Office manager/administrative assistant jobs in Poway, CA

Job Description Seeking a talented Orthodontic Office Manager to join and lead our dental team! Compensation: DOE Schedule: Mon-Thursday 8-5 Friday 7-4 1 Saturday a month 8-1:30 Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: Orthodontic Bilingual Cloud 9 Spanish Benefits: Medical Dental Vision 401k PTO Bonuses Compensation: $30-$40/hour

When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: Award-winning culture Inclusion and diversity as a priority Performance Based Incentive Plans Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability Generous PTO (including paid time to volunteer!) Up to 9.5% 401(k) employer contribution Mental health support Career advancement opportunities Student loan repayment options Tuition reimbursement Flexible work environments *All the benefits listed above are subject to the terms of their individual Plans . And that's just the beginning… With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! General Summary:The Territory Office Manager plays a critical role in the management of the Territory Office. Expertise is required to effectively interact with customers, sales representatives and other Territory Core Team members. This role is a key member of the Territory Core Team and a valued partner to the Territory Sales Manager (TSM). The Territory Office Manager is responsible for managing the daily operation of the Territory Office and providing direct support to the TSM by adeptly leveraging office systems and procedures. In addition, the Territory Office Manager has Territory-wide responsibilities for providing budget management and formulating existing account management data. Principal Duties and Responsibilities: Office Management (60%): Prioritizes and manages all aspects for the Territory Office, including: maintenance, administration, mailing, shipping, supply and equipment management Creates and manages the weekly territory schedule Determines the technological and equipment needs of the Territory Office and collaborates with Enterprise partners to fulfill those needs Schedules and participates in conference calls with key business partners Drives the planning and implementation of Territory Launch Day events Ensure security, integrity and confidentiality of data and marketing materials housed in the Territory Office Collaborates with territory, regional and Home Office business partners to ensure that business is conducted in a smooth and efficient manner Partner with other Core Team members to support territory recruiting and prospecting goals. Territory Communication & Meeting Planning (25%): Partner with TSM to create territory communication strategy and drive the execution of that strategy, including the creation/preparation of a territory newsletter Partner with the TSM on the territory's account management process using internal reporting Organize and coordinate territory meetings and events, including: communications, logistics, budget and vendor management Coordinate and attend conference calls with key business partners Draft and distribute territory-wide leadership communications in partnership with the TSM Generate and distribute sales reports Create slides and business presentations for delivery by Core Team members Interpret customer inquiries and provide appropriate guidance Assist Territory Sales Manager (15%): Partner with the TSM to manage the TSM's calendar and schedule Share weekly sales reports, prospecting activities and recruiting information Prepare and distribute information for performance management review sessions Schedule and manage TSM business travel and submit expense reports Create proposals for TSM as needed May perform other duties as assigned Job Specifications: Associates Degree or higher with three or more years of experience as an Office Manager or Administrator is preferred Computer skills and proficiency in MS Office (Word, Excel, PowerPoint and Outlook) and other software systems to support office various office operations/communications Excellent time management skills and ability to work independently and prioritize work Strong organizational skills Ability to effectively manage multiple tasks and projects Excellent written and oral communication skills Demonstrates attention to detail Strong problem-solving skills Strong customer service orientation Demonstrates discretion in handling confidential matters #LI-PO1 ~IN1 Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status. The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $57,000.00-$107,800.00 Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans. Company: Colonial Life

LiDAR Scanning Project Manager Type: Full-Time We are seeking an experienced LiDAR Scanning Project Manager to lead, manage, and execute laser scanning projects from start to finish. This role combines technical expertise in 3D Laser scanning and Revit Modeling with project management responsibilities to ensure the successful delivery of high-quality, on-time deliverables. The ideal candidate will have hands-on experience with industry-standard laser scanners and proficiency in Revit for creating accurate models from scan data. Key Responsibilities Project Coordination: Lead and monitor project progress both in the office and on-site. On-Site Scanning: Perform laser scanning using Faro, Leica, or Navvis scanners to capture precise data. Lifecycle Management: Oversee all phases of laser scanning project delivery to ensure milestones are met and quality standards are upheld. Revit Modeling: Develop and manage accurate 3D models in Revit from laser scan data to support project deliverables and ensure design accuracy. Collaboration: Coordinate closely with the VP of Project Services, Sr. Project Managers, and project teams to ensure seamless project delivery on time and within budget. Workflow Optimization: Document and improve workflows to boost productivity and efficiency. Resource Management: Oversee hardware, software, and resource requirements for scanning and modeling projects. Client Communication: Serve as a primary point of contact for clients, ensuring alignment on deliverables and expectations. Data and Deliverable Oversight: Manage the production of 2D drawings, point clouds, and BIM models, working closely with internal modeling teams and external sub-consultants as required. Project Estimation: Develop detailed project estimates, including labor, hardware, software, and timeline forecasts to support proposals and budgeting. Budget and Timeline Control: Monitor budgets and schedules to allocate resources effectively and ensure client satisfaction. Qualifications Education: Bachelor's degree in construction management, engineering, or a related field preferred. Experience: 3-5 years of experience in project management, preferably in laser scanning, surveying, or BIM. Technical Skills: Proficiency in Revit for 3D modeling and project documentation. Experience with Faro, Leica, or Navvis scanners for on-site scanning. Familiarity with FaroScene, Autodesk ReCap for processing point cloud data. Certifications: PMP or relevant project management credentials are advantageous. Other Requirements: Excellent interpersonal skills, strong problem-solving abilities, and a willingness to travel to job sites when necessary. Being able to pick up and move scanning gear, like the scanner, tripod, and targets, weighing about 40 pounds during your workday. A reasonable level of physical fitness is necessary for this role, as it may entail activities such as ascending stairs, prolonged periods of standing, and navigating uneven terrain and surfaces. Why Choose Us: Join Kelar Pacific, a renowned BIM, and Reality Capture services leader, setting industry standards. Experience a supportive and employee-friendly culture that values collaboration and growth. Unlock limitless career opportunities with access to cutting-edge AEC technologies, fostering continuous learning and development. Elevate your skills in a company that prioritizes innovation and tradition, shaping not only projects but also your career. Join Kelar Pacific and be part of a team that defines excellence in the AEC industry. Benefits: Competitive base salary with quarterly profit-sharing bonuses. 100% paid Comprehensive healthcare plan, plus optional dental and optical coverage. Personal development, career progression, and performance management frameworks. 100% matching 401(K) plan Opportunities to work with innovative, industry-changing technology solutions. Travel opportunities to industry events and conferences.

The Site Manager is responsible for directing, organizing, and managing American TrueCare's Enhanced Care Management Program (ECM). The Lead Care Managers coordinate the full range of physical health, behavioral health, and community-based long-term services and supports needed by eligible beneficiaries. Supervisory Responsibilities: Oversees department at various sites throughout the state. Develops program goals and objectives, established staffing patterns, and organizes the staff work. Duties/Responsibilities: Able to lead a multidisciplinary team in providing a seamless continuum of care and coordination for high-need, high-risk populations. Acts as liaison with other American TrueCare departments and programs to create and maintain systems of care coordination. Acts as liaison with external referral resources and programs to create and maintain systems of care coordination. Ability to interact professionally with all Health Plan partners. Designs and implements systems of care coordination to enhance outcomes for high-risk patients. Helps to create and provide oversight for care coordination activities. Works with care coordination and healthcare teams to ensure a Health Action Plan (HAP) is created for all ECM patients and other patients requiring care. Ensures that goals of individual patients' HAP are being met. Oversees the development, maintenance, implementation, and training of protocols, policies, and procedures for all functions related to the ECM. Plans and conducts ECM staff meetings on a regular basis. Keeps abreast of ECM rules and regulations to ensure ongoing program compliance. Responsible for overseeing accurate documentation in American TrueCare's EHR system to ensure that program requirements are met, high-quality care is provided, and timely payment is received. Familiar with and comfortable extracting and reporting on various data sets from various systems. Gather productivity and quality data from ECM System and other sources and use it to provide meaningful management information to appropriate staff. Performs other duties as assigned. Education and Experience: Bachelor's degree from accredited college or university or equivalent experience required. Minimum of 7 years of experience in a healthcare setting. Experience managing multidisciplinary care teams. Experience working with homeless, criminal justice, or other underserved populations. Required Skills/Abilities: Understanding of social determinants of health and impact on patient well-being. Culturally competent and able to work with a diverse population. Bi-lingual (English/Spanish) Preferred. Strong proficiency with Microsoft Office applications, specifically Word Outlook and internet applications Proficient in working with various electronic health record systems while maintaining the integrity and accuracy of the data. Excellent verbal, written, and interpersonal skills, and strong problem-solving skills Excellent organizational skills and ability to multitask and juggle multiple priorities Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations Physical Requirements: Willingness to travel to different locations to conduct training sessions. Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 10 pounds at times. Pay range$76,000-$105,000 USD

Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity) Hi, I'm Dr. Georgina from Blyss Dental! We're seeking an experienced Dental Office Manager / Treatment Coordinator who has a proven track record of success in managing dental offices and driving results. If you're passionate about making a meaningful impact in a patient-focused, high-integrity practice, we'd love to hear from you. About the Role This position starts as part-time (Monday, Wednesday, Friday), with the potential to grow into a full-time role. You'll be instrumental in improving our revenue, managing day-to-day operations, and ensuring patients feel cared for every step of the way. Monthly performance-based revenue bonuses are available for the right candidate who delivers results. What We're Looking For We're searching for someone who: Has a proven track record of success as a Dental Office Manager with measurable results in improving office revenue. Is knowledgeable about advanced dental procedures, such as dental implants and cosmetic dentistry, and can confidently discuss treatment options with patients. Excels in managing and coaching front desk staff to improve phone skills, drive scheduling efficiency, and increase new patient bookings. Can manage and oversee insurance claims to ensure accuracy, follow-up, and timely reimbursements. Has a proven ability to present and close treatment plans for cosmetic and dental implant procedures, including offering financing options to patients. Thrives in a team environment while maintaining high standards of integrity and patient care. Your Key Responsibilities Present honest and transparent treatment plans to patients, ensuring they feel confident and informed about their care. Coach front desk staff to optimize phone conversion rates and maintain a smooth schedule. Oversee and manage day-to-day office operations, including supplies, labs, and insurance claims. Provide financial solutions to patients, offering financing options that make treatment plans more accessible. Help foster a welcoming, calm, and relaxing environment for our patients and team. Why Join Blyss Dental? We're a high-integrity dental practice that prioritizes patient trust and care above all else. You'll work in a beautiful, spa-like environment with an ocean view, designed to create a relaxing experience for both patients and staff. This is a part-time role with the potential to grow into full-time as we continue to expand. Performance-based monthly revenue bonuses give you the opportunity to directly benefit from your results. How to Apply If you have the experience, track record, and passion to make a difference at Blyss Dental, we'd love to hear from you! Send us your resume and a short note detailing your success in managing dental offices and driving revenue growth. Let's work together to create beautiful smiles and a thriving practice! Warmly, Dr. Georgina Blyss Dental

Job DescriptionBenefits: 401(k) Bonus based on performance Paid time off We're seeking an office manager/treatment coordinator with a minimum 3 years of experience of working in a dental practice, an outstanding work ethic, and a solid understanding of financial management in a dental office. Experience using dental software and dental treatment planning is a must. Please note that only candidates with dental experience will be considered. Candidates must have knowledge of dental insurances and claims Superb phone etiquette Address patient concerns and answer any questions Assist the patient in prioritizing the treatment and establish a plan for scheduling and payment Build trust, and understand the patients objectives Conduct financial consultations with all new patients and with existing patients when new treatment plans are presented. Manage and maintain the payment options and policies for patients to uphold the practices financial integrity. Understand the practices policy on working with dental benefit plans and be prepared to educate patients on their dental benefits. Proficient in Dental software Able to service the schedule on a consistent basis Communicate with all outside and third-party financing companies offered to patients and educate patients on the available outside financing options. Introduce new patients to the practice by going over health history, explaining the doctors examination, and describing any other features about the practice that should be highlighted. After proper training, provide treatment consultations with all new patients and with existing patients when new treatment plans are presented. Greet and check patients in and out before and after treatment. Answer incoming calls to include new patient calls, emergencies, scheduling patient appointments, requesting records, and follow up. Perform general office duties and other duties as required Office hours are Mondays through Thursdays 8 am to 5 pm

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Compensation: Insert Pay. Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Must be fluent in both Arabic and English (spoken and written) Skills: Dentrix Denti-Cal HMO PPO Management Experience Insurance Fee for Service Scheduling Treatment Planning

Job Description We seek a talented Dental Office Manager to join and lead our dental team! Schedule: Monday -Thursday 8-6 , you must have the following: Experience working in the front office and managing a dental office. Strong understanding of treatment presentation and financing The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an excellent practice. Duties for our Dental Office Manager include: Supervising front and back office staff to ensure the delivery of top-quality patient care. Making sure production and hygiene schedules are optimized to meet our goals. Manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings, including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. We have WEAVE automation for patient communication Open Dental Software Overjet AI Insurance Verification Skills: General Practice Bilingual Open Dental Spanish Benefits: Bonuses Compensation: $35/hour

Why work for The Sheraton San Diego Resort? If you are seeking an exciting opportunity in Hospitality offering an elevated guest experience - Sheraton San Diego Resort is a fit for you! We are one of the largest and most renovated resorts in San Diego! Our culture is driven by our care for our guests and associates alike. Our mission is to be a resort where guests love to stay, and our associates love to work! The Sheraton San Diego Resort is a downtown waterfront resort that offers you breathtaking views of downtown San Diego and the San Diego Bay. We offer a competitive pay rate and a very complete benefit package; health insurance, paid time off, retirement plan, dental insurance, vision insurance, life insurance, employee discount, employee assistant program, food provided. Summary of Job Description The Front Office Manager is responsible for the overall front office operation and associates. Areas of responsibility include Bell Staff, PBX/Guest Services and Shuttle Drivers. The Front Office Manager champions hotel strategies that deliver performance and guest service to meet and exceed the needs and expectations of ownership, the Sheraton Brand, guests and associates while maximizing financial performance. The salary for this position is $70,000 - $80,000 based on experience. Education/Experience 2 years of leadership experience in a resort or hotel Previous supervisory experience is required Hospitality degree preferred or equivalent combination of education and experience Work Hours Will be required to work flexible scheduled shifts based on business needs Scheduling includes holidays, nights, and weekends based on business needs Job Requirements Understand the mission, vision, and goals of the hotel Strong computer skills and proficiency in Microsoft Office Strong leadership skills and the ability to apply them in a dynamic environment Establish goals and objectives for the department Well organized, focused, and complete all work assigned Work cohesively with co-workers and all departments as part of a team Build morale and promote positive employee engagement Follow all appropriate policies and procedures while constantly striving to improve standards of operations Ability to read, comprehend, and write instructions, correspondence, reports, and memos Ability to communicate verbally and electronically with guests, management, co-workers, members, and marina tenants Ability to define problems, collect data, establish facts, and draw valid conclusions Must be able to stand and walk for 8 hours a day Must be able to push and pull carts and equipment weighing up to 50lbs occasionally Essential Job Duties Manages the day-to-day front office operation ensuring Marriott Brand and Peregrine Hospitality standards are met and exceeded providing a 4 Diamond experience to our guests Achieves and exceeds departmental goals including performance, budget, team, and guest service goals, etc. Manages department controllable expenses to achieve or exceed budgeted goals Resolve problems/issues to the satisfaction of involved parties Collaborates with hotel department leaders to facilitate increased levels of communication and guest satisfaction Champions a 4 Keys to creating guests for life approach to service and provides timely guidance, feedback and individual coaching to associates when needed Demonstrates knowledge of job-relevant issues, products, systems, and processes Manages the overall maintenance, daily upkeep, and cleanliness of front office areas Verifies property policies are administered fairly and consistently; disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) Responds promptly and appropriately in accordance with local operating procedures in the event of an emergency Carries out supervisor responsibilities in accordance with hotel policies and standard operating procedures Follow all additional duties as assigned by management All duties and requirements stated are essential job functions. This description is not an exclusive or exhaustive list of all functions that an associate in the position may be asked to perform. This does not create an employee contract, express implied, or otherwise, and does not alter the “at will” employment relationship of the employer or employee. Management reserves the right to change, modify and/or alter any of the duties listed to meet business needs. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you need accommodation for any part of the application process because of a medical condition or disability, please contact: *****************************************. Sheraton San Diego Resort is an Equal Opportunity Employer M/F/Disability/Veteran and Drug Free.

Job Description Hello, Please take a look at this Front Desk Office Manager position job that is currently open in the UTC area of San Diego! It is full-time, reports directly to the HR Director, and pays $25-$30 an hour. We are a fast-paced technology company seeking an experienced and highly organized Front Desk Office Manager to oversee front office operations and provide administrative and HR support at our UTC San Diego office. This full-time role is the face of our company-welcoming guests, supporting internal operations, and assisting with key HR functions. Key Responsibilities: Greet and assist visitors, answer and direct phone calls, and manage mail and deliveries Maintain a clean, organized, and professional reception area Perform administrative duties including scheduling, document preparation, filing, and data entry Support the HR Director with onboarding/offboarding, personnel file management, and internal communications Assist with benefits administration, timesheet and PTO tracking, and HR compliance documentation Coordinate internal meetings, trainings, and office events Maintain office supply inventory and manage vendor relationships Liaise with building management and service providers Handle sensitive and confidential information with professionalism and discretion Qualifications: Minimum 3 years of experience in a front desk, administrative, or office management role Experience supporting human resources functions is strongly preferred Excellent verbal and written communication skills Strong organizational skills and ability to manage multiple priorities Proficient in Microsoft Office Suite (Word, Excel, Outlook); HRIS experience is a plus Professional demeanor and customer-focused mindset High degree of discretion when handling confidential information Thank you for taking a look and I look forward to connecting! Powered by JazzHR hTJUOXVrQl

Oversee the daily operations of the Front Desk Department and Guest Service areas. Ensure that front desk and communications meet hotel standards for maximum guest satisfaction. Act as the main contact for guests and other hotel departments in all day-to-day aspects of the hotel operation. ESSENTIAL FUNCTIONS AVERAGE % OF TIME 25% Ensure efficient guest registration, check out and telephone service. Observe front desk agents and ensure that established procedures are completed in accordance with policy and procedure, i.e., proper public relations techniques are utilized, guests are handled both courteously and professionally, proper identification and credit are established and all posting, cash transactions, account settlements and deposits are handled correctly. 20% Observe Front Office Associates and ensure that their duties are completed in accordance with established policy and procedure, i.e., proper public relations techniques are utilized, calls are handled both courteously and professionally, calls are answered on a timely basis and the proper greetings are used, messages are handled correctly and efficiently, guest complaints and problems are handled in a courteous and professional manner, and ensure follow through. 20% Direct and train Front Office Associates. Assist in new-hire and on-going training. Direct and assist Front Office staff in organizing breaks, ensuring that all work is completed efficiently and according to schedule. 20% Arrive at workplace on time in professional attire prepared with tools and all equipment needed for service. Review current day's expected arrivals and check all VIP and special request reservations to ensure that they are pre-registered, blocked properly and other departments are notified of room assignment. Review the daily room availability and inform staff. Check status of departures on a daily basis. Relay all pertinent information to front office staff. 15% Produce department schedules in accordance with budget productivity standards and communicate the schedule to staff in a timely manner. Order supplies and any needed items while adhering to budget and ensuring staff receive all the necessary tools and supplies to work efficiently. Other: Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. SUPPORTIVE FUNCTIONS In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel: * Assist with assorted accounting tasks including Accounts Receivable, Accounts Payable, and Cash Handling/Bank Management. * Provide support to the Housekeeping Department as needed inclusive of supply orders, scheduling, and setup of daily room assignment boards. * Assist the food and beverage team with as-needed support inclusive of food running and guest relations needs. * Any additional tasks assigned by the Operations Manager or General Manager. SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities. * Must be able to speak, read, write and understand the primary language(s) used in the workplace. * Must be able to read and write to facilitate the communication process. * Requires good communication skills, both verbal and written. * Extensive knowledge of the hotel, its services and facilities. * Must have excellent customer relations skills and leadership capability. * Must be detail oriented with outstanding organizational and communication skills. * Must possess basic computational ability. * Must possess basic computer skills including proficiency in Microsoft Office Programs such as Word and Excel. * Must have excellent leadership capability and customer relations skills. * Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their comparable state and local laws (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA. Physical Demands * Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. * Must be able to sit at a desk for up to 4 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task. * Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis. * Must be able to lift up to 15 lbs. occasionally. * Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. * Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates. * Vision occurs continuously with the most common visual functions being those of near vision and depth perception. * Requires manual dexterity to use and operate all necessary equipment. * Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

Job DescriptionDescription: Responsible for the day-to-day management of all Front Office operations, including Front Desk, Reservations, Bell Stand, and Valet services. ESSENTIAL DUTIES AND RESPONSIBILITIES • Ensure smooth and efficient Front Office operations, including proper check-in/check-out procedures, reservations handling, bell services, and valet operations. • Oversee guest service to ensure guest expectations are consistently met and exceeded. • Receive, respond to, and follow up on guest feedback. • Monitor reservation sales calls and provide coaching and performance feedback to staff. • Supervise cash and charge transactions, ensuring accuracy of financial records and daily balances. • Prepare, implement, and monitor department procedures; communicate and interpret company policies; and enforce safety regulations. • Assist in implementing the company's revenue management strategies. • Serve as Manager on Duty when assigned. • Attend and participate in meetings, training sessions, and other management activities. • Assist with preparation of budgets, forecasts, and departmental reports (e.g., P&L, labor reports). • Assist with managing and troubleshooting hotel systems to ensure functionality and accuracy. • Train new and existing Front Office staff. • Ensure accuracy of time edits and staff scheduling. • Monitor and maintain adequate inventory of Front Office supplies and reorder as needed. • Must be available to work mornings, evenings, weekends, and holidays as required. • Perform other duties as assigned. Requirements:

Job Description At A+ Family Dentistry, our team of experienced doctors provide almost all of the dental services you may need under one roof, including specialist treatment. Our doctors are friendly and knowledgeable, and they take the time to really listen to your needs and concerns. They are known by our patients for their caring treatment, clear explanations of procedures, and excellent chair side manners. Currently, our practice is seeking a Dental Office Manager/Treatment Coordinator for our office in Sorrento Valley, CA! The ideal candidate will bring at least 5+ years of dental experience and knowledge of how to calculate and sell treatment plans. Job Duties/Responsibilities Explain treatment plans and options to patients. Ability to sell Dental Treatments Calculate treatment plans with PPO dental insurance plans. Follow up with insurance claims (keep under 10% of 30+ days or less for Dental Insurance Aging Report) Coordinate appointment schedules for patients undergoing multiple treatments. Liaise with dental insurance companies to verify benefits, obtain pre-authorizations, and ensure claims are submitted accurately. Process patient payments and manage billing, including setting up payment plans in accordance with office policies. Maintain accurate and up-to-date patient records, ensuring confidentiality and compliance with HIPAA regulations. Facilitate communication between the dental team and patients, acting as the primary point of contact for patient inquiries related to treatment plans. Minimum Requirements High School Diploma or Equivalent 5+ years of dental experience with 3+ years of office manager/treatment coordination experience Leadership skills and a happy, personable persona. Key Competencies The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful in this role but are not necessarily all-inclusive. Ability to effectively sell Dental Treatments. Ability to type at least 60 words per minute. Extensive knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite, and Dentrix software or related software. Excellent Leadership skills Ability to act with integrity, professionalism, and confidentiality Ability to demonstrate initiative and promptness. Ability to encourage and build mutual trust, respect, and cooperation among team members Ability to explain dental conditions consequences of treatment & non-treatment, financial options, dental benefits in an easy-to-understand manner for the patient. Schedule Full-Time; 5 days a week Benefits Medical and Vision Insurance Monthly Bonus Salary Range 70k - 90k per year (Dependent on Experience)

←Back to all jobs at San Diego Harley-Davidson EXPERIENCED Dealership Office Manager Job Title: Office Manager Reports To: Group Controller FLSA Status: Exempt Department: Accounting/ Finance Job Status: Full-time Date: March 2023 About the Company: San Diego Harley Davidson has grown to become one of the best-known dealerships in the country by having the very best staff and making customer service our number one priority. On any given day, you will hear the bell ringing, music playing and loud applause from our staff welcoming the newest member into our Harley-Davidson family. We are proud of our military presence, being community focused, and operating as a true family business. Job Summary: The Office Manager is responsible for providing accounting, cash management, administrative, and payroll support to the dealership. The Office Manager works closely with the General Manager and dealership's management teams to tackle day-to-day dealership operations and activities. The Office Manager is proactive, works independently with limited supervision, and continually seeks opportunities to make an impact on the organization's efficiencies. Job Responsibilities: · Analyzes and organizes office operations and procedures · Hires, trains, and supervises office personnel Assists the HR Department in onboarding new employees. · Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory · Prepares daily bank deposit and cash report · Maintains an effective cash management system and accurately forecasts cash needs · Controls petty cash amounts for dealership and sales department · Provides a timely daily performance report (DPR) and keeps the dealer/general manager informed about trends · Reconciles select accounts monthly · Approves adjustments to inventory and receivable accounts as appropriate · Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate · Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end · Assists in completion of annual review/audit · Ensures compliance with all government regulations · Prepares payroll on a timely basis, posts payroll and maintains payroll records · Prepares tax reports, tax deposits and tax returns in a timely, accurate manner · Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly · Administers charge-back program · Manages the payoff of vehicle floor plan and works with bank representatives · Compiles information and prepares reports as requested by management and/or dealer principal · Attends management meetings as requested · All other duties assigned by management Job Requirements: · Prior Automotive /Power sports Accounting experience required · Bachelor's degree (B.A.) or Associates Degree with minimum of 2 years of accounting/ finance experience preferred · Payroll preparation and reporting experience required Solid computer skills (Excel, Word, Outlook, PowerPoint) Must have advanced problem solving and analytical skills Prioritizes and completes tasks with a concern for all the details involved; monitors and checks work for accuracy Must be self-directed and effective working independently, yet equally comfortable contributing in a team environment Job Competencies: · Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. · Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. · Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. · Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. · Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. · Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. · Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Physical Demands: · Prolonged periods of sitting Working Conditions: · The noise level in the work environment is usually loud · Occasionally exposed to exhaust fumes or other airborne particles · Frequently works near moving mechanical parts Please visit our careers page to see more job opportunities.

Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $20.00 - $25.00 per hour

Job Description Office Manager Alair Homes Encinitas Encinitas, CA | Full-Time | In-Person About the Role Alair Homes Encinitas is a high-accountability, design-build team working with clients who expect a premium experience-from the first phone call to final handoff. We're looking for an Office Manager who actually makes things move, keeps systems clean, follows through without being chased, and understands how this industry works behind the scenes. This role is the operational anchor of the office. You're the one who keeps schedules straight, makes sure documentation is accurate, communicates clearly with trades and clients, and keeps the whole team one step ahead instead of reacting last-minute. Our ideal hire is a proven administrative talent who loves helping others. To learn more please visit: ********************************* If This Sounds Like You, You're Probably a Fit You've worked in construction, remodeling, design-build, or something adjacent - you get how job sites, trades, change orders, and clients actually operate You're comfortable in Google Workspace or similar project software (BuilderTrend, CoConstruct, JobTread, etc.), and you don't get flustered when adding structure to a system You like clarity, timelines, and knowing where things stand - and you don't wait for reminders You're naturally helpful but direct, and people trust you because you follow through When something is unclear, you hunt down the answer instead of waiting for someone to spoon-feed it What You'll Own Keep communication flowing between clients, trade partners, and the PM team Organize digital documentation, permitting requirements, and tracking logs so things don't get lost in inboxes Support scheduling and updates for leadership and field teams Keep an eye on invoices, status updates, and follow-ups so loose ends get closed Help onboard clients into the Alair process and maintain a consistent professional experience Be the person who notices when something is about to be missed - and gets it covered What Success Looks Like Here The office runs clean - no "Did that ever get sent?" energy The PMs and ownership trust that what lands on your desk won't need to be babysat Clients and trades get clear, timely communication (and you set the tone for that) You bring calm structure, even when things are moving quickly You naturally become a key person in how the business operates day-to-day Why Join Alair Encinitas This isn't a chaotic construction office where people wing it every day. The Encinitas team values process, personal responsibility, and working with people who take pride in being the one others can count on. If you want to be part of a serious, growing coastal design-build firm and build a role with influence and autonomy - this is that kind of place. Sound like your kind of environment? Let's talk. Job Posted by ApplicantPro

