Office manager/administrative assistant jobs in Newport Beach, CA

Office Manager - Verve Holistic Health Employment Type: Part-Time or Full-Time, Onsite About Us Verve Holistic Health is an integrative medical practice dedicated to identifying and treating the root causes of illness through naturopathic and functional medicine. We specialize in regenerative therapies, peptide therapy, IV nutrient infusions, ozone therapy, hormone balancing, and lifestyle-based care. Our mission is to restore optimal vitality through personalized, evidence-based, and compassionate medicine. We are seeking a highly organized, proactive, and emotionally intelligent Office Manager to join our growing team. The ideal candidate thrives in a collaborative, fast-paced environment and takes pride in creating an exceptional experience for both patients and staff. Key Responsibilities Clinic Operations & Leadership Oversee daily operations of the clinic, ensuring smooth patient flow and efficient systems. Supervise front and back office staff, providing ongoing training, feedback, and performance evaluations. Support the doctors with administrative tasks, scheduling, and project management. Maintain compliance with California healthcare regulations, HIPAA, and clinic policies. Coordinate staff schedules, meetings, and continuing education. Patient Experience Uphold Verve's standard of warmth, professionalism, and integrity in every patient interaction. Resolve scheduling, billing, and service concerns with empathy and efficiency. Ensure front office systems and communications reflect the clinic's brand and values. Administrative & Financial Coordination Manage vendor relationships, inventory, and supply orders. Assist with payroll logs, expense tracking, and employee onboarding documentation. Support marketing initiatives, event coordination, and special projects. Qualifications 3+ years of office management or administrative leadership experience (healthcare or wellness preferred). Strong understanding of medical office operations, scheduling systems, and patient coordination. Excellent communication, leadership, and organizational skills. Proficiency in EMR systems, Google Workspace, and general tech fluency. Ability to multitask while maintaining attention to detail and composure under pressure. Passion for holistic, integrative, and patient-centered healthcare. Compensation & Benefits Competitive hourly or salaried compensation (based on experience) Health benefits eligibility Complimentary IV and wellness treatment perks Supportive, growth-oriented team culture Opportunity to be part of a purpose-driven and rapidly growing integrative medical practice

Role Description We are seeking a highly organized, proactive, and discreet Executive Personal Assistant to support AZLEE's owners, Baylee (CEO & Founder) and Patrick (CFO), with a focus on household, personal, and lifestyle management. This is a part-time, mostly in-person role based in Santa Monica, CA, with the majority of work involving errands, household coordination, and personal support rather than in-office business operations. The position will begin at 2 days per week, with a plan to increase hours over time as needed. The assistant will play a key role in helping the owners stay organized and supported during a busy chapter of life, allowing them to focus on family, creative work, and leadership responsibilities. This role requires strong judgment, professionalism, and comfort with maintaining privacy and boundaries. Responsibilities Household & Personal Support (Primary Focus) • Coordinate errands, returns, pickups, and deliveries • Manage household scheduling (service appointments, repairs, installations, cleaners) • Assist with personal appointments, reservations, and day-to-day logistics • Organize items for donation, storage, or repair • Assist with purchases, gifting, and miscellaneous home-related tasks • Support logistics and communication during the owners' parental leave • Help keep household systems organized and running smoothly • Light home organization projects as needed • Occasional in-home support for scheduled tasks (with boundaries and clear expectations) Lifestyle & travel Support • Assist with travel research, booking, and itinerary organization • Maintain lists, reminders, and personal administrative tasks • Prepare packing lists and help with packing/unpacking if requested Light Business Support (As Needed) • Manage owners' calendars • Flag important emails and support inbox organization • Assist with simple document organization or follow-up tasks • Light vendor or appointment communication • Help with occasional AZLEE-related errands (picking up or dropping off materials/samples) Local Errands & Transportation • Must have a reliable car for errands, returns, pickups, and local travel • Mileage reimbursed for work-related driving Qualifications • Experience supporting executives, entrepreneurs, principals, or households • Exceptional organization and time-management skills • Strong written and verbal communication • Discreet, trustworthy, and able to maintain strict confidentiality • Comfortable running errands and performing hands-on tasks • Proficient in Google Suite (Docs, Sheets, Calendar) • Warm, professional presence with strong boundaries Compensation $28-$35 per hour, depending on experience.

