Office manager/administrative assistant jobs in Oklahoma

Campus OSU-Stillwater Contact Name & Email Ladonna Hines, ************************* Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.00 - $15.00 Hourly Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position About Us: Oklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development. Join our team and make a difference in the lives of Oklahomans! Who Are We: ******************************************* Why OSU Extension: **************************************************** OSU Agriculture: ******************************* There are lots of great reasons to work at OSU, check out our great benefits and eligibility at ****************************************** Job Duties: This position is in Oklahoma City, Oklahoma. Provides administrative support for Extension educators located at the Oklahoma County Extension Office. Works cooperatively as part of the support team housed in the office and duties include: 1) Knowledge of Microsoft Office and other computer software used to complete daily assignments. 2) Greet the public and assist them with soil and water samples, handle money, answer phone, manage mail, develop and retrieve requested materials, file management, etc. 3) Understand various OSU, County, and OCES regulations, policies, and office procedures for efficient office management. 4) Work as needed with other county, district, or state offices as appropriate. Continuation of employment is based upon need, performance, and available county funding. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) No experience required. Starting pay is based upon education and prior relevant work experience. Certifications, Registrations, and/or Licenses: Valid Driver's License. Reliable transportation for travel connected with official duties. Reimbursement for official travel. Skills, Proficiencies, and/or Knowledge: Proficient in Microsoft Office. Excellent people skills. Ability to multi-task; yet pay particular attention to details. Good organizational skills. Strong oral and written communication skills. Preferred Qualifications Prior work experience in an office setting.

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Role Purpose The moment a guest steps into one of our hotels, they walk into a genuinely memorable experience. As Front Office Manager you'll deliver this through managing all aspects of the front office (for example guest registration, porter services, business center, telephone services, concierge services, and guest reservations). You'll also create the warm atmosphere that makes our guests feel at home in any location Key Accountabilities People Manage day-to-day staffing needs, plan and assign work and establish performance and development goals for team members. Provide mentoring, coaching and regular feedback to improve team member performance. Educate and train team members in compliance with federal, state and local laws and safety regulations. Ensure staff is properly trained and has the tools and equipment to carry out job duties. Ensure your team are properly trained on systems, security, service and quality standards. Guest Experience Ensure your front office team delivers a great service, professional attention and personal recognition. Ensure guests are greeted upon arrival and make time to engage with guests. Respond appropriately to guest complaints, solicit feedback and build relationships to drive continuous improvement in guest satisfaction. Conduct routine inspections of the front office and public areas and take immediate actions to correct any deficiencies. Financial Help prepare annual departmental operating budget and financial plans. Monitor budget and control labor costs and expenses with a focus on rate strategy, building initiatives and inventory management. Oversee night audit function and preparation of daily financial reports. Develop plans to increase occupancy and ADR through walk-ins and upselling at the front desk. Responsible Business Check billing instructions and guest credit for compliance with hotel credit policy and ensure all transactions are handled in a secure manner. Train team members on PBX procedures and serve as a central communications point during emergency/crisis situations; develop and maintain relationships with local fire, police, and emergency personnel. Perform other duties as assigned. May also serve as manager on duty. Accountability This job is the top Front Office job and may report to a Director of Rooms at a large luxury or resort hotel. Typically supervises front desk agents, and porter/shuttle services, reservations, PBX, etc. May oversee a team. Key Skills & Experiences Bachelor's degree / higher education qualification / equivalent in Hotel Management/ Business Administration, plus 3 years of Front Office/Guest Service experience including management experience Must speak fluent English Other languages preferred Wage The salary range for this role is $55,000 to $60,000. This job is also eligible for bonus pay. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401k, and many other benefits to eligible employees.

