Office manager/administrative assistant jobs in Missouri

International Architects Atelier (IAA) is a distinguished, award-winning design firm founded in 1988 and headquartered in Kansas City. Our firm is built on a foundation of Collaboration, bringing together passionate and creative technical experts dedicated to exceptional service. We are committed to translating our clients' visions into innovative, solution-oriented designs that achieve Excellence and stand the test of time. At IAA, we champion Integrity, Community, Innovation, and Sustainability in every project, aiming to enhance the built environment in a meaningful and responsible manner. We foster a collaborative environment where every team member contributes to enriching our designs with diverse expertise and insights. Our extensive portfolio, including significant projects for public agencies and higher education institutions, showcases our commitment to these values. The Opportunity As part of our commitment to Excellence and the smooth functioning of our operations, IAA is seeking a highly organized and detail-oriented Office Manager. This crucial role will be the backbone of our administrative and financial operations, ensuring the firm runs efficiently and effectively. The successful candidate will manage the day-to-day administrative duties while maintaining the integrity of our financial records. Key Responsibilities and Focus AreasFinancial & Bookkeeping Management This role requires strong proficiency in QuickBooks and meticulous attention to financial detail, upholding IAA's commitment to Integrity. Accounts Payable (A/P): Manage the full A/P cycle: Entering and paying bills in QuickBooks, cutting check payments, and processing mailed/EFT payments. Issue checks to reimburse employee expenses. Accounts Receivable (A/R) & Invoicing: Prepare and issue invoices and send them to clients. Entering and receiving payments for invoices in QuickBooks. Prepare deposit slips and track payments received, ensuring proper filing. Keep track of invoicing status and consultant payments according to contract/fee proposals. Payroll & Liabilities: Manage payroll processing via QuickBooks Assisted Payroll. Review and approve employee timesheets using eBillity and sync with QuickBooks. Process and track payroll liabilities. Coordinate with the CPA. Reconciliation & Reporting: Perform monthly bank reconciliations in QuickBooks. Produce critical financial reports, including cash flow/income projection, expenses, accounts receivable (A/R) aging, and project hours vs. fee. Work with the CPA on quarterly and end-of-year financials. System Management: Create and maintain accurate records for new customers and vendors in QuickBooks. Human Resources & Compliance Process comprehensive new hire paperwork. Manage initial new hire orientation. Maintain employee records in both QuickBooks and hard files. Coordinate enrollment for employee benefits. Renew all necessary insurances. Maintain all office and professional licenses. Office & Administrative Operations Manage and draft essential project documentation. Maintain high standards for office presentation and ensuring equipment performance. Manage incoming and outgoing correspondence: collecting, sorting, distributing, and processing all mail. Manage and maintain all office filing systems. Maintain and update the office mailing list/contact list/product library. Manage general office supplies inventory and ordering. Manage light kitchen duties. Serve as the welcoming voice of IAA by answering and transferring incoming phone calls. Qualifications Educational Requirements: A College degree from an accredited four-year university, preferably in a related field such as Business Management, Accounting, Communications, or Architecture. Required Skills: Proven proficiency with QuickBooks (or similar accounting software) and payroll management. Exceptional organizational skills and a meticulous attention to detail. Excellent written and verbal communication skills are essential. Ability to handle confidential information with the utmost discretion and Integrity. Proactive, self-motivated, and capable of managing multiple priorities effectively. Why Join IAA? You will be joining a team where your contributions are highly valued and directly support the creation of designs that strengthen the Community. If you are a disciplined professional who values Collaboration and operational Excellence, we encourage you to apply. Cultivating a diverse team is central to our core values as a woman and minority-owned firm. We are an Equal Employment Opportunity Employer. This position is full-time, with excellent benefits and competitive compensation. To be considered, please email your resume and a cover letter in PDF format to ***************.

Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni. Essential Duties: · Administrative Oversite - o Point of first contact for the School of Dentistry Office of Alumni and Development o Spearhead Social Media Presence o Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests o Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing o Maintain alumni data within CRM system, Ellucian Advance o Ad hoc administrative duties, as needed · Midwest Dental Conference (MDC) - o Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts o Contribute to marketing materials of speakers o Assist with MDC attendee registration o Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors o Help facilitate mailing for all reunions and assist with class reunion representatives o In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference o Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship. Environmental Demands This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required. Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity. Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines. Preferred Qualifications: · A minimum of 3 years of experience. · Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge. · Previous experience with event planning, project management and/or continuing education preferred. · Previous experience using social media platforms with experience in social media marketing preferred. Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided. Flexible schedules and limited telework arrangements may be available with manager's approval. UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting. About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply. Apply Now Reasonable accommodation may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at **************. Know Your Rights To read more about Equal Employment Opportunity (EEO) please use the following links: Know Your Rights English Version Know Your Rights Spanish Version UMKC Foundation Mission and Vision Our Mission To foster a culture that inspires philanthropy to achieve university priorities. Our Vision To be the valued and trusted partner that inspires, enlists and unites philanthropic support for Kansas City's premier urban university.

Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry. Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities. Job Description Deliver internal and external guest service the Ameristar Casino Resort Spa St. Charles way. Always exhibit a friendly and approachable demeanor. Be polite and courteous when speaking with guests and team members. Look for and act upon opportunities to assist guests and team members. Be sincere and genuine during all interactions. Be prepared with the knowledge and skill required to be responsive to guests and team member's needs and questions. Adhere to guest service requirement and to the hotel's 4 Diamond standards. Promote positive public/team member relations at all times. Adhere to established department and property policies and procedures regarding guest service standards. Coach, monitor, and develop team members for improved performance. Issuing timely performance evaluations on subordinates and offering guidelines and resources to achieve goals. Must maintain the strictest confidence of any and all confidential information disclosed by Ameristar Casino Resort Spa St. Charles. Hire, train, and supervisor front desk/office assistant managers, and other hotel positions. Maintain expected levels of service and cleanliness in rooms-divisions. Remain abreast of industry trends and design programs to encourage high level of team member performance. Maintain and update hotel systems and procedures to maintain the highest performance levels. Develops and monitors hotel room rates with the guidance of the Director of Hotel Operations. Evaluate department assistant managers and leads annually. Provide key communication link between critical departments i.e. Marketing, Food & Beverage, and Gaming. Provide senior management with recommendations for capital improvements as well as routine maintenance requests. Directs workers engage in preparing promotional correspondence with travel bureaus, business, and social groups. Confers with department heads to discuss and formulate plans for soliciting business. Oversees budgetary process for respective departments. Prepare detailed financial reports and ensure adherence to established budgets. Assist in preparing and investigating/resolving discrepancies in operating budgets Oversees development and administration of sales programs/packages. Qualifications High School Diploma or GED equivalent. College graduate preferred in Business Administration, Hospitality Management or related field. Three to five years' experience in hotel management or equivalent work experience. Thorough knowledge of hotel rooms division departments. Knowledge and experience in management. Must have good organizational skills. General knowledge of Microsoft Word, Excel, and Outlook is a plus. Possession of, and ability to obtain and maintain a valid gaming license within assigned state of employment and other jurisdictions Must successfully pass background check Must successfully pass an alcohol and drug screening Must be 21 years of age Additional Information Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class. Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deservesto have a fulfilling career. You'll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived. Office Manager Starting at $45,000-$50,000/year | On-Demand Pay Looking for rewarding work in an organization dedicated to making an impactful difference in the lives of others? Bring your skills to a team-based workplace with a client-first mission. As the Office Manager, you'll oversees day-to-day office operations and play a key role in creating a smooth, efficient, and welcoming workplace. You'll be the go-to person for coordinating systems, supporting staff, and ensuring our office runs seamlessly. What You'll Do Oversee payroll, ordering of office equipment and supplies, accounts payable processing and help with travel arrangements. Maintain systems for databases, mailing lists, current licenses, and contracts. Arrange events and meetings for management team. Supervise administrative support positions including interviewing, hiring, orientation, training, and performance evaluations. Act as liaison with IT department and manage technology setup for office, including inventory and collection of equipment. What We're Looking For: 1-3 years of administrative and supervisory experience. Proficiency in accounting and basic computer skills/applications. Highly organized and skilled at managing multiple priorities with confidence A positive, adaptable mindset and the ability to thrive in a fast-paced environment A natural team builder who fosters collaboration and strong working relationships Clear, professional communication and excellent interpersonal skills Strong attention to detail and a commitment to high-quality work Genuine alignment with our mission to put clients first and deliver exceptional service Why Join Us? Full compensation/benefits package for full-time employees. 401(k) with company match. Paid time off and holiday pay. Recognition & Rewards: Referral bonuses and a supportive team that celebrates your contributions. Complex work with meaningful outcomes. Enjoy job security with nationwide career development and advancement opportunities. We have meaningful work for you come make a difference and join our team -- apply today! Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.

We are looking for an energetic, highly organized Office Admin/Manager to take full ownership of our office operations and culture. This isn't just administrative work. You'll be the heartbeat of the office, keeping things running smoothly, managing spaces and supplies, and creating an environment where our team can thrive. Key Responsibilities Oversee day-to-day office operations with a focus on efficiency, organization, and a welcoming environment. Manage office spaces including kitchen, storage room, meeting rooms, and décor to maintain a clean, functional, and inspiring workplace. Coordinate and execute company lunches, holiday parties, team-building activities, charity drives, and other special events from concept to cleanup. Maintain vendor relationships for supplies, services, and equipment; manage office budget and purchasing. Implement and refine office procedures, policies, and systems to improve workflow. Serve as the go-to point of contact for staff, tenants, and visitors, ensuring clear communication across all departments. Coordinate with tenants and vendors to ensure timely communication and issue resolution. Handle scheduling and meeting coordination, including virtual and in-person meetings. Organize and distribute meeting agendas and minutes to create accountability and ensure follow-through. Support leadership with light financial and administrative tasks, such as expense reporting and invoice processing. Prepare reports and presentations for management as needed. Professionally handle company notices and communications. Conduct research to attain and evaluate data in support of management initiatives. Assist with special projects as requested. Required Skills & Abilities Excellent verbal and written communication skills. Friendly, professional demeanor when greeting clients, visitors, and colleagues. Strong attention to detail and proofreading skills. Ability to work independently and take initiative to solve problems. Discretion when handling sensitive or confidential information. Self-motivated and comfortable asking questions when clarity is needed. Team player who supports colleagues on shared projects. Proficient/Fluent use of Microsoft Office Suite (Excel, Word, PowerPoint, etc.) Proficient/Fluent use of Google Suite (Gmail, Drive, Docs, Sheets, etc.) Proficient in hosting and managing virtual meetings via Zoom, Google Meet, and Microsoft Teams. Strong organizational skills with the ability to manage multiple priorities at once. Excellent communication skills and a proactive, problem-solving mindset. Hospitality experience a plus. Qualifications High school diploma or equivalent required; associate or bachelor's degree preferred. 3+ years of experience in office management, executive administration, or a similar role requiring high autonomy. Benefits Affordable health insurance with employer contributions. Dental, vision, accident, critical illness, and life insurance available. Paid Time Off (PTO) for all full-time employees. Employee discounts at Marriott Hotels. Collaborative, small-office team environment.

Job Description Farmers Insurance is seeking a bilingual (Spanish/English) Office Manager to lead operations at our retail insurance agency in the Kansas City Metropolitan Area. This leadership role is essential to the agencys success, overseeing daily operations, managing a dynamic team, maintaining budgets, and ensuring exceptional customer serviceespecially for our Spanish-speaking clients. As a key member of our team, you'll play a vital role in improving operational efficiency, enhancing client experience, and supporting our diverse customer base. Benefits Annual Base Salary + Commission + Bonus Opportunities Flexible Schedule Life Insurance Career Growth Opportunities Hands on Training Mon-Fri Schedule Responsibilities Key Responsibilities: Operations Management: Oversee the daily operations of the agency, ensuring workflows run smoothly and client needs are met. Bilingual Client Support: Communicate effectively with both English- and Spanish-speaking clients to deliver outstanding service and build long-term relationships. Team Leadership: Supervise, train, and motivate staff to meet performance goals and deliver top-tier service. Budget Oversight: Create and manage office budgets, tracking performance and implementing cost-effective strategies. Problem Solving: Quickly identify and resolve operational challenges to improve efficiency. Training & Development: Ensure all team members are trained in Farmers Insurance products, procedures, and customer service standards. Requirements Qualifications: Bilingual Fluent in English and Spanish (speaking, reading, and writing). 5+ years of experience in retail management, office management, or related field. Proven ability to lead and develop teams in a fast-paced, customer-focused environment. Strong budgeting and financial management skills. Commitment to providing exceptional customer service and resolving client concerns efficiently. Excellent organizational, communication, and problem-solving skills. Insurance industry experience is a plus, but not required. Why Join Farmers Insurance? This is more than just an office management jobit's a chance to make a difference in your community. As a bilingual leader, you'll help bridge communication gaps and ensure that all clients, especially Spanish-speaking families, feel informed, supported, and valued. Youll also help support local entrepreneurs as part of the Farmers Insurance network. Ready to Make an Impact? If you're a skilled bilingual leader ready to take charge of an agency that values community, service, and growth, wed love to hear from you. Let me know if youd like a shorter version for social media or job boards, or if you want a version translated fully into Spanish!

