Office manager/administrative assistant jobs in New Haven, CT

Our client, a Connecticut based hedge fund is seeking a highly organized, discreet, and proactive Personal/Executive Assistant to provide seamless support to the Chief Executive Officer. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable operating with the utmost professionalism and confidentiality. The position will be located in Greenwich, CT AND New York City (3 days/week from the CEO's home office in Greenwich CT and 1-2 days/week from the NYC office). MUST HAVE A CAR. Job Details COMPANY: Hedge Fund ROLE: Personal/Executive Assistant LOCATION: 3 days in the CEO's home office in Greenwich, CT and 2 days in NYC Midtown office with some flexibility to WFH at times Hours: 9:00am-5:00pm with flexibility to work early mornings, evenings and weekends as needed Salary: $140k-$175k base DOE + Bonus Eligible + Great Benefits! Degree: Highly Preferred MUST HAVE A CAR Responsibilities will include but are not limited to: Personal Assistance Household & Lifestyle Management: Coordinate with household staff, property managers, and service vendors for multiple residences. Schedule maintenance, oversee vendors, and ensure properties are operating smoothly. Event & Party Planning: Plan and execute personal and firm-related events, including the CEO's annual summer party and holiday (Christmas) party, attended by large guest lists of employees, family, and professional contacts. Manage all aspects of event logistics, from venue selection, catering, décor, entertainment, and transportation to invitation management and day-of coordination. Coordinate with multiple vendors including event planners, florists, caterers, photographers, and rental companies to ensure every detail is executed flawlessly. Oversee invitation design and distribution, track RSVPs, and manage guest communications with professionalism and discretion. Maintain event budgets, timelines, and vendor contracts, ensuring cost-effectiveness while delivering a refined, high-quality experience. Serve as the primary liaison between the CEO, guests, and vendors, ensuring that all logistics and presentations reflect the firm's culture and the CEO's preferences. Personal Scheduling & Logistics: Manage personal calendars, appointments, and commitments, ensuring alignment with professional obligations. Handle errands, reservations, and travel arrangements for the CEO and family as needed. Anticipate personal needs: birthdays, holidays, and travel; ensuring thoughtful preparation and organization. Regularly provide driving support for the CEO, family members, and guests, ensuring punctual, safe, and discreet transportation. Discretion & Trust: Handle all personal and professional information with the highest level of confidentiality. Serve as a trusted confidant and representative of the CEO, maintaining composure and discretion at all times. Navigate sensitive and time-critical issues with tact and minimal supervision. Executive Support Calendar & Meeting Management: Proactively manage a complex and rapidly changing calendar, ensuring the CEO's time is optimized and priorities are aligned with strategic objectives. Coordinate and confirm meetings with investors, senior leadership, and external partners, balancing competing demands with efficiency and tact. Prepare daily and weekly agendas and briefing materials to ensure the CEO is fully informed and prepared for all engagements. Communication & Correspondence: Act as the primary point of contact for all communication to and from the CEO, demonstrating exceptional judgment and professionalism. Draft, proofread, and manage confidential correspondence, reports, and presentations with attention to detail and tone. Screen, prioritize, and respond to emails and calls, ensuring timely follow-up and alignment with the CEO's preferences. Meeting Preparation & Follow-Up: Organize and support investor, board, and leadership meetings by coordinating logistics, preparing presentations, and managing materials. Record and track action items, ensuring timely completion by responsible parties. Maintain a high level of awareness of ongoing projects, priorities, and business developments. Travel Coordination (Occasional): Plan and execute detailed domestic and international travel arrangements, including commercial and private flights, accommodations, ground transportation, and meeting logistics. Prepare comprehensive travel itineraries with contact lists, schedules, and materials to ensure seamless travel experiences. Remain on-call for travel adjustments and urgent needs, providing real-time problem-solving support. Qualifications Bachelor's degree required. 5+ years of experience supporting a senior executive, ideally within financial services, or a similar fast-paced environment. Must have a car Exceptional written and verbal communication skills. Strong organizational, time management, and prioritization abilities. Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort with modern productivity tools. Proven ability to handle confidential information with integrity and professionalism. Highly responsive, composed under pressure, and capable of anticipating needs before they arise. Understanding/experience within the field of health and fitness a plus.

