Office manager/administrative assistant jobs in Nashville, TN - 140 jobs
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Office Manager/Administrative Assistant
Office Manager
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Dental Office Manager
Coordinator/Executive Assistant
Administrative Support Assistant
Office And Operations Manager
Front Office Manager
Executive Personal Assistant to CEO
C-Suite Assistants 3.9
Office manager/administrative assistant job in Nashville, TN
Executive Personal Assistant to CEO, Transportation Services Company, Nashville, Tennessee
The CEO of a highly successful transportation company that services veterans and the disabled throughout the country is looking for an Executive Personal Assistant to handle all things administratively needed for the CEO, being a true “right hand” strategic partner and taking as much off his plate as possible so he can focus on the business. This is an exciting opportunity to be a key player on the team, helping to make sure the CEO is well-organized, on task and prepared for scheduled meetings and events. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW principal or CEO. The ideal candidate is a creative thinker and a problem-solver who thrives on finding solutions with very little intervention and has a clear confident interpersonal style. This is a 5 day a week in the office position.
About the Job
Manage the CEO ‘s busy calendar and coordinate scheduling meetings and commitments, personal and professional
Optimize the CEO's time and priorities, acting as gatekeeper
Coordinate travel and logistics, including detailed itineraries, personal and professional
Expenses
Prioritize emails and craft emails and any other correspondence on his behalf
Be liaison to internal and external stakeholders; plan meetings including all logistics and collateral materials
Be the “go to” in the office for any office management needs
Plan dinners, special events
Special ad hoc projects; some personal work
About You
5+ years supporting a HNW, C-suite executive
Bachelor's Degree.
Proactive and anticipatory mindset - always ten steps ahead
High emotional intelligence and strong judgment; able to act independently
Ultra-organized and detail-oriented with great project management skills
Microsoft Office Suite; tech savvy
Strong communicator, diplomat, and relationship-builder
Discreet, and trustworthy
A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality.
Base salary plus discretionary bonus, 100% Comprehensive health benefits for employee
$44k-65k yearly est. 2d ago
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Office Manager
Dental Strategic
Office manager/administrative assistant job in Nashville, TN
Dental Office Manager in Nashville, TN
Day-to-day:
A premier private dental practice in Belle Meade is seeking a friendly, hard-working, and organized Office Manager who will serve as the gatekeeper of the practice and contribute to a positive, tight-knit office culture.
The Office Manager's responsibilities include greeting patients, scheduling appointments, scheduling treatment, verifying insurance, assisting with patient communication, and managing the overall front-office flow to ensure an exceptional patient experience.
To be successful in this role, you should have strong interpersonal skills, be comfortable with computers, and maintain an organized and welcoming front desk. A top-performing Office Manager will help ensure the practice runs smoothly from open to close and will be an essential part of both the first and last impression a patient has during their visit.
Office Manager Responsibilities
Greeting and welcoming patients to the practice
Scheduling, rescheduling, and confirming appointments
Scheduling treatment and helping patients understand next steps
Verifying insurance and assisting with insurance-related questions
Collecting payments and discussing financial arrangements when needed
Preparing patient charts and daily schedules
Maintaining accurate patient records
Communicating with patients via phone, email, and PM software
Performing general office duties such as scanning, emailing, filing, and organizing front desk areas
Requirements
Strong computer proficiency
Excellent interpersonal and communication skills
Reliable, positive attitude with strong work ethic
Ability to learn quickly and follow established systems
Prior administrative or customer-facing experience preferred
Nice to Have
Prior experience as an office manager or dental receptionist
Experience scheduling patients and verifying insurance
Experience with patient management software
Benefits
IRA with 3% match
4 weeks of PTO
Supportive, small team culture
Patient-focused environment in a highly desirable Belle Meade location
Flexible and competitive salary depending on experience
Schedule(Mon & Wed: 7:00 AM - 3:00 PM, Tue & Thu: 7:00 AM - 4:00 PM, occasional Friday: 7:00 AM - 1:00 PM)
$29k-44k yearly est. 1d ago
Administrative Support Assistant
Prospect Infosystem Inc.
Office manager/administrative assistant job in Nashville, TN
Job Title: Administrative & Interview Support Intern
Employment Type: Part-Time Internship
Rate: $15/hr. on 1099
About the Role
We are seeking a detail-oriented and professional Administrative & Interview Support to assist with candidate interviews and HR-related paperwork. This role is ideal for a student or recent graduate interested in human resources, recruiting, or office administration. The intern must be located in Nashville, TN and able to work on-site.
Key Responsibilities
Assist with scheduling, coordinating, and conducting initial candidate interviews (phone, video, and/or in-person).
Take clear notes during interviews and summarize key information for hiring managers.
Support completion and collection of new hire paperwork and onboarding documents in accordance with U.S. employment guidelines.
Help maintain accurate and organized digital and physical personnel files.
Communicate professionally with candidates and internal team members via email, phone, and in person.
Assist with posting job descriptions, tracking applicants, and updating candidate status in our systems.
Support general administrative tasks such as data entry, filing, document preparation, and meeting coordination.
Requirements
Must be currently located in Nashville, TN.
Eligible to work in the United States.
Strong verbal and written communication skills.
Professional, friendly, and confident demeanor when speaking with candidates.
Excellent attention to detail and strong organizational skills.
Ability to handle confidential information with discretion.
Proficiency with basic computer tools (email, spreadsheets, word processing; and willingness to learn HR/recruiting software).
Currently pursuing or recently completed a degree in Human Resources, Business, Communications, or a related field preferred, but not required.
Preferred Qualifications
Prior experience in customer service, administrative support, or campus recruiting activities is a plus.
Comfort conducting interviews using prepared questions
Familiarity with U.S. hiring paperwork (e.g., I-9, W-4, onboarding forms) is a bonus; training will be provided.
Schedule & Compensation
Part-time, 20 hours per week (flexible scheduling around classes if applicable).
Internship duration: [3-6 months].
Compensation: TBD
$15 hourly 18h ago
Office Manager
Firstservice Corporation 3.9
Office manager/administrative assistant job in Nashville, TN
Benefits: * Bonus based on performance * Flexible schedule * Free food & snacks * Opportunity for advancement Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating.
As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials.
Office Manager Perks and Benefits:
* No experience is required, but 1-3 years of experience is preferred.