JRN: 2324 We are seeking a warm and friendly Office Manager for a successful and fast growing e-commerce company based in Hollywood, Los Angeles. You will be the first point of contact and go-to resource for all office-related needs. This role calls for someone who anticipates needs before they arise, introduces thoughtful improvements, and acts as a cultural ambassador by fostering connection and creating a collaborate workspace. Responsibilities: Greet guests upon arrival to HQ, coordinate security check ins, and manage all pre-visit communication to ensure a seamless visitor experience Oversee daily office maintenance tasks, keeping kitchen areas and conference rooms tidy and well-stocked to support productive workdays Proactively anticipate office needs and strengthen company culture by creating an environment that supports connection, collaboration, and engagement Manage and track the movement of product between the office and offsite storage, maintaining accurate logs and coordinating timely transport to support cross-functional workflows Oversee catering for weekly team meals and lead onsite meeting logistics, ensuring smooth setup, proper supplies, and efficient coordination Manage the collection and distribution of all incoming mail, correspondence, and packages to keep operations running smoothly Assist with assembling packages, creating labels, and scheduling pick ups to support team initiatives and deadlines Manage the receiving, logging, and distribution process for product packages, ensuring accuracy and visibility for key team Partner with People & Culture on new hire prep tasks, including paperwork and building/parking card setup, to support a thoughtful onboarding experience Contribute to people and culture initiatives by coordinating hybrid events, supporting the weekly company newsletter, managing employee gifts, and overseeing social Slack channels Serve as a culture champion by building connection, supporting engagement efforts, and reinforcing company values across the organization Order and distribute office and vendor supplies while monitoring food and beverage inventory, balancing cost-conscious planning with employee experience Perform daily opening and closing routines to maintain an organized, welcoming environment for the team Act as liaison with building management on cleaning, repairs, temperature concerns, and other facility needs to ensure a well-functioning workspace Ensure office plants are watered and maintained to keep the space warm and inviting Oversee building upkeep, ensuring routine maintenance is completed and collaborating with building facilities on forward-looking improvements Support various departments with day-to-day operational needs, acting as a reliable and strategic partner Assist with space planning to ensure the office layout supports team growth, productivity, and collaboration Qualifications: Prior experience as an office manager Ability to handle confidential information discreetly Quick learner, highly motivated, and adaptable Friendly, outgoing, and welcoming Initiative-taker who can anticipate needs and challenges Location: Hollywood, Los Angeles. Schedule: Onsite 5 days/week, 8:30am-5pm. Compensation and benefits: up to $85K DOE, eligible for overtime. Health, dental, and vision insurance, 401(k), PTO, and more.

Get Set for the 2025-2026 School Year! Step into full-time paraprofessional and classroom aide roles and support students with special needs in real classroom settings. You'll grow your skills, gain meaningful experience, and work where your support matters every day. These roles support students with a range of special education needs, including mild, moderate, and severe needs. Don't wait! Connect with a recruiter today and take the first step toward your future in education. As an Assistant Teacher, you'll be a collaborative partner in the classroom, working alongside the lead teacher to plan and implement engaging lessons, manage classroom activities, and foster a dynamic learning environment. Key Responsibilities: -Behavioral Support: Implement Behavior Intervention Plans (BIPs) or Individualized Education Plan (IEPs) -Individualized Support: Provide one-on-one or small group support using positive reinforcement and de-escalation strategies to promote self-regulation, social-emotional skills, and engagement. -Classroom Assistance: Collaborate with teachers to maintain a positive, inclusive learning environment and encourage student participation. -Communication: Work closely with teachers, parents, and staff to ensure consistent and effective support for students. -Personal Care: Support with personal care or hygiene as needed, including toileting, feeding, and dressing. Required Qualifications/Experience: -High School Diploma -Experience supporting individuals with Special Educational Needs -Excellent communication and interpersonal skills -Ability to stay calm and patient in challenging situations -English proficiency -U.S. work authorization (Zen Educate cannot provide sponsorship for an employment visa or relocation assistance at this time) - Candidates must be 18 years or older to apply Physical Requirements: - Comfortable being on your feet and moving around the classroom throughout the day - Able to lift up to 20 lbs and safely assist students when needed (kneeling, bending, quick response) - Additional physical requirements may be requested during your application process Preferred Qualifications: -Experience in Special Education, particularly with moderate to severe behaviors, ABA Therapy, Behaviour Technician Experience or AAC Devices -Knowledge of behavioral intervention strategies -CPR and First Aid -CPI or Pro Act Training Salary Pay: $24 - $25 per hour, paid weekly. Schedule: Monday to Friday, within hours of 7:30 am - 3:00/4:30 pm (no weekend work). Benefits: - Weekly pay - Paid Sick Leave - 401K (certain eligibility criteria) -Join our training sessions and professional development opportunities to stay updated on the latest in special education and behavioral support. Why Zen Working with Zen Educate means more than just finding a job, it's about building a career. We help you find roles that fit your experience today while preparing you for even greater opportunities tomorrow. About Zen Zen Educate helps schools hire dedicated paraprofessionals and teaching assistants, creating smart, timely matches that support students with special education needs and strengthen school communities. Ref: OC--TA-December2025-122