SKY Leasing ("SKY") is an alternative investment manager dedicated to providing asset-focused capital solutions to airlines globally. With a global presence across five offices in San Francisco, Dublin, Greenwich, Miami, and Singapore, SKY leverages a 30-year history of global aviation relationships, technical asset management expertise, and a disciplined investment framework, to originate unique investment opportunities with an emphasis on seeking downside protection and stable cash flow. The company's fund management business was founded in 2019 with a minority investment from M&G Investments. As of March 2025, the company manages over $5 billion of aviation assets. Summary An exciting opportunity has arisen for a dynamic and professional Executive Assistant & Office Manager to join the team at SKY Leasing in our Greenwich, Connecticut office. The EA/OM will be responsible for managing a broad range of administrative, operational and logistical tasks that support business functions and ensure the smooth execution of day-to-day activities. Job Functions Executive Assistant: Provide high-level support to the Senior Management team Manage hectic and complex calendars efficiently and effectively Arrange complex domestic and international travel itineraries, including flights, accommodations, dining reservations, and ground transportation. Manage and reconcile expense reports for senior management as required Serve as a liaison both internally and externally, maintaining a sense of professionalism and collaboration at all times Must be able to accommodate a flexible work schedule as required. Office Management: Front of house reception duties including answering phones and greeting office visitors. You are the office's first point of contact Manage the day-to-day office operations including scheduling maintenance, and handling incoming mail and outgoing shipments Maintain a clean and organized office environment, including overseeing the kitchen area and maintaining common spaces. Regularly restock and replenish office and breakroom supplies. Tack and report office expenses such as maintenance, food and beverages etc. Develop and maintain positive working relationships with external vendors and service providers. Coordinate with HR to welcome and onboard new employees Collaborate with our outsourced IT MSP to ensure maintenance of IT equipment in the office and any additional on-site requests Perform general administrative tasks, including filing, and any additional requests assigned by management. Proactively identify ways to improve and implement processes to improve the general efficiency of the company. Qualifications 3+ years working in a similar role, supporting 1 or more C-Level Executives within a fast-paced environment. Candidates must hold a bachelor's degree or higher. Strong organizational skills and experience managing multiple projects at once Exceptional communicator with strong project management skills Able to multi-task, pivot quickly, and maintain grace under pressure Must have extensive experience organizing global travel on a regular basis Have a firm grasp of Microsoft Office (Excel, Outlook, SharePoint) and be familiar with cloud based and web applications. Detail-oriented, solutions-driven, and highly proactive Interest in the aviation industry is desired, but not essential Compensation Competitive salary Benefits Package Comprehensive health insurance (medical, dental, vision) 401(k) retirement plan Paid time off and holidays Professional development opportunities Performance-based bonuses Interested candidates should submit their CV's to Anne Marie Scaramuzza (***************************) Please note, due to the high volume of applications, only successful candidates will be contacted.

The Office Support Manager is responsible for the supervision and control of general office functions, including light Human Resource administration including union administration duties (where applicable). Primarily supervises day-to-day data collection and supervises or completes basic accounting reports. Assists unit management in completion of standard monthly management reports. The salary range for this position is $70,000 to $72,500.00, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting. ? ? BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance. Job Responsibilities Manages and guarantees disbursement of payroll, benefits, and taxes consistent with government wage and hour laws Ensures the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely Communicates actively with Operations, Human Resources and Billing to review cross-departmental impacts and reconciles data sharing Leads regular preparation of relevant management reports, including weekly, monthly, quarterly and year end reports Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets and payroll Ensures that written performance evaluations of supervised employees are completed as required, provides continuous feedback on personnel performance issues, and takes immediate action to recognize achievements and address deficiencies or problems Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives Meets deadlines for financial documents Reconciles bank accounts and verify the bank balance with the general ledger Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems Responsible for ordering all office/ operational supplies Responsible for maintaining an organized and stocked office supplies storage At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications Requires a minimum of 2 years of experience in accounting and payroll Bachelor's degree or equivalent experience preferred Ability to work in a fast-paced environment Ability to handle confidential information Ability to manage in a diverse environment with a focus on client and customer service Requires strong interpersonal skills Requires effective verbal and written communication skills Experience in Microsoft Office with advanced skills in Microsoft Excel Requires a high level of organization and planning Must be able to prioritize requests and daily tasks EducationAbout Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook, Instagram and Twitter.

