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Office manager/administrative assistant jobs in Mississippi - 74 jobs
Executive Assistant to the Vice President
MSU Jobs
Office manager/administrative assistant job in Starkville, MS
Independently manages and oversees the activities of the Vice President of a major, multifaceted division of the University. Acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office and assists and represents the office principal in communicating with constituents. Researches, prioritizes, and follows-up on multiple issues and concerns addressed to the office principal, including those of a sensitive and/or confidential nature. Manages a variety of special projects, some of which may have institutional impact. Salary Grade: 14 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Essential Duties and Responsibilities: 1. Serves as the primary point of initial contact on any matter directed to the office by University and community constituencies; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response. 2. Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments, and implementation of effective operating policies, procedures, and systems. 3. Manages special programs for the office principal, some of which may have University-wide impact. 4. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations. 5. Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise. 6. Coordinates and/or assists with establishing or recommending budget allocations for the office and reviews revised and final budgets; may coordinate the budget processes for one or more other internal or external organizational entities, as specifically assigned. 7. Reviews and approves transactions, as assigned, and advises the office principal on appropriate disposition; provides key coordination and consultation with regards to faculty/staff recruitment and hiring, as appropriate to the position. 8. Provides assistance in the understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards. 9. Participates in various committees and professional organizations. 10. Oversees the planning and coordination of key special events for the office principal. 11. Performs miscellaneous job-related duties as assigned. Supervisory Responsibility: This position may supervise/coordinate the work of other staff. Minimum Qualifications: Bachelor's degree* Business or other related discipline. Seven years' of directly related experience to the duties and responsibilities specified. A valid driver's license is required. *Any equivalent combination of education and/or experience will be considered for this position. Preferred Qualifications: Administrative experience supporting executive officers in a University setting Knowledge, Skills, and Abilities: 1. Direct, supervise, and coordinate the administrative function of a complex office. 2. Manage complex events calendar for unit; coordinate the logistics of unit functions and events. 3. Manage complex scheduling as directed for the Vice President. 4. Prepare documents for the Vice President as needed for meetings. 5. Study, analyze, and recommend procedures and processes to improve continuity and simplify reporting 6. Manage the daily financial activities of the department or unit, which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations 7. Coordinate, design, and implement internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university. 8. Develop and implement systems and processes to establish and maintain records for the operating unit. 9. Prepare, in conjunction with the budget office, budget requests, operating budgets and formal budget revisions as required. 10. Coordinate the preparation of reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets. 11. Evaluate and/or negotiates contracts for the purchase of services in coordination with the university purchasing department. 12. Manage cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue. 13. Fleet Management. 14. As appropriate to the needs of the unit, may oversee auxiliary units. 15. Represents the organization at various community and/or business meetings, committees, and task forces. 16. Performs miscellaneous job-related duties as assigned. Working Conditions and Physical Effort No or very limited physical effort required. No or very limited exposure to physical risk. Work is normally performed in a typical interior/office work environment. Position may require occasional travel. Instructions for Applying: Apply online, attaching a resume and cover letter. Screening Date: Screening will begin on November 11, 2024 and continue until the position has been filled. Equal Employment Opportunity Statement: MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.$33k-44k yearly est. 60d+ agoOffice & Inventory Operations Manager - Data-Driven Operations + Process Optimization
Staffers Inc.
Office manager/administrative assistant job in Ridgeland, MS
Office & Inventory Operations Manager - Data-Driven Operations + Process Optimization Our team is partnering with a long-standing, family-owned Mississippi company with over 50 years of proven success. They're seeking an Office & Inventory Operations Manager who brings structure, accuracy, and strategic thinking to the operational backbone of the business. This role is ideal for someone who excels at analyzing data, improving processes, and creating systems that directly impact revenue, efficiency, and the company's ability to scale. You'll play a key role supporting the General Manager in shaping the company's operational future. What You'll Lead Support daily office and operational functions to ensure productivity, accuracy, and exceptional customer service Oversee all areas of inventory management across multiple locations-auditing weekly counts, reconciling discrepancies, and placing replenishment orders Use advanced Excel skills and Route Manager software to download, analyze, and forecast inventory usage Drive process improvements by developing and implementing streamlined operational policies and procedures Provide project management support for initiatives tied to the annual operating plan Partner with finance and operations teams to control inventory costs and ensure quality, delivery, and budget expectations are met Hire, train, and coach office and warehouse support staff Analyze performance data, customer feedback, and sales insights to contribute to company growth Prepare inventory and usage forecast reports for leadership$32k-54k yearly est. 60d+ agoDental Office Manager
Healthy Smiles Family Dentistry
Office manager/administrative assistant job in Gulfport, MS
Job DescriptionBenefits/Perks 401K Matching Competitive Compensation Medical Insurance Personal Days We are seeking a office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. This individual must have a strong knowledge of dental insurances and dental assisting. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, overseeing staff, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Oversee training and development of team Collaborate with owner to create, update, and maintain office procedures Maintain office equipment in good working order Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Ensure credentialing of insurances are completed in a timely manor Qualifications High school diploma/GED required, some college preferred Previous experience as an Dental Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Strong knowledge of dental insurance and prior authorizations required Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills$34k-50k yearly est. 16d agoOffice Manager
Legacy Hospice, Inc.
