Office manager/administrative assistant jobs in Millcreek, PA - 2,740 jobs

Collier Construction is looking for an Office Administrator, Project Manager and Superintendent Commercial Construction with an office located in Middletown, NY Projects are in 1.5 hr radius from Middletown NY. Current projects in Hudson Valley NY, Norwalk, CT and Milford, PA We do Pre-Construction, General Contracting, Design / Build and Owners Representation Project Manager and Superintendent - The position is for commercial work in both the public and private sector. Position will be overseeing multiple projects and working with inhouse superintendents, in-house carpentry staff as well as subcontractors. Candidate must be reliable, consistent, able to work professionally with project management, subcontractors and clients. Experience for all construction divisions in ground up and renovation. Additional skillsets are proficient blueprint and spec reading, scheduling, safety, submittal review, positive attitude, pre-planning, efficient close-out, quality control, note taking, run project meetings, problem solver and computer savvy. Must be able to work in a team environment as well as independently as required. Expertise in pre-construction and estimating is preferred. The position is based out of Middletown and projects throughout the Hudson Valley. Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. We offer health benefits, flexible schedule and paid time off. Salary commensurate with experience. PM and Super Salary or hourly $40 - $75 / hr depending on experience ------------------------------------------------------------------------------------------------------------------------------- Office Admin - The primary role of the position is to assist ownership with scheduling, answering phone, assist with business development, database upkeep, act as right hand person, etc.. Secondary role is to assist in other administrative office tasks with other office staff (project managers, hr estimators, superintendents, accounting) Candidate must maintain ability to work in fast paced, deadline driven environment. Candidate will be able to work independently and well as in a team environment. Candidate will be able to handle competing priorities of other staff. Advancement to management within company over time is possible for the right candidate. Experience in commercial or residential is helpful, but not required. The position is based out of Middletown. The hours of the position will typically be 8-4:30, Mon - thru Friday, but some flexibility of hours and days is expected. Salary or hourly $20 - $40 / hr depending on experience Please send resume and cover letter. A detailed description of position will be discussed with selected candidates. We are an equal opportunity employer. Full time employees are offered health benefits, flexibility, remote work as agreed to, paid time off. Work Remotely Sometimes Job Type: Full-time Expected hours: 40 per week Benefits: Flexible schedule Health insurance Paid time off Compensation Package: Bonus opportunities Performance bonus Profit sharing Weekly pay Schedule: 8 hour shift Monday to Friday Work Location: In person