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

About Company: Nationwide Experts in Network, Security, Wireless & AV Integration ComNet Communications LLC is a leading integrator of technology infrastructure, backed by four decades of experience delivering scalable, high-performance solutions nationwide. We design, install, and maintain critical systems that power structured cabling, wireless connectivity, data centers, physical security, in-building wireless, and audio visual environments. With a strong focus on safety, quality, and service excellence, ComNet is a trusted partner to enterprise clients across diverse industries. From complex, multi-site deployments to large-scale network builds, we bring the technical expertise and operational capacity to support the evolving demands of today's connected world. Who We Are Founded in 1984, ComNet Communications has grown to become a trusted network infrastructure partner for Fortune 500 companies, national enterprises, and regional businesses. Our team of highly skilled professionals provides end-to-end services - from initial design through project completion - with a focus on safety, quality, and operational excellence. Our reputation is built on integrity, technical expertise, and a commitment to customer success. Our National Footprint ComNet Communications operates across the United States with regional offices and field teams ready to support projects nationwide. Our scalable workforce and national reach enable us to manage complex, multi-site deployments with consistency and speed. Commitment to Safety & Sustainability ComNet Communications prioritizes a culture of safety and environmental responsibility. Our safety-first approach ensures our teams meet or exceed all regulatory and industry standards. We are committed to sustainability practices that include recycling of cabling materials, reducing packaging waste, and implementing efficient installation methods to minimize environmental impact. About the Role: The Office Project Manager 1 is responsible for the planning, safety, execution and financial management of low voltage construction projects with a cumulative yearly dollar value over $2MM. With the support of Senior Project Managers and Team Lead, ensure that projects are delivered on time and on budget. Essential Duties and Responsibilities: * With the support of Team Lead acquire a thorough understanding of project requirements and objectives including, but not limited to contractual, financial, technical, schedule, construction coordination, materials, personnel, and scope of work. * Manage and maintain profitable low voltage construction projects that consistently generate $2M in yearly revenue * Work with Operations Team and Safety Manager to provide appropriate PPE and Safety Training * Attend project kick off meetings to ensure all parties are appropriately prepared for project start * Order proper tools and materials in a timely manner for each project * Forecast and track labor and material cost throughout the project * Invoice projects quickly to maximize cash flow * Establish strong relationships with manufacturing partners to gain knowledge of industry products * Utilize Daily technology and project dashboards to track project lifecycle and profitability. * With support of Team Lead and Operations Team, provide technical assistance to field personnel * Approve and sign all material invoices and technician timesheets * Work with Estimating team and Team Lead to generate and submit change order pricing for all items outside the approved original scope of work up to $100K * Provide required documentation including 'as-built' drawings, cable certification reports and applicable warranties * Perform on-site inspections of local work locations * Other duties as assigned Job Requirements: * 4-6 years' experience in the telecommunications industry * 2 plus years college experience, bachelor's degree preferred * Proven success with construction cost management * Strong math skills and number aptitude * Familiarity with large scale construction projects preferably in low voltage * Experience running projects with values up to $500,000 with yearly cumulative revenue of $2 MM * Ability to prepare simple quotes for MAC requests from existing client base * Familiar with low voltage products * Be able to complete change orders independently up to $50K under the supervision of a Team Lead or Estimator. The worker is subject to inside and outside environmental conditions while working or reviewing customer work locations.

Dental Associates of CT has been serving the community since 1971. At Dental Associates our mission is to provide quality dental and personal care to all our patients in a relaxed and comfortable environment in which patients feel welcomed, accepted, secure, and confident in the care that they are receiving. We believe that satisfying all of our patients is our most important goal. JOB SUMMARY The responsibilities of a Office Manager include overseeing daily operations of a dental practice. You will primarily be responsible for providing leadership, guidance and support to the clinical and non-clinical team. Deliverable will include the maintenance and compliance of procedures and coordination of daily operations and personnel ensuring continuity and growth across all locations. This position reports to the Regional Manager JOB RESPONSIBILITIES Create, establish and manage internal office protocols and procedures to ensure office efficiency Hire and train new office staff to respond to patients needs and manage billing system Responsible for monthly scheduling front desk and all providers Critical thinker and decision making skills Problem analysis and problem solving skills Ability to present treatment plan Requirements REQUIREMENTS *Must have a minimum of 3 years experience in the business office of a dental practice* Dental Practice Management Software experience PREFERRED QUALITIES Dentrix experience is a plus Bachelor or Associate Degree Preferred BENEFITS OFFERED Competitive Salary Tremendous growth opportunity Medical & Dental Vacation & Sick time 401K Life Insurance Supplemental Insurance JOB TYPE: FULL-TIME