Lafayette Academy, a mission-driven classical school in St. Charles County, is seeking a highly organized and proactive Executive Assistant & Administrative Coordinator to serve as the right hand to the Founder & Head of School. This is an opportunity for a seasoned executive assistant to step into a role where your strengths will directly impact a growing, high-performing educational institution. As a classical, content-rich, liberal arts school, Lafayette Academy is committed to cultivating academic excellence and virtuous character in students. The Executive Assistant plays an essential role in advancing that mission by supporting executive leadership, coordinating operations, and ensuring the school runs smoothly each day. Key Responsibilities:Executive Support: Manage a dynamic, fast-changing calendar; prepare agendas; coordinate meetings and events; handle travel and logistics; draft and manage communications.Operational Administration: Maintain organized systems for documents, contracts, and confidential files; manage email and correspondence; complete personal and professional administrative tasks that free the Founder to focus on strategic priorities.Team & Stakeholder Coordination: Serve as liaison to faculty, families, board members, and community partners; support leadership meetings with preparation, notes, follow-up, and clear action tracking.HR & Compliance Support: Assist with onboarding/offboarding tasks, employee data entry in ADM, and accurate record-keeping.Project & Event Management: Support school events, donor/fundraising activities, and operational projects as needed; ensure smooth logistics and timely execution.Culture & Mission: Model a positive, professional, mission-aligned presence; contribute to a solutions-oriented, collaborative culture.What Were Looking For:Experienced EA: 510 years supporting senior executives in fast-paced, nonprofit, school, or entrepreneurial environments.Exceptionally Organized & Detail-Oriented: Able to manage multiple moving parts, maintain impeccable systems, and handle confidential information with discretion.Flexible & Adaptable: Thrives in a changing environment, pivots quickly when priorities shift, and remains calm under pressure.Proactive & Anticipatory: Stays five steps ahead, anticipates needs before being asked, and exercises strong judgment and initiative.Tech-Savvy: Fast learner with confidence using Microsoft 365, OneDrive, ClickUp, Teams, Google Drive, and Mac/PC systems.Excellent Communicator: Strong writing, grammar, verbal communication, and the ability to represent the Founder professionally.Mission-Aligned & Team-Oriented: Understands or supports classical education, values collaboration, and contributes positively to school culture.On-Site Commitment: Must be fully on campus MondayFriday, 8:00 AM5:00PM, with occasional evening/weekend event support. Many Lafayette employees have children at the school. Thus occasionally, hours after 3:30 PM can be completed virtually or at home if one has children to accommodate. To the qualified candidate, we offer a salary of $70k to $90k. While our traditional benefits are limited, this position does include a monthly contribution toward your medical costs. Powered by JazzHR PIc28f6df082ed-31181-39190260

Job Description Office Manager - Hospice Job Type: Full-Time | Hourly About Us At Legacy Hospice, we're committed to providing compassionate, high-quality care to patients and families facing life-limiting illnesses. We are seeking a detail-oriented and dependable Office Manager to keep our daily operations running smoothly and support our care team in making a difference every day. What You'll Do As the Office Manager, you will serve as the hub of our hospice branch operations-supporting administrative tasks, managing clinical records, coordinating supply orders, and assisting with payroll and billing functions. Maintain accurate and up-to-date patient records in compliance with regulatory guidelines Manage phone calls, scheduling updates, and interoffice communications Order, track, and maintain medical and office supplies Support clinical staff with documentation needs and data entry Coordinate invoices, billing, and payroll communication with the corporate office Assist with internal audits and compliance tasks Track patient admissions, discharges, and recertification dates Participate in team meetings, trainings, and community outreach events Qualifications High school diploma or equivalent required (Associate's degree preferred) Minimum 2 years of experience in an administrative role, preferably in a healthcare or hospice setting Proficient in Microsoft Office and general office technology (phones, printers, tablets, etc.) Familiarity with healthcare billing, EMRs, or clinical documentation systems a plus Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to handle confidential information professionally Valid driver's license, auto insurance, and reliable transportation Please note: Legacy Hospice is a drug-free workplace. Pre-employment drug screening is required, including testing for marijuana. What We Offer Mission-driven culture focused on patient dignity and compassionate care Competitive pay and benefits Supportive team environment Opportunities for professional growth and development Competitive hourly wage and mileage reimbursement where applicable Apply today to help make a meaningful impact behind the scenes of patient care.

Personal Assistant Midtown Home Improvements - Wentzville, MO $60,000/year - Full-Time, In-Person Midtown Home Improvements is hiring a sharp, organized Personal Assistant to support our CEO with both personal and business tasks. This role is perfect for someone who's detail-oriented, proactive, and tech-savvy. Key Responsibilities: Manage calendar, travel, and daily scheduling Run errands and coordinate household tasks Handle light accounting (expenses, invoicing, spreadsheets) Manage property maintenance and vendor coordination Assist with events, meetings, and project tracking Requirements: Prior personal assistant experience required Proficient in Excel, Microsoft Office, and Microsoft Teams Basic accounting knowledge Familiarity with contracts a plus Experience using AI tools like ChatGPT a plus Discreet, reliable, and highly organized Benefits: $60,000 annual salary Health, dental, vision, and 401(k) PTO + company-sponsored annual trip for you and a guest Growth in a fast-paced, supportive environment

