Office manager/administrative assistant jobs in Normal, IL - 23 jobs

section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline. Fax: ************, Attn: Mackenzie Chapman Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Contact Information for Applicants Mackenzie Chapman Human Resources ************ ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 01/16/2026 03:05 PM CST Application Closes: 01/30/2026 11:55 PM CST

Administrative Assistant -Dean of Student Services18.79 USD Hourly Campus: East Peoria Campus Employment Type: Classified, StaffFull time Department: Dean of Student Services Job Description: Summary The Administrative Assistant for Dean of Enrollment Services and Dean of Students is primarily responsible for performing general and confidential secretarial and designated administrative support duties for Enrollment Services and Dean of Students departments. Compensation for the Administrative Assistant- Dean of Student Services is $18.79-$21.61 an hour. Essential Functions This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Perform responsible and complex Administrative Assistant duties. Prepare minutes, correspondence, reports and other information of a general and confidential nature. Type and process assigned forms, reports, proposals and authorizations. Compose letters in reply to requests for information and type or select standardized responses. Arrange appointments and maintain schedule of meetings. Gather data and material necessary for compilation of reports. Prepare and route assigned purchase orders and record expenditures. Establish and maintain confidential files for administrative unit. Arrange for meeting areas and services. Receive and distribute mail, checks and other communications. Provide work direction to assigned clerical and student employees when applicable. Responsible for implementing Academic Standing mailing received from Enrollment Services; receive incoming calls to route to appropriate advisor process granted/denied students. Maintain and distribute forms and supplies relevant to office procedures and functions. Serve as receptionist and receive and transfer incoming telephone calls; take messages; greet staff and the public; and refer individuals and inquiries to appropriate personnel. Assist other classified staff in their performance of employment, record keeping and database functions. Provide training and cross-training to and for other classified personnel to ensure effective and efficient performance of general functions as well as position specific tasks. Schedule and arrange appointments and travel. Maintain departmental budget records of staff travel, supply and capital orders, general stores requisitions, van requests and petty cash expenditures. Serve as a front-line representative for both Deans in working with all students, faculty, staff, and the public. Perform program of study changes for students. Maintain degree/certificate listing of advisors and assign advisor rights. Perform duties in various software systems. (Peoplesoft, Maxient, Microsoft Office, etc..) Perform related duties as required. Minimum Qualifications The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities. Associate's Degree in a related field. Three years of experience working in an office or directly related field. Proficient in Microsoft Office Suite. Strong verbal and written communication skills. Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others. Preferred Qualifications Experience working in higher education. Experience with PeopleSoft. Education or experience in bookkeeping and general office procedures. Knowledge of college policies and procedures. Illinois Central College offers a comprehensive benefit package for full-time employees, including: paid time off; 11 paid holidays; 2 floating holidays medical, dental, vision, life and long-term disability insurance; tuition waivers for employee, spouse and dependent children; on-site childcare center; 403(b) retirement plans; and State University Retirement System pension plan. To learn more about full-time health care benefits at ICC.

Under direct supervision provides secretarial assistance to an administrative unit or to the chairperson of an academic unit with seven or more professional employees. Essential Duties and Responsibilities: * May report to the unit head or department chairperson or to some other supervisor, and may supervise all other student assistants assigned to the unit or department office. * Takes dictation and types correspondence, memoranda, reports, instruction sheets. forms, file cards, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned. * Proofreads all materials typed to ensure their accuracy. * Composes letters and memoranda from general notes. * Compiles factual information from files, records, publications and other sources, and tabulates this information in accordance with standardized report forms. * Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail. * Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments. * Establishes and maintains accurate and current files o£ letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential. * Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions. * Receives and places telephone calls, schedules appointments and meetings, makes reservations, greets visitors and callers, records messages, and performs the functions of an office receptionist. * Prepares requests for office supplies when needed, and receives such supplies. * Performs general office management duties, and recommends methods for improving office procedures. * Performs any other duties that may be assigned by the immediate supervisor Minimum Position Requirements (including certifications, licenses, etc.): * Associate degree. * Two (2) years of administrative or clerical experience.Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures. * Considerable knowledge of business English, spelling and commercial mathematics. * Ability to compose and prepare accurate reports, records and correspondence. * Ability to prepare and maintain complex clerical files including statistical reports and materials. * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments. * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute

Min USD $32.14/Hr. Max USD $49.82/Hr. The Manager, Medical Staff Office will manage the day-to-day operations of the Hospital Medical Staff Office. Leads the Hospital Medical Staff Office including support to the Hospital Chief Medical Officer and physicians in organized medical staff leadership positions. Embodies the Memorial Health Values of Safety, Integrity, Quality, and Stewardship that support our mission and vision. Qualifications Education: * Bachelor's degree in business, organizational leadership or other health related field. In lieu of a degree, relevant experience may suffice. Experience: * Minimum of 5 years' experience in medical staff services is required. * Experience in maintaining collegial working relationships with physicians, allied health professionals and members of a leadership team. Other Knowledge/Skills/Abilities: (Skills may be combined as needed; choose 5-8) * Achievement Orientation: A concern for surpassing standards of excellence. Standards may involve past performance (striving for improvement); objective measures (results orientation); outperforming others (competitiveness); challenging goals, or redefining the nature of the standards themselves (innovation). * Collaboration: Ability to work cooperatively and inclusively with other individuals and/or teams not formally lead; working together as opposed to working separately or competitively. * Communication: Ability to use written and spoken communication in formal and informal situations to convey meaning, build shared understanding, and productively move agendas forward. * Organization Awareness: Ability to understand and learn the formal and informal decision making structures and power relationships in an organization or industry, including the ability to identify who the real decision makers are and the individuals who can influence them, and to predict how new events will affect individuals and groups within the organization. * Process and Quality Management: Ability to analyze and design or improve an organizational process, including incorporating the principles of high reliability, continuous quality improvement, and user-centered design. * Relationship and Network Development: Ability to establish, build and sustain professional contacts for the purpose of building networks of people with similar goals that support similar interests. Responsibilities Assist the Chief Medical Staff Officer in the development of policies, procedures and mechanisms to support the organized medical staff in accordance with Medical Staff Bylaws, Rules and Regulations and in compliance with standards of all external regulatory agencies. Provide administrative support required to ensure effective management and coordination of the medical/allied health professional staff credentialing processes. Provide administrative support required to ensure effective management coordination of the functions/activities of Medical Staff Departments and Committees. (i.e., meeting agendas, materials and correspondence). Responsible for the effective management and coordination of the functions and activities of the Hospital Medical Executive and Credentials Committees, including meeting agendas, materials preparation and correspondence. Responsible for the day-to-day operations of the Hospital Medical Staff. Assists Hospital Medical Staff Department Chairs and Credentials Committee in developing and updating privileging criteria in collaboration with the Hospital Chief Medical Officer. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values: * SAFETY: Prevent Harm - I put safety first in everything I do. I take action to ensure the safety of others. * COURTESY: Serve Others - I treat others with dignity and respect. I project a professional image and positive attitude. * QUALITY: Improve Outcomes - I continually advance my knowledge, skills and performance. I work with others to achieve superior results. * EFFICIENCY: Reduce Waste - I use time and resources wisely. I prevent defects and delays. Assist the Chief Medical Officer in the management of data to support the peer review process. Maintain cooperative and supporting working relationships with all individuals who have involvement with organized Medical Staff departments/committees. Maintain current knowledge and awareness of changes in the health care environment relating to the organized medical staff. Maintain a commitment to the MHS mission vision, values, goals and behavioral standards. Provide support as needed to the SMH Quality and Safety Management Committee of the SMH Board of Directors. Performs other related work as required or requested. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

The Manager, Medical Staff Office will manage the day-to-day operations of the Hospital Medical Staff Office. Leads the Hospital Medical Staff Office including support to the Hospital Chief Medical Officer and physicians in organized medical staff leadership positions. Embodies the Memorial Health Values of Safety, Integrity, Quality, and Stewardship that support our mission and vision. Qualifications Education: · Bachelor's degree in business, organizational leadership or other health related field. In lieu of a degree, relevant experience may suffice. Experience: · Minimum of 5 years' experience in medical staff services is required. · Experience in maintaining collegial working relationships with physicians, allied health professionals and members of a leadership team. Other Knowledge/Skills/Abilities: ( Skills may be combined as needed; choose 5-8) · Achievement Orientation: A concern for surpassing standards of excellence. Standards may involve past performance (striving for improvement); objective measures (results orientation); outperforming others (competitiveness); challenging goals, or redefining the nature of the standards themselves (innovation). · Collaboration: Ability to work cooperatively and inclusively with other individuals and/or teams not formally lead; working together as opposed to working separately or competitively. · Communication: Ability to use written and spoken communication in formal and informal situations to convey meaning, build shared understanding, and productively move agendas forward. · Organization Awareness: Ability to understand and learn the formal and informal decision making structures and power relationships in an organization or industry, including the ability to identify who the real decision makers are and the individuals who can influence them, and to predict how new events will affect individuals and groups within the organization. · Process and Quality Management: Ability to analyze and design or improve an organizational process, including incorporating the principles of high reliability, continuous quality improvement, and user-centered design. · Relationship and Network Development: Ability to establish, build and sustain professional contacts for the purpose of building networks of people with similar goals that support similar interests. Responsibilities Assist the Chief Medical Staff Officer in the development of policies, procedures and mechanisms to support the organized medical staff in accordance with Medical Staff Bylaws, Rules and Regulations and in compliance with standards of all external regulatory agencies. Provide administrative support required to ensure effective management and coordination of the medical/allied health professional staff credentialing processes. Provide administrative support required to ensure effective management coordination of the functions/activities of Medical Staff Departments and Committees. (i.e., meeting agendas, materials and correspondence). Responsible for the effective management and coordination of the functions and activities of the Hospital Medical Executive and Credentials Committees, including meeting agendas, materials preparation and correspondence. Responsible for the day-to-day operations of the Hospital Medical Staff. Assists Hospital Medical Staff Department Chairs and Credentials Committee in developing and updating privileging criteria in collaboration with the Hospital Chief Medical Officer. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values: SAFETY: Prevent Harm - I put safety first in everything I do. I take action to ensure the safety of others. COURTESY: Serve Others - I treat others with dignity and respect. I project a professional image and positive attitude. QUALITY: Improve Outcomes - I continually advance my knowledge, skills and performance. I work with others to achieve superior results. EFFICIENCY: Reduce Waste - I use time and resources wisely. I prevent defects and delays. Assist the Chief Medical Officer in the management of data to support the peer review process. Maintain cooperative and supporting working relationships with all individuals who have involvement with organized Medical Staff departments/committees. Maintain current knowledge and awareness of changes in the health care environment relating to the organized medical staff. Maintain a commitment to the MHS mission vision, values, goals and behavioral standards. Provide support as needed to the SMH Quality and Safety Management Committee of the SMH Board of Directors. Performs other related work as required or requested. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description. Not ready to apply? Connect with us for general consideration.