See job description in PDF: ************ bridgeportct. gov/sites/default/files/2025-11/Office%20Manager%20-%20Job%20Advertisement. pdf

Job DescriptionSalary: $22-30/hr Westaff is looking for a part time, Monday - Friday, Office Manager in Meriden, CT! Apply now! Pay: $22-30/hr based on experience Hours: 9:00am - 3:30pm, Monday - Friday The Office Manager job duties: Oversee daily office operations to ensure an efficient and productive work environment Manage office supplies, inventory, and vendor relationships Coordinate schedules, meetings, and communications for staff and leadership Maintain organized filing systemsboth digital and physical Administrative tasks - answering phones, emails, and providing strong customer service Calling on past due collections, preparation for tax audit The Office Manager requirements are: 3-5 years Office Management, Payroll/Accounting experience Proficiency in Microsoft Office, Excel, and Outlook Experience with full-cycle payroll SAGE software experience required Attention to detail,good customer relation skills and a positive attitude! APPLY TODAY FOR IMMEDIATE CONSIDERATION FOR OUR PART-TIME OFFICE MANAGER POSITION!! Military and Veterans are encouraged to apply!

Job Details Holbrook, NY $25.00 - $27.00 HourlyDescription ADMIN - part time - full time $25- $27 an hour depending on exper The sales Administrator provides critical support to the sales team by handling administrative tasks, processing orders, writing out BEO 's managing customer accounts and ensuring smooth communication between sales representatives and other departments. This role is vital in helping the sales team focus on customer relationships and achieving revenue goals Printing out Menus Monday- Friday Saturday and Sundays off sales process knowledge Must have computer skills/ data entry and accuracy time management problem-solving skills team collaboration

Job Description Elevate Your Career with Central Air, LLC. A Premier HVAC Opportunity Are you ready to join a distinguished HVAC leader who has been revolutionizing comfort solutions for the Brookfield, CT community for almost two decades? At Central Air, LLC., we have consistently set the industry standard with our unwavering commitment to excellence and unparalleled customer service. As we continue to expand, we're on the lookout for dynamic individuals to join our team and shape the future of HVAC services. Why Choose Central Air: At Central Air, we pride ourselves on being more than just a workplace; we're a community that values growth, innovation, and fostering lasting relationships. By becoming a part of our team, you're opening doors to: Pay Range: $30.00/hr to $35.00/hr, depending on experience Comprehensive Benefits: Including paid holidays and vacation Career Advancement: Central Air believes in nurturing talent from within. As you thrive in your role, you'll have access to professional development opportunities that pave the way for a fulfilling career path. Responsibilities: As a vital member of our team, you'll play a pivotal role in our daily operations. Key responsibilities include: Serving as a professional and ethical ambassador of the company, upholding our values and integrity Adhering to company policies and procedures to ensure consistent and high-quality service Providing guidance to the inside team members and stepping in to support in their absence Mastering various software programs to facilitate seamless business operations and training new team members Offering exceptional customer service by addressing incoming calls and online inquiries effectively Swiftly and diplomatically resolving client concerns, escalating as necessary Ensuring meticulous data entry and overseeing database accuracy Collaborating with the owner(s) and management for weekly, monthly, and yearly reports Offering administrative support to management and ownership Maintaining an organized and inviting office environment Participating in after-hours on-call dispatch rotations Leading and supervising administrative staff Requirements: To excel in this role, you'll need: A minimum of 2+ years' prior experience in Office Administration/Management 2+ years of experience with full-charge bookkeeping A proven track record of at least two years in high-level customer service roles Exceptional organizational and time management skills Strong written and verbal communication abilities Proficiency in managing multiple projects simultaneously Comfort with learning and utilizing software applications confidently and accurately Advanced familiarity with Microsoft Office and Google programs A collaborative spirit to achieve team goals The capability to work independently with minimal supervision Geographical knowledge of our service area or aptitude for map reading Utmost confidentiality when handling sensitive organizational material A customer-centric approach and the ability to deftly resolve concerns while preserving relationships Service Titan experience preferred Join us at Central Air, LLC., where innovation meets tradition, and your career journey is nurtured every step of the way. Apply now to be a part of our thriving legacy in HVAC excellence.

