Office manager/administrative assistant jobs in Pensacola, FL

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $16 - $20 / Hour PLUS 2 Different Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus potential At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference As a Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits, and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail-oriented Experience in sales

Job DescriptionClinical Office Manager - Dental Community Health Northwest Florida is seeking an experienced Clinical Office Manager - Dental to oversee daily operations across our dental sites. This role ensures a smooth, patient-focused environment by leading front office operations, supporting patient access, managing staff, and ensuring adherence to organizational policies and regulatory standards. The Clinical Office Manager will supervise dental front office staff, coordinate scheduling, oversee billing and insurance verification processes, support providers, and foster positive patient relations. Responsibilities also include staff training, performance management, maintaining accurate records, collaborating with Revenue Cycle Management and HR, and driving operational efficiency. Minimum Requirements: 2 years supervisory experience in a dental office 2 years supervising 5+ staff Knowledge of dental terminology, coding, and billing Intermediate Microsoft Office skills Experience with Electronic Medical Records Preferred: Bachelor's degree in Health Services Administration, Business, or related field 4 years dental office management experience 4 years personnel management experience Join us in supporting our Mission, Vision, and Values while leading a team dedicated to exceptional dental care.

Clinical Office Manager - Dental Community Health Northwest Florida is seeking an experienced Clinical Office Manager - Dental to oversee daily operations across our dental sites. This role ensures a smooth, patient-focused environment by leading front office operations, supporting patient access, managing staff, and ensuring adherence to organizational policies and regulatory standards. The Clinical Office Manager will supervise dental front office staff, coordinate scheduling, oversee billing and insurance verification processes, support providers, and foster positive patient relations. Responsibilities also include staff training, performance management, maintaining accurate records, collaborating with Revenue Cycle Management and HR, and driving operational efficiency. Minimum Requirements: 2 years supervisory experience in a dental office 2 years supervising 5+ staff Knowledge of dental terminology, coding, and billing Intermediate Microsoft Office skills Experience with Electronic Medical Records Preferred: Bachelor's degree in Health Services Administration, Business, or related field 4 years dental office management experience 4 years personnel management experience Join us in supporting our Mission, Vision, and Values while leading a team dedicated to exceptional dental care.

