Office manager/administrative assistant jobs in Richland, WA

WHO ARE WE: Founded in 2011, Timberlane Partners is one of the most active Seattle-based real estate investment, development, and asset management companies specializing in multifamily real estate. Led by an experienced team, Timberlane has successfully acquired and developed over $1 billion of real estate assets throughout the West Coast and Mountain West. We pride ourselves on our disciplined, entrepreneurial approach, fostering long-term partnerships, and consistently delivering outstanding risk-adjusted returns. We are seeking a candidate with the ambition to scale aggressively. ABOUT THIS POSITION: The Executive Assistant plays a pivotal role in supporting the Principals through strategic administrative partnership and operational excellence. Reporting to the Chief of Staff or Director of Operations, this role sits at the intersection of executive operations, time management, and organizational flow. This individual demonstrates ownership, courage, and constructive assertiveness-not just supporting the Principals, but driving accountability and follow-through. The Executive Assistant is responsible for ensuring the Principals' time, focus, and priorities are optimized, while overseeing calendar, travel, workflow, and communication management with precision and discretion. Job Title: Executive Assistant Job Type: Full-time Location: Seattle, WA (Hybrid - minimum 4 days/week in office) Reports to: Chief of Staff or Director of Operations Company: Timberlane Partners KEY RESPONSIBILITIES: Manage and protect the Principals' calendar to ensure alignment with strategic goals, priorities, and commitments. Proactively manage email communications, where appropriate, to streamline correspondence and reduce inbox time for the Principals. Organize and prepare for meetings by gathering materials, coordinating logistics, and ensuring follow-up actions are tracked and completed. Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries. Handle correspondence and documentation, including printing, mailing, copying, and filing with accuracy and confidentiality. Maintain comprehensive and organized records to ensure timely access to information and institutional continuity. Support operational improvements by identifying opportunities to refine systems, enhance efficiency, and strengthen internal processes. QUALIFICATIONS: Excellent written and verbal skills 5+ years EA experience with senior executives Strong time management skills Ability to maintain strict confidentiality Proficiency with Office365 applications and Asana Excellent interpersonal skills and ability to engage with senior level clients Ability to thrive in a fast paced environment Drive and passion Familiarity with the real estate industry a plus COMPENSATION: Full-time, salaried position, $75,000-$95,000 annually plus merit based annual discretionary bonus Employer-paid premiums for medical, dental, and vision coverage Health Care and Dependent Care Flexible Spending Accounts Employer-paid life insurance Long-term disability insurance Employee Assistance Program 401(k) plan with employer-matched of up to 4%: 100% of the first 3% contributed, 50% of the next 2% 20 days of paid time off (PTO) 10 paid holidays Professional development opportunities APPLICATION PROCESS: Once you've submitted your resume via LinkedIn, please prepare a brief cover letter outlining the three main reasons you're excited about this role. This can be emailed to ****************************. Timberlane is committed to a diverse and inclusive staff. We are interested in hearing from people who can work with diverse communities. Candidates of all backgrounds are strongly encouraged to apply.