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Brooklyn Sports & Entertainment creates bold, authentic, and unforgettable experiences that redefine sports, entertainment, and hospitality, The Brooklyn Way. As the parent company of marquee properties including the Brooklyn Nets, NY Liberty and Barclays Center, Brooklyn Sports & Entertainment operates at the intersection of live entertainment, premium hospitality, and community engagement. As it expands its existing portfolio, Brooklyn Sports & Entertainment now includes a media portfolio as well as Brooklyn Wine Club, and a hospitality business developing several location-based entertainment properties. Whether on the court, on stage, or in the workplace, Brooklyn Sports & Entertainment is driven by a pursuit of excellence-constantly evolving, innovating, and pushing boundaries to elevate its business and expand its fan base. The company is deeply committed to fostering a culture of belonging and inclusion, both internally and across its communities, ensuring that every interaction reflects its values of growth mindset, integrity, accountability and care. We are guided by our core values: Integrity: Be intellectually honest at all times. Demonstrate the highest professional and ethical standards. Care: Care for everything and everyone around us. Practice empathy, respect, and inclusion to promote an environment of excellence and success. Growth Mindset: Develop ourselves and those around us. Experiment, learn, and improve from everything we do. Accountability: Deliver on our word, take responsibility for our actions, and work in the interest of our team. SUMMARY The office of the Chief Executive Officer (CEO) includes two assistants - one mainly focused as an Executive Assistant and one mainly focused as a Personal Assistant. Both assistants need to be fully skilled on both roles and constantly be coordinating with and supporting one another. This role is primarily the Executive Assistant role. The Executive and Personal Assistant "Assistant" is responsible for providing administrative and departmental support to the CEO of Brooklyn Sports & Entertainment. The Assistant will be expected to use independent judgment to organize and prepare collateral, prepare and edit correspondence, manage incoming correspondence and special requests as well as provide administrative support to the executives. The Assistant must become familiar with all employees and be current with ongoing company projects. The Assistant should always be five steps ahead, thinking proactively and suggesting new ways to contribute while maintaining a positive attitude. The Assistant will work as a duo with another Assistant in the Office of the CEO. WHAT YOU WILL DO Interact with the senior level management team and ownership groups. Relying on sound judgment and knowledge of the business priorities, you will manage Microsoft Outlook calendar (scheduling both internal and external meetings) to ensure relevant meetings are scheduled in a timely manner. Confirm locations, attendees, and times for internal and external meetings. Answer and filter incoming and outgoing calls, correspondence and respond independently. Compile and organize documentation for review and approval by Senior Leadership. Prepare monthly expense reports. Perform complex and confidential administrative responsibilities. Handle special requests for clients, which may include game tickets, tickets to other events, merchandise, gifts, etc. Book personal travel arrangements. Arrange detailed and complex international and domestic travel arrangements in addition to itineraries. Plan, organize, and oversee hosting and hospitality functions, encompassing evening and weekend events for Nets, Liberty, and Long Island Nets, along with private gatherings at homes and restaurants, ensuring exceptional guest experiences and flawless execution. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position. WHO YOU ARE Uncompromised ability to protect the confidentiality and privacy of others in addition to company documents and records when privy to sensitive information. Truly outstanding customer service and interpersonal communication skills. Keen attention to detail, strong conflict resolution, problem solving and decision-making skills. Flexible and reliable standout colleague, always acting in the best interest of the department and the company as a whole. Ability to create and maintain productive, positive relationships through strong communication and interpersonal skills. Demonstrates a strong ability to manage one's own time and prioritize tasks when given clearly defined goals and objectives. WHAT YOU WILL BRING 5-10 years' experience in an administrative role supporting one or multiple high-level executives. Bachelor's Degree required. Experience working in a global business landscape required. Strong familiarity with Microsoft Excel, Word, PowerPoint, and Outlook. Flexibility to work late hours, early mornings and/or weekends as needed. SALARY RANGE $90,000 - $115,000 Base Salary TRAVEL REQUIREMENTS May be required to travel on rare occasions (WORK ENVIRONMENT Work primarily in an office environment but will be expected to attend games and other events on evenings, weekends, and holidays. We are an Equal Employment Opportunity ("EEO") Employer. It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, creed, religion, gender, gender identity, transgender status, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, genetic information or any other characteristic prohibited by federal, state or local laws.

We are seeking an Office Administrative Assistant to manage the front desk of our office in Sag Harbor. This is a key role for us, as this position is the company's first point of contact for our clients, partners and vendors. We are looking for an energetic individual who is well-organized, communicates well and practices excellent time management skills. In addition, this individual should have top-notch customer service skills and be a problem solver. RESPONSIBILITIES: Answers and transfers phone calls, screening when necessary Welcomes and directs visitors and clients Maintains filing systems as assigned Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed Responds to and resolves administrative inquiries and questions Coordinates and schedules travel, meetings, and appointments for managers or supervisors Prepare agendas and schedules for meetings as needed Maintains office supplies and coordinates maintenance of office equipment Order supply for yards and field workers, including uniforms, handheld equipment, etc. Oversees distribution of the mail Oversee the organization and planning of all charitable donations. Create process for requests for donation to be submitted and reviewed Oversee Conference registrations; review process registration forms, review all travel arrangements if required, all restaurant reservations if required Oversee the organization and maintain the permits and renewal calendar Oversee Membership renewals (ex. ASLA, Garden Conservancy, etc.) Manage the renewal of all permit registrations/2290/special permits annually Manage the renewal of landscaper/contractor permits as needed Enter cash receipts QUALIFICATIONS: Excellent verbal and written communication skills Excellent interpersonal and customer service skills Proficient in Microsoft Office Suite or related software Excellent organizational skills and attention to detail Basic understanding of clerical procedures and systems such as recordkeeping and filing Ability to work independently Spanish language proficiency a plus