* Paid training.
* Full-time
* Annual company convention (determined by the owner and local structure goals)
* Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company).
Office Manager Responsibilities:
Customer Management
* Develop trust with customers by living our Core Values all day and every day.
* Creating raving fans by providing extra-mile service
* As soon as possible, convert leads to appointments by scheduling appointments for the sales team.
* Follow up on open proposals as needed.
* Keep the showroom and office organized and presentable.
* Assist in the development, management & delivery of local marketing tactics.
* Resolve customer conflicts.
Marketing
* Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations.
* Strengthen emotional connections with customers and the community by engaging in the community and making it fun!
* Support and participate in home shows.
* Support and implement local marketing efforts as needed.
Operations (Production)
* Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders.
* Order all products needed for jobs accurately and follow up on delivery.
* Schedule the job to meet the schedule of customer and installers.
* Communicate with installers and customers on start dates and times.
* Update the customer with ongoing details of installation and job progress.
* Discuss and obtain written permission for any changes in contracted work.
* Confirm scope of work and compensation with installers prior to start of job.
* Update Salesforce/production board daily with status of job and upcoming schedule.
Financials
* As a job is landed and produced, complete the job costing form with the pertinent details.
* Accurately update QuickBooks daily for all income and expenses.
* Track, prepare and manage timely payment of business-related expenses.
Continuous Improvement
* Attend weekly meetings with the owner at scheduled times.
* Submit the GS&R Prep form weekly via email.
* Work weekly and monthly to meet goals.
* Be available to attend training seminars at the owner's discretion.
* Make decisions and act in accordance with Floor Coverings International's core values and mission.
Office Manager Qualifications:
* Excellent customer service skills
* Strong communication skills, particularly over the phone.
* Organized, detail oriented, and able to multi-task.
* Experienced in bookkeeping using QuickBooks is a plus.
* Able to work independently without supervision.
Apply today!
Flexible work from home options available.
Compensation: $20.00 - $30.00 per hour
Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you!
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.
$20-30 hourly 60d+ ago
Office Manager
Earls Restaurants Ltd. 3.9
Office manager/administrative assistant job in Nashville, TN
We are looking for an Office Manager who enjoys providing a high level of confidential administrative and personal support to the management team and to our partners! You are willing to assist the Leadership Team by spearheading direction in all aspects of payroll and administrative duties.
Compensation: $22 to $27/hr
Hourly wage will be based on a comprehensive evaluation of each candidate's qualifications and achievements. While the range provides a general guideline, final offers will be tailored to each individual.
Benefits:
Flexible scheduling to support work/life balance
Leadership meal budget
Flexible unpaid vacation
Employee discount
Leadership programs
In-house hospitality and culinary training programs
Mentorship programs
Career development and opportunity for advancement
Extended Health Benefits (after 1 year of service and upon meeting qualifying factors)
Direct Deposit
Responsibilities:
Own the admin of cash payouts, purchasing of products and services, tracking and paying all weekly invoices using tracking systems to ensure accuracy of profitability reports
Run a smooth operation by using your impressive communication skills between all team members
Tackle problems and be a self starter in order to make decisions that benefit your team
Maintain a clean and organized office, up to date compliance and partner notification boards as well as accurate files and paperwork
Qualifications:
1 year experience in Payroll or Accounting
An in-depth understanding of Microsoft Excel
The ability to delegate efficiently and handle situations that require you to keep your cool
An innate drive to help others succeed, enviable organization, time management and feedback skills
The ability to legally work in the USA
Apply Now!
Earls is an equal opportunity employer. We are committed to a diverse and inclusive workplace, free from discrimination. We believe bringing together people of all backgrounds, experiences, and abilities is essential to our success, and brings us closer to living our purpose to Make Life Awesome.
All employment decisions inclusive of recruiting, hiring, compensation, promotions, and terminations are based on qualifications, competencies, and merit, without the consideration of any legally protected ground. Reasonable accommodations are available upon request.
$22-27 hourly 10d ago
Executive Personal Assistant to the Owners
Seekone Roofing Company
Office manager/administrative assistant job in Brentwood, TN
Job Description
At SeekOne Roofing, we're not just about roofs; we're about people! As a PEOPLE-FIRST organization fueled by purpose, growth, and service, we pride ourselves on making a positive impact in our vibrant Brentwood, TN community and beyond, including the fantastic cities of Nashville, TN and Huntsville, AL. We're excited to announce that we're looking for a passionate full-time Administrative Assistant to join our dynamic team and provide direct day-to-day support to our company leaders!
At SeekOne Roofing, we truly value our team members and offer competitive pay and fantastic benefits to show our appreciation.
Pay:
$50,000 - $60,000 per year based on experience
Benefits:
Paid training
PTO
Flexible schedules
Weekly mentorship and personal development opportunities
Supportive, faith-driven team culture
Industry-leading CRM and sales tools
Advancement opportunities within a quickly growing company
Join our office and help us grow as we continue to make a difference together! Apply now for this exciting role directly supporting the owners!
SCHEDULE FOR OUR EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS:
During your time assisting our office, you can anticipate a typical Monday to Friday work schedule, with the possibility of occasional weekend shifts as needed.
YOUR ROLE AS AN EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS:
As an Executive Personal Assistant to the Owners, your role is both dynamic and integral to the organization's success. Each day begins by reviewing and prioritizing the owners' calendar to ensure their meetings, commitments, and strategic goals flow seamlessly. You'll coordinate and facilitate meetings, take detailed notes, and manage follow-up actions to keep projects moving forward. Acting as a trusted liaison, you communicate on behalf of the owners with staff, clients, and external partners. You'll also handle travel arrangements, manage correspondence, and support company events, while assisting with special projects that reflect the owners' vision for growth and efficiency. This position gives you a front-row seat to leadership decision-making and offers countless opportunities to make a meaningful impact right alongside the owners.