Full-time Description Lead with Excellence: Shape the Future of Dental Care as Our Office Manager! Join our dynamic team and seize the unique opportunity to provide exceptional comprehensive care in a state-of-the-art private practice. Now is the time to elevate your career by becoming the face of a growing practice, collaborating with leading dental providers, and advancing your career within a global organization. Office Hours: Monday through Friday: 8:00 AM - 5:00 PM Saturdays: 8:00 AM - 4:00 PM Responsibilities: Foster a positive, growth-minded office environment that encourages teamwork and enhances team member retention. Align the clinic with company culture, values, standards, and operational practices. Develop team members through active leadership, comprehensive training, counseling, and coaching. Drive year-over-year revenue growth while managing expenses to meet monthly goals and budget requirements. Utilize analytics to identify opportunities for improvement and address low performance with actionable solutions. Investigate and resolve staff and patient concerns with timely and effective conflict resolution. Gain proficiency in people-related functions including hiring, onboarding, retention, performance evaluation, compensation, and separation processes. Report weekly to the Area Manager on practice metrics, accomplishments, goals, and improvement plans. Ensure compliance with all policies and regulations set forth by relevant agencies. Maintain a professional appearance and demeanor in accordance with company policies. Uphold good housekeeping standards throughout the practice. Requirements Minimum of 2 years of experience in dental office management. Excellent interpersonal, verbal, and written communication skills. Ability to exercise diplomacy, discretion, sound judgment, leadership, and flexibility in various situations while maintaining confidentiality. Strong organizational and time management skills. Proficient in Windows Operating System and Microsoft Suite; dental software experience is required. Must have or be willing to obtain a Real ID prior to gaining access. Successful completion of background check (including criminal record check) and urinalysis. Benefits For Full Time Staff: Competitive Compensation Generous Paid Time Off Paid Holidays Medical, Vision, and Dental benefits. Health Savings Account, Life Insurance, Long Term Disability, and Short-Term Disability. 401k with matching program after one year of service. Access to all Army and Air Force Exchange Services (AAFES) facilities and services. With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. ________________________________________ If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Lumio Dental - Apply today, and we'll light the way! As an Office Manager, you will effectively manage the flow of the practice. From engaging with patients to being the liaison between team members and clinicians, you will be the central point of contact. In addition, you will oversee operations, office goals, and productivity. You will be supported and will partner with your Regional Manager to ensure the success of the practice. Our Ideal Office Manager YOU! Whether you have experience working in a dental office, or you are seeking your next career opportunity, we are looking for someone who has exceptional leadership skills and knowledge of operations in the healthcare industry. Our ideal Office Manager must have prior management skills, and be an effective leader with exceptional communication skills. Those that are successful in the role are organized, collaborative, and know how to train others. Job-Specific Expectations: Coordinates and manages office schedules for training, operations, and team members Oversees treatment plans and accurate estimates to the patients Partner with Dentist and Hygienist in coordinating the desired schedule to fit patients' needs Maintains patient care database by entering new information as it becomes available Schedule and confirm patient appointments Tracks and accurately pays all invoices and charges for the office, and orders supplies Makes daily bank deposits of cash and checks Ensures that all required documentation is completed efficiently and meets established deadlines Interviews, hires, and conducts performance reviews for all team members Coordinates morning huddles with team members Requirement(s): 1 year of management experience Driver's license and reliable transportation High School Diploma Bilingual is a plus Prior dental or health industry is a required Competitive Salary & More Benefit options included, but are not limited to, health, vision, dental, life, 401K, and MORE! Lumio company culture is caring and fun! You will love the feel and experience! Apply today and learn more!