Investment Banking/Financial Services/Professional Services New York, NY Base $90,000-115,000 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Senior Administrative role represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The Administrative Assistant will support up to five Managing Directors. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program 2 to 4 years of experience as an Administrative Assistant at an investment bank, private equity / law firm or professional services firm. Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. **The Executive Assistant will provide comprehensive administrative support to up to three Vice Presidents within the Corporate Controllership Organization. This role is responsible for managing a wide range of administrative tasks, ensuring the seamless and efficient operation of the department. Corporate Controllership is a dynamic, fast-paced environment, requiring the Executive Assistant to collaborate across diverse business partners both within and outside of American Express. The ideal candidate will demonstrate exceptional organizational capabilities, professionalism, and discretion, while confidently manage sensitive information and operate effectively under pressure. Building strong relationships, resourcefulness, and the ability to navigate a large organization with agility are essential for success in this position. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week.** **Key Responsibilities:** § **Serve as a professional point of contact for assigned leaders, addressing inquiries with discretion, professionalism, and efficiency.** § **Manage complex calendars across multiple time zones; maintain organizational charts and distribution lists.** § **Coordinate all logistics for meetings, including room bookings, materials preparation, and catering arrangements.** § **Prepare, review, and process expense reports in accordance with company T&E policies.** § **Arrange comprehensive travel itineraries, including hotel reservations, transportation, meeting agendas, and relevant contacts.** § **Process internal invoice requests, including Ariba and Amazon orders.** § **Manage emails and correspondence promptly and efficiently.** § **Collaborate with the IT helpdesk to troubleshoot and resolve technical issues.** § **Partner closely with the Senior Executive Assistant and the MA team to ensure effective communication, coordination, and support of broader team processes.** § **Develop and sustain strong working relationships with Executive Assistants and enterprise partners across all organizational levels.** § **Provide support for special projects and ad hoc assignments as needed.** **Minimum Qualifications:** § **Minimum of five (5) years' experience in a similar administrative support role within a fast-paced environment.** § **Proven experience in supporting senior executives with exceptional organizational, administrative, and people skills.** § **Expertise complex calendar management and meeting coordination for both internal and external parties.** § **Proven ability to arrange domestic and international travel.** § **High level of integrity and discretion managing confidential and sensitive information.** § **Self‐starter ability to work independently with strong written and verbal communication, exceptional attention to detail with the ability to prioritize effectively.** § **Positive, proactive, and solutions-oriented attitude; dependable and able to anticipate and meet organizational needs.** § **Experience in computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word, and Outlook** § **Knowledge of My Info, Concur Expense & Travel, Ariba Buyer, SharePoint, Webex, Slack.** § **Flexibility, ability to work effectively in a team, anticipate needs and seek ways for leader's organization to run efficiently.** § **Manage Organizational charts, distribution list.** § **Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave; build and maintain strong working relationships with Executive Assistants and enterprise partners across all band levels.** **Preferred Qualifications:** § **Bachelor's degree or equivalent experience.** **Qualifications** Salary Range: $31.49 to $49.28 hourly bonus benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions **Job:** Finance **Primary Location:** US-New York-New York **Schedule** Full-time **Req ID:** 26001067

Caldo Concrete is looking for a Office manager to join our team. The position is a full-time opportunity with room to grow with the company. Job Functions: Handles Day-to-day financial records Collaboration with PM on project payments and reports Process Accounts payable and Accounts receivable transactions Manage Billing activities Collaborate with CPA Allocates payments to specific projects Utilizes vendor portals to match payments with invoices Works with insurance companies The successful candidate will have: Bachelor's degree or higher Minimum 2+ year in accounting or finance position Good oral and written communication skills. Experience with QuickBooks Must have notary within 120 days of hire Benefits available 401k Health Insurance Paid Vacations

The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote. Key Responsibilities: Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order. Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders. Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries. Process expenses. Arrange/prepare materials for meetings. Assist with special projects or initiatives as needed. Partner with the other EA to ensure seamless team coverage. Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately. Key Requirements: Bachelors Degree required Strong attention to detail, organizational skills and follow-through. Handle sensitive information and maintain a high level of confidentiality. Able to quickly adjust to changing priorities, urgencies, and unexpected situations. Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools. Able to find solutions to challenges or obstacles that may arise in the course of the day. Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.

