Office manager/administrative assistant jobs in Richmond, VA - 54 jobs

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Presidential Executive Assistant provides high-level administrative, logistical, and operational support to the President of the university. This role requires professionalism, discretion, flexibility, and exceptional organizational and communication skills. The Assistant manages complex scheduling, oversees travel arrangements, coordinates official engagements, and ensures seamless day-to-day operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with high-level hospitality, chauffeuring, and personal executive needs. Responsibilities Maintain the President's calendar, prioritizing and coordinating meetings, appointments, and events with internal departments, board members, external partners, and dignitaries. Manage time-sensitive requests, ensure timely follow-up, and proactively prepare daily schedules, briefings, and background materials. Plan and coordinate all aspects of the President's travel, including booking transportation, hotels, flights, chauffeurs, and preparing detailed itineraries. Oversee meal planning for travel and on-campus events; coordinate with catering vendors or restaurants as needed. Assist the President on-site or during travel to ensure timely arrivals, logistics flow, and executive-level service delivery. Serve as a trusted point of contact for the Office of the President, exercising discretion in handling confidential information and correspondence. Draft, proofread, and manage high-level communication, including emails, memoranda, and reports. Interface with senior leadership, faculty, staff, and external stakeholders with diplomacy and professionalism. Coordinate transportation or serve as a driver/chauffeur for the President as needed. Provide concierge-level support for hosting guests, including scheduling meals, securing accommodations, and managing guest experiences. Anticipate and fulfill personal and professional needs that support the President's efficiency and success. Maintain organized records, files, expense reports, and office supplies. Support coordination of special projects and presidential initiatives as assigned. Serve as the primary point of contact for the President's office in the absence of the President. Education Bachelor's degree preferred; Associate's degree with significant executive support experience considered. Minimum of 5-7 years of experience supporting C-level or executive leadership, preferably in a university or nonprofit environment. Must be willing and able to work in all weather conditions, including during weekends and holidays, as required. Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

Office & Operations Manager Schedule: Monday-Friday, 8:00 AM-5:00 PM Salary: $55,000-$65,000 annually Lingo Staffing Direct Hire team is seeking a dependable, highly organized Office & Operations Manager to support the day-to-day operations of a well established organization and provide direct executive support to the company President. This role is ideal for a self-directed professional who can make sound decisions, manage sensitive information, and keep the business running smoothly without requiring constant oversight. Not a task-only administrative role-this position requires judgment, initiative, and ownership Key Responsibilities Office & Corporate Operations Serve as the primary point of contact for corporate office operations Manage all incoming and outgoing mail, including highly sensitive, time-critical correspondence related to accounting, workers' compensation, insurance, and legal matters Independently research, evaluate, and manage office vendors and services (e.g., utilities, water provider, office services) Resolve operational issues efficiently and proactively, escalating only when necessary Maintain office organization, supplies, and facility-related coordination Executive Support (Approx. 10 hours/week) Provide direct administrative and operational support to the President Anticipate needs, manage priorities, and handle confidential matters with discretion Assist with scheduling, coordination, and ad hoc executive requests Administrative & Business Support Prepare correspondence, reports, and internal documentation Support internal projects and company initiatives Coordinate with internal departments and external partners as needed Events & Company Outreach Assist with planning and execution of company events, meetings, and outreach initiatives Coordinate logistics, vendors, materials, and timelines for events Technology & Tools Comfortable using and adapting to a variety of business tools and platforms Proficient with Excel and other Microsoft Office applications Able to leverage AI tools such as ChatGPT to improve efficiency, drafting, research, and problem-solving Confident learning new systems and technologies as business needs evolve Qualifications Strong decision-making and problem-solving ability High level of professionalism, discretion, and confidentiality Excellent written and verbal communication skills Highly organized with the ability to manage multiple priorities independently Tech-savvy and comfortable working in a fast-paced business environment Experience Profile Open to a range of experience levels: Motivated early-career professional with strong judgment and technical aptitude or Experienced operations or administrative professional seeking a stable, trusted role Prior experience in office management, operations, executive support, or similar roles preferred Ideal Candidate Traits Proactive and decisive Comfortable taking ownership and making informed decisions Trustworthy and detail-oriented Focused on outcomes rather than tasks Able to simplify decisions for leadership rather than create additional layers