In order to do this, you'll need to meet the following qualifications:
2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Bachelor's degree preferred; administrative experience required
Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus
Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment
Ability to handle confidential information with discretion
Strong written and verbal communication skills
Professional, dependable, and collaborative team player
Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership
Commitment to continuous personal growth and development
Strong listening skills with the ability to understand intent and goals
OUR COMPANY
Our commitment to serving others and making a positive impact is at the core of our operations here at SeekOne Roofing. Guided by our values of BLESSED, FOCUSED, and COMMITTED, we prioritize people in all that we do. We offer comprehensive commercial and residential roofing solutions, leveraging cutting-edge tools and continually refining our techniques to maintain our leadership in the industry. Our unwavering dedication has been recognized with the prestigious GAF badge and the CertainTeed Five Star badge, earning the trust of our valued customers. If you are seeking to join a dedicated team that fosters personal growth and invests in your future, we invite you to connect with us.
BE OUR NEW EXECUTIVE PERSONAL ASSISTANT!
So, what do you think? If you're excited about the opportunity to work directly with our owners, support their vision, and help drive the success of our growing company, we want to meet you! Our office values your time, so we've got a simple application process that should take you less than 3 minutes to complete. We look forward to meeting you!
Job Posted by ApplicantPro
$50k-60k yearly 4d ago
Dental Office Manager
Wave Dental Professionals
Office manager/administrative assistant job in Goodlettsville, TN
Office Manager - Dream Dental
Goodlettsville, Tennessee
Dream Dental is looking for a strong, experienced, and people-focused Office Manager to lead our front office team. We're an established, high-volume practice with a large and loyal patient base, and we're seeking a leader who can ensure smooth operations, support team growth, and help maintain the exceptional patient experience we're known for.
What We Offer:
4 days in office, 1 day admin
Full comprehensive benefits package
Supportive, collaborative team culture
Modern practice using Open Dental
Large, steady patient base
Generous commission structure
Requirements:
Management experience in a dental office required
Strong leadership, coaching, and team-building skills
Experience with treatment plan presentation and financial discussions
Knowledge of dental insurance, scheduling, and front office workflows
High level of professionalism, reliability, and problem-solving ability
Strong communication and organizational skills
Key Responsibilities:
Oversee daily front office operations to ensure efficiency and exceptional patient service
Lead, train, motivate, and support front office team members
Present treatment plans and discuss financial options confidently with patients
Collaborate with clinical providers to maintain smooth patient flow
Manage schedules, patient communication, and office systems in Open Dental
Monitor practice performance metrics and ensure goals are met
Handle escalated patient concerns with empathy and professionalism
If you're an experienced dental leader who thrives in a fast-paced environment and loves delivering outstanding patient care through great systems and great people, we'd love to speak with you!
Apply today and grow your leadership career with Dream Dental in Goodlettsville!
#indeedwavedp
$34k-48k yearly est. 6d ago
Front Office Night Manager
Sh Hotels 4.1
Office manager/administrative assistant job in Nashville, TN
Grow with us... Life at Starwood Hotels is based on a simple idea: the world is beautiful and we want to keep it that way. But we can't do it alone. That's why hiring thoughtful and inspiring Team Members and Leaders who understand that our people, collaboration, stellar service, and respect for nature are so important to us.
The front office = the heart of every single one of our hotels. It's the team who first greets guests when they step inside our hotel, attends to their every request, and introduces them to the brand. Supervising that team is a big job, because it requires a diverse range of skills, from analytical thinking and problem solving to self-assuredness and an ability to get along with everyone. Not to mention an almost instinctive desire to enhance the stay of every single guest.
We're currently seeking an impossibly charismatic Front Office Night Manager. Our dream candidate intimately understands the dynamics of this role and how it greatly impacts the overall guest experience at our hotels. If you feel this role is calling out your name, we'd love to hear from you.
About you...
Passionate about hotel operations and guest service with a minimum of 3 years' experience working in a Night Management role, preferably within an upper upscale or luxury hotel environment.
Advanced knowledgeable of front office operations, a strong leader and a proven track record in guest and team member engagement and financial performance.
Excels at communication, both verbal and written.
About us...
As a mission-driven company, our purpose is our true north, and our compass guides the way. The purpose we live by impacts the lives of our team members, drives the experiences for our guests, builds community with like-minded travelers and takes care of the planet we live in. Founded in 2006 by Barry Sternlicht, Starwood Hotels is a luxury hotel brand management company and affiliate of global private investment firm Starwood Capital Group.
Starwood Hotels is an Equal Opportunity Employer. We believe in a diverse, sustainable workforce with an empowered, inclusive culture. We are committed to non-discrimination on any protected basis covered under applicable law. If you require any special accommodations, please visit People Operations.
$38k-50k yearly est. 10d ago
Office Manager
Wilson Bank & Trust 4.0
Office manager/administrative assistant job in Brentwood, TN
The Office Manager is responsible for achieving budgeted loan, deposit, and income goals and managing financials for a bank office. This position develops new customer relationships and deepens existing relationships through outside calling and other business development efforts. The Office Manager originates loans and manages a loan portfolio. This position reports to the Retail & Operations Manager and provides excellent service and support to team members and customers while demonstrating the Company's values and supporting the mission.
JOB DUTIES AND RESPONSIBILITIES:
Responsible for achieving budgeted loan, deposit, and income goals and managing financials for a bank office
Provide an extraordinary customer experience and hold team accountable for same
Utilize sales and service strategies to develop new customer relationships and deepen existing relationships, including outside sales calling and active participation in follow-up strategies
Originate loans and manage a loan portfolio
Perform duties of both Customer Service Representative and Personal Banker based on staffing and customer demand within the office
Responsible for resolution of deposit and loan exceptions for the bank office
Supervise, train, and mentor staff. Identify professional development opportunities and provide performance feedback on an ongoing basis.
Assist team members with complex or escalated customer issues or concerns
Confirm office is compliant with regulations, policies and procedures to include annual and quarterly audits and security of premises
Adhere to compliance with all federal bank regulations and laws, including those for consumer protection and the Bank Secrecy Act/Anti-Money Laundering Program
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional associations, and attending bank-sponsored or required training
Participate in outside community activities, as required
Perform other duties, as assigned
REQUIRED QUALIFICATIONS:
High School diploma or GED
3 years of retail banking experience, previous lending experience preferred
1 year of supervisory or leadership experience
Possess knowledge, skills, and abilities necessary to perform all job duties and responsibilities
Proficient with Microsoft Office Suite and other standard software applications
Effective verbal and written communication skills
Excellent interpersonal, critical thinking and problem-solving skills
High standards for integrity, honesty, professionalism, and work ethic
Commitment to service excellence
Demonstrate flexible and efficient time management and ability to prioritize workload
Ability and willingness to work with purpose and a strong sense of urgency
Self-starter, positive and enthusiastic, with a desire to exceed expectations and ability to lead a team
Maintain a professional demeanor at all times, using appropriate levels of confidentiality and discretion
Ability to effectively work in collaboration with others to achieve business objectives
Ability to work Saturdays on a rotating basis
Participation in community events and in school banking program are required, as are public speaking, and working extended hours, as needed
Willing to grow and be challenged
$39k-52k yearly est. 3d ago
Office Manager
Pleasant View Learning Center
Office manager/administrative assistant job in Pleasant View, TN
Pleasant View Learning Center in Pleasant View, TN is looking for one office manager. Our ideal candidate is self-driven, ambitious, and hard-working.
