Office manager/administrative assistant jobs in Melbourne, FL

Job DescriptionBenefits: 401(k) matching Competitive salary Dental insurance Free uniforms Health insurance Paid time off We are seeking a Dental Office Manager to join our team. In this role, you will coordinate administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, negotiating, and processing dental insurance claims. The ideal candidate will have three or more years of experience in medical services sales & collections; highly organized with excellent verbal and written communication skills; and the ability to implement systems and procedures to improve efficiency. Responsibilities Maintain patients' appointment schedule Negotiate insurance fee schedule agreements Collaborate with human resources to create, update, and maintain office procedures Sales & collections Accurately maintain general office budget Welcome patients into the treatment area and make them feel comfortable Discuss the dental care plan with patients and answer any questions they have Understanding dental insurance claims guidelines Adhere to all health and safety regulations and office policies Qualifications Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills Excellent communication and customer service skills Ability to provide high-quality patient care Team leadership skills

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Opportunity for advancement Paid time off Training & development Wellness resources Position Overview Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. Responsibilities Work with the agent to establish and meet marketing goals. Work with the agent to develop and maintain a digital marketing system to promote the office. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. As an Agent Team Member, you will receive... Salary plus commission/bonus Health benefits Paid time off (vacation and personal/sick days) Flexible hours Hiring Bonus in the range of $$500 after 90 days - $ Requirements Sales experience with State Farm Insurance required Successful track record of meeting sales goals/quotas Excellent interpersonal skills Excellent communication skills - written, verbal and listening Enthusiastic about the role insurance and financial products play in helping people manage the risks of everyday life, recover from the unexpected, and realize their dreams Organizational skills Self-motivated Proactive in problem solving Ability to work in a team environment and drive results Ability to make presentations to potential customers Ability to conduct interviews in the office Ability to execute a detailed business plan Property and Casualty license (must have currently) Life and Health license (must have currently) Bachelor's degree preferred If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops

Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese. EDUCATION and/or EXPERIENCE Bachelor's degree in Business Administration or related field preferred and/or equivalent experience. Five (5) or more years of business experience in a related field. Demonstrated knowledge of office management responsibilities, systems, and procedures. Working knowledge of Microsoft Word and Excel. Experience with Paylocity, PDS or QuickBooks software a plus. OTHER SKILLS and ABILITIES · A high level of organizational and interpersonal skill is required. · Ability to pay attention to detail and work well with others is required. · Must have the ability to manage and to present oneself professionally. · Ability to communicate effectively with subordinates. · Ability to effectively communicate with parish. Confidentiality is essential. · Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. · Ability to define problems, collect data, establish facts, and draw valid conclusions. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Performs extensive computer work. PHYSICAL REQUIREMENTS The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds

Acuren is seeking an Office Manager for operations in Orlando, FL. Responsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provides administrative support to staff and Division Manager at the location. Responsibilities Enter hours timely and effectively for weekly for payroll. Provide weekly P&L report to Manager (Sales and Expenses). Assist with and ensure compliance with Account Payable procedures. Assist with forecasting reports - Flash report. Act as liaison to HR with regards to employee relations/policy/benefit issues, Assist in the completion of End of Month Closing. Track and retrieve Aged invoices for payment. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail. Answer and direct incoming phone calls. Provide administrative support Generate region invoicing weekly. Generate end of month accruals and deferrals. Post customer payments. Post revenues by verifying and entering transactions. Update and maintain receivables by totally unpaid invoices. Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization. Adjust accounts or ledgers as applicable. Support controller and accounting team with various administrative functions. Follow filing procedures to ensure the divisions compliance. Performs other related duties assigned by Manager. Requirements Minimum 2 to 4 years of management and/or accounting experience Associates degree or higher in Business or related field; desired but not required Proficient with MS Office: Word, Excel, PowerPoint Ability to meet stringent deadlines Self-starter, enthusiastic, and cooperative attitude Ability to maintain focus on multiple projects Demonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries. Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting. Excellent math skills with the ability to create and manipulate Excel spreadsheets. Experience in accounts receivable including invoicing and collections, interpreting contract billing language. Ability to self-direct to accomplish the work of the office. Strong interpersonal, communication, and team-oriented skills. Ability to work in a fast-paced office environment Willingness and ability to work overtime routinely. Strong interpersonal, communication and team-oriented skills Highly detail oriented with exceptional planning and organization skills Strong problem analysis and problem resolution skills Highly adaptable with ability to work in a fast-paced office environment MUST BE ABLE TO PASS A DRUG/ALCOHOL AND BACKGROUND SCREENS. Benefits Competitive Salary Medical, dental, vision, and supplemental insurance 401K Plan Paid Holidays Paid Time Off Working Conditions Working Conditions: Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance. Sitting for extended periods of time Company Overview Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments. Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