**Austin Industrial** is currently seeking an experienced **Field Office Manager** for projects in the **La Porte, TX area** . We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. **Functional Areas of Responsibility** + Jobsite accounts payable/receivable. + Job cost accounting. + Change order accounting. + Support of job status reports. + Owner billings. + Project insurance administration. + Personnel administration. + Payroll administration. + Jobsite office administration. **Specific Duties and Responsibilities** + Prepare and submit monthly pay requests in accordance with contract terms. + Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. + Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. + Maintain the project job-cost ledgers that support pay requests to the owner. + Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. + Incorporate change order revisions into the schedule of values. + Assist in preparation of the monthly job status report. + Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. + Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. + Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) + Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. + Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. + Establish and maintain the project filing system. + Perform general office and clerical duties. + Perform other duties as assigned. **Qualifications** + 3+ years of accounting experience working in an industrial setting. + Knowledge of accounting software programs. (ex: TRACK, CATS) + Knowledge of MS Office (ex: Excel) + Ability to multi-task and handle multiple deadlines. **Benefits & Compensation** We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. **We are proud to be a 100% Employee-Owned Company (ESOP)!** To learn more about our employee-ownership structure, please go to ********************************************************* . **Austin Industrial is an Equal Opportunity Employer.** _See_ the "Know Your Rights" poster available in English (****************************************************************************************** and Spanish (******************************************************************************************** . _See_ the "Pay Transparency Nondiscrimination Provision" poster available in English (*********************************************************************************************** and Spanish (*************************************************************************************************** . **No Third-Party Inquiries Please** This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( _i.e._ , payment must be required pursuant to the terms of a written agreement). **Accessibility Note** If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the **People Services Team** at ****************.** Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Job DescriptionDescription: Full-Time position needed for a Home Health Biller/Business Office Float. Position will work in Home Health as a biller and remaining time for as needed duties within the business office. Knowledge of CPT codes, ICD-10 and insurance billing is preferred. Computer skills are a must. Full Time Benefits Available. Requirements:

At Rose Tax Solutions, we are dedicated to promoting global economic justice. Our boutique tax firm serve clients from various industries and backgrounds. Your role will have autonomy to have significant interactions with clients in order to obtain the data needed for income tax return preparation. We pride ourselves on being digitally savvy. We utilize cutting edge technology that requires someone who is a fast learner and comfortable working online and with digital documents. The ideal candidate has a positive attitude, a love for learning, is a quick study, and enjoys building a team environment. Essential Duties & Responsibilities: • Perform Administrative Duties, such as Appointment Setting, Client Relations Management, and maintaining the filing for IRS audit compliance. • Managing the phones and email accounts. • Assist with Basic Bookkeeping using Professional Software • Assist in IRS Resolution Case Management using IRS Solutions Software • Perform tax research to assist the Managing Director and Staff Tax Accountant • Work efficiently and maintain good working relationships with co -workers and clients • Maintain accurate, up -to -date records of clients' status tax prep process • Correspond with clients to provide updates and request information. • Maintain a clean and organized work environment • Ensure the office is clean and open to the public. • Other Administrative duties as needed to grow the firm. Requirements• 3+ years of Executive Administration Experience • Must pass criminal background checks • Background in Accounting and Basic Tax Law. • Basic understanding of bookkeeping and accounting. • Excellent interpersonal skills, along with strong oral and written communication skills. • Excellent attention to detail and strong organizational skills. • Proficient in Microsoft Suite and Adobe. • Experience with QuickBooks is a plus. Benefits Why join Rose Tax Solutions: Make history. Our boutique tax firm is located on Historic Greenwood Avenue since September 18, 2017. We have set a standard of excellence by helping providing more than tax preparation. Our mission is to promote global economic justice with the vision to transform the fiscal affairs of 10,000 households by year 2025. This is a great opportunity to get in early at a startup that, we believe, is on its way to becoming an industry leader. Do work that matters. The projects you will be working on will be critical to the success of the company and our clients. Our annual signature program, “The BWS Exchange” has shifted the way people circulate their dollars, knowledge, and connections. Flexible hours. We work at all hours, so we can design a schedule that works for you. The required schedule is on -site and occurs between the hours of 8 am - 8 pm Monday - Friday. The ideal schedule is 9:00am - 4:00pm. Grow with the firm. As our firm continues to grow, there will be many opportunities to take on new responsibilities and grow professionally. Work that stays fresh. You will work with a diverse portfolio clients in a broad range of industries, all with different goals and personality types. There will always be tons of opportunities to learn new things. Plus, given the pace of change at our firm, we can pretty much guarantee that you will never be bored.