Split shift: 6:00 AM-8:30 AM and 2:00 PM-6:00 PM. Monday- Friday.
Benefits
No nights or weekends
Holidays off
Paid Vacation
Employee Discount
Team Retreat
Responsibilities
Coordinate and schedule meetings and appointments
Maintain a positive and efficient working environment
Greet and assist guests
Qualifications
Preferred experience in a managerial role
Exceptional organizational skills with the ability to delegate effectively
Great written and verbal communication skills
High attention to detail
Familiarity with computer systems
We are looking forward to hearing from you.
$29k-44k yearly est. 60d+ ago
Dental Office Manager
Star Dental Partners
Office manager/administrative assistant job in Franklin, TN
Titan Dental is now hiring a Full Time Dental Office Manager in Franklin, TN!
Enjoy a great schedule!
Monday, Wednesday, Thursday: 7:30 am - 5:15 pm Tuesday: 9:00 am - 4:00 pm Friday: 9:00 am - 1:00 pm
We are seeking a knowledgeable, reliable Dental Office Manager to join our community of collaborative, high-quality clinical, business and operations professionals.
To learn more about this quaint and friendly office, visit: ***********************
Job Summary
Within the SDP affiliated network of dental practices, the Office Manager (OM) is responsible for monitoring and managing the operations of a single location. The OM will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the SDP support team and the primary dentist of the practice. The OM works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results.
Values & Competencies
• Integrity
• Accountability
• Customer-centric
• Effective leadership skills
• Experience in P&L Management
• Demonstrates flexibility as appropriate
• Results-driven
• Ability to successfully multitask under pressure
• Strong organizational skills
• Strong attention to detail and takes initiative
• Proficient in Time Management
• Excellent communication skills (verbal/written)
Responsibilities
• Team leadership, coaching and training
• Profit & Loss (P&L) management
• Staff and patient scheduling
• Time & Attendance (T&A) management
• Payroll process management
• Accounts Payable (AP) management
• Manage insurance claims and other forms of payment
• Patient satisfaction and experience
• Collaborate on internal and external marketing efforts
• Implement policies and procedures
• Promote SDP company policies and best practices (published or otherwise communicated)
• Management of dental licenses and other related certifications
• Maintain current safety procedures and personal protective equipment required to minimize health risks
• Other job duties as assigned
Qualifications
• 5 years of dental office management experience required
• Proficient in dental performance management software (Dentrix, Eaglesoft, etc.)
• Strong understanding of marketing strategies, platforms, tools and metrics
• Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word)
• Solid understanding of P&L management (budgeting)
• Works well independently
• Comprehensive understanding ability to enforce current labor laws
• Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.)
Work Environment/Conditions
• Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required
• Ability to travel up to 10%
• Prolonged sitting and standing as needed
• Ability to lift up to 15 lbs.
• Exposure to potentially hazardous objects and/or materials
• Ability to wear appropriate work attire as needed or required
Practice Description
Additional employment benefits include:
Patient-centric community approach
Work/life balance
Opportunity for career growth
Professional development and support with continuing education
Strong business and operational teams
Employee Assistance Program (EAP) for all employees and their household
401K
Full-Time (FT) Employees are eligible for:
Paid Time Off
Paid Company Holidays, Bereavement, and Jury Duty
Paid $25k Basic Life & AD&D insurance
Medical, Dental, and Vision
Short Term Disability
Voluntary Life & AD&D Insurance
Pet Insurance
Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives
Equal Employment Opportunity
Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
$33k-48k yearly est. Auto-Apply 4d ago
Office Manager
Floor Coverings International
Office manager/administrative assistant job in Nashville, TN
Benefits:
Bonus based on performance
Flexible schedule
Free food & snacks
Opportunity for advancement
Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating.
As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits:
No experience is required, but 1-3 years of experience is preferred.
Paid training.
Full-time
Annual company convention (determined by the owner and local structure goals)
Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company).
Office Manager Responsibilities:
Customer Management
Develop trust with customers by living our Core Values all day and every day.
Creating raving fans by providing extra-mile service
As soon as possible, convert leads to appointments by scheduling appointments for the sales team.
Follow up on open proposals as needed.
Keep the showroom and office organized and presentable.
Assist in the development, management & delivery of local marketing tactics.
Resolve customer conflicts.
Marketing
Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations.
Strengthen emotional connections with customers and the community by engaging in the community and making it fun!
Support and participate in home shows.
Support and implement local marketing efforts as needed.
Operations (Production)
Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders.
Order all products needed for jobs accurately and follow up on delivery.
Schedule the job to meet the schedule of customer and installers.
Communicate with installers and customers on start dates and times.
Update the customer with ongoing details of installation and job progress.
Discuss and obtain written permission for any changes in contracted work.
Confirm scope of work and compensation with installers prior to start of job.
Update Salesforce/production board daily with status of job and upcoming schedule.
Financials
As a job is landed and produced, complete the job costing form with the pertinent details.
Accurately update QuickBooks daily for all income and expenses.
Track, prepare and manage timely payment of business-related expenses.
Continuous Improvement
Attend weekly meetings with the owner at scheduled times.
Submit the GS&R Prep form weekly via email.
Work weekly and monthly to meet goals.
Be available to attend training seminars at the owner's discretion.
Make decisions and act in accordance with Floor Coverings International's core values and mission.
Office Manager Qualifications:
Excellent customer service skills
Strong communication skills, particularly over the phone.
Organized, detail oriented, and able to multi-task.
Experienced in bookkeeping using QuickBooks is a plus.