Build Your Future with Septagon At Septagon Construction, we don't just build structures - we build relationships, opportunities, and careers that last. Our Roof Division is expanding, and we're looking for an experienced Office Project Manager who's ready to bring their commercial construction expertise to the table and help lead projects that make a lasting impact. This role is perfect for someone who enjoys managing the details behind the scenes - coordinating estimates, procurement, schedules, and project documentation - all while ensuring our clients receive the exceptional service they expect from Septagon. What You'll Do * Lead the administrative and estimating side of roofing projects from start to finish. * Prepare detailed cost estimates, bids, and material take-offs. * Coordinate materials, subcontractors, and schedules to keep projects on track. * Prepare submittals, change orders, and progress documentation. * Work closely with Project Executive and Field Leadership to support successful project operations. * Maintain strong, professional communication with clients, vendors, and teammates. * Uphold Septagon' s standards of integrity, safety, and professionalism in every interaction. Why Septagon? We believe in investing in our people the same way we invest in our projects - with care and long-term commitment. Here's what you can expect: * Competitive pay and benefits * Ongoing professional training and mentorship * Opportunities for advancement within a growing company * A workplace culture built on teamwork, trust, and quality craftsmanship Ready to Apply? Take the next step toward a rewarding career with Septagon Construction. Apply online at ******************************* What We're Looking For * Minimum of 3 years of experience in commercial construction, with a preference for roofing projects, in a project coordination or project management role. * Strong organizational, fiscal management, and communication skills. * Proficiency with project management and estimating tools (CAD, Timberline, Procore or similar a plus). * A collaborative, solution-focused mindset - with the ability to work independently when needed. * A genuine desire to contribute to a team that values Commitment, Appreciation, Respect, and Empowerment (our CARE values). Equal Opportunity Employer: We embrace diversity and are dedicated to fostering an inclusive workplace for all.

Financial Management & Reporting Manage all aspects of financial operations for both service and installation business units. Ensure accurate and timely billing, project costing, and financial close routines. Monitor accounts receivable and engage with operations and sales teams to ensure timely collections. Support and contribute to monthly and annual financial reporting, planning, and forecasting. Ensure profitability targets and collections goals are achieved. Maintain process documentation and ensure compliance with company financial policies and procedures. Operational & Project Support Oversee service bookings, related documentation, and processes to support new service opportunities. Coordinate service scheduling and billing activities to ensure efficient and timely service delivery. Assist in process improvements that enhance efficiency, accuracy, and customer satisfaction. Office Administration & Coordination Manage general office administration, ensuring organizational efficiency, documentation accuracy, and clear communication across teams. Support the onboarding of colleagues, subcontractors, and vendors, ensuring all documentation and compliance requirements are met. Maintain and organize company files, correspondence, and administrative systems to ensure information is accessible and up-to-date. Serve as Safety Coordinator, maintaining compliance with Convergint's Safety Policy and promoting a safe, compliant work environment. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements Education: College degree, trade school or equivalent experience Bachelor's degree in accounting, finance, or business with extensive applicable industry experience Minimum Experience: 5+ years of operations delivery and/or management experience

About Troy Veterinary Clinic: For over 60 years, Troy & Wentzville Veterinary Clinics have proudly served the communities of Troy, Wentzville, Moscow Mills, Cave, Flint Hill, New Melle, and the surrounding areas of Lincoln and St. Charles counties. We are committed to delivering exceptional veterinary care for a wide range of animals-from beloved companion pets to horses and livestock. At Troy Veterinary Clinic, we treat pets like family because we're pet owners too. Our team shares a deep-rooted passion for animals, and it shows in the care we provide-whether it's routine wellness care for dogs and cats, specialized treatment for equines, or expert herd health services for local farmers. We pride ourselves on combining compassionate care with decades of experience across small and large animal medicine. With a strong foundation in both preventative and emergency care, our mission is to support the health and well-being of every animal we serve. Join a team that values community, compassion, and quality veterinary medicine. To learn more about us click here. Job Description We're looking for: We are seeking an organized, compassionate, and proactive Veterinary Office Manager to support the daily operations of our veterinary practice. Under the direction of the Practice Manager, the Office Manager will help lead the front office team, ensure exceptional client service, and contribute to the smooth and efficient functioning of the practice. This role is ideal for someone who thrives in a fast-paced environment, values collaboration, and is passionate about both team leadership and patient care. Key Responsibilities: * Oversee daily operations of the front desk and administrative team * Support the Practice Manager with staff scheduling, payroll, and performance oversight * Manage client relations, ensuring a high level of customer service and satisfaction * Maintain accurate financial records and oversee invoicing, deposits, and petty cash * Assist with inventory control and ordering of office and medical supplies * Collaborate with veterinarians and technicians to support patient flow and care * Train and support team members in customer service, protocols, and software systems * Handle conflict resolution and promote a positive, team-focused environment * Ensure compliance with veterinary regulations and safety protocols Qualifications Qualifications: * 2+ years of experience in veterinary or medical office management (preferred) * Proficient in veterinary practice management software (e.g., AVImark, Cornerstone, or similar) * Ability to multitask and remain calm under pressure * Experience with budgeting, payroll, and HR functions a plus * Compassionate, Team Player, Multi-Tasker and Strong Communicator * Highly organized and possess computer skills * Self-starter with the desire to continue to advance your knowledge and skillset * Open availability with flexibility to change hours based on hospital's needs Additional Information We offer our staff: * Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA) * Employee Assistance Program * Paid Vacation and Sick Time for ALL Employees * Paid Bereavement Program * Paid Parental Leave Program * Competitive Compensation * Continuing Education Allowance (applies to licensed/registered/certified roles) * Tuition Assistance Program * Access to a CVA/CVT/CVPM Partnership through Penn Foster * Career Development Opportunities * Referral Bonus Program for most positions! * Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc) * Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check. * *Note - some benefits may only be available to or vary slightly for full time employment status vs part time status. * For additional details including our full equal opportunity statement, texting/outreach communication authorization, physical requirements of the job and more, please visit ************************************************************