About the Company: Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters. Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expert of our legal team. Job Summary: Meneses Law is looking for an Office Manager to assist with daily administrative operations of our firm. The ideal candidate's responsibility is to create a positive, efficient, and productive environment through the oversight of all office administration duties. We are looking for someone to join our team that is dependable and able to thrive in a high-energy, fast-paced environment. The Office Manager will be a team player who plans and executes organizational events, supports the administrative needs of our internal departments, and brings high levels of organizational effectiveness and communication. This person will inspire the team to strive higher than they thought possible and will be a key resource for everyone in the organization. Essential Functions/ Responsibilities: Assist with the day-to-day operation workflow which includes, overseeing the operation department, handle HR manners, supervision, and maintaining office supplies and needs. Guide an interdepartmental team to complete assigned projects on time, specifications, and with accuracy and efficiency. Tracks operations milestones: manages and accounts for unforeseen operation interruptions, then realigns schedules and expectations as needed. Collaborate with Office Manager to assess departmental needs and goals and partner with Operations Director to fill any operational gaps Assist in designing and maintaining clear operational guides to ensure consistency of operations Maintain the strictest level of confidentiality with organizational information. Perform any other tasks or functions deemed necessary to the daily operations of the employer. Required Skills/ Abilities: Must be fluent in both English and Spanish. Excellent verbal and written communication skills. Excellent organizational skills, time management skills, and attention to detail. Proficient with technology and ability to learn our software systems. Strong analytical and problem-solving skills. Ability to motivate groups of people to complete a project in a timely manner. Excellent interpersonal and customer service skills. Strong supervisory and leadership skills. Ability to prioritize tasks to delegate them when appropriate. Ability to act with integrity, professionalism, and confidentiality. Proficient with Microsoft Office Suite and MacOS systems. Self-motivated with excellent interpersonal skills. Friendly and strong commitment to customer service. Ability to work in a fast-paced environment. Able to type 45 WPM or more. Job Types: Full-time Education and Experience: Bachelor's degree in related field (Business, Project Management, etc.), MBA preferred. At least 1-3 years of procedures or operations. Compensation: Meneses Law believes in Work Life Balance. Operation hours are from 9 a.m. to 6 p.m. plus 2 Saturdays a month for certain positions. Being hired by Meneses Law as an Office Manager means that you will have the opportunity to: Earn salary of $60- $65K Learn from top reps through our Training program Be part of a positive culture Earn individual and team incentives Start an incredible career Benefits for Working at Meneses Law: High Associate Salaries Work with state-of-the-art technology Name Recognition & Prestige Immigration Law Firm Sophisticated, Challenging Work Structured Training Programs Meaningful Career Advancement Opportunities Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, and 10 days of paid holidays) Work Life Balance Schedule Birthday and Anniversary rewards

Our Premier client is looking for a Front Office Manager for a LUXURY Hotel onsite in Charleston, SC. The person applying to this position MUST have Four or Five Star and/or Four-Five Diamond hotel experience. FORBES CUSTOMER EXPERIENCE (no exceptions). The Front Office Manager is a key leader within the Rooms Division, responsible for ensuring seamless and elevated guest experiences across Guest Services, Front Desk, Concierge, and Rooms Control. This position champions operational excellence, Forbes Five-Star standards, and an inspired service culture reflective of this hotel's legacy and ambition. Reporting to the Director of Front Office, the Front Office Manager leads by example, cultivates top-tier talent, and brings a strategic mindset to daily operations. They serve as ambassadors of the brand - embodying empathy, professionalism, and presence. While no job description can provide a comprehensive list of all duties, the following outlines the major responsibilities for the position. Duties/Responsibilities: Demonstrates proactive ownership of the Front Office operation as a department head. Maintains consistent communication by monitoring and responding to emails and messages in a timely manner. Provides direction and follow-through on matters without reliance on continuous oversight. Balances professional responsibilities with personal well-being, while recognizing the nature of the role requires ongoing engagement beyond scheduled shifts. Represent the property and the management by projecting a positive hotel image through excellent communication, efficient problem solving, and taking responsibility of guest needs. Lead and mentor Front Office team members through daily operations, with a focus on coaching, performance development, and cultivating leadership from within. Spearhead upsells, audits, creation of Standard Operating Procedures based on needs. Ensure execution of Forbes Five-Star service through daily audits, training, and implementation of best practices and SOPs. Partner closely with Housekeeping, Revenue, Spa, Transportation, and other departments to ensure a collaborative, guest-focused operation. Proactively manage daily arrivals, departures, special occasions, and VIP programming. Oversee rooms control and billing accuracy to ensure a seamless guest journey. Represent Director of Front Office/Assistant Director of Front Office in their absence. Ensure brand standards are not only met - but exceeded - at every touchpoint. Required Skills/Abilities: Exceptional communication skills - both verbal and written - with a talent for gracious guest recovery and conflict resolution. Must be proficient in Windows, Word, Excel, PowerPoint. INFOR HMS knowledge is preferred. Education and Experience: A 4-year degree or equivalent in hospitality or related studies. Minimum of 2 years' experience in a luxury or Forbes-rated property with a progressive track record of leadership in Front Office operations. Benefits: Enjoy free meals in our colleagues' café Paid Time Off based on hours worked, up to 16 days in your first year 8 Paid Public Holidays Up to 4.5% Company Match - Retirement Savings Plan after one year of service Medical, Dental, Vision Insurance Flexible Spending Account Health Savings Account Colleague Commuter Benefit Hotel discounts at Spa & Dining Outlets Friends & Family Hotel Room Discounts