Able to work independently without supervision.
Apply today!
Flexible work from home options available.
Compensation: $20.00 - $30.00 per hour
Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you!
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.
$20-30 hourly Auto-Apply 60d+ ago
Studio Coordinator/Executive Assistant
Gensler 4.5
Office manager/administrative assistant job in Nashville, TN
Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others.
What You Will Do
* Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships.
* Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc.
* Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation
* Assist in processing, editing, and proofing contract documents for clients and consultants
* Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc.
* Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international)
* Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests
* Coordinate physical archiving of studio projects
* Liaise with other administrative departments to ensure with seamless coordination and communication with studio
Your Qualifications
* Minimum 5 years of experience in professional administrative position supporting senior leadership
* Experience booking domestic and international travel
* Excellent verbal and written communication skills
* Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors
* Ability to prioritize business responsibilities
* Must show ability to problem solve, both individually and as part of a team
* Positive attitude and willingness to "go the extra mile"
* High level of work ethic and ability to work independently with minimal guidance
* Proficiency with Microsoft Office (including SharePoint)
* Adobe Suite/In Design experience a plus
* Must be available for overtime on an as-needed basis
This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee!
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
$50k-66k yearly est. Auto-Apply 41d ago
Office Manager
Staffosaurus
Office manager/administrative assistant job in Brentwood, TN
About Us.
We are a Behavioral Health group specializing in substance use disorder and co-occurring issues. Our facility strives to provide the highest quality of care, using evidence-based treatment, medical staff, and licensed therapists. Our mission is to help those that are struggling with the tools to recover, regain control and live healthy, happy lives without the burden of substance abuse.
Our ideal candidate is experienced within the healthcare industry and has previous experience as an office manager within the healthcare industry.
Join Us
We are currently looking for an office manager with excellent organization skill and a personable disposition to keep them thriving. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. Youll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your effects allow us to achieve organizational efficiency, you will nurture the pleasant and exciting work environment our people love.
Benefits
In addition to competitive pay, we offer quality health insurance, dental and vision, paid time off, and more. We believe in the growth and success of our team to support our mission of helping our clients.
Requirements
Bachelors Degree (Preferred)
Management Experience (Required)
Substance Use Experience (preferred)
Responsibilities
Supports company operations by maintaining office systems and supervising staff.
Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
Contributes to team effort by accomplishing related results as needed
Perform other duties as assigned
Pay: $20-$30/hr
Job Type: Onsite, Full -Time
Location: Brentwood, TN
Apply Today!
$20-30 hourly 60d+ ago
Dental Office Operations Manager
Chord Specialty Dental Partners
Office manager/administrative assistant job in Murfreesboro, TN
Compensation: $80,000 - $83,000
Schedule: Monday-Friday 7:30am - 5:00pm
CHORD Specialty Dental Partners is seeking a highly organized and detail-oriented Dental Office Operations Manager (DOO) to oversee the smooth functioning of our pediatric dental office.
As the Operations Manager you will maintain efficient administrative processes, coordinate patient care, and support the team. You will play a vital role in creating a positive and efficient work environment that enables our dental team to provide exceptional patient care. The ideal candidate can communicate with grace, is a creative problem solver, and is consistent.
Together, with our experienced dentists and clinical staff, we want you to bring your passion, skills, and drive to help patients achieve beautiful smiles and better health while creating “wow” experiences at every visit!
Responsibilities
Ensure all office staff are arriving ready to work: on time and in proper uniform
Maintain office schedules, following Chord policies and procedures
Implement Chord office policies and ensure that all staff members are following CDH office policies
Manage office within budget guidelines to include clerical and auxiliary supply purchases, equipment upgrades, etc.
Increase and stimulate new patient growth by supporting marketing and promotional programs
Directly supervise office teams and proactively manage their performance and development including but not limited to, performance feedback, corrective actions, and appraisals
Hold monthly office meetings. Keep a running folder of the minutes for each meeting in the office along with a sign-in sheet. All minutes are required to be reviewed by all staff not present and sign off on them within 24 hours of reporting to work the next business day.
Qualifications
Minimum of three (3) years of experience in a management position, preferably in a dental office.
Excellent organizational skills and attention to detail.
Ability to work well with doctors, patients, employees and others.
Knowledge of dental terminology and computer systems.
Knowledge of Microsoft Office Suite including Outlook, Excel and Word.
Cleared through the State of PA to work on children: determined through Criminal Background Check, Finger Printing, and Child Abuse Clearance
What We Offer
We believe that taking care of our employees and their families is paramount. That's why we offer a comprehensive benefits package designed to support you in every aspect of your life. Here's what we provide:
Medical and Vision Insurance: You're eligible starting the first month after you join.
Dental Coverage: Enjoy this benefit with $0 premium.
401(k) Plan with Company Match: We help you plan for your future with our matching program.
Generous Paid Time Off and Holidays: Take the time you need to relax and recharge.
Employee Referral Program: Earn rewards for bringing talented individuals to our team.
Big savings, big perks: Enjoy exclusive discounts on everything from restaurants and travel to movies and more with our employee discount program.
Pet Insurance: We understand the importance of furry family members too.
Cutting-edge Technology and Training: We provide the tools and resources you need to excel in your role.
Life and Disability Insurance Options: Protect yourself and your loved ones with our coverage options.
Who We Are
Cumberland was formed in 2012 by four dentists with a desire to make a difference. Their vision was to create a company that positively impacts the lives of children. Today we have grown to eight locations in middle Tennessee, all owned by partnering dentists now employing over 150 team members. We utilize the individual strengths of all our employees to create the brand you see today. To make a difference in the lives of our patients by delivering unsurpassed pediatric dental and orthodontic care in a fun, welcoming environment. We aim to create a foundation of optimal oral health for every child and a supportive, inspiring atmosphere for every team member.
#IND
$80k-83k yearly Auto-Apply 6d ago
Office Manager
Staff Zone/Select People
Office manager/administrative assistant job in Nashville, TN
Staff Zone specializes in meeting the blue-collar staffing needs of the construction, light industrial, and special events industries. Since 2004, we have cultivated Best in Class procedures that bridge workers with jobs. By doing this, we are consistently Constructing Lives by bringing economic and social improvements to the people and their communities in which we are located.