Who are we looking for? Are you someone who values teamwork, takes ownership of your role, and is passionate about serving our guests with warmth and hospitality? Shamin Hotels invites you to join our team! Whether you're greeting guests with a friendly smile, assisting them with their needs, or going the extra mile to ensure their stay is nothing short of perfect, your dedication to service excellence will shine through in everything you do. We are seeking candidates with a wide variety of knowledge, skills, and experiences to contribute to our continued success. Whether you're a seasoned professional or just starting your career, we have opportunities for you to grow and excel with us! Why Should You Work for Shamin Hotels? Amazing Benefits! In addition to competitive pay, we offer a range of benefits for full-time associates, including health, dental, vision, accident and short and long term disability insurance, pet insurance, gym membership discounts, Paid time off, Paid holidays, Shamin Perk discounts on tickets, rental cars and attractions, footwear discounts, 401K plan with company match, employee discounts at our branded hotels and more! Endless Opportunities! With over 70 hotels in our portfolio and plans for further expansion, there are endless opportunities for growth and advancement at Shamin Hotels. Whether you're interested in front-line operations, corporate management, or hotel development, we have opportunities for you to shine. Advancement! We're proud of our track record of promoting from within. At Shamin Hotels, we're committed to nurturing talent and providing opportunities for our employees to thrive. Join us and be part of a company where your potential is limited only by your ambition. We look forward to welcoming you to the Shamin Hotels family! How to Apply: If you are passionate about hospitality and ready to embark on a rewarding career with Shamin Hotels, we want to hear from you! Please apply here: ********************************** Enter the job title and location and apply! Position Overview: The Guest Service Agent is responsible for checking guests in and out of their rooms. They work with guests both in-person and online to reserve their rooms, answer any questions they have about the hotel and provide details and recommendations about activities to do in the surrounding area. Agents obtain or confirm guest information, assign rooms, activate and distribute keys, etc. Collect payment for room charges and other fees. Essential Job Functions: Greets, registers, and assigns rooms to guests. Issues room key and escort instructions to Bell person or directly to guest as appropriate, without announcing room numbers. Date-stamps, sorts and racks incoming mail and messages. Transmits and receives messages using equipment such as telephone, fax and switchboard. Answers inquiries pertaining to hotel services, registration of guests and shopping, dining, entertainment and travel directions. Keeps records of room availability and guests' accounts. Computes bill, collects payment and makes change for guests. May make, confirm and cancel reservations for guests. Posts charges such as room, food, liquor or telephone by hand or machine. May make restaurant, transportation or entertainment reservations for guests. May deposit guests' valuables in hotel safe or safe-deposit box. May order complimentary flowers or Champaign for special guests at management's direction Understands and enforces the hotel company credit policies. Accounts for all cash and makes deposits in accordance with hotel and company policies. Communicates effectively with other front office and hotel departments. Reports to work for scheduled shift, on time and in uniform in accordance with company policy. Knows and complies with all company policies and procedures pertaining to this position and its duties. Takes the initiative to greet guests in a friendly and warm manner. Cross sells other Shamin Hotels. Performs other related duties as required. About Us: In a story of entrepreneurial spirit and partnership, P.C. Amin and his brother-in-law B.N. Shah embarked on a remarkable venture in 1978. They seized an opportunity, purchasing a bankrupt hotel in Lumberton, North Carolina. United by their vision and commitment to excellence, they merged their names, Shah and Amin, to create Shamin Hotels. Today, Shamin Hotels stands as a testament to their legacy, having grown into the largest hotel owner and operator in Virginia, with over 70 hotels spanning multiple states. ************************* Apply Here!: ********************************** Shamin Hotels is an equal opportunity employer and welcomes applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted. Qualifications Top Requirements: Team Up: Be Golden, Collaborate and Help Others Succeed. Own It: Be a role model, Embrace Responsibility and Keep Learning. Passionately Serve: Be Positive, Care Deeply and Create Memories. Qualifications: • Proven experience as a front desk agent preferred. • Prioritization and time management skills required. • Working quickly without compromising quality. • Attention to Detail skills required. • Reliable mode of transportation required. • High school diploma or GED certification or an equivalent combination of education and experience.