is primarily responsible for : Oversees and supervises all staff in their location Imports all demographics updates from Kiosk into EMR Handles all patient Portal requests by assigning them to proper departments Screens and interviews all potential candidates and recommends them to Practice Manager for final approval; trains new PSR's and PSR Supervisors Stays aware of all ancillary departments staffing issues so that adjustments can be made to accommodate insufficient staffing situations Reviews personnel records to ensure completeness and accuracy including timesheets, vacations, and required vaccinations; publishes staff schedule Plans and direct all staff meetings and activities Identifies issues and problems between employees and address them in proper manner to correct issues and expedite the solving of problems. Follows all HIPAA and OSHA regulations and be sure the staff does the same Takes disciplinary action against employees when needed including written warnings and performance plans Seeks knowledge of computers, printers, scanners, programs and applications to be able to properly assist staff with the utilization of equipment Establishes and maintain effective working relationships with employees and patients Assigns tasks and projects to staff and ensure they are completed Ensure enough petty cash is available for patient transactions and process weekly deposits Makes sure office is organized, cleaned, and safe from any clutter Evaluates all staff members' performance quarterly and annually Ensure all required licenses are up-to-date and posted Assists all prospective patients with an office tour and practice information Stocks all FCP advertising materials in waiting rooms and brochures holder SKILLS / ABILITIES - To perform the job successfully, an individual should demonstrate the following competencies : Candidate must have excellent computer skills. This entire position is a high pace environment and fully reliant upon the use of a computer. Must have good communication skills in English. Knowledge of proper grammar, spelling and punctuation is a must. Ability to establish and maintain effective working relationships with all employees and patients. Ability to work effectively under pressure and deal with strong personalities Ability to identify problems and recommend solutions to improve processes Ability to establish priorities and coordinate work activities to effectively manage your time Communicates frequently with Physicians to ensure an efficient patient flow within the office Prepares monthly inventory and assess office needs as it pertains to supplies EDUCATION AND/OR EXPERIENCE: 2+ years Medical Office Management Experience Required College Level Medical Office education is preferable PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to walk; sit; use hands and fingers, handle, or feel and talk or hear. Frequently required to stand; reach with hands and arms and stoop, kneel, crouch, or crawl. Occasionally lift and/or move up to 10 pounds. The noise level in the work environment is typically moderate. Job Type: Full-time Schedule: Monday to Friday 8 hour shift Day shift First Choice Pediatrics' an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. We are a drug free environment; employees are subject to random drug screening. Job Type: Full-time