Grow Healthy If you are as passionate about helping those in need as you are about growing your career, consider AltaMed. At AltaMed, your passion for helping others isn't just welcomed - it's nurtured, celebrated, and promoted, allowing you to grow while making a meaningful difference. We don't just serve our communities; we are an integral part of them. By raising the expectations of what a community clinic can deliver, we demonstrate our belief that quality care is for everyone. Our commitment to providing exceptional care, despite any challenges, goes beyond just a job; it's a calling that drives us forward every day. Job Overview The Dental Office Manager is responsible for the overall coordination of business, operational, compliance, and clinical dental activities at one or more of the AltaMed dental locations or outreach units. The Manager works with the clinical Site Dental Director to ensure effective and efficient workflow and operations at the dental site level. The Manager collaborates with the Clinic Director, Site Medical Director, corporate support departments, and corporate dental leaders to drive performance and outcomes of organization-wide strategic goals under the Quality, Service, Finance, and People categories. Measures performance and progress against goals, identifies trends, and takes action steps to drive performance. Minimum Requirements * Bachelor's degree in Healthcare Administration, Public Health, or Business Administration required * Minimum 4 years of experience in a healthcare setting with leadership experience required. * Bilingual English/Spanish preferred. * A minimum requirement of a valid BLS certification or higher, following the American Heart Association (AHA) or the American Red Cross guidelines. Compensation $90,521.60 - $113,152.00 annually Compensation Disclaimer Actual salary offers are considered by various factors, including budget, experience, skills, education, licensure and certifications, and other business considerations. The range is subject to change. AltaMed is committed to ensuring a fair and competitive compensation package that reflects the candidate's value and the role's strategic importance within the organization. This role may also qualify for discretionary bonuses or incentives. Benefits & Career Development * Medical, Dental and Vision insurance * 403(b) Retirement savings plans with employer matching contributions * Flexible Spending Accounts * Commuter Flexible Spending * Career Advancement & Development opportunities * Paid Time Off & Holidays * Paid CME Days * Malpractice insurance and tail coverage * Tuition Reimbursement Program * Corporate Employee Discounts * Employee Referral Bonus Program * Pet Care Insurance Job Advertisement & Application Compliance Statement AltaMed Health Services Corp. will consider qualified applicants with criminal history pursuant to the California Fair Chance Act and City of Los Angeles Fair Chance Ordinance for Employers. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if AltaMed Health Service Corp. is concerned about a conviction directly related to the job, you will be given a chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

Job DescriptionBenefits: 401(k) Bonus based on performance Health insurance 401(k) matching Employee discounts Training & development Vision insurance Our growing Dental Office is looking for an experienced, personable, enthusiastic Office Manager. Responsibilities include but are not limited to: -Overseeing the daily operations of the dental office -Develop a high level of patient satisfaction -Strong leader who leads by example -Motivation to meet monthly production and collection goals We offer benefits (medical and dental) as well as paid vacations, holidays and 401K. Excellent income potential and incentives. Full-time, Monday thru Friday. Requirements: -Minimum 5 years experience as a Dental Office Manager. HMO experience is highly desirable. -Strong sales and presentation skills a must. Explains dental needs to our patients in a way that helps them understand what treatment is recommended and makes the patients feel comfortable and confident. -Strong communication skills -Team player -Pro-active / Self starter -Detail Oriented -Reliable Please email your resume. Thank you,