We are seeking an enthusiastic and energetic Workplace Coordinator to join our Richmond office. The ideal candidate is well-organized, adaptable, and an active thinker who always seeks the best approach. The Workplace Coordinator must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Workplace Coordinator is responsible for overseeing the day-to-day operations and community engagement for the Richmond office. **SCHEDULE** This is a part time position - approximately 24-32 hours per week. This could increase over time depending on the preferences of the person in the role and business needs. Days/hours could vary depending on candidate preferences and business needs but there will need to be some flexibility. This role is onsite. **RESPONSIBILITIES** + Provide operational and logistical support to the Richmond Office. + Be the first point of contact for both internal and external parties. + Deliver exceptional service to all internal and external clients and visitors. + Organize travel needs and prepare detailed travel itineraries for Richmond leadership using Clark's travel site - Egencia. + Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination. + Inventory, track, and order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized. + Manage invoicing and expenses via the Coupa system to include VP-level expense reports. + Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands. + Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite. + Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys). + Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door. + Communicate all internal messaging related to the daily operations of the Richmond office and region. + Handle internal meetings as well as conference room coordination and support. + Prioritize and manage multiple projects simultaneously. + Maintain accurate documentation and filing systems. + Other duties may be assigned, as necessary. **QUALIFICATIONS** + Demonstrated ability to 'think on your feet' and solve problems. + Personal confidence and a passion for customer service. + Can-do attitude with superior organizational skills and accuracy. + Ability to maintain confidentiality in all aspects of job responsibilities. + Clear and concise written and verbal communication skills. + Ability to juggle multiple competing priorities under deadlines. + Must be advanced in Microsoft Office applications. Google Suite is a plus. + Ability to navigate online platforms, such as Workday, Salesforce, Coupa, & Egencia. + Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed. + Alignment to Clark Standards of Excellence: self-motivated, results oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes Clark Construction Group is one of the largest building and infrastructure companies in the United States. Our portfolio spans every major building market, from public to private, corporate to cultural, education to entertainment, and the infrastructure connecting it all - power, transportation, water, and roadways. Since 1906, we've been delighting and delivering value to our clients and project partners, providing diverse opportunities for our team, and strengthening the communities where we live. With offices strategically located across the country, we pride ourselves on being a local builder with national reach. Learn more about Clark Construction (*********************************** . There is a sense of camaraderie that comes with delivering impactful projects as a team. It creates a sense of humility and fosters pride in the work we do. At Clark, we are proud to build what matters, together. Learn more about careers at Clark (****************************************** . Find even more opportunities with the Clark Group, our collection of companies - delivering construction and asset solutions for clients across the United States. Clark Group's capabilities span the entire asset lifecycle - from project development and financing to construction and facility maintenance. **_Asset Solutions_** **Altura Associates (********************************************* **Coda** **Edgemoor Infrastructure & Real Estate (************************************************ **S2N Technology Group** _Building & Infrastructure_ **Atkinson Construction (*********************************************** **Shirley Contracting Company** **C3M Power Systems (************************************************** **_Equal Opportunity Employer_** Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug-free workplace. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA). Clark is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please email ************************************ or call ************** and let us know the nature of your request and your contact information. **_Authorization to Work_** Applicants must be currently authorized to work in the US on a full-time basis in order to be considered. Equal Opportunity Employer: Clark Construction Group, LLC, (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark Construction promotes a drug-free workplace.

We're seeking a candidate for a dual customer support and office administration position within our insurance company. In this role, you will be responsible for a wide range of office duties, including processing insurance medical claims, data entry, and providing exceptional customer service. You will utilize your fluent Japanese communication skills to assist customers with their inquiries and needs. Responsibilities: Processing insurance medical claims Acting as a liaison between customers and healthcare providers to process medical bills and claims. Data entry and document management Responding to customer inquiries and resolving issues General office administration tasks. Qualifications: Fluent in Japanese (reading, writing, and speaking) Experience in a healthcare-related field Basic computer skills (Microsoft Office Suite) Strong communication and interpersonal skills Ability to multitask and prioritize tasks effectively Detail-oriented and organized Business hours: 8:30-17:30 Work hours: Flexible work schedule (part-time or full-time) Location: Richmond, VA(on-site) Salary: $20.00~/hour (negotiable) Visa Support: No Package Details

Job DescriptionBenefits: 401(k) matching Bonus based on performance Employee discounts Health insurance Paid time off Job Responsibilities Staff Management: Hiring, training, scheduling, directing, and supervising office staff. Patient Relations: Greeting patients, resolving complaints, overseeing appointment scheduling. Financial Oversight: Handling billing, payroll, processing insurance claims, and maintaining the practices budget and accounts. Regulatory Compliance: Ensuring compliance with OSHA, HIPAA, state, and federal regulations. Office Operations: Maintaining and updating patient records, managing supplies and inventory, and implementing office procedures. Marketing & Communication: Managing public relations, marketing efforts, and internal/external communications. Education and Experience Requirements High school diploma or equivalent; an associates or bachelors degree in business or healthcare administration is often preferred. Several years of experience in dental or medical office administration is often required. Training or certification in dental office management or healthcare administration may be advantageous. Essential Skills Leadership: Ability to inspire and motivate staff while managing difficult situations. Communication: Clear verbal and written communication with patients, staff, and vendors. Customer Service: Professional and patient-focused attitude. Organizational Skills: Managing schedules, files, financial records, and multitasking effectively. Technical Skills: Proficiency in dental software for scheduling, billing, and recordkeeping. Problem-Solving: Ability to resolve issues efficiently and diplomatically. Additional Qualifications Experience with electronic health record systems and comprehensive knowledge of dental terminology and procedure codes is often expected. Some employers may prefer candidates with marketing, technology management, or HR skills.