Springhill Suites Lake Nona Orlando is seeking a highly motivated and experienced Front Office Manager who is responsible for overseeing the day-to-day operations of the hotel office team. The Front Office Manager ensures the efficient guest check-in and check-out processes, handles guest inquiries and requests, and provides exceptional customer service. This role requires strong leadership skills, attention to detail, and the ability to handle guest issues effectively. Flexibility to work varying shifts is needed. At CoralTree Hospitality, we're committed to enriching your career and life experiences through unparalleled benefits that support your personal and professional growth. Joining the CoralTree team means gaining access to an exceptional benefits package designed with you in mind. Join us and discover a workplace where your contributions are valued and rewarded every day. Explore Freely: Immerse yourself in our Team Member Travel Program, where you'll enjoy complimentary and discounted stays at CoralTree Hospitality properties, allowing you to explore new destinations effortlessly. Share the Experience: Enjoy UNLIMITED Friends and Family discounted rates, creating unforgettable memories together. Comprehensive Health Coverage: Take charge of your well-being through our pre-tax flexible benefit plan, covering healthcare and dependent care expenses, tailored to your needs. Our comprehensive medical, dental, vision, life, and disability benefits, including pet insurance ensures peace of mind for you, your family, and your furry companions. Build for the Future: Plan for tomorrow with our 401(k) plan, complete with a company match, empowering you to build financial security. Support When You Need It: Navigate life's challenges with confidence through our Employee Assistance Program, providing support when you need it most. Enriched Lifestyle: Enjoy a balanced lifestyle with paid time off and holidays, giving you time to recharge and celebrate with loved ones. Exclusive Discounts: Access team member discounts from top industry brands in travel, entertainment, and retail, including Apple, Live Nation, Samsung, Hertz, Sam's Club and more, making every day a little more extraordinary. Responsibilities Supervise and assist front desk agents in performing their duties, ensuring smooth operations and efficient guest service. Coordinate guest check-in and check-out processes, ensuring accuracy in registration, payment and room assignment procedures. Handle guest inquiries, requests, and complaints, resolving issues promptly and to the guest's satisfaction. Maintain a guest-centric approach, providing exceptional customer service and ensuring guest needs are met. Address guest concerns and complaints professionally, escalating issues as necessary. Monitor guest feedback and reviews, identifying areas for improvement and implementing appropriate measures. Train and mentor front desk agents, ensuring they have the necessary skills and knowledge to perform their role effectively. Provide ongoing coaching and feedback to enhance guest service skills and problem-solving abilities. Communicate effectively with other hotel departments to ensure smooth operations and guest satisfaction. Coordinate with housekeeping to ensure timely room readiness and cleanliness standards. Prepare and maintain front desk reports, including occupancy reports, guest arrival and departure lists, and revenue reports. Finish Assist in managing room inventory and reservations,optimizing room occupancy and revenue. Foster a positive work environment that promotes teamwork, collaboration, and employee engagement. Ensure compliance with all applicable laws, regulations, and hotel policies, including health, safety, and security standards. Implement and monitor quality assurance programs to uphold brand standards and deliver a consistent guest experience. Assist GM to hold regular briefings and meetings with all heads of departments - daily huddles, weekly management meetings, etc. Champion and maintain brand standards. Perform any other duties as assigned. Qualifications High school diploma or equivalent (required); bachelor's degree in Hospitality Management or a related field (preferred) A minimum of three years previous experience in front desk operations or guest services, with supervisory/management experience (required) Excellent customer service and communication skills. Strong problem-solving skills and ability to handle guest issues effectively. Proficient in hotel management systems, property management systems, and relevant software. Detail-oriented with strong organizational and multitasking skills. Ability to work under pressure and adapt to changing situations. Proficient in Microsoft Office and hotel & restaurant software(s) Must have a flexible work schedule. Join us in creating unforgettable experiences for our guests, building vibrant communities, and shaping the future of travel and hospitality in Lake Nona. This job description in no way states or implies that these are the only duties to be performed for this role. Employees are required to follow other instructions and perform other work-related duties requested by their employer. #LI-onsite #SpringhillSuitesLakeNona

Additional Information: This hotel is owned and operated by an independent franchisee, United Capital Corp. The franchisee is a separate company and a separate employer from Marriott International, Inc. The franchisee solely controls all aspects of the hotel's employment policies and practices, including hiring, firing, discipline, staffing, compensation, benefits, and all other terms and conditions of employment. If you accept a position at this hotel, you will be employed by a franchisee and not by Marriott International, Inc. Marriott Orlando Downtown is seeking a dynamic and experienced Front Office Manager to lead our front desk team and ensure exceptional guest experiences. The successful candidate will oversee daily operations, maintain high standards of customer service, and collaborate with other departments to create a welcoming and efficient environment for our guests. Responsibilities Manage and supervise front office staff, including hiring, training, and scheduling. Oversee guest check-in and check-out processes, ensuring smooth and efficient service. Address and resolve guest complaints in a professional and timely manner. Maintain accurate records of daily operations and report to senior management. Coordinate with housekeeping, maintenance, and other departments to fulfill guest needs. Monitor and manage inventory of front office supplies and equipment. Implement and uphold hotel policies and procedures related to front office operations. Requirements Proven experience as a Front Office Manager or similar role in the hospitality industry. Excellent leadership and interpersonal skills. Strong problem-solving abilities and attention to detail. Ability to work under pressure and handle difficult situations with professionalism. Proficient with front office software and Microsoft Office Suite. Flexibility to work various shifts, including weekends and holidays. High school diploma or equivalent; a degree in Hotel Management or related field is a plus. Salary, no bonus. 60k - 73k This company is an equal opportunity employer. frnch1

Job Description We're looking for an enthusiastic hotel front office manager with 1 year of prior experience to ensure every guest at our hotel has an exceptional stay with us. You will lead operations at the front desk, act as the first point of contact for guests, and cultivate staff members who will go above and beyond our high customer satisfaction standards. Applicants should be strong leaders who love working with people. If this sounds like you, apply today! Responsibilities: Direct front desk operations and ensure customer service meets our high standards for guest satisfaction Handle the front desk budget and order office supplies as needed Compile occupancy reports and financial information for the general manager Interact with customers both in-person and over the phone, assist with inquiries, and mitigate any guest complaints Supervise current front desk staff and hire and train new staff to make sure they're providing excellent customer service and implementing hotel policies Qualifications: Prior hospitality experience of 1 year is required for this position Bookkeeping skills and experience with MS Office a plus Have superb communication skills, management skills, and multitasking skills Over 2 years of experience in office management in the hospitality industry as a front desk supervisor or similar position Must possess a high school diploma or equivalent certification (GED) Hilton experience preferred About Company Our Walt Disney World Good Neighbor resort offers a free scheduled shuttle to the parks or Disney Springs. Our hotel is built for family-friendly fun with tennis courts, indoor and outdoor pools, basketball, and volleyball courts, putting green, and fire pits.

