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  • Executive Assistant II

    Akron Children's Hospital 4.8company rating

    Office manager/administrative assistant job in North Canton, OH

    Full-Time, 40 hours/week Monday - Friday 8 a.m. - 5:00 p.m. Onsite Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Responsibilities: 1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Administrative Staff as needs and staffing dictate, and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Acts as a customer service representative for CHMCA by promoting the “Spirit of Service” attitude, exhibiting the attitudes and behaviors that comprise the House Rules regarding professionalism, teamwork, courtesy and communication. 9. Other duties as required. Other information: Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. 2. Experience working with all levels within an organization is preferred. 3. Familiarity with medical and legal terminology helpful but not mandatory. 4. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 5. Proficient secretarial and analytical skills to include: typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 6. Must project a highly professional image to contacts both in person and on the phone. 7. Must have exceptional organizational skills including the ability to prioritize work. 8. Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision. 9. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 10. Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives. 11. Position requires considerable use of discretion, tact, diplomacy and judgment 12. Must have the ability to maintain security of corporate activities and confidential personnel action. 13. Possesses excellent time management skills with the ability to be flexible and multitask. 14. Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support. Education and Experience 1. Education: High School or equivalent required; bachelor's degree preferred. 2. Certification: Notary Public license helpful, but not mandatory. 3. Years of experience: minimum of 3 required, additional preferred 4. Years of experience supervising: N/A Full Time FTE: 1.000000 Status: Onsite
    $42k-52k yearly est. 11d ago
  • Executive/Personal Assistant to Partner of Global Law Firm in Washington DC

    BCL Search 4.1company rating

    Office manager/administrative assistant job in New York, NY

    Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, DC. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-170K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC or NYC office)
    $140k-170k yearly 3d ago
  • Executive Personal Assistant

    Summit Staffing Partners 3.8company rating

    Office manager/administrative assistant job in New York, NY

    Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.
    $58k-87k yearly est. 3d ago
  • Executive/Personal Assistant to CEO

    Pocketbook Agency

    Office manager/administrative assistant job in Philadelphia, PA

    A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $120K+ based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA
    $120k yearly 4d ago
  • Personal Executive Assistant to Partner - Private Equity

    Mission Staffing

    Office manager/administrative assistant job in New York, NY

    Job Title: Personal Executive Assistant to the Partner Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, support to a Partner. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support : Provide comprehensive to a Partner, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. MUST HAVE EVENT EXPERIENCE - will be the point person for large scale events both domestically and internationally Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability, limited but as needed and handle after-hours needs with discretion and professionalism. NYC-based & willing to occasionally travel to run events Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. Required to be in office when Partner is in - typically 2-3 days per week Some travel and on-site presence at events or meetings may be required.
    $62k-99k yearly est. 3d ago
  • Office Manager (Bilingual)

    TBG | The Bachrach Group

    Office manager/administrative assistant job in Merrick, NY

    Salary: $60,000-$80,000 (DOE) About the Role A busy, fast-paced window manufacturing company in Merrick, NY is seeking an experienced, highly organized Bilingual Office Manager to oversee day-to-day office operations, support production teams, and ensure smooth workflow across the organization. This role requires a quick learner with strong math skills, excellent phone communication, and the ability to take charge, problem-solve, and manage multiple priorities. Spanish fluency is required, and prior manufacturing or production environment experience is strongly preferred. Key Responsibilities Office & Administrative Management Oversee daily office operations to ensure efficiency and productivity. Learn and master the company's proprietary computer system (training provided). Manage heavy incoming phone volume; handle customer inquiries, scheduling, and issue resolution. Maintain organized digital and physical filing systems. Monitor and order office supplies, materials, and equipment as needed. Customer Service & Communication Serve as a primary point of contact for customers, vendors, and internal teams. Address day-to-day customer issues, complaints, and service requests promptly and professionally. Coordinate with sales, production, and installation teams to ensure accurate and timely information flow. Production & Manufacturing Support Communicate with production supervisors to ensure orders, timelines, and specifications are accurate. Review work orders, measurements, and specifications to ensure accuracy (strong math skills required). Track production schedules and notify customers of expected timelines or delays. Assist with quality checks on paperwork, order accuracy, and scheduling. Leadership & Workflow Coordination Delegate tasks to administrative staff or supporting team members as needed. Oversee onboarding and training of new office staff. Ensure all departments have what they need to meet deadlines and daily goals. Identify workflow inefficiencies and recommend improvements. Accounting & Reporting Support Assist with basic bookkeeping tasks such as invoicing, purchase orders, and payment tracking. Reconcile order documents, delivery confirmations, and related paperwork. Generate daily, weekly, and monthly reports for leadership regarding operations, orders, and office performance. Compliance & Safety Maintain office compliance with company policies, safety guidelines, and manufacturing regulations. Support HR duties including attendance tracking, maintaining employee records, and scheduling. Required Skills & Qualifications Fluent in Spanish (required). Strong math skills for measurements, order checks, invoicing, and production-related review. Experience handling heavy phone traffic and customer service. Proven ability to multi-task, delegate, and work under pressure. Strong problem-solving skills and the ability to take charge in fast-moving situations. Proficiency with computers; ability to learn new systems quickly. Prior experience in a manufacturing, construction, or production office strongly preferred. Excellent organizational, communication, and leadership skills.
    $60k-80k yearly 5d ago
  • Operations Manager (Assistant Plant Manager)