Job Title: Office Specialist Department/Division: Assessor Reports to: Administrative Operations Supervisor Supervises: n/a FLSA Classification: Non-Exempt Pay Grade: 115 Employee Group: Courthouse Minimum Education: High school diploma or equivalent. Minimum Experience: Four years of administrative support experience with one year of direct supervisor experience preferred OR any combination of education and experience which would provide the knowledge, skills, and abilities to perform the job. Minimum Certifications: n/a Other Requirements: * Valid Washington State Driver's License if driving a vehicle for County business. POSITION SUMMARY: This position provides senior-level administrative support to the department and provides courteous and efficient customer service to the public. ESSENTIAL FUNCTIONS: The following duties are essential for this position. However, they are not to be construed as exclusive or all-inclusive. To be successful in this position, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned. * Provides input regarding employee transfers, promotions, disciplinary actions, and performance evaluations in consultation with the Administrative Operations Supervisor. * Addresses and resolves more complex customer questions/concerns. Answers inquiries for taxpayers as well as educating taxpayers on the functions of the Assessor's Office. * Performs various basic bookkeeping functions, posting and balancing assigned portions of records and accounts, such accounts payable and billing information. * Processes routine departmental transactions and reviews submitted forms or documentation for accuracy and completeness. * Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; may prepare out-going mail for the department including bulk and special mailings. * Composes general correspondence and prepares regularly recurring reports; types and distributes standardizes forms; proofreads and edits documents. * Enters, scans, updates, and maintains information in spreadsheets, databases, and reports. * Maintains electronic filing, paper filing, and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies. * Organizes and maintains resource information in a variety of formats. * Provides instruction and training to department personnel. * Assists other department personnel during peak periods of work or as workload demands require. * Troubleshoots issues in office systems or procedures and recommends process improvements. * Other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of: * Accounting and bookkeeping practices and procedures. * Administrative policies and procedures of the County. * The County's and Office's operating requirements, policies, procedures, and practices; and local, state, and federal regulations related to department programs and operations. * Current office practices and procedures. * Operation of standard office equipment and software consistent with this position. Skill in: * Organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority. * Clear communication and professional customer service. Ability to: * Interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations. * Read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. * Analyze data, apply critical thinking, and draw logical conclusions to support decision making. * Prepare and maintain accurate and concise records and reports. * Apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations. * Maintain professionalism at all times. * Maintain effective working relationships with individuals within and outside the organization. * Maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provisions of the Public Records Act and other applicable State and Federal statutes and regulations. * Work the allocated hours of the position. PHYSICAL AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms. * Work has standard vision requirements. * Vocal communication is required for expressing or exchanging ideas by means of the spoken word. * Hearing is required to perceive information at normal spoken word levels. * Work requires preparing and analyzing written or computer data and observing general surroundings and activities. * Work has no exposure to adverse environmental conditions. * Work is generally in a moderately noisy office setting (e.g. business office, light traffic). UPDATED 06/2013 This is open to current Assessor's office employees with in the Courthouse CBA only. Applicants are asked to submit a letter of intent to Bill Spencer, Danielle Hayes and Marlena Strieck by email. Effective 1/1/2026 the position title will change to Office Specialist with the Salary Range: $62,192 - $80,724.80.

This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? * Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. * Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. * Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. * Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: * Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. * Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. * Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. * Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. * Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities * Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. * On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen * Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: * Experience supporting C-level executives in a fast-paced, ever-changing environment * Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts * Takes the initiative and is extremely customer focused and organized * Comfortable navigating complicated calendars, international and US time zones * Able to make decisions and execute flawlessly * Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack * Strong project management and communication skills Benefits: * Flexible Paid Time Off * Paid Holidays and Floating Holidays * Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance * 401k with Employer Match * Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization * Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE

Description This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? * Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. * Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. * Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. * Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: * Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. * Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. * Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. * Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. * Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities * Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. * On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen * Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: * Experience supporting C-level executives in a fast-paced, ever-changing environment * Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts * Takes the initiative and is extremely customer focused and organized * Comfortable navigating complicated calendars, international and US time zones * Able to make decisions and execute flawlessly * Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack * Strong project management and communication skills Benefits: * Flexible Paid Time Off * Paid Holidays and Floating Holidays * Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance * 401k with Employer Match * Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization * Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Salary105,000.00 - 120,000.00 Annual Listing Type Jobs Categories Clerical/Administrative | Management | Office Position Type Full Time Salary Min 105000.00 Salary Max 120000.00 Salary Type /yr.

Job Description Join Our Team as an Operation Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at Harbor Kids Dental and Family Orthodontics in Aberdeen! At Harbor Kids Dental and Family, we create smiles that last a lifetime by making every visit a Kidsperience! We're on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We're Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8+-hour shifts Occasional Saturday work Occasional travel to surrounding offices as needed Daytime hours - No nights! Availability to respond to patient issues outside normal work hours (within reason) Some Saturday work as needed Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, “Creating healthy habits that last a lifetime,” is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you're ready to bring smiles and make a lasting impact, we can't wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Mill Creek Family Dentistry is looking for an experienced Dental Office Manager to join their team. The primary role of the Office Manager is to partner with Practice Administrators and Practice Partners to run a financially viable dental office. This position will be the first point of contact for our patients and will set the tone for their experience. They maintain productive schedules, insurance coordination, and collections. Pay range for this position is $75k-$85k, depending on experience. Key responsibilities · Model the ethics, values and culture of the office and Mosaic Dental Collective. · Participate in the training of new team members. · Implement company policies and procedures. · Managing insurance claims. · Daily posting of insurance payments and accounts receivable quickly and accurately. · Manage office finances and expenses. · Ensure compliance with company policies as well as State, Federal, and other regulatory bodies. Work Schedule: Mon- Fri 7am-4pm Requirements Benefits · Competitive salary based on experience and qualifications · Comprehensive benefits package including medical, dental, and vision coverage. · Retirement savings plan (401k) with employer match for eligible employees Qualifications: High school diploma or general education degree (GED) or equivalent Minimum 2 year's dental office experience, with 3+ years preferred Excellent organizational skills Excellent interpersonal communication skills Patient advocate; empathetic, adaptable, and ethical Ability to multitask effectively Proficient in Microsoft Office Proficient in Open Dental software ·