Headquartered in Columbia, MO, Solar Sam is locally owned with an engaging and entrepreneurial culture focusing on providing various solar options at an affordable cost. Solar Sam sells solar energy systems to residential and commercial locations throughout Missouri, Kansas, and Illinois, serving these markets through installation, service, and maintenance. Fully licensed and insured, with a BBB “A” rating, we are a company with integrity, focused on quality products and service. These elements, coupled with the energy savings and environmental stewardship generated through solar energy, lead to a satisfied customer. We are looking for team members who are interested in growing with us as we grow in our existing markets as well as into other markets within the US. Solar Sam is seeking a part -time Office Manager to join our growing team. The Office Manager is expected to manage the day -to -day administrative tasks and responsibilities related to the office, the employees, and the sales team. Primary Duties and Responsibilities: Manage day -to -day responsibilities of an office with employees, customers, and sales staff Accounting responsibilities related to A/R, A/P, and payroll Answer calls, make outgoing calls and set appointments Organize and prepare for employee meetings Organize and maintain paper and electronic files Support sales staff by handling calls, setting appointments, and creating and monitoring reports Support project manager with projects, documentation, and ongoing customer maintenance Order and file permits with county offices; assist with documentation for projects Provide ongoing service to customers Calendar management for self and others Use a variety of software packages and online applications to support sales processes and customer service, produce documents and maintain presentations, records, spreadsheets, and databases. Order and maintain office supplies Workstation setup and IT oversight Assist with special projects. Promote the brand Perform other duties as assigned as necessary for business needs or demands. Qualifications: High School Diploma 4 -5 years of office management experience Confident; self -motivated Working knowledge of office equipment, including printers, fax machines, and computers Proficient in Microsoft Office and Google Office Knowledge of Zoho CRM and Sales Rabbit, a plus Skills: Willingness to be coached; accepts feedback and acts on it Able to cultivate and maintain professional relationships; strong communication skills (written and verbal) Ability to prioritize and multi -task Organized and detail -oriented Ability to solve problems Able to complete tasks accurately and timely with minimal supervision Physical Demands: Work environment: office, sitting at a desk for long periods of time, occasional driving of a motor vehicle Able to lift and move up to 25 pounds, occasionally. Adequate visual and hearing acuity to follow instructions, talk with coworkers, customers, vendors, sales reps, and determine the accuracy of the assigned work. Travel as necessary to county offices, post office, bank, etc. NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Type: Full -time Pay: $36,000.00 - $55,000.00 per year Requirements Requirements: Recognize the nature of information and maintain confidentiality Continuous learner Work safely and report hazards or risks immediately Maintain a clean and valid driver's license. Able to pass a drug and background check Benefits Benefits: Onboarding and ongoing support by management. Paid holidays and paid time off Health Insurance Stipend Work -Life Balance Base salary with bonus opportunity

Responsive recruiter Benefits: * Bonus based on performance * Competitive salary * Paid time off * Training & development Office Manager - Flooring & Home Improvement Employment Type: Full-Time with paid Holidays and PTO Salary Range: $45,000-$55,000 + Bonus Opportunities Ready to Build Something Awesome? This isn't your typical desk job - it's a hands-on opportunity to help grow a local Floor Coverings International franchise from the ground up while shaping an exceptional customer experience in your community. We're a family-owned, fast-growing flooring and home improvement company seeking an Office Manager who is organized, energetic, and passionate about people. You'll wear many hats - from managing operations and scheduling to engaging with customers and supporting local marketing efforts. If you're a creative problem-solver who thrives in a dynamic, fast-paced environment and loves helping people, this could be the career for you. Who We Are Floor Coverings International is the #1 mobile flooring company in North America, with over 300 locations across the U.S. and Canada. Our unique shop-at-home model allows customers to explore flooring options from the comfort of their home - earning us a 4.8-star average rating from over 400,000 happy customers. We believe in craftsmanship, community, and culture - and we're looking for someone who shares those values. What You'll Do as an Office Manager * Be the welcoming voice of our company - answer calls and manage communications with customers, installers, and vendors. * Schedule sales appointments and follow up on open proposals to keep the pipeline moving. * Ensure every customer has a 5-star experience through consistent follow-up, thank-you notes, and review requests. * Keep the office organized, professional, and inviting. * Maintain accurate data in Salesforce and QuickBooks, ensuring clean records from lead to close. * Assist with order tracking, job scheduling, and delivery coordination. * Support production by communicating timelines, job details, and updates with customers and installers. Marketing & Community Engagement * Help manage local marketing efforts - including social media content, community events, and home shows. * Post engaging content on Facebook, Instagram, and LinkedIn that highlights our work and tells our story. * Coordinate with marketing partners to ensure strong online presence and return on ad spend. * Plan and support local outreach and partnership events with realtors, property managers, and contractors. What We're Looking For * 1-3 years of experience in office administration, customer service, or home improvement (flooring experience a plus). * Strong multitasking, organization, and follow-through skills. * Excellent phone and written communication skills. * Required: QuickBooks - essential for daily operations and financial management. * Bonus skills: Salesforce, Excel, and social media platforms - helpful but not required. * A positive, team-oriented attitude with a willingness to learn and grow. * Comfortable working independently and managing multiple priorities. * Occasional availability for weekend or after-hours community events. Why You'll Love Working With Us * Opportunity to grow with a growing company - your ideas will help shape our future. * Family-owned, people-first culture that values integrity, creativity, and community. * Competitive pay, performance-based bonuses, and room for long-term growth. * Paid training and the chance to represent a national brand that truly cares about its customers. * No two days are the same - and that's what makes it fun. Meet Mitch and Kenny - Your Newest Floor Coverings International Owners Mitch and Kenny are the newest members of the Floor Coverings International family, bringing a true father-son partnership to the area. Mitch leads the business full-time as the owner-operator, while Kenny provides invaluable behind-the-scenes support-and often jumps in for hands-on help whenever needed. Together, they make a strong team dedicated to service, quality, and community. Mitch and his wife, Bianca, have been married for two years and are excitedly preparing to welcome their first baby in February. When Mitch isn't working, you'll likely find him camping or out on the golf course. Bianca is a proud high school teacher who fully supports the family's new business adventure. Family is at the heart of everything Mitch and Kenny do. They are committed to building a warm, supportive atmosphere within their business and look forward to growing their team with people who value connection, integrity, and community just as much as they do. If you're organized, proactive, and excited to manage operations while delivering a stellar customer experience, we'd love to hear from you! Apply today and help us deliver the #1 flooring experience in North America. Compensation: $45,000.00 - $55,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

