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  • Contract Surety Underwriter (Executive or Director Level)

    Zurich 56 Company Ltd.

    Office manager/administrative assistant job in San Francisco, CA

    Join a team where your expertise is valued, your voice is heard, and your career has room to grow. Zurich's Large Contract West Region Surety Team is looking for a motivated Contract Surety Underwriter (Executive or Director Level) to help us strengthen our portfolio, elevate our client relationships, and make a lasting impact across the 13 Western States. This is a highly technical position and requires experience with Surety lines of business. At Zurich, we foster a collaborative, purpose-driven culture with the backing of a global brand. You'll have the opportunity to: Lead with impact by managing complex large accounts Travel with purpose, approximately 20% across the region Grow your network working with top-tier agents and brokers Make decisions that matter with clear accountability and broad authority This market-facing role is ideally based in San Francisco, but we're open to talent located anywhere in the West Region. You'll play a critical role in managing and expanding a portfolio of domestic and international large accounts while driving business development and retention. Underwriting and analyzing new and renewal business for large contract surety Navigating complex assignments with confidence and autonomy Building and maintaining strategic broker and agency relationships Ensuring compliance with underwriting guidelines and regulatory requirements This role will be filled at either the Executive or Director Level. The hiring manager will determine the appropriate level based upon the selected applicant's experience and skill set relative to the qualifications listed for this position. Basic Qualifications Executive, Large Contract Surety Underwriter High School Diploma or Equivalent and 5 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR High School Diploma or Equivalent and 10 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Underwriting or Market Facing area, Finance, Accounting or Banking experience OR Zurich Certified Insurance Apprentice including an Associate Degree and 8 or more years of experience in the Claims or Underwriting Support area AND Knowledge of Microsoft Office Experience working on time restraints for quotes on new and renewal business Experience working in a team environment OR Director, Large Contract Surety Underwriter High School Diploma or Equivalent and 7 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR High School Diploma or Equivalent and 14 or more years of experience in the Claims or Underwriting Support area OR Zurich Certified Insurance Apprentice including an Associate Degree and 5 or more years of experience in the Underwriting, Market Facing area, Finance, Accounting, Banking. OR Zurich Certified Insurance Apprentice including an Associate Degree and 12 or more years of experience in the Claims or Underwriting Support area AND Experience with Microsoft Office Preferred Qualifications College Degree Highly preferred Strong Finance and accounting background needed Advanced knowledge and practice of Surety Bonds Ability to interact with the C‑Suite Ability to investigate and analyze complicated credit assessments, trends, business strategies and organizational character among other aspects of our customers Ability to coherently articulate these strategies and financial concepts and formulate fact based conclusions and recommendations. Prior experience managing/growing profitable portfolio of customers Negotiation experience with large, international and national organizations Strong team building and organizational skills Your pay at Zurich is based on your role, location, skills, and experience. We follow local laws to ensure fair compensation. You may also be eligible for bonuses and merit increases. If your expectations are above the listed range, we still encourage you to apply-your unique background matters to us. The pay range shown is a national average and may vary by location. The combined salary range for this position is \$102,000.00 - \$217,000.00. The proposed salary range for the Executive Underwriter is \$102,000.00 - \$164,100.00, with short‑term incentive bonus eligibility set at 15%. The proposed salary range for the AVP, Underwriter Director is \$132,500.00 - \$217,000.00, with short‑term incentive bonus eligibility set at 20%. We offer competitive pay and comprehensive benefits for employees and their families. Zurich in North America does not discriminate based on race, ethnicity, color, religion, national origin, sex, gender expression, gender identity, genetic information, age, disability, protected veteran status, marital status, sexual orientation, pregnancy or other characteristics protected by applicable law. Equal Opportunity Employer disability/vets. Zurich complies with 18 U.S. Code § 1033. Location(s): AM - San Francisco, AM - Arizona Virtual Office, AM - California Virtual Office, AM - Denver, AM - Seattle, AM - Washington St Virt. Office #J-18808-Ljbffr
    $55k-90k yearly est. 4d ago
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  • Executive Administrative Assistant