The Office Manager is responsible for performing clerical, accounting and administrative duties including greeting customers, answering phones, scheduling repairs, typing correspondence, preparing various reports, account receivables, filing and general human resources administration. DUTIES / RESPONSIBILITIES * Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collect receivables and submitting receivable adjustments. * Provide accurate, timely payroll and HR-related administration and recordkeeping. * Collect and record payments for completed repairs and manage A/R. * Greets and assists customers, schedules vehicles for estimates, checks-in vehicles, performs follow-up calls to customer upon completion of vehicle. * Asks for the sale and/or attempt to schedule customers for an estimate to achieve a closing ratio of 75% (minimum). * Prepares various reports and updates including morning reports, rental updates, accounts receivable reports, Repair Center and production reports. * Reviews repair orders for accuracy. * Maintains and organizes vendor invoices, bulletin boards, break rooms, employee files, office supplies and front office. * Attend daily release meetings. * Other duties as assigned. EXPERIENCE / SKILL REQUIREMENTS * 3+ years of prior general office management, A/P, A/R and payroll experience required. * High school degree, college degree preferred. * Skill in preparing, analyzing and interpreting workload data * Knowledge of and use of word processing and management systems * Strong attention to details. * Ability to receive direction and work well with others. * Good verbal and written skills * Proficient with Microsoft Office (Outlook, Word, Excel) * Valid driver's license and insurable driving record. PHYSICAL REQUIREMENTS * Essential physical requirements include: * Ability to stoop, bend and kneel, squat, kneel and pulling * Extended periods of kneeling, bending, squatting and stooping * Carry and lift heavy objects (up to 50lbs) * Standing, sitting and walking * Performing repetitive motions WORK ENVIRONMENT * Exposure to: * Paint, fumes and particles * Dirt / Dust * Chemicals / Toxins * Varying heat / cold * Intermittent noise * All duties, responsibilities and experience are subject to change by location

Job DescriptionBenefits: Employee discounts Training & development Competitive salary Office Manager - Pest and Mosquito AuthorityAdministrative - Midlothian, VA About Us: Welcome to the powerhouse that is Auecor! Here, we're all about smashing through barriers and setting new standards in the industry. Led by a visionary CEO who's no stranger to creating multimillion-dollar empire, Auecor is more than just a company it's where breakthroughs and innovations are born. We've got big plans to amplify our influence and broaden our horizons, and we're looking for a game-changer to join us in this quest. The Opportunity: We're on the prowl for an Executive Assistant who's a cut above the rest someone with the dynamism and skill to not just keep pace but to thrive in a fast-moving environment. This role is diverse, challenging you to be the CEO's most trusted ally and a key player across a wide array of initiatives. Location Flexibility: Dive into the best of both worlds with our hybrid work model. Enjoy the dynamism of working from different office locations and the comfort of your home, striking the perfect balance between teamwork and independence. Your Mission: Act as the linchpin for the CEO, optimizing their day-to-day operations and fueling their visionary projects. Handle communications with unmatched attention to detail and professionalism, ensuring every message is crystal clear and efficient. Oversee all things logistics, from sorting out the mail to putting together impactful meetings and events that drive engagement and operational brilliance. Lead the charge in onboarding new talent, creating an environment where they can flourish from day one. Manage vendor relations and keep a tight rein on finances, playing a pivotal role in our sustainable growth trajectory. What We're Looking For: A seasoned pro with a rock-solid foundation in office administration and a gift for smooth communication. Someone with a background in Human Resources, and who's savvy with Microsoft Office 365, Google Suite, and cloud-based platforms. A person of unwavering integrity, who can handle confidential matters and thrive under pressure. An independent thinker with a problem-solving attitude, always looking for ways to improve and work seamlessly with the team. Our DNA: Unshakeable Integrity Relentless Can-Do Spirit Absolute Ownership Unfailing Dependability Urgency in Action Excellence in Everything We Do Adaptability to Every Situation Must-Haves: A solid educational background, with at least a Bachelor's Degree. Ready to undergo a background check, upholding our dedication to trust and security. A proven track record of success in similar high-stakes roles. What's in It for You: A competitive salary package, with bonuses and incentives that reflect your critical role in our journey. Clear opportunities for professional advancement, because we grow when you grow. A vibrant culture that champions innovation, teamwork, and making a significant impact. Join the Movement: Ready to be part of something monumental? Let's team up and carve out a future that's not only transformative for us but leaves a positive mark on the world.