Mill Creek Family Dentistry is looking for an experienced Dental Office Manager to join their team. The primary role of the Office Manager is to partner with Practice Administrators and Practice Partners to run a financially viable dental office. This position will be the first point of contact for our patients and will set the tone for their experience. They maintain productive schedules, insurance coordination, and collections. Pay range for this position is $75k-$85k, depending on experience. Key responsibilities * Model the ethics, values and culture of the office and Mosaic Dental Collective. * Participate in the training of new team members. * Implement company policies and procedures. * Managing insurance claims. * Daily posting of insurance payments and accounts receivable quickly and accurately. * Manage office finances and expenses. * Ensure compliance with company policies as well as State, Federal, and other regulatory bodies. Work Schedule: Mon- Fri 7am-4pm Requirements Benefits * Competitive salary based on experience and qualifications * Comprehensive benefits package including medical, dental, and vision coverage. * Retirement savings plan (401k) with employer match for eligible employees Qualifications: * High school diploma or general education degree (GED) or equivalent * Minimum 2 year's dental office experience, with 3+ years preferred * Excellent organizational skills * Excellent interpersonal communication skills * Patient advocate; empathetic, adaptable, and ethical * Ability to multitask effectively * Proficient in Microsoft Office * Proficient in Open Dental software *

Administrative Assistant Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, F Joel Financial in Richland, WA, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients are a must! Minimum Requirements: 3-5 years of administrative office experience in a fast-paced environment Bachelor's Degree preferred Financial industry experience preferred but not required Advanced skills with the MS Office Suite CRM experience (Salesforce) This position requires you to possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Outgoing and positive attitude Detailed oriented Ability to demonstrate persistence to achieve quality Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back-Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospect plan prep Provide marketing support as needed including newsletters, blog, social, website, communications, events, etc. Salary: $24-$26/hr Benefits Health Insurance PTO 401k Hours: Monday -Thursday: 8:30 am - 5:00 pm Fridays: 8:30 am - 3:00 pm Some seminar attendance Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off About Us North Tabor Dental is a patient-centered dental practice dedicated to providing high-quality care in a friendly, professional environment. We are seeking an experienced and motivated Dental Office Manager to lead our administrative team and support the smooth, efficient operation of our practice. Position Summary The Dental Office Manager oversees daily operations, ensures excellent patient experiences, manages staff schedules and performance, and supports the financial health of the practice. The ideal candidate is a strong communicator, organized, and experienced in dental or medical office management. Responsibilities Oversee front desk operations, scheduling, and patient flow Manage and mentor administrative staff; assist with hiring and training Ensure accurate patient billing, insurance verification, and claims processing Monitor key performance metrics and support practice growth goals Maintain compliance with HIPAA, OSHA, and other regulatory guidelines Handle patient concerns with professionalism and empathy Collaborate with the dentist(s) to optimize daily workflows Maintain office inventory and coordinate ordering of supplies Manage payroll and support financial reporting as needed Qualifications 23+ years of experience as a Dental Office Manager or similar healthcare leadership role Strong knowledge of dental terminology, procedures, and insurance systems Proficiency in Dentrix dental management software Excellent communication, leadership, and problem-solving skills Ability to multitask, prioritize, and maintain organization in a fast-paced environment High school diploma required; associate or bachelors degree preferred Benefits Competitive pay (based on experience) Health, dental, and/or vision benefits Paid time off and holidays Retirement plan options Opportunities for continuing education Supportive and team-oriented work environment