Office manager/administrative assistant job in Southaven, MS
Job Description Office Manager - Hospice Job Type: Full-Time | Hourly About Us At Legacy Hospice, we're committed to providing compassionate, high-quality care to patients and families facing life-limiting illnesses. We are seeking a detail-oriented and dependable Office Manager to keep our daily operations running smoothly and support our care team in making a difference every day. What You'll Do As the Office Manager, you will serve as the hub of our hospice branch operations-supporting administrative tasks, managing clinical records, coordinating supply orders, and assisting with payroll and billing functions. Maintain accurate and up-to-date patient records in compliance with regulatory guidelines Manage phone calls, scheduling updates, and interoffice communications Order, track, and maintain medical and office supplies Support clinical staff with documentation needs and data entry Coordinate invoices, billing, and payroll communication with the corporate office Assist with internal audits and compliance tasks Track patient admissions, discharges, and recertification dates Participate in team meetings, trainings, and community outreach events Qualifications High school diploma or equivalent required (Associate's degree preferred) Minimum 2 years of experience in an administrative role, preferably in a healthcare or hospice setting Proficient in Microsoft Office and general office technology (phones, printers, tablets, etc.) Familiarity with healthcare billing, EMRs, or clinical documentation systems a plus Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to handle confidential information professionally Valid driver's license, auto insurance, and reliable transportation Please note: Legacy Hospice is a drug-free workplace. Pre-employment drug screening is required, including testing for marijuana. What We Offer Mission-driven culture focused on patient dignity and compassionate care Competitive pay and benefits Supportive team environment Opportunities for professional growth and development Competitive hourly wage and mileage reimbursement where applicable Apply today to help make a meaningful impact behind the scenes of patient care.$25k-37k yearly est. 3d agoOffice Manager -Starkville Gas LP
Ergon, Inc.
Office manager/administrative assistant job in Starkville, MS
Job Description PLEASE NOTE: Pay ranges or amounts listed on third-party job sites are not provided by Ergon Inc. or affiliated companies and may not reflect actual compensation. Pay will be discussed during the interview process and is based on qualifications and experience. Position Title: Office Manager Reports to: Branch Manager Starkville Gas is a family-owned business with more than 70 years of experience serving homes and businesses across the Southeast. With over 30 locations in 5 states, we are a relationship-driven organization built on strong connections with our employees, customers, and communities. As part of the Ergon family of companies, we combine the responsiveness and personal touch of a family business with the resources and professionalism of a larger organization. Our culture emphasizes safety, integrity, and teamwork, and we are dedicated to supporting employee growth while delivering exceptional service. Job Summary: Based in Starkville, MS, our Office Manager is responsible for overseeing daily administrative, customer service, and billing operations. This role ensures efficient office workflows, accurate financial and customer records, and high-quality customer service. The Office Manager will work extensively within Cargas Energy software to manage billing, accounts receivable, customer data, and reporting. Key Responsibilities: Oversee daily office operations to ensure efficient workflow, confidentiality, and compliance with company policies and industry regulations Supervise and support office and customer service staff, coordinate scheduling, correspondence, and internal communications Maintain office policies, procedures, documentation, and regulatory records, including safety and DOT requirements Manage customer service operations, including account inquiries, payments, service requests, and timely issue resolution Maintain accurate customer records, service histories, and data integrity for accounts, pricing, deliveries, and payments Administer billing cycles, invoicing, payment processing, accounts receivable, collections, and customer credit balances using Cargas Energy Prepare, reconcile, and analyze daily, weekly, and monthly financial and operational reports; assist with month-end close Serve as the primary office subject-matter expert for Cargas Energy, including reporting, system updates, process improvements, and staff training Coordinate with external accountants, management, and other stakeholders as needed Qualifications: High school diploma or equivalent 3+ years of office management or administrative experience Experience in accounting, billing, accounts receivable, and basic bookkeeping Strong customer service, communication, organizational, and problem-solving skills Proficient in Microsoft Office (Excel, Word, Outlook) Professional, friendly, and patient demeanor Supervisory or team leadership experience Experience with Cargas Energy or similar energy/propane software preferred Experience in the propane, fuel, or energy industry preferred What We Offer: Competitive pay Medical, Dental, Vision & Life Insurance 401 (k) with company match Paid time off (PTO) Employee propane discount Stability, support, and room to grow At Ergon Inc., we live by our core values: Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service. Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're the experts; we demonstrate it through technical expertise, category innovation and care for what we do. We call this selfless leadership. Purposeful Growth: We believe employee growth and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has always reinvested tremendously back into the business, but not just growing for the sake of growing, but growing in a careful and strategic way. Respectful Relationships: And together, we foster a culture of respect, acceptance and diversity of ideas and of people. Our differences make us stronger. And we're united by our shared values, always forging respectful relationships. Come join the team! Must be able to pass a pre-employment drug screen and background check. A clean MVR is required. We are an EEO/AAP employer. Job Role: Office Manager Location: Starkville Gas, 1424 Louisville Street, Starkville, MS 39759 Employment offer contingent upon pre-employment drug test, background check, and MVR. Job Posted by ApplicantPro$32k-41k yearly est. 27d agoOffice Manager