Full-time Description C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Benefits: Employee discounts Training & development Competitive salary Office Manager - Pest and Mosquito AuthorityAdministrative - Midlothian, VA About Us: Welcome to the powerhouse that is Auecor! Here, we're all about smashing through barriers and setting new standards in the industry. Led by a visionary CEO who's no stranger to creating multimillion-dollar empire, Auecor is more than just a company - it's where breakthroughs and innovations are born. We've got big plans to amplify our influence and broaden our horizons, and we're looking for a game-changer to join us in this quest. The Opportunity: We're on the prowl for an Executive Assistant who's a cut above the rest - someone with the dynamism and skill to not just keep pace but to thrive in a fast-moving environment. This role is diverse, challenging you to be the CEO's most trusted ally and a key player across a wide array of initiatives. Location Flexibility: Dive into the best of both worlds with our hybrid work model. Enjoy the dynamism of working from different office locations and the comfort of your home, striking the perfect balance between teamwork and independence. Your Mission: Act as the linchpin for the CEO, optimizing their day-to-day operations and fueling their visionary projects. Handle communications with unmatched attention to detail and professionalism, ensuring every message is crystal clear and efficient. Oversee all things logistics, from sorting out the mail to putting together impactful meetings and events that drive engagement and operational brilliance. Lead the charge in onboarding new talent, creating an environment where they can flourish from day one. Manage vendor relations and keep a tight rein on finances, playing a pivotal role in our sustainable growth trajectory. What We're Looking For: A seasoned pro with a rock-solid foundation in office administration and a gift for smooth communication. Someone with a background in Human Resources, and who's savvy with Microsoft Office 365, Google Suite, and cloud-based platforms. A person of unwavering integrity, who can handle confidential matters and thrive under pressure. An independent thinker with a problem-solving attitude, always looking for ways to improve and work seamlessly with the team. Our DNA: Unshakeable Integrity Relentless Can-Do Spirit Absolute Ownership Unfailing Dependability Urgency in Action Excellence in Everything We Do Adaptability to Every Situation Must-Haves: A solid educational background, with at least a Bachelor's Degree. Ready to undergo a background check, upholding our dedication to trust and security. A proven track record of success in similar high-stakes roles. What's in It for You: A competitive salary package, with bonuses and incentives that reflect your critical role in our journey. Clear opportunities for professional advancement, because we grow when you grow. A vibrant culture that champions innovation, teamwork, and making a significant impact. Join the Movement: Ready to be part of something monumental? Let's team up and carve out a future that's not only transformative for us but leaves a positive mark on the world. Compensation: $40,000.00 - $54,000.00 per year WHO YOU ARE 1. Enjoy working outdoors 2. Self-starter and highly motivated 3. Can work independently 4. Enjoy engaging with clients WHO WE ARE 1. Nationally recognized brands 2. Competitive pay 3. Safe working environment 4. Team atmosphere Our mission is simple: Help protect families from mosquitoes, ticks and other pests and the diseases they carry . The best part? There's no experience needed! You will be provided with expert training when you join our team. Enter your zip code to see opportunities to join our team in your area. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The Mosquito Authority / The Pest Authority Corporate.

The Front Office Manager is responsible for: Coordinates the daily operations of front office/ reservations to ensure that the services exceed the expectations of the owners/guests. Ensures compliance with all policies, procedures and regulations. Monitors both the productivity and qualitative work product for the Guest Service Agents and Reservationists. Determines and assigns work projects and priorities in response to occupancy and future reservation needs. Insures that all quality standards are met. JOB RESPONSIBILITIES The Front Office Manager's primary responsibilities will include: Hire staff to ensure that all areas of responsibility are properly covered and within budget. Conduct orientation training of new associates to explain company policies. Assign all associates their duties, and inspect work for conformance to prescribed company/franchise standards of cleanliness. Prepare all schedules for the department and forwards same to senior management for approval. Inventories stock to ensure adequate supplies. Investigate complaints and takes corrective action. Prepare any reports concerning room occupancy, payroll expenses, and department expenses. Record data concerning work assignments and special projects and prepare periodic reports. Greet and interact with the guest in a friendly and professional manner creating the “WOW” experience. Possess full knowledge of all matters relating to proper techniques as established by hotel/franchise requirements. Interact with fellow associates in a courteous and professional manner. Ensure that all guest requests you receive are satisfied in a timely and efficient manner. Provides service in a highly professional manner at all times. Complete associate safety training in compliance with franchise procedures, regulations and the Front Office Manager. Review internal management reports to include: occupancy forecasts, night audit summary, payroll edits, man-hour and payroll reports, productivity results from the prior day, operating checkbook accounts and schedules. Generate all department purchase orders and forwards same to senior management for approval. Attend weekly staff meeting Check periodically each day on any and all special project work. Participate with formation of department annual operating budgets. Ensure that the hotel maintains all standards as defined by any third party affiliations (hotel franchiser) where applicable. Perform month end inventories in a timely and accurate manner. Ensure that all department employees receive comprehensive training as specified by the Operating Business Plan Assumptions. Enforce 100% staff compliance with uniform and grooming standards. Report unsafe work conditions/practices and safety/security violations in accordance with Company policy. REQUIRED SKILLS AND ABILITY Demonstrated ability to work as a positive member of a leadership team, developing associates to their maximum potential and maintaining a supportive work environment. Ability to read and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from other departments, guests, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups, hotel employees and outside agencies/authorities. Ability to apply advanced mathematical concepts such as exponents, logarithms and permutations. Ability to apply mathematical operations in accomplishing job tasks. Can define problems, collect data, establish facts and draw valid conclusions form interpretation of extensive and varied technical instructions (in mathematical or diagram form). The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities are required. REQUIRED EDUCATION AND EXPERIENCE Education - Requires High School diploma. Education (preferred)-Bachelor's Degree (B.S.) from four-year college or university. Education-Pool chemical maintenance certification. Experience - Two to three years related experience as a Front Desk Clerk, or equivalent combination of education and experience. This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