    Silicon Valley Medical Development 3.6company rating

    Office manager/administrative assistant job in Los Gatos, CA

    El Camino Health Medical Network is currently seeking a talented Executive Administrative Assistant to join our growing healthcare team in Los Gatos! Pay: $98,000-$125,000 Shift: Monday-Friday 8:00am-5:00pm El Camino Health Medical Network (ECHMN) is a growing healthcare provider organization dedicated to delivering high-quality, community-based ambulatory care across Santa Clara County. We strive to coordinate care that meets the unique needs of the diverse communities we serve, partnering with like-minded professionals who are passionate about simplifying the healthcare experience. At ECHMN, we foster a culture of teamwork, innovation, and excellence. By working together, we provide exceptional care to our patients while creating a supportive and rewarding environment for our team members. If you're looking to make a meaningful impact in a collaborative and patient-centered organization, we invite you to join us! The Executive Assistant (EA) provides high-level administrative support to the Medical Networks Executive Leaders. This role is essential in ensuring operational efficiency and effective communication across the Executive Leadership Team and external partners. The EA manages complex schedules, coordinates meetings and projects, handles confidential communications, and provides strategic administrative support across a wide range of duties. Essential Functions: Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Coordinate and manage calendars, schedule meetings, and prioritize appointments based on urgency and importance. Act as a liaison between the Executive Leaders (ELT), internal departments, and external stakeholders with professionalism and discretion. Develop and maintain organizational systems, including databases, trackers, and filing systems to support efficient workflow and communication. Prepare, proofread, and format reports, correspondence, presentations, and briefing documents. Research, compile, and synthesize sensitive information to support executive communications and decision-making. Attend meetings and events; prepare agendas, take minutes, and follow up on action items as needed. Submit and track contracts and licensing documents in collaboration with the contract management team. Coordinate and troubleshoot audiovisual and virtual meeting platforms (e.g., Zoom, WebEx). Draft and submit expense reports accurately and in a timely manner. Support front desk operations in partnership with the receptionist, including triaging incoming calls Assist with planning and logistics for internal events, meetings, and team huddles. Receive and address complaints from patients, staff, and providers, using service recovery practices as appropriate. Maintain high levels of confidentiality, tact, and diplomacy when handling sensitive information and interactions. Perform special projects and other duties as assigned by the CAO and VP. Minimum Requirements: Associate's degree and a minimum of seven (7) years of administrative experience, including at least three (3) years supporting executive leadership, OR Bachelor's degree and five (5) years of relevant administrative experience OR Equivalent combination of education and experience Experience: Minimum of five (5) years of executive-level administrative support experience Strongly preferred: Experience in a healthcare organization (e.g., medical group, ambulatory care organization, medical foundation, or acute care hospital) Experience handling confidential information and complex schedules in a fast-paced, high-demand environment Other: Project management certification preferred Experience with contract and database management systems is a plus Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong organizational skills with excellent attention to detail Exceptional verbal and written communication skills Ability to exercise sound judgment, discretion, and professionalism in all interactions Skilled in managing sensitive and confidential information with tact and integrity Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with project management tools and systems a plus Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization and with external partners Ability to anticipate needs, take initiative, and work independently while supporting a collaborative team environment Comfortable coordinating logistics and troubleshooting virtual and in-person meetings (e.g., Zoom, WebEx, audiovisual systems)
    $98k-125k yearly 1d ago
  • Office Manager/Executive Assistant

    Career Group 4.4company rating

    Office manager/administrative assistant job in San Francisco, CA

    A highly reputable investment firm is seeking an Executive Assistant / Office Manager to support the Head of Legal, VP team, and office operations. This role offers the opportunity to manage day-to-day office operations while providing light executive support across scheduling, travel, events, and vendor coordination. We are seeking a proactive, organized, and professional individual eager to join a collaborative and mission-driven environment with excellent compensation and benefits. ***This is a full-time, onsite role in San Francisco (Monday-Friday). Responsibilities Provide scheduling and administrative assistance for VP team members and future executive hires not yet supported by dedicated EAs. Coordinate domestic and international travel arrangements, and manage office-related expenses in Concur. Assist in planning and hosting investor meetings, networking events, and other team gatherings. Oversee daily office operations and ensure the San Francisco office runs smoothly and professionally. Serve as the primary point of contact for building management, IT, and service providers. Greet and support employees, guests, and visitors to the office. Manage office supply inventory, equipment maintenance, and vendor contracts (cleaning, coffee, snacks, printing, etc.). Coordinate workspace assignments, seating plans, and maintain organized and functional common areas. Maintain compliance with building safety protocols and emergency procedures. Partner with the EA team to support company events, offsites, holidays, and peak periods. Requirements 2-5+ years of experience in office management, operations, or executive administration-experience in finance, investment, or professional services preferred. Strong organizational, communication, and multitasking skills; ability to prioritize effectively. Customer service-oriented, with the ability to interface professionally with internal and external stakeholders. Exceptional attention to detail and follow-through. Proficiency with Microsoft Office Suite, Concur, Teams/Zoom. Professional demeanor and high emotional intelligence; ability to handle confidential information with discretion. Ability to work independently in a fast-paced, startup-style environment. Highly proactive and resourceful; anticipates needs before they arise. Team-oriented, approachable, and collaborative. Composed under pressure and adaptable to changing priorities. Strong sense of ownership and pride in maintaining a professional, well-run office. Compensation: $100,000 - 130,000, Dependent on experience You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
    $100k-130k yearly 4d ago
  • Premier Executive Underwriter - Personal Risk (HNW)

    National African-American Insurance Association (Naaia

    Office manager/administrative assistant job in San Diego, CA

    A leading insurance provider is seeking an experienced Executive Underwriter in San Diego, California. This role involves selecting risks for high-value accounts and leading account management to ensure growth and retention. The Executive Underwriter will work closely with producers to analyze customer needs, develop tailored insurance solutions, and stay ahead of industry trends. Candidates should possess strong skills in risk assessment and the ability to build effective producer relationships. #J-18808-Ljbffr
    $54k-82k yearly est. 3d ago
  • Executive Personal Assistant to Family Office

