, and documentation Assist with budget tracking, expense reporting, and invoice processing related to office operations Partner with HR, IT, and leadership teams to support company initiatives and employee needs Plan and support internal events, meetings, and team activities Ensure compliance with safety, security, and workplace standards Qualifications 3+ years of experience in office management, administrative operations, or a similar role Strong organizational and multitasking skills with exceptional attention to detail Excellent communication and interpersonal skills Ability to manage priorities independently in a fast-paced environment Proficiency with Microsoft Office or Google Workspace Experience working with vendors, contracts, and budgets preferred #47626

Job Responsibilities: Fully responsible for the operation and management of the Boston Office; In charge of expanding market channels in the US, planning and organizing various marketing activities; Responsible for consulting with families who are interested in studying abroad and converting them into signed clients; In charge of service management and guidance for families after they sign for studying abroad; Responsible for the training and development of the team. Job Requirements: Full-case consultants at the partner level or top advisor level in high-end organizations or studios, proficient in US undergraduate or high school business; Bachelor's degree above from the top 30 universities of US News is preferred; Rich experience in independent full-case consultation and continuous learning ability; Strong self-motivation and a cooperative win-win attitude; Excellent presentation, communication, and service awareness skills; Upright values, strong presence, and strong logical thinking abilities.

Boston Chauffeur is a leader in luxury ground transportation, providing world-class service to corporate and private clients throughout the Greater Boston area and beyond. We pride ourselves on professionalism, reliability, and exceptional attention to detail. Behind the scenes, our dedicated team works together to ensure that every client experience reflects our commitment to excellence. We're looking for an Office Manager who shares our passion for quality, teamwork, and service. This full-time position is ideal for someone who's highly organized, proactive, and experienced in both QuickBooks and human resources. The Office Manager will oversee the day-to-day operations of our Peabody headquarters, ensuring smooth business processes, accurate financial management, and strong team support. This individual will play a key role in bookkeeping, HR administration, and maintaining a professional, efficient, and positive office environment. Key Responsibilities Oversee daily office operations and ensure a clean, organized, and professional work environment. Manage QuickBooks functions including invoicing, accounts payable/receivable, reconciliations, and expense tracking. Process payroll, employee reimbursements, and assist with financial reporting. Support HR operations including onboarding, benefits administration, compliance, and maintaining employee records. Coordinate with vendors, service providers, and building management to ensure operational efficiency. Plan and organize internal meetings, company events, and staff communications. Serve as a central point of contact for staff and leadership on administrative and HR matters. RequirementsExperience & Background 3-5 years of professional experience in office administration, workplace operations, or facilities management. Experience coordinating logistics for meetings and events (on-site and off-site). Familiarity with vendor management, building operations, or workplace services. Experience in a small business or service-based environment preferred. Skills & Competencies Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent communication and interpersonal skills; polished and professional demeanor. Proficiency in QuickBooks and Microsoft Office 365 and Google Suite Familiarity with collaboration tools such as Slack Behaviors & Attributes Approachable, reliable, and customer-service oriented. Proactive and hands-on with a “get it done” attitude. High degree of confidentiality, discretion, and professionalism. Flexible and adaptable; thrives in a fast-paced, dynamic environment. Acts as a cultural ambassador - ensuring the office reflects Boston Chauffeur's values of excellence, teamwork, and integrity. Work Requirements Full-time, in-person role at our Peabody, MA office. Willingness to support occasional early or late hours during company events or peak periods. Ideal Candidate Profile Professional, dependable, and motivated by excellence. Enjoys being the “go-to” person for office needs, logistics, and team support. Brings a positive, collaborative energy to the workplace. Takes pride in upholding a first-class standard in everything they do. Benefits Competitive salary based on experience Health and dental insurance Paid time off and holidays 401(k) plan (if applicable) Opportunities for professional growth How to Apply If you're an organized, people-focused professional who enjoys creating structure and supporting a high-performing team, we'd love to hear from you! Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Experience: Office managenment: 5 years (Preferred) Work Location: In person