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Job Description Organize and direct administrative activities related to personnel, procurement, facilities, equipment, and all other areas. Maintain administrative records to include department expenditures, payroll, and program activities. Prepare budget projects, program budgets, monitor expenditures, and compile monthly status reports, report deviations to supervisor, Compiles and maintain all department files, including correspondence, budgets, contracts, etc. Review applications or other documents for compliance; explains and clarifies rules and processes and procedures to clientele and the public. Respond to basic inquiries about programs and services and direct inquiries a necessary. RequirementsApplicant will be required to submit and pass both a pre-employment drug/alcohol screening and criminal background check with Federal, Tribal and State Law Enforcement. Benefits Benefits include Excellent medical insurance with low annual maximum-out-of-pocket costs, plus vision and dental. Available flex spending plan for daycare and medical costs. Also available are numerous supplemental insurance packages. 401(k) or ROTH retirement with up to 5% employer matching after one year of employment. Eleven days of paid holidays and Personal time off (PTO) accruing at 130 hours annually with increases after three years of service.

Job Description Sage Dental Wellness is a new biologic dental practice in Eugene Oregon that is growing quickly. We are looking to add an experienced Dental Office Manager to our work family, who is passionate about oral health and the whole body approach to dentistry, believes in healthy living, is kind, reliable and has an excellent work ethic and communication skills. Our ideal candidate is an experienced dental office manager who is looking for a career as a key administrative professional, who is responsible for ensuring the smooth and efficient operation of a dental practice. Teaching skills are needed to help train the team and help support the practice. This position requires working closely with our professional team through excellent communication to help you best represent our practice vision and philosophy. One should possess excellent organizational skills, leadership abilities, and a deep understanding of dental office workflows to maintain productivity and enhance patient satisfaction. One must have financial management skills, such as billing and insurance claims. You will need a good understanding of how to productively and efficiently schedule patient appointments so no patient is waiting and to minimize production down times as well as collect deposits and payments where computer and billing skills are required. This position requires the following: 1. Leadership and Team Management Skills- Help with team member interviews, hiring, reviews, questions, schedules and motivate the team to build a community that works in harmony. Have the ability to recognize and a willingness to take initiative to complete or reassign tasks that may be overwhelming a team member to help maintain balance of team job duties and responsibilities. Under strained situation this may require you to chair side assist, clean, sterilize, turn rooms over if no other person is available. Hold the team accountable to assigned job duties ensuring follow-through and implement office policies and procedures. Have the ability to adopt to changes as the practice grows, being open to new policies, procedures and protocols. Be willing to be the change maker when you see areas that need improvement once discussed with doctor and agreed to implement. This position requires "Walking the Floor", interacting with the team, takes the pulse of the organization and assesses status and needs of their team. 2. Organizational Skills- Keeping files and supplies organized, running team, safety and compliance meetings that are logged and referenced and keeping records of office compliance and maintenance schedules so everything runs smoothly. Be in charge of all HIPAA, OSHA, CPR, and any other regulatory standards. Have the ability to multi-task not loosing focus on the task at hand while managing multiple operations. Work in a timely manner, not leaving patients or team members waiting longer than needed for requests/answers. 3. Communication Skills- Work closely with the doctor in a professional manner, to maintain clear and consistent communication on a daily basis or as needed outside of patient treatment times to help facilitate the practice vision and philosophy. Keep clear records of requested tasks/job assignments delegated to you and follow-up with doctor when completed to insure follow through. Be accountable for your actions demonstrating thoughtfulness for the practice, patients and team in the decisions you make. Must have the ability to resolve patient and team member concerns, build trust amongst the team and patients. 4. Financial Management Skills- Solid understanding of how to schedule for productivity and efficiency. Ability to understand patient insurances billing, finances, and payment plans. Ensure we are collecting for all deposits and treatment so there are no outstanding balances when run end of day report. Knowledge of insurance processes is critical in helping facilitate reimbursement to patient and support patient relations. Run reports catching and correcting any errors. Monitor and report office performance metrics to owner that may require additional follow-up or changes in policies. 5. Knowledge of Dental Software and Technology- A strong technology background is required as this is a very high tech practice/position and being able to manage the technology is a daily operation. Proficiency in computer skills is a must as well as good written communication skills. This position will make forms, documents, slide presentations and spreadsheets for better patient and team communication. Strong proficiency in using our dental office management software so you can help others in the office who have questions, attending software trainings on a regular basis for updates will be required. Having a good grasp of our practice management software and familiarity with technology streamlines tasks like appointment scheduling, patient record keeping , treatment planning/presenting and billing. You will also need to understand how to best maximize the software for reviews, reports, recare and patient communication. 6. Coordinate Marketing Initiatives- Promote the dental practice in the community to help attract new patients. Have the ability to work with social media helping to educate and share online about our practice. Attend events in the community as they arise, educating and effectively communicating our practice philosophy and unique services. This position offers a nice work environment with a supportive team, competitive compensation, fully vested 401k with profit sharing, paid vacation, dental an health benefits. We request 3 years minimum dental office manger experience and past experience as an assistant or hygienist is ideal. Please send us your resume and any additional information you feel will help us learn more about you. Sincerely, Sage Dental Wellness and Team