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

The mission of LCI is to provide meaningful employment for the blind and visually impaired. We accomplish this in four ways: * EMPLOY: We are one of the largest employers of people who are blind, creating meaningful careers and lasting skills that transform their lives. * BUILD: We create over 2,000 products and distribute thousands more through manufacturing, retail, nationwide distribution, and e-commerce channels. * SERVE: Many of our products are sold directly to the federal government. We were pioneers of "base supply centers," stores on military bases that employ the blind and visually impaired and provide mission-critical supplies to our nation's military. * SUPPORT: We want to end blindness forever. To that end, we engage in philanthropic efforts for research into blindness and treatment for the visually impaired. ABOUT THIS ROLE To assist in the responsibility of the overall Base Supply store operation. LOCATION AND SCHEDULE Pensacola, FL - Onsite Monday-Friday 7:30 AM - 4 PM (May vary based on location) KEY RESPONSIBILITIES * Supervise up to 15 personnel. Some employees could be legally blind or disabled. Communication with store manager, store employees, corporate staff, customers and vendors is required. Daily supervision by store manager with weekly goals and annual performance review. * Knowledge of warehouse operations and logistics or extensive retail management. * Knowledge of sales or marketing is required. * Experience managing subordinates is essential. * Forklift experience is a plus. * Current driver's license in good standing. QUALIFICATIONS * Responsible for all aspects of the daily operations of the store in the absence of the Store Manager, including, but not limited to, ordering, pricing, merchandising, inventory integrity, safety and cleanliness. Responsible in conjunction with the Store Manager for all aspects of the store's inventory management programs including, but not limited to, ordering material, cycle counting, conducting an annual inventory, working negative lists, maintaining and updating Core assortment, price changes, ETS management and working all related reports. * Store organization and cleanliness. * Implementing corporate planograms and maintaining a creative visual appearance for end caps, displays, products of the month and seasonal specials. * Responsible for maintaining 98% on the shelf in stock position by directing subordinate staff when applicable. * Training and supporting subordinate staff to maximize store operations and customer satisfaction. * Maintain productive relationships with all corporate organizations including, but not limited to, Accounting, Payroll, Information Technology, Purchasing, Pricing, Manufacturing, Distribution, and E-Commerce. * Conduct and submit daily and weekly huddle meeting notes. * Responsible for time card submission and maintenance. * Demonstrate continued improvements in specific retail goals including, but not limited to, annual sales goals, stock turn, surplus, inventory reduction and inventory integrity goals. * Communicate effectively both verbally and in writing, with employees, contemporaries, and corporate management. * Assist in the preparation of annual reviews for manager approval. * Demonstrate superior customer service, through recognition and personal interaction with customers and vendors. * Ordering and receiving oversite, working closely with Receiving Coordinator and Customer Service Representative. * Sales reconciliation, delivery coordination, visual merchandising, inventory integrity, personnel administration, and store cleanliness. * Use of disciplinary system to document and motivate underperforming subordinates when necessary. * In the absence of the store manager, takes on all functions and responsibilities of a store manager. * Fills in as backup delivery driver when driver is absent or when a delivery driver position is vacant. * Other duties as assigned. Why LCI? * Purpose-driven company driven by principles, not profit * Reach your highest potential: upward mobility, rewarded through hard work * Competitive salary and compensation * Basic Life Insurance at no cost to the employee * 401(k) with match and Surplus-Sharing Plans * Health, Dental, and Vision Insurance * Ten paid holidays annually * Paid Time Off (PTO) * On-site Health and Wellness program * Employee Assistance Program (EAP)