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

The Office Manager is responsible for providing support and assistance to agents and sales manager, providing agents with creating and updating databases, creating marketing material in alignment, managing digital filing, updating social media platforms, and providing general assistance for PR, communications, and marketing. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Create and update databases in Excel or Google Sheets, including generating mailing lists for agents and management. Provide support to agents and brokers; creates marketing materials; coordinates advertising as needed. Coordinate with marketing team for internal and external email marketing campaigns. Assisting agents with Marketing RESource Center graphics Manage distribution of agent digital marketing material in alignment with company guidelines and branding. Provide local content for social media post to the marketing team. Create and print marketing material (feature sheets, brochures, flyers, postcards, market reports, etc.) on a weekly, monthly, quarterly and annual basis, as well as agent ad-hoc requests using the corporate web-based system. · Follow company marketing initiatives; provide ideas, guidance, and support for agent marketing campaigns; assist in executing office marketing campaigns. · Partner with management to coordinate and manage day-to-day operations of the sales office. · Support the training and onboarding of new sales agents. · Partner with management and agents to execute business plans; help identify goals and objectives; identify agent training needs and development plans. · Partner with management to train agents in all aspects of the company process, tools and resources; conduct regular office training classes to ensure agents are proficient in marketing tools to generate business. · Participate in office meetings, sales meetings, etc. as requested by the company. · Ensure compliance within the office with company policies, industry standards, including RESPA and Fair Housing Standards. · Maintain a positive and collaborative work environment within the sales team. · Update information in property software system: transactions, changes, expired listings, listing cancellation, etc. · Work with operations team to sets up new agents: updates MLS information, connects systems, and provides paperwork to corporate office Assists Manager in updating listing and sales boards on a weekly/monthly basis · Performs other duties as assigned Prior related experience required (3 to 5 years) Proficiency in Microsoft Office Suite, G-Suite and Canva Knowledge of MLS is a plus Must be detail oriented and results driven Must be customer-service oriented and able to multi-task in a fast-paced environment Positive, friendly and resourceful demeanor required Demonstrated problem-solver Compensation details: 56000-65000 PIe403319f14ad-31181-39417931

Sign-On Bonus $5,000! Wayland Dental is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practice. Our wonderful Practice Leader is retiring after many years supporting our practice and we are looking for a clinically-focused, patient-centric individual who is ready to take on the challenge. The Office Manager role is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient-centric, fully digital dental office then we encourage you to apply today. Schedule: Monday - Friday, Full-Time Duties/Responsibilities Manages all daily and monthly financial aspects of the office, including, but not limited to, revenue cycle, EOM reporting, bank deposits, vendor management, procurement oversight, etc. Understands office KPI metrics and strives to reach goals in place. Manages clinical and non-clinical staff within the office and submits payroll, conducts performance reviews, training, and oversees the employee lifecycle (hiring, onboarding, training, offboarding). Maintains appropriate and efficient staffing of all departments, communicating team and practice goals continuously to motivate the team; leads staff meetings and morning huddles. Delegate roles and responsibilities to each team member. Ensures a patient-centric, collaborative culture within the office. Oversees patient satisfaction and ensures the WOW patient experience. Addresses any shortfalls and implements improvements. Collaborates with Regional Leader. Required Skills/Abilities Working knowledge of practice management software. Superior communication skills with the ability to quickly establish rapport and work closely with patients and staff. Exhibit outstanding customer service. Education and Experience Minimum experience of 1 - 3 years as a dental office manager/practice leader preferred. Experience in leadership positions, managing and training new and existing employees. Experience must demonstrate an attention to detail as well as strong project management and problem-solving skills. Benefits for Full-Time Employees* Quarterly bonus opportunity PTO, paid holidays, office closure days Medical Vision Dental allowance Uniform allowance, as needed 401(k) Eligibility And many more! *Benefits are subject to change and eligibility* Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways. #sdmlo

