Office manager/administrative assistant jobs in Pittsburgh, PA - 62 jobs

Job Description The Regional Office Manager is responsible for the operation of assigned offices. Currently the offices include Buffalo, Chicago, Dallas, New York, Pittsburgh and St. Louis. Responsibilities of this position include both People Management and Office Management functions. The Regional Office Manager may perform certain tasks personally and will oversee others. This position reports to the CHRO with a dotted line to the Partner-In-Charge of each office. Key Responsibilities: People Management Supervises office support staff including paralegals, legal assistants, and secretaries. Manages secretarial and paralegal workload and team assignments in collaboration with the Partner-In-Charge. Learns the needs and personalities of the attorneys in order to appropriately assign staff and resolve issues. Recruits, screens, coordinates interview schedules and hires employees. Acts as liaison with Human Resources regarding compensation. Prepares new workstations/offices for new hires including computer set up, and nameplates. Coordinates and delivers training and orientation for new hires including office procedures and office equipment. Introduces newly hired staff to other employees. Monitors and approves time through the time keeping system. Considers requests for overtime. Administers periodic performance reviews with staff and delivers annual reviews. Ensures Firm policies are fairly and equitably administered. Delivers discipline and coordinates discharges, if necessary, with the concurrence of Human Resources. Investigates and resolves employee relations concerns and challenges partnering with Human Resources. Transitions departing employees out of the firm completing exit interviews, reassigning work, collecting equipment, etc. Partners with attorneys and CHRO to create a positive work environment. Identifies opportunities to enhance team culture. Provides individual recognition. Plans and organizes office meetings and parties including monthly staff meetings and annual office summer events and holiday parties. Office Management Collaborates with the Office Management team to develop procedures for day-to-day operations. Develops consistent best practices for the legal support teams through the supported offices to align with firm wide standards. Reviews office purchases to ensure the budget is followed and escalates as needed. Ensures the maintenance of the office's copy machines, the performance of large photocopying and scanning projects, and the operation of video equipment. Maintains the movement of general office furniture and other items at the request of administration and the rearrangement of furniture in offices and work areas as requested by the occupants. Sets up offices for attorneys, paralegals and other staff. Ensures the general upkeep of shared office facilities such as halls, reception areas, employee break room and conference rooms. Acts as a project manager as needed. Develops and maintains professional business relations with the property management office. Manages maintenance requests as needed. Prepares and communicates management responses for potential emergencies. Liaises between back-office support functions such as Accounting and IT and assigned offices. Assists IT team with equipment installations and other onsite IT needs. Provides assistance needed to complete special projects involving operations of the firm. Qualifications and Experience: 3 to 5 years of progressively responsible work experience with legal or other professional service organizations. 1 to 2 years' legal assistant or paralegal experience preferred. Thorough understanding of administration, facilities management, and human resources. Strong MS Office Suite skills. Knowledge of law firm systems and programs used by staff. Competencies: Ability to identify and analyze issues and problems and to recommend and implement solutions. Strong attention to detail and strong organization skills. Exceptional customer service and interpersonal skills. Ability to deal with changing fluid and stressful situations with poise. Critical reasoning skills and creative problem solving. Ability to travel via private or public conveyance to manage the law office's business. Benefits: Medical insurance options as well as dental and vision Basic life insurance and LTD firm paid; supplemental life and STD available Flexible spending and Health Savings Accounts available 401(K) and Profit Sharing Vacation and Sick Time Paid Parental Leave Hawkins Parnell & Young is an Equal Employment Opportunity Employer.

Pay: $17/hour We are seeking an experienced Executive Administrative Assistant for a real estate development company. This role supports daily office operations and executive leadership. Schedule: 20-30 hrs/week: Mon-Wed-Fri 30-40 hrs/week: Mon-Fri or Mon-Tue-Thu-Fri Office hours are Monday-Friday. Requirements: Minimum 3 years of administrative experience Excellent computer and typing skills Data entry experience required Efficient, detail-oriented, and dependable Works well independently and with a team Hardworking and professional Must have a personal vehicle Responsibilities: Executive and administrative support Data entry and document management Email, phone, scheduling, and general office duties Job Type: Part-time with potential for full-time Work Location: In office - Shadyside, PA