Our purpose is Better Health . Specializing in primary care for patients 65+ is our passion. What's Your Why? • Are you looking for a career opportunity that will help you grow personally and professionally? • Do you have a passion for helping others achieve Better Health? • Are you ready to join a growing team that shares your mission? Why Join Our Team: At VIPcare, we value you. We see you. Team Members at VIPcare are living their why and building their careers with a reliable team that shares their mission of providing 5-star service that always puts patient care and outcomes first. At VIPcare, it's the little things we do each and every day that set us apart from other primary care practices. Our patients are family, and we want to keep our family healthy. Be part of a team that is transforming healthcare one patient at a time. We take great care of our team so they can take great care of our patients and achieve: Better Care. Better Outcomes. Better Health. Responsibilities Join Our Team! Please review our open positions and apply for the role that sparks your passion and elevates your skills. Position Objective: The Office Manager is an operational and clinical role and is responsible for providing 5 Star Service in assisting physicians in the management of healthcare daily office operations and treatment of geriatric patients following established standards and practices. The incumbent will report to the Regional Manager (or similar role) and will manage a care team of medical assistants and/or receptionists (generally 3-7 members). Responsibilities: Oversee, monitor, and improve clinic performance and other key performance indicators, including HEDIS, admission management, ER utilization, patients not seen, etc. Manage a team of clinic staff, including coordinating payroll, PTO, hour management, and performance of team members Communicate with providers to ensure patient quality of care Assists with scheduling, administrative, and clinical duties for providers (mid-levels and physicians) Lead daily clinic huddles and assign proactive outreach call efforts to other team members Manage office operations and performance to ensure that front-office and back-office care teams operate in an efficient, accurate, and patient-focused manner Provide extraordinary customer service to all internal and external customers (including patients, other team members, and other departments) Ensure new team members are onboarded and receive proper training using Better Health Group policies and procedures Ensure the accuracy of all incoming and outgoing information, including supplies, invoices, referral requests, patient records, and medication management Inform management about current office trends, recommend new policies, or facilitate improvements to current policies and workflows Participate in required team meetings and communicate updates and changes to physicians and staff Ensure team calendar, spreadsheets, and whiteboards are current and accurate Assist providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships Ensure compliance with Medicare Advantage Plans, HIPAA, and labor laws and is responsible for reporting any suspected breaches or compliance issues to the appropriate internal contact Additional duties as assigned Position Requirements/ Skills: At least 4 - 5 years of Medical Assisting experience, preferred (dependant on clinic location and team dynamics) Minimum of 1 year of leadership experience CPR Certified preferred Commitment to patient care and confidentiality Strong oral and written communication skills Ability to accurately read and write medical terminology Knowledge of medical coding Knowledge of HIPAA Knowledge and understanding of OSHA and Biohazard guidelines Basic computer skills, including familiarity with electronic medical records Proficient with Google Suite (Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) for real-time collaboration Preferred Qualifications: Bachelor's Degree in healthcare administration or related field preferred Medical Assistant Certified, preferred Prior medical assisting experience strongly preferred Has clinical working knowledge and the ability to perform clinical duties to include the following: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage the wound and incision, draw blood and assist physician with any/all procedures Physical Requirements: Full range of body motion, including handling and transferring patients, manual and finger dexterity; including eye-hand coordination Requires standing, walking, pushing, bending, kneeling, and reaching at arm's length and overhead in a clinic for prolonged periods of time Requires ability to sit or stand for prolonged periods of time Must be able to lift and move patients and medical equipment as needed Requires ability to lift/carry up to 15 lbs Requires corrected vision and hearing to normal range Ability to sit for extended periods of time Ability to operate a motor vehicle and have own means of transportation Key Attributes/ Skills: Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments Is able to work within our Better Health environment by facing tasks and challenges with energy and passion Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals Demonstrated ability to handle data with confidentiality Ability to work cross-functionally with multiple teams; ability to work independently with minimal supervision Excellent organizational, time-management, and multi-tasking skills with strong attention to detail Excellent written and verbal communication skills; must be comfortable communicating with providers, vendors, staff members, and health plans Strong interpersonal and presentation skills Strong critical thinking and problem-solving skills Must be results-oriented with a focus on quality execution and delivery Appreciation of cultural diversity and sensitivity toward target patient populations Compensation & Benefits: We offer a HIGHLY competitive compensation and comprehensive benefits package: Competitive base salary Medical, dental, vision, disability and life 401k, with employer match Paid time off Paid holidays

We are seeking a reliable and detail-oriented Office Manager/Bookkeeper to assist our Law firm in Pensacola FL. MUST have previous experience working in a law office and a STRONG understanding of Legal Trust Accounting Accounts payable: Processing vendor invoices and managing payments. Trust accounting: Maintaining accurate records for client trust accounts. Financial record-keeping: Performing all general bookkeeping functions, data entry, and ensuring the accuracy of the general ledger. Payroll: Managing the firm's payroll and processing same through ADP software. This includes managing the company 401k Plan through Fidelity, and assisting TPA in prep of Form 5500 info needed. Other duties: Handling tax forms and other government reporting, managing credit card transactions, and assisting CPA with preparation of tax returns, as needed. REQUIRED SKILLS & QUALIFICATIONS: Must be proficient with accounting software, Microsoft Office products, and have a general knowledge of bookkeeping & accounting principles. Must have Legal-specific knowledge as it is CRITICAL to have a strong understanding of legal trust accounting. Must be familiar with legal billing software AND legal industry-specific software. Effective time management, attention to detail, and strong organizational skills and are essential to this position. Must understand and follow ALL confidentiality requirements. SCHEDULE: Monday - Friday ------- 8am - 5pm PAY: Starting pay rate will be based on your level of experience REQUIREMENTS: Must pass a pre-employment background check and drug test. TEL Staffing complies with regulations enforced by the EEOC. TEL Staffing is a drug-free workplace. This position may be Direct-Hire or Temp-to-Hire. No benefits are offered during the Temp period.