Job DescriptionBenefits: 401(k) matching Competitive salary Dental insurance Health insurance Paid time off Training & development Vision insurance Are you interested in a career and not just a job? Do you have excellent communication skills, a customer-first attitude, and an attention to detail? Are you motivated to excel in a fast-paced environment? Do you enjoy being a part of a collaborative environment where every detail counts and contributions are valued? Are you someone who takes pride in going the extra mile to deliver quality work? If so, then you deserve to learn more about this opportunity! Closets by Design is a nationally recognized leader in home organizing systems. We design, manufacture, and install a complete line of custom closets, home office furniture, media systems, wall-beds, garage cabinetry, and more. We desire motivated, organized, caring individuals who have a passion to provide superior customer service. Job Responsibilities We are currently seeking an enthusiastic and motivated individual to immediately fill the position of Administrative Assistant. The Administrative Assistant plays a crucial role in the smooth functioning of our daily operations. Applicants must demonstrate a commitment to client satisfaction by communicating what is necessary in a genuinely friendly and professional fashion. Job Requirements Data Entry: Inputting Data: accurately entering information into databases, spreadsheets, or other systems from various sources. Data Quality Assurance: running reports to check for accuracy and completeness in data system. Maintaining Records: organizing and managing both physical and digital files, documents, and other records to ensure easy accessibility. Communicating: collaborating with team members or departments to clarify data requirements or resolve discrepancies. Following Protocols: adhering to company procedures and data management best practices. Administrative Support: Ordering and maintaining office supplies and equipment if needed Handling incoming and outgoing mail and packages. Customer Interaction: Handle incoming customer inquiries via phone and email in a courteous and professional manner. Provide accurate information regarding products, services, policies, and procedures. Greet visitors and provide assistance Problem Resolution: Escalate complex issues to the appropriate departments for resolution. Follow up with customers to ensure their concerns are resolved satisfactorily. Team Collaboration: Work closely with other departments to ensure seamless customer experiences. Deliver administrative support for office staff, sales team and production/installation departments Manage designers' appointment calendars Quality Assurance: Adhere to customer service policies and procedures. Meet or exceed performance goals related to customer satisfaction, quality, and productivity. Qualifications: A proactive individual who thrives on taking ownership of tasks and driving them to completion. Ability to master processes Proven customer support experience or experience as a client service representative. Strong phone contact handling skills and active listening. Excellent communication and presentation skills. Ability to multi-task, prioritize, and manage time effectively. High school diploma or equivalent is required; college degree preferred. Proficiency in Microsoft Office and CRM systems. Benefits: Competitive salary. Health, dental, and vision insurance. 401K Paid time off and holidays. Career development opportunities. If youre ready to bring your enthusiasm and skills to a team that values your contributions, wed love to hear from you. Apply now and take the first step in building a rewarding career with us!

Join a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking managerial opportunities in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Office Manager role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? Competitive salary + monthly bonus Health benefits package: medical + vision + dental + 401K + life ins. + disability Offered after 30 days Offered to full-time employees 30+ hours Paid time off: 3 weeks + 8 holidays Opportunities for growth Responsibilities: Staff management, hiring, development, and performance evaluation Collaboration with HR for staffing, recruitment, and employee engagement New employee onboarding, training, and professional development Monitoring patient flow and staff allocation Supervising front and back-office staff and resolving issues Risk management, HR and payroll compliance, and team communication Financial management, cost control, and report analysis Overseeing billing, collections, facilities, and IT systems Ensuring patient satisfaction, care quality, and community outreach Requirements: Bachelor's degree in a related field or equivalent experience 2+ years of medical or dental office experience 3-5 years of managerial experience (preferred) Knowledge of billing codes and insurance plans (preferred) Knowledge of dental software (ie. Dentrix, Denticon) (preferred) Interview Process: 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Office Manager, Practice Manager, Office Administrator, Front Office Lead, Practice Director, Dental Office Coordinator, Dental Operations Manager, Practice Administrator, Office Administration Lead, Dental Clinic Manager, Dental Services Manager, Dental Administration Officer}