    CSC Sugar Refining Services LLC

    Office manager/administrative assistant job in Fairless Hills, PA

    Are you in the market for a SWEET opportunity? This position reports directly to the Plant Manager. The Operations manager manages daily activities in the organization's operations function. Administers recurring or daily functions or processes necessary for business execution and identifies opportunities for improvement or efficiencies. Develops and implements strategies meant to assist the business in meeting its critical goals and objectives in the most efficient manner possible. Approves and allocates resources based on business priorities. Evaluates and recommends changes to policies or procedures. Assist and Support the Plant Manager to direct and manage all plant operations with overall responsibilities for production, safety, maintenance, quality, staffing and employee relations, and all other production-related activities. Essential Responsibilities: Support and Assist Plant Manager to train and direct staff in order to manage plant operations in the safest and most efficient manner. Achieve all company business and plant objectives in production, safety, quality, logistics. Maintain safe, clean and secure work environment. Coordinate with production planning, customer service and logistics staff to establish production goals, ensure that production operation meets customer needs with the correct product at the correct time. Provide engineering support to plant production operations, including developing and directing process and controls systems and layout, preventive and emergency maintenance, maintenance inventory and purchasing. Assist Plant Manager to establish and monitor overall plant performance for production, quality and safety standards. Provide leadership and training to accomplish the company's and plant's goals and objectives. Provide direction and leadership to plant staff. Compensation details: 120000-140000 Yearly Salary PIc95a4a47fd9e-37***********1
    $43k-75k yearly est. 1d ago
  • Office Manager

    Joss Search

    Office manager/administrative assistant job in New York, NY

    THE CLIENT Our client is a New York-based investment firm specializing in private equity, private debt, and secondary investments across the United States and Canada. The firm offers a fast-paced, collaborative, and team-oriented environment where professionals are encouraged to take initiative, work independently, and contribute to a positive office culture. This is a great opportunity to join a dynamic organization in a front-facing role that offers variety, visibility, and room to grow. THE ROLE The firm is seeking a polished and personable Receptionist and Office Manager to manage front-of-house operations and ensure a seamless experience for guests, clients, and internal staff. This role is ideal for someone who thrives in a fast-paced setting, enjoys being the face of the firm, and has experience in private equity or alternative investments. The Receptionist will play a key role in maintaining the firm's professional image and supporting the smooth flow of investor meetings and daily office activity. Key responsibilities include: Greeting and assisting guests, clients, and vendors with professionalism and warmth Managing a busy conference room calendar, including setup, breakdown, and quick turnovers between meetings Coordinating catering orders and maintaining kitchen and pantry supplies Ensuring meeting spaces are clean, well-stocked, and prepared for investor visits Maintaining a polished and organized front desk and reception area Supporting general office operations and administrative tasks Handling mail, deliveries, and courier services Partnering with internal teams to support events and office initiatives THE CANDIDATE The ideal candidate is well-presented, personable, and confident, with a natural ability to make others feel welcome. While prior experience in a receptionist or client-facing role is a plus, the firm is open to candidates who show strong potential, a positive attitude, and a willingness to learn. Experience in private equity or alternative investments is strongly preferred due to the fast-paced nature of the role and the volume of investor activity. Key qualities include: Friendly, communicative, and approachable demeanor Strong organizational skills and attention to detail Ability to work independently and remain composed under pressure Experience managing conference room logistics and guest-facing responsibilities Reliable, punctual, and professional COMPENSATION & BENEFITS Full-time, on-site role Core hours: 9:30am - 5:30pm Base salary: $75K-$100K, commensurate with experience Discretionary bonus Excellent benefits package Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
    $75k-100k yearly 4d ago
  • Dental Office Manager

    Tag-The Aspen Group

    Office manager/administrative assistant job in Cincinnati, OH

    At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full - Time Salary: $53000 - $58000 / year + monthly and quarterly incentive earnings ** At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. **Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
    $53k-58k yearly 4d ago
  • Program Management Office Manager