T&W flea Market is seeking an enthusiastic, dedicated Office Manager to join our team. T&W Flea Market offers a fun, fast-paced working environment where you can expand your customer service skills while having fun. As the Office Manager, you will be responsible for managing Leasing, Administrative and Cashier functions of T&W Flea Market. The Office Manager also works in concert with other office staff, departments and reports on a daily basis to the General Manager. This is a Full-Time position and offers a robust Benefits Package including Health, Dental, Vision, 401K with company match, Life insurance, Paid Vacation and much more. Full Weekend availability is a MUST. Why you'll Love this Job: Dailypay available! You can instantly cash out your earnings immediately after your shift. Learn more about DailyPay when you apply with us. Employee Referrals Discounted meals ADP Discounts Competitive Wages Free on-site parking Employee Recognition Program and Employee Appreciation Events Free Money for School!!! (NMFA School Scholarships) Opportunities to Advance Ability to develop your leadership skills and be on the fast track for hospitality career advancement. We promote from within Tasks this position is responsible for include, but are not limited to, the following: Leasing and Admin Functions Compile lease agreements documents for new and current sellers Meet sellers and maintain open lines of communication Review and collect outstanding receivables Meet and/or exceed monthly and weekly budgeted seller revenue and leasing quotas Respond to customer inquiries and complaints in a timely and professional manner Ensure that all sellers lease information is current and accurate Train, coach and develop team members within the department Establish and monitor procedures for record keeping Conducts weekly sellers space audits in collaboration with Operations manager Assist in answering incoming calls efficiently in a professional and personable manner Ensures all packages and mails are distributed Maintains inventory of all office supplies and orders when necessary Manages office equipment and assists with problems associated with the equipment Prepares quarterly seller's memos or correspondence as assigned Maintain time records for office staff Ensure security, integrity and confidentiality of data Participate actively in the planning and execution of company events Maintain a safe and secure working environment Perform other duties as assigned Cash Management Assist with accounts receivable and daily deposits Manages opening and closing functions of main office Balances safe and petty cash Completes deposits on market days Inventory and Stock ATM cash Coordinated with Loomis for change order The right candidate will meet the following requirements: Professional and empathetic phone demeanor Outstanding communication, attention to detail, and organizational skills Ability to handle customer requests efficiently and effectively Solution oriented with the ability to remain patient and empathetic Must be able to pass a background check Effective communication skills Must be organized and dependable Strong work ethic Must be able to work full weekends.

Job Details Pensacola, FL Full TimeDescription American Medical Group is looking for a Highly motivated, experienced Office manager to spearhead the daily operations of our newest location in Pensacola. The position consists of supervising highly motivated office staff and coordinating with doctors, nurses and patients while managing the new office location in the beautiful beach community of Pensacola, Florida. A positive attitude and willingness to get the job done is part of the culture and is a necessary part of the job Overseeing administrative Operations Manage Patient records Time approvals Assist with billing related duties Office budgeting Staff Management: Recruit, Hire and Train staff, including Office Staff, Medical Assistants, LPN and RN's Manage staff Schedules Ensure Patient flow Evaluating staff performance Office operations: Direct and supervise daily operations Ensure a smooth Patient flow coupled with Quality care Stock and inventory management Establishing office and practice policies and procedures Business Development Community engagement Build up referrals through developing relationships in the Medical Community Be the face of the business when communicating with other Doctor offices, supporting staff and Hospitals We are offering: A Competitive Base Salary Uncapped Quarterly bonus incentive based upon profit of the location Total Compensation estimated to be in the range of $50,000 - $80,000 for year 1 Employer paid Health insurance after 90 days PTO after 90 days 401K with employer match after 1 year Qualifications Bachelor's degree in healthcare administration or related field (Preferred) Certification in medical office management (Preferred) Previous experience in a medical office environment (Required) Strong understanding of medical billing and coding procedures (Required) Proficiency in electronic medical records (EMR) systems (Required) Excellent communication and interpersonal skills (Required) Experience with human resources functions (Required) Ability to manage staff and resources effectively (Required) Understanding of medical terminology and billing codes (Required) Experience with medical software and electronic health records (Required)