Jackson Public Schools Ms
Office manager/administrative assistant job in Jackson, MS
Qualifications High school diploma two years of business college preferred Proficiency in oral and written communication Ability to establish and maintain cooperative working relationships Ability to type 40 words per minute Proficiency in computer skills (Word, Excel, and SAM) Loyalty and discretion Reports To Building principal or principal's designee Job Goal To assure a smooth and efficient operation of the school office in order to impact positively the education of children Essential Functions Serves as student administration management (SAM) system administrator and primary contact; assists with SAM training; ensures timelines are met; inputs and maintains required data on student administration management system; runs site specific queries/reports. Serves as secretary/receptionist for building principal; organizes, manages, and supervises office operations and personnel; performs a variety of administrative support functions regarding school personnel including entering payroll, purchase orders, and requests for maintenance and building repair. Orders and stores all supplies; request checks for payment of school expenditures; assists with inventory of school's furniture and equipment. Administers medication to students with parent authorization; monitors students on medication; provides minor first aid and notifies parents in case of emergency. Opens, sorts, and routes mail, packages and special deliveries to appropriate individuals and departments. Assists with handling attendance, tardiness, and dismissals of students; schedules students and changes student schedules as directed. Operates a variety of office equipment including typewriters, computers, and facsimile machines; inputs and retrieves data and text and maintains disk filing and storage. Enters food service report; secures and stores lunch applications for federal lunch program; maintains list of students who receive assistance from Department of Human Services. Collects and receipts all money, maintains proper bookkeeping, and prepares funds for deposit. Handles arrangements for transportation for field trips and special events. Performs other related duties as requested or assigned. Evaluation Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel. Salary Information Classification: Elementary Office Manager Scale: Classified Grade: F Days Employed: 225 per school year Beginning Salary $20.00 per hour Overtime: Non-exempt$20 hourly 47d agoOffice Manager
DCS Asset Maintenance
Office manager/administrative assistant job in Olive Branch, MS
DCSAM is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive generous compensation packages, employee engagement events & career development programs, just to name a few of the perks of being part of the DCSAM family! To provide quality service, we need top-of-the-line employees. That is why we offer great compensation, awesome benefits, and a work environment worth bragging about! Job Description DCSAM is seeing an organized and experienced Office Manager. The Office Manager provides overall office support for Branch Manager or Project Management and may supervise other Administrative or office support roles. Major Duties and Responsibilities: Sort, organize, and distribute incoming paperwork and correspondence Maintain and troubleshoot office equipment, including copiers, fax machines, and mobile devices Order and manage office supplies, furniture, and technology resources Prepare and coordinate return shipments and logistics Coordinate recruitment activities, including temporary staffing when needed Provide administrative support to managers, helping balance workloads and priorities Collaborating with the Project Manager on invoicing and reporting needs Prepare and maintain accurate personnel records and new hire documentation Keep the employee manual and company policies up to date Coordinate hiring, layoff, termination, and other HR paperwork with the corporate office Work closely with corporate payroll to ensure timely and accurate payroll processing Maintain organized and confidential employee files Enter and transmit weekly figures and performance metrics Oversee office telephone systems and ensure reliable internal communications Qualifications 18 years of age or older. High School Diploma or GED Previous Office Management experience required. Knowledge of Microsoft Office, especially Excel and Word required. Additional Information Benefit Highlights: Challenging and rewarding work environment Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401(K) Generous Paid Time Off Career Development Salary: D.O.E Come be a part of the DeAngelo family, today! DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCSAM is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. DCSAM offers subcontracting services to government agencies as such, candidates may be subject to pre-employment screenings such as criminal background checks, pre-employment, post-accident & reasonable impairment drug screenings, motor vehicle record checks, etc. as such, DCSAM complies with all federal and state regulatory guidelines including the FCRA.$36k-49k yearly est. 3d agoOffice Manager