Zoetis Veterinary Medicine Research and Development (VMRD), Global Animal Science and Welfare (GASW) in Kalamazoo, MI is seeking a talented, experienced individual to provide administrative, and systems support at the Administrative Associate level. Zoetis is a global animal health company dedicated to supporting customers and their businesses. Building on 60 years of experience, we deliver quality medicines, biopharmaceuticals, and vaccines, complemented by diagnostic products and genetic tests and supported by a range of services. We are working every day to better understand and address the real-world challenges faced by those who raise and care for animals in ways they find truly relevant. Zoetis discovers, develops, and manufactures a diverse portfolio of animal health medicines, biopharmaceuticals, and vaccines designed to meet the real-world needs of veterinarians and the livestock farmers and companion animal owners they support. Position Summary This role will be primarily responsible for administrative support including training systems support, general administrative tasks including presentations, documents, meeting oversight and travel support, and working across a team of administrative specialists to manage special events across R&D. This position is in Kalamazoo, Michigan, and reports to the Vice President, Global Animal Science and Welfare (GASW). Excellent communication, attention to detail, agility, organizational and interpersonal skills, as well as proficiency with Microsoft programs are essential. The candidate must be able to work both independently and in team settings to generate high quality results in an effective and efficient manner. All work performed will be in accordance with Zoetis and VMRD procedures and work standards. The candidate will often work in close coordination with other VMRD administrative support personnel on projects and may occasionally perform back-up administrative duties on behalf of these personnel. Responsibilities include, but are not limited to the following: * Schedule internal meetings and coordinate meeting resources, including booking rooms and setting up online or video conferencing details. * Manage calendars, travel bookings, and expense reports for senior leaders. * Arrange travel accommodations for visiting colleagues from other company sites, consultants, seminar speakers, and other invited guests using corporate booking tools. * Coordinate guest office accommodations and facility provisions for site visitors. * Create PowerPoint presentations, meeting minutes, and technical reports as needed. * Use electronic document management systems to format, edit, and manage documents, including version control, reviews, and signatures. * Provide support to senior management, directors, and teams within VMRD departments. * Prepare and track purchase orders, process invoices, and maintain departmental systems. * Maintain and optimize document management systems, including SharePoint sites. * Adhere to internal standard operating procedures (SOPs) and regulatory requirements when completing assigned tasks. * Provide administrative support for onboarding and offboarding of employees, contractors, and interns, following established process checklists. * Assist with interview coordination and logistics for candidates. * Offer troubleshooting assistance and training to new hires and current staff. * Provide back-up coverage for other administrative personnel during absences. * Plan and coordinate special on-site and off-site meetings and events, including booking facilities, arranging A/V services, ordering supplies, coordinating catering, and scheduling group tours or evening activities. * Chair or co-chair VMRD-sponsored events and initiatives. * Champion continuous improvement efforts across VMRD. Basic Qualifications: * High school diploma or equivalent; * 2+ years of administrative experience, including executive support responsibilities. * Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher) Preferred Qualifications: * BS degree or equivalent experience preferred * Capacity to learn new digital systems including learning management and document management systems. * Ability to effectively plan and complete work in accordance with stated deadlines. * Excellent written and verbal communication skills. * Effective time management skills. * Attention to detail to produce high quality work. * Open to new ideas and ability to improve upon current processes. * Adaptable to new work processes and new systems/technology. Full time Regular Colleague Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search. Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at ********************************** to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at ********************** site, or (2) via email to/from addresses using only the Zoetis domain of "@zoetis.com". In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.