    Pocketbook Agency

    Office manager/administrative assistant job in Los Angeles, CA

    JRN: 2301 A private family office in Brentwood, CA is seeking a dynamic, detail-oriented Executive Personal Assistant to oversee day-to-day operations and ensure the seamless management of both business and select personal matters. The ideal candidate brings deep experience supporting senior leadership within real estate development, family office management, or a similarly hands-on, entrepreneurial environment. This position requires a seasoned professional who thrives on organization, handles multiple priorities with ease, and leads with professionalism, warmth, and discretion. The successful candidate will have 10+ years of relevant experience as a high-level Executive Personal Assistant, a proactive mindset, and a demonstrated ability to anticipate needs before they arise. You'll serve as the central point of coordination for the Principals, managing operations, communications, and special projects with precision. This is a hands-on role for someone who is equally comfortable leading complex initiatives as they are managing the smaller, day-to-day details that keep both the office and household running smoothly. Responsibilities Executive Support Manage complex calendars, scheduling, and travel arrangements for the principal and senior team. Handle email management, correspondence, and document preparation with discretion and professionalism. Maintain organized filing and digital record-keeping systems, ensuring accuracy and accessibility across all platforms. Assist with project tracking and reporting, including maintaining spreadsheets, budgets, and timelines in Excel. Prepare meeting materials, gather background information, and document clear, actionable notes. Review and reconcile invoices and expenses, ensuring accuracy and prompt resolution of discrepancies. Draft, edit, and proofread professional correspondence, presentations, and reports with exceptional attention to detail. Conduct research and provide summaries to support business decisions and project execution. Office Operations Oversee general office management, supplies, and vendor relationships. Support ongoing office buildout and relocation, coordinate with contractors, designers, and vendors as needed. Implement efficient organizational systems and tech workflows to streamline operations. Personal Assistance Coordinate personal appointments, household scheduling, and travel arrangements. Provide occasional on-site support at the family's residence, including troubleshooting tech issues or assisting with personal logistics. Handle sensitive information with the utmost confidentiality and care. Qualifications 10+ years of experience as an Executive Assistant or Executive/Personal Assistant, ideally within a family office, real estate firm, or entrepreneurial environment. Exceptional computer and technology proficiency: Excel, Word, Outlook, DocuSign, and digital filing systems. Experience managing office buildouts, moves, or residential renovation projects strongly preferred. Impeccable attention to detail, with excellent organizational and communication skills. Takes initiative and proactively anticipate needs, consistently thinking one step ahead to ensure seamless operations. Maintain a professional demeanor and proactive attitude while operating effectively in a small, entrepreneurial environment. Demonstrate exceptional written and verbal communication skills Location: onsite in Brentwood, Los Angeles. Compensation and benefits: $130-150K DOE, medical, dental, and vision insurance, 401(k), and PTO.
    $130k-150k yearly 3d ago
  • Executive Personal Assistant - UHNW

    Confidential Jobs 4.2company rating

    Office manager/administrative assistant job in Los Angeles, CA

    Personal Assistant & Creative Operations Associate Confidential | Los Angeles, CA (On-Site) Employment Type: Full-Time Reports To: High Profile Artist Role Overview We are seeking an exceptional Personal Assistant to support a globally recognized, high-profile artist. This is not a traditional PA role and not a 9-5 job. It is an immersive, fast-paced position for someone who is highly capable, deeply adaptable, and thrives in dynamic, high-expectation environments. The ideal candidate is a jack-of-all-trades: sharp, resourceful, technically proficient, socially sophisticated, and unflappable under pressure. You will be trusted with a wide range of personal, professional, logistical, technical and creative tasks, many of which may be unfamiliar at first. What matters most is your ability to figure things out independently, execute quickly, and deliver exceptional results with minimal instruction and without excuses. You will spend significant time with the artist, often in close quarters, so this role requires someone who is not only competent, but cool, well-mannered, emotionally intelligent, and enjoyable to be around. For the right ambitious, curious, and driven person, this is a rare opportunity to learn, grow, and operate at an elite level. Key Responsibilities Personal & Administrative Support Manage complex scheduling, travel, and logistics with frequent changes Coordinate flights, hotels, transportation, and itineraries, often on short notice Handle emails, messages, and calls with professionalism and discretion Manage personal tasks and errands as needed Track details, deadlines, and follow-ups without reminders Creative & Art Operations Support art-related logistics including installations, packing, shipping, and coordination Assist with exhibition preparation, studio organization, and documentation Take high-quality photographs for documentation, reference, and internal use Assist with layout, editing, and organization of materials using Adobe InDesign Maintain organized records of artworks, files, and assets Technical & Digital Support Confidently operate MacOS and Apple devices Troubleshoot tech issues across devices, software, and platforms Maintain clean, well-organized digital systems and folders Learn new tools and workflows quickly Research & Execution Research vendors, services, locations, and resources Vet options and present clear recommendations Resolve issues independently, including scheduling conflicts, errors, or service problems Travel & On-the-Ground Support Travel frequently, including evenings and weekends Support extended workdays, events, and location-based needs Remain composed, discreet, and professional in all settings Required Skills & Qualities Strong MacOS and Apple ecosystem proficiency Advanced organizational skills and attention to detail Confident using Adobe InDesign; other Adobe tools a plus Strong photography skills with a good eye for composition and detail Calm under pressure; adaptable to changing priorities Excellent judgment and common sense Discreet, trustworthy, and emotionally intelligent Comfortable handling both administrative and personal tasks Clear, direct communicator across text, email, and phone Creative taste paired with operational discipline Experience & Background Experience supporting a senior executive, artist, founder, or high-profile individual preferred Background in creative, art, design, or cultural environments strongly preferred Proven ability to manage multiple priorities independently Schedule, Travel & Physical Requirements Non-traditional schedule required Frequent travel required, including nights and weekends Must be Los Angeles-based and available on-site Ability to lift, move, and handle materials when needed Valid passport required or ability to obtain one Reliable transportation required Who This Role Is For This role is for someone who: Is highly competent and self-directed Has strong work ethic and high standards Can balance creative work with operational execution Thinks ahead and catches issues early Is comfortable with responsibility, trust, and proximity This role is not a fit for someone seeking fixed hours, narrow scope, or heavy direction. Compensation: Base Salary: $100,000 - $125,000/year Healthcare: Medical, dental, and vision coverage 401(k): Eligibility after 60 days (employee contributions only) Paid Time Off: 15 days annually + flex holiday of your choice EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
    $100k-125k yearly 3d ago
  • Executive Administrative Assistant