Gateway Behavioral Health Services
Office manager/administrative assistant job in Jackson, MS
The Office Manager is responsible for the general flow of patients in and out of the office which includes confirming all new patient paperwork has been completed, obtaining new insurance information, notifying providers when patients are ready for their appointments, collection for services rendered and confirming/ filling schedule. QUALIFICATIONS Essential Duties Greets patients and visitors. Inquire with each patient if there are any changes to the address, email, phone numbers and update accordingly. Also inquire if there are insurance changes. Verify insurance for active coverage. Answer telephone. Schedule appointments for patient care and to maximize production goals. Confirm all new patient paperwork has been completed. Collect co-pay and schedule next-appointment. Serve as back up when needed. Sort/distribute incoming mail. Be available when any service techs, fire inspectors, etc. come into the office as they will need to be escorted through the office. Keep the front desk and reception areas clean, order supplies, restock patient restrooms with supplies and empty the trash. Keep staff informed of any scheduling concerns. Scan documents into client record. Document and maintain records of daily meetings and monthly staff meeting. Maintain patient confidentiality and secure electronic Protected Health Information (PHI) under HIPAA. Other related duties as assigned. . Requirements: Knowledge/Skills/Abilities Knowledge of English composition, grammar, spelling and punctuation. Skilled in the use of basic office equipment such as: telephones, calculators, copier, fax, computers and computer software (MS Excel, Word, Practice Management software). Ability to be professional and maintain composure when dealing with stressful situations. Ability to cooperatively work with staff and patients and build relationships of trust. Ability to prioritize, organize and complete tasks timely. Ability to accept constructive criticism. Ability to understand and follow written and verbal instructions. Ability to collect data, establish facts and maintain confidentiality. Ability to communicate and express thoughts and ideas clearly and competently. Ability to quickly grasp relevant concepts regarding duties and responsibilities. Greet visitors and patients professionally and courteously. Education/ Experience High school diploma or equivalent Medical office experience preferred Prior insurance experience preferred Physical/ Environmental Requirements Must be able to lift up to 35 pounds. Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to patients and staff. Must be able to read memos, computer screens, personnel forms and clinical and administrative documents. Must have high manual dexterity. Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn. GATEWAY BEHAVIORAL HEALTH SERVICES is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company$32k-41k yearly est. 31d agoExecutive Assistant-Coordinator
The Solutions Team Inc.
Office manager/administrative assistant job in Flowood, MS
Job DescriptionDescription: The Executive Coordinator will provide high-level administrative support to the CEO. Reporting directly to the CEO, the Executive Coordinator provides executive support in a one-on-one working relationship. The Executive Coordinator also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Coordinator must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. ROLE OBJECTIVE: Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. KEY RESPONSIBILITIES: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Sustain a daily calendar of meetings and events. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with Manage the Executive's contacts Assist in preparing and managing presentations and decks. Be responsive to emails/texts/phone calls, with contact outside normal business hours Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. Use discretion, confidentiality, and good judgment to handle C-Level matters. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. Organize complex calendars and schedules; resolving any scheduling issues Requirements: SKILLS AND QUALIFICATIONS: Bachelor's degree (preferred) 3+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Flexible hours as dictated by the needs of business for projects and meetings. PREFERRED ATTRIBUTES: Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence - perform duties at the highest level possible on a consistent basis. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player - have team-oriented experience and approach. Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties. Ability to think outside of the box with a sense of urgency. Benefits: 100% Healthcare Insurance Coverage Dental/Life/Vision Insurance Offered 401K Quarterly Bonuses $50/Phone Expense Paid each month Up to 3 Weeks Paid Time Off Job Type: Full-time Salary: From $40,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Supplemental pay types: Bonus pay Ability to commute/relocate: Flowood, MS 39232: Reliably commute or planning to relocate before starting work (Required) Experience: Microsoft Excel: 1 year (Required) Microsoft Powerpoint: 1 year (Required) Work Location: In person$40k yearly 6d agoOffice Manager/ Rehab Coordinator
Continuum Rehab Therapy
Office manager/administrative assistant job in Southaven, MS