    Us Tech Solutions 4.4company rating

    Office manager/administrative assistant job in Columbus, OH

    Summary: As a PMO Manager, you can contribute your skills as we harness the power of technology to help our clients improve the health and well-being of the members they serve - a community's most vulnerable. Connect your passion with purpose, teaming with people who thrive on finding innovative solutions to some of healthcare's biggest challenges. The PMO Manager integrates project management and aspects of DevOps practices to ensure the successful delivery of software development projects. This client-facing, strategic role combines organizational, technical, and leadership skills to oversee project teams, and drive continuous improvement. Roles & Responsibilities: • Team Leadership & Collaboration o Manages client relationship. o Oversee project management team (10+ members), fostering collaboration, mentorship, and a culture of continuous improvement. o Provide periodic performance feedback and mentorship to team members, ensuring alignment with organizational goals. • Project & Process Management o Coordinate status reporting for internal and external stakeholders, ensuring clarity and compliance with requirements. o Proactively identify, mitigate, and manage project risks and issues, including response strategies and status tracking. o Integrate and coordinate efforts with internal and external leadership, internal and external project managers, and system managers. o Develop, maintain, and enforce processes related to system implementation. o Enforce change management and governance policies for both the organization and clients. o Collaborate with software development, QA, and IT teams to align priorities, requirements, and improve overall delivery performance. Required Skills & Experience: • Project Management: Minimum 3 years (preferably 6+) in similar roles; PMI certification; knowledge of PMBOK and best practices. • 9+ years' experience in project management both waterfall and agile methodologies • 7+ years' experience with healthcare delivery, health insurance management, managed care management or pharmacy benefit management. • Demonstrates advanced knowledge of project management methodologies and tools, client relations, IT industry, accounting, risk management, change management, and effort tracking. • Healthcare/IT Experience: Experience supporting healthcare claims, financial processing, or pharmacy benefits manager projects for state governments, hospitals, or insurance companies. • Technical Proficiency: Skilled in using laptops, Microsoft products, and project scheduling tools (e.g., Microsoft Project). • Leadership & Communication: Excellent verbal and written communication; ability to train, guide, and mentor personnel; effective with technical and non-technical stakeholders. • Attention to Detail: Strong compliance orientation and ability to analyze data and processes. • Advanced Planning: Project management skills to keep deliverables on track during review cycles. • Bachelor's degree in a relevant field (e.g., Computer Science, Information Technology, Business Administration). • Project Management Professional (PMP) certification required. Skills: Project Management, Medicaid, PMBOK, PMP, PMO, MS Products Education: Bachelors' Degree About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Akib Email: *************************** Internal Id: 25-52840
    $35k-45k yearly est. 3d ago
  • Office Manager

    Peter C. Merani PC Attorneys at Law

    Office manager/administrative assistant job in New York, NY

    Job Title: Office Manager Job Type: Full-Time Compensation: $50k - $70k (depending on experience) About the Firm We are a fast-paced litigation firm focused on insurance defense and related civil litigation across New York and New Jersey. Our attorneys rely on strong administrative structure, efficient workflow, and organized office systems. We are seeking an experienced Office Manager who can oversee day-to-day operations and ensure the smooth functioning of our legal practice. Position Overview The Office Manager will be responsible for supervising administrative processes, managing office workflow, supporting the legal team, and ensuring that the firm's operational needs are met. This role requires strong organizational skills, excellent communication, and the ability to coordinate with attorneys, staff, vendors, and court personnel. Prior experience in a law firm, especially litigation or insurance defense is highly preferred. Key Responsibilities Office Operations & Administration • Oversee daily office functions, workflow, and administrative procedures • Manage incoming and outgoing mail, service of process, scanning, and document distribution • Maintain office supplies, equipment, and vendor relationships • Coordinate maintenance, IT support requests, and general office logistics • Assist with onboarding and training administrative staff on filing procedures and office systems Legal Administrative Support • Support attorneys with administrative tasks including scheduling, filing, and document organization • Ensure timely and accurate handling of NYSCEF, EDDS, and federal e-filing submissions (if needed) • Maintain firm calendars, deadlines, and operational reminders • Assist with client communications and coordination Billing & Records Management • Support billing, invoicing, and time-entry processes • Maintain organized case files, document databases, and administrative records • Assist in ensuring compliance with firm policies and court expectations Required Qualifications • 3+ years of office management or legal administrative experience (law firm experience strongly preferred) • Familiarity with litigation processes, NYS practice, and e-filing systems (NYSCEF, EDDS) is a plus • Strong organizational, multitasking, and problem-solving abilities • Excellent written and verbal communication skills • Proficiency with legal and office software (CARET Legal, NetDocuments, Microsoft Office, etc.) • Ability to work efficiently in a fast-paced, deadline-driven environment Preferred Experience • Office management experience within an insurance defense or civil litigation firm • Experience supervising administrative staff • Knowledge of case management systems, document management workflows, or billing software
    $50k-70k yearly 1d ago
  • Comfort Inn - Front Office Manager