Our purpose is Better Health . Specializing in primary care for patients 65+ is our passion. What's Your Why? • Are you looking for a career opportunity that will help you grow personally and professionally? • Do you have a passion for helping others achieve Better Health? • Are you ready to join a growing team that shares your mission? Why Join Our Team: At VIPcare, we value you. We see you. Team Members at VIPcare are living their why and building their careers with a reliable team that shares their mission of providing 5-star service that always puts patient care and outcomes first. At VIPcare, it's the little things we do each and every day that set us apart from other primary care practices. Our patients are family, and we want to keep our family healthy. Be part of a team that is transforming healthcare one patient at a time. We take great care of our team so they can take great care of our patients and achieve: Better Care. Better Outcomes. Better Health. Responsibilities Join Our Team! Please review our open positions and apply for the role that sparks your passion and elevates your skills. Position Objective: The Office Manager is an operational and clinical role and is responsible for providing 5 Star Service in assisting physicians in the management of healthcare daily office operations and treatment of geriatric patients following established standards and practices. The incumbent will report to the Regional Manager (or similar role) and will manage a care team of medical assistants and/or receptionists (generally 3-7 members). Responsibilities: Oversee, monitor, and improve clinic performance and other key performance indicators, including HEDIS, admission management, ER utilization, patients not seen, etc. Manage a team of clinic staff, including coordinating payroll, PTO, hour management, and performance of team members Communicate with providers to ensure patient quality of care Assists with scheduling, administrative, and clinical duties for providers (mid-levels and physicians) Lead daily clinic huddles and assign proactive outreach call efforts to other team members Manage office operations and performance to ensure that front-office and back-office care teams operate in an efficient, accurate, and patient-focused manner Provide extraordinary customer service to all internal and external customers (including patients, other team members, and other departments) Ensure new team members are onboarded and receive proper training using Better Health Group policies and procedures Ensure the accuracy of all incoming and outgoing information, including supplies, invoices, referral requests, patient records, and medication management Inform management about current office trends, recommend new policies, or facilitate improvements to current policies and workflows Participate in required team meetings and communicate updates and changes to physicians and staff Ensure team calendar, spreadsheets, and whiteboards are current and accurate Assist providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships Ensure compliance with Medicare Advantage Plans, HIPAA, and labor laws and is responsible for reporting any suspected breaches or compliance issues to the appropriate internal contact Additional duties as assigned Position Requirements/ Skills: At least 4 - 5 years of Medical Assisting experience, preferred (dependant on clinic location and team dynamics) Minimum of 1 year of leadership experience CPR Certified preferred Commitment to patient care and confidentiality Strong oral and written communication skills Ability to accurately read and write medical terminology Knowledge of medical coding Knowledge of HIPAA Knowledge and understanding of OSHA and Biohazard guidelines Basic computer skills, including familiarity with electronic medical records Proficient with Google Suite (Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) for real-time collaboration Preferred Qualifications: Bachelor's Degree in healthcare administration or related field preferred Medical Assistant Certified, preferred Prior medical assisting experience strongly preferred Has clinical working knowledge and the ability to perform clinical duties to include the following: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage the wound and incision, draw blood and assist physician with any/all procedures Physical Requirements: Full range of body motion, including handling and transferring patients, manual and finger dexterity; including eye-hand coordination Requires standing, walking, pushing, bending, kneeling, and reaching at arm's length and overhead in a clinic for prolonged periods of time Requires ability to sit or stand for prolonged periods of time Must be able to lift and move patients and medical equipment as needed Requires ability to lift/carry up to 15 lbs Requires corrected vision and hearing to normal range Ability to sit for extended periods of time Ability to operate a motor vehicle and have own means of transportation Key Attributes/ Skills: Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments Is able to work within our Better Health environment by facing tasks and challenges with energy and passion Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals Demonstrated ability to handle data with confidentiality Ability to work cross-functionally with multiple teams; ability to work independently with minimal supervision Excellent organizational, time-management, and multi-tasking skills with strong attention to detail Excellent written and verbal communication skills; must be comfortable communicating with providers, vendors, staff members, and health plans Strong interpersonal and presentation skills Strong critical thinking and problem-solving skills Must be results-oriented with a focus on quality execution and delivery Appreciation of cultural diversity and sensitivity toward target patient populations Compensation & Benefits: We offer a HIGHLY competitive compensation and comprehensive benefits package: Competitive base salary Medical, dental, vision, disability and life 401k, with employer match Paid time off Paid holidays Pay Range USD $50,000.00 - USD $55,000.00 /Yr.