FLSA Status: Non-exempt Grade: U07 (Educational Support) This position provides a wide range of highly responsible, confidential, and administrative duties in support of Central Office. Duties and Responsibilities Provides administrative support to the senior director and department director/supervisor. Maintains confidentiality and promotes a professional office climate; keeps confidential files. Receives email messages and conveys responses as appropriate and in a timely manner. Receives and screens telephone calls received in department with division administrators, employees, vendors, and members of the public; provides effective communication and interaction with all. Prepares and coordinates all agenda items with the Superintendent's Office. Assists in preparing department annual budget, monitors budget performance for the cost center manager, reviews travel authorizations and expenditures, prepares Purchase Requisitions or other forms necessary to pay department invoices, and ensures compliance with procurement procedures. Works with the administrative staff to insure that the office runs smoothly; performs general office duties such as ordering supplies, calling in repairs for building and equipment; answer phone, managing mail, keep staff roster current, files, and maintains confidentiality. Prepares all monthly leave, requests for workshops, travel reports and reimbursement requests for supplemental payroll. Handles a variety of administrative or technical tasks as assigned including reports required by the Commonwealth of Virginia; obtains and analyzes the data. Schedules, coordinates, and maintains a variety of department calendars for appointments, meetings, and committees. Updates department forms as necessary. Orders department office supplies and maintains inventory. Attends meetings and conferences, taking official minutes. Reviews all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature. Coordinates meetings and conferences, scheduling time and place, and notifying attendees. Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration. Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills and/or Abilities Required) Possession of high school diploma or GED certificate; preferably supplemented by an Associate's degree in business or public administration. Senior level clerical experience required, preferably in a school setting. Excellent interpersonal skills and highly motivated individual that exercises initiative. Ability to prioritize work and communicate well, both orally and in writing. Computer skills, including Word, Excel and database systems. Supervision Exercised None Supervision Received Performs duties under the supervision of the senior director for the assigned department Working Conditions and Physical Requirements Must have the ability to sit for extended periods of time in a busy office environment; exhibit manual dexterity to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

Fink's Jewelers is seeking an exceptional full-time Office Manager for our new flagship store at the corner of N. Gayton Road and W. Broad Street in Richmond, VA. We are looking for a friendly, highly motivated professional who is extremely organized and thrives in a fast-paced, high-energy environment. The ideal candidate will demonstrate strong interpersonal skills and the ability to multitask effectively while supporting daily store operations. Qualified candidates should be proficient in Microsoft Office (Word and Excel), Internet Explorer, and possess outstanding customer service skills. A high level of accuracy, professionalism, and attention to detail is essential for success in this role. We offer favorable retail hours Monday-Saturday and closed on Sundays. Primary Duties and Responsibilities Assist in supporting the sales activities by performing all the functions needed on the POS system, such as ringing various sales, layaways, and special orders. Generate and maintain client records and files, special order, and layaway files. Process in-coming and outgoing transfers according to corporate policy and procedures to ensure Inventory control. Prepare packages and paperwork for outgoing mail or shipment. Process and distribute incoming mail. Accept and process products for repair. Communicate estimates to customers, follow up on completion and ship dates, and notify customers of repair completion. Respond to customer inquiries both in person and over the phone. Utilize company ERP software to research transactions. All other duties as assigned. About Fink's Jewelers In 1930, Nathan Fink founded Fink's Jewelers. Today, our company is owned and operated by the third and fourth generation of the founding family, with customer service remaining the cornerstone of our philosophy. From the first store in Roanoke, Virginia, Fink's Jewelers has now grown to include 10 locations throughout Virginia, North Carolina, and Tennessee. As one of America's "Top 50" jewelers, we stand strong behind our traditions and value our wonderful staff members. Come join our well-established team as we continue on our mission to be the first-choice jeweler in every community we serve! Fink's Jewelers is committed to our employees by providing excellent full-time benefits that include. Benefits: Dental Insurance Employee discount Flexible Spending Account Health Insurance Health Savings Account Paid Disability Insurance Paid Life Insurance Paid Holidays Paid Time Off Professional Development Assistance Referral Program Retirement 401K Plan Vision Insurance Voluntary Life Insurance

We are looking for a highly organized and detail-oriented Healthcare Office Manager to lead and manage administrative operations in Kilmarnock, Virginia. This position requires excellent leadership skills, experience in healthcare administration, and the ability to streamline office functions effectively. Responsibilities: Manage daily office operations and administrative tasks. Oversee staff schedules, performance, and training. Ensure compliance with healthcare regulations and office policies. Maintain records, billing, and documentation processes. Coordinate communication between medical staff and patients. Requirements: Bachelor's degree in healthcare administration or related field (preferred). Minimum of 2 years of office management experience in a healthcare setting. Strong leadership and problem-solving skills. Proficiency in office software and electronic medical records (EMR) systems. Benefits: Competitive salary. Comprehensive benefits package. Opportunity to make a significant impact in the healthcare industry. Apply now and become an integral part of our healthcare team. View all jobs at this company