Our purpose is Better Health . Specializing in primary care for patients 65+ is our passion. What's Your Why? • Are you looking for a career opportunity that will help you grow personally and professionally? • Do you have a passion for helping others achieve Better Health? • Are you ready to join a growing team that shares your mission? Why Join Our Team: At VIPcare, we value you. We see you. Team Members at VIPcare are living their why and building their careers with a reliable team that shares their mission of providing 5-star service that always puts patient care and outcomes first. At VIPcare, it's the little things we do each and every day that set us apart from other primary care practices. Our patients are family, and we want to keep our family healthy. Be part of a team that is transforming healthcare one patient at a time. We take great care of our team so they can take great care of our patients and achieve: Better Care. Better Outcomes. Better Health. Responsibilities Join Our Team! Please review our open positions and apply for the role that sparks your passion and elevates your skills. Position Objective: The Office Manager is an operational and clinical role and is responsible for providing 5 Star Service in assisting physicians in the management of healthcare daily office operations and treatment of geriatric patients following established standards and practices. The incumbent will report to the Regional Manager (or similar role) and will manage a care team of medical assistants and/or receptionists (generally 3-7 members). Responsibilities: Oversee, monitor, and improve clinic performance and other key performance indicators, including HEDIS, admission management, ER utilization, patients not seen, etc. Manage a team of clinic staff, including coordinating payroll, PTO, hour management, and performance of team members Communicate with providers to ensure patient quality of care Assists with scheduling, administrative, and clinical duties for providers (mid-levels and physicians) Lead daily clinic huddles and assign proactive outreach call efforts to other team members Manage office operations and performance to ensure that front-office and back-office care teams operate in an efficient, accurate, and patient-focused manner Provide extraordinary customer service to all internal and external customers (including patients, other team members, and other departments) Ensure new team members are onboarded and receive proper training using Better Health Group policies and procedures Ensure the accuracy of all incoming and outgoing information, including supplies, invoices, referral requests, patient records, and medication management Inform management about current office trends, recommend new policies, or facilitate improvements to current policies and workflows Participate in required team meetings and communicate updates and changes to physicians and staff Ensure team calendar, spreadsheets, and whiteboards are current and accurate Assist providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships Ensure compliance with Medicare Advantage Plans, HIPAA, and labor laws and is responsible for reporting any suspected breaches or compliance issues to the appropriate internal contact Additional duties as assigned Position Requirements/ Skills: At least 4 - 5 years of Medical Assisting experience, preferred (dependant on clinic location and team dynamics) Minimum of 1 year of leadership experience CPR Certified preferred Commitment to patient care and confidentiality Strong oral and written communication skills Ability to accurately read and write medical terminology Knowledge of medical coding Knowledge of HIPAA Knowledge and understanding of OSHA and Biohazard guidelines Basic computer skills, including familiarity with electronic medical records Proficient with Google Suite (Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) for real-time collaboration Preferred Qualifications: Bachelor's Degree in healthcare administration or related field preferred Medical Assistant Certified, preferred Prior medical assisting experience strongly preferred Has clinical working knowledge and the ability to perform clinical duties to include the following: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage the wound and incision, draw blood and assist physician with any/all procedures Physical Requirements: Full range of body motion, including handling and transferring patients, manual and finger dexterity; including eye-hand coordination Requires standing, walking, pushing, bending, kneeling, and reaching at arm's length and overhead in a clinic for prolonged periods of time Requires ability to sit or stand for prolonged periods of time Must be able to lift and move patients and medical equipment as needed Requires ability to lift/carry up to 15 lbs Requires corrected vision and hearing to normal range Ability to sit for extended periods of time Ability to operate a motor vehicle and have own means of transportation Key Attributes/ Skills: Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments Is able to work within our Better Health environment by facing tasks and challenges with energy and passion Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals Demonstrated ability to handle data with confidentiality Ability to work cross-functionally with multiple teams; ability to work independently with minimal supervision Excellent organizational, time-management, and multi-tasking skills with strong attention to detail Excellent written and verbal communication skills; must be comfortable communicating with providers, vendors, staff members, and health plans Strong interpersonal and presentation skills Strong critical thinking and problem-solving skills Must be results-oriented with a focus on quality execution and delivery Appreciation of cultural diversity and sensitivity toward target patient populations Compensation & Benefits: We offer a HIGHLY competitive compensation and comprehensive benefits package: Competitive base salary Medical, dental, vision, disability and life 401k, with employer match Paid time off Paid holidays Pay Range USD $50,000.00 - USD $60,000.00 /Yr.