    Chavez Management Group, Inc.

    Office manager/administrative assistant job in Burlingame, CA

    Executive Administrative Assistant Chavez Management Group is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to Ownership. This role is ideal for a professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping executives and operations running smoothly. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare correspondence, reports, presentations, and meeting materials Serve as a primary point of contact between executives and internal/external stakeholders Handle confidential and sensitive information with discretion Coordinate projects, follow up on action items, and track deadlines Assist with office operations, team events and special initiatives as needed Qualifications: 3+ years of experience supporting senior executives Exceptional organizational, communication, and time-management skills High level of professionalism and confidentiality Strong proficiency in Microsoft Office / Google Workspace Ability to prioritize, multitask, and work independently Positive, can-do attitude with a service-oriented mindset Why Join Us: You'll work directly with ownership, gain exposure to high-level decision-making, and play a key role in keeping a dynamic organization operating at its best. This is an opportunity for someone who wants to be a trusted partner, not just an assistant. Retirement Plan Matching Health/Dental/Vision Insurance PTO/Holiday Pay
    $45k-72k yearly est. 4d ago
  • Office Manager

    Advanced Eye Medical Group 4.2company rating

    Office manager/administrative assistant job in Mission Viejo, CA

    Practice Type: Specialty Clinic & Ambulatory Surgery Center Employment Type: Full-time We are seeking an experienced and highly organized Medical Office Manager to oversee the daily operations of our medical practice and ambulatory surgery center. The ideal candidate will have a strong background in healthcare administration, excellent leadership skills, and the ability to ensure efficient workflows, regulatory compliance, and a positive patient experience. Key Responsibilities Manage day-to-day administrative and operational functions of the medical office and ambulatory surgery center Supervise, train, and support front office and clinical support staff Oversee scheduling, patient flow, and office efficiency Manage billing, coding coordination, insurance verification, and revenue cycle processes Ensure compliance with HIPAA, OSHA, and other healthcare regulations Handle payroll, timekeeping, and staff performance evaluations Maintain office budgets, supplies, vendor relationships, and equipment Serve as a point of contact for patients, providers, and external partners Address patient concerns and resolve administrative issues professionally Qualifications Experience in medical office management or healthcare administration Strong knowledge of medical billing, insurance processes, and EHR systems Proven leadership and staff management experience Excellent organizational, communication, and problem-solving skills Ability to multitask and work effectively in a fast-paced environment Education Associate's or Bachelor's degree in Healthcare Administration, Business Administration, or a related field preferred What We Offer Competitive salary based on experience Benefits package including health insurance, PTO, retirement plan Supportive work environment and opportunities for professional growth How to Apply: Please submit your resume and a brief cover letter outlining your relevant experience.
    $42k-59k yearly est. 1d ago
  • Contract Administrative Assistant