Summary: To ensure the smooth and efficient operation of the office by performing the following duties. Duties and Responsibilities include the following. Other duties may be assigned. Oversees all financial aspects of the organization to include accounts payable, accounts receivable and general ledger. Prepares and processes payroll to include updating records as needed. Acts as benefits administrator to include completing paperwork and processing updates as needed. Establishes, implements and updates company policies, procedures and employee handbook. Inventories and orders office supplies as needed. Arranges for equipment repairs as needed. Oversees details of office meetings to include preparing minutes in a timely manner. Prepares correspondence and office memos in an efficient manner. Attends seminars, conferences and all meetings as directed. Performs other related duties as assigned. Supervisory Responsibilities: Develops and maintains an effective organization through the selection, training, compensation, motivation, termination and review of assigned employees. Develops and maintains a program

BestLogic Staffing is seeking an experienced Bookkeeper / Office Manager to work onsite with our client. This dual role will handle both financial bookkeeping and office administration to ensure smooth day-to-day operations. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where they can manage numbers and people. Key Responsibilities Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger. Complete bank reconciliations, credit card reconciliations, and journal entries. Process invoices, vendor payments, and expense reports. Support payroll preparation and ensure accurate reporting. Prepare monthly, quarterly, and year-end financial reports for management review. Assist with audits, tax filings, and compliance documentation. Office Management Duties Oversee all in-office operations, including supplies, vendors, and facility management. Serve as the point of contact for internal staff, vendors, and clients. Support HR activities such as onboarding, maintaining employee files, and coordinating schedules. Organize meetings, handle correspondence, and provide administrative support to leadership. Implement and maintain organizational systems to keep the office running efficiently. Qualifications Associates or Bachelors degree in Accounting, Business Administration, or related field preferred. 3+ years of bookkeeping experience required (QuickBooks or similar software strongly preferred). Previous office management or administrative leadership experience is a plus. Proficiency with Microsoft Office Suite (Excel, Word, Outlook). Strong organizational and time management skills. Excellent communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive financial and employee information. Must be able to work onsite daily (in-office role only).

Responsive recruiter Benefits: Bonus based on performance Competitive salary Opportunity for advancement Benefits: No Nights, No Weekends, No Holidays! Competitive Salary We reward performance over seniority Be part of a family-oriented work environment Bonus opportunity Quarterly Celebrations Office Manager Responsibilities: Oversee scheduling, including assigning teams to cleanings. Take responsibility for daily operations, including managing staff, dispatching, customer service, inventory, and other tasks. Motivate the team, track performance, and report metrics. Manage both our existing sales pipeline and the development of new business opportunities. Take a lead role in developing new-business proposals and presentations that create and nurture opportunities and partnerships. Identify trends and customer needs, building a sales pipeline for short/medium/long term in accordance with targets. Develop and implement an overarching outbound sales and business development strategy, sales processes, structure, and best practices across the company Office Manager Qualifications: Availability to work Monday-Friday 7:30 am - 5:00 pm Have a vehicle that will be driven to customers' homes, a valid driver's license, and car insurance (minimum liability) Have a good work ethic and Excellent verbal and written communication skills High school diploma or GED Why you should choose to work with us: Two Maids was recently recognized by Inc. Magazine as the nation's fastest-growing cleaning company! We provide residential cleaning services that range from routine weekly maintenance to deep cleanings of a home from top to bottom. We recognize and reward top performers through our one-of-a-kind Pay for Performance Plan. We are passionate about our partnership with Cleaning For A Reason where we provide free cleanings to people undergoingcancer treatment. Our growth and success allow us to provide opportunities to individuals who want to be a part of something bigger and find satisfaction in a career as a Professional House Cleaner! Compensation: $40,000.00 - $52,000.00 per year Powered by Caring At Two Maids, we search for creative ways to make life better and brighter. We cultivate an uplifting company culture, where every idea is heard, and every employee feels cared for and supported. We nurture and encourage our team, and everyone's role, regardless of their position, is to serve our customers. We build strong relationships and give back to our communities. Everything we do, from cleaning homes to mentoring each member of our workforce, is designed to empower people and enrich lives. This approach and our heart to serve is what separates us from every other home cleaning company in the industry.