The Office Manager, effectively and efficiently, assists with the full operations of the branch. This individual will work directly with the Branch Manager, Sales Manager, our clients, and our workforce to ensure a smooth-running branch. Our ideal candidate would be self-motivated and have strong communication skills.
Upon hire you will enjoy:
Competitive base salary/paid bi-weekly
Monthly bonus opportunity
Full benefit package (medical, dental, vision)
Great 401(k) with company match
Frequent bonus and contest opportunities
Continuous training and development
Job Requirements:
High School Diploma required
Strong computer skills, including Microsoft Office
Professional phone etiquette
Ability to multi-task under pressure
Ability to monitor and report problems
Autonomous work ethic (ability to perform duties without direct supervision)
Responsibilities as Office Manager:
Assist Branch Manager with dispatching duties in the morning
Manage credit and collections
Produce and mail out invoices
Promote safety in the workplace
Recruiting, in way of taking applications
Willing to work a weekend rotating, some holidays as required
Process credit applications for new clients
Ensure workforce is paid correctly and efficiently; assist with payroll
About Us:
Staff Zone provides temporary workers for commercial construction, industrial, and special events companies. We are the nations leader in providing labor staffing needs to commercial construction companies with a proven record of 20% revenue growth year after year in our industry. We currently have branches in several states (AL, AZ, CO, FL, GA, SC, NC, TN, VA, and TX), and operate in many more. For more information on our company, please visit us at our website (www.thestaffzone.com). We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
$29k-44k yearly est. 8d ago
Office Manager
Servpro of Belle Meade/West Nashville
Office manager/administrative assistant job in Nashville, TN
Job DescriptionBenefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Paid time off
Training & development
Wellness resources
Office Manager
SERVPRO of Belle Meade / West Nashville
Each SERVPRO franchise is independently owned and operated.
Why This Role Matters
The Office Manager is a key leadership partner within our organizationserving as the operational bridge between the office team, production team, financial partners, Human Resources, and senior leadership. This role ensures that systems, people, and processes stay aligned so the business can grow responsibly and sustainably.
This is not a do-it-all-alone role. Success here comes from strong partnership, coordination, and accountability.
Our Core Values (How Youll Show Up Every Day)
Built on Trust
You ensure accuracy, visibility, and follow-through by partnering closely with financial and HR teamscreating confidence in operations, payroll inputs, and compliance.
A Place to Call Home
You help build a professional, supportive office culture where people feel informed, respected, and set up for success.
Onward & Upward
You monitor performance metrics, identify gaps, and collaborate with leadership to continuously improve office operations.
Stewardship
You help protect the business by coordinating compliance, documentation, and financial controlswithout operating in silos.
Master Where You Are
You become the subject matter expert for office workflows, systems, and SERVPRO processes, knowing when to lead, partner, or escalate.
What Youll Be Responsible For
Office Leadership & Team Support
Lead and support the office team (Reception/Dispatch, Job File Coordinators, Administrative Assistants, Accounting/HR support)
Maintain a professional, organized, and service-driven office culture
Coordinate interdepartmental communication between office, production, finance, and leadership
Plan and facilitate monthly office meetings
Ensure onboarding, training, and development plans are executed in partnership with HR
Financial Coordination & Oversight (Partnership-Based)
Partner with the financial team to support accurate Accounts Payable, Accounts Receivable, and cash flow tracking
Coordinate daily bookkeeping activities and verify accuracy
Review and analyze financial reports (P&L, Balance Sheet, Cash Flow) alongside financial partners
Support timely and accurate royalty reporting
Monitor office-related Key Performance Metrics (KPMs) and communicate trends, risks, and opportunities
This role does not own accounting alone but is responsible for coordination, validation, and communication.
Payroll & HR Partnership
Partner with Human Resources to support payroll accuracy, timekeeping verification, and compensation tracking
Support staffing plans aligned with operational and budget needs
Conduct office performance reviews and maintain employee documentation in collaboration with HR
Compliance & Risk Management
Coordinate National Accounts compliance and maintain green-light status
Manage subcontractor certifications, insurance, and required documentation
Maintain local, state, and SERVPRO compliance requirements, including Storm Program documentation
Support Preferred Vendor program participation and renewals
Partner with leadership and HR to monitor safety, risk, and regulatory compliance
Planning & Continuous Improvement
Support development and execution of the annual office division plan and budget
Monitor progress toward goals and collaborate on adjustments as needed
Act as a thought partner to ownership and senior leadership
Serve as the Subject Matter Expert for office systems and processes
What We Offer (Because Great Leaders Deserve Support)
Health & Financial Wellness
Medical, Dental, and Vision Insurance
401(k) with Company Match
Competitive, salaried compensation based on experience
Monthly Cell Phone Stipend to support work-related communication
Time to Recharge
Paid Time Off (PTO)
Paid Holidays
Growth & Development
Professional development opportunities, including SERVPRO University courses, leadership training, and role-specific education
Cross-functional exposure to finance, Human Resources, production, and executive leadership
Opportunities to grow your scope, influence, and career as the company scales
Culture That Matters
Leadership that values trust, clarity, and accountability
A workplace guided by SERVPROs core values
A team that takes the work seriouslybut not itself
What Were Looking For
Required
High school diploma or GED (college degree preferred)
Strong organizational, leadership, and communication skills
Proficiency in Microsoft Office and QuickBooks (or equivalent)
Experience with DASH CRM (or equivalent)
Experience coordinating across operations, finance, and HR
Preferred
IICRC or Xactimate certifications (a plus, not a requirement)
Restoration, construction, or service-industry experience
Bilingual abilities
Work Schedule
Full-time, salaried, non-exempt leadership role
MondayFriday, aligned with standard office operations
Flexibility is expected based on business needs and priorities
$29k-44k yearly est. 13d ago
Office Manager - Nashville
Tanger Management
Office manager/administrative assistant job in Nashville, TN
About the Company
At Tanger, our mission is to create shopping destinations that entertain, inspire, and bring our communities together. Guided by our vision to lead the evolution of shopping, we've spent over four decades innovating the retail experience as a premier owner and operator of outlet and open-air centers.
We live our values every day: we lead with integrity, foster inclusion, and embrace innovation to drive meaningful change. These principles come to life through our actions-we build trust, challenge the status quo, win together, and continuously push boundaries to deliver exceptional value and experiences to make it happen.