Primary Office Location: 100 Federal Street. Pittsburgh, Pennsylvania. 15212. Join our team. Make a difference - for us and for your future. Customer Feedback Administrator Business Unit: Retail Operations Reports To: Manager of Complaint Escalation and Customer Feedback Position Overview: This position is primarily responsible for monitoring adherence to the Bank's customer feedback program/policy. The incumbent works under manager guidance to categorize, analyze and escalate risks of the feedback collected from customers via written, telephone, internet, in-person channels (solicited and unsolicited) and other survey programs. Ensures all feedback is handled appropriately while identifying opportunities for training and/or procedure and policy changes. The incumbent coordinates with the Consumer Banking Solutions analytics group to provide reporting. Primary Responsibilities: Categorizes feedback based on submission content. Identifies insights, trends and generates summary reports for appropriate department heads. Ensures the timely delivery of reporting. Elevates risks, insights and trends that do not match the intended Customer Experience. Ensures that all complaints meet regulatory guidelines for resolution. Monitors the company's adherence to the Customer Feedback Program's policy and procedures. Identifies and reports on employee participation. Follows up with employees to ensure customers are responded to in an appropriate manner. Serves as a resource to offer verbal and written reply suggestions. Assists, as directed, with the construction and review of written responses. Performs other related duties and projects as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: BA or BS Minimum Years Experience: 3 Special Skills: Ability to work and multi-task in a fast paced environment Excellent communication skills, both written and verbal Excellent organizational, analytical and interpersonal skills Detail-oriented Ability to use a personal computer and job-related software MS Word - Intermediate Level MS Excel - Intermediate Level MS PowerPoint - Intermediate Level Experience in retail banking or related retail or customer service. Understanding of bank systems and technology, including database management. Familiar with Consumer regulatory requirements. Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

* High School Diploma or equivalent required * 3 years of administrative experience * Proficient with Microsoft Word and Excel, experience with CRM tool, e.g., Salesforce is a plus. * Financial Industry and/or mutual fund industry experience is a plus. MAJOR DUTIES: * Provide administrative support to Regional Sales Representatives. * Responsible for calendar management, weekly itineraries, schedules appointments. * Make travel arrangements, prepare seminar/conference registrations for regional sales representatives. * Opens, sorts, prioritizes, and forwards mail. * Generate reports, presentations, or other documents as requested. * Order supplies for the sales representatives and department. * Receive and respond to routine correspondence following established procedures not requiring management review. * Prepares special or one-time reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources. * Enter data into Salesforce CRM database. * Perform other specific administrative duties as assigned by the unit, department, or division. HOURS/LOCATION: * 8:30 a.m. - 5:00 p.m. (overtime as required) * Federated Hermes Tower - Pittsburgh, PA 15222 (hybrid) EXPLANATORY COMMENTS: * Customer service orientation * Demonstrated ability to multitask and prioritize * Cooperative attitude and effective interpersonal and communication skills * Demonstrate decision-making, problem solving and analytical skills with particular attention given to detail and accuracy * Demonstrate flexibility and the ability to work as a member of a team * Ability to exercise independent judgment and employ reasoning skills

Associate, Senior Administrative Assistant At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Senior Administrative Assistant to join our Financial Management & Analysis team. This role is located in Pittsburgh, PA - HYBRID. In this role, you'll make an impact in the following ways: • Gather information and data for various reports and prepare spreadsheets for manager(s) • Maintain Business Continuity Plan for the department and work with Enterprise Resiliency to perform testing • Work with team members to maintain the necessary files in accordance with the record retention schedules and enter data into the file plan database • Facilitate Audit meetings with internal/external audit and team to obtain status; monitor internal audit reports and obtain status of remediation from team members To be successful in this role, we're seeking the following: • Minimum 5 years as an Administrative Assistant • Microsoft Office experience preferred At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2024 World's Most Admired Companies, Fortune 2024 Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024 Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024 “Most Just Companies”, Just Capital and CNBC, 2024 Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024 Bloomberg's Gender Equality Index (GEI), 2023 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Primary Office Location:100 Federal Street. Pittsburgh, Pennsylvania. 15212.Join our team. Make a difference - for us and for your future.Position Title: Customer Feedback Administrator Business Unit: Retail Operations Reports To: Manager of Complaint Escalation and Customer Feedback Position Overview: This position is primarily responsible for monitoring adherence to the Bank's customer feedback program/policy. The incumbent works under manager guidance to categorize, analyze and escalate risks of the feedback collected from customers via written, telephone, internet, in-person channels (solicited and unsolicited) and other survey programs. Ensures all feedback is handled appropriately while identifying opportunities for training and/or procedure and policy changes. The incumbent coordinates with the Consumer Banking Solutions analytics group to provide reporting. Primary Responsibilities: Categorizes feedback based on submission content. Identifies insights, trends and generates summary reports for appropriate department heads. Ensures the timely delivery of reporting. Elevates risks, insights and trends that do not match the intended Customer Experience. Ensures that all complaints meet regulatory guidelines for resolution. Monitors the company's adherence to the Customer Feedback Program's policy and procedures. Identifies and reports on employee participation. Follows up with employees to ensure customers are responded to in an appropriate manner. Serves as a resource to offer verbal and written reply suggestions. Assists, as directed, with the construction and review of written responses. Performs other related duties and projects as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: BA or BS Minimum Years Experience: 3 Special Skills: Ability to work and multi-task in a fast paced environment Excellent communication skills, both written and verbal Excellent organizational, analytical and interpersonal skills Detail-oriented Ability to use a personal computer and job-related software MS Word - Intermediate Level MS Excel - Intermediate Level MS PowerPoint - Intermediate Level Experience in retail banking or related retail or customer service. Understanding of bank systems and technology, including database management. Familiar with Consumer regulatory requirements. Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