Job DescriptionDescription: OFFICE MANAGER | Desoto Healthcare Southaven, Mississippi Continuum Rehab Therapy is seeking an individual with medical office experience to join our therapy TEAM in the role of Rehab Coordinator at a skilled nursing facility in Southaven, Mississippi. Strong computer skills are a must. Basic Function The position provides clerical support for the Director of Rehabilitation and the Rehabilitation team at a local skilled nursing facility. The position has regular contact with staff members, patients, patients' families, physicians, nurses, and other staff as appropriate. About Our Company Continuum Rehab Therapy, LLC is a progressive, leading-edge rehab therapy company serving multiple states. There's a reason rehab is part of our name - it's the core of everything we do for our residents. For more information about this position, contact Lauren Berry (**********************) Be sure to check out our website, Continuum Rehab Therapy (continuumtherapy.com) Requirements: Experience in a medical office or the medical field Insurance verification experience Strong communication and social skills for interacting with patients and therapists Excellent writing skills are required Organized and good with time management$26k-37k yearly est. Easy Apply 16d agoOffice Manager
Hinds County, Ms
Office manager/administrative assistant job in Jackson, MS
The Office Manager is accountable to the Hinds County Election Commission Office. This position performs a variety of administrative activities that support the overall processes of the election commission office. Essential Functions and Responsibilities Open and Close Officer for Operations (8:00a.m. - 5:00p.m.) Greet Clients Provide professional and courteous customer service at all times Maintain confidentiality of voter information Answer phone and take messages Submit requisitions and receive supplies Be able to multi-task Provide clerical support to the Election Commissioners Upkeep of office supplies Assist with the daily operations of the Office of Election Commission including: Address Change of Voters Print/Send Voter's Card Maintain Registered Voter List in SEMS (record/scan returned mail, jury summons, death list and etc.) Prepare Precinct Bags with Supplies and Documents needed for Election Day Making Copies of Training Manuals Scheduling Training for Poll Workers Election Prep and Breakdown as needed Perform other duties as assigned Physical Requirements The employee must be able to: Lift a minimum of 20 pounds frequently (over 33% of the time) Regularly stand for extended periods of time Constantly operate a computer Minimum Qualifications High school diploma / GED or Equivalent Ability to be bonded Terms of Employment This a non-exempt position. This is an At-Will employment position Equal Employment Opportunity Statement It is the policy of Hinds County to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Hinds County prohibits any such discrimination or harassment. The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts Hinds County's right to assign or reassign duties and responsibilities to this job at any time unless restricted by law. Starting Salary $38,500 Job Posting Close Date Open Until Filled$38.5k yearly 60d+ agoOffice Manager
Tougaloo College
Office manager/administrative assistant job in Jackson, MS
The Office Manager reports directly to the Facilities Manager. The responsibilities of the Office Manager include managing the overall operations of the Office of Facilities and Real Property Management, including providing great customer service, assigning and managing the work order process, preparing purchase requisitions, and ensuring the efficient and effective flow of the sector office. Duties * Assist the Vice President and the Facilities Manager in maintaining a professional office environment. * Responsible for answering the phones. assigning and managing work orders and providing customer service to the College community as it pertains to Facilities and Real Property Management. * Monitors walkie-talkie radio traffic and dispatches various personnel as necessary to various situations on campus according to priority. * Assist the Facilities Manager with facility rentals and special event logistics. * Prepares purchase requisitions and assists in maintaining the department's budgets and records, including equipment and supplies inventory. Maintains all office files in a professional manner. * Responsible for coordinating the calendar schedule of the Vice President and the Facilities Manager. * Responsible for maintaining records for scheduling the use of the College's transportation fleet, including the College's buses and automobiles. and rental vehicles. * Pick up. son and route incoming mail and process outgoing mail. * Maintain inventory, order, and distribution of office supplies. * Contact contractors and vendors for bids. scheduling. ordering and information. * Under the direction of the Vice President. supervises the student workers assigned to our department. * Assist with the management of Title III and SAFRA projects and reports. * Coordinate, perform, and assist all other areas that ensure the successful and professional operation of the Office of Facilities and Real Property Management. Required Knowledge, Skills and Abilities * High School education or equivalent. * A minimum of three to five years of progressive secretarial, dispatch, or office management experience is required. * Good oral and written communication skills. * Computer literacy in the areas of Microsoft Word, Excel, and other technologies is expected. Date of Position Opening 2025-11-01 Application Deadline Until position filled Salary Commensurate with experience Job listing Job Posting- Office Manager 2025.pdf Email App/Resume/Cover Letter to: **************************** In order to apply for a position, click the Employment Application link and complete the form. Physical Address: Tougaloo College Attention: Director of Human Resources 500 West County Line Road Tougaloo, MS 39174 TOUGALOO COLLEGE IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, AGE, NATIONAL ORIGIN, SEXUAL ORIENTATION, DISABILITY, CITIZENSHIP, VETERAN STATUS, GENETIC INFORMATION, GENDER IDENTITY; OR ANY OTHER LEGALLY PROTECTED STATUS. THE COLLEGE PROHIBITS SEXUAL HARASSMENT, INCLUDING SEXUAL VIOLENCE.$29k-34k yearly est. Easy Apply 60d+ agoOffice Manager
Lauderdale County Sheriff's Department
Office manager/administrative assistant job in Meridian, MS