at Levens Orthodontics Join Our Team and Brighten Lives One Smile at a Time At Levens Orthodontics, we make it our mission to give our patients reasons to smile every day. Now, we're seeking a talented Office Manager to join our passionate team and help us maintain our commitment to quality dental care. Operating Hours -Monday: 9:30am - 6:00pm, Tuesday: 8:30am - 6:00pm, Wednesday: 7:30am - 5:00pm, Thursday: 7:30am - 5:00pm, Friday: 8:00am - 1:00pm Benefits & Perks: Quarterly Bonus Potential - up to $700 Health, Vision, and Life Insurance 401(k) Safe Harbor Plan with a 3% Employer Contribution *Subject to Terms and Eligibility Competitive Dental Services Employee Discount 6 Paid Holidays & PTO Flexible Spending Account Health Savings Account Scrub Allowance Continuing Education Allowance Licensure/Certification Reimbursement Qualifications: High School Diploma or Equivalent Minimum 5 years of dental admin experience. Experience managing a team. Ability to partner with the doctor and the executive team to achieve practice performance targets. Knowledge of federal and state labor law regulations. Knowledge of English composition, grammar, spelling, and punctuation. Skilled in the use of standard office equipment including telephones, calculators, copiers, fax, computers, and computer software (MS Excel, Word, Practice Management software). Maintain composure and professionalism when exposed to stressful situations. Ability to engender trust from the executive team, doctors, co-workers, and patients. Work cooperatively with management, staff, and patients. Proficient in using conflict resolution and problem-solving techniques to manage conflict, patient complaints, and other discord. Prioritize, organize, and complete tasks in a timely and independent manner. Ability to accept constructive criticism. Understand and follow written and verbal instructions, collect data, establish facts, draw valid conclusions, and maintain confidentiality. Communicate and express thoughts and ideas competently. Ability to quickly grasp relevant concepts regarding duties and responsibilities. Physical and Environmental Requirements: May be required to lift up to 25 lbs. Active movement throughout the day: sitting, walking, standing, squatting, bending, stooping, reaching, etc. (not a sedentary position). Vision: close vision, depth perception, and ability to adjust focus. Hearing: able to satisfactorily communicate with patients, doctor, and other staff members to ensure that verbal communication is clearly understood, or a satisfactorily-equivalent method of communication. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or operating equipment. May be required to administer CPR. Occasional exposure to toxic or caustic chemicals and radiation. Exposure to moderate noise levels and fast-paced, high anxiety environments. As an Office Manager, you will: Coordinate seamlessly with the Regional Directors of Operation, doctor(s), and corporate departments to streamline business operations and ensure proficient practice functioning. Oversee all facets of patient care, from appointment scheduling to financial coordination, while emphasizing exceptional customer service and patient satisfaction. Serve as the primary communication channel between key stakeholders, fostering a positive and collaborative work environment for the team. Facilitates communication from the executive team to doctors and team members. Supervises support staff to ensure maximum production and service. Coordinates with the Accounting Department on accounting functions including accounts payable, accounts receivable, bank transactions, accounting reports, and practice budgeting. Assists with recruiting efforts through application screening, interviewing, and hiring. Oversees patient care by scheduling appointments, coordinating financial arrangements (including billing and insurance), maintaining patient records, and following up on delinquent accounts. Educates and motivates support staff to achieve excellent customer service and patient satisfaction from services rendered by the practice staff. Partners with doctor and the executive team to conduct performance evaluations, coach for performance improvement, and discharge staff as needed with assistance from executive team and doctor(s). Prepares work schedules for staff to assure optimal production and service. Trains support staff in their respective positions. Assists with new hire orientation. Coordinates continuing education events. Consistently administers personnel policies as written and distributes to staff as needed. Maintains employee personnel files and licensing records. Acts as a liaison between patients and staff concerning problems and complaints and attempts to resolve the matter(s). Ensures all required employment, payroll, and benefit documentation is obtained from staff and maintained in the proper files. Assists with tracking and reporting as needed. Keeps practice in compliance with health regulations and OSHA. Assures that the practice property is clean, professional and well-kept and that all clinical and office equipment is kept in proper working order and arranges for landscaping/gardening or other services as required. Assists the employer with developing a marketing program to maintain the financial welfare of the practice. Reviews fee structures for products and services with the executive team and implements changes to achieve financial success. Research costs associated with purchasing supplies and equipment to ensure the most advantageous price is obtained. Why Choose Levens Orthodontics? Established and Expanding Practice: With a legacy rooted in orthodontics, our practice has been serving the Western St. Louis area since 1988. We've grown to include a second location in the Southern St. Louis area in 2018, focusing on quality over quantity and earning numerous patient referrals. Expertise and Continuous Learning: Benefit from working with a team committed to extensive training, including specialized techniques like lingual orthodontics. Under the guidance of our lead Orthodontist Dr. Levens, a professor at St. Louis University, you'll gain a deep understanding of the "why" behind our methods, enhancing your professional growth and expertise. Supportive and Experienced Team: Join a small, close-knit office with a team comprised of several individuals who have been with us for 7-8 years. Our team includes dedicated business assistants and typically four orthodontic assistants, fostering a collaborative and supportive work environment. Why Being Partnered with P1 Dental Matters: Partnering with P1 Dental offers us: Cutting-edge Technology: Access to the latest in dental technology to enhance patient care Efficiency & Affordability: Better options for lab work and processes, ensuring top-tier care that's also affordable. Unwavering Support: It's not just about tools and technology; P1 Dental helps us deliver outstanding benefits to our team, without compromising the essence of our practice. Be Part of Something Bigger: By joining Levens Orthodontics and P1 Dental, you're not only stepping into a fulfilling role but also becoming part of a community dedicated to shaping the future of dentistry. Ready to embark on a rewarding journey with us? Apply today!