Office Manager Job Title: Office Manager FLSA Status: Non Exempt Department: Operations Supervises: Reports To: Executive Director Date Written/Revised: November 2025 Summary: The Office Manager ensures that the Latino Community Center (LCC) operates smoothly, safely, and efficiently by managing daily office operations, facilities, vendor relationships, administrative and internal systems, and organization-wide logistics. This role is proactive, highly organized, and responsible for creating systems that help staff focus on community and program delivery. The Office Manager provides direct supervision of LCCs office servicesincluding but not limited to mail distribution, records management, reception systems, office supplies, copy/print services, telephone/communications systems, and coordination of maintenance and cleaning services. This position works closely with the Social Services team to ensure adequate coverage of the center and a positive experience for families and visitors. Essential Duties and Responsibilities: Internal Operations & Systems Collaboratively with leadership develop and maintain office policies, procedures, and internal workflows to improve staff productivity and communication. Maintain organized digital and physical filing systems and shared document access. Support onboarding and off boarding processes (workspace setup, equipment, keys, tech access). Manage organizational calendars, room reservations, and office-wide coordination. Ensure meeting and event spaces are set up and restored appropriately following use. Monitor and manage the organizations main information email account, ensuring timely responses or routing messages to the correct team member. Communicate building updates, maintenance work, disruptions, or operational changes to staff. Support internal communication workflows to ensure clarity and consistency. Coordinate daily center coverage to ensure the office is staffed, welcoming, and aligned with safety and visitor procedures. Work closely with the Social Services team to ensure smooth visitor flow and consistent reception support. Building & Facilities Management Oversee daily functioning of the building, offices, parking areas, storage, common areas, and meeting spaces. Coordinate and monitor cleaning, maintenance, repairs, safety compliance, pest control, and preventative facility upkeep. Ensure all spaces remain clean, orderly, and available for program use. Maintain and update inspection records, safety equipment logs, repairs, warranties, and scheduled maintenance calendars. Liaise with landlord/property management to resolve building issues and ensure compliance with lease obligations. Vendor, Contract & Procurement Management Serve as primary contact for vendors, service providers, utilities, security systems, technology support, and building contractors. Monitor vendor performance, escalate issues, and track service outcomes. Manage procurement and purchasing of equipment, supplies, furniture, and technology. Maintain records of contracts, service agreements, warranties, and renewals. Coordinate timely payment of vendor invoices with the Finance team Technology & Equipment Coordination Coordinate with IT support to resolve technical issues. Manage inventory of laptops, devices, walkie-talkies, access badges, and other tech assets. Maintain logs of access permissions and equipment assignments. Support staff with basic tech troubleshooting and platform onboarding. Safety, Compliance & Building Standards Ensure compliance with workplace safety standards, emergency procedures, and building regulations. Maintain documentation required for inspections, insurance, and regulatory compliance. Support emergency preparedness planning and staff communication protocols. Finance & Budget Support Manage budgets related to office operations, facilities, supplies, and maintenance. Process invoices, reimbursements, and vendor payments in coordination with Finance. Maintain cost tracking, receipts, service logs, and purchasing documentation. Competencies (Knowledge, Skills, and Abilities): Proactive Problem Solver Reliable and Accountable Detail-oriented with strong execution Professional judgement and discretion Relationship builder Systems thinker Cultural Humility Proficiency in Google Workspace, Excellent written and verbal communication abilities. Customer Service Orientation Empathy Flexibility Collaboration Education, Certification(s), and/or License(s) Required: 35 years experience in operations, facilities coordination, office management, or a related role. Strong organizational and project management skills with demonstrated follow-through. Excellent verbal and written communication. Proficiency with Google Workspace and common software tools. Ability to troubleshoot technology issues and coordinate with IT vendors. Ability to lift up to 2025 lbs occasionally and navigate multi-floor facilities. Bilingual Spanish/English strongly preferred. Experience working in Latine, immigrant, or community-centered settings preferred. Act 33/34, FBI Clearances, National Sex Offender Registry Complete Recognizing and Reporting Child Abuse Mandated Reporter training in Pennsylvania Other Requirements: Cultural sensitivity to the needs of the Latino community Demonstrated ability to establish and maintain effective working relationships with program staff, landlord and vendors Strong organizational and time management skills with attention to detail. Team player and go-getter with a growth-mindset; takes initiative Availability to work flexible hours including afternoons, evenings, and some weekends is required Capacity to display understanding, patience, and problem solving skills. Ability to handle confidential information with discretion. Flexible, proactive, and able to work independently or collaboratively. Physical Demands and Work Environment: This description is representative of requirements that must be met by an employee to successfully perform essential functions of this job. Individuals may occasionally be required to lift, push, pull, and carry up to 20 pounds. Individuals need to go up and down the stairs and be able to walk outdoors to supervise the functioning and condition of parking spaces. Position Type and Expected Hours of Work: This is a full-time position; hours may be Monday through Friday, 9:00 AM to 5:00 PM, but the incumbent may work at other times or on weekends to adjust to events and service hours. This is an in-person role. Remote or hybrid work arrangements are not available due to the nature of the responsibilities. Working Conditions: Works in a normal office setting with no exposure to adverse environmental conditions. Frequently required to work at a fast pace. Requires organization and administrative skills Compensation: Hours per week: 40 Hours Salary: $45,000 - $55,000 Additional Benefits including medical, dental, vision, life insurance, short-term disability, and PTO time