Lauderdale County Sheriff's Department currently has an opening for office manager. Ideal candidate would have experience in the following areas. Human Resources, Payroll, Basic Accounting, Customer Service, Record Retention, Management of staff up to 10 employees. Please see full job description.$25k-37k yearly est. 5d agoOffice Manager/Keyholder
Generator Supercenter
Office manager/administrative assistant job in Jackson, MS
Benefits: Free Friday Breakfasts A positive and collaborative work environment Voluntary Life Insurance Short and Long Term Disability Medical, Dental and Vision 401K Matching (after 6 months of employment) Company work truck is provided * offered after 60 days of employment Company OverviewGenerator Supercenter is the company for all your generator needs. We provide high-quality models, have factory-certified technicians for repairs and maintenance, and offer turnkey installations. We are the number #1 Generac dealer in North America. Our employees have extensive training to provide a professional experience every step of the way. Our mission is …. To joyfully provide comfort and peace of mind for our customers. To be an outstanding partner to our suppliers. To change the lives of our team members by giving direction, respect, and the opportunity for financial growth. To think and act in alignment with our Creator. Responsibilities Primary lead setter and lead generator for the area sales team. Responsible for opening and closing the retail showroom. Supports company operations by maintaining office systems and supervising staff. Maintains office efficiency by planning and implementing office systems and layouts. Review sales folders for accuracy. Contribute to team effort by accomplishing related tasks as needed. Qualifications Proven experience in office managerial roles, with at least 2 years experience. Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks. Organization and the ability to multitask to complete a wide variety of tasks. Ability to maintain confidentiality and handle sensitive information. Flexibility to help them adjust to new tasks should the company or office need change. Strong interpersonal skills to interact positively with all employees. Leadership ability to manage challenges and oversee employees. Attention to detail to ensure tasks are completed thoroughly and correctly. Proficient in MS Office, including Word, Excel, and PowerPoint. Must practice regular and dependable attendance. This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Join The Generator Supercenter Family - Here it's not just some catchy phrase; it's a lifestyle. We're looking for amazing people who believe in helping others, through the sales, installation, and maintenance of whole home generators that empower our customers with peace of mind, security, and freedom. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Generator Supercenter Corporate.$25k-37k yearly est. Auto-Apply 60d+ agoOffice Manager
Deangelo Brothers, LLC
Office manager/administrative assistant job in Southaven, MS
DCSAM is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive generous compensation packages, employee engagement events & career development programs, just to name a few of the perks of being part of the DCSAM family! To provide quality service, we need top-of-the-line employees. That is why we offer great compensation, awesome benefits, and a work environment worth bragging about! Job Description DCSAM is seeing an organized and experienced Office Manager. The Office Manager provides overall office support for Branch Manager or Project Management and may supervise other Administrative or office support roles. Major Duties and Responsibilities: Sort, organize, and distribute incoming paperwork and correspondence Maintain and troubleshoot office equipment, including copiers, fax machines, and mobile devices Order and manage office supplies, furniture, and technology resources Prepare and coordinate return shipments and logistics Coordinate recruitment activities, including temporary staffing when needed Provide administrative support to managers, helping balance workloads and priorities Collaborating with the Project Manager on invoicing and reporting needs Prepare and maintain accurate personnel records and new hire documentation Keep the employee manual and company policies up to date Coordinate hiring, layoff, termination, and other HR paperwork with the corporate office Work closely with corporate payroll to ensure timely and accurate payroll processing Maintain organized and confidential employee files Enter and transmit weekly figures and performance metrics Oversee office telephone systems and ensure reliable internal communications Qualifications 18 years of age or older. High School Diploma or GED Previous Office Management experience required. Knowledge of Microsoft Office, especially Excel and Word required. Additional Information Benefit Highlights: Challenging and rewarding work environment Competitive Compensation Excellent Medical, Dental, Vision and Prescription Drug Plan 401(K) Generous Paid Time Off Career Development Salary: D.O.E Come be a part of the DeAngelo family, today! DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCSAM is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. DCSAM offers subcontracting services to government agencies as such, candidates may be subject to pre-employment screenings such as criminal background checks, pre-employment, post-accident & reasonable impairment drug screenings, motor vehicle record checks, etc. as such, DCSAM complies with all federal and state regulatory guidelines including the FCRA.$33k-46k yearly est. 9h agoOffice Manager/ Timekeeper
Insight Global
Office manager/administrative assistant job in Byhalia, MS