    Malone Workforce Solutions 4.6company rating

    Office manager/administrative assistant job in Sacramento, CA

    We are working with a client that is seeking an Administrative Assistant. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position will answer the phone, process mail, make bank deposits, office organization, and enforce company policies. This is a contract to hire position and is fully onsite. No relocation and no sponsorship available. This is a W-2 position. No B2C/C2C. Must live in the Sacramento area. Responsibilities Answer telephones, direct calls and take messages. Process all incoming mail, distribute to the correct individuals, and completes all daily outgoing mail in a timely manner. To include date stamping all incoming material, stocking mail supplies, updating postage machine, sealing envelopes, adding postage to outgoing mail, and creating mailing labels. Completes and updates Property Emergency Data Sheets, Update company answering service, investigate calls, and contact Regional Manager and Property Staff as needed. Write up bank deposits to either mail or scan to bank. Send payroll and management fee checks and other checks payable to corporate office bi-weekly. Calculate monthly corporate charge back. Update and maintain property codes on copier. Communicate all problems to Regional Accounting Director for assistance in resolutions. Request assistance in difficult situations by calling the appropriate staff person. Make appropriate decisions with the purpose of allowing oneself to handle situations on your own when absolutely possible. Be courteously and professionally with residents, clients, staff, and vendors while maintaining personal boundaries. Maintain a neat, clean and organized work environment. Assist in office responsibilities such as completing office supply orders, maintain accurate filing, faxing, copying, and other duties that may be assigned by management. Creating Excel databases, Word documents, and proof reading as needed. Assist Office Manager with daily upkeep of the Administration Area to include cleaning the break room, cleaning the supply room, stocking paper in all copiers, and insuring all supplies are accessible and stocked. Responsible for opening and closing the office for business. Qualifications Experience working with people of various backgrounds Exposure to accounting is recommended Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite
    $39k-52k yearly est. 2d ago
  • dental manager

    Insight Global

    Office manager/administrative assistant job in Sacramento, CA

    Insight Global has a job posting for a Dental Manager who will oversee the day‑to‑day operations of the dental clinic, ensuring efficient workflows, high‑quality patient care, and an outstanding patient experience. This position provides leadership to the clinical support team, manages scheduling and productivity, supports performance management, ensures compliance with regulatory requirements, and works closely with the Dental Directors and Operations team to drive departmental goals forward. REQUIRED SKILLS AND EXPERIENCE Bachelor's Degree in a related field or an equivalent of four years' experience and training in dental clinical systems Expertise in the following areas, typically gained from 5+ years in a supervision capacity Developing department objectives and measurements to meet organizational goals Staff selection and development Management of department workload Dental Assistant Diploma and/or Certification Strong understanding of productivity metrics, clinical workflows, EHR systems, and quality improvement strategies. Valid CA Driver License NICE TO HAVE SKILLS AND EXPERIENCE Bilingual English/Spanish preferred Experience working in a Federally Qualified Health Center (FQHC) or safety-net health system strongly preferred. Ability to collaborate effectively across a broad spectrum of backgrounds and perspectives. Candidates who demonstrate inclusive thinking and interpersonal awareness help strengthen our commitment to equitable and compassionate care for all. Demonstrated person-centered approach and familiarity with trauma-informed systems and restorative practices
    $49k-72k yearly est. 3d ago
  • Executive Assistant Office Manager

    Assist World

    Office manager/administrative assistant job in Santa Rosa, CA

    Mission: Serve as a trusted executive assistant to the founders, managing their schedules and priorities while overseeing office operations and acting as a culture carrier. Maintain a vibrant, connected team environment, including during founders' absences, by being the on-the-ground link that keeps energy high, morale strong, and the company's heartbeat pulsing with positivity and optimism. Outcomes: ●Executive Support: Seamlessly handle all administrative tasks for both founders, including calendar management, travel, meeting prep, email triage, and ad-hoc projects, ensuring founders can focus on high-level strategy and decision-making. ●Office Management: Oversee the SF office operations on a hybrid basis (three days per week in-office), including supplies, event planning, onboarding new employees, and overall creating a clean, beautiful, high-energy workplace that supports productivity. ●Travel Coordination: Book travel, lodging and workspace on behalf of the entire team, including periodic weeks (e.g. every other month) when the whole company, including any remote employees, will all be in SF together. ●Culture Cultivation: Act as the founders' eyes and ears, providing daily morning updates on team performance, attendance, energy levels, and any emerging issues, while proactively fostering a positive atmosphere through team-building activities, recognition programs, insurance, company policies, and open communication channels. ●Team Connectivity: Bridge the gap between founders and the team during travel or remote periods, relaying key messages, gathering feedback, and ensuring employees feel heard, valued, and directly linked to leadership. Assist and manage employee onboarding and payroll. ●SaaS and Vendor Management: Make sure invoices get paid on time, and make sure our external vendors for compliance, legal, accounting, taxes etc. have the context they need and are delivering results in a timely manner. Provision access for the entire team to all our SaaS products during onboarding and offboarding. ●Energy Maintenance: Organize and lead initiatives to keep office morale high, such as social events, wellness activities, or motivational check-ins, resulting in measurable improvements in team satisfaction and engagement metrics. What You'll Do: ●Own executive email, calendar, and scheduling; prioritize requests, filter noise, and protect deep-work time. ●Coordinate meetings, travel, and logistics for founders and the broader team. ●Manage operational workflows across vendors, payroll support, benefits questions, subscriptions, and administrative tasks. ●Act as a first point of contact for employees on day-to-day operational and benefits questions. ●Support board communications and logistics, including scheduling meetings, coordinating materials, managing follow-ups, and ensuring timely, professional communication with board members. ●Support investor communications and logistics, including scheduling, materials, follow-ups, and basic tracking. ●Research and evaluate vendors, recruiting firms, and service providers; coordinate next steps. ●Organize and maintain internal documentation and systems. ●Support office operations, events, offsites, and on-the-ground needs during leadership visits. ●Handle select personal tasks that reduce executive load and enable focus. Competencies: ●Organizational Mastery: Excels in multitasking and prioritization, using tools like calendars, project management software, and communication platforms to keep everything running smoothly. ●Interpersonal Excellence: Outgoing and approachable, builds strong relationships across all levels of the organization, communicating effectively with empathy, positivity, and optimism to inspire and motivate others. ●Discretion and Trustworthiness: Handles sensitive information with the utmost confidentiality, earning trust as a reliable confidant who provides honest, insightful feedback. ●Culture Advocacy: Embodies and promotes a positive, optimistic, productive company culture, sensing team energy and intervening with creative solutions to maintain high spirits and connectivity. ●Adaptability: Thrives in a dynamic environment, adjusting to founders' travel schedules, unexpected requests, and evolving team needs while maintaining composure and efficiency. ●Strong Communication: Delivers clear, concise updates and reports, both verbally in daily meetings and in written form, ensuring founders are always informed and aligned
    $43k-65k yearly est. 4d ago
  • Admin Office Assistant - Onsite - Fulltime - and 12-Month Contract (8-Hour Shift)- Irvine, CA