Job Description FRANJO RESTORATION (************************** A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible. Franjo Restoration located in Baldwin, PA is looking for an OFFICE MANAGER performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, and data processing. Provides general office support with a variety of clerical activities and related tasks. The Office Manager will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The Office Manager is also responsible for managing the fiduciary information, primarily financial in nature, about all company activities that will assist management and Ownership in making educated economic decisions about the company's future. Essential Functions PSA Accounting Software All aspects of AP/AR, Payroll entry, Bank Statement reconciliation, Overhead & Job Cost invoice processing, weekly check printing Sage Accounting Software All aspects of AP/AR, Payroll reimbursement invoices, Bank Statement reconciliation, Job Entry (two entities), contract set up, estimate entry, month-end cost projection with GM &PM Payment selection for checks, notify Controller of available payments for print TimberScan Invoicing Software Upload & code PDF invoices, send notifications to PM, Approve, Export to Sage Certified Payroll/Prevailing wage recording and tracking Monitor multiple Accounting & personal employee email addresses com credit card processing for customer payments Maintain E-Tides online account and make quarterly online payments Determine quarterly Sales & Use tax owed with General Manager Monthly review with Controller & GM OH budget review with General Manager HR compliance with Franjo Construction HR Director Insurance certificates - Obtain and record Subcontractors certificates in Sage Annual insurance review with auditors with approval from Controller Resolve vendor issues Vendor Credentialing site compliance - complete and maintain new & existing profiles Maintain production spreadsheets Job, vendor and vehicle file up keep Project final reports and surveys Customer relations - answering phones, taking new estimate information Receiving & processing mail Office equipment maintenance Office supplies purchasing and maintenance IT company point of contact Answering Service maintenance Maintain internal phone list Employee start-up information Maintain Employee files Track and maintain all employee attendance Vehicles Oversee tracking software Registration EZ pass online maintenance - adding/removing vehicles Parking setup Competencies Communication Proficiency Customer/Client Liaison Ethical Conduct Problem-solving/Analysis Strategic Thinking Time Management

Job Title: Project Administrative Assistant Type: Contract to Hire Pay: $28 - $35/hr Industry: Industrial construction As a Project Administrative Assistant, you will support multiple projects by partnering with Group Managers and Project Managers to ensure smooth execution, accurate documentation, and efficient daily operations. Responsibilities * Provide administrative support to Group Managers and Project Managers on multiple ongoing projects * Maintain and update project management software to track progress, timelines, and deliverables * Assist with project scheduling, meeting coordination, agenda preparation, and action item tracking * Prepare, organize, and format project documentation, reports, and presentations * Perform general administrative duties including data entry, file management, and correspondence Qualifications * Previous experience in an administrative or project support role, preferably in an industrial construction environment * Strong proficiency in Microsoft Office Suite, with advanced skills in Excel * Experience using project management software (Monday.com or MS Project) preferred * Basic knowledge of project scheduling and coordination principles * Excellent organizational and time-management skills with the ability to manage multiple priorities All applicants must be able to work in the U.S. without current or future sponsorship #LI-AD1