    Scott Enterprise Hotels, Ambassador, and Corporate Divisions 4.0company rating

    Office manager/administrative assistant job in Erie, PA

    Job description: The Front Office Manager is responsible for providing superior customer service leadership and supporting the General Manager with all aspects of the hotel operations. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Oversees activities directly related to making products or providing services. Directs and coordinates activities of businesses or departments concerned with the production, pricing, sales, or distribution of products. Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement. Directs and coordinates organization's financial and budget activities to fund operations, maximize investments, and increase efficiency. Establishes and implements departmental policies, goals, objectives, and procedures, conferring with management and staff members as necessary. Determine staffing requirements, and interviews, hires and trains new employees, or oversee those personnel processes. Plan and direct activities such as sales promotions, coordinating with other department heads as required. Executes and achieves financial goals for hotel and food & beverage operations. Analyzes profit and loss statements and other financial data. Maintains relationships with key partners and develop new business relationships. Ensures processes, procedures and standards are consistently delivered and policies are adhered to. Plays a key role in establishing motivation, respect and rapport among all employees. All other duties as assigned. QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to develop an understanding of concepts, practices, pre-established guidelines and procedures used by the company in relation to the aspect of operations. Excellent written and verbal communication with all levels of management and staff. Availability to work nights, weekends and holidays. Ability to work in fast paced environment. Ability for “on call” duty when away from work. Willingness for limited travel; must have a valid drivers license in good standing. Ability to effectively communicate orally and in writing. Ability to meet deadlines and productivity standards. Ability to make independent decisions in accordance with department policies and procedures. Ability to deal with change, delays or unexpected events. Ability to follow instructions, respond to management direction and take responsibility for own actions. Proficient in MS Excel and MS Word. EDUCATION and/or EXPERIENCE Bachelor's of Arts or Bachelor's of Science in business, hospitality management, or a related field is preferred. Five years of progressive hospitality experience is desired with specific experience in the areas of sales yield management, maintenance, food and beverage, housekeeping, front desk, etc. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Paid time off Referral program Vision insurance Schedule: Day shift Evening shift Monday to Friday Weekends as needed Work Location: In person View all jobs at this company
    $46k-60k yearly est. 18d ago
  • Front Office Manager

    Erie Towneplace Suites By Marriott

    Office manager/administrative assistant job in Erie, PA

    Job Description Are you ready to advance your career to the next level? Are you a passionate hospitality professional? How about Hands on, energetic, and Driven? Tharaldson wants you! We provide a friendly, professional place to work and have fun, with opportunities for advancement and career growth. A strong company culture inspires staff to achieve the highest service standards in hospitality. Tharaldson has 90 hotels nationwide and will be adding to our hotel portfolio in the next 3 years, providing growth opportunities for our team members! What We Offer: Career advancement opportunities Employee discounts Competitive pay Daily Pay Option Flexible work schedule Comprehensive benefits for you and your family including (medical, vision, dental, 401k, Profit Sharing) Paid Vacation QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SUMMARY Coordinates the front office activities of the hotel and provides support to the General Manager by performing the following duties ESSENTIAL JOB FUNCTIONS Performs functions of Guest Service Agent as scheduled by Management Provides training, including safety training, to front office staff as directed by Management Assists in the selection of Guest Service Agents Assists in scheduling front desk personnel within budget guidelines to assure adequate staffing Maintains accurate records including cash flow sheet, direct bill accounts, credit card payments, registration cards, and reservation cards Corresponds with group and travel agents to answer special requests for rooms and rates Assists with sales and marketing efforts as directed Assigns duties to Guest Service Agents and observes performance to ensure adherence to franchise standards, hotel policies, and established operating procedures Answers inquiries pertaining to hotel policies and services Performs functions of the General Manager in their absence Assists General Manager in conducting staff meetings All other duties as assigned COMPETENCY To perform the job successfully, an individual should demonstrate the following competencies: Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Uses reason even when dealing with emotional topics Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds promptly to requests for service and assistance Interpersonal - Maintains confidentiality Oral Communication - Responds well to questions; Demonstrates group presentation skills Team Work - Contributes to building a positive team spirit Written Communication - Writes clearly and informatively; Able to read and interpret written information Managing People - Makes self available to staff; Continually works to improve supervisory skills Organizational Support - Follows policies and procedures including but not limited to, dress code policies Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent changes, delays, or unexpected events Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time Dependability - Commits to long hours of work when necessary to reach goals Initiative - Asks for and offers help when needed Planning/Organizing - Prioritizes and plans work activities; uses time efficiently Professionalism - Treats others with respect and consideration regardless of their status or position Quality - Demonstrates accuracy and thoroughness; applies feedback to improve performance; Monitors own work to ensure quality; Looks for ways to improve and promote quality Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment free environment Safety & Security - Observes safety and security procedure; Reports potentially unsafe conditions; Uses equipment and materials properly What We Are Looking For: Preferably 1+ year of similar experience in Select Service or Extended Stay properties Brand Experience preferred. Knowledgeable in Inventories, Scheduling, and Ordering. Valid Driver's License. Open Availability. Education Preferred of Associates degree or equivalent from two-year college, or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
    $41k-56k yearly est. 11d ago
  • Front Office Manager