Please click the following link to view the available benefits for this position: ***************************** Person in this position will be responsible for providing administrative and clerical support of the program in accordance with the Department of Human Services Division of Substance Use Prevention and Recovery (SUPR). They will also provide case management support for the SUD outpatient program. Essential job functions include those listed below. Essential Job Functions: Provide administrative/secretarial support to the supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts; typing monthly, quarterly, and annual reports; and other related duties. Coordinate and prepare for designated programmatic meetings, including meeting announcements, agenda, meeting materials, and recording/transcription of minutes of meetings. Provide clerical support to the counseling and administrative staff as requested. Assist in the development and implementation of substance abuse treatment policies, procedures, and program materials. Perform general clerical and data entry assignments. Organize and maintain filing system for administrative files and other relevant files. Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff. Assist in familiarizing clients to the program, including rules incentives, and other pertinent information for client success. Engage, educate, and refer clients and community members to case management resources, including services for substance use disorder treatment, housing, employment, education, medical, mental health, childcare, etc. Assist clients and community members with applying for state benefits as needed. Complete documentation of services within the CDS in a timely manner. Register for an Illinois Digital ID for the Illinois Health and Family Services Medi System. Verify and document insurance eligibility from the Illinois Health and Family Services Medi System within the CDS. Update client records in the CDS as needed. Complete reports for the outpatient program as needed. Make travel arrangements for staff members as needed. Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation. Perform any other duties as assigned. Qualifications Essential Qualifications: Certifications/Licenses: Not applicable for this position Education: High school diploma or equivalent is required. Experience and Competencies: Previous experience in a secretarial position, preferably in a social service setting Must be highly organized, detail focused, and have excellent time management Must possess strong computer skills, to encompass all Microsoft Office applications Excellent communication and interpersonal skills Superior writing skills Ability to pass background check Ability to obtain and maintain OIG LEIE clearance Ability to pass pre-employment drug screening Ability to exercise good judgment and discretion Ability to work well in a team environment Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality Must have professional appearance and demeanor Ability to obtain and maintain clearance from Illinois Department of Corrections Ability to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis test Working Conditions: Work is primarily performed in an institutional setting. Essential Physical and Mental Demands of the Job The employee must be able to perform the following essential duties and activities with or without accommodation: Physical Demands: Requires mobility and physical activity: Having an adequate range of body motion and mobility to work in an office, residential, or outdoor environment including standing and walking (even and uneven surfaces), sitting for extended periods of time, bending, twisting, reaching, balancing, occasional lifting and carrying of up to 50 pounds. Use of computer and telephone systems is required, which includes coordination of eye and hand, and fine manipulation by the hands (typing, writing, and working with files). Requires the ability to defend oneself and clients in physically abusive situations through the use of approved verbal de-escalation techniques. Requires talking: Expressing or exchanging ideas by means of the spoken word. Talking is required to impart oral information to employees, clients, patients, and the public, and in those activities in which the employee is required to convey detailed or important spoken instructions to others accurately, loudly, or quickly. Requires hearing: Hearing is required to receive and communicate detailed information through oral communication. Requires seeing: Clarity of vision at 20 inches or less and at distance. This factor is required to complete paperwork for many of the employees essential job functions and to observe client behavior and activities in and out of the facility. The normal work routine involves no exposure to human blood, body fluids or tissues. However, exposure or potential exposure may be required as a condition of employment. Appropriate personal protective equipment will be readily available to every employee. Mental Demands: Requires the ability to collect and analyze complex numerical and written data and verbal information to reach logical conclusions. Requires the ability to work and cooperate with clients, co-workers, managers, the public and employees at all levels in order to exchange ideas, information, instructions and opinions. Requires the ability to work under stress and in emotionally charged settings. The ability to defend oneself and clients in mentally/verbally abusive situations through the use of approved mental/verbal de-escalation techniques.

DEPARTMENT OF MILITARY AFFAIRS - LINCOLN'S CHALLENGE ACADEMY PERSONAL SERVICE CONTRACT POSTING All applicants who want to be considered for this position MUST apply electronically through SuccessFactors. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. A RESUME IS REQUIRED FOR THIS JOB POSTING Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that you must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV. Work Location: 212 W Borman Dr, Rantoul, Illinois, 61866 NO MEDICAL AND NO DENTAL INSURANCE PROVIDED JOB REQUISITION: 52604 ANNUAL SALARY: MIN. $44,959 MAX. $58,445 Anticipated annual starting: $44,959 LINCOLNS CHALLENGE ACADEMY EMPLOYEE HOURS: 8 Hours daily - Between 7:00 AM - 7:00 PM Can vary based on mission requirements SCHEDULE: Must work until 7:00 pm one night a week Must work one weekend a month Agency Contact: SHERRI WHITE-TAYLOR Email: ******************************** Phone #: ************ Essential Function 1 Performs a variety of complex, specialized secretarial duties: * filing, typing, and general office support functions; * maintains necessary files; prepares and types a variety of reports and memorandums; * develops deadlines, suspense's, and prioritizes work to be completed * plans, facilitates, and coordinates work with staff to ensure maximum output Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above. Minimum Qualifications 1 * Requires the knowledge, skill, and mental development equivalent to the completion of high school. * Requires 2 years secretarial experience or administrative military experience. Preferred Qualifications 1 * Prefers working knowledge of agency programs, rules, and regulations. * Prefers a current holder of an Illinois Notary Public License. Employment Condition 1 1. Requires the ability to pass a DoD background investigation. 2. Requires a valid driver's license in the appropriate classification as required by law. 3. Required to work a flex work schedule including weekends and evenings when necessary to meet agency needs. Work Hours: 8 Hours daily - Between 7:00 AM - 7:00 PM Can vary based on mission requirements Work Location: 212 W Borman Dr, Rantoul, Illinois, 61866 Agency Contact: Sherri White-Taylor Email: ******************************** Phone #: ************ Posting Group: Education; Office & Administrative Support APPLICATION INSTRUCTIONS * Use the "Apply" button at the top right or bottom right of this posting to begin the application process. * If you are not already signed in, you will be prompted to do so. * State employees should sign into the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. * Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. * If you have questions about how to apply, please see the following resources: * State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid * Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: * ****************************** * *************************** * NOTE: The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution. The Equal Employment Opportunity Office is responsible for compliance and may be reached at ************. Department of Defense (DOD) background check and receipt of a DOD Common Access Card (CAC) is required for this position. Nearest Major Market: Champaign Nearest Secondary Market: Urbana