Sr. Assistant to Regional Manager (North & West Region) ESSENTIAL DUTIES AND RESPONSIBILITIES: The individual must have the ability to perform the responsibilities listed below. The list is not all inclusive of duties that may be requested by the department head or a member of upper management but are intended for an understanding of the purpose of the position. It is the responsibility of each individual at AWG to provide ultimate customer service to our members to support their efforts in increasing same store sales and profits. Prepare all general correspondence, inter‑office memos, and reports for the Regional SVP & V.P./ Division Managers (Region). Compile and maintain all report data (sales, income, overtime, etc.) and develop spreadsheets as requested for the Regional SVP & V.P./ Division Managers (Region) Arrange division travel needs including flights, rental cars, lodging and registrations for seminars and conventions as needed. Arrange for retail member accommodations during food shows. Complete expense reports for the Regional SVP & V.P./ Division Managers (Region) Manager as needed. Assist the Regional SVP & V.P./ Division Managers (Region) with coordination of division & member meetings and other events. Maintain confidential files. Open and distribute all non-confidential incoming mail. Coordinate appointment scheduling. Record minutes of meetings, transcribe them, and distribute appropriately. Coordinate the use of the conference rooms for the divisions. Assist the department heads as requested in reserving outside meeting facilities, planning the appropriate arrangements, selecting meals, and making arrangements for equipment needed, such as audio/visual equipment, flip charts, etc. Work as a member of the AWG team so the total job responsibilities are met. Actions must always stress a sense of cooperation, integrity, tact, and consideration with our members, associates and division management. This position requires strong communication and computer skills, including PowerPoint, Excel and Microsoft Word, with the ability to use and learn new technology. Management will be kept informed on planning, analysis, work performed and results. All records required by management must be complete, accurate and submitted on time. Other duties as assigned. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. A reasonable accommodation will be considered according to the ADA if it would not impose an undue hardship on the operations of the business without significant difficulty or expense. The accommodation would permit a qualified employee the ability to perform all essential functions of the job within the safety and contractual guidelines of the position. EDUCATION and/or EXPERIENCE: Degree or equivalent; or two to three years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS: N/A PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Indoors. Adequate heating, cooling, lighting and ventilation. The noise level in the work environment is usually moderate.

We are looking for a Front Office Manager to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: Salary 38.500.00 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Profit sharing Training & development Vision insurance A TRULY SIGNIFICANT CAREER ! All honest work is good and valuable, but you have chosen to invest your life's work into helping people in TRULY significant ways! You have helped friends, neighbors, and people you have built relationships with -- to protect the things that matter most to them, to help them get back on their feet after an accident or disaster, and to help them plan ahead for and achieve the future they want. State Farm exists to help people manage the risks of everyday life, recover from the unexpected, and realize their dreams -- good, meaningful, important, people-centered work! ROLE DESCRIPTION Are your ready for the next step in your Insurance career with State Farm? As a Office Manager - State Farm Agent Team Member, you will help our agency to continually achieve its goals. As a leader, you will help empower our agency Team by implementing and supporting office policies and goals, and by consistently ensuring sales and service success for our Team and our customers. By training, coaching, and assisting other Team Members, you will help create smooth operations and achieve continued growth for our agency. Our agency is already well-known and well-established in the community, giving you exceptional job security and true opportunity for growth. Are you ready? RESPONSIBILITIES Support and implement office policies and goals, while continually looking for opportunities to improve. Manage day-to-day operations of the agency. Train, coach, and assist agency Team Members. Assist with customer interactions on complex issues. QUALIFICATIONS Several years of proven success in a local, community insurance agency. State Farm experience not absolutely required, but greatly preferred. Ability to coordinate and collaborate with others to achieve agency goals. Ability to work in and manage a team environment. Ability to effectively train, coach, and assist Team Members - multiplying your skills and success by helping Team Members to grow in theirs. Excellent communication skills - written, verbal, and listening. Highly organized and detail-oriented. Excellent problem-solving skills. BENEFITS Monthly Salary with frequent, additional Bonus opportunities. Health, Dental, Vision, and Group Life insurance. Paid Time Off (vacation and personal/sick days) plus 9 paid holidays. 401(k)-style Retirement Plan with matching contributions. Licensing costs paid - including study and testing. Growth potential within our office. Valuable career-building experience. Potential signing bonus for previous State Farm experience.