Employment Type: Full-time Reports To: Design Operations Manager ______________________________________________________________________________ Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life - from complex commercial facilities to cultural landmarks - through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. ______________________________________________________________________________ Role Overview We're seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugene design department. This position is the hub for project accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As the sole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team. ______________________________________________________________________________ Key Responsibilities Set up and maintain projects in Deltek / Ajera from contract execution through final billing - including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Ausland's central accounting team for financial alignment. Manage local office operations - supplies, vendors, building access, conference rooms, and mail. Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.). Support project managers with budgets, schedules, and client communications. Enforce SOPs for design+build integration and ensure completion of performance measurements such as schedule updates. Foster a positive office culture and coordinate local events. ______________________________________________________________________________ Qualifications 5+ years in office management, project accounting, or business coordination in an A/E/C firm. Proficiency with Deltek / Ajera or similar project/financial management software. High aptitude for technology, including troubleshooting and training staff on platforms. Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint). Excellent organizational, communication, and problem-solving skills. Ability to work independently and represent the Eugene office with professionalism. Highly desired: Experience in architecture and engineering industries. ______________________________________________________________________________ Why You'll Love Working Here Key leadership role in a collaborative and creative environment. Direct impact on project success and client satisfaction. Competitive salary and benefits package. Be the trusted point of contact for staff in our Eugene and Grants Pass office's. ______________________________________________________________________________ EEO Statement Ausland is an Equal Opportunity Employer. We revel in diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at ************.