Job DescriptionSalary: Title: Office Manager No Reports to: Division Manager Hours: Minimum of forty (40) hours per week, typically Monday Friday, 8:00am 4:00pm (Evenings and weekends as necessary to complete all tasks required) Position Overview This position is responsible for providing full administrative and organizational support to the Company and its affiliates and managing the corporate office facility. Job Responsibilities Serve as the Accounts Payable contact for vendors, addressing inquiries regarding payments and invoices and resolving issues promptly. Perform invoice entry for General and Administrative Expenses, Land Development, Purchasing, etc., ensuring proper coding, budget verification, and resolution of discrepancies. Reconcile and document credit card transactions. Manage the Shared Accounting Inbox, including printing and organizing invoices and Variance Purchase Order (VPO) requests for Project Managers to handle weekly. Oversee VPO requests, VPO inquiries, and payment inquiries. Submit Variance Purchase Orders as necessary. Audit VPO submissions and approvals. Conduct weekly reviews with the Purchasing Director. Set up new vendors and perform data entry, including distributing paperwork to local vendors and coordinating with Pitt Accounting for complete setup. Reconcile and digitize all bank statements. Order office supplies for the Corporate Office. Handle incoming and outgoing mail, including distribution to relevant departments. Maintain the corporate filing system, including invoices, bank reconciliations, and credit card documentation. Perform any additional administrative and organizational tasks as assigned. Direct Reports None Core Competencies/Required Skills & Abilities Highly organized with excellent attention to detail Ability to work independently and take initiative without direction Excellent communication and interpersonal skills Strategically creative thinker Advanced technology skills, including all Microsoft Office products Ability to exercise independent judgment Ability to be discreet and maintain confidentiality Required Experience/ Education Associate degree or equivalent experience in Business Administration, Bookkeeping, Accounting, or related fields. Other Requirements (e.g., Travel/ Physical Demands) Some travel is required. Candidate must own or lease a vehicle and possess a valid drivers license with insurance coverage. This is NOT a remote position. Candidates will be required to report to the Corporate Office. Benefits 401(k) retirement account, with 3% Safe Harbor Employer Contribution beginning upon one full calendar year of employment Health, Dental, Vision, and Disability Insurance for employee, with full monthly premium paid by the Company. 15 paid vacations days per year, starting on January 1st, following one full year of employment with the company. Until that time, employees will earn vacation days on an accrual basis. Accrual shall begin after the 90-day Introductory Period. Note: This document does not list all duties of the job. You may be asked by management to perform other duties. The employer has the right to revise the Job Responsibilities at any time. This is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

The Squirrel Hill Office Manager is responsible for on-site, day-to-day functional operations of one or more SHHC sites in accordance with the Mission of the Squirrel Hill Health Center (“SHHC”). The Office Manager ensures that all support staff members at that site/s, including Front Office staff, Medical Assistants, and Call Center Representatives when applicable, have the skills, knowledge, and equipment to perform their duties and meet both organizational and patient needs. [JD1] The Squirrel Hill Office Manager will also provide direct services to patients in the front office and exam room(s) at the direction of the COO and will support the clinicians in providing high quality patient care to all SHHC patients. OFFICE MANAGER RESPONSIBILITIES: Recognizes quality patient service and satisfaction as a top priority. Present on site full-time, available to staff and present for rounding. Supervises Call Center Representatives, Medical Front Office Coordinator's and Medical Assistants. Monitors patient schedules, coordinates sequencing of urgent/walk-in patients, and provides assistance to co-workers to maintain a smooth and efficient patient flow for the entire clinic. Serves as the contact for SHHC to coordinate services such as cleaning, answering service, and other services as assigned by COO. Works collaboratively with COO to always ensure smooth and cohesive organizational operations throughout SHHC. Works with Human Resources to recruit, interview, select and orient qualified employees for support positions at her/his sites, including Front Office Coordinators, Call Center Representatives, and Medical Assistants. Supervises, reviews, and works to retain those employees. Completes annual required training and procedural signoffs at the direction of the COO. Collaborates with and accepts direction from the Nurse Manager for required Medical Assistant proficiency and training to ensure all assigned staff are proficient in required skills on a quarterly basis and all required training is complete. Provides timely staff evaluations, which reflect individual performance and goals, for staff under their own supervision. Works with other members of leadership to coordinate SHHC staff schedules, to ensure a smooth flow of patients and appropriate staffing at all levels. Creates work schedules and ensures that all staff are informed of and adhere to work schedules. Ensures prompt and accurate timekeeping by staff. Ensures Call Center staff answer and return calls in a timely manner. Keep supplies stocked at office. Is responsible for maintenance of facilities and equipment, including housekeeping arrangements, telephones, fax machines, copiers, postal meters and other equipment. Ensures all areas of the facility are clean, organized, stocked, and free of safety hazards. Assesses educational needs of administrative office staff, creating and implementing learning opportunities to maximize performance and competency. Facilitates training in and appropriate use of the electronic health record system, at the site/s. Ensures that all patient records are completed in a timely and accurate fashion. Works with the executive team in annual review and revision of front office and billing policies and procedures in accordance with regulatory guidelines. Works with the executive team to ensure that all other policies and procedures are up to date and reviewed annually in compliance with regulatory guidelines. Serves as a resource to other members of the health care team to facilitate the delivery of high quality, culturally appropriate patient care. Facilitates the quality improvement process through data collection and analysis. Participates in activities designed to promote continuous learning and updating of skills. Complete and distribute the SHHC Onsite schedule on a Weekly basis for all team members. Reviews and monitors workflow and recommends process improvements to the COO. Ensures that all office areas and exam rooms are kept professional, stocked, clean, tidy, well organized and ready for patients and clinicians at all times. Ensures that personal work areas are kept professional, clean, tidy and well organized at all times. Works collaboratively and communicates effectively with Providers, RNs, Front Office Coordinators, Medical Assistants and other support staff to ensure smooth patient flow throughout the center. Process and resolve inquiries and complaints related to patient care services in coordination with other managers and COO. Maintains confidentiality and is compliant with HIPAA. Adheres to all SHHC policies and procedures. Accurately document all necessary information in the electronic health record system in a timely fashion. Provides support to the COO. Read and respond to work emails, Teams messages, Ring Central and other software platforms that support daily operations at SHHC. Foster a spirit of teamwork and instill a sense of company pride in his/her teams. Other Duties as assigned by the COO and executive team. QUALIFICATIONS: BA/BS in relevant field or equivalent on the job training. At least five years' experience managing a medical practice preferred. Excellent communication and computer skills. Ability to work in a dynamic environment, maintaining flexible hours. Ability to help foster growth of a multi-site community health center. Experience with primary care practice as well as mobile medical units and/or dental practice preferred. Knowledge of a second language a plus. All required immunizations including annual influenza. Must be committed to serving underserved populations. [JD1]Also written in the paragraph below