We are seeking a detail-oriented and proactive Office Manager to join our client's growing team! This role is perfect for someone who enjoys wearing many hats, keeping operations organized, and helping a business run smoothly day to day. The Office Manager will oversee administrative duties, scheduling, customer communication, and billing, while also supporting the owner and field team. This is a hands-on role with room for growth and increased responsibility over time. Pay: $19-$21/hr Hours: M-F 7a-4p with some overtime and Saturday availability needed Key Responsibilities Answer phones, respond to emails and texts, and communicate effectively with clients. Manage daily and weekly schedules for the team, ensuring smooth coordination. Create and send proposals, invoices, and client communications. Handle billing, track payments, and manage bookkeeping using QuickBooks. Order materials, supplies, and equipment as needed. Assist with general administrative duties such as mail handling and post office runs. Support marketing efforts, including posting and managing updates on Facebook. Provide leadership and serve as the communication link between the owner and staff. Occasionally run local errands Maintain accurate records and ensure organized digital and paper files.

We began with a single vision shared between 10 brothers. Originally, we opened our doors as Sunshine Grounds Care in 1987. As time passed and more brothers joined in the project, it became a widely recognized brand built on the principles of excellent workmanship, customer satisfaction, and real care. We abide by the simple values outlined in our company acronym "C.A.R.E.", which are: Customers first, Attitude, Respect, and Enjoy life in the process! As Office Manager, you are a key team member supporting the work of management and other staff. You are responsible for clerical, receptionist, bookkeeping, and project-based work to contribute to the day-to-day operations of Ground Guys. Exemplifying our code of values, you show respect and courtesy to all customers and employees. You are self-motivated, thrive in fast moving environments, and are able to manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis. Specific Requirements: Direct and coordinate the administrative services in the office Perform administrative functions including billing, payables, sales tracking, project tracking and collection activity Work closely with the sales & production teams to ensure good flow of communication and data Maintain office staff by recruiting, selecting, orienting, coaching, counseling, and disciplining employees Job Requirements: Minimum two years admin experience Previous experience in a management role Strong written and verbal communication skills Detail-oriented with strong data entry skills Professional appearance and personality Team player who can work independently Benefits: Benefits package varies by location We are actively interviewing for this position - Apply today and our hiring manager will follow up! When you put on The Grounds Guys uniform, you become part of a team-local experts who strive to treat everyone with respect, do the job the right way, and simply enjoy life in the process. Working for our franchises means they'll take care of you the way they take care of their own family and friends. And cultivating a culture of CARE, among the team and within the communities, is as important as trimming hedges and planting flower beds-it's part of everything The Grounds Guys do. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with The Grounds Guys franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

Job DescriptionKey Personnel is seeking an Office Manager for a company in the Tulsa, OK area. Office Manager Pay: $20/hr Office Manager Hours: 8am to 5pm Monday through Friday Office Manager Responsibilities: Oversee day-to-day office operations, ensuring smooth workflow and communication across departments. Coordinate truck scheduling and delivery logistics to ensure on-time shipments and efficient routing. Serve as the main point of contact for drivers, customers, and suppliers regarding scheduling and deliveries. Manage inventory records, purchase orders, and invoices using QuickBooks and Excel. Process billing, accounts payable, and accounts receivable transactions accurately and timely. Prepare reports, correspondence, and production-related documentation using Microsoft Word and Excel. Support management with administrative tasks including scheduling meetings, maintaining files, and ordering supplies. Assist in maintaining compliance with company policies, safety regulations, and documentation standards. Monitor and improve administrative processes to support company growth and operational efficiency. Office Manager Requirements: Bachelor's degree 3+ years of experience as an Office Manager, Administrative Coordinator, or similar role (manufacturing or logistics preferred). Ability to work efficiently in a fast-paced, customer-focused environment. Experience coordinating with drivers or managing transportation schedules preferred. Proficiency in QuickBooks, Microsoft Excel, and Microsoft Word. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Spanish language skills a plus but not required. Excellent written and verbal communication skills. Strong attention to detail and problem-solving abilities. Ability to work independently and as part of a collaborative team. Safety Sensitive RoleKey Personnel Benefits While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision accident, critical illness, term life, short term disability, PTO and more!For additional job openings visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and a background check may be required.