Advance Trading, Inc. (ATI) is a forward thinking, non-proprietary commodity brokerage firm providing risk management and market guidance to grain producers, commercial elevators, and end users including energy producers and livestock feeders. ATI's client base spans the entire globe, with businesses throughout North America, South America, Europe, Africa, Asia, and the Middle East. Our highly skilled team delivers individualized strategies, sound advice, and solid recommendations based on extensive research and market analysis, giving our clients a competitive edge in today's complete marketplace. Job Description The Broker Assistant (BA) provides support to Commodity Trading Brokers by maintaining their customer accounts. To succeed in this position, the BA must be a quick thinker who can easily jump from one task to the other in a fast paced, time sensitive environment. Serves as primary contact for assigned customers Accept and enter new orders, changes, and cancellations into electronic order system via phone, e-mail, and instant messaging Reconcile HMS trades to ensure order entry accuracy Verify previous day trades Reconcile accounts and update customer information Create reports for customer and broker use Reconcile monthly broker commissions Plan and organize meetings as needed Other duties as assigned Qualifications Knowledge, Skills, and Abilities Ability to learn quickly, thrive in a fast-paced environment, and adapt to changing timelines Attention to detail with a high level of accuracy Ability to work in a fast-paced environment with high call volume Ability to multi-task and prioritize assigned tasks Ability to problem solve Ability to remain calm in stressful situations Strong customer service skills Ability to work independently and in a team-oriented environment Required Qualifications 1 - 3 years' experience providing outstanding customer service Flexibility with shift hours Strong verbal and written communication skills Proficient computer skills, including knowledge of Microsoft Word and Microsoft Excel Demonstrated planning and organizational skills, the ability to handle multiple tasks with frequent interruptions, ability to prioritize work and deal with strict deadlines Additional Information All your information will be kept confidential according to EEO guidelines.

The Manager, Medical Staff Office will manage the day-to-day operations of the Hospital Medical Staff Office. Leads the Hospital Medical Staff Office including support to the Hospital Chief Medical Officer and physicians in organized medical staff leadership positions. Embodies the Memorial Health Values of Safety, Integrity, Quality, and Stewardship that support our mission and vision. Qualifications Education: · Bachelor's degree in business, organizational leadership or other health related field. In lieu of a degree, relevant experience may suffice. Experience: · Minimum of 5 years' experience in medical staff services is required. · Experience in maintaining collegial working relationships with physicians, allied health professionals and members of a leadership team. Other Knowledge/Skills/Abilities: ( Skills may be combined as needed; choose 5-8) · Achievement Orientation: A concern for surpassing standards of excellence. Standards may involve past performance (striving for improvement); objective measures (results orientation); outperforming others (competitiveness); challenging goals, or redefining the nature of the standards themselves (innovation). · Collaboration: Ability to work cooperatively and inclusively with other individuals and/or teams not formally lead; working together as opposed to working separately or competitively. · Communication: Ability to use written and spoken communication in formal and informal situations to convey meaning, build shared understanding, and productively move agendas forward. · Organization Awareness: Ability to understand and learn the formal and informal decision making structures and power relationships in an organization or industry, including the ability to identify who the real decision makers are and the individuals who can influence them, and to predict how new events will affect individuals and groups within the organization. · Process and Quality Management: Ability to analyze and design or improve an organizational process, including incorporating the principles of high reliability, continuous quality improvement, and user-centered design. · Relationship and Network Development: Ability to establish, build and sustain professional contacts for the purpose of building networks of people with similar goals that support similar interests. Responsibilities Assist the Chief Medical Staff Officer in the development of policies, procedures and mechanisms to support the organized medical staff in accordance with Medical Staff Bylaws, Rules and Regulations and in compliance with standards of all external regulatory agencies. Provide administrative support required to ensure effective management and coordination of the medical/allied health professional staff credentialing processes. Provide administrative support required to ensure effective management coordination of the functions/activities of Medical Staff Departments and Committees. (i.e., meeting agendas, materials and correspondence). Responsible for the effective management and coordination of the functions and activities of the Hospital Medical Executive and Credentials Committees, including meeting agendas, materials preparation and correspondence. Responsible for the day-to-day operations of the Hospital Medical Staff. Assists Hospital Medical Staff Department Chairs and Credentials Committee in developing and updating privileging criteria in collaboration with the Hospital Chief Medical Officer. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values: SAFETY: Prevent Harm - I put safety first in everything I do. I take action to ensure the safety of others. COURTESY: Serve Others - I treat others with dignity and respect. I project a professional image and positive attitude. QUALITY: Improve Outcomes - I continually advance my knowledge, skills and performance. I work with others to achieve superior results. EFFICIENCY: Reduce Waste - I use time and resources wisely. I prevent defects and delays. Assist the Chief Medical Officer in the management of data to support the peer review process. Maintain cooperative and supporting working relationships with all individuals who have involvement with organized Medical Staff departments/committees. Maintain current knowledge and awareness of changes in the health care environment relating to the organized medical staff. Maintain a commitment to the MHS mission vision, values, goals and behavioral standards. Provide support as needed to the SMH Quality and Safety Management Committee of the SMH Board of Directors. Performs other related work as required or requested. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $18 - $22/hour At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Under direction and supervision of the Executive Director of Communications, is responsible for performing comprehensive support services for Communications and other departments as assigned. GIBSON AREA HOSPITAL& HEALTH SERVICES MISSION STATEMENT To provide personalized, professional healthcare services to the residents of the Communities we serve. PRINCIPLE DUTIES AND RESPONSIBILITIES 1. Monitors Social Media accounts and responds or manages messages/traffic with the oversite of Executive Director of Communications. 2. Prepares print ads and brochures as needed. 3. Prepares other signage and marketing materials as needed and requested. 4. Attends and actively participates in Marketing Team meetings. 5. Assists in the planning, preparing, and attends most hospital and Foundation functions. 6. Assists the Foundation and Recruitment and Retention Committee with community contact and communications. 7. Cooperates with hospital staff to achieve goals and maintain good employee relations, interdepartmental relations, and public relations. 8. Assists HR with recruitment efforts and on-boarding of new employees as directed. 9. Attends meetings as required such as in-service meetings and committee meetings. 10. Organizes work schedule according to daily and non-daily responsibilities and duties. 11. Answers telephone, receives and delivers messages. 12. Handles correspondence, performs typing, filing, copy work and other clerical duties as required. 13. Keeps Executive Director of Communications informed of all current task lists that are being worked. 14. Performs other duties as directed by Executive Director of Communications. PHYSICAL REQUIREMENTS 1. Physical strength to perform the following lifting tasks: a. Floor to Knuckle- 20 pounds b. 12” to Knuckle- 30 pounds c. Knuckle to Shoulder- 10 pounds d. Shoulder to Overhead- 10 pounds e. Carry- 20 pounds f. Push- 10 ft/lbs g. Pull- 10 ft/lbs h. Job Specific - Push wooden sled 80ft to simulate pushing a rolling cart loaded with a box of paper i. Job Specific - Pull wooden sled 10ft to simulate pulling a rolling cart loaded with a box of paper REPORTING RELATIONSHIP Reports to the Executive Director of Communications. Qualifications EDUCATION, KNOWLEDGE AND ABILITIES REQUIRED: 1. High School diploma required. 2. Competent and good working knowledge in all business machine operations and office management. 3. Competent knowledge of marketing creative programs such as Canva, Adobe, etc. 4. Competent knowledge of social media strategies and marketing functions. 5. Education and experience as required by Administration. INFECTION EXPOSURE RISK LEVEL Category 3 - No Risk - Your job does not involve exposure to blood, body fluids or tissue. You do not perform or help in emergency medical care or first aid as part of your job. WORKING CONDITIONS 1. Works in an office with two other people. Possible hybrid position at the discretion of the Executive Director of Communications, based on need. 2. Time constraints are a source of pressure due to required turn-around time monitoring. 3. Frequent interruptions are ongoing. The department is otherwise free from physical injury when proper safety guidelines are maintained.