The Office Manager is responsible for the day to day administrative, customer service, and accounting functions within the office. Supervision of billing clerks, collections department, customer service department, payables and payroll/HR functions is required. The Office Manager will be responsible to assisting the Regional Staff, the Division Manager, the Operations Manager and the Sales Manager to complete all reporting requirements. ESSENTIAL JOB FUNCTIONS: * Manage all administrative functions in the Office. * Work with the billing clerk to ensure the accurate billing of all customers in the market area. * Prepare and input monthly billing journal entries * Manage the credit processing procedures. * Oversee the customer service department. Manage scheduling, training and observations of the Customer Service Representatives. * Oversee the coding and processing of all payables and submit for approval. * Work with the Collections department to ensure timely collection of all customer accounts to ensure timely and adequate cash flows. * Complete weekly accounts receivable reports and review with management to develop action plans for improvement in DSO results. * Ensure segregation of duties in the office. * Manage timely and accurate deposits for local payments * Maintain professionalism when communicating with all customers and employees * Prepare accurate monthly revenue projections for management team review. * Ensure disposal invoices are reconciled to the Tower billing/dispatch system. * Ensure monthly and quarterly franchise reports are completed and filed. * Assist in gathering, verifying and inputting all financial and statistical data into the system for productivity reporting. * Assist in the restructure of Tower reports as needed for financial and operational analysis. Generate reports for new/lost business, changes in service, etc. * Assist Sales in the maintenance of Sales Contracts, including tracking expiration dates.. * Support or perform Payroll and H/R functions in a timely manner to ensure accuracy. OTHER JOB RESPONSIBILITIES: * Employees in this job classification must attend and participate in corporation sponsored training courses as assigned. * Employees in this job classification are responsible for keeping up to date on current technology, as job appropriate, being used by Waste Pro USA. * Any additional job duties that may be assigned by the Supervisor. WORK ENVIRONMENT: Normal setting for this job is: office setting. QUALIFICATIONS: Education and Experience * Prior office management experience is required. * Accounting experience is required * AA or AS Degree preferred * Ability to maintain relationships with our customers, vendors, and co-workers while effectively communicating and resolving issues * Ability to work in an organized manner * Strong computer skills with the ability to learn new computer programs * Ability to Maintain a professional atmosphere while working with Management, Corporate, and Local Staff Special Considerations/Physical Work Requirements:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. * Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, driving, etc.)- most of the work day; * Required to exert physical effort in tasks that involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight handling objects less than 25 pounds- rarely;

←Back to all jobs at Parish Tractor Office Manager Join Our Growing Team at Parish Tractor! Parish Tractor is seeking a dedicated and organized Office Manager to join our team in Crestview, FL. This position will report directly to the Store Manager and play a key role in supporting our service, parts, and sales departments.If you're someone who takes pride in helping others, thrives in a team-oriented environment, and enjoys keeping operations running smoothly, we want to hear from you!Key Responsibilities: Answer and direct incoming phone calls Provide administrative support to management Monitor and help manage inventory Collaborate with sales, service, and parts teams to ensure outstanding customer service Maintain and restock office supplies Why Join Parish Tractor?We are committed to providing high-quality agricultural and construction equipment, parts, and service. We pride ourselves on delivering exceptional customer service and maintaining strong community relationships. We offer competitive wages and an excellent benefit package which includes medical, dental, vision, 401(k), paid time off, holidays, life insurance and more. Please visit our careers page to see more job opportunities.