Bring your skills to the 2020 Kenworth Dealer of the Year! Kenworth Sales Company, a 38-location Kenworth and Isuzu truck dealership group, is looking for a Office Assistant/Administrative Assistant to join our Richmond, VA location. The primary function of the Office Assistant is to perform administrative functions at the dealership as directed by the District Office Manager. ** Due to federally mandated DOT regulations, Kenworth Sales Company is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening. DUTIES AND RESPONSIBILITIES: Answer all incoming phone calls, direct them to the appropriate party or take a message. Greet members of the public and direct them to the appropriate party or facilitates their requests. Cashier duties Assist with accounts payable process. Maintain files for parts tickets and service work orders. Sort and distribute mail daily. Maintain daily cash sales, deposit checks electronically, prepare deposits and process credit card payments. Reconcile coupons and post receipts. Oversee posting of miscellaneous receipts. Prepare and post journal entries. Review the cash sale schedule daily and follow-up on aging invoices. Order office supplies. QUALIFICATIONS: High school diploma or the equivalent. Must be able to efficiently operate telephone system. Familiarity with Excel, Word, computer systems and ten-key calculator. Truck industry experience a plus. Professional personal appearance. Excellent organization and communication skills. Ability to read, write, and comprehend English instructions and information. BENEFITS: Kenworth Sales Company promotes a progressive environment with an emphasis on teamwork, customer service, training and personal development. Stability - Company is financially strong with an established base of customers and is well-positioned for continued expansion. History of Excellence - Work for an award-winning dealership with a reputation for unsurpassed quality and customer service. Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans. Veterans are encouraged to apply! About the company: Kenworth Sales Company is a family of companies based in Salt Lake City, Utah of over 38 dealerships in the Intermountian West and Mid-Atlantic regions. An Equal Opportunity employer, Smoke Free/Drug Free Facility. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.

DEPARTMENT: Marketing Administration TITLE: Office Manager REPORTS TO: Senior Manager, Marketing Administration WHO WE ARE Spinnaker Resorts develops, markets and provides property management for 12 resorts that offer different experiences, as each location has unique topography and local flavor. From the low-key coastal paradise of Hilton Head Island, South Carolina, to the sunny shores of Ormond Beach, Florida, to the neon and natural draw of the Ozarks in Branson, Missouri, or to the historical charm of Williamsburg, Virginia - Spinnaker Resorts has developed resorts that our owners and guests love to return to after previously experiencing vacation days filled with leisure and exploration. An award-winning vacation ownership company, Spinnaker Resorts offers a variety of opportunities for talented individuals who seek a rewarding career in helping make vacation ownership dreams come true. What makes us memorable, in addition to our excellent quality accommodations, amenities and property management, is our company's exceptional customer service and dedication to our owners and guests. As we continue to expand our operations, consider starting a career with a company made up of over 600 industry professionals dedicated to one common goal: providing our owners and guests with the most extraordinary vacation experience possible. Click here to meet the Spinnaker Family! Testimonials from team members from various locations and roles. Could you see yourself joining our team? JOB DESCRIPTION SUMMARY The Office Manager is responsible for daily office operations at the Welcome Center and Preview Center. RESPONSIBILITIES Responsible for schedules and staffing for Welcome Center (including confirmation calls), Tour Desk, and Food and Beverage staff. Provide support to the Welcome's center and tour desk when necessary. Responsible for enforcing all policies and procedures related to maintaining a professional work environment. Assist with Welcome's Center and Tour Desk check-ins as necessary. Provide communication to staff and other departments as needed as related to tour allocation availability, tour times and schedule adjustments. Oversee manifesting of tours into SPI in a timely manner. Oversee daily audit of SPI entry related to mini vacs/other sources. Oversee employee and vendor check distribution and tracking. Supplies/Uniform inventory management and ordering responsibility for all TD/VC locations. Communication with breakfast/lunch locations re: sales floor schedule and order quantities. Oversee certificate collection from local vendor partners (restaurants, attractions, ticket sales, hotel). Communicate with all hotel managers on a weekly basis to resolve customer issues, etc. Order and manage inventory for tour gifts and referral gifts (wine, etc.). Manage process for creating/printing all promotional materials. Oversee procedures, production and advertising materials for marketing programs (Explore magazine, etc.). Review daily tour sheets for accuracy as well as to ensure that all tours are appropriately qualified or not qualified. Manage local confirmations department. Manage daily gifting, no show gifting and pre gifting reports. Manage Flanker reports such as demographics by vendor, ticket sales tracking, etc. Update and distribute weekly certificate tracking report. Update and distribute direct vendor reports as needed. Review all tour desk, welcome center, gifting and local confirmations reports for accuracy. Contact person for HR related to all new hires and managing existing Marketing employee files. Assist in coordinating special events, road shows and other marketing campaigns as needed. Managing Ticket Sales at both Welcome Center and Tour Desk including monies collected. Performing other related duties & special projects as requested by upper management. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Bachelor's Degree preferred. Proven experience as an Office Manager, Front Office Manager or Administrative Assistant for 3 plus years. Occasional overnight travel may be required. Ability to establish priorities, work independently, and proceed with objectives. Ability to handle and resolve recurring problems. Ability to communicate effectively, both orally and in writing. Excellent computer skills to include Microsoft Office Excellent written and verbal communication skills. Attention to detail, process driven, well organized. Ability to train, educate and motivate staff. Experience in Marketing and/or Event Planning. Strong leadership, analytical and strategic planning skills. OPTIONAL SKILLS A PLUS Knowledge of Spinnaker Resorts and or timeshare industry WORKING CONDITIONS AND ENVIRONMENT Physical Demands: Primary functions require sufficient physical ability and mobility to work in a front desk setting; to stand for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull up to 30 pounds of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate information. Vacation: Vacation is generally unavailable during peak time; Memorial Day through Labor Day Working Conditions: Full time position (40+ hours per week); Varied work schedules to include; evening, holiday, and weekend hours. Environment: Work is performed primarily in a fast-paced environment with frequent interruptions. BENEFITS (if eligible) Weekly Pay and Direct Deposit Health Insurance (Medical/Vision/Dental) Company-Paid Life Insurance Paid Time Off (PTO) Program Paid Vacation and Holiday Pay Employee Wellness Programs Fitness Center Reimbursement Ongoing Professional Development Opportunities Employee Family & Friends Discounted Stays Various Employee Discounts (Local Businesses and National Retailers) Employee Recognition and Appreciation Events (Annual Employee Picnic & Holiday Party) Company-Supplied Uniforms and Equipment (Applicable Positions) Flexible Work Schedules