About Whole Family Health Center (WFHC) Whole Family Health Center is a non-profit community healthcare organization serving the Treasure Coast for nearly 30 years, offering an integrated approach to healthcare and striving to be a healthcare home for all members of the community. Position Summary The Clinical Office Manager oversees daily operations at our multi-specialty clinic, ensuring smooth workflow, compliance, and exceptional patient experience. This role supervises clinical staff, supports administrative functions, and drives operational excellence aligned with WFHC's mission and standards of care. Key Responsibilities Manage day-to-day clinic operations, staffing, and workflow coordination. Supervise, train, and evaluate clinical and administrative staff. Ensure compliance with WFHC policies and procedures, safety protocols, and FQHC-LAL/HRSA regulations. Support patient access by resolving scheduling and provider availability issues. Oversee supply inventory, purchasing, and budget management. Maintain medical equipment calibration and staff training compliance. Promote quality initiatives, including UDS and HEDIS measures. Foster collaboration and cross-training among team members. Travel between WFHC sites as needed. Qualifications Associate or bachelor's degree required; BSN or BS in Healthcare/Business preferred. Active Florida LPN or RN license strongly preferred. Minimum 5 years' experience in a clinical office or 2 years in an FQHC . Proficient in Microsoft Office and EMR systems; strong understanding of medical terminology. Excellent communication, leadership, and problem-solving skills. Bilingual in Spanish or Creole a plus. Level 2 background clearance and required immunizations (MMR, Hep B, Varicella, Tdap, PPD). Why Join WFHC? Join a mission-driven organization dedicated to advancing whole-family wellness and community health. At WFHC, you'll lead a dedicated team committed to compassionate, high-quality care in a supportive and collaborative environment

Nemours is seeking an Office Manager (Vero Beach), FULL-TIME, to join our Primary Care team in Vero Beach, Florida. Nemours primary care practices provide a kid-friendly, family-centered pediatric primary care experience for families in Central Florida. With 19 primary care and 3 urgent care practices conveniently located throughout the region, we provide quality, professional pediatric services with special attention on preventive care and whole-child wellness. This position is responsible for: Provide on-site, day-to-day management of multiple practices under the direction of the Practice Manager, and in collaboration with providers, to ensure a uniquely satisfying patient experience, a positive team environment, and a financially successful practice. Select, orient, direct, and evaluate all clerical and clinical staff. Ensure a uniquely satisfying patient experience. Monitor patient flow on a daily basis, conduct patient rounds, track and share patient satisfaction results with associates. Recommend and implement changes as needed to reach goals and monitor for continued success. Represent and demonstrate a commitment to excellence in customer service. Coordinate and maintain staff and provider schedules. Monitor accruals, overtime, and scheduled/unscheduled time off for the preparation and submission of staff and physician payroll in Kronos. Ensure appropriate staffing levels through coordination with associates and manager. Ensure a satisfying work experience for associates through application and role modeling of Nemours Standards of Behavior. Provide positive reinforcement or coaching as needed. Activate disciplinary process through manager as warranted. Serve as liaison for providers and associates to ensure appropriate communication. In collaboration with the Practice Manager, develop and monitor department's capital and operating budgets. Monitor department productivity measures. Process and track accounts payable and reimbursement requests. Identify opportunities for improved financial performance and implement action plans. Monitor all front desk functions and fill-in at front desk, as needed. Maintain hands-on knowledge of registration (check-in/check-out), appointment scheduling, daily cash reconciliation and bank deposits. Ensure work queues are up to date and all month-end financial requirements are met. Monitor all clinical functions and seeking input from providers, as needed. Monitor and approve all medical and non-medical supply and equipment purchases. Maintain a safe and attractive environment while meeting all JCAHO, OSHA, CLIA, etc. requirement. Oversee facility for housekeeping, fire safety, equipment. Development clerical and clinical individual performance goals on an annual basis. Review with individual staff on a regular basis to ensure employee reaches those goals. Provide updates to manager and providers on a regular basis of staff performance. Other duties as assigned. Job Requirements Associate degree required or currently enrolled in a Bachelor's degree program. If an RN or LPN, associate degree required or currently enrolled and actively pursuing an associate's degree. Must have a State of Florida RN License, or LPN license, with 3 years supervisory experience. Certified MA with 3 years supervisory experience may be considered in lieu of degree. Travel to other primary care locations as needed for coverage is required. What We Offer Competitive base compensation in the top quartile of the market Annual incentive compensation that values clinical activity, academic accomplishments and quality improvement Comprehensive benefits: health, life, dental, vision Mortgage assistance, relocation packages and 403B with employer match, 457 retirement savings plans Licensure, CME and dues allowance Not-for-profit status; eligibility for Public Service Loan Forgiveness For those living and working in Florida, enjoy the benefit of no state income tax. Those based in Delaware benefit from the state's moderate tax structure. #LI-MW1