At YourTEK Professionals, we owe our success to people and processes. The office assistant provides vital support for both, so we're currently seeking someone exceptional for this role. The ideal candidate will be a problem-solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.As well as have a technical background. Objectives of this role Ensure optimal use of equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout Coordinate internal and external resources for expediting workflows Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Achieve organizational goals while adhering to best practices Responsibilities Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors Perform general administrative tasks, such as answering and directing phone calls; handling email, files, meeting minutes, mailings, and deliveries; and coordinating meeting-room calendars Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas Order office supplies, stock supply stations, and ensure equipment is operable Maintain filing system, contacts database, employee lists, and inventories Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events Required skills and qualifications Proven success in office coordination Excellent written and verbal communication skills Strong time-management and multitasking abilities Proficiency with office applications, and aptitude for learning new software and systems Ability to maintain confidentiality of company information 1-2 years experience as an office assistance Preferred skills and qualifications Experience in coordinating budgets and expenses Experience in helping to develop internal processes and filing systems Ability to move 50 pounds, bend, stretch, and stand for extended periods Job Type: Full-time Requirements Starting rate $15-$17 Benefits: Dental Vision Life Insurance Paid time off Schedule: Monday to Friday

Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace * the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!) * on-going technical training * support from engaged leadership so you are not alone! We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door! Other benefits of working with YSG * Flexible schedules * Career advancement opportunities * Monthly on-trend educational topics to keep up with the latest trends * Paid Vacation * Health and Dental Benefits * Unlimited $250 Referral bonuses * Employee product and service discounts * We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support! Make your next move your best move! Join YSG, where we'll welcome you with open arms Watch our short 2-minute video to share all the amazing things YSG has to offer Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.

Job DescriptionSalary: Sales Admin Assistant About Us Velocity is the nations leading and largest builder of classic American vehicles, redefining what it means to own a classic. Our vehicles arent just restoredtheyre entirely reborn. We blend the timeless soul and aesthetics of vintage cars with the performance, technology, and reliability of modern automobiles. By shifting away from traditional one-off restorations with their many uncertainties, we have set a new standarddelivering meticulously crafted, high-performance classics with enhanced reliability and drivability. Velocitys Culture and Core Values Success at Velocity requires a whatever it takes mentality. We embody grit, demonstrating perseverance, resilience, and unwavering determination in the face of challenges. We are adaptable, embracing change, adjusting to new circumstances, and continuously seeking ways to improve processes and outcomesbecause growth does not come from comfort. We take ownership, assuming full responsibility for tasks, decisions, and outcomes, whether successes or setbacks, without shifting blame. Thats not my job is not in our vocabulary; when one part of our team falls short, we all do. Finally, our ambition fuels our drive to excel, improve, and uphold the highest standards for both personal and professional growth. This mindset defines who we are and ensures our continued success. Overview The Sales Administrative Assistant supports the sales department by preparing accurate sales documents, processing change orders, managing communication with customers, and ensuring project details are up to date in Monday.com. This role is key to maintaining smooth sales operations and delivering an exceptional client experience. Job Level Individual Contributor Reports To CRM Manager Duties and Responsibilities Contract & Documentation Management: Prepare and process sales contracts, change orders, and other documentation with a high degree of accuracy. Ensure all required signatures, approvals, and supporting documents are collected and filed. Maintain organized electronic and physical records of sales-related documents. Customer Communication & Support: Answer incoming calls and respond to customer inquiries in a professional and timely manner. Act as a liaison between customers, sales staff, and production management teams to ensure clear communication. Provide updates to customers regarding project changes, timelines, and next steps. Project Management Software Maintenance: Update and maintain accurate data in Monday.com, including project milestones, contract details, and change orders. Monitor project status and alert team members of deadlines or changes that may affect deliverables. Administrative Support: Assist the sales team with scheduling meetings, preparing presentations, and generating reports as needed. Track and manage sales department workflow to help meet company targets and deadlines. Support other administrative tasks and cross-department collaboration as assigned. Required Skills and Abilities Strong computer skills, including proficiency with Monday.com or other project management software, Microsoft Office Suite (Word, Excel, Outlook). Excellent written and verbal communication skills. Detail-oriented, organized, and able to handle multiple tasks simultaneously. Customer-focused mindset and professional phone etiquette. Problem solver with a proactive approach to challenges. Team player with a collaborative attitude. Adaptable and able to prioritize in a fast-paced environment. Takes ownership of work and follows through on commitments. Committed to raising the bar on quality, accuracy, and customer service. Education Background and Experience High school diploma or equivalent 2+ years of administrative or sales support experience, preferably in an automotive or manufacturing environment. Experience using HubSpot CRM is a plus Physical Demands (To include but not limited to) Prolonged periods of sitting at a desk or workstation. Occasional standing or walking within the office or shop, such as attending meetings, retrieving documents, or interacting with customers or employees. Occasionally lifting and carrying items, typically weighing up to 10-20 pounds. Frequent use of fingers and hands for typing, writing, and operating a computer. Using telephones, printers, copiers, and other office tools. Frequent need to focus on printed or digital material. Reviewing financial documents, schedules, or customer data with accuracy. Regular communication with customers, vendors, and team members, either in person, on the phone, or via video conferencing. Engaging with customers in person or over the phone, sometimes requiring extended periods of active listening and problem-solving. Prolonged exposure to hot or cold temperatures. Mild noise from office machines or nearby shop areas if the office is adjacent to the workshop. PPE may be required while walking through the shop. Moving around the office or between departments, sometimes requiring the ability to climb stairs. Safely operate a motor vehicle. Benefits Include Compensation: Pay is based on experience and qualifications Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days Retirement: 401(k) with company match after 6 months at next enrollment period Paid Time Off: Paid time off and paid holidays Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment Job duties, salary, and benefits are subject to change throughout duration of employment with Velocity. Velocity is an Equal Opportunity Employer. Velocity does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