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities * Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment * Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance * Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly * Lead strategic local marketing initiatives that help drive brand awareness and new patient growth * Ensure compliance with health and safety regulations * Travel as needed for training and to perform job functions Benefits for FT Employees * Healthcare Benefits (Medical, Dental, Vision) * Paid time Off * 401(k) * Employee Assistance Program Qualifications * Minimum of high school diploma or equivalent required; bachelor's degree preferred * 2+ years of leadership/management experience, dental experience preferred * Strong communication and customer service skills to deliver an exceptional experience * Proven leadership abilities, relationship building skills and team motivation * Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Job Description We are looking for someone who is collaborative and friendly to become our dental office manager. As a part of our team, you will maintain staff schedules, supplies, resources, customer service control, and cash flow. Following up with patients, providing leadership, and motivating the team should naturally come to you. Our ideal candidate has excellent interpersonal skills and attention to detail and holds a bachelor's degree in human resources or business administration. Dental Office Manager Duties & Responsibilities: Manages all aspects of the dental office, including patient care and finance. Receives patients, schedules appointments, maintains provider schedule, and assists with treatments as needed. Processes insurance claims and payments by company policy or procedures. This includes scheduling refunds to collect past-due accounts, assigning balance status codes, reviewing collections, and resolving disputed charges. Oversees the administrative aspects of running a dental office, including payroll management (benefit eligibility for all employees), employee relations issues, performance appraisals and terminations, and leadership development programs. Develops business plans to optimize the utilization of facilities resources Maintain and monitor office supplies Book and schedule patients and staff schedules Coordinate office practices on a day-to-day basis Increase productivity and efficiency Maintain billing systems and cash control Hire and train new employees Create an adequate office budget and implement it Make sure employees produce outstanding customer service Dental Office Manager Requirements: High School Diploma or GED Previous work experience Great leadership skills and problem-solving skills Excellent customer service Experience in a dental or medical setting, excellent organizational skills, and attention to detail. Understanding of billing and bookkeeping Highly organized with great attention to detail

We are seeking a dynamic and experienced Dental Office Manager to join our prestigious dental practice. In this leadership role, you will oversee the daily operations of our dental office, ensuring a high standard of patient care and clinic efficiency. We are looking for a strong candidate with a passion for dentistry, excellent communication skills, and the ability to motivate and manage a team. Key Responsibilities: Supervise all front office operations including scheduling, patient communication, and billing. Manage and train staff to ensure optimal performance and compliance with office protocols. Develop and implement office policies and procedures to enhance operational efficiency. Oversee patient accounting and insurance billing processes, resolving any discrepancies as needed. Foster a positive and welcoming atmosphere for both patients and staff. Maintain accurate patient records and ensure the confidentiality of sensitive information. Coordinate with dental staff to streamline patient care and treatment planning. DAYS/HOURS: Monday - Thursday 7:45am - 5pm Friday 8am - 3pm No weekends #IND Requirements Qualifications: Minimum of 3 years of experience in dental office management. Strong leadership, organizational, and multitasking skills. Excellent interpersonal and communication abilities. Proficiency in dental practice management software and Microsoft Office Suite. Knowledge of dental procedures, billing processes, and insurances. Ability to work well under pressure and solve problems efficiently. Bilingual skills (Spanish or Mandarin) are a plus. Benefits Salary range: $80,000-100,000, based on experience, plus attractive bonus incentives. Benefits: Medical, Dental, disability, paid holidays, paid vacation.