Job DescriptionBenefits: Bonus based on performance Competitive salary Employee discounts Free uniforms Opportunity for advancement Training & development About Safe Tax Safe Tax, a boutique tax preparation chain founded in Orlando, FL, was built to serve our clients and community with excellence. Our mission is to empower the community, nurture entrepreneurs, and make tax filing stress-free. Were a high-energy, community-driven brand where leadership, accountability, and service excellence come together every season. Position Overview Safe Tax is seeking an experienced, sales-driven leader with high energy and a passion for results to manage one of our corporate offices during tax season. In this role, youll lead a motivated team of tax professionals, oversee daily operations, and ensure an exceptional client experience. This position is ideal for a self-motivated professional who thrives under pressure, values structure, and wants both guaranteed weekly pay and significant earning potential. Compensation Overview Base Pay: $1,000 per week (guaranteed, non-recoupable) through April 31 Incentives: Tiered commissions and bonuses based on performance and results Total Potential: $20K$200K+ for the season, depending on office success Key Responsibilities Leadership & Team Management Lead, train, and motivate a team of tax preparers to achieve performance and compliance goals Foster a professional, results-oriented culture focused on teamwork and accountability Take ownership of office performance, ensuring consistent communication and alignment with HQ Operational Excellence Oversee daily office operations and ensure compliance with company standards and procedures Maintain open communication with HQ and HR regarding staffing, performance, and client issues Review client documentation and reports to ensure accuracy and funding integrity Client Experience Deliver an exceptional client experience that upholds Safe Taxs brand standards Resolve client concerns promptly and professionally while maintaining confidentiality Promote a client-first environment that builds trust and encourages repeat business Performance & Growth Monitor office metrics including client count, funding rates, and average prep fees Provide coaching and feedback to improve individual and team results Recognize and reward top performers while addressing performance gaps proactively Ideal Candidate Profile Proven leadership experience in a fast-paced, high-volume, or sales-driven environment (tax experience a plus) Strong communication, problem-solving, and organizational skills Confident, ambitious, and highly motivated thrives on achieving goals Comfortable using technology platforms (CRMs, reporting tools, communication systems) Reliable, professional, and adaptable under pressure What We Offer Guaranteed Weekly Pay: $1,000/week through April 31 Commission & Bonus Potential: Substantial earnings for top performers Career Growth: Build valuable leadership and business management skills Supportive Team Culture: Work closely with a corporate team dedicated to your success Performance Recognition: Opportunities for advancement and seasonal re-employment Training & Development Prior tax experience is not required. We provide comprehensive training that covers tax preparation from start to finish, client service best practices, and office management essentials. General Managers also receive ongoing, weekly on-the-job coaching throughout the season to ensure success. Schedule Full-time, on-site seasonal position (JanuaryApril 31) requiring flexible availability, including evenings and weekends during peak season. All corporate managers (including new hires) are required to attend Safe Tax's Annual Leadership Training in Orlando, FL from November 10-16, 2025. This training is mandatory, unpaid, and travel accommodations are provided for out-of-town attendees. Why Work With Us At Safe Tax, youll lead with purpose, inspire others to succeed, and directly impact your teams performance and your own earning potential. We provide the structure, training, and tools. You bring the drive, discipline, and results. To learn more about Safe Tax and our company culture, visit us at *********************

ABC Company is looking for an Office Manager to join our team in our Orlando office. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office. The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate has a healthy initiative and can anticipate needs. Responsibilities: Supplies - Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events. Manage - Organize company events, meetings, and conferences. Supervise, monitor and delegate work to administrative staff as needed. Create a system for the team to be able to locate and review any files or records. Organize onboarding programs for new employees. Create and maintain the office budget. Coordination - Arrange and book travel and accommodations. Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents. Requirements: A high school diploma or equivalent is required; Associate degree preferred Three years of previous office management experience Superb communication skills About Company Name

We are committed to long term comprehensive quality healthcare and prevention. Choosing a primary care physician is a difficult decision to make. We are prepared to meet a broad range of adult health care needs. We place an emphasis on preventative medicine and take an active role in maintaining your good health. OUR MISSION STATEMENT Our mission is to promote good health and to deliver the highest quality care to our patients. We are committed to responding to our patients' needs with compassion, respect and in a timely manner. Job Description CLINICAL OFFICE MANAGER of an Internal medicine/Primary Care office 2 Providers, 20 staff Full time, Permanent, Benefits package Hours: Monday-Friday 8a-5p Hiring NOW Qualifications 1. Insurance Contract negotiations 2. Knowledge of Primary Care/ Internal Medicine Billing & Coding preferred 3. Must have some supervisory experience in physician outpatient office setting; candidate with proven experience / knowledge of IM practice preferred 4. Maintain computer operations, proper patient billing , report generation. 5. PROFIT & LOSS responsibility of physician practice- proficiency in revenue collection/ enhancement, expenses, budgeting allocation. 6. Vision for advancement. 7. Problem solver, train office staff, ability to fill in on an as need basis. 8. 10+ years of clinical management experience 9. Outstanding leadership, organizational, communication and interpersonal skills. 10. EMR Additional Information All your information will be kept confidential according to EEO guidelines.