Full-time Job located at 2007 Progress Ave Columbus Oh Pay: $20-$30 / hr Join Evolve Egress & Exteriors, a leading home improvement company, where we pride ourselves on exceptional service and quality. We are seeking a highly organized, proactive Office Manager to help manage and streamline the administrative and production-side operations of the company at our Columbus location. Job Summary: This role requires a self-starter who thrives in an autonomous and fast-moving environment. After initial training, you will be expected to perform with minimal supervision, maintaining high productivity and organizational standards. You will report directly to the owner and play a key role in coordinating office operations, production logistics, and virtual team members. This is a full-time position with increased responsibility and opportunity for growth. Key Responsibilities: Organize, maintain, and manage contracts, permits, and company documentation. Coordinate permitting processes with local building departments, ensuring accuracy and timely approvals. Manage scheduling for installations and inspections, coordinating closely with the production team and clients. Assist with production-related administrative tasks, including job tracking, follow-ups, and internal coordination. Manage and oversee virtual teammates, ensuring tasks are assigned, completed on time, and aligned with company standards. Answer incoming calls professionally and manage appointment scheduling. Direct inquiries to appropriate personnel while asking thoughtful questions and passing along relevant information. Keep marketing materials and office supplies well-stocked and organized. Serve as a central point of communication between the owner, production team, virtual staff, and clients. Qualifications: High school diploma or equivalent; office administration training preferred. Prior experience in an administrative, executive assistant, or operations support role-ideally within a service-based or construction-related business. Strong organizational, communication, and multitasking skills. Comfortable working independently and managing multiple priorities. Proficient in Google Suite (Sheets, Calendar, etc.) and scheduling or CRM software (Service Fusion experience is a plus). Experience managing or coordinating remote/virtual team members is a strong advantage. What We Offer: Full-time employment (40 hours per week). An autonomous, trusted role with meaningful responsibility. A supportive, growth-oriented environment with opportunity to expand your skill set. Fair and competitive pay, based on experience.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

2065 A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $150K based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA

We are hiring an organized and detailed oriented Office Manager/Bookkeeper to oversee daily administrative operations and financial management within the organization. The ideal candidate with possess a strong communication, organizational, and leadership skills within office management, bookkeeping. This role requires scheduling, vendor relations and payroll to ensure smooth office functioning and support team development. You have to be comfortable working alone in an office !! Responsibilities Manage daily office operations, including front desk duties. Oversee calendar management and schedule appointments for staff and clients Handle bookkeeping responsibilities using QuickBooks, including invoicing, expense tracking, and financial reporting. Manage payroll processing and human resources functions such as employee records and benefits administration. Maintain filing systems and ensure proper documentation for all office activities Qualifications Proven experience in office management, bookkeeping, or administrative roles with clerical or office background preferred Strong proficiency in QuickBooks. Excellent communication skills with professional phone etiquette Demonstrated supervisory experience with team management capabilities Ability to handle vendor relations, payroll processing, budgeting, and human resources functions effectively Exceptional organizational skills with attention to detail in filing, record keeping, and schedule management Ability to manage multiple priorities efficiently Prior experience in office experience or administrative support roles required 40 hours a week Hours: 9am-5pm Benefits: Paid Time off

DUTIES/RESPONSIBILITIES: Supervise assigned staff; provide administrative support for program staff; develop filing systems and maintain filing; perform clerical functions including reception and word processing as needed; order supplies. Responsible for copier and fax machine maintenance and repair; and general office coordination. Related duties as assigned. HOURS: Full-time, 37.5 hours per week * Monday - Friday 10am-6:30pm QUALIFICATIONS: High School diploma/GED required. Good written and verbal communication skills. Related experience required. Excellent organization, computer and typing skills, ability to use independent judgment. * Vaccination preferred but not required. MAKE AN IMPACT Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity. Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city. BENEFITS BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including: Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents. A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC. Tuition assistance and many training opportunities for career development. Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