Bobby Rahal Automotive BMW of South Hills is seeking an Accounting Office Manager to grow with our team. If you are a hard-working, motivated individual who is seeking to reach your full potential and represent some of the industry's leading brands, we would like to speak with you! ABOUT BOBBY RAHAL AUTOMOTIVE GROUP Bobby Rahal Automotive Group is an automotive group with a culture of caring where the customer service we provide is second to none. We pride ourselves on being honest and transparent in all facets of our business. If something does not have value, we will not offer it to our clients. Our team members are dedicated to upholding the high standards we have created to ensure a successful future. RESPONSIBILITIES Manage and oversee all of the accounting functions Lead and develop the accounting team with a positive attitude Analyze and reconcile general ledger accounts and schedules Monitor all receivable accounts Oversee title work processes and procedures Prepare payroll for processing Reconcile and remit tax payments Prepare monthly financial statements in accordance with dealership guidelines and the manufacturer's format and timeline Ensure compliance with all government regulations QUALIFICATIONS Must have a positive "can do" attitude Be a team player that takes pride in a job well done Be detail oriented with strong organizational and time management skills Ability to communicate effectively and professionally with customers, vendors, and staff A Bachelor's degree from a four year college or university; or one to two years related experience and/or training; or equivalent combination of education or experience Previous automotive accounting experience is preferred Knowledge of MS Office products and the ability to learn dealership-specific software Reynolds and Reynolds experience is a plus Are you an analytical thinker? Do you love teamwork? Can you thrive in a busy office environment? If so, this position may be perfect for you! Bobby Rahal Automotive Group is an EEO employer as defined by the EEOC and a drug-free workplace.