Position Title:Manager Clinic Office - Pediatric Surgical Specialty ClinicDepartment:Children's Surgery ClinicJob Description: General Description: Oversees the daily operation of a clinic. Essential Responsibilities: Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. Personnel Supervision. Supervises clinic staff. Issues first and second level warnings, conduct performance appraisals, and handles personnel issues as they arise. Coordinates time reports and leave requests. Completes all new hire information, schedules training, and completes necessary forms. Ensures staff is well equipped to perform their duties. Budget Assistance. Provides assistance to the Clinic Administrator when preparing the budget. Ensures spending remains within acceptable budget levels by monitoring spending. Complaint Management. Manages complaints from all sources including patients, staff, physicians, etc. Intercedes with physician and initial complaint. Works in conjunction with Clinic Administrator to address complaints. Reviews, investigates, and resolves all outstanding complaints in the complaint tracking system. Accounts Payable. Codes invoices, maintains appropriate copies, provides information related to invoices, etc. Maintains basic knowledge of CPT and ICD-9 coding. Billing Assistance. Assists Departmental Billing Manager by solving problems with billing. Examines billing procedures and seeks to improve registration and billing errors. Ensures patient billing information and patient records are accurately processed in a timely manner. Supply Maintenance. Maintains supplies for the clinic by ordering and tracking supplies. Liaison. Serves as the liaison between HCA and the laboratory, radiology, insurance companies, etc. to ensure appropriate information is present. Report Preparation. Runs queries and prepares clinical reports on write-offs, charges, and collections monthly. Clinic Assistance. Provides assistance to the clinic by scheduling, completing referrals and authorizations, checking patients in and out, and completing lab and x-ray requisitions. Performs other duties as assigned Minimum Qualifications Education: Bachelor's degree required. Bachelor's degree in Accounting, Business Administration, Health Care Administration, or related field preferred. Experience: 3 to 5 years of progressive leadership experience required, with experience, in an inpatient or outpatient clinic. License(s)/Certification(s)/Registration(s): None required. Knowledge, Skills and Abilities: Knowledge of management and organizational processes and healthcare policy. Knowledge of Medicaid and Medicare guidelines and other applicable federal and state laws. Ability to plan, organize, direct, and schedule clinic employees. Ability to train and mentor other clinic personnel. Excellent verbal and written communication skills. Ability to supervise, train, and evaluate staff. Ability to identify and discuss with management opportunities to improve overall patient care and improve the clinic processes. Proficient with the use of Microsoft Office tools. Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

The Office Manager is responsible for performing clerical, accounting and administrative duties including greeting customers, answering phones, scheduling repairs, typing correspondence, preparing various reports, account receivables, filing and general human resources administration. DUTIES / RESPONSIBILITIES * Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collect receivables and submitting receivable adjustments. * Provide accurate, timely payroll and HR-related administration and recordkeeping. * Collect and record payments for completed repairs and manage A/R. * Greets and assists customers, schedules vehicles for estimates, checks-in vehicles, performs follow-up calls to customer upon completion of vehicle. * Asks for the sale and/or attempt to schedule customers for an estimate to achieve a closing ratio of 75% (minimum). * Prepares various reports and updates including morning reports, rental updates, accounts receivable reports, Repair Center and production reports. * Reviews repair orders for accuracy. * Maintains and organizes vendor invoices, bulletin boards, break rooms, employee files, office supplies and front office. * Attend daily release meetings. * Other duties as assigned. EXPERIENCE / SKILL REQUIREMENTS * 3+ years of prior general office management, A/P, A/R and payroll experience required. * High school degree, college degree preferred. * Skill in preparing, analyzing and interpreting workload data * Knowledge of and use of word processing and management systems * Strong attention to details. * Ability to receive direction and work well with others. * Good verbal and written skills * Proficient with Microsoft Office (Outlook, Word, Excel) * Valid driver's license and insurable driving record. PHYSICAL REQUIREMENTS * Essential physical requirements include: * Ability to stoop, bend and kneel, squat, kneel and pulling * Extended periods of kneeling, bending, squatting and stooping * Carry and lift heavy objects (up to 50lbs) * Standing, sitting and walking * Performing repetitive motions WORK ENVIRONMENT * Exposure to: * Paint, fumes and particles * Dirt / Dust * Chemicals / Toxins * Varying heat / cold * Intermittent noise * All duties, responsibilities and experience are subject to change by location