Full-time Description We are looking for a motivated and energetic office manager to join our growing team, with strong leadership skills to oversee all administrative operations in our pediatric dental practice. A candidate who has the ability to multitask effectively, work under pressure, and stay organized. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Qualifications Minimum one year of experience managing a dental practice Excellent verbal and written communication skills and the ability to make decisions independently Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office Ability to read and interpret documents including but not limited to compliance and safety documents; policy and training manuals, routine reports, and correspondence; speak effectively and present information to individuals in the organization. Balances team and individual responsibilities; exhibits objectivity; welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and attain group commitments and goals Duties and responsibilities of the Practice Manager include, but are not limited to: As a practice manager, you are responsible and accountable for the results of and the day-to-day operations of the office Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high-case acceptance Provide workflow direction for auxiliary staff Human Resources including hiring, training, performance management, and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting, and responding to practice metrics to improve office performance Interact with the home office to communicate office needs and success Perform other related job duties as assigned *** Full Job description to be discussed during the interview process Requirements Competitive compensation Monthly goal-based bonuses ***Open opportunity for career growth, expansion of skills, and higher earning potential Benefits: Dental Insurance Disability insurance Employee discount Flexible spending account Free Parking Health insurance Life insurance Opportunities for advancement Paid time off Vision insurance Dental Specialty: Specialty Dentistry Work Remotely: No Work Location: One location COVID-19 Precaution(s): COVID-19 vaccine not required Personal protective equipment provided or required Sanitizing, disinfecting, or cleaning procedures in place Patient screening in place Salary Description $55000 - $65000 Per Year

This is a Full-Time Dental Office Manager role. The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office. Responsibilities Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high case acceptance Provide work flow direction for auxiliary staff Human Resources including hiring, training, performance management and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting and responding to practice metrics to improve office performance Interact with home office to communicate office needs and success Perform other related job duties as assigned Qualifications Minimum two years of experience managing a dental practice Exceptional communication and customer service skills Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office We can recommend jobs specifically for you! Click here to get started.

Excel Dental is looking for a dedicated individual to join our team. Our ideal candidate is self-motivated, reliable, trustworthy and has a positive attitude. We are looking for a long-term team member who we can trust and bring a caring, positive attitude to our practice. Main Focus will be on presenting treatment plans, keeping the Dr's schedule full and maintaining office productivity. The best candidate for this position must have experience in sales! Responsibilities: Greet and check in patients in a friendly manner Collect co-payments and verify insurance coverage Treatment planning and coordinating to promote high-case acceptance Review and maintain schedules for productivity Schedule and confirm patient appointments Prepare new patient records neatly and accurately Various office duties as assigned by Practice Management. Responding to patient financial inquiries and directing to appropriate departments, as necessary Requirements Requirements Qualifications for Dental Treatment Coordinator / Front Desk include: Exceptional People Skills/Customer Service Insurance eligibility and verification experience Reliable/ Fast Learner Able to work independently as well as in a team environment Bilingual and Spanish speaking (preferred). Benefits: Paid Vacation Time (PTO) Paid Holidays Paid Sick-Time 401K Plan with Matching Health Insurance Dental Insurance Mentorship for Career Advancement Free Parking & Much More! Competitive Compensation & Bonus Opportunity Mentorship available for career growth, expansion of skills, and higher earning potential!

Job DescriptionThe Role: Dental Dreams in Leominster, Massachusetts seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: MONTHLY BONUS Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities: Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract. #HP

We're seeking an Office Manager who leads with integrity, balances compassion with accountability, and fosters a team culture rooted in respect, collaboration, and excellence. We're not just looking for someone to handle the day-to-day - we're looking for a true leader who knows how to inspire a team, nurture growth, and maintain a supportive, high-performing environment all while fostering exceptional patient care. Experience as a Dental Office Manager is required. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable If you're a natural leader who leads by example - balancing compassion with accountability - and know how to inspire a team, keep the office running smoothly, and handle challenges with professionalism and poise, while taking pride in creating a space where both patients and staff feel valued, apply today! Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan #simplyden Qualifications Qualifications and Skills: Bachelor's or Associate's Degree preferred 5+ years' dental management or supervisory experience required Knowledge of dental terminology and dental office procedures Knowledge of accounting and administrative principles and procedures Knowledge of dental insurance plans, billing, and claims processing Knowledge of Dental management software Knowledge of MS Office: Word, Excel, and PowerPoint