🚀 Office Manager: Own Operations, Lead with Impact & Drive Growth | Manheim, PA (On-Site) Ready to step into real ownership - not just keep the lights on? If you thrive in fast-paced environments, love building order out of chaos, and want your decisions to actually matter , this role is for you. At our company, we don't just manage processes, we improve them, scale them, and hold ourselves accountable for results. 🧭 JOB DESCRIPTION The Office Manager is a key operational leader responsible for overseeing office administration, customer service escalations, and financial process coordination - while leading and developing a high-performing office team. You'll operate in an EOS-driven environment, enforce SOPs, improve workflows, and ensure front-office, administrative, and finance-related processes run accurately, efficiently, and on time. This is a hands-on leadership role for someone who takes ownership, makes decisions, and thrives in a high-urgency operational business. 🔧 WHAT YOU'LL DO Lead, manage, and hold office staff accountable using EOS LMA principles Own customer escalations and resolve high-level service issues with confidence Oversee AR/AP verification, invoicing, refunds, and chargebacks Ensure timely and accurate handoff of shipping paperwork to operations Audit office, front-office, and finance tasks; retrain and improve processes as needed Enforce SOPs and continuously identify ways to increase efficiency Develop, coach, and grow team members Leverage AI, automation, and productivity tools to streamline workflows Manage office projects, vendors, company phones, fleet tracking, and admin systems Partner closely with warehouse and shipping leaders to keep operations aligned Send daily end-of-day summary emails to the Integrator highlighting wins, issues, and next steps Support special projects and contribute to company-wide operational initiatives 💼 WHAT WE'RE LOOKING FOR: Must-Haves: Prior office management or senior administrative leadership experience Strong customer service background with escalation-handling experience Proven experience leading, developing, and holding small teams accountable Working knowledge of AR/AP, invoicing, refunds, and chargebacks Comfort enforcing processes and working within structured systems (EOS experience is a plus - willingness to learn is required) Ability to prioritize work and make real-time decisions under tight timelines Strong attention to detail and clear communication skills ⭐ BONUS SKILLS (NICE TO HAVES) Experience using AI, automation, or workflow optimization tools Background in high-volume, fast-paced environments Experience working closely with warehouse, shipping, or operational teams Familiarity with logistics, vehicle-related, or operational industries 🎓 EDUCATION & CERTIFICATIONS High school diploma or equivalent required Associate's or Bachelor's degree in Business Administration, Operations, Accounting, or related field is a plus 💰 COMPENSATION & PERKS Salary: $40,000 - $50,000 annually Opportunity to make an immediate impact in a growing company Real ownership, visibility, and decision-making authority 🎁 BENEFITS Paid Time Off (PTO) 📍 OTHER DETAILS 100% onsite role located in Manheim, PA Office-based position with frequent interaction with warehouse and shipping teams Fast-paced, operational environment with shifting priorities Standard business hours aligned with company operations 🔥 Why us? We're growing fast - and we give leaders real ownership. If you solve problems, move the business forward, and take accountability seriously, your impact here will be immediate and visible. 👉 If you're ready to lead, improve, and own outcomes - apply now.

Job Title: Office Manager & Chief Calendar Clerk Job Type: Full-Time Compensation: $50k - $70k (depending on experience) About the Firm We are a fast-paced litigation firm focused on insurance defense and related civil litigation across New York and New Jersey. Our attorneys rely on strong administrative structure, efficient workflow, and organized office systems. We are seeking an experienced Office Manager who can oversee day-to-day operations and ensure the smooth functioning of our legal practice. Position Overview The Office Manager & Chief Calendar Clerk is a senior operational role responsible for overseeing the firm's administrative operations while maintaining absolute control over all legal calendars, court deadlines, appearances, and filing requirements. This position serves as the central authority for docketing, calendaring accuracy, and firm-wide deadline compliance. Key Responsibilities Chief Calendar & Docket Management Maintain and oversee the firm's master legal calendar. Calculate and verify deadlines pursuant to court rules and service methods. Implement dual-calendar and redundancy safeguards. Monitor upcoming deadlines and issue reminders and escalations. Coordinate court appearances and adjournments. Filing & Court System Oversight Oversee calendaring related to NYSCEF, EDDS, and other portals. Ensure service-based deadlines are recalculated accurately Office & Administrative Management Oversee daily office operations and administrative staff. Develop and enforce office procedures and workflows. Coordinate onboarding and staff coverage. Systems, Processes & Compliance Administer calendaring and case management systems. Maintain written SOPs and compliance documentation. Leadership & Communication Act as central accountability points for deadline integrity. Escalate risks to firm leadership. Qualifications 5+ years law firm experience with calendaring responsibility. Strong knowledge of litigation timelines and court rules.