Job DescriptionBenefits: Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Training & development Are you seeking a dynamic and supportive work environment that offers growth and career advancement? Our well-established PPO dental practice is looking for a skilled and dedicated Dental Office Manager to join our team. We believe in delivering quality patient care and creating a positive, efficient workspace for our team to thrive. As a Dental Office Manager, you will play a vital role in overseeing the administrative and business aspects of our practice. Your leadership and organizational skills will ensure the smooth operation of the office, allowing the dental team to focus on providing exceptional patient care. We offer a competitive compensation package, including an exceptional bonus system, and a welcoming environment that fosters professional development. Key Responsibilities: Managing Staff: Hire, train, and supervise dental staff, including scheduling and performance evaluations. Foster a positive, team-oriented environment that promotes collaboration and professional growth. Managing Finances: Oversee financial operations, including billing, budgeting, and financial reporting. Ensure timely insurance claim submissions and follow up on unpaid claims. Patient Relations: Ensure a smooth and positive patient experience, addressing patient concerns and maintaining high standards of care and service. Handle patient inquiries and manage scheduling to optimize patient flow. Marketing and Business Development: Develop and implement marketing strategies to attract new patients and retain existing ones. Promote the practice in the community through local events, social media, and outreach efforts. Regulatory Compliance: Ensure the practice complies with all federal, state, and local regulations, including OSHA and HIPAA standards. Conduct regular audits and ensure compliance with safety protocols. Facility Management: Oversee the cleanliness, organization, and maintenance of the dental office. Ensure that the office is fully stocked with necessary supplies and equipment. Strategic Planning: Collaborate with the dental team to set long-term goals and growth strategies for the practice. Monitor and report on key performance metrics to drive practice improvements. Qualifications: Education: High school diploma required. Bachelors degree in business administration, healthcare administration, or a related field is a plus. Experience: Minimum of 2 years of experience as a dental office manager or in a similar role. Strong understanding of dental terminology, procedures, and insurance billing. Skills & Competencies: Excellent communication and interpersonal skills to effectively manage staff, interact with patients, and collaborate with healthcare professionals. Strong leadership and conflict resolution abilities, with a proven track record of team management. Highly organized to manage schedules, patient records, and financial documents. Proficient in dental office software and computer systems (knowledge of Eaglesoft is a plus). Customer service-oriented, with the ability to ensure that patients receive high-quality care and service. Why Join Us? Medical Benefits and Competitive compensation with an exceptional bonus system based on performance. Opportunities for career growth and advancement in a supportive, team-focused environment. A chance to be part of a practice that values quality patient care and invests in the success of its team. If you're a motivated dental professional with a passion for leadership and operations management, we encourage you to apply and learn more about the opportunities available at our practice.

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Compensation: Insert Pay. Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: General Practice Dentrix Benefits: Medical Dental PTO Bonuses Compensation: $75,000/year

Job DescriptionSalary: $32-39/hr Experienced Office Manager needed for privately owned Dental Office. We have multiple doctors and offer every type of dental service. Patient-focused office with highly skilled staff. We take great pride in providing exceptional customer service to our patients who wish to experience unparalleled dental care. The ideal candidate should have excellent personal skills, a willingness to further their skills, and take great pride in the presentation of the office and themselves. *Must be comfortable presenting and selling ortho, implant and full mouth cases. Pay $32-39/hr DOE $Monthly Bonus of 1% of total office revenues Benefits Medical Dental Retirement Plan Monthly Bonuses Responsibilities Operational Focuses and trains on specialty, hygiene, and general dentistrys growth in collections. Accurately maintains and analyzes financial reports and achieves practice financial goals. Analyze internal processes, monitors competitors innovations, and recommends and implement procedural or policy changes to improve operations and control costs. Monitor the facilities to ensure that it remains safe, secure, and well-maintained. Prepare, monitor, and track operational reports and key vitals of the company to ensure accuracy and efficiency. Oversees billing and collection processes. Supervises patient recordkeeping and HIPAA compliance. Ensures optimal patient care, monitors patient satisfaction, and resolves complaints. Ensures office compliance to OSHA, Dental Board, and dental plan requirements. Weekly and monthly reporting as requested by owner or Director and ensures managers are doing the same. Evaluates and implements additional providers including GP, hygiene, and specialties Personnel Perform annual performance evaluations for the regions employees Ensure adequate staffing levels are meet Oversee and approve the regions employee schedules, time off and vacation request Successfully manage the staff including employee relations, coaching and development. Support the dentists and ensure their clinic duties are carried out Perform to expectations of the production goals outlined by the executive team Maintain and manage regulatory and compliance issues within your office. Pluses Open Dental Spanish is a Plus!