    Tharaldson Hospitality 4.2company rating

    Office manager/administrative assistant job in Erie, PA

    Are you ready to advance your career to the next level? Are you a passionate hospitality professional? How about Hands on, energetic, and Driven? Tharaldson wants you! We provide a friendly, professional place to work and have fun, with opportunities for advancement and career growth. A strong company culture inspires staff to achieve the highest service standards in hospitality. Tharaldson has 90 hotels nationwide and will be adding to our hotel portfolio in the next 3 years, providing growth opportunities for our team members! What We Offer: Career advancement opportunities Employee discounts Competitive pay Daily Pay Option Flexible work schedule Comprehensive benefits for you and your family including (medical, vision, dental, 401k, Profit Sharing) Paid Vacation QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SUMMARY Coordinates the front office activities of the hotel and provides support to the General Manager by performing the following duties ESSENTIAL JOB FUNCTIONS Performs functions of Guest Service Agent as scheduled by Management Provides training, including safety training, to front office staff as directed by Management Assists in the selection of Guest Service Agents Assists in scheduling front desk personnel within budget guidelines to assure adequate staffing Maintains accurate records including cash flow sheet, direct bill accounts, credit card payments, registration cards, and reservation cards Corresponds with group and travel agents to answer special requests for rooms and rates Assists with sales and marketing efforts as directed Assigns duties to Guest Service Agents and observes performance to ensure adherence to franchise standards, hotel policies, and established operating procedures Answers inquiries pertaining to hotel policies and services Performs functions of the General Manager in their absence Assists General Manager in conducting staff meetings All other duties as assigned COMPETENCY To perform the job successfully, an individual should demonstrate the following competencies: Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Uses reason even when dealing with emotional topics Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds promptly to requests for service and assistance Interpersonal - Maintains confidentiality Oral Communication - Responds well to questions; Demonstrates group presentation skills Team Work - Contributes to building a positive team spirit Written Communication - Writes clearly and informatively; Able to read and interpret written information Managing People - Makes self available to staff; Continually works to improve supervisory skills Organizational Support - Follows policies and procedures including but not limited to, dress code policies Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent changes, delays, or unexpected events Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time Dependability - Commits to long hours of work when necessary to reach goals Initiative - Asks for and offers help when needed Planning/Organizing - Prioritizes and plans work activities; uses time efficiently Professionalism - Treats others with respect and consideration regardless of their status or position Quality - Demonstrates accuracy and thoroughness; applies feedback to improve performance; Monitors own work to ensure quality; Looks for ways to improve and promote quality Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment free environment Safety & Security - Observes safety and security procedure; Reports potentially unsafe conditions; Uses equipment and materials properly What We Are Looking For: Preferably 1+ year of similar experience in Select Service or Extended Stay properties Brand Experience preferred. Knowledgeable in Inventories, Scheduling, and Ordering. Valid Driver's License. Open Availability. Education Preferred of Associates degree or equivalent from two-year college, or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
    $46k-60k yearly est. Auto-Apply 11d ago
  • Flex Assistant Office Manager

    Pennian Bank

    Office manager/administrative assistant job in Bloomfield, PA

    Job DescriptionDescription: The Flex Assistant Office Manager provides operational and leadership support across four Perry County offices. This role assists the Executive Branch Officers and Regional Manager with daily operations, staffing coordination, and delivering an exceptional customer experience. The Flex Assistant Office Manager helps ensure consistent operational standards and a high level of service across all Perry County locations. Operational Support Provide coverage and operational support across all Perry County offices as needed. Assist with complex transactions, answer operational questions, and ensure adherence to bank procedures. Maintain a teller drawer when necessary and support new account openings. Prepare required reports, manage teller supply inventory, and image completed work for the Operations Department. Greet and serve customers in a friendly, professional manner. Meet deposit and operational goals established in the Bank's annual budget. Leadership & Staff Development Provide on-the-job training, guidance, and support to frontline staff, Head Tellers, and CSR/Head Tellers. Perform HR-related functions including scheduling, timecard review, performance appraisals, and grievance resolution. Direct staff on quality customer service standards through regular feedback and staff meetings. Collaborate with other departments to support training and development initiatives. Office Management In the Executive Branch Officer's absence, ensure all office operations follow established policies and procedures. Oversee security, cleanliness, and proper maintenance of the office; supervise opening/closing procedures; and ensure secure handling of negotiable items. Planning & Coordination Participate in setting departmental goals and implementing strategies to achieve them. Determine work procedures, create work schedules, and monitor workflow efficiency. Communicate regularly with the Executive Branch Officer, Regional Manager, and other supervisors to coordinate activities and share updates. Provide timely reports and updates to leadership. Supervisory Responsibilities Assist in the recruitment, selection, and onboarding of new employees. Ensure proper orientation and training for new hires. Review employee performance during probation and at scheduled intervals. Organize, schedule, and delegate work effectively. Enforce personnel policies in accordance with organizational guidelines. Requirements: Education/Training: B.S. or B.A. degree in a related field normally required; specialized business education and training. NMLS licensing may be required. Skill(s): Proficient reading, writing, grammar, and mathematics skills; proficient interpersonal relations, communicative and sales skills; proficient PC skills; a thorough knowledge of bank operating policies and procedures which impact consumer services; a thorough knowledge of the features and benefits of all bank consumer products and services; demonstrated management and supervisory skills; visual and auditory skills; valid driver's license. Experience: A minimum of two (2) years' experience in a related position normally required.
    $32k-49k yearly est. 8d ago
  • PA or CRNP (ACNP), Staff or Senior