Tanger team members are our most important asset, and we're proud to offer an environment where everyone is welcomed, respected, heard, supported, and able to thrive. Our emphasis on relationships, employee growth, and exciting career opportunities sets us apart. And our spirit of innovation, expertise, and relentless pursuit of excellence brings us together.
About the Role
In our continued mission to create shopping destinations that entertain, inspire, and bring communities together, Tanger is seeking a
Office Manager - Nashville
This role offers the opportunity to work both independently and collaboratively,
supported by a flexible, Teams-driven workplace designed to empower connection, innovation, and impact across geographies.
About the Tanger Perks:
Competitive salary
Generous Suite of Medical, Dental, and Vision Benefits
401(k) match
Paid PTO and Holidays
Paid Volunteer Hours
Team Member Paid Leave Programs
Tuition Reimbursement
Wellness Incentives
Group Life and Disability Insurance
Voluntary Benefits
Team Member Discounts
And more…
How can you contribute to what we do?
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Develop and implement office policies and procedures, identifying opportunities for office management improvement and implementing new systems.
Manage day-to-day administrative functions.
Maintain an organized office environment, ensuring all reports, presentations, and other documentation are prepared and available for the Management team.
Provide administrative support to the management team, including calendar management, due date assignments, meeting coordination, and travel arrangements.
Oversee the proper functioning of office equipment and liaise with IT support for any technical issues.
Create and maintain an onsite filing system for documents and records adhering to data protection regulations as required by the Company.
Handle incoming calls, emails, and mail promptly, efficiently, and professionally.
Oversee cash and credit card handling functions where applicable in accordance with company policies and procedure.
Work with Credit and Collections department to follow up with tenants that have past due balances. Determine reason for late payment and get commitment for payment date. Follow up with tenants until account is brought current. Notify A/R Manager of tenants with financial problems and those with delinquent accounts.
Coordinate and prioritize tasks such as correspondence, scheduling, and data entry.
Manage Tanger Ambassador staff (where applicable). Ensure staff adheres to all Tanger policies related to conduct, attendance, and overall performance of the role. Provide leadership for improvement plans for employees who fail to meet expectations and recognize high performing talent.
Own recruiting, onboarding, and training staff including training sessions for sampling campaigns, marketing activations, and other events as needed.
Collaborate with corporate accounts payable department and oversee property level accounts payable/accounts receivable in Nexus and maintain accuracy of the General Ledger. Manage orders for consumable inventory in alignment with property expense budgets through cost-effective procurement.
Support the management team with budgeting processes such as budget creation, reforecasting, capital expense management, and track expenses to maintain financial records.
Oversee administrative leasing, operations, and marketing tasks across multiple databases.
Conduct property walks/inspections and report findings to Property Management and take action as needed.
Act as a primary point of contact for vendors, contractors, retailers, and shoppers.
Support leasing efforts by managing suite photo database and show vacant spaces as needed.
Research and vet vendors for SOX compliant bidding processes.
Own vendor check-in/ check-out, maintaining and facilitating all on-site vendor relations, communicating information between vendors and Operations Director.
Support Marketing Director with activations, signage for vendor partnerships, and monthly promotions, as well as Proof of Performance photos for advertising agreements and sampling campaigns.
Collaborate with the team for meetings, marketing events, and community outreach to include occasional nights, holidays, and/or weekends.
Collaborate with other departments to facilitate interdepartmental communication, resolve issues, and support cross-functional initiatives.
Assist in the management and auditing of external marketing communication platforms (social media, websites, etc.).
Cultivate strong relationships with retail partners by collaborating with the management team to communicate through various channels as needed.
Create effective processes and procedures by keeping Emergency Notification Systems and Crisis Management files current, taking proper crisis management steps independently when necessary.
Process property incident reports for internal communication/reporting.
Manage life safety reporting of direct reports as needed during crisis situations.
Manager on Duty as required to include being on-site as needed, leading crisis management processes and procedures, handling urgent needs, making decisions to address the needs of internal employees, retailers, vendors, and shoppers as necessary.
Assist Management team with special projects or other duties as needed or assigned per skillset and interest.
Provide backup as needed for any absent management team members.
COMPETENCIES:
This list is illustrative only and not a comprehensive listing of all functions and tasks performed by incumbents of this class.
Ability to instill a sense of teamwork resulting in positive internal and external relationships
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
Ability to demonstrate strong leadership skills.
Ability to supervise and evaluate assigned personnel, establish priorities, create, and provide training
Knowledge of accounting principles and experience with financial administration.
Ability to demonstrate a strong attention to detail
Excellent interpersonal skills; ability to build relationships with coworkers, retailers, shoppers, etc.
Ability to multi-task and work independently in a high volume, results oriented environment with adaptability to handle various responsibilities and changing priorities
Outstanding verbal and written communication skills, fluency in English, bi-lingual in Spanish is a plus
Exceptional problem-solving and decision-making abilities
Demonstration of flexibility and adaptability
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work a flexible schedule to accommodate business needs, including weekends, nights and holidays
Adhere to Tanger's Values: Integrity, Inclusion, and Innovation
EDUCATION AND EXPERIENCE:
High School Diploma or equivalent years of work-related experience
2-5 years' experience or equivalent in administrative and or executive support level capacity with increasing responsibilities
1-2 years management/supervisory experience
PREFERRED EDUCATION AND EXPERIENCE:
1 year administrative experience
Bilingual: Able to read, write, and speak in Spanish
Experience the difference and be a part of our extraordinary team!
EEO and E-verify
Tanger values diverse perspectives, backgrounds, and unique contributions and is committed to fostering an environment where everyone is valued and respected. Our talent management approach, which includes policy development, training, goals, and targets, is aimed at fostering a fair, inclusive, collaborative, and innovative culture.
Tanger is proud to be an Equal Opportunity Workplace. All employment decisions are based on qualifications, merit, and business need.
Accessibility Note: If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, or if you are unable to use the online application, please request accommodation or ask for an alternative method of applying by emailing:
**********************.
All recruitment is managed internally; unsolicited agency submissions from recruiters or staffing agencies will not be considered.
E-Verify is a registered trademark of the U.S. Department of Homeland Security EOE. Drug Free Workplace. A background check will be conducted for this position. Tanger Management, LLC participates in E-Verify.