Secretarial/Clerical Date Available: TBD Additional Information: Show/Hide TITLE: Secretary to the Principal QUALIFICATIONS: * High school diploma or equivalent * Excellent computer, record keeping, and organizational skills * Effective communication and interpersonal skills * Ability to work independently, recognize priorities in work load, and shift between tasks as needed * Ability to maintain confidentiality REPORTS TO: Principal JOB GOAL: To support the smooth and efficient operation of the school in order to maximize positive educational outcomes for stakeholders. ESSENTIAL FUNCTIONS: The following are the essential functions, including but not limited to, the following job duties as assigned. (Primary Job Duties are Business/Financial/Staff-Secondary Job Duties are Student): * Serves as receptionist in person and by telephone * Maintains confidentiality in all situations * Prepares, distributes, and files documents and records * Maintains student information, such as demographics, attendance, discipline, grades, and schedules * Maintains student records, such as registration, lunch forms, bussing, and cumulative folders * Processes bank deposits, petty cash, payroll, instructional material fees, and other financial records * Maintains documentation for building access, including keys and prox cards * Maintains staff records, such as substitutes and payroll * Receives and processes materials, purchases, and school mail * Maintains office equipment, building inventory, and storeroom * Assists with care of sick and injured children as appropriate for the position * Performs other job-related duties as directed TERMS OF EMPLOYMENT: 8 hours per day for 12 months in accordance with the collective bargaining agreement CLASSIFICATION: B EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. * Environment The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and a generally hazard free environment. The noise level in the work environment is usually moderate. * Physical While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and/or fingers, including prolonged use of a computer terminal. The employee is frequently required to sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. * Vision Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction. * Hearing The employee is required to hear in the normal audio range, with or without correction. * Mental Demands While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy. This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 JUNE 30, 2025. The Salary Schedule is attached above. Benefit information can be found HERE. Attachment(s): * DESPA Salary Schedule 2025-2028.pdf * Secretary to the Principal JD--Revised 6.13.2023.docx

Salary: $17-$21 per hour Administrative Assistant Decatur Office Liaison Technology Group ************************ Employment Type: Full-Time, In-Office About Us At Liaison Technology Group, we believe the future of home living is defined by convenience, comfort, and intelligent control. Our cutting-edge solutions transform homes and businesses into connected, intuitive environments that respond effortlessly to the needs of our clients. If youre passionate about excellence in technology and want to be part of a growing, forward-thinking company, we want to hear from you. Position Summary We are seeking a detail-driven, organized, and proactive Administrative Assistant to support our Decatur office. The ideal candidate will communicate clearly, manage multiple priorities with ease, and thrive in a fast-paced, process-oriented environment. This role supports government procurement activities, vendor management, financial documentation, and general administrative duties. Key Responsibilities Government Procurement Support Monitor daily alerts from multiple government platforms. Qualify opportunities (scope, geography, requirements, timeline) and maintain a Bid/No-Bid matrix. Present 510 qualified opportunities weekly. Manage the government-procurement inbox and all related portal registrations. Track addenda, deadlines, and required meetings. Build and maintain requirements and compliance checklists. Organize all forms, signatures, insurance certificates, bonds, and licenses. Request and standardize supplier quotes (cost, lead time, warranty, freight, terms & conditions). Prepare pricing tabs, draft submission packages, route for signatures, and ensure timely submission. Log and track submission status through award or interview phase. Vendor & Financial Administration Process vendor invoices and daily expense reports with accurate project and cost-center coding. Match purchase orders and delivery receipts for smart home equipment and components. Verify pricing, quantities, and approvals prior to payment. Communicate with vendors regarding discrepancies, credits, or missing documentation. Support the controller with financial reporting and accruals. Reconcile vendor statements and resolve discrepancies proactively. Maintain vendor insurance certificates, W-9s, 1099s, and contracts. Ensure thorough documentation and recordkeeping for audits and reporting. General Administrative Duties Answer and route phone calls or take messages for appropriate team members. Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution. Maintain accurate and up-to-date database records. Required Skills & Qualifications Associate's degree or higher in Finance/Accounting or Related Field Required 3-5+ years of experience as an Administrative Assistant Strong verbal and written communication skills. Experience with Google Office Suite or Microsoft Office Suite Highly organized, detail-obsessed, and deadline-reliable. Self-motivated with excellent problem-solving abilities. Comfortable using portals and light AI tools. Experience with QuickBooks, Google Suite, and spreadsheets. Ability to work on-site full-time in the Downtown Decatur office. Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy. Disclaimer: This job description outlines the general nature and scope of the role. It is not an exhaustive list of all duties or responsibilities. Team members may be asked to perform additional tasks as needed.