    UPMC 4.3company rating

    Office manager/administrative assistant job in Erie, PA

    UPMC Hamot is hiring a Full-Time Physician Assistant or Certified Registered Nurse Practitioner (ACNP) to help support UPMC Hamot Shock Trauma, Great Lakes Surgical Specialists. Hours: 24/7 coverage Department Details: Our team consists of 10 APPs who cover inpatient and outpatient responsibilities for the trauma and general surgery service and assist in the OR with trauma / acute care surgery cases. Our APP teams work well together - great communication and collaboration. Our APPs participate in education of nursing through trauma nurse course, precepting APP students and having student shadows, hospital wide committees, and in the planning of hospital wide CME events. See what being an Advanced Practice Provider can do for UPMC and what UPMC can do for Advanced Practice Providers - it's _more_ than just a job! What Can You Bring to UPMC? + Contribute to UPMC's mission of Life Changing Medicine + Set the standards for the level and quality of care for the care delivery team + Provide patient care activities for a group of patients and their families through the application of independent judgment, communication, and collaboration with all team members. + Establish and maintain collaborative relationships with physicians, other health care providers, patients, and their families, to achieve desired patient outcomes throughout the continuum of care. + Demonstrate a commitment to the community and to your health care profession What Can UPMC Do for You? + A career path that provides you with the right experience to be successful in the position you want to obtain now and, in the future + Health and welfare benefits like medical, vision, dental, and life and disability, and an exceptional retirement program + Work life balance to help manage other important aspects of your life such as: PTO, wellness programs, paid parental leave + Competitive pay for the work that you do - base pay, merit, and premium pay + Sign-on Bonus available if applicable Staff/Senior Level: The Staff or Senior Advanced Practice Provider (APP) is a Physician Assistant or Certified Registered Nurse Practitioner and a member of the care delivery team. The APP is responsible to set the standards for the level and quality of care. The APP has responsibility, authority, and accountability for the provision of care through supervision by and collaboration with a physician. The APP manages and provides patient care activities for a group of patients and their families through the application of independent judgment, communication, and collaboration with all team members. The role of the APP encompasses the beginnings of leadership, partnership, collaboration, and supervision. The APP establishes and maintains collaborative relationships with physicians, other health care providers, patients, and their families, to achieve desired patient outcomes throughout the continuum of care. The APP begins to demonstrate a commitment to the community and to their healthcare profession. _The successful candidate will be placed according to years and months of experience for employment purposes. The salary range listed is for our Senior level, which requires 3 years of APP experience._ Responsibilities: + Applies basic professional practice knowledge and skills appropriate for practice setting. Communicates effectively, both verbally and in documentation. Demonstrates critical thinking in all areas of professional practice. Learns to incorporate acceptable standards of professional practice as well as business unit and health system's goals to improve patient safety, quality, and satisfaction. Formulates a plan of care that considers individual patient needs. Demonstrates initiative and seeks formal and informal opportunities to improve clinical practice. Seeks guidance and asks questions to continuously improve professional practice. Builds relationships with patients, families, and colleagues. Identifies ethical situations within patient care or within the workplace and seeks assistance. Professionally accepts assignments that gradually increase patient load and complexity. + Actively engages in clinical development of all members of the healthcare team. Requests opportunities to learn advanced professional practice techniques from senior healthcare team members. Seeks, accepts, and utilizes performance feedback from peers, preceptors, and unit/department Leaders as a learning opportunity and to improve practice. Demonstrates enthusiasm for continuous learning and identifies and creates a plan for the continuation of learning and development. Identifies patient and family needs for education and provides basic education to support the episode of care. Seeks professional development and involvement through membership in a professional organization and/or reading professional literature on a regular basis. + Demonstrates a basic knowledge of research, how it affects practice and who/what resources are available to assist with evidence-based practice by asking questions, demonstrating interest, participating in journal clubs. Clinical practice demonstrates knowledge of how quality and innovation impacts patient satisfaction, safety, and clinical quality outcomes. Identifies opportunities for improvement in the clinical area. + Demonstrates the ability to communicate clearly and effectively with all members of the health care team. Begins to demonstrate awareness of cultural diversity, horizontal violence, and impairment in the health professions. Cares for patients and self by supporting safety in the workplace. + Demonstrates accountability for professional development that improves the quality of professional practice and the quality of patient care. Makes recommendations for the improvement of clinical care and the health of the workplace and welcomes and participates in change initiatives. Leads by investing and building healthy relationships among colleagues and other disciplines. Shows the ability to set priorities. Begins to serve as an engaged member of a team supporting colleagues in service to patients and families and may participate in task forces or other initiatives. + Demonstrate the knowledge and skills necessary to provide care and/or interact appropriately with the patients served as specified below + Demonstrate knowledge of the principles of growth and development over the life span + Possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to their age-specific needs + Provide the care needs as described in the department policy and procedures **Special Skills and Abilities Required** + Ability to establish and maintain positive, caring relationships with executives, managers, physicians, non-physician providers, ancillary and support staff, other departments, and patients/families + Ability to work productively and effectively within a complex environment + Handle multiple/changing priorities and specialized equipment + Critical thinking, analytical and problem-solving abilities required as related to various aspects of patient care + Good clinical judgment + Critical thinking skills necessary to exercise and lead others in application of acceptable standards of practice + Mobility and visual manual dexterity + Physical stamina for frequent walking, standing, lifting, and positioning of patients This position is dependent upon successful attainment and maintenance of hospital privileges, if applicable to the Business Unit practice. **Licensure, Education, Certifications, and Clearances** **Certified Registered Nurse Practitioner (** **CRNP):** ** ** + The successful completion of an approved nurse practitioner program is required + BSN, MSN is preferred + Professional nursing experience and/or nurse practitioner experience is preferred + Current state RN license and CRNP certification are required + National certification, eligible for licensure by Pennsylvania board of nursing, eligible for certification as a CRNP by Pennsylvania state board of nursing + Current CPR certification is required + Act 33 Clearance will be required + Act 73 Clearance will be required + Act 34 Clearance required **Physician Assistant (PA):** + A graduate of a physician assistant program accredited by the Accreditation Review Commission on Education for the physician assistant (ARC-PA) is required + BS or MS candidate is preferred + Experience as a physician assistant and/or experience in a clinical setting is preferred + Current state PA license certified by the National Commission on Certification of Physician Assistants (NCCPA) is required + Current CPR certification is required + Act 33 Clearance will be required + Act 73 Clearance will be required + Act 34 Clearance required **Senior Level** + Minimum 3 years of experience or Completion of a post-graduate residency + The successful completion of an approved Nurse Practitioner or a graduate of a physician assistant program accredited by the Accreditation Review Commission on Education for the physician assistant (ARC-PA) program is required + BSN, MSN preferred for CRNP, BS or MS preferred for PA + Completion of National Certification + Must achieve a Solid/Strong/Good performance rating or higher on annual performance evaluation for consideration and to maintain status annually + Completion of an OAPP approved professional contribution within one year of hire or promotion into the position. + Must have department chair approval for promotion + ACLS or ITLS or NALS or PALS or ACLS or other certifications listed must meet AHA standards that include both a didactic and skills demonstration component within 30 days of hire. OAPP: If practicing in an outpatient or other non-inpatient setting, APPs can use one of the certifications above or use a business unit approved certification which is relevant, and value added to the practice setting. **UPMC is an Equal Opportunity Employer/Disability/Veteran**
    $38k-68k yearly est. 2d ago
  • Caregiver Scheduling Assistant