$29k-44k yearly est. Auto-Apply 12d ago
Office Manager
Servpro of Belle Meade
Office manager/administrative assistant job in Nashville, TN
Job Description
Office Manager
SERVPRO of Belle Meade / West Nashville
Each SERVPRO franchise is independently owned and operated.
Why This Role Matters
The Office Manager is a key leadership partner within our organization-serving as the operational bridge between the office team, production team, financial partners, Human Resources, and senior leadership. This role ensures that systems, people, and processes stay aligned so the business can grow responsibly and sustainably.
This is not a "do-it-all-alone" role. Success here comes from strong partnership, coordination, and accountability.
Our Core Values (How You'll Show Up Every Day)
Built on Trust You ensure accuracy, visibility, and follow-through by partnering closely with financial and HR teams-creating confidence in operations, payroll inputs, and compliance.
A Place to Call Home You help build a professional, supportive office culture where people feel informed, respected, and set up for success.
Onward & Upward You monitor performance metrics, identify gaps, and collaborate with leadership to continuously improve office operations.
Stewardship You help protect the business by coordinating compliance, documentation, and financial controls-without operating in silos.
Master Where You Are You become the subject matter expert for office workflows, systems, and SERVPRO processes, knowing when to lead, partner, or escalate.
What You'll Be Responsible For
Office Leadership & Team Support
Lead and support the office team (Reception/Dispatch, Job File Coordinators, Administrative Assistants, Accounting/HR support)
Maintain a professional, organized, and service-driven office culture
Coordinate interdepartmental communication between office, production, finance, and leadership
Plan and facilitate monthly office meetings
Ensure onboarding, training, and development plans are executed in partnership with HR
Financial Coordination & Oversight (Partnership-Based)
Partner with the financial team to support accurate Accounts Payable, Accounts Receivable, and cash flow tracking
Coordinate daily bookkeeping activities and verify accuracy
Review and analyze financial reports (P&L, Balance Sheet, Cash Flow) alongside financial partners
Support timely and accurate royalty reporting
Monitor office-related Key Performance Metrics (KPMs) and communicate trends, risks, and opportunities
This role does not own accounting alone but is responsible for coordination, validation, and communication.
Payroll & HR Partnership
Partner with Human Resources to support payroll accuracy, timekeeping verification, and compensation tracking
Support staffing plans aligned with operational and budget needs
Conduct office performance reviews and maintain employee documentation in collaboration with HR
Compliance & Risk Management
Coordinate National Accounts compliance and maintain green-light status
Manage subcontractor certifications, insurance, and required documentation
Maintain local, state, and SERVPRO compliance requirements, including Storm Program documentation
Support Preferred Vendor program participation and renewals
Partner with leadership and HR to monitor safety, risk, and regulatory compliance
Planning & Continuous Improvement
Support development and execution of the annual office division plan and budget
Monitor progress toward goals and collaborate on adjustments as needed
Act as a thought partner to ownership and senior leadership
Serve as the Subject Matter Expert for office systems and processes
What We Offer (Because Great Leaders Deserve Support)
Health & Financial Wellness
Medical, Dental, and Vision Insurance
401(k) with Company Match
Competitive, salaried compensation based on experience
Monthly Cell Phone Stipend to support work-related communication
Time to Recharge
Paid Time Off (PTO)
Paid Holidays
Growth & Development
Professional development opportunities, including SERVPRO University courses, leadership training, and role-specific education
Cross-functional exposure to finance, Human Resources, production, and executive leadership
Opportunities to grow your scope, influence, and career as the company scales
Culture That Matters
Leadership that values trust, clarity, and accountability
A workplace guided by SERVPRO's core values
A team that takes the work seriously-but not itself
What We're Looking For
Required
High school diploma or GED (college degree preferred)
Strong organizational, leadership, and communication skills
Proficiency in Microsoft Office and QuickBooks (or equivalent)
Experience with DASH CRM (or equivalent)
Experience coordinating across operations, finance, and HR
Preferred
IICRC or Xactimate certifications (a plus, not a requirement)
Restoration, construction, or service-industry experience
Bilingual abilities
Work Schedule
Full-time, salaried, non-exempt leadership role
Monday-Friday, aligned with standard office operations
Flexibility is expected based on business needs and priorities
$29k-44k yearly est. 13d ago
Bookkeeper / Office Manager
Brightspace Senior Living
Office manager/administrative assistant job in Hendersonville, TN
Job DescriptionBenefits:
HSA
401(k)
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Vision insurance
Do you thrive on supporting others and creating a smooth, positive workplace? You might be the perfect fit for our BOOKKEEPER / OFFICE MANAGER role at PARK PLACE RETIREMENT!
Park Place offers independent and assisted living apartments and enjoys a strong tradition of service in the Hendersonville market.
Ideal Candidate for BOOKKEEPER / OFFICE MANAGER:
3+ years working knowledge of accounting / bookkeeping
2+ years successful office management experience
AS or BS degree in accounting (or equivalent experience)
Accounting software experience
Proven skills in A/R, A/P, payroll and bank reconciliations
Supervises receptionists
Serves as a helpful "go to" for residents and staff
Enjoys serving seniors
Embraces our culture of positivity and teamwork
Job Tasks:
Monthly bookkeeping including A/P, A/R, revenue, daily receipts, reconciles cash, petty cash account
Assembles month-end closing package for home office accounting team
Processes payroll semi-monthly (timecards, time off, W2s)
Serves as human resources role with orientation, personnel & medical files, I-9s, benefits, etc.
Coordinator for workers' comp
Supervises receptionists
The Senior Living Advantage at Park Place:
"People come first" culture of respect, excellence and outstanding customer service
Leadership, personal ethics and relationships of trust are highly valued
Family-owned community serving the Hendersonville area for 40 years
Opportunity to make a daily difference in a resident's life
Career advancement opportunities locally and nationwide
EOE, Drug-Free Workplace
$29k-44k yearly est. 18d ago
Learn more about office manager/administrative assistant jobs
How much does an office manager/administrative assistant earn in Nashville, TN?
The average office manager/administrative assistant in Nashville, TN earns between $23,000 and $46,000 annually. This compares to the national average office manager/administrative assistant range of $27,000 to $55,000.
Average office manager/administrative assistant salary in Nashville, TN
$33,000
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