Position involves specialized and/or diverse administrative support work and provides assistance to the department chair and faculty of the Department of Social Work. Duties will include communication, accounting and bookkeeping, assistance with personnel processes, data management, and public relations assignments. Under the supervision of the department chair, will use discretion to implement general office operations, interpret statutes, regulations, policies, and procedures in conducting departmental business. This position will utilize standard office tools and technology and will supervise and provide leadership to student employees, as necessary. Minimum Requirements: High-school diploma or GED equivalency and two years of office experience or two years of post-secondary education. Preferred Qualifications: * Bachelor's degree or 3 years experience in a related field * Demonstrate ability to organize and manage budgets and department records and files * Experience in effective management of social media and webpages * Experience of successful supervision and/or mentoring of student workers * Experience with Microsoft Office suite (especially Outlook, Word, Excel) Position Overview: Work involves specialized and/or diverse administrative responsibilities and support to the faculty and students of the Department of Social Work. Duties include management of the office, administration of department-related communications, record management, and coordination and management of student workers. A successful candidate must have the ability to work independently, possess excellent interpersonal skills, and be highly detailed and organized. FHSU and the Department of Social Work are committed to building an inclusive and representative environment for our students and state. We encourage members of underrepresented groups to apply. Responsibilities may include: * Provide specialized administrative support by composing office correspondence or reports, proofs and edits. * Plan, coordinate and arrange meetings with multiple agencies, or individuals. * Make travel and lodging arrangements, reimbursement for faculty travel, and candidate interview travel. * Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public. Prepare and publish documents for web sites and maintain existing web site pages. * Reviews purchase orders, vouchers, bills and forms to approve merchandise and/or reimbursements or to make payment for goods and services. * Coordinate maintenance of office equipment. * Oversees the stock of office supplies, equipment and forms. Orders and purchases supplies and equipment. Handles inventory for the office. * Perform basic bookkeeping duties as preparing billings and vouchers, classifying and recording transactions, identifying and resolving discrepancies, reconciling numbers and preparing transaction reports. * Work with the Chair to ensure course schedules are submitted accurately and on time adhering to FHSU deadlines * Prepare personnel transactions and maintain records of personnel actions. * Participate in preparing various program budgets and maintains budget accounts, including accurate payroll records of the student employees. * Manage department social media accounts * Perform other office management functions as needed or assigned by the Department Chair Deadline: Review of applications will begin on January 29th, 2026 and continue until the position is filled. Salary: $15.03 per hour, plus benefits Benefits: To review our competitive benefit package, please visit FHSU Benefits. Required Application Documents: Applicants should submit a resume, as well as the names and contact information of three professional references. Applicant documents should be submitted in one PDF. Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted. If you have questions regarding the position, please contact: Tim Davis Ph.D., LSCSW Professor and Chair, Department of Social Work ************ **************** Community of Hays FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home. Notice of Non-discrimination - Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status. Background Check: Final candidate will have consented to and successfully completed a criminal background check. Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or ************* for further information on how this might affect you.

Job Description Welcome to the heart of Bret Tripplett Heating & Cooling, LLC in Lincoln, IL! Are you ready to be the linchpin of our operations, ensuring seamless service delivery while enjoying a competitive starting pay of $15 per hour and great benefits and perks such as health insurance, a simple IRA, paid time off, and more? Dive into the world of a full-time Office Assistant - HVAC Service Dispatcher and unlock the potential for a fulfilling career journey with us! GET TO KNOW THE POSITION: Typical Schedule: This full-time position works a Monday to Friday schedule, from 8 AM to 4:30 PM. Your Typical Day: Envision yourself as the orchestrator of efficiency, where every task is executed with precision and poise. Your day commences with a surge of energy as you dive into a myriad of responsibilities. Answering calls with professionalism and warmth, you become the reassuring voice our customers trust. With adept coordination, you dispatch our skilled technicians to the field, ensuring prompt response and unparalleled service. Amidst the hustle, you effortlessly manage administrative duties, maintaining meticulous records and facilitating seamless operations. Each challenge is met with resolve, solidifying your role as an indispensable asset to our team. Does this sound like the role you've been waiting for? If so, you must meet the following requirements to qualify: Basic phone and office skills Self-dependence and strong organizational skills Comfortable multitasking in a fast-paced environment Preferred: Customer service and/or dispatching experience. GET TO KNOW US HERE AT BRET TRIPPLETT HEATING & COOLING: At Bret Tripplett Heating & Cooling, LLC, we're more than just a heating and air conditioning company - we're a family. With a commitment to excellence, integrity, and customer satisfaction, we've built a reputation as one of the leading HVAC providers in Lincoln, IL. Our team embodies these values every day, working together to deliver exceptional service and exceed our customers' expectations. We believe in fostering a culture of growth and development, where each team member has the opportunity to expand their skills and advance their career. From ongoing training to a supportive work environment, we're dedicated to helping you reach your full potential. WE WANT TO HEAR FROM YOU! Eager to embark on a career path filled with growth opportunities and professional fulfillment? Our streamlined, 3-minute initial application process awaits your expertise! Join us and be a part of a team dedicated to excellence in the HVAC industry. Seize the moment and apply now to ignite your career journey with us!