Full-time Description Dental Office Manager oversees the daily management of the clinic, including the scheduling, organizing, and coordinating of all administrative and clinical tasks and resource allocation. Works directly with Dentists, clinical, and administrative staff, to ensure that all aspects of the clinic operate efficiently. Greets patients, answers phones, checks business email, communicates with patients and insurance companies, schedules and confirms patient appointments, resolves patient complaints, files patient insurance claims, verifies patient benefits and coverage, and posts insurance and patient payments. Maintains awareness of comfort and safety needs of patients. Leads by example of professionalism, respect and caring to patients and team members. Schedule Enjoy a healthy work-life balance with a consistent schedule Monday-Friday 7:45 am - 5:00 pm | No late evenings, No weekends Benefits We understand that you work hard, which is why we provide an excellent compensation and benefits package. If your career aspirations include leadership and advancement, our network of supported locations offers opportunities to help you meet your goals. No late nights; no weekends Paid holidays and time off Health, vision, and dental Career advancement opportunities Requirements High school or equivalent (Preferred) Minimum of 3 to 5 years dental front office experience (Preferred) Dentrix, Eaglesoft, Fuse, Open Dental, or other dental software experience a plus Salary Description Commensurate with Experience

Controller The Controller provides sales and expense analyses for all departments. Fairly represents the financial condition of the dealership, develops controls necessary for the proper conduct of the business, and maintains accurate records. This position interacts daily with Accounting Associates, Sales Associates, Service Managers, support staff and customers, just to name a few. Job Responsibilities The Controller is a key position that reports to the General Manager and the Corporate CFO. The Controller supports the entire accounting function and financial reporting for our dealership. This position will work closely with management and other departments to help ensure harmonious and productive operations, which will help maximize the success of the dealerships. Successful Candidates must be able to maintain excellent business relations with customers, both internally and externally. Candidates will also be expected to help develop and motivate accounting associates to ensure that performance metrics are being met or exceeded. Other essential responsibilities: Prepare complete financial statements and submit to the manufacture and management in accordance with established timeframes Interpret and analyze financial statements Keep the General Manager informed on the trends and cash needs of the business Develop and maintain an effective cash management system Manage the day to day accounting operations of the store to ensure that all transactions are recorded in compliance with dealership accounting processes and policies Close the books accurately each month Prepare and submit required statements and reports Manage and safeguard the stores assets and ensure that internal controls are in place Assist department managers in reading and interpreting their financial reports and in creating action plans needed to improve their operation Respond to request for information and assistance in a timely manner Work with General Manager to improve revenue or reduce expense in order to meet or exceed budget and grow the business Work with staff to ensure that corporate initiatives are attained Requirements High School diploma or equivalent Three years of experience in a dealership position (preferred) Working knowledge of dealership financial statements Ability to explain technical financial information in an understandable manner Excellent communication skills Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Benefits In addition to career-long personal development, our associates enjoy a number of benefits, including: Paid Vacation 401(k) Healthcare benefits Employee discounts and packages About Us Welcome to our Employment Opportunities page! If you're looking for an opportunity to be appreciated and involved in your career, your search is complete. We have a great history of providing excellent career opportunities for sharp, energetic people.