Are you a dedicated dental professional looking for an opportunity to make a meaningful difference in a supportive and professional environment? At Children's Happy Teeth and Happy Braces, we're looking for a proactive Office Manager who shares our passion for excellence and service with strong leadership skills for large teams. Why Join Us? 🌟 Since 2013, our practice has been a trusted name in pediatric dental care, delivering outstanding service to children and their families. Our success is built on our dedicated team, and we're excited to welcome the right candidate who can help us continue to grow and serve our community. Here's why you'll love working with us: 💸 Competitive Compensation: We offer a salary that reflects your skills and experience, along with performance-based bonuses. 🤝 Supportive Team Environment: Be part of a team that values collaboration and support. We work together to provide the best care for our patients. 📈 Growth Opportunities: We believe in the professional development of our staff and offer opportunities for training and advancement. 🩺 Comprehensive Benefits Package: Our employees enjoy full medical, dental, and vision insurance, and paid vacation. 🦷 Impactful Work: By managing office operations, you will play a key role in improving our patients' confidence in their smiles. About the Role 📝 As our Office Manager, you will be responsible for managing the administrative, financial, and clinical operational aspects of the practice, including the execution and implementation of best practices for staff and patients as directed by the guidelines and policies of the company. Your mission is to achieve organizational goals by effectively managing the office's processes and ensuring all staff are properly trained and confident in their position. You will work closely with dentists, assistants, and support teams to ensure high levels of patient care, and efficient business practices. Responsibilities 📋 🏢 Oversee daily office operations and supervise staff 🧠 Lead daily huddles and meetings. 🧑 🏫 Model proper workflow procedures for all new and existing staff members. 🌱 Provide consistent coaching and mentoring to the team to identify opportunities for improvement. 📚 Serve as the point of contact for support in maintaining department procedures and workflows. What We're Looking For 🎯 Qualifications: ✅ Successful completion of the initial online assessment provided during the application process 👑 Strong leadership skills with the ability to foster a positive team environment and drive performance. 🎓 High school diploma or equivalent; additional education in business administration or healthcare management is a plus. 🦷 Minimum 2 yrs dental management experience is required; pediatric experience is a plus. 📊 Strong organizational and multitasking skills, with the ability to prioritize tasks effectively. 💻 Proficiency in dental software (e.g. ,Dentrix Ascend) and computer applications (e.g., Microsoft Office). Ready to Make a Difference? 🚀 If you're ready to join a caring, professional team and contribute to healthier, happier smiles, APPLY NOW! We can't wait to welcome you to our team at Children's Happy Teeth and Happy Braces. 👉 Click HERE to Visit Our Website: ********************************