Reports to the unit head or department chairperson and may supervise all other secretaries and student assistants assigned to the unit or department office. Organizes and implements procedures for executing various administrative assignments. Essential Duties and Responsibilities: * Reports to the unit head or department chairperson and may supervise all other secretaries and student assistants assigned to the unit or department office. * Organizes and implements procedures for executing various administrative assignments. * Compiles factual information from files, records, publications, and other sources and tabulates this information following standardized report forms. * Determines when pertinent materials for the files should be attached to certain documents with which the supervisor must deal. * Reviews incoming correspondence to promptly alert the supervisor to matters of particular concern or interest and to transmit routine correspondence to an appropriate office for action. * Composes drafts of reports and letters for the supervisor's review and transmits replies to routine correspondence on the supervisor's behalf. * Assists in arranging meetings of the unit's staff or faculty and serves as recording secretary. * Takes dictation or transcribes from electronic dictating equipment in preparing finished correspondence, reports, or materials as assigned. * Types minutes, correspondence, and other documents relating to the operation of the unit or department and proofread these materials to ensure their accuracy. * Establishes and maintains accurate and current files of letters, reports, records, and other documentary materials and ensures that information in these files is confidential. * Answers the telephone, places call, makes appointments and reservations, receives visitors, and functions as an office receptionist. * Performs any other duties that the immediate supervisor may assign. Minimum Position Requirements (including certifications, licenses, etc.): * A bachelor's degree. * Two (2) years of administrative or clerical experience. Knowledge, Skills, and Abilities: * Extensive knowledge of office management policies, practices and procedures * Ability to compose and prepare reports, records and correspondence. * Ability to exercise judgment and discretion in interpreting and applying operational policies and procedures. * Ability to understand and execute complex written· and oral instructions. * Ability to make accurate calculations and to deal with statistical data. * Ability to take dictation and to operate a word processor at a corrected rate of sixty words per minute.

Office Manager for Gift and Record Services Job no: 521182 Work type: On Campus Title: Office Manager for Gift and Record Services Division Name: University Advancement Department: Advancement & Foundation Operations Job Summary This position provides a wide variety of administrative assistance with daily activities requiring the use of discretion, independent judgment, and initiative under supervision of the Director of Gift & Record Services/Prospect Management & Research. This position assists with the operations of the Gift & Record Services sub-department. The primary responsibility is to serve as the cash desk and communicator for gift processing. At the cash desk this includes mail, deposits, scanning, and letter production. As a point of communication this includes answering the main phone line, owning group inboxes, and related information sharing. This position works with the public on a daily basis and must interact well with persons from diverse backgrounds while providing good customer service. Additional Information University Benefit Highlights: - Insurance benefits, including health, dental, vision, and life - Retirement and supplemental retirement planning options - Tuition waiver benefits available to staff as well as their eligible dependents - Paid holiday/administrative closures during Thanksgiving and Winter Breaks - Paid benefit time Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: ************************************** Salary Rate / Pay Rate $19.73 - $20.38 per hour Required Qualifications 1. High school graduation or equivalent. 2. Two (2) years (24 months) of work experience comparable to the third level of this series. This includes work such as performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Preferred Qualifications 1. Computer proficiency including Microsoft Office software (Word, Excel, PowerPoint, Outlook), knowledge of Internet, email and electronic calendars, and ability to keyboard accurately. 2. Excellent organizational, communication, written, verbal, and time management skills. 3. Ability to multitask, display attention to detail, and work independently. Work Hours Monday through Friday, 8am to 4:30pm Functional Expectations Must be able to complete the following with or without a reasonable accommodation: 1. Remain at a workstation for extended periods 2. Move about in various locations across campus as needed to complete day-to-day work. 3. Effectively communicate on a daily basis. Proposed Starting Date February 2026 Optional Applicant Documents Transcripts - See Special Instructions section for additional options Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline. Fax: ************, Attn: Mackenzie Chapman Address: Illinois State University Human Resources Campus Box 1300 Normal, IL 61790-1300 The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Contact Information for Applicants Mackenzie Chapman Human Resources ************ ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 01/16/2026 03:05 PM CST Application Closes: 01/30/2026 11:55 PM CST Whatsapp Facebook LinkedIn Email App Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Office Manager for Gift and Record Services Opened01/16/2026 Closes01/30/2026 DepartmentAdvancement & Foundation Operations University Advancement is seeking an Office Manager for Gift and Record Services. The primary responsibility is to serve as the cash desk and communicator for gift processing. At the cash desk this includes mail, deposits, scanning, and letter production. As a point of communication this includes answering the main phone line, owning group inboxes, and related information sharing. Current Opportunities Office Manager for Gift and Record Services Opened01/16/2026 Closes01/30/2026 DepartmentAdvancement & Foundation Operations University Advancement is seeking an Office Manager for Gift and Record Services. The primary responsibility is to serve as the cash desk and communicator for gift processing. At the cash desk this includes mail, deposits, scanning, and letter production. As a point of communication this includes answering the main phone line, owning group inboxes, and related information sharing.