Exciting Career Opportunity: Office Manager - Home Services Compensation: $25/hour during 90-day training/probation; $60K base salary after completion Benefits: $250/month stipend (insurance/benefits), paid federal holidays Bonuses: Monthly performance bonus based on revenue goals and key KPIs + additional incentive based on completed/collected revenue Job Type: Full-Time Industry: Home Services / Facilities Services / Consumer Services Why Join Us? BrightSide Clean Pros is hiring a high-performing Office Manager to own the front office for our growing home-service company. Formerly known as BrightSide Window Cleaning, our 2023 rebranding reflects our massive growth and commitment to excellence. You'll be responsible for customer communication, scheduling, follow-ups, and improving office systems - keeping the calendar full and operations running smoothly. If you've worked in a service business and love staying organized, communicating clearly, and keeping things moving all day, this role is for you. Your Role: What You'll Be Doing Answer inbound calls, texts, and emails from customers Provide quotes and turn inquiries into booked appointments Respond promptly and follow up with customers to ensure nothing falls through the cracks Manage the daily schedule and keep technicians fully booked Confirm appointments, handle reschedules, and coordinate timing Handle callbacks and customer concerns professionally Track leads and customer communication in our systems/CRM Help improve office systems and processes as we grow Minimum Requirements Office management / scheduling / customer service experience in a home-service business Strong phone and communication skills Organized, proactive, and dependable - stays busy without needing direction Comfortable discussing pricing and helping customers book the right service Excited to build systems and grow into a leadership role Compensation & Incentives Earnings: $25/hour during 90-day training/probation; $60K base salary after completion Benefits: $250/month stipend (insurance/benefits), paid federal holidays Bonuses: Monthly performance bonus based on revenue goals and key KPIs + additional incentive based on completed/collected revenue Schedule: Full-Time, Hybrid (Conshohocken, PA) Our Core Values (B.R.I.G.H.T.S.I.D.E.) BE RESPECTABLE: We carry ourselves with professionalism and honor. IMPRESSIVE: We strive to wow our customers and staff at a high level. GOAL ORIENTED: We are driven by results and constant improvement. HAPPY: We bring a positive, world-class attitude to every interaction. TIMELY: We value punctuality and efficiency. SINCERE: We are genuine in our commitment to excellence. IMPACTFUL: We aim to be a positive example in our community. DEPENDABLE: We show up and follow through for our clients and team. ETHICAL: We do what's right, even when no one is looking. Ready to Build Your Career While Making a Local Impact? This isn't just an office role-it's your opportunity to own the operations and customer experience for a growing brand. Join our team and take your career to the next level in a company that values organization, clear communication, and professional excellence. APPLY HERE! #OfficeManager #HomeServices #HiringConshohocken #HybridJobs #CleaningIndustry #AdministrativeLeadership #CustomerSuccess #SchedulingCoordinator #OfficeOperations #GrowthOpportunity #PennsylvaniaJobs #ServiceBusiness #WorkflowManagement #JobOpening #NowHiring

Crafting Brighter Futures for Businesses & Families across the US At the forefront of specialized financial services, we help families safeguard their assets and promise a profound purpose: ensuring a brighter future for every client. As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of our company, embodying our values and commitment. Primary Responsibilities: Engage with clients to understand their financial goals and concerns. Present tailored solutions to safeguard their assets effectively. Maintain a pulse on the industry, ensuring you offer the best and most updated advice. Foster relationships and ensure our clients always have someone they can turn to. Why Work With Us? Flexible Scheduling: Enjoy the benefits of a full-time role that has flexible hours. Unlimited Earning Potential: Your dedication determines your earnings*. Company Culture: At our company people are ambitious but respectful, high-energy, and treat every member like family. We do (optional) company outings frequently! Grow with Us: Dive into continuous learning and development opportunities. Application Process: Submit Your Application: No stringent qualifications needed. We believe in potential. Virtual Company Overview: Once your application is in, you'll receive an invite to a virtual overview, detailing everything you need to know about the position. This session lasts 20-30 minutes, and you can self-schedule at your convenience, often on the same day. Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions. FAQs: When will I hear back after applying? Typically, within 24 hours. Is there any specific software I need for the virtual overview? No, our platform is accessible through any standard web browser. Details will be provided in the invitation. What's the growth trajectory for a Benefits Representative? Our focus is on continuous learning and development. Many of our reps have seen exponential career growth within our organization. * This is a commission only role with average earnings of $65,000+ in the first year and uncapped room for rapid growth based on performance. State and federal laws require licensing to sell certain insurance products. Ability to obtain a license is required.

This is a bookkeeping & administrative position for a manufacturing company, offering administrative support in the office (technically called an Office Manager). The ideal candidate will have bookkeeping experience, doing light payroll & HR processes, mixed with other administrative needs and some other basic bookkeeping. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities Support general bookkeeping needs (bookkeeping experience is preferred) Support HR in onboarding, payroll, maintenance of employee information, scheduling meetings, interviews and transport. Coordinate and organize office activities Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Qualifications Sage (bookkeeping) & ADP (payroll) experience. Highly preferred, may not be considered without this. Experience in Manufacturing with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor