Office manager/administrative assistant jobs in Racine, WI - 134 jobs

NeuroClinic and Assessments, LLC is a private neuropsychology and psychology practice serving Lake and McHenry Counties in Illinois. We specialize in neuropsychological assessment for adolescents, adults, and older adults, and provide psychotherapy tailored for adults and older individuals. Our team is dedicated to delivering professional, high-quality, and compassionate mental health care. Role Description We are seeking a full-time, on-site Office Manager to support our McHenry, IL and Schaumburg, IL locations. The Office Manager oversees daily office operations, supports administrative and clinical workflows, manages office equipment, provides exceptional customer service, and coordinates scheduling. Additional responsibilities include maintaining records, facilitating communication, and ensuring an organized and efficient work environment. Responsibilities Office management Provide administrative support to the business owner, including task management and prioritization. Oversee schedules, including testing coordination and distribution of report-related tasks. Monitor tasks from providers and students, issuing reminders and ensuring timely completion. Distribute completed reports via fax, patient portal, or mail. Maintain appropriate office supplies and coordinate printing of testing materials. Track and ensure compliance with legal, ethical, and professional requirements. Supervise, train, and support administrative staff while fostering a collaborative and professional team culture. Reception Greet patients and ensure a welcoming, supportive experience. Facilitate completion of intake paperwork and obtain necessary signatures. Request medical records from outside providers as needed. Scan and upload appointment and testing materials into the appropriate systems. Scheduling Manage incoming phone calls, schedule appointments, and address questions about policies, billing, and insurance. Coordinate and schedule communication with other healthcare providers. Insurance and Billing (training available) Verify insurance coverage and determine applicable copays. Collect deposits and discuss payment options with patients. Submit insurance claims and enter payments into our Electronic Medical Record (EMR) system. Generate and send patient statements and follow up on outstanding balances. Qualifications Strong communication and customer service skills, with the ability to engage clients and staff professionally. Experience in administrative support or office management roles. Highly organized, detail-oriented, and proactive in identifying needs and solutions. Ability to manage schedules, maintain records, and ensure operational efficiency. Strong problem-solving abilities. Proficiency in using and maintaining office equipment and office management software. High school diploma or equivalent required. What we offer: Compensation tailored to experience Benefits package including health insurance, disability, and 401k. Paid vacation & holidays.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

ORGANIZATION: Lubavitch of Wisconsin is dedicated to serving all Jews throughout Wisconsin with Ahavat Yisrael - an unconditional love and concern for every Jew, regardless of background and affiliation. Its multiple programs provide the education to promote Jewish knowledge and awareness and the means to practice and experience our Jewish heritage. It encourages every positive action on the part of every Jew and facilitates the efforts of every organization, synagogue or group to increase Jewish knowledge and observance. JOB SUMMARY: We are seeking a candidate who is genuinely interested in working in the non-profit field. This position reports directly to the Executive Office and is responsible for general office support, campaigns, communications, events and more. KEY RESPONSIBILITIES: • Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories. • Maintains supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies. • Scanning & making copies. • Entering, manipulating, and extracting data from our extensive database program • Contributes to the team effort by accomplishing related results as needed. • Basic website updates. • Greeting visitors and answering phones. • Protects the organization's value by keeping information confidential. • Receiving and logging payments and following up with appropriate correspondence. • Support of various programs, events, and holidays. • Advanced computer skills (including Microsoft Office, Gmail and basic internet skills) are required, as is the ability to learn new software quickly. Skills and Qualifications: • Reporting Skills • Computer proficient • Administrative Writing Skills • Microsoft Office Skills • Managing Processes • Professionalism • Dependability • Organization • Problem Solving • Attention to Detail

The City of West Allis is seeking a detail-oriented Housing Administrative Support Specialist to join the Planning & Zoning / Housing Division. This role provides administrative and program support for City housing programs, including intake assistance, data entry, records management, correspondence, and customer service, in compliance with HUD regulations. This position plays an important role in supporting housing stability and delivering quality service to residents, landlords, and community partners. This is a part-time position, working 20 hours per week. Interested candidates are encouraged to apply and become part of a team dedicated to serving the West Allis community. Click Here To Review Job Description ( PDF) Examples of Duties Assist with intake, eligibility verification, and annual or interim recertifications. Prepare and process tenant and landlord correspondence, files, and notices. Maintain accurate and confidential records in compliance with HUD regulations. Enter and update participant data in housing software, including the MRI Happy system. Track deadlines related to inspections, reexaminations, and lease renewals. Respond to inquiries from applicants, tenants, landlords, service providers, and City staff. Provide assistance to veterans and seniors with paperwork and referrals related to housing programs. Click Here To Review Job Duties Qualifications Associate's Degree in Administrative Professional studies or a related field. Two to three years of recent administrative support experience, including extensive customer service interaction in a public or private organization, or an equivalent combination of education and experience. Demonstrated ability to accurately enter data and effectively utilize software applications to meet departmental needs. Proficiency in Microsoft Office Suite, including Microsoft Outlook (email, calendar, and task management), Word (templates, forms, mail merge, and document review), and Excel. Strong written communication skills, including advanced proficiency in English grammar and writing. Experience working with individuals and groups from diverse backgrounds. Click Here To Review Job Qualifications (PDF)

Department: Temp Center Salary/Grade: TMP/01 Program Assistant Office Manager CTD Academic Summer Camp at Northwestern University The temporary Program Assistant Office Manager (OM) works closely with the year-round summer program administrative team to manage staff and to keep programs running smoothly and efficiently. The Office Manager directly supervises a team of 8 Office Assistants and manages tasks as directed by the Summer Program Coordinator and Program Assistant. This is an active and visible role requiring high energy, flexibility, and attention to detail. Employment Dates and Compensation * Full-time work: April 29 - August 14, 2026 * Hours: Monday - Friday (some Sunday's), generally 7:30am- 4pm (hours may vary) * Compensation: $22.00 per hour; 37.5 hours maximum per week; one-hour unpaid break daily Qualifications * Previous office or clerical experience required, with additional experience in a fast-paced environment. * Supervisory experience is required. * Strong organizational, communication, and customer service skills are essential, along with attention to detail and creative problem-solving abilities. * Applicants must demonstrate a professional demeanor and a motivated, flexible, and positive attitude toward responsibilities in a fast-paced environment. * Computer proficiency, including data entry and data management, is required. * Must be able to lift 40+ pounds and traverse distances of at least one mile with or without accommodation. * A valid U.S. driver's license is required. * A bachelor's degree is preferred. General Responsibilities * Supervise and coordinate a team of up to 8 Office Assistants in collaboration with CTD administrative staff. * Provide general office support, including clerical work, data entry, report generation, and other administrative tasks. * Collaborate with CTD administrative and program staff to complete program preparations and assigned duties. * Maintain accurate records for the program, including student and staff files, enrollment data, and program documents. * Safeguard the confidentiality of information related to students, families, staff, and internal operations. * Assist the Supply Manager with managing and distributing program supplies. * Lift and organize up to 40 lbs. of supplies (boxes, crates, and bins) to maintain organized workspaces. * Support financial processes by maintaining records, managing receipts, and reporting expenses. * Organize and assist with pre- and post-program projects, including on- and off-campus moves. * Learn, uphold, and implement CTD policies and procedures, including the CTD Honor Code. * Assume program-related responsibilities as reasonably requested by CTD directors and administrators. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

Office Manager Job Purpose Under the direction of the School Operations Manager or Director, the Office Manager will operate a welcoming and efficient front desk and will support systematic processes for the growth of the school and organization. S/he will contribute to making sure that the school operations and communications are running smoothly. The Office Manager will work closely with school administration and staff to manage administrative projects and tasks. Essential Responsibilities and Competencies Front Desk Create a welcoming environment for visitors; serve as gatekeeper to address questions and minimize interruptions of the school administration team Oversee the day-to-day activities of the school, serving as the main point of contact in the school's front office area Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.) Manage phones and ensure optimal level of service to students, parents, and community stakeholders Manage written communication and mailings between the school and students, parents, and the community Maintain and manage school calendar of events as well as inventory of school uniforms Build rapport with students, parents, and families and maintain open lines of communication Maintain a clean and organized office environment; maintain complete sets of commonly used forms for staff and families Student Records and Enrollment Manage the collection and maintenance of student information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.) Oversee student files to ensure all proper documentation is collected, tracked in our computer system, organized, and filed Manage student attendance, such as processing late arrivals and following-up with the families of absent students when necessary Oversee new student enrollment by coordinating open houses, processing applications, and tracking all enrollments Manage electronic student enrollment and information in school software and all electronic data systems in the HOPE network Secure student transcripts from prior schools and provide student transcripts to future schools Register and transfer students as needed Operations Monitor, submit, and organize all invoices and packing slips for Operations leadership

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Beghou brings over three decades of experience helping life sciences companies optimize their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximize performance across their portfolios. Beghou also deploys proprietary and third-party technology solutions to help companies forecast performance, design territories, manage customer data, organize, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices. Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes. The Executive Assistant & Office Manager is a hybrid role responsible for providing high-level administrative support to local leadership while owning the day-to-day operations of Beghou's headquarters office. This position serves as a trusted partner to firm leadership and as the primary, visible point of contact at the front desk, exercising sound judgment and initiative to ensure a professional, welcoming, and well-run office environment.We'll trust you to: Executive & Leadership Support Provide comprehensive administrative support to local leadership, as needed, enabling effective leadership and efficient operations. Manage calendars, schedule meetings, and coordinate logistics to ensure optimal time management and preparedness. Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism. Prepare presentations, documents, reports, and materials for internal and external use. Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries. Monitor and manage expenses, reimbursements, and invoices in accordance with company policies. Conduct research and gather information to support decision-making as requested. Maintain confidentiality and professionalism when handling sensitive or confidential information. Office Management & Front Desk Operations Serve as the primary, in-office presence at the front desk, acting as a visible and professional representative of the firm. Greet and assist visitors, support meetings, and ensure a welcoming experience for employees, clients, and guests. Oversee day-to-day office operations, ensuring the office environment is organized, functional, and professional at all times. Manage office supply inventory across offices, anticipating needs, placing orders, and expediting deliveries as needed. Coordinate maintenance and functionality of office equipment; evaluate new equipment or processes when appropriate. Handle mail, packages, shipping, filing, scanning, and general clerical tasks as needed. Events, Meetings & Coordination Coordinate and support national and local meetings, events, and internal gatherings, including space planning, catering, materials preparation, and logistics. Prepare agendas, capture and distribute meeting minutes when required, and track follow-up actions. Support firm-wide initiatives and special projects as assigned. You'll need to have: Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment. Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously. High level of professionalism, discretion, and comfort handling confidential information. Proactive, resourceful, and able to anticipate needs and take initiative independently. Strong attention to detail and commitment to accuracy. Excellent verbal and written communication skills. Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred. Demonstrated executive presence and ability to represent the firm with professionalism and confidence. Positive, collaborative approach with the ability to work effectively across teams and with firm leadership. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the role. Duties and responsibilities may change, or new ones may be assigned at any time with or without notice. The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Beghou, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $80,000 to $85,000. We are currently unable to consider candidates who require, or will require in the future, sponsorship for work authorization . Applicants must be authorized to work in the US on a permanent and ongoing basis without the need for current or future employer-sponsored work authorization. At Beghou, you'll join a highly collaborative, values-driven team where technical excellence, analytical rigor, and personal growth converge. Whether you're passionate about AI innovation, building commercialization strategies, or shaping the next generation of data-first solutions in life sciences, this is a place to make an impact! Compensation and Benefits:Beghou Consulting offers a competitive compensation package and a full complement of benefits, including the following: Health & Wellness We provide comprehensive medical, dental, and vision insurance, as well as life & AD&D coverage, disability insurance, and a Lifestyle Wellness Account to help you feel your best. Work-Life Balance Our generous PTO, company holidays, and paid parental & bonding leave help you recharge and be present where it matters most. With a flexible hybrid work policy, you'll enjoy the balance of in-person collaboration and remote flexibility. Financial Wellness We invest in your future with a 401(k) and employer match, tax-free commuter, health, and childcare accounts, and performance bonuses. You'll also receive a monthly phone stipend and access to an employee discount program. Growth & Giving Back Through mentorship, training, and tuition reimbursement, we help you grow your career while supporting causes you care about with a charitable donation match. Culture & Values Collaboration, innovation, and inclusion define us. Here, you'll join a community that values your ideas and celebrates your impact. Equal Opportunity Employer We are committed to fostering an inclusive company culture that respects and promotes diverse backgrounds and points of view. We seek candidates who will add to our culture and support the company's vision of a diverse, equitable, inclusive, and collaborative workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. We are proud to be an equal-opportunity employer. If you are excited about this role but do not meet 100% of the qualifications listed, we still encourage you to apply. You may be just the right candidate for this or other roles. Must be legally authorized to work in the United States. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionDescription: Project Manager or Subject Matter Expert, Office of Refugee Resettlement We are seeking experienced, highly skilled independent contractors to serve as Project Managers or Subject Matter Experts for the Office of Refugee Resettlement (ORR) monitoring projects. This position is contingent upon future grant-monitoring projects focused on ORR compliance, specifically involving Unaccompanied Children (UAC) program standards and Cooperative Agreements. We are looking for candidates with deep expertise in either programmatic compliance (reunification, case management, and facility operations) or fiscal oversight (grant accounting, procurement, and invoice auditing). At the Vander Weele Group, we're passionate about making the world better by helping Federal grant programs and the agencies that manage them excel. We live and work with integrity, fairness, and a commitment to continuous improvement-and we strive to hire people who do the same. Key Responsibilities: Conducting comprehensive reviews of UAC facilities to assess compliance with ORR policies, the Flores Settlement Agreement, and other federal mandates. Evaluating facility operations, including case management, clinical services, and educational programs. Reviewing financial records and program budgets to ensure funds are used appropriately and efficiently. Facilitating the identification of potential waste, fraud, or abuse in grant expenditures. Synthesizing complex information into clear, actionable monitoring reports for federal clients. Participating in post-site visit briefings to discuss findings and recommended corrective actions. Requirements: Subject Matter Expert: Deep knowledge of ORR's UAC program and federal grant compliance. Minimum of 10 years of experience in child welfare, juvenile justice, refugee services, or social services. Project Manager: Minimum of 5 years of experience in project management, preferably in federal monitoring or oversight. Must have 3-5 years of experience in refugee programs. Bachelor's degree in a relevant field (Social Work, Public Policy, Finance, etc.); Master's degree preferred. PMP, CPA, CIA, or similar relevant certifications are highly desirable. Location Remote with the ability to travel up to 25% Pay Rate (1099 Contractor) Subject Matter Expert: $80.00 - $135.00 per hour Project Manager: $50.00 - $105.00 per hour

SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 97,000 employees in 130 countries and operating a network of more than 2,400 offices and laboratories, we provide services to almost every industry by assuring quality and safety of products and services. Trusted all over the world, SGS is a market leader because we put 100% passion, pride and innovation into everything we do. We encourage new ideas. We welcome people who challenge the way we do things. And we will be 100% committed to helping you reach your full potential. Oversee and support administrative duties in the office and ensure the office is running smoothly and efficiently Manage supplier and vendor contracts Communicate and interface with employees, contractors, and clients Maintain inventory of office supplies and equipment Provide support and assistance to managers and leadership on various projects Receive and process all invoices Assist with the onboarding process for new hires Provide support to reception and marketing team Plan and execute social events, team-building activities, and culture events throughout the year Perform other duties as assigned Qualifications Associate Degree or equivalent combination of education and experience required 5+ years of relevant experience or office management Must be highly organized, detail oriented, resourceful, and quick learner Strong time management and organizational skills with an ability to multi-task when faced with competing priorities Strong technical and communication skills Outstanding communication and analytical skills Flexible, perceptive, and able to work in a dynamic environment Proven ability to lead and take initiative Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call ************ for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Job Description We are seeking a sharp, proactive Office Manager to become the central force behind our client's day-to-day operations. If you're someone who takes ownership, thrives on structure, and enjoys supporting a fast-moving field and sales team, this is your opportunity to make an impact at a growing construction company. Who You Are You're not just organized-you're the person others rely on to hold it all together. You thrive in a structured environment but adapt quickly when things change. You're assertive, thoughtful, and always two steps ahead. What You'll Do: You'll serve as the heartbeat of the office, supporting our virtual bookkeeper with essential in-person tasks, organizing projects and financial workflows, and keeping communication flowing across departments. Typical responsibilities include: Scanning/uploading invoices, receipts, and contracts into QuickBooks Online and Google Drive Handling incoming/outgoing checks and coordinating local vendor paperwork Organizing payroll documentation and field expense tracking Applying for permits, managing project documents, and supporting project managers Coordinating subcontractor onboarding and material/equipment deliveries Assisting with CRM entry, signed proposals, and sales-related documentation Maintaining calendars, routing calls, and managing office supplies and systems Tracking KPIs, project updates, and internal communications You exemplify these traits: Proactive Ownership - You solve problems before they happen Organized Multitasker - You keep multiple workflows moving smoothly Detail-Oriented Executor - You spot and fix issues before they cost time or money Strong Communicator - You're clear, direct, and great with people Tech-Comfortable - QuickBooks Online, Google Drive, Asana, and DocuSign don't scare you Resilient Problem-Solver - You don't make excuses-you make things work Tenacious and Curious - You love improving processes and learning new tools Requirements: 4+ years in office or operations management (construction preferred) Strong working knowledge of QuickBooks Online Familiarity with BuilderTrend, Asana, or CRMs a plus Compensation & Perks $60,000-$75,000/year based on experience Paid holidays and PTO Healthcare Professional development and training Stable, supportive, growth-focused work environment Apply now if you're ready to lead with clarity, support with integrity, and grow with a company that values systems, people, and performance.

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire an Office Manager at our Skokie, IL location. The office manager position is responsible for the smooth operation of branch office activities, including all administrative support to branch employees, purchasing supplies, local marketing events and facilities. The Office Manager is also responsible for managing and coordinating office services and related activities, working with Principal to streamline administrative procedures, delegate tasks and supervise office staff. The school is open from 3:30 pm to 8:30 pm on weekdays and 9:00 am to 6:00 pm on weekends. Essential Duties and Responsibilities: * Organizes office operations and procedures. * Provides general support, assistance to principal, customers, parents and vendors. * Manages school's schedules, calendars and organizes and schedules meetings. * Monitors and maintains office supplies inventory, reviews, approves/ orders office supply acquisitions. * Handles customer/parents inquiries and complaints. * Manages relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time. * Coordinates the tutoring program including scheduling, resource allocation and execution. * Assigns and monitors clerical, administrative and secretarial responsibilities and tasks among office staff. * Manages the school's Facebook page. * Participates actively in the planning and execution of company events, beginning of the school year and summer school. * Coordinates office staff activities to ensure maximum efficiency. * Provides orientation and training to new employees. * Oversees adherence to office policies and procedures. * Acts as Acting Principal when scheduled by the Principal to ensure student safety in the school and respond to safety incidents. Qualifications: * Bachelor's degree or equivalent. * 1-2 years of previous experience in office management * Excellent computer skills including Microsoft Office Suite (Excel, Word, PowerPoint) * Ability to learn new software as necessary * Excellent written and verbal communication skills * Strong organizational and planning skills * Heavy emphasis on customer satisfaction and active listening * Excellent time management skills and ability to multitask and prioritize work * Attention to detail and problem solving skills * Ability to handle sensitive and confidential information * Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. * Experience and desire to work in a fast-paced environment. Benefits: RSM offers a comprehensive benefits package to eligible employees to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

Job Description: Office Manager About Here & Now Here & Now provides Integrative Healing, tailored to each clients unique needs, goals and preferences. Our experienced clinicians collaborate with clients and each other to provide the very best care. We welcome and value all people in our spacious, comfortable, judgment- free environment. Here & Now is reinventing mental health support for the needs of a new generation. An established and growing mental health practice which has 4 locations in Illinois, is looking for a dedicated person, who can be a part of the practice vision and contribute to the growth. The Practice works on evidence-based therapeutic approaches with alternative wellness methods to help clients work through a broad spectrum of life issues. The office manager will be running the practice together with a diverse group of mental health professionals and neurofeedback technicians where he/she will be managing 300+ patients on a full-time basis. Since our practice has a steady pipeline of clients/patients, we are looking for an office manager who wants to join an established practice where he/she will: Monitor the entry and exit of visitors and assisting them with information as needed. Greet patients and visitors in a courteous and friendly manner and direct them to the correct rooms. Collect co-pays, deductibles, and inquire on previous balances as well as posting payments to patient accounts. Schedule patient appointments. Answer telephone inquiries and respond appropriately to patient calls. Using a software system to look up patient appointments and provide general patient information. This person must possess: Strong organizational skills with demonstrated, independent ability to set priorities, handle deadlines and manage conflicting demands with limited supervision. Strong time management skills with the ability to carry out multiple tasks. Self-direction as well as possess strong communication skills, practice knowledge skills, follow-through. Customer service and clear communication skills Solid knowledge in Microsoft and Google Applications Willing to be in a fulltime work schedule of 30-40 hours per week Must Have Qualities Passion for helping people find comfort in their skin Ability to harmonize with people with diverse backgrounds and skillsets A love of learning Good problem-solving skills, ability to figure things out on your own when needed A good sense of humor Forum Post Be our Office Manager at Here & Now An established mental health practice which has 4 locations in Illinois, is looking for an Office Manager, who wants to lead with us in practicing evidence-based therapeutic approaches with alternative wellness methods to help clients work through a broad spectrum of life issues. The office manager will be running the practice together with a diverse group of mental health professionals and neurofeedback technicians where he/she will be managing 300+ patients on a full-time basis. Must Have Qualities Passion for helping people find comfort in their skin Ability to harmonize with people with diverse backgrounds and skillsets A love of learning Good problem-solving skills, ability to figure things out on your own when needed A good sense of humor How to Apply If you feel that you are the right candidate for this position, you may reach us at *******************

Type: Full-time, hourly Pay: $23-$25 Schedule: Monday through Friday, 11:00 am to 7:00 pm About Us: Founded in 2017, Coastline Academy is the largest behind-the-wheel driver education company in the United States. Currently in 8 states and growing, we are a people-first, technology-centric company with a focus on transparency and efficiency. We are on a mission to rid the world of car crashes by teaching students to be safe and confident drivers for life. About This Role: The Office Manager is a pivotal role responsible for ensuring smooth office operations and maintaining compliance with state requirements. This role involves a combination of administrative and logistical responsibilities, requiring exceptional organizational and communication skills. Key Responsibilities: Ensure office supplies are stocked and necessary equipment is in good working condition. Maintain organization of office files and ensure proper completion of state-required documentation, including certificates and drive logs. Scan and upload documentation and mail as needed. Oversee office cleanliness standards and assist with cleaning tasks as needed to maintain a professional and welcoming environment. Provide day-to-day assistance to Instructors, addressing questions concerning scheduled lessons and availability. Serve as the primary point of contact for resolving customer inquiries and concerns, ensuring prompt and professional communication. Provide exceptional support to customers by addressing scheduling, documentation, or service-related questions. Collaborate with team members to deliver consistent and positive customer experiences. Maintain a customer-first mindset, proactively identifying opportunities to enhance satisfaction and loyalty. Ensure all customer interactions align with company values and service standards. Assist with communication with existing high schools partnerships in the region. Help with execution of marketing events as needed. Assist the training team in coordinating in-person training sessions for new Instructors. Qualifications: Proven experience in office management or a similar administrative role. Strong organizational skills with the ability to manage multiple priorities effectively. Excellent communication skills and the ability to collaborate with team members. Valid driver's license with a clean driving record. Proficiency in tools like Slack, Gmail, Google Sheets, Google Docs and office productivity software. Detail-oriented and committed to maintaining compliance standards. A proactive problem-solver who thrives in a dynamic environment. Ability to foster a collaborative and supportive team atmosphere. Strong multitasking skills and ability to balance administrative and operational responsibilities. Physical Requirements: Must be able to sit for prolonged periods of time in a vehicle Must be able to see and hear during all weather conditions Must be able to bend, stoop, kneel, touch, feel Must be able to lift up to 25 pounds at times We are an Equal Opportunity Employer. That means that we support diversity and inclusion and do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by federal or state law or local ordinance. Salary Description $23-$25/hr

We are growing and seeking an energetic, motivated, and professional Office Manager to help take our business to the next level. This role is central to our growth strategy-you will be entrusted with broad responsibility for running daily operations, developing the customer base, and ensuring our teams deliver exceptional service. The Office Manager will be empowered to make decisions, solve problems, and lead initiatives that directly impact the success of the business. This is not just an “office job.” The right candidate will thrive in a dynamic environment, balancing customer service, team leadership, sales, marketing, and operational excellence. If you are reliable, hardworking, trustworthy, and ready to step into a role with significant responsibility and growth potential, we want to meet you. Benefits: No nights, weekends, or holidays! Competitive hourly/salary pay (based on experience). Paid Time Off. Mileage reimbursement & bonus opportunities. Flexible work hours when business allows. Family-oriented work environment. Recognition and performance-based rewards. Key Responsibilities: Operations Leadership Oversee daily office and field operations to ensure smooth business performance. Execute all daily/weekly responsibilities per Two Maids standards and local office processes. Manage scheduling, payroll, team member compensation, and inventory. Maintain accurate financial records, collect payments, and ensure compliance with policies. Team Management & Development Lead recruiting, hiring, onboarding, and training of team members. Provide coaching, motivation, and performance management to ensure employee success. Foster a positive, professional work culture that retains talent and drives results. Customer & Community Engagement Deliver world-class customer service in all interactions (phone, email, text, face-to-face). Resolve customer concerns promptly and professionally. Build relationships in the community to increase awareness and referrals. Actively participate in sales and marketing initiatives to grow the customer base. Business Growth & Strategy Partner with ownership to devise and execute local marketing strategies. Track KPIs, provide reporting, and recommend process improvements. Support long-term business growth through disciplined planning, execution, and follow-up. Qualifications: Must be 21 years of age or older. High school diploma or GED required; college degree preferred. Minimum 2-3 years of experience in office management, operations, or customer service leadership (service industry experience a plus). Strong organizational, time management, and problem-solving skills. Excellent verbal and written communication skills. Proficiency with CRM/scheduling software and basic office technology. Ability to multitask and manage competing priorities in a fast-paced environment. Must have a reliable vehicle, valid driver's license, and insurance. Availability Monday-Friday, 7:30 am - 5:00 pm. Compensation: $40,000.00 - $45,000.00 per year Powered by Caring At Two Maids, we search for creative ways to make life better and brighter. We cultivate an uplifting company culture, where every idea is heard, and every employee feels cared for and supported. We nurture and encourage our team, and everyone's role, regardless of their position, is to serve our customers. We build strong relationships and give back to our communities. Everything we do, from cleaning homes to mentoring each member of our workforce, is designed to empower people and enrich lives. This approach and our heart to serve is what separates us from every other home cleaning company in the industry.

Job Description Are you a dynamic leader with a knack for creating a thriving work environment? Connect Chiropractic is seeking a passionate Chiropractor Office Manager to join our administrative team!This is your chance to shine in a role that combines leadership with impactful patient care. Read on to find out more! PAY & BENEFITS Our Chiropractor Office Manager enjoys a competitive salary between $40,000 and $55,000 per year, alongside amazing benefits and perks like 8 paid holidays, 40 hours of PTO (after one year of employment), unlimited unpaid PTO, group discounts for health, dental, and vision insurance, $50/month gym membership reimbursement, and free chiropractic care for employees and their family members. ABOUT OUR CLINIC Founded in 2020, our fast-growing clinic has quickly developed a reputation for having some of the highest quality chiropractic care in the Greater Milwaukee area. Our neurologically based approach to healthcare empowers our patients to take charge of their well-being. As we strive to stay on the cutting edge of the healthcare industry, we consider our employees to be our most important asset. We value them and want to help them progress and grow. To that end, we ensure that they have the training and support they need to succeed. We also offer generous benefits and a fun, fast-paced atmosphere that makes our office an exciting place to work. ABOUT THE ROLE In your role as Chiropractor Office Manager, you are the backbone of our office, ensuring smooth daily operations. You start by organizing office tasks, from managing correspondence to refining our systems. Leading and supporting a stellar team, you handle staff hiring, maintain office policies, and oversee administrative functions. Your goal is to enhance patient care, drive clinic growth, and foster a positive team spirit. Minimum Qualifications: High school diploma or equivalent Preferred Qualifications: Managerial experience Schedule: Oak Creek Schedule: Monday: 8am-1:30pm & 2:40pm - 7pm Tuesday: 6:30am-12pm Wednesday: 8:30am-12:30pm & 2:40pm-6pm Thursday: 8:30am-12:30pm & 2:40-7pm QUALIFIED? WE WANT TO HEAR FROM YOU! Excited to take the lead at Connect Chiropractic? Applying is a breeze with our quick, 3-minute mobile-friendly initial application. Apply now to get started and show us how you'll elevate our clinic! We look forward to welcoming you to our administrative team! Job Posted by ApplicantPro

at Midwest Veterinary Dental Services Office Manager - Midwest Veterinary Dental ServicesAbout the Role We're looking for a motivated Office Manager to support the Area Business Manager and help keep our veterinary specialty hospital running smoothly. This is a hands-on leadership role where you'll be part of the team more than half the time-while also guiding, mentoring, and supporting veterinary staff.If you enjoy balancing leadership responsibilities with day-to-day hospital operations and want to make a positive impact on both patients and people, this role is a great fit.As an Office Manager, you'll help build a strong hospital culture, support the veterinary practice operations, and ensure clients and patients have the best possible experience. You'll assist with team development, scheduling, and coaching, while working closely with the Area Business Manager to ensure the hospital meets its goals.What You'll DoOperations & Organization Process and review payroll to ensure accuracy and timeliness. Manage practice benchmarks related to financial performance, efficiency, and patient care. Oversee inventory management and controlled substance protocols. Maintain employee records and ensure OSHA compliance. Process accounts payable and receivable, ensuring timely and accurate billing. Review and generate operational and financial reports (End-of-Month, Flash, etc.) to share with leadership. Support the Area Business Manager with additional veterinary hospital operations needs. People & Culture Onboard, train, and support veterinary team members through hands-on coaching and development. Provide leadership and mentorship that promotes teamwork and professional growth. Partner with leadership to complete performance evaluations and address staff concerns. Assist with employee relations, including coaching conversations and performance counseling. Lead by example, working alongside the team in client service and patient care. Leadership & Communication Assist with recruiting and interviewing candidates to build a strong hospital team. Lead regular team meetings, promoting open communication and alignment. Serve as the primary point of contact for staff questions or operational needs. Ensure smooth communication between technicians, doctors, and administrative teams. Support client engagement, marketing initiatives, and community outreach to help the hospital grow. What We're Looking For High school diploma or equivalent (required). At least 5 years of veterinary experience, including 3+ years in a leadership, supervisory, or administrative role (preferred). Strong organizational and multitasking skills in a fast-paced veterinary environment. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with veterinary practice management software (Cornerstone, AVImark, ezy Vet, etc.) is a plus. Excellent communication, coaching, and problem-solving skills. A solutions-focused mindset with the ability to maintain efficient, compassionate operations. Professionalism, confidentiality, and a dedication to exceptional client service and patient care. Why You'll Love Working Here A role that combines leadership and hands-on veterinary operations. Opportunities to grow your management and leadership skills. A supportive leadership team and a positive clinic culture built on teamwork and respect. The chance to make a direct impact on client satisfaction, patient care, and team success.