Salary: $17-$21 per hour Administrative Assistant Decatur Office Liaison Technology Group ************************ Employment Type: Full-Time, In-Office About Us At Liaison Technology Group, we believe the future of home living is defined by convenience, comfort, and intelligent control. Our cutting-edge solutions transform homes and businesses into connected, intuitive environments that respond effortlessly to the needs of our clients. If youre passionate about excellence in technology and want to be part of a growing, forward-thinking company, we want to hear from you. Position Summary We are seeking a detail-driven, organized, and proactive Administrative Assistant to support our Decatur office. The ideal candidate will communicate clearly, manage multiple priorities with ease, and thrive in a fast-paced, process-oriented environment. This role supports government procurement activities, vendor management, financial documentation, and general administrative duties. Key Responsibilities Government Procurement Support Monitor daily alerts from multiple government platforms. Qualify opportunities (scope, geography, requirements, timeline) and maintain a Bid/No-Bid matrix. Present 510 qualified opportunities weekly. Manage the government-procurement inbox and all related portal registrations. Track addenda, deadlines, and required meetings. Build and maintain requirements and compliance checklists. Organize all forms, signatures, insurance certificates, bonds, and licenses. Request and standardize supplier quotes (cost, lead time, warranty, freight, terms & conditions). Prepare pricing tabs, draft submission packages, route for signatures, and ensure timely submission. Log and track submission status through award or interview phase. Vendor & Financial Administration Process vendor invoices and daily expense reports with accurate project and cost-center coding. Match purchase orders and delivery receipts for smart home equipment and components. Verify pricing, quantities, and approvals prior to payment. Communicate with vendors regarding discrepancies, credits, or missing documentation. Support the controller with financial reporting and accruals. Reconcile vendor statements and resolve discrepancies proactively. Maintain vendor insurance certificates, W-9s, 1099s, and contracts. Ensure thorough documentation and recordkeeping for audits and reporting. General Administrative Duties Answer and route phone calls or take messages for appropriate team members. Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution. Maintain accurate and up-to-date database records. Required Skills & Qualifications Associate's degree or higher in Finance/Accounting or Related Field Required 3-5+ years of experience as an Administrative Assistant Strong verbal and written communication skills. Experience with Google Office Suite or Microsoft Office Suite Highly organized, detail-obsessed, and deadline-reliable. Self-motivated with excellent problem-solving abilities. Comfortable using portals and light AI tools. Experience with QuickBooks, Google Suite, and spreadsheets. Ability to work on-site full-time in the Downtown Decatur office. Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy. Disclaimer: This job description outlines the general nature and scope of the role. It is not an exhaustive list of all duties or responsibilities. Team members may be asked to perform additional tasks as needed.

The position involves administrative and general office support duties along with specialized tasks, assisting the departmental chair and faculty for the telemental health and counseling programs. Duties will include communication, accounting and bookkeeping, assistance with personnel processes, public relations/marketing assignments, and data management. This position utilizes standard office tools and technology and will supervise and provide leadership to student employees. A successful candidate needs to be able to take the initiative, manage tasks simultaneously, work independently as well as in a team, possess strong communication skills, and be well-organized and detail oriented. Minimum Qualifications: This position requires a High School Diploma or equivalent, three to five years of experience in an office or administrative setting, and supervisory or managerial experience. Preferred Qualifications: * A bachelor's degree in psychology, education, or a related field or four years of experience in lieu of degree * Customer service skills/experience * Marketing skills/experience (i.e., social media, Canva, website editing) * Superior written communication skills * Highly proficient with Microsoft Office applications (Outlook, Word, Excel, Teams, Google Docs/Sheets) * Workday experience Responsibilities: * Communicates with students, faculty, staff, and administrators on a daily basis, sometimes regarding confidential issues. The Senior Administrative Assistant is the primary contact person for students, faculty, and staff who come into the office, email, message on Microsoft Teams, or telephone the office for information. The individual hired must be able to communicate with individuals of various backgrounds and temperaments on a daily basis. * Maintains telemental health budgetary accounts. Prepares payment vouchers, travel authorizations, travel payment vouchers, and purchase requisitions through Workday. Classifies and records transactions and identifies and resolves discrepancies and any other related transactions. Reviews purchase orders, vouchers, bills and forms to approve merchandise or reimbursements or to make payment for goods or services. * Reconciles the telemental health account between Workday and the office accounting process every month and provides monthly department account activity and balance reports to the chair. * Assists the chair and counseling program coordinators with correspondence, spreadsheets, and documents. * Assists department chair with ensuring schedules for on-campus and online classes, including resolving room conflicts, are submitted accurately, timely, and adhering to FHSU deadlines. Submits course approval forms for online and on-campus classes. * Assists in the planning, coordinating, and scheduling of meetings for the counseling program coordinators. Uses Outlook and other communication and scheduling tools. * Orders and purchases supplies and equipment as necessary. * Interviews, selects, coordinates, supervises, evaluates, and mentors student employees. Maintains records, payroll, and hiring of all student employees. Sets work schedules of student workers in consultation with the chair each semester; establishes priorities and delegates work assignments and reviews completed work of student employees for accuracy. * Makes travel and lodging arrangements, reimbursement for faculty travel, and candidate interview travel. * Assists with updating the department website, creating social media posts/videos regularly, and creating brochures and other items to promote the telemental health and counseling programs. Much of this is done using Canva and social media platforms. Ability to use other programs such as Photoshop is a plus. * Assists with recruiting and other events. * Other duties as assigned by the department chair. Benefits: To review our competitive benefit package, please visit FHSU Benefits. Salary: $15.03/ hour Priority Deadline: Review of applications will begin January 27, 2026 and continue until the position is filled. Appointment Date: Start date to be determined after acceptance of an offer and completion of a criminal background check. Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted. Required Application Documents: Applicants must submit a current resume. If you have questions regarding the position, please contact: Kimberly Chappell, Search Committee Chair ******************* ************ Community of Hays FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home. Notice of Non-discrimination - Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status. Background Check: Final candidate will have consented to and successfully completed a criminal background check. Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or ************* for further information on how this might affect you.