Sign-On Bonus $5,000! Cornerstone Dental Care is proud that our focus on patients has driven a positive patient experience, best in class employee and dentist retention and satisfaction, as well as substantial growth in our practices. This is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient centric, fully digital dental office, then we encourage you to apply today. Overview The Practice Leader role is an opportunity for you to thrive in an efficient office environment with an outstanding dental team that is well trained and highly motivated. If you enjoy working in a clinically focused, patient-centric, fully digital dental office then we encourage you to apply today. Duties/Responsibilities Manages all daily and monthly financial aspects of the office, including, but not limited to, revenue cycle, EOM reporting, bank deposits, vendor management, procurement oversight, etc. Understands office KPI metrics and strives to reach goals in place. Manages clinical and non-clinical staff within the office and submits payroll, conducts performance reviews, training, and oversees the employee lifecycle (hiring, onboarding, training, offboarding). Maintains appropriate and efficient staffing of all departments, communicating team and practice goals continuously to motivate the team; leads staff meetings and morning huddles. Delegate roles and responsibilities to each team member. Ensures a patient-centric, collaborative culture within the office. Oversees patient satisfaction and ensures the WOW patient experience. Addresses any shortfalls and implements improvements. Collaborates with Regional Leader. Required Skills/Abilities Working knowledge of practice management software. Superior communication skills with the ability to quickly establish rapport and work closely with patients and staff. Exhibit outstanding customer service. Education and Experience Minimum experience of 3 - 5 years as a dental office manager/practice leader preferred. Experience in leadership positions, managing and training new and existing employees. Experience must demonstrate an attention to detail as well as strong project management and problem-solving skills. Benefits for Part-Time Employees* PTO, paid holidays, office closure days Dental allowance Uniform allowance, as needed 401(k) Eligibility And Many More! *Benefits subject to change and eligibility Physical Requirements Prolonged periods sitting at a desk and working on a computer. Prolonged periods of periods of standing and bending. Must be able to lift Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Patients, and Practices Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal-oriented. We grow always in all ways. #sdmlo

Job Description The Role: Dental Dreams in Worcester, Ma seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K We pride ourselves on observing all CDC and industry guidelines. We have also secured the recommended PPE and have protocols to safeguard our patients and staff. Responsibilities: Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Managerial and Dental Assistant experience Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental practice management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

We're seeking an Office Manager who leads with integrity, balances compassion with accountability, and fosters a team culture rooted in respect, collaboration, and excellence. We're not just looking for someone to handle the day-to-day - we're looking for a true leader who knows how to inspire a team, nurture growth, and maintain a supportive, high-performing environment all while fostering exceptional patient care. Schedule: Monday - Friday 8 am - 5 pm Experience as a Dental Office Manager and fluency in Spanish is required. Responsibilities: General supervision of all other business aspects of the practice, including but not limited to: Run daily reports and perform close of day duties Supervise clinical staff and manage the overall clinic schedule Oversee future treatments and collections of past due accounts Respond to patient, staff and doctor inquiries efficiently Ensure quality dental care and resolve patient issues according to policies and regulations Track new patient calls and referral sources. Assist with practice-building and public relations efforts Recruit, train, and manage office staff to meet operational needs Create staff schedules and ensure performance standards are met Monitor the office budget and oversee supply purchases and operational expenses Handle administrative tasks, including deposits, revenue posting, and payroll. Oversee marketing and promotion campaigns Coordinate with clinical staff on scheduled and unscheduled treatments Write reports and analyze management data Manage insurance claims and patient billing, including follow-ups on overdue accounts Prepare reports on outstanding accounts receivable Full-Time Benefits: Health Insurance enrollment on your first day Vacation Time Paid Holidays Paid Sick time Dental and Orthodontic Discounts 401K Retirement Plan Qualifications Qualifications and Skills: Bachelor's or Associate's Degree preferred 5+ years' dental management or supervisory experience required Knowledge of dental terminology and dental office procedures Knowledge of accounting and administrative principles and procedures Knowledge of dental insurance plans, billing, and claims processing Knowledge of Dental management software Knowledge of MS Office: Word, Excel, and PowerPoint

The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office. Responsibilities Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high case acceptance Provide work flow direction for auxiliary staff Human Resources including hiring, training, performance management and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting and responding to practice metrics to improve office performance Interact with home office to communicate office needs and success Perform other related job duties as assigned Qualifications Minimum two years of experience managing a dental practice Exceptional communication and customer service skills Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office We can recommend jobs specifically for you! Click here to get started.