Job DescriptionDescription: Fairgrove Property Management provides industry-leading residential property management services to real estate investors and residents throughout Southern California. Founded in 1976, the Irvine, CA-based company makes owning investment properties profitable and effortless. Four decades of experience in the residential real estate sector empowers Fairgrove to deliver a combination of exceptional operational expertise and innovative technology to both owners and residents. The company's management approach enables stress-free, passive investing for owners, and provides residents with quality housing where service is the highest priority. Fairgrove Property Management operates in four major Southern California markets and is rapidly expanding across the West. Job Summary The Office Manager is responsible for overseeing the daily operations of a Fairgrove PM regional office and its various departments. The duties include communicating with department heads, relaying important information or policy changes from upper management and implementing incentives to enhance employee productivity. Office Managers may be the first point of contact for internal and external parties for your office, which impacts customer service and communication elements throughout the day. Must be deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. Customer service - to our owner clients, residents and to our fellow colleagues - is near and dear to this individual because people matter the most. The right candidate thrives in a fast-paced environment to support the team in managing the employee and customer experience and will take on a wide variety of challenges and provide creative solutions. This person is a dependable, proactive, detail-oriented, responsive, professional, and driven self-starter. A true professional that is methodical and analytical, driven and motivated to take the team to the next level. Position Details: Full-Time Position Hours: 40 hours per week Compensation: $23-$25 per hour Benefits Package: Medical, Vision, and Dental Coverage 401(k) Plan Paid Time Off (PTO) Requirements: Essential Job Functions - Position Requirements Oversee and support all administrative duties in the office and ensure that the offices are operating smoothly Manage office supplies inventory and place orders as necessary within budget guidelines Perform receptionist duties: greet in-person visitors, and answer and direct incoming phone calls Assist the Customer Care team on routing calls and addressing urgent matters Receive and sort incoming mail and deliveries and manage outgoing mail including PO Box pick up Provide Property Operations team with administrative support as necessary, including assisting prospects with unit rentals, lease renewals, and other tasks Other tasks as projects are assigned by management Qualifications Bachelor's degree in business administration, communications, or a related field 2-5 years of work experience in an administrative/office management role Must have exceptional attention to detail Strong organizational and time management skills, and ability to prioritize Must be a self-starter and driven Excellent communication and interpersonal skills Strong problem-solving skills and analytical abilities Must be proficient with Microsoft Office and Google products

OFFICE HOURS: M/T/W: 7:30am - 5:30pm L: 1 hr TH/F: 9:00am - 1:00pmJOB DESCRIPTION: All front office duties, financial management, , treatment presentation, insurance billing and tracking (including PPO, HMO and denti-cal) Focused on collection numbers and take pride in growing the business. Patient education. Ensure that doctor's protocol and systems are properly followed as they have been establsihed. Xray license and back office skills skills a plus. QUALITIES OF CANDIDATE: Excellent patient interaction. Hardworking, pride of ownership attitude, understand the big picture. Respectful, Good judgment and proactive thinking skills. Warm and caring personality. Great attitude and someone who enjoys working daily in the practice. Dependable . Good self-initiative, embrace technology. EXPERIENCE (REQUIRED) Spanish speaking, strong "closing" skills, PPO insurance billing EXPERIENCE (PREFERREDP Solo front office background, HMO and Denti-cal insurance billing. RDA/DA and X-ray license a plus. OTHER: Seeking proven track record with previously growing a practice Pay Range Min: 25. 00 Pay Range Max: 30. 00Job Title:DENTAL FRONT OFFICE MANAGER

Office Manager - Escondido Location MUST HAVE LOAN CLOSING EXPERIENCE Pay: $50,000 / year Schedule: Monday-Friday, 9 AM-5 PM MUST HAVE LOAN PROCESSING EXPERIENCE TO BE CONSIDERED FOR NEXT STEPS. We're looking for a sharp, organized Office Manager with strong loan processing experience to support our fast -paced Escondido office. This is a key role in one of our busiest locations at a family -owned company that values teamwork, reliability, and outstanding service. Must have at least 2 years of hands -on loan processing experience. You'll be responsible for: Handling loan files with speed and accuracy Responding quickly to service calls and scheduling appointments Managing service feeds and install calendars Communicating with the Install/Sales Manager and technicians Helping maintain our 5 -star customer satisfaction rating This is a great opportunity for someone who thrives in a fast -moving environment, is solution -focused, and wants to grow with a company that treats you like family. RequirementsWhat You'll Do Process & review loan applications with speed and accuracy Verify employment, income & borrower data via phone and CRM Schedule installs & update calendars in our CRM system Coordinate daily with the Install/Sales Manager and service techs Respond to service calls and help maintain our 5 -star customer satisfaction Ensure confidentiality and compliance with all privacy regulations What You Bring Minimum 2 years of hands -on loan processing experience Exceptional organization and attention to detail Strong communication skills (phone, email, in -person) Proficiency with CRMs and Microsoft Office Ability to juggle multiple tasks in a fast -moving environment Benefits Office Manager - Escondido Location Compensation & Logistics Salary: $50,000 / year Location: In -office at Escondido, CA Schedule: Monday-Friday, 9 AM-5 PM Benefits (effective after 60 days) Health insurance Dental coverage Vision plan