Office Manager - 4 days - Competitive Compensation Saint Peters, Missouri - 2+ years of experience in an Oral and Maxillofacial surgery office setting, with a solid understanding of procedures and terminology - Proven experience in scaling OMS practices and managing multiple locations simultaneously Seeking a Office Manager for our multi-location Oral and Maxillofacial surgery practice. Oversee scheduling, daily operations, staffing, and finances of our St. Peters office to ensure fundamental systems and protocols are in place and function effectively to reach practice goals. The Office Manager will implement and monitor the vision and systems set by the two Surgeon owners. Other duties include human resource management, facilities management, and assuring overall patient satisfaction and goodwill of the practice. - St. Peters office: Directly manage 15 employees including front desk, clinic lead and 1 Surgeon. Responsible of overseeing the development of the staff, the day-to-day business pertaining to patient care at St. Peters (i.e. production and collections) and fixed/variable overhead of the business. - Wentzville office: Oversight of clinical team, office coordinator and 1 Surgeon. Collaborate with the Wentzville office managers to ensure that the offices are meeting practice goals. Key responsibilities - Supervise managers, making sure KPIs are met - Manage employee scheduling - Provide support when front office staff are out - Organizational skills to create systems and order, breaking large goals into achievable tasks. - Stress management to maintain productivity and professionalism in a fast-paced environment and stressful situations. - Gathering practice data to discuss progress during monthly administrative meetings and implement changes that are decided set forth Requirements - Comfortable in medical office/lab setting- 2+ years of experience in an Oral Surgery office setting, with a solid understanding of procedures and terminology - Proven experience in scaling OMS practices and managing multiple locations simultaneously - Required - Leadership qualities that promote teamwork and a positive work culture within the office - Bachelor's degree in Business Administration or a related field highly preferred Schedule, Compensation & Benefits - 4 day work week; Tuesday-Friday - Admin time on Monday where you will organize and prepare for the week - We offer competitive compensation, with higher rates available for candidates with exceptional experience - 401K- Benefits package - Healthcare 90% paid - 1 week PTO for first year #ZR #MASC104