    Comrise 4.3company rating

    Office manager/administrative assistant job in Irvine, CA

    Job title: Admin Office Assistant Pay ranges: $21.00 to $23.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Admin Office Assistant Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College
    $21-23 hourly 1d ago
  • Office Receptionist/Office Manager

    Amalfi Jets

    Office manager/administrative assistant job in Calabasas, CA

    About The Company: Amalfi Jets is a leading private jet charter company providing unparalleled experiences for our customers globally. True to our mission and motto of " Exploring the world with you." Our mission is to allow our customers to unlock more of the world, elegantly and efficiently. We work with customers in across six continents and provide clear quality, safety, and excellence standards in everything we do. We share our mission and our commitment to excellence on our social media platforms, @amalfijets where we have over 4M followers and gain over 250 million impressions each month. Our company consists of our aviation department, social media brand, and technology. Job Role: Amalfi Jets is seeking a professional, organized, and personable Receptionist to join our team. This role serves as the first point of contact for clients, guests, and partners, while also providing essential administrative support to ensure the smooth daily operation of the office. Key Responsibilities: Manage all inbound phone calls, directing them to the appropriate departments. Greet and assist clients, visitors, and vendors upon arrival. Maintain organization of office common areas, including the snack and stock rooms. Coordinate and schedule internal meetings and conference room bookings. Attend meetings as needed to take accurate notes and distribute summaries. Provide general administrative and office support across departments. Qualifications: Excellent verbal and written communication skills. Highly organized, detail-oriented, and proactive. Professional demeanor with strong interpersonal skills. Ability to manage multiple priorities in a fast-paced environment. Schedule: This position FULL TIME, 40 hours per week. 7:45 AM - 4:15 PM Qualifications: 1-3+ years experience in front office, office administration, receptionist, filing role Customer Service Experience a plus Proactive / Dependable Person High standards for quality, attention to detail, and performance Compensation: Hourly Rate: $18 - 23 USD per Hour 100% Company Paid Healthcare, Dental, Vision PPO 15 Days Paid Time Off per Year Company Issued iPhone + MacBook Amalfi Jets Inc. is proud to be an equal opportunity employer. We are committed to creating an inclusive, diverse, and supportive workplace where individuals of all backgrounds, identities, and experiences are valued and empowered to thrive. We welcome applicants regardless of race, gender, age, religion, sexual orientation, or ability-because we believe a stronger team starts with equal opportunity for all.
    $18-23 hourly 2d ago
  • Office Manager