The Timekeeper/Office Manager will serve as the administrative backbone of a major construction project, ensuring accurate labor tracking, smooth office operations, and consistent communication across field and management teams. This role requires exceptional organizational skills, strong Excel proficiency, and the ability to thrive in a fast‑paced, field‑based environment. This is a full‑time, on‑site position for the duration of the construction project. Key Responsibilities Timekeeping & Payroll Support Maintain daily and weekly timekeeping records for all craft and subcontractor personnel. Verify hours, classifications, cost codes, and approvals prior to payroll submission. Reconcile discrepancies and coordinate with supervisors to resolve issues quickly. Prepare and distribute daily manpower reports and productivity summaries. Office Management Oversee day‑to‑day office operations for the construction site, ensuring a clean, organized, and efficient workspace. Manage document control, including filing, scanning, and distributing drawings, RFIs, submittals, and correspondence. Support onboarding of new site personnel, including badging, orientation paperwork, and roster updates. Coordinate deliveries, maintain office supplies, and manage vendor interactions. Assist project leadership with scheduling, meeting coordination, and administrative tasks. Reporting & Documentation Create and maintain spreadsheets, logs, and trackers using advanced Excel functions (VLOOKUP, pivot tables, formulas, data validation). Prepare weekly and monthly reports for project management and corporate teams. Maintain accurate records for compliance, safety, and audit requirements We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements Qualifications Previous experience as a timekeeper, office manager, or administrative coordinator-preferably in construction or industrial environments. Strong Excel skills with the ability to build and maintain complex spreadsheets. Excellent communication, organization, and problem‑solving abilities. Comfortable working on an active construction site and supporting field operations. Ability to maintain confidentiality and handle sensitive payroll information. Reliable, punctual, and able to work the required 6:00 AM-4:30 PM schedule.$24k-36k yearly est. 4d agoSMRMC Full Time 1533-Office Manager/Outpatient-7132 Summit Family Practice
Southwest Mississippi Regional Medical Center
Office manager/administrative assistant job in McComb, MS
Job Summary: The Clinic Office Manager must be a graduate of associate degree in business or graduate of business college preferred. The Clinic Manager will be responsible to provide oversight of clinic productivity, accurate/timely billing processes and maintaining of patient's clinic records. Must demonstrate ability to maintain adequate cash flow, monitor and control overall clinic costs, motivates staff, delegates duties, solve problems and manages conflict and crisis situations. Will generate reports, perform payroll procedures, promote information management, and maintain customer satisfaction. May be required to perform general clerical duties to include, but not limited to, preparing correspondence, answering phones, relaying messages, and communicating information, and check hospital e-mail frequently for updates and notifications. Will maintain an organized work environment, demonstrate accurate oral and written communication skills, use office equipment efficiently. Will utilize the hospital computer system to manage data entry and correspondence. Will perform general receptionist duties if needed. May from time to time be asked to fill in at other clinics as a manager if needed. As determined by the Director, the Clinic Office Manager will be assigned up to 80 hours per pay period. Some weekend work possible. The Clinic Office Manager is expected to function within the scope of approved policies, procedures, and regulations for the clinic and organization. May be responsible to assist with orientation and preceptorship of other personnel assigned to clinic. Must demonstrate successful completion of pre-employment skills testing. Must be able to work and relate in a professional, non-defensive manner with peers, physicians/nurse practitioners, administration, patients, and visitors. Attendance to yearly mandatory education requirements is nonnegotiable and will be the responsibility of the employee to arrange and attend sessions.$31k-44k yearly est. Auto-Apply 40d agoRHC Office Manager
Freedom Magnolia
Office manager/administrative assistant job in Magnolia, MS
NOTE: this position is currently filled. However, it is the policy of Freedom Behavioral to continue to take applications so that we can ensure there is no disruption in patient care if a vacancy occurs. to run our Rural Health Clinic*** The Office Manager is responsible for the day-to-day operations of the Rural Health Clinic including planning, organizing and directing all activities within the Clinic; providing direction and assistance to staff, patients, physicians and other clients. The Office Manager serves as point of contact for the Clinic and facilitates communication between clinic and all departments. He/She will supervise and coordinate activities of office staff, prepare work schedules and expedite work flow. He/She is responsible in keeping the provider(s) informed of both progress and potential problems, and for the direction and evaluation of patient care delivery. He/She supports the billing/finance department by daily monitoring of billing and collections. He/She will be responsible for supervising revenue cycle functions that include billing, insurance, filing claims and collections. Full-time employees qualify for medical/dental/vision/supplemental benefits, 401k as well as PTO. Requirements: CPR High School Diploma or equivalent Knowledge of Excel & Word Demonstrate effective relationship skills, decision-making skills and verbal and written communication skills Must have strong analytical abilities, strong communication skills, and be able to work with little or no supervision in order to carry out the practice goals and objectives Must be able to lead, as well work in a team environment Freedom Behavioral Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or any any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.$25k-38k yearly est. 32d agoOffice Manager - Starkville Gas LP