Now Hiring: Experienced Automotive Accounting Office Manager Are you a highly skilled and experienced accounting professional with a background in the automotive industry? Wright Chevrolet Buick is looking for a detail-oriented, analytical, and proven leader to manage our accounting office operations. This is a fantastic opportunity for a motivated individual to oversee all accounting functions and lead our team in a fast-paced, high-volume environment. The ideal candidate will have extensive knowledge of dealership accounting principles and proven experience preparing financial statements. Responsibilities include: Manage and safeguard the dealership's assets. Oversee all day-to-day accounting operations, including accounts payable, accounts receivable, and general ledger. Prepare and submit accurate monthly financial statements to both management and the manufacturer. Ensure compliance with all internal controls, accounting standards, and government regulations. Manage manufacturer receivables, including incentives, and oversee the timely reconciliation of all accounts. Supervise, train, and mentor accounting and administrative staff, fostering a collaborative and efficient team. Process payroll, manage benefits administration, and review bi-weekly 401(k) contributions. Collaborate with other department managers to optimize dealership financial performance. Handle bank and floor plan reconciliations. Qualifications: Minimum of [3-5] years of automotive dealership accounting and office management experience required. Proven experience preparing financial statements and an excellent understanding of a trial balance and chart of accounts. Proficiency with automotive Dealer Management Systems Strong leadership, analytical, and problem-solving skills. Exceptional attention to detail, organization, and time-management skills. Excellent communication skills for interacting with staff, vendors, and upper management. Proficiency in Microsoft Excel and other MS Office products. We offer: Competitive salary based on experience Comprehensive benefits package (medical, dental, vision) 401(k) with company match Paid time off and holidays We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Full-time Description Are you ready to join StepStone Hospitality in this new year? Located in Cranberry Township and with Andy Warhol Museum reachable within 21 miles, Hampton Inn & Suites Cranberry Township provides a fitness center, non-smoking rooms, free WiFi throughout the property and a garden. The property is around 21 miles from Pittsburgh Children's Museum, 21 miles from PNC Park and 21 miles from David L. Lawrence Convention Center. The Front Office Manager works closely with the General Manager and the management members to · Maintain standards of quality guest service. · Oversees all problem resolution matters at the desk, breakfast area, operations area · Increase level of guest satisfaction by delivery of an exceptional product through employee development. · Manage the reservation function to maintain the highest possible room occupancy and average daily rate through suggestive selling by associates. · Maintain and correct procedures for credit control, financial transactions, security of financial assets, and guest security. · Respond and resolve guest requests, complaints, or questions in a courteous and timely manner. - Ability to accurately use various office and accounting software. Requirements · Ability to assist with the design and preparation of statistical reports and presentations as needed. · Attend required meetings. · Ability to assist with various office tasks as needed. · Ability to scrupulously follow all StepStone and hotel policies and procedures. · Understands and communicates the StepStone mission and core values. We are an Equal Opportunity Employer.

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

Job Description Are you looking to encourage growth and promote positive, healthy lives? CONCERN is a non-profit human services organization dedicated to providing child welfare, juvenile justice, and behavioral health services to children and their families. Since 1978, CONCERN has brought hope, offered opportunity, and inspired change in the communities that we serve. We are searching for an Office Manager to oversee clerical and administrative support staff, ensuring that the day-to-day operations and general administrative functions operate smoothly and efficiently across each assigned office location. As the Office Manager, you will support staff in the Mansfield, Wellsboro, Towanda and Coudersport offices. What Do I Need? Education and Experience High School diploma or equivalent AND 3 years of administrative office experience (required) 1 year of office supervisory experience (preferred) Other Requirements Maintains required state and federal criminal and child abuse clearances, credentials and/or licenses. AND A drivers license and reliable transportation are required. What Will I Do? You will supervise assigned staff, evaluate employee performance, and make recommendations for employment actions to the Regional Administrative Manager or Human Resources as necessary. You will monitor daily operations, facilitates staff meetings, conducts staff training/coaching opportunities, and manages related administrative tasks promoting a growth mindset work atmosphere. You will deliver and document supervision, training, and support providing constructive and timely feedback following agency policies and procedures. You will organize and oversee the schedules and workflow of assigned staff. You will assist with hiring and training new administrative support staff. You will oversee clerical and support services, ensuring tasks are completed in a timely and effective manner. You will assist clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required. You will manage office supply orders. You will conduct regular preventative building and office safety checks. You will oversee petty cash funds to include reconciliation and bank deposits. You will provide or coordinate coverage for office support staff during expected or unexpected staffing shortages. Hours of Work Typical work hours are Monday Friday during business hours. Ability to work outside a typical work schedule to include evenings may be required as job duties demand. Location of work varies between assigned office locations What Will I Get? Salary $34,200-$41,800 *DOE* Benefits Medical-Eligible the first of the month following 60 days Dental-Eligible the first of the month following 60 days Vision (Agency Paid)-Eligible the first of the month following 60 days Flexible Spending Account 401k + 2% match (additional annual discretionary match if you work 1,000 hours or more!) Virtual Care Clinic & Prescription Services for ALL employees and dependents (up to 7 people)! (EMPLOYER PAID!) This includes Primary, Pharmacy and Urgent Care needs! Generous PTO (Increases with Service Milestones) Tuition Reimbursement Mileage Reimbursement 11 Paid Holidays (Including your Birthday) Employee Assistance Program (Resources for you and your family) Short-Term Disability (Agency Paid) Long-Term Disability (Agency Paid) Life & AD&D Insurance (Agency Paid) What Happens Next? After you apply, a member of the hiring team will review your qualifications and experience. If determined you are a good match, we will be in touch to schedule an interview. EOE