    New Perspective Senior Living 3.5company rating

    Office manager/administrative assistant job in Erie, PA

    The Scheduling Assistant is a Caregiver/Med Passer who is also responsible for arranging staff coverage for the care team department based on established guidelines under the direction of the Care Team Manager. The Scheduling Assistant records absences in scheduling software and secures replacements as needed. The Scheduling Assistant must have excellent organization, problem solving, and customer service skills. When you join our team, you'll gain: * Referral Bonus - Earn a bonus each time we hire a new team member referred by you. * Tuition Assistance - We invest in our team members' development to promote within. Share your career goals with us! * Leadership Support - We will give you the resources, training, and guidance to be successful in your current and future roles. Your success is our success! * Collaborative & Inclusive Work Culture - We value all of our team members' experiences and backgrounds, and we continue to build dynamic teams. We're committed to listening to team members' ideas in order to make some of the best improvements. * Positive Impacts - You'll make a difference by helping seniors live life on purpose! Responsibilities * Under the direction of the Care Team Manager/ALM/BHM, maintains schedule for care team department ensuring vacant shifts are filled to meet staffing requirements. * Must be available to be on-call at least every other weekend to take call-offs including after regular business hours. If unable to fill a shift, responsibility includes covering the shift themselves in the community. * Supports and maintains effective and positive communication and working relations with team members and managers. * Communicates clearly and effectively over the phone, in person, and in writing with caregivers and members of the management team. * Manages recordkeeping to ensure staffing in accordance with established standards that includes management of call offs and replacements, and attendance. * Maintain records related to time off requests, approvals and denials, tardiness, and missed punches in accordance with established procedures. * Daily correction of missed caregiver punches/tracking of missed lunches/breaks. * Provides care to residents or passes medication per the direction of the Care Team Manager/ALM/BHM or Executive Director. Qualifications * High school diploma or equivalent required. * Caregiver Med Passer and/or Caregiver Lead experience required. * Experience in a healthcare environment. Staff scheduling or similar experience a plus. * Strong organizational skills and the ability to work independently and adapt to changing situations as daily labor management changes. * Ability to organize and maintain accurate electronic and paper filing systems. * Knowledge of personal computers and related applications. * Ability to identify and efficiently solve problems in a timely manner. * Must be reliable, dependable and display a professional disposition. * Excellent interpersonal and customer service skills required. * Ability to understand written and oral instructions. * Ability to communicate clearly and maintain effective working relationships with team members and managers. * Ability to be flexible, patient, and attentive to details. * Ability to maintain confidential information. Why New Perspective Senior Living? A career with a purpose starts here! This is an exciting time to join New Perspective. We are a growing company serving over 2,000 seniors today with a goal of reaching 10,000 by 2025. Our growth is creating energy, excitement, and the opportunity to make a difference in the lives of others. We have a culture of servant leadership and collaboration that supports each team member's personal and professional development. At New Perspective you're not just an employee, you are a valued member of our team. Team Member Benefits & Perks* * Medical, Dental, & Vision Insurance * 401(k) with Company Match! * Paid Time Off and Holidays * Company-Paid Basic Life Insurance * Voluntary Short-Term Disability * Company-Paid Long-Term Disability * Health Reimbursement Account/Health Savings Account * Flexible Spending Accounts * Education assistance - up to $5,000 per calendar year! * Leadership Development & Career Advancement * Real-time Access to Earned Wages * Referral Bonuses * Employee Assistance Program * Benefits vary by full-time, part-time, and PRN status. New Perspective is an Equal Opportunity Employer. INDHRLY
    $30k-35k yearly est. 3d ago
  • Executive Assistant II