Essential Functions: Works with staff, customers, and management as needed to ensure accurate company records. Assists in management and development of processes and ongoing programs. Manages inventory levels per departmental inventory reduction strategy. Provides on-call and overtime support as needed in the evenings and other required times as designated by management. Compliance and follow through from trainings regarding RCRA, EPA, OSHA, and other company guidelines and trainings for assigned job duties. Acts in a stewardship capacity for the Company, works as a functional member of the team, has ability to self-direct and self-regulate workday. Participates in all environmental and safety training as required by Federal, State, County, and Local regulations as well as company policies. Suggests improvements for safety and compliance. Member of PSM team. Promptly reports any safety incidents and participates in incident investigations as requested. Maintains entries into time clock system, local HR files and record keeping including new hires, terminations, performance review management and workers compensation administration. Process new business partner set up forms, collaborate with corporate accounting on invoice approvals and questions, monthly accruals. Manage daily procurement of raw materials based on the critical materials report, maintain inventory levels within established minimum and maximum thresholds, record purchase order receipts in the inventory management system, and ensure accurate costing of purchase orders within the requisition system. Supervise, coach, and motivate staff while fostering professional growth and development. Minimum Requirements: Minimum education and experience: a bachelor's degree in business administration or a related discipline or high school diploma and 5 years' experience in a related area, or suitable combination of education and relevant experience as described. Minimum of 10 years of responsible leadership experience in management or supervisory positions. Minimum of 5 years' experience in a manufacturing environment and demonstrated proficiency with administrative functions. Extensive knowledge of commonly used concepts, practices, and procedures within the thermoset polymer industry is a strongly considered asset. Demonstrated comprehensive knowledge of office and facilities coordination and basic leadership and management knowledge. Demonstrated organization, facilitation, communication and presentation skills. Demonstrated ability to serve as a confidential knowledgeable resource to the organization's management team that provides leadership and direction. Ability to prioritize workflow and organize diverse material and ability to handle multiple, competing and changing priorities; ability to perform effectively without supervision and within established time limits and ongoing deadlines. Ability to interact and communicate effectively and professionally verbally and in writing, and to provide exceptional service internally and externally. Demonstrated ability to problem solve and execute job related tasks and project responsibilities independently, exercising judgment in the areas of employee staffing, cost management and team building. High degree of computer proficiency with Microsoft Office applications Displays adaptability in learning the use of relevant software Outstanding interpersonal relationship building and employee coaching and development skills. Exhibit exemplary customer service skills, both with external customers, vendors, visitors, co-workers, and management staff. Written and verbal communication skills should be concise and effective, and employees are expected to aspire to excellence in both daily work tasks and customer service. Maintain professionalism in all interpersonal relationships and exercise confidentiality concerning the affairs of the business. Exhibit willingness to learn, willingness to problem solve, willingness to help others and openly and actively participates in the direction of the Company. Physical Demands: While performing the duties of this position the employee is regularly required to sit and talk and hear. The employee is frequently required to use hands to finger, handle or feel and reach with hands and arms. The employee is frequently required to stand, walk, bend and reach, and may occasionally ride in a motor vehicle. The employee must frequently lift and/or move up to 15 lbs and occasionally lift and/or move up to 50 lbs. This position requires wearing of safety glasses, gloves, long pants, and closed-toe shoes; with additional specific PPE depending on the chemicals or materials handled, which could include respirators, hearing protection, or specialized gloves for hazardous substances. Benefits and Compensation: The pay range for this role is $70,000 - $90,000. Please note all pay ranges are broadly stated and any final offer is dependent on factors such as location, direct experience, market guidance, internal equity, among other qualifying criteria permitted by law. The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Essential Functions: Works with staff, customers, and management as needed to ensure accurate company records. Assists in management and development of processes and ongoing programs. Manages inventory levels per departmental inventory reduction strategy. Provides on-call and overtime support as needed in the evenings and other required times as designated by management. Compliance and follow through from trainings regarding RCRA, EPA, OSHA, and other company guidelines and trainings for assigned job duties. Acts in a stewardship capacity for the Company, works as a functional member of the team, has ability to self-direct and self-regulate workday. Participates in all environmental and safety training as required by Federal, State, County, and Local regulations as well as company policies. Suggests improvements for safety and compliance. Member of PSM team. Promptly reports any safety incidents and participates in incident investigations as requested. Maintains entries into time clock system, local HR files and record keeping including new hires, terminations, performance review management and workers compensation administration. Process new business partner set up forms, collaborate with corporate accounting on invoice approvals and questions, monthly accruals. Manage daily procurement of raw materials based on the critical materials report, maintain inventory levels within established minimum and maximum thresholds, record purchase order receipts in the inventory management system, and ensure accurate costing of purchase orders within the requisition system. Supervise, coach, and motivate staff while fostering professional growth and development. Minimum Requirements: Minimum education and experience: a bachelor's degree in business administration or a related discipline or high school diploma and 5 years' experience in a related area, or suitable combination of education and relevant experience as described. Minimum of 10 years of responsible leadership experience in management or supervisory positions. Minimum of 5 years' experience in a manufacturing environment and demonstrated proficiency with administrative functions. Extensive knowledge of commonly used concepts, practices, and procedures within the thermoset polymer industry is a strongly considered asset. Demonstrated comprehensive knowledge of office and facilities coordination and basic leadership and management knowledge. Demonstrated organization, facilitation, communication and presentation skills. Demonstrated ability to serve as a confidential knowledgeable resource to the organization's management team that provides leadership and direction. Ability to prioritize workflow and organize diverse material and ability to handle multiple, competing and changing priorities; ability to perform effectively without supervision and within established time limits and ongoing deadlines. Ability to interact and communicate effectively and professionally verbally and in writing, and to provide exceptional service internally and externally. Demonstrated ability to problem solve and execute job related tasks and project responsibilities independently, exercising judgment in the areas of employee staffing, cost management and team building. High degree of computer proficiency with Microsoft Office applications Displays adaptability in learning the use of relevant software Outstanding interpersonal relationship building and employee coaching and development skills. Exhibit exemplary customer service skills, both with external customers, vendors, visitors, co-workers, and management staff. Written and verbal communication skills should be concise and effective, and employees are expected to aspire to excellence in both daily work tasks and customer service. Maintain professionalism in all interpersonal relationships and exercise confidentiality concerning the affairs of the business. Exhibit willingness to learn, willingness to problem solve, willingness to help others and openly and actively participates in the direction of the Company. Physical Demands: While performing the duties of this position the employee is regularly required to sit and talk and hear. The employee is frequently required to use hands to finger, handle or feel and reach with hands and arms. The employee is frequently required to stand, walk, bend and reach, and may occasionally ride in a motor vehicle. The employee must frequently lift and/or move up to 15 lbs and occasionally lift and/or move up to 50 lbs. This position requires wearing of safety glasses, gloves, long pants, and closed-toe shoes; with additional specific PPE depending on the chemicals or materials handled, which could include respirators, hearing protection, or specialized gloves for hazardous substances. Benefits and Compensation: The pay range for this role is $70,000 - $90,000. Please note all pay ranges are broadly stated and any final offer is dependent on factors such as location, direct experience, market guidance, internal equity, among other qualifying criteria permitted by law. The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Essential Functions: Works with staff, customers, and management as needed to ensure accurate company records. Assists in management and development of processes and ongoing programs. Manages inventory levels per departmental inventory reduction strategy. Provides on-call and overtime support as needed in the evenings and other required times as designated by management. Compliance and follow through from trainings regarding RCRA, EPA, OSHA, and other company guidelines and trainings for assigned job duties. Acts in a stewardship capacity for the Company, works as a functional member of the team, has ability to self-direct and self-regulate workday. Participates in all environmental and safety training as required by Federal, State, County, and Local regulations as well as company policies. Suggests improvements for safety and compliance. Member of PSM team. Promptly reports any safety incidents and participates in incident investigations as requested. Maintains entries into time clock system, local HR files and record keeping including new hires, terminations, performance review management and workers compensation administration. Process new business partner set up forms, collaborate with corporate accounting on invoice approvals and questions, monthly accruals. Manage daily procurement of raw materials based on the critical materials report, maintain inventory levels within established minimum and maximum thresholds, record purchase order receipts in the inventory management system, and ensure accurate costing of purchase orders within the requisition system. Supervise, coach, and motivate staff while fostering professional growth and development. Minimum Requirements: Minimum education and experience: a bachelor's degree in business administration or a related discipline or high school diploma and 5 years' experience in a related area, or suitable combination of education and relevant experience as described. Minimum of 10 years of responsible leadership experience in management or supervisory positions. Minimum of 5 years' experience in a manufacturing environment and demonstrated proficiency with administrative functions. Extensive knowledge of commonly used concepts, practices, and procedures within the thermoset polymer industry is a strongly considered asset. Demonstrated comprehensive knowledge of office and facilities coordination and basic leadership and management knowledge. Demonstrated organization, facilitation, communication and presentation skills. Demonstrated ability to serve as a confidential knowledgeable resource to the organization's management team that provides leadership and direction. Ability to prioritize workflow and organize diverse material and ability to handle multiple, competing and changing priorities; ability to perform effectively without supervision and within established time limits and ongoing deadlines. Ability to interact and communicate effectively and professionally verbally and in writing, and to provide exceptional service internally and externally. Demonstrated ability to problem solve and execute job related tasks and project responsibilities independently, exercising judgment in the areas of employee staffing, cost management and team building. High degree of computer proficiency with Microsoft Office applications Displays adaptability in learning the use of relevant software Outstanding interpersonal relationship building and employee coaching and development skills. Exhibit exemplary customer service skills, both with external customers, vendors, visitors, co-workers, and management staff. Written and verbal communication skills should be concise and effective, and employees are expected to aspire to excellence in both daily work tasks and customer service. Maintain professionalism in all interpersonal relationships and exercise confidentiality concerning the affairs of the business. Exhibit willingness to learn, willingness to problem solve, willingness to help others and openly and actively participates in the direction of the Company. Physical Demands: While performing the duties of this position the employee is regularly required to sit and talk and hear. The employee is frequently required to use hands to finger, handle or feel and reach with hands and arms. The employee is frequently required to stand, walk, bend and reach, and may occasionally ride in a motor vehicle. The employee must frequently lift and/or move up to 15 lbs and occasionally lift and/or move up to 50 lbs. This position requires wearing of safety glasses, gloves, long pants, and closed-toe shoes; with additional specific PPE depending on the chemicals or materials handled, which could include respirators, hearing protection, or specialized gloves for hazardous substances. Benefits and Compensation: The pay range for this role is $70,000 - $90,000. Please note all pay ranges are broadly stated and any final offer is dependent on factors such as location, direct experience, market guidance, internal equity, among other qualifying criteria permitted by law. The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.