Sales and Proposal Engineer- Electrical & Automation As a Sales and Proposal Engineer, you'll collaborate closely with our engineering team to craft compelling technical and commercial proposals for advanced process control systems. These solutions drive electrical and automation modernizations as well as new installations of mechanical equipment across the metals industry-including Melt Shops, Casters, Rolling Mills, and Process Lines. This role combines your broad technical expertise with a proactive, customer-focused sales approach to deliver innovative solutions that meet and exceed client expectations. Who we are At SMS group, our people are our greatest asset. We offer an entrepreneurial environment that promotes a culture of innovation, growth, and inclusion. We offer company events, activities, and opportunities to participate in charitable initiatives that benefit the communities where we are located.**************** What you'll do Work with the engineering team developing technical solutions for sales projects based on project requirements, SMS standards and similar reference projects Work with the engineering team developing project cost estimates based on the Technical solution utilizing the required vendors and reference estimates Deliver SMS Technical solutions to customers as part of the sales activities Supervision received is mostly administrative, with assignments given in terms of broad general objectives and limits. Travel to our customers within North America for short trips during the sales cycle. What you'll need Ideally a technical degree with a background in electrical and automation. Appropriate experience may also be applicable. Minimum of 5 years' experience in an engineering and/or sales role in the metals or a similar industry, or working for an automation controls, power or drives company. Familiarity and/or experience in electrical and automation systems utilizing programmable logic controllers (PLC), Human Machine Interfaces (HMI), drives and/or PC based process models. Self-starter who wants to learn and grow with the ability to work with minimal supervision Be willing to travel up to 15% of the time on short trips to support the sales opportunity for site investigation, proposal review meetings and entertainment with the customer. Strong aptitude to communicate and exercise effective interpersonal skills with excellent English oral and written communication skills The candidate must be authorized to work in the United States and be willing to undergo a background check, in accordance with local law/regulations What we offer Competitive compensation, medical/dental/vision coverage, paid vacation, paid holiday time, 401k with a company match, training, a tuition reimbursement program and more! What we do SMS group is the leading partner in the world of metals. We are an original equipment supplier offering comprehensive maintenance and spare part services for metals production, continuous casting and rolling (flat and long products), tubes, welded pipes, forging, non-ferrous technology, and heat treatment plants - all from a single source. SMS group Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, sexual orientation, disability, veteran status, gender identity or other categories protected by law. Employment is contingent upon successful completion of a drug screen and physical capacity profile test.

McMurray Family Dental is seeking an Office Manager to join our team! We take pride in recognizing the skills and dedication of our employees, and we are dedicated to fostering a work environment where you can succeed. If you're passionate about delivering exceptional patient experiences and have experience inspiring and leading teams, this is the ideal opportunity. We invite you to apply today and become part of our energetic team! Schedule Full-time Monday through Thursday Benefits Medical, dental, vision, and life insurance Generous PTO and paid holidays Traditional and Roth 401(k) options Qualifications 1+ years of office management experience in a dental setting is highly preferred INDHRFO02

The front desk Administrative Assistant / Accounting Clerk plays a vital role in ensuring the smooth operation of the Danieli Corporation office by delivering comprehensive administrative support to internal staff and external clients. Serving as the primary point of contact for all administrative needs, this position exemplifies excellence in service, accountability, and collaboration. This role is expected to proactively identify and address support opportunities that enhance both internal operations and external customer interactions. All responsibilities are carried out with discretion, accuracy, and a commitment to team goals. Tasks and Day-to-Day activities in the role: * Assist the Finance Department with various assigned duties, including but not limited to filing, reviewing expense reports, processing invoices, etc. * Welcome visitors and guests with professionalism; offer refreshments and ensure a positive first impression * Ensure reception and common areas are clean, organized, and welcoming * Maintain cleanliness and organization of conference rooms * Coordinate group lunch orders upon request to support meetings and team gatherings * Monitor and maintain inventory of office supplies and kitchen essentials; place orders as needed to support daily operations * Prepare business cards and stationery orders from third-party vendors * Accept and sign for deliveries; maintain accurate records of incoming items * Collect, sort, and distribute incoming postal mail to appropriate recipients * Assist with the preparation and execution of company-wide mailings and communications * Provide administrative support for fleet vehicle management * Coordinate and manage travel arrangements for Danieli staff on an as-needed basis * Support the HR Department with planning, coordination, and execution of company-sponsored events such as parties and picnics, ensuring all logistical and hospitality details are managed effectively