Job Details Hillcrest Dermatology and Plastic Surgery - Orlando, FL Full Time Health CareDescription Office Manager Office manager is a self-starter, is trustworthy and holds a high integrity standard when working. The office manager would be responsible for overseeing helping build and grow our dermatology office in Berkeley and New Offices to open. Essential Functions & Responsibilities: Evaluate accounts payable and accounts receivable functions and processes and recommend changes to increase efficiency and expense reduction. Ensure adherence to all laws and regulations regarding dermatology operations including but not limited to waste disposal and safety. Represent the practice, maintain successful relations with provider organizations and referring offices. Oversee the cleaning and maintenance of the facility and the selection and maintenance of equipment. Oversee the overall marketing strategy for the office. Manage patient scheduling and billing and ensure that patient accounts and records are accurate and complete and that patient confidentiality is strictly maintained. Administer the practice schedule, maintain and apply protocols for all aspects of patient scheduling to ensure efficiency and effectiveness. Administer patient management processes ensuring that the practice vision is adhered to by the office. Manage patient dermatology benefit plan information. Verify and update benefit details offering educate to patients on their dermatology benefits. Completing the intake forms from start to finish and ensuring that supporting front office team are doing the same. Provide staff support as needed. Qualifications Qualifications: Two or more years of experience in progressive and hands-on managerial experience in a medical practice. Bachelor's degree preferred or an equivalent combination of education and experience. Demonstrated knowledge of healthcare fiscal management and human resource management practices. Excellent organizational skills with the ability to gather, analyze and interpret information. Understanding of electronic medical record and billing systems and related applications Ability to apply policies and principles to solve everyday problems and deal with a variety of situations. Ability to establish priorities and coordinate work activities. Excellent written and verbal communication skills. Skills & Abilities: Excellent attention to detail. Excellent verbal and written communication. Adjust priorities quickly as circumstances dictate. Must be a team-player and work cohesively with others. Maintain composure under pressure. Highly adaptable to change. Ability to multitask. Ability to work autonomously as dictated & make appropriate decisions. Ability to concentrate.

We are a top notch 21st century accounting firm specializing in corporate, partnership and personal tax returns and full service bookkeeping. We pride ourselves on giving clients personal treatment in a professional atmosphere. At LongwoodCPA, we are so much more than accountants. We serve as year-round partners -helping our clients make sense of their financial data in order to make sound, well-informed business decisions. We consider it our job to make sure our clients remain on a healthy financial path, we listen closely to their needs in order to understand both their organizational and financial goals. From there, we work to develop a customized, strategic plan to help them achieve financial security. By combining the knowledge, experience, and energy of our staff with our high-tech client delivery system, LongwoodCPA always delivers professional attention. Job Description ***ADMIN ASSISTANT FULL TIME WANTED*** Administrative Assistant full time wanted for busy tax and accounting firm in Longwood, Florida. Must have a cheerful attitude, be hard working and love detail work. Must know Word and Excel and be very computer savvy. We are expanding rapidly, and we are looking for someone that loves interacting with people along with administrative tasks like data entry, scanning and filing. We pride ourselves in delivering excellent service to our clients and we want someone that can help us do that. You are encouraged to look us up at LongwoodCPA.com for more info. _________________________________________________________________________________ Duties: Protect President's calendar from anything having to do daily administrative duties Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers Maintains supplies; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations Maintains equipment by troubleshooting failures and generally monitoring equipment operation Serves customers by answering questions and forwarding messages Recommends system revisions and implements new forms and procedures as necessary Answer phones and direct callers to the appropriate destination Scan documents Welcome on-site visitors in a friendly and professional manner; determines nature of business and announces visitors to appropriate personnel Sort and route incoming and outgoing mail to appropriate personnel Keep reception area neat and ready for visitors Process invoices for payment by firm Additional responsibilities as delegated by management To qualify for an interview, please include your resume and a letter explaining why you'd like this job. $12- $15/ hour, depending on experience and productivity, competitive benefit package Qualifications High School diploma , college a plus 2 + years prior experience as assistant in office setting Strong customer service and creative problem solving experience Proficient in Microsoft Office: Outlook, Word, Excel, Power Point, and Publisher Strong Verbal and Communication skills Ability to Multi-task, Prioritize needs and be Flexible with changing business in a team environment Willing to update job knowledge by participating in educational opportunities Must be experienced with computers and eager to learn new programs applicable to the job Additional Information Please only contact by email. Please answer the screening questions through the one on salary expectations only, thank you. All your information will be kept confidential according to EEO guidelines.