WHITMAN COLLEGE Located in the historic community of Walla Walla, Whitmans vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country. Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the colleges working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO). POSITION PURPOSE Whitman College seeks a highly organized, proactive, and detail-oriented Office Manager to join the integrated healthcare team at the Welty Health and Counseling Center. This is an exciting opportunity for a professional who is dedicated to supporting student wellness and passionate about delivering outstanding administrative and patient care services in a dynamic clinical environment. The Office Manager plays a key role in the day-to-day operations of the Health and Counseling Center, ensuring that all administrative functions run smoothly and efficiently. This position serves as a first point-of-contact for students and visitors, providing a welcoming and supportive presence while maintaining the highest standards of confidentiality and professionalism. This role is essential to maintaining a well-organized, responsive clinic that supports the physical and mental well-being of the Whitman student community. This position reports directly to the Assistant Vice President of Wellness. PRINCIPAL ACCOUNTABILITIES Office Management (40%) Work independently within established procedures, exercising sound judgement and initiative to address issues and manage details with minimal supervision. In partnership with Centers leadership team (AVP for Wellness, Clinical Counseling Director & Health Center Director), medical and mental health providers and support staff, coordinate scheduling, manage communications, oversee records and data systems, and contribute to a collaborative, student-centered care environment. Provide direct oversight of front office operations at the Welty Health and Counseling Center, ensuring smooth and efficient daily functioning. Regularly monitor providers licenses and certifications to ensure they are current. Meet weekly with Welty Health and Counseling leadership team to identify needed administrative support and review any updates to processes and procedures. Collaborate with front desk staff to answer phone calls, monitor the clinics email inbox, and warmly greet, triage, and assist students, clients, and visitors with exceptional customer service. Uphold and monitor compliance with office policies and procedures, including daily financial operations and recordkeeping. Assist staff with IT troubleshooting and Human Resources-related tasks, serving as a liaison to relevant departments. Manage the ordering, inventory, and reconciliation of office and medical supplies and services, ensuring timely procurement and cost tracking. Integrated Student Health (35%) Coordinate scheduling of student appointments with clinical staff as needed, prioritizing student needs while balancing priorities and availability. Primary point-of-contact for incoming students that contact the center over the summer to discuss healthcare needs. Triage to appropriate clinical staff as needed. Respond appropriately to urgent student needs by performing limited triage and promptly communicating with clinical staff when immediate attention is required. Serve as a knowledgeable resource for students regarding health insurance, particularly in assisting international students with plan navigation and questions. Facilitate referrals to off-campus medical and mental health providers, including maintaining a current list of community resources and coordinating care when appropriate. Ensure all student and client information is handled in strict compliance with HIPAA, FERPA, and relevant state confidentiality laws. Partner with the Welty Health and Counseling Center leadership team (AVP for Wellness, Clinical Counseling Director, Health Center Director and Assistant Director of Wellness; Health Promotion) to develop and implement procedures that promote equitable, inclusive, and accessible healthcare for all students. Provide fiscal oversight and operational support of resource allocation for the Welty Health and Counseling Center budgets. Manage the social media presence, as well as all website changes for Welty Health and Counseling Services. Manage logistics and outreach related to meetings and services with student groups (e.g., SVP, EMS). Administrative Support (25%) Serve as a super-user and key resource for the clinics integrated Electronic Health Record (EHR) system, providing support and training as needed. Build and maintain collaborative relationships with vendors, campus departments, and community partners to support clinic operations. Support and help coordinate campus outreach events. In collaboration with the Welty Leadership team, coordinate and execute events and retreats, including managing logistics, securing space and resources, coordinating with internal and external partners, and ensuring smooth day-of operations. Lead data collection, reporting, and dissemination efforts, supporting internal evaluation and decision-making. Process and manage medical records requests, ensuring timely and secure information exchange in compliance with privacy regulations. Transact/Blackboard set up and oversight. REQUIRED KNOWLEDGE, SKILLS & ABILITIES Must be able to explain and/or demonstrate possession of the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation. Specifically, Strong interpersonal and communication skills (verbal and written), with sensitivity to individual needs and a commitment to maintaining confidentiality. Ability to actively and positively contribute to the colleges core values of diversity, equity, inclusion, antiracism and access. Proven ability to work effectively both independently and as part of a collaborative team. Excellent organizational skills, time management, and attention to detail. Ability to create and maintain a professional, inclusive, and supportive front office environment. Demonstrated ability to support a diverse student population with varying medical and mental health needs. Commitment to and understanding of diversity, equity, and inclusion in a healthcare and higher education setting Resourceful and proactive in assisting staff and students in accessing needed information and support. Skilled in building and maintaining positive working relationships with campus and community partners. Proficient in Google Workspace (Docs, Sheets, Slides, Drive, Calendar, Gmail) with the ability to quickly learn new systems such as electronic health records (EHR) and student information systems. Ability to remain calm, supportive, and professional when assisting students in crisis or under stress. Demonstrated ability to manage competing priorities, meet deadlines and maintain accuracy in a dynamic work environment. MINIMUM QUALIFICATIONS Associates Degree. 5+ years of experience in office management, administrative support, receptionist roles, or in a service-oriented environment. OR a combination of relevant education, training, and experience. Whitman College values diverse pathways to acquiring skills and knowledge and encourages applicants to demonstrate how their background aligns with the role. PREFERRED QUALIFICATIONS Bachelor's Degree. Experience in outpatient mental health or medical setting. Experience in higher education. Experience working with electronic medical records programs. Please note that while the description details both required and preferred qualifications, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications and have passion for the work, you are encouraged to apply. BENEFITS Whitman College offers a competitive benefits program that is designed to attract qualified candidates and retain talented employees. Full-time employees enjoy the following benefits: Medical/Dental/VisionInsurances. Basiclife,accidental death and dismembermentandlong term disabilityinsurances with the capability to elect additional voluntary coverage. 403(b) Defined Contribution Retirement Planwith a 10% matching contribution aftereligibility requirementsare met. Paid Time Off:20 accrued vacation days,12 accrued sick days,13 paid holidays. Tuition Remission Dependent Children Employeetuition waiver for two Whitman courses per semester. Employee Assistance Program Relocation assistance for eligible employees. Learn more about benefits eligibilityhere. DISABILITY ACCOMMODATION FOR JOB CANDIDATES Contact Human Resources regarding requests for disability accommodation in the employment application process. APPLICATION REVIEW Application review will begin November 17, 2025, and continue until the position is filled. START DATE December 8, 2025

We are looking for a Front Office Manager to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: $20.00 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.