    Akron Children's Hospital 4.8company rating

    Office manager/administrative assistant job in Hudson, OH

    Full-Time, 40 hours/week Monday - Friday 8 a.m. - 5:00 p.m. Onsite Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Responsibilities: 1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Administrative Staff as needs and staffing dictate, and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Acts as a customer service representative for CHMCA by promoting the “Spirit of Service” attitude, exhibiting the attitudes and behaviors that comprise the House Rules regarding professionalism, teamwork, courtesy and communication. 9. Other duties as required. Other information: Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. 2. Experience working with all levels within an organization is preferred. 3. Familiarity with medical and legal terminology helpful but not mandatory. 4. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 5. Proficient secretarial and analytical skills to include: typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 6. Must project a highly professional image to contacts both in person and on the phone. 7. Must have exceptional organizational skills including the ability to prioritize work. 8. Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision. 9. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 10. Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives. 11. Position requires considerable use of discretion, tact, diplomacy and judgment 12. Must have the ability to maintain security of corporate activities and confidential personnel action. 13. Possesses excellent time management skills with the ability to be flexible and multitask. 14. Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support. Education and Experience 1. Education: High School or equivalent required; bachelor's degree preferred. 2. Certification: Notary Public license helpful, but not mandatory. 3. Years of experience: minimum of 3 required, additional preferred 4. Years of experience supervising: N/A Full Time FTE: 1.000000 Status: Onsite
    $42k-52k yearly est. 11d ago
  • Dental Front Desk Administrative Assistant

    Perfect Smile Dental of Erie

    Office manager/administrative assistant job in Erie, PA

    Job Description Join a growing private dental practice where your organizational skills and friendly demeanor make a real impact! Perfect Smile Dental is looking for a professional and personable Front Desk / Scheduling Coordinator to support our team. If you thrive in a fast-paced environment and enjoy helping patients, feel welcome and cared for, we'd love to meet you! Position Type: Full-Time Schedule: Monday - Friday Key Responsibilities: • Greet patients and visitors with warmth and professionalism • Manage appointment scheduling, confirmations, and cancellations • Answer phone calls and respond to patient inquiries • Maintain and update patient records accurately • Coordinate with clinical staff to ensure smooth daily operations • Assist with billing, insurance verification, and payment processing • Perform general administrative duties including filing and data entry Qualifications: • Dental office experience preferred • Strong organizational and multitasking abilities • Excellent verbal and written communication skills • Proficiency with dental practice management software (a plus) • Friendly, team-oriented attitude with a focus on customer service What We Offer: • Competitive salary and bonus opportunities • Health, dental, and vision insurance • Paid time off and holidays • Monthly Wellness Bonus • 401K • A positive, collaborative work culture Ready to be the welcoming face of Perfect Smile Dental? Apply now! Skills: General Practice Billing Insurance Scheduling Open Dental
    $29k-36k yearly est. 9d ago
  • Dental Office Manager

    Tag-The Aspen Group

    Office manager/administrative assistant job in Macedonia, OH

    At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full - Time Salary: $50000 - $55000 /year + monthly and quarterly incentive earnings ** At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Additional Additional Job Description Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. **Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
    $50k-55k yearly 5d ago

Learn more about office manager/administrative assistant jobs

How much does an office manager/administrative assistant earn in Millcreek, PA?

The average office manager/administrative assistant in Millcreek, PA earns between $25,000 and $56,000 annually. This compares to the national average office manager/administrative assistant range of $27,000 to $55,000.

Average office manager/administrative assistant salary in Millcreek, PA

$37,000
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