The purpose of this role is to oversee the running of office facilities and provide administrative support to the Chief Executive Officer and Chief Underwriting Officer of the US business. Specific Responsibilities Office Management - oversee the general running of office facilities, to include: - Oversee general office operations, including supplies, equipment, and facility maintenance. - Manage front office functions such as reception, mail distribution, and phone systems. - Serve as the primary contact for vendors, service providers, and building management. - Manage relationship with the Boston Co-Working Office Space landlord. - Maintain the condition of the office and arrange necessary repairs and maintenance. - Ensure compliance with health and safety regulations. - Liaise and assist HR/IT with new hires equipment. - General office duties - ordering couriers, collecting deliveries, ordering office and catering supplies, arranging couriers and any other ad hoc office management duties as required. Travel Coordinator: - Ensure all travel for US employees is booked in accordance with the Group Travel Policy. - Ensure that all records regarding US employee business travel are kept properly and up to date. - To assist generally with travel related enquiries and administration for the US business. - To assist with VISA applications, ensuring internal travel calendar and traveller's diaries are up to date. Personal Assistant to the US CEO and CUO: - Diary management including liaising with internal and external stakeholders. - Coordinate and update calendars and arrange meetings. - Take and produce minutes for meetings as required. - Arrange any external events or meetings as appropriate. - Fielding any telephone calls, emails and correspondence where required. - Processing expenses. - Any other secretarial and personal assistant duties as deemed appropriate and necessary. - Any other ad hoc duties as required. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Minimum of 5 years of experience providing office management and EA support in a corporate environment. - Experience working with a range of internal and external stakeholders at all levels. - Experience of working collaboratively with wider teams based remotely. - Experience working within the insurance industry would be preferred. - A positive, professional and flexible attitude is essential, and an ability to work proactively on own initiative. - Excellent organisational skills with the capability to multi-task. - Strong IT skills including MS Office, Word, Excel and PowerPoint. - Problem solving skills and ability to "think outside the box". - Excellent written and verbal communication skills and interpersonal skills. - Experience working within the insurance industry would be preferred.

Office Manager Employment Type: Full-Time Compensation: $52,000 - $65,000 + Bonus **Please do not apply if you are not able to reliably commute to Southbury, CT at the time of submitting your application** About Us - At Green Wealth Management Group , our mission is to provide positive, life-altering advice to our clients and community. As an independent advisory firm serving successful individuals, families, and business owners, we design financial strategies that are comprehensive, tailored and strategic. As our business expands, we are seeking a polished and proactive Office Manager to serve as the professional face of our firm and promote seamless day-to-day operations. Position Summary - The Office Manager will oversee front-office operations, hospitality, event coordination, vendor relationships, administrative organization, and overall office efficiency. This individual is the first point of contact for clients and visitors - one who will deliver a warm, professional, and elevated experience that reflects the high standards of our brand. We are looking for someone who takes initiative, is highly organized, detail-oriented, and excited to continually grow their role and responsibilities. Key Responsibilities Client Experience & Reception · Provide an exceptional welcome experience for clients and guests - in-person and via phone · Maintain a polished front-office and lobby environment · Assist with appointment scheduling, confirmations, and hospitality support Operational & Administrative Support · Manage office supplies, shipping, Amazon/ordering, equipment maintenance · Act as liaison with building/property management, cleaning vendors, IT support · Support reporting, document prep, internal workflows as needed · Monitor general office inbox and route communication appropriately Event Support & Marketing Coordination · Coordinate logistics for client events including small dinners, seminars, holiday gifting, and major annual events (e.g., Travelers PGA Tour event) · Assist with birthday/anniversary mailings and seasonal outreach · Collect and track RSVPs and event feedback · Collaborate with operations and advisors on social posting support and client engagement initiatives Project Support & Culture Contribution · Own ad-hoc operational projects to improve efficiency and organization · Identify process improvements and implement best-practice solutions · Contribute positively to a high-trust, team-centered culture Requirements Required Qualifications · Prior experience in office administration, hospitality, or client-facing role · Professional presence - polished communication, strong emotional intelligence · Highly organized and able to juggle multiple priorities with limited oversight · Tech-comfortable; Microsoft Office Suite required (CRM experience a plus) · Problem-solver with a proactive attitude and eagerness to grow · Ability to maintain confidentiality and discretion Salary Description $52,000 - $65,000 + Bonus