Job DescriptionBenefits: Performance Based Incentives Company Paid Holidays 40 hours paid sick days annually 401(k) Competitive salary Paid time off We are a dynamic and rapidly expanding Dental Support Organization (DSO) led by passionate dentists and entrepreneurs. With 7 practices across Southern California, we are committed to building a patient-centered, team-driven culture that transforms the dental experience. As we scale, we're looking for a creative, resourceful, and driven Content Creator to help us share our story, strengthen our brand, and engage our growing network of patients and team members. Required Qualifications High School Diploma or equivalent required. 2+ years of experience in dental practice management or 3+ years in an office leadership role. 5+ years of total experience in a dental organization. Minimum 1 year experience as a Treatment Coordinator. Clinical experience (Dental Assistant, Hygienist, etc.) highly preferred. In-depth knowledge of dental procedures, terminology, and insurance processes. Familiarity with the California Dental Practice Act and Dental Hygiene Board of California (DHBC) regulations. Strong understanding of third-party financing options (e.g., Cherry, CareCredit). Proficiency with dental practice management software (e.g., Open Dental). Working knowledge of electronic health records (EHR) and coding for dental and medical billing. Job Responsibilities Review and present treatment plans clearly and compassionately, emphasizing benefits and risks. Answer patient questions regarding procedures, recovery, timing, insurance coverage, and costs. Educate patients about payment options, including third-party financing, office plans, or discounts. Build rapport and trust to support treatment acceptance and long-term patient relationships. Provide accurate treatment estimates and ensure proper documentation of financial agreements. Collect co-payments or deposits prior to scheduling treatment and assist with financing applications. Manage operating budgets, monitor expenses, and oversee patient billing and collections. Collaborate with billing staff to ensure correct posting of dental and medical procedure codes. Generate and present financial and performance reports to ownership or upper management. Manage provider schedules to maintain optimal clinical flow and patient experience. Schedule and coordinate treatment appointments, ensuring smooth transitions between clinical and front office teams. Track and follow up on outstanding treatment plans to encourage timely scheduling. Oversee day-to-day office operations, including supplies, sterilization protocols, and facility upkeep. Confirm insurance benefits, limitations, and pre-authorizations as needed. Communicate insurance details clearly to patients and help resolve questions or discrepancies. Coordinate with insurance providers to process claims, manage denials, and ensure accurate patient accounts. Lead daily team huddles to align on schedules, goals, and performance metrics. Collaborate with dentists, hygienists, assistants, and front office staff for coordinated patient care. Supervise, train, and provide feedback to staff; participate in hiring and performance evaluations. Foster a positive, communicative work environment and address conflicts or concerns proactively. Ensure adherence to OSHA, HIPAA, CDA, and HR policies and safety standards. Maintain accurate patient records, insurance documentation, and operational compliance. Develop and implement office policies and procedures to support efficiency, safety, and regulatory compliance. *The absence of specific duties in this description does not exclude them from the role if they are similar, related, or logically associated with the position. Additional responsibilities may be assigned or requested by management or executive leadership as needed.* We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law

Smile Finders is a licensed referral service that is approved by The California State Board of Dental Examiners. Smile Finders offers referrals for General and Cosmetic Dentistry, Orthodontics (Braces), Periodontics (Gum Disease), Endodontics (Root Canal Therapy), Oral Surgery (Dental Implants and Wisdom Teeth) and Pedodontics (Children's Dental Specialist). Our dental affiliate owns and operates many PREMIER dental facilities under different names in the Greater Los Angeles area. We are a company in growth and we are looking for qualified, team-oriented, people to promote the importance of routine dental health care and our business. We have over 45 years of collective management experience. Our offices are all beautifully appointed with state-of-the-art technology, including digital radiography. While our offices are very busy, we do not operate like a clinic. We desire to attract and retain quality-oriented staff that have excellent work ethic and communication skills. We pride ourselves on being ethical, consistent and dedicated. Job Description Job Requirements: We seek people who have at least of five years of progressive management experience in a dental facility. This position is for a "working manager". You will not only lead the team its daily activities and toward monthly collection and production goals, but you will be responsible yourself for certain tasks. You will lead approximately 5 front office staff members and 7 back office dental assistants, plus a treatment counselor. Our facilities are approximately 60% PPO, 35%HMO, and 5% cash. Your management style must be task and goal oriented. You will need to closely monitor that job functions are being worked efficiently and productively. You will need to be a firm leader and adhere to company procedures and policies. You will not be the designated treatment counselor, but may need to operate on a fill-in basis. You will need to ensure that patient flow is handled such that patient's are not waiting too long before seeing the Dentist. You will assist to problem solve all patient complaints on a timely basis as we must ensure that we are responsive and attentive in sensitive patient relation issues. You must be able to communicate with a wide breadth of people: Dentists, Managed Care Representatives, patients of all walks of life, and a multi-cultural staff and public. The ability to speak Spanish is a plus for this position, but not required. As a manger of a thriving business, we want you to take pride of "ownership" and take charge to ensure things run smoothly and that we accomplish financial goals. You have bottom line responsibility for your office. Our responsibility is to provide you all the tools and resources necessary to accomplish these objectives. Some evening and some Saturdays are required. We offer a competitive salary and incentive structure, medical and dental benefits, and are working on additional group benefits. Salary is dependant upon experience, number of facilities under management, and your ability to drive the business. Serious applicants who desire long-term employment need only apply. Qualifications At least 5 years dental management experience 1-3 years dental treatment coordinating experience (Indemnity, PPO, HMO) Knowledge of dental billing Working knowledge of Microsoft suite Self motivated and ambitious attitude Excellent communication skills Additional Information Join us, do what you love and make a difference in people's lives!!! ********************************