EyeCare Partners is the nation's leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visit www.eyecare-partners.com. SUMMARY An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Overview Qualifications Minimum Qualifications: High School graduate or GED equivalent Excellent communication and keyboarding skills Desired Qualifications: Knowledge of medical terminology and diagnostic procedures Knowledge of insurance certification requirements Working knowledge of healthcare registration procedures Responsibilities Communicates with customers and/or health care professionals to gather personal, demographic, financial, insurance and equipment information required to complete registration for outpatient, inpatient or equipment services, medical records, and insurance certification, verification, and billing/claim submission.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $19 - $23 / Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

The Office Manager is responsible for the day to day administrative, customer service, and accounting functions within the office. Supervision of billing clerks, collections department, customer service department, payables and payroll/HR functions is required. The Office Manager will be responsible to assisting the Regional Staff, the Division Manager, the Operations Manager and the Sales Manager to complete all reporting requirements. ESSENTIAL JOB FUNCTIONS: * Manage all administrative functions in the Office. * Work with the billing clerk to ensure the accurate billing of all customers in the market area. * Prepare and input monthly billing journal entries * Manage the credit processing procedures. * Oversee the customer service department. Manage scheduling, training and observations of the Customer Service Representatives. * Oversee the coding and processing of all payables and submit for approval. * Work with the Collections department to ensure timely collection of all customer accounts to ensure timely and adequate cash flows. * Complete weekly accounts receivable reports and review with management to develop action plans for improvement in DSO results. * Ensure segregation of duties in the office. * Manage timely and accurate deposits for local payments * Maintain professionalism when communicating with all customers and employees * Prepare accurate monthly revenue projections for management team review. * Ensure disposal invoices are reconciled to the Tower billing/dispatch system. * Ensure monthly and quarterly franchise reports are completed and filed. * Assist in gathering, verifying and inputting all financial and statistical data into the system for productivity reporting. * Assist in the restructure of Tower reports as needed for financial and operational analysis. Generate reports for new/lost business, changes in service, etc. * Assist Sales in the maintenance of Sales Contracts, including tracking expiration dates.. * Support or perform Payroll and H/R functions in a timely manner to ensure accuracy. OTHER JOB RESPONSIBILITIES: * Employees in this job classification must attend and participate in corporation sponsored training courses as assigned. * Employees in this job classification are responsible for keeping up to date on current technology, as job appropriate, being used by Waste Pro USA. * Any additional job duties that may be assigned by the Supervisor. WORK ENVIRONMENT: Normal setting for this job is: office setting.