Brookfield / Danbury, CT | On-Site Only, No Hybrid or Remote Are you the kind of person who thrives on keeping things organized, running smoothly, and improving how teams work together? We're looking for an Office Manager who's ready to take ownership of day-to-day coordination while helping shape the future efficiency of a growing service-based company. This is a hands-on leadership role - part organization guru, part problem-solver, and part connector. You'll be the central point between office staff, field teams, and leadership to ensure operations stay aligned, efficient, and on track. What You'll Do Oversee daily office operations and keep communication flowing between departments Manage dispatch and scheduling activities, ensuring smooth coordination of jobs and service tickets Review and document all jobs accurately, making sure notes, photos, and forms are completed Partner with field, shop, and sales teams to confirm projects meet timelines, standards, and expectations Track financial activity and assist with reporting in collaboration with the bookkeeper Keep systems, schedules, and documentation organized and current across all departments. What We're Looking For Prior experience managing or coordinating office functions - ideally in a service, construction, or trade environment Working knowledge of ServiceTitan - a STRONG preference! Excellent communication and follow-up skills with a knack for problem-solving Strong organizational mindset and ability to manage multiple moving parts A self-starter who thrives in a fast-paced, hands-on environment Schedule & Work Environment This is a full-time, on-site role. Because collaboration and real-time communication are key, hybrid or remote options are not available at this stage. Why You'll Love This Role You'll play a visible, high-impact role where your ideas and leadership make a real difference Collaborative, family-oriented team that values communication, accountability, and follow-through

Job Description About Company: Nationwide Experts in Network, Security, Wireless & AV Integration ComNet Communications LLC is a leading integrator of technology infrastructure, backed by four decades of experience delivering scalable, high-performance solutions nationwide. We design, install, and maintain critical systems that power structured cabling, wireless connectivity, data centers, physical security, in-building wireless, and audio visual environments. With a strong focus on safety, quality, and service excellence, ComNet is a trusted partner to enterprise clients across diverse industries. From complex, multi-site deployments to large-scale network builds, we bring the technical expertise and operational capacity to support the evolving demands of today's connected world. Who We Are Founded in 1984, ComNet Communications has grown to become a trusted network infrastructure partner for Fortune 500 companies, national enterprises, and regional businesses. Our team of highly skilled professionals provides end-to-end services - from initial design through project completion - with a focus on safety, quality, and operational excellence. Our reputation is built on integrity, technical expertise, and a commitment to customer success. Our National Footprint ComNet Communications operates across the United States with regional offices and field teams ready to support projects nationwide. Our scalable workforce and national reach enable us to manage complex, multi-site deployments with consistency and speed. Commitment to Safety & Sustainability ComNet Communications prioritizes a culture of safety and environmental responsibility. Our safety-first approach ensures our teams meet or exceed all regulatory and industry standards. We are committed to sustainability practices that include recycling of cabling materials, reducing packaging waste, and implementing efficient installation methods to minimize environmental impact. About the Role: The Office Project Manager 2 is responsible for the independent planning, safety, execution and financial management of low voltage construction projects with a cumulative yearly dollar value over $4MM. Essential Duties and Responsibilities: Acquire a thorough understanding of project requirements and objectives including, but not limited to contractual, financial, technical, schedule, construction coordination, materials, personnel, and scope of work. Successfully deliver project profitability while stringently managing project margins Obtain and read all contract documents including, but not limited to bid drawings and specifications, contract, project workbook, subcontractor scopes of work, and construction schedule. Work with Operations Team and Safety Manager to provide appropriate PPE and Safety Training Coordinate all in-house activities associated with project execution, including but not limited to safety requirements, manpower and materials management and accounting Create and manage the project schedule. Function as the focal point for internal and external project communication to create clear understanding of project timeline, goals and objectives Forecasting and tracking of labor and material cost throughout the project. Invoice projects quickly to maximize cash flow Utilize technology and project dashboards to track project productivity Provide technical assistance to field personnel Approve and sign all material invoices and technician timesheets Provide superior customer service for all internal and external customers. Set clear goals and expectations to Subcontractors, Suppliers and onsite project teams Generate, document and submit change order pricing for all items outside the approved original scope of work up to $250k Perform on-site inspections of local work locations at the project start, midpoint and completion Provide required closeout documentation including ‘as-built' drawings, cable certification reports and applicable warranties Develop new subcontractor relationships; strengthen existing relationships Other duties as assigned Job Requirements: Bachelor's Degree or equivalent industry experience 7-10 years' experience in the construction industry, telecommunications preferred Ability to track project costs and profitability using MS office Proven success utilizing project methodology for safe, profitable project installation Consistently manages projects valued up to $1,000,000 with yearly cumulative revenue >$3M Proven success providing quotes for MAC requests from existing client base Ability to complete change orders independently up to $250K Certifications and current industry and manufacturing products a plus The worker is subject to inside and outside environmental conditions while working or reviewing customer work locations.