    Evoscapes

    Office manager/administrative assistant job in San Diego, CA

    Office Manager & Executive Assistant - Evoscapes Design + Build | San Diego, CA About Us Evoscapes is a fast-growing, luxury landscape and pool design-build firm crafting exceptional outdoor spaces across Southern California. We design and build modern, high-end environments that blend architecture, nature, and lifestyle, and we're looking for an Office Manager & Executive Assistant who can keep our financials, operations, and leadership aligned as we continue to grow. This is a key leadership support role, perfect for someone who thrives on precision, organization, and accountability, and wants to make a measurable impact inside a company that values creativity and excellence. What You'll Do You'll be the operational heartbeat of the company, managing financials, streamlining processes, and supporting ownership directly. Accounting & Financial Management Manage weekly and monthly cash flow forecasting. Perform daily reconciliations for all bank and credit accounts. Oversee accounts payable and receivable, job costing, and project P&L tracking. Prepare monthly and end-of-project financial reports and assist with PM bonus calculations. Operations & Compliance Ensure all subcontractor documentation (COI, W9, CSLB verification, sub-agreements) is complete before work begins. Track permits, insurance, and business licenses, keeping everything current. Build and maintain invoice tracking spreadsheets for PMs and owners. Monitor ConstructionOnline and photos for progress verification. Executive & Administrative Support Manage the owner's daily schedule, emails, and priorities. Coordinate meetings, take notes, and ensure action items are completed. Handle confidential administrative and occasional personal tasks. Maintain company files, records, and reporting systems for accuracy and efficiency. Who You Are You're not just an “office person.” You're a systems thinker, a financial guardian, and a trusted right hand to leadership. You've spent at least 5 years managing operations or accounting in construction, design-build, or trades-based companies. You know QuickBooks Online like the back of your hand. You're fluent in Excel/Google Sheets, and familiar with ConstructionOnline, Pipedrive, or similar tools. You're organized, calm under pressure, and love keeping things running smoothly. You care deeply about accuracy, communication, and professionalism. You want to grow with a company that's scaling quickly and values your initiative. Why Evoscapes? Be part of a creative, high-performance team building one of San Diego's premier outdoor living brands. Work directly with ownership and have a voice in how the business grows. Enjoy autonomy, respect, and visibility, your work matters every day. Competitive salary + performance bonuses + long-term growth opportunities. A beautiful, collaborative work environment in San Diego, CA. Location: In-office (San Diego, CA) Schedule: Full-time, Monday-Friday Compensation: Competitive salary + performance-based bonuses
    $38k-57k yearly est. 4d ago
  • Assistant to Talent Manager

    Odd Projects

    Office manager/administrative assistant job in Los Angeles, CA

    The ideal candidate is passionate about the Creator Economy and Social Media and is determined to develop into a Talent Manager for Creators. They are highly self motivated and entrepreneurial. They are perpetually curious to learn about new trends, social platforms, and businesses. Candidates must have one year of experience in talent representation or influencer marketing, an understanding of best practices and trends on all social media platforms, and be excited to operate in a start-up environment with a dynamic scope of work and growing team. Candidates must be comfortable working directly with clients and high level executives, and must be able to anticipate, understand, and communicate the needs of clients and external partners. This includes extraordinary organizational skills, multitasking skills, and the ability to remain highly detail-oriented, while operating across an exceptional volume of clients and projects. RESPONSIBILITIES Support creator manager to coordinate with clients and external partners Support internal client teams and other team members as needed Support development of internal systems and track and process deal flow using systems Develop market research and popular trends Generate and maintain pitch materials Identify and track potential new clients QUALIFICATIONS 1+ Years of talent representation experience (or influencer marketing experience) Knowledge of all social media platforms from a consumer perspective Outstanding organizational skills, ability to prioritize, manage multiple schedules simultaneously Incredible communication skills, both oral and written Extreme discretion; ability to handle confidential information Bachelor's Degree or equivalent industry experience Experience with Google and Apple products Reside in Los Angeles BENEFITS 401k Plan Healthcare Plan Healthcare Premiums Fully Covered Structured Mentorship for Career Development
    $32k-59k yearly est. 5d ago
  • Front Office Training Manager

    Radiant Dev

    Office manager/administrative assistant job in Las Vegas, NV

    Compensation: Base salary of $60K or greater, DOE (Depending on Experience) We are seeking a Front Office Training Manager to design, deliver, and evaluate service training programs for our Front Desks and Concierge teams. Reporting directly to the Executive Director of Front Office, this role is crucial for elevating guest service delivery and maintaining company standards, core values, and behaviors. Key Responsibilities Program Development & Delivery: Develop, implement, and continuously improve training programs for Front Desk and Concierge staff to enhance guest service delivery. Facilitate engaging classroom and on-the-job training sessions, incorporating best practices in luxury hospitality. Oversight & Evaluation: Oversee all facets of Front Office training across multiple desks and call centers. Monitor and evaluate training effectiveness using feedback, performance metrics, and guest satisfaction scores. Culture & Onboarding: Coach and mentor staff, fostering a culture of continuous learning. Support the onboarding and orientation process for new employees. Qualifications Must be 21 years of age. Minimum of 3-5 years in hospitality, preferably in a luxury or 5-star resort environment. Bachelor's degree in a related field (Business, Education, HR) and 2-4 years of relevant experience, or an equivalent combination of education and experience. Proven track record of designing, delivering, and evaluating training programs. Proficiency with Microsoft Office products. Must be available to work all shifts.
    $60k yearly 1d ago
  • Office Manager