Ergon
Office manager/administrative assistant job in Starkville, MS
PLEASE NOTE: Pay ranges or amounts listed on third-party job sites are not provided by Ergon Inc. or affiliated companies and may not reflect actual compensation. Pay will be discussed during the interview process and is based on qualifications and experience. Position Title: Office Manager Reports to: Branch Manager Starkville Gas is a family-owned business with more than 70 years of experience serving homes and businesses across the Southeast. With over 30 locations in 5 states, we are a relationship-driven organization built on strong connections with our employees, customers, and communities. As part of the Ergon family of companies, we combine the responsiveness and personal touch of a family business with the resources and professionalism of a larger organization. Our culture emphasizes safety, integrity, and teamwork, and we are dedicated to supporting employee growth while delivering exceptional service. Job Summary: Based in Starkville, MS, our Office Manager is responsible for overseeing daily administrative, customer service, and billing operations. This role ensures efficient office workflows, accurate financial and customer records, and high-quality customer service. The Office Manager will work extensively within Cargas Energy software to manage billing, accounts receivable, customer data, and reporting. Key Responsibilities: Oversee daily office operations to ensure efficient workflow, confidentiality, and compliance with company policies and industry regulations Supervise and support office and customer service staff, coordinate scheduling, correspondence, and internal communications Maintain office policies, procedures, documentation, and regulatory records, including safety and DOT requirements Manage customer service operations, including account inquiries, payments, service requests, and timely issue resolution Maintain accurate customer records, service histories, and data integrity for accounts, pricing, deliveries, and payments Administer billing cycles, invoicing, payment processing, accounts receivable, collections, and customer credit balances using Cargas Energy Prepare, reconcile, and analyze daily, weekly, and monthly financial and operational reports; assist with month-end close Serve as the primary office subject-matter expert for Cargas Energy, including reporting, system updates, process improvements, and staff training Coordinate with external accountants, management, and other stakeholders as needed Qualifications: High school diploma or equivalent 3+ years of office management or administrative experience Experience in accounting, billing, accounts receivable, and basic bookkeeping Strong customer service, communication, organizational, and problem-solving skills Proficient in Microsoft Office (Excel, Word, Outlook) Professional, friendly, and patient demeanor Supervisory or team leadership experience Experience with Cargas Energy or similar energy/propane software preferred Experience in the propane, fuel, or energy industry preferred What We Offer: Competitive pay Medical, Dental, Vision & Life Insurance 401 (k) with company match Paid time off (PTO) Employee propane discount Stability, support, and room to grow At Ergon Inc., we live by our core values: Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service. Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're the experts; we demonstrate it through technical expertise, category innovation and care for what we do. We call this selfless leadership. Purposeful Growth: We believe employee growth and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has always reinvested tremendously back into the business, but not just growing for the sake of growing, but growing in a careful and strategic way. Respectful Relationships: And together, we foster a culture of respect, acceptance and diversity of ideas and of people. Our differences make us stronger. And we're united by our shared values, always forging respectful relationships. Come join the team! Must be able to pass a pre-employment drug screen and background check. A clean MVR is required. We are an EEO/AAP employer. Job Role: Office Manager Location: Starkville Gas, 1424 Louisville Street, Starkville, MS 39759 Employment offer contingent upon pre-employment drug test, background check, and MVR.$32k-41k yearly est. 26d agoOffice Manager/ Rehab Coordinator
Continuum Rehab Therapy
Office manager/administrative assistant job in Southaven, MS
Full-time Description OFFICE MANAGER | Desoto Healthcare Southaven, Mississippi Continuum Rehab Therapy is seeking an individual with medical office experience to join our therapy TEAM in the role of Rehab Coordinator at a skilled nursing facility in Southaven, Mississippi. Strong computer skills are a must. Basic Function The position provides clerical support for the Director of Rehabilitation and the Rehabilitation team at a local skilled nursing facility. The position has regular contact with staff members, patients, patients' families, physicians, nurses, and other staff as appropriate. About Our Company Continuum Rehab Therapy, LLC is a progressive, leading-edge rehab therapy company serving multiple states. There's a reason rehab is part of our name - it's the core of everything we do for our residents. For more information about this position, contact Lauren Berry (**********************) Be sure to check out our website, Continuum Rehab Therapy (continuumtherapy.com) Requirements Experience in a medical office or the medical field Insurance verification experience Strong communication and social skills for interacting with patients and therapists Excellent writing skills are required Organized and good with time management$26k-37k yearly est. Easy Apply 60d+ ago
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