Beghou brings over three decades of experience helping life sciences companies optimize their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximize performance across their portfolios. Beghou also deploys proprietary and third-party technology solutions to help companies forecast performance, design territories, manage customer data, organize, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices. Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes. The Executive Assistant & Office Manager is a hybrid role responsible for providing high-level administrative support to local leadership while owning the day-to-day operations of Beghou's headquarters office. This position serves as a trusted partner to firm leadership and as the primary, visible point of contact at the front desk, exercising sound judgment and initiative to ensure a professional, welcoming, and well-run office environment.We'll trust you to: Executive & Leadership Support Provide comprehensive administrative support to local leadership, as needed, enabling effective leadership and efficient operations. Manage calendars, schedule meetings, and coordinate logistics to ensure optimal time management and preparedness. Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism. Prepare presentations, documents, reports, and materials for internal and external use. Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries. Monitor and manage expenses, reimbursements, and invoices in accordance with company policies. Conduct research and gather information to support decision-making as requested. Maintain confidentiality and professionalism when handling sensitive or confidential information. Office Management & Front Desk Operations Serve as the primary, in-office presence at the front desk, acting as a visible and professional representative of the firm. Greet and assist visitors, support meetings, and ensure a welcoming experience for employees, clients, and guests. Oversee day-to-day office operations, ensuring the office environment is organized, functional, and professional at all times. Manage office supply inventory across offices, anticipating needs, placing orders, and expediting deliveries as needed. Coordinate maintenance and functionality of office equipment; evaluate new equipment or processes when appropriate. Handle mail, packages, shipping, filing, scanning, and general clerical tasks as needed. Events, Meetings & Coordination Coordinate and support national and local meetings, events, and internal gatherings, including space planning, catering, materials preparation, and logistics. Prepare agendas, capture and distribute meeting minutes when required, and track follow-up actions. Support firm-wide initiatives and special projects as assigned. You'll need to have: Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment. Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously. High level of professionalism, discretion, and comfort handling confidential information. Proactive, resourceful, and able to anticipate needs and take initiative independently. Strong attention to detail and commitment to accuracy. Excellent verbal and written communication skills. Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred. Demonstrated executive presence and ability to represent the firm with professionalism and confidence. Positive, collaborative approach with the ability to work effectively across teams and with firm leadership. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the role. Duties and responsibilities may change, or new ones may be assigned at any time with or without notice. The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. At Beghou, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $80,000 to $85,000. We are currently unable to consider candidates who require, or will require in the future, sponsorship for work authorization . Applicants must be authorized to work in the US on a permanent and ongoing basis without the need for current or future employer-sponsored work authorization. At Beghou, you'll join a highly collaborative, values-driven team where technical excellence, analytical rigor, and personal growth converge. Whether you're passionate about AI innovation, building commercialization strategies, or shaping the next generation of data-first solutions in life sciences, this is a place to make an impact! Compensation and Benefits:Beghou Consulting offers a competitive compensation package and a full complement of benefits, including the following: Health & Wellness We provide comprehensive medical, dental, and vision insurance, as well as life & AD&D coverage, disability insurance, and a Lifestyle Wellness Account to help you feel your best. Work-Life Balance Our generous PTO, company holidays, and paid parental & bonding leave help you recharge and be present where it matters most. With a flexible hybrid work policy, you'll enjoy the balance of in-person collaboration and remote flexibility. Financial Wellness We invest in your future with a 401(k) and employer match, tax-free commuter, health, and childcare accounts, and performance bonuses. You'll also receive a monthly phone stipend and access to an employee discount program. Growth & Giving Back Through mentorship, training, and tuition reimbursement, we help you grow your career while supporting causes you care about with a charitable donation match. Culture & Values Collaboration, innovation, and inclusion define us. Here, you'll join a community that values your ideas and celebrates your impact. Equal Opportunity Employer We are committed to fostering an inclusive company culture that respects and promotes diverse backgrounds and points of view. We seek candidates who will add to our culture and support the company's vision of a diverse, equitable, inclusive, and collaborative workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status. We are proud to be an equal-opportunity employer. If you are excited about this role but do not meet 100% of the qualifications listed, we still encourage you to apply. You may be just the right candidate for this or other roles. Must be legally authorized to work in the United States.

Department: Temp Center Salary/Grade: TMP/01 Office Manager CTD Summer Day Camps, PreK-Grade 5 Office Managers (OMs) provide administrative support to the Site Coordinator and Assistant Site Coordinator and to CTD administrative staff. OMs help manage the day-to-day activities for the site office of the summer day camp program. Tasks include, but are not limited to, staffing the academic office, attendance tracking and verification, basic first aid for minor student issues, coordination of on-site technology, family communication, running errands, assisting staff with copies and supplies, and other clerical tasks. Employment Dates and Compensation * Training and Pre-Session hours * ~2 hours for online admin training in May (TBD) * ~1.5 hours for online site team training in June (TBD) * June 25 in-person training at CTD educators conference (~8:00-4:00) at NU Evanston Campus * On-site, mostly part-time hours (~20hr, including the educators conference 6/25): June 22-26 * Full-time, on-campus work during session: June 29 - August 7, 2026 * Hours: Monday - Friday, most days 7:45am to 4:15pm, includes an hour unpaid break * On-Site work is either at the Chicago or Evanston site location * Salary: $19 per hour; 37.5 hours per week Site Information * Chicago Site: South Loop Middle School, 1601 S Dearborn St, Chicago IL 60616 * Evanston Site: St. Athanasius School, 2510 Ashland Ave, Evanston IL 60201 Qualifications * Exceptional organizational, communication, and customer service skills; detail orientation and ability to solve problems creatively. * Office or project management experience required. * Must be flexible and have a positive attitude while working in a fast-paced environment. * Computer proficiency and experience with cloud-based computing is required. * Must be able to traverse distances of at least one-half mile with or without accommodation. * Must have a valid U.S. driver's license. * Must be able to lift 40 + lbs. General Responsibilities * Manage daily communications regarding student, staff, scheduling, and academic issues. * Be knowledgeable of administrative policies and NU procedures that must be implemented in the summer program office. * Accurately track purchases and receipts, maintain accurate financial records; communicate regularly with CTD program coordinators regarding requests, purchases, and budgets. * Provide front-of-house hospitality and customer service to internal and external program stakeholders. * In coordination with the Supply Coordinator, deliver and pick up needed supplies from external classroom sites as needed. * In coordination with Technology Coordinator, manage and troubleshoot technology/hardware requests and scheduling. * Assist with preparations for the program and distribution of class and staff lists and other program materials. * Learn, uphold, and implement CTD policies and procedures, including the CTD Honor Code. * Assist CTD administrative staff in preparing for instructional staff training. * Triage student health supports to identify necessary care for students who aren't feeling well. * Oversee procedures for and accurately record student attendance. Assume program-related responsibilities as reasonably requested by CTD directors and administrators Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.