    Stealth Startup 3.7company rating

    Office manager/administrative assistant job in Downey, CA

    The ideal candidate is an energetic, people savvy professional who doesn't mind wearing multiple hats. The candidate is experienced in handling a wide range of administrative duties and employee support-related tasks and able to work independently with little or no supervision. The most successful candidates will have some capacity with being entrepreneurial and nimble as well as be great at implementation and follow-through. The candidate will be comfortable working in a fast-paced environment and have the ability to anticipate needs, prioritize responsibilities, plan, organize and take initiative. Primary responsibilities include taking charge of all administrative duties in the office and ensuring smooth, efficient and safe operations. Essential Duties and Responsibilities: • Ensures office policies and procedures are being adhered to by all employees and visitors, and provides general support to visitors. • Manages relationships and contracts with all office vendors and service providers. • Answers main phone line and directs calls. • Assists with planning and executing office layouts and systems. • Plans and executes company events. • Books travel arrangements and tracks company travel log. • Organizes and schedules meetings and appointments. • Orders food, sets up and cleans up break rooms, food staging areas and meeting spaces as required. • Monitors and maintains office supplies inventory. • Orders company business cards, stationery and nameplates. • Handles company gifts/condolences, etc. • Performs clerical duties, such as sorting and distributing mail, distributing expense checks, preparing FedEx envelopes, filing paperwork, creating and posting signs. • Takes ownership of the accessibility and cleanliness of the lobby, general office areas, conference rooms and break room areas, making sure they are open, clean and well-stocked with supplies during the day and are closed down at night. • Maintains a safe, secure and pleasant work environment. • Performs other related duties as assigned. Skills, Experience, Education, and Abilities: • A minimum of five (5) years of experience as office manager or related administrative support role supporting senior managers in a fast-paced environment. • Strong computer skills, including Microsoft Outlook, Word, Excel, PowerPoint and SharePoint. • Ability to edit and create Word documents containing graphics; manage spreadsheets; send and receive e-mail; research and gather information from the internet, etc. • Proficiency in typing and the English language, including spelling, punctuation, grammar and oral communication. • Exercise discretion and a high level of professionalism in handling confidential information. • Reliable transportation (to be on time to work, pick up lunch, run errands, etc.). • Exceptional planning and organizational skills with the ability to manage priorities and meet deadlines. • Independent, self-starter, who is willing to seek increased responsibility. • Professional appearance and attitude. • Knowledge of principles and practices of organization, planning, records management and general administration. • Ability to communicate effectively and manage upwards. • Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and scanners. • Strong attention to detail. • Ability to multi-task. • Must be very organized. Intangibles Sought: • Team-Player • Pro-active approach to work • Enthusiasm • High work standards, well organized and meticulous • Integrity, commitment and honesty Physical Demands / Work Environment: Ability to reach high and low areas and move around the building with ease. Hours are 8 a.m. to 5 p.m. Mon-Friday in the office
    $41k-61k yearly est. 4d ago
  • Water Administrative Associate

    Maxonic Inc.

    Office manager/administrative assistant job in Stanford, CA

    Job Title: Water Administrative Associate Job Type: Contract Work Schedule: On-site Rate: $30,Based on experience Admin description notes: In person 4 days a week minimum General administrative support needed with experience with excel and powerpoint. Daily Manage Water Hotline Monitor company email Transfer messages as needed Log inquires into smartsheet Monitor log to confirm inquiries have been responded to Invoices Monitor invoice email Add invoice information to invoice tracker on smartsheet If invoice requires requisition/no PO on invoice; reach out to PM for needed actions Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42. Confirm from Dat/Odelia has access to reports Stampli approvals? Daily Timecards checks Monitor timecard reports and work with techs to ensure timely accurate timecard charges Weekly (as needed) Pcard purchase and verification Tcard -travel arrangements If needed, Professional Certification support - can include travel, payment for class and test etc. Safety tailgate - during operational meetings Mail Amazon orders Invoice related - Utility payments review Bi-monthly Timecards TLA Axess Reqs Review of Service now dashboard Assist finance/engineers with req related questions Monthly WRCI Meeting (ice breaker, slides, host meeting) Valley Water letter and payments - update and get signature of letter to send in with payment Monitor Blanket PO Repot and support engineers process invoices on time Questions that determine what background check package to run Is a degree required for this job? (this will alert Magnit that an education check is needed) not required Is driving required for this job? (this will alert Magnit that a MVR is needed) Yes possibly (MVR needed) 35% - 1042949-1-ALAAM 30% - 1042950-1-ALAAM 10% - 1042951-1-ALAAM 8% - 1027626-1-AABNO 5% - 1027698-1-AABNO 5% - 1043391-1-AABNO 5% - 1155795-1-AABNO 2% - 1172100-1-ALAAJ About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ *************** for more details
    $30 hourly 3d ago
  • Project Administrative Assistant

    Redwood Electric Group 4.5company rating

    Office manager/administrative assistant job in Sacramento, CA

    Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.
    $43k-57k yearly est. 3d ago
  • Transplant Associate Administrator

    Transplant Management Group

    Office manager/administrative assistant job in Los Angeles, CA

    Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************
    $26k-46k yearly est. 4d ago

Learn more about office manager/administrative assistant jobs

How much does an office manager/administrative assistant earn in Reno, NV?

The average office manager/administrative assistant in Reno, NV earns between $28,000 and $56,000 annually. This compares to the national average office manager/administrative assistant range of $27,000 to $55,000.

Average office manager/administrative assistant salary in Reno, NV

$40,000
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