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Employee discounts Flexible schedule Health insurance Opportunity for advancement Paid time off Job Title: Bilingual (Spanish) Dental Office Manager With Minimum 5 years Experience Location: 2002 South Hoover Street Los Angeles 90007 Are you a dynamic leader with a passion for excellence in patient care? Do you thrive in a fast-paced environment and excel at managing teams? Restore Dental is seeking an experienced and enthusiastic Bilingual (Spanish) Dental Office Manager to join our thriving practice in Los Angeles, California. About Us: Restore Dental is an associate run practice dedicated to providing exceptional dental care in a warm and welcoming environment. Our commitment to patient satisfaction and our supportive team culture make us a standout practice. As our Dental Office Manager, you will play a pivotal role in maintaining our high standards of care and ensuring the smooth operation of our office. Position Summary: As the Dental Office Manager, you will oversee the day-to-day operations of our practice, ensuring efficiency and excellence in all aspects of patient care and administrative functions. You will lead our team, manage office budgets, handle patient relations, and ensure compliance with dental regulations. Key Responsibilities: Team Leadership: Supervise and support our administrative and clinical staff, fostering a collaborative and positive work environment. Office Management: Oversee daily operations, including scheduling, patient flow, inventory management, and office maintenance. Financial Oversight: Manage office budgets, billing, and financial reporting. Ensure accurate and timely processing of insurance claims and patient payments. Patient Relations: Address patient concerns and ensure a high level of patient satisfaction. Implement strategies to enhance patient experience and retention. Compliance: Ensure compliance with dental regulations and standards. Maintain accurate patient records and ensure confidentiality. Hiring & Firing: You will have the sole responsibility of managing the team including firing and hiring of employees as well as the associates Daily Huddle and Reports: You will organize and manage daily huddles and organize daily reporting to provide the owner Requirements: Experience: Proven experience as a Dental Office Manager or in a similar leadership role within a dental practice. Language Skills: Fluent in both Spanish and English to effectively communicate with our diverse patient base. Billing Experience: Strong knowledge of dental billing processes and experience with insurance claims. Software Proficiency: Proficient in Dentrix dental software and office applications. Leadership Skills: Strong leadership and team management skills with the ability to motivate and guide staff. Organizational Skills: Exceptional organizational abilities and attention to detail. Ability to multitask and prioritize effectively. Communication Skills: Excellent verbal and written communication skills. Why Join Restore Dental? Professional Growth: Opportunities for professional development and career advancement. Supportive Environment: Work with a dedicated and supportive team that values collaboration and patient care. Impactful Role: Make a significant impact on our practice and the well-being of our patients. If you are a motivated and experienced Dental Office Manager looking to join a dynamic team, we want to hear from you! To Apply: Please send your resume and a cover letter to ***************** with the subject line "Bilingual Dental Office Manager Application." IMPORTANT: We are NOT currently reviewing any applications that do not have dental experience and that do not speak Spanish Join us at Restore Dental, where leadership meets excellence in patient care!

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as Dental office manager. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Plan in-house or off-site activities, like parties, celebrations and conferences Skills Proven experience as aDental Office manager. Knowledge of office administrator responsibilities, systems and procedures Treatment Planning Coordination of Insurance Benefits DHMO, PPO, Denti-Cal Experience Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School with3-5 years dental experience

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Compensation: DOE Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: Open Dental

Job Description Our Best Life Companies is hiring an Assistant Office Manager to join our team! As an AOM at Our Best Life, you will have the opportunity to work with an amazing team of dental professionals and grow your career. We offer competitive salaries, benefits, and bonus plans! Responsibilities Coordinating employees and practice schedule Assisting office manager in daily tasks Provide administrative support around office as needed Qualifications High school diploma or equivalent Strong interpersonal and administrative skills, attention to detail Experience working in a dental office required Managerial experience required *Our Best Life Companies is an Equal Opportunity Employer Requirements High school diploma or equivalent Strong interpersonal and administrative skills, attention to detail Experience working in a dental office required Managerial experience required Benefits: PTO Bonuses Compensation: $20-$25/hour