Job Title: Office Manager Reports To: Operations Director Employment Type: Full-Time, Exempt (Salary) The Office Manager is responsible for overseeing clinic operations to ensure exceptional patient experiences, operational efficiency, and strong financial performance. This role provides leadership and direction to staff, supports professional development, and upholds a culture of excellence and patient-centered care. The Office Manager is accountable for patient satisfaction, compliance with KidMed standards, and the effective management of clinic resources. Key Responsibilities Leadership & Culture Partner with HR and the Operations Director to maintain target staffing levels through continuous monitoring and weekly reconciliation of staff-to-position control; proactively anticipate hiring needs, including coverage for leaves of absence or potential turnover. Engage with HR to successfully execute full-cycle recruitment. Lead onboarding and training of new team members. Conduct daily huddles to align staff with organizational priorities, share updates, and foster engagement through recognition initiatives (e.g., highlights from patient reviews, shout-outs from peers, community awards, etc.). Facilitate regular staff meetings to communicate updates, reinforce organizational values, and promote team engagement (e.g., recognition programs, company-wide initiatives). Foster a positive, patient-centered culture through structured engagement strategies, recognition tools, and consistent communication. Provide timely coaching and feedback to address performance concerns and workplace issues; manage documentation and disciplinary processes in partnership with HR. Conduct structured performance evaluations for new hires at 30, 60, and 90 days, incorporating input from relevant team leads. Participate in administrative on-call coverage, including weekends, as assigned. Operational Oversight & Financial Management Monitor operating expenses and financial performance against budget targets; implement corrective actions as necessary. Manage clinical and administrative scheduling to ensure adequate staffing, even-handed distribution of PTO, and equitable holiday coverage. Utilize Amion for schedule management, including real-time adjustments for absences and patient volume fluctuations. Ensure an optimal staff skill mix through training, development, and student placement oversight. Oversee timekeeping, payroll approvals, and bonus tracking. Review and approve reimbursements related to training and administrative expenses. Patient Experience & Community Relations Serve as the escalation point for patient concerns, billing inquiries, and service-related disputes, ensuring timely resolution and appropriate documentation. Maintain professional communication with external partners, including pediatricians, hospitals, and emergency services. Oversee patient records management, ensuring compliance with disclosure requirements and resolution of record integrity issues (e.g., duplicate charts). Manage patient payment reversals and ensure accurate entry of financial data. Administrative & Facility Support Monitor facility operations, addressing maintenance and security needs promptly. Oversee mail, faxes, and other correspondence, including the resolution of returned mail with potential clinical or financial implications. Manage cash and credit card processing, ensuring accurate reconciliation and deposit procedures. Monitor and manage the shared clinic email inbox. Distribute inquiries appropriately and follow through with relevant parties to ensure appropriate closure of items relevant to the clinic. Ensure accuracy of clinic documentation and electronic records (e.g., waiting room clearance, invoice scanning). Qualifications Demonstrated leadership experience in a healthcare or clinical operations environment strongly preferred. Exceptional communication, organizational, and problem-solving skills. Strong knowledge of medical office operations, employee scheduling platforms, electronic medical record (EMR), and Practice Management (PM) systems. Ability to cultivate a collaborative, high-performance, patient-focused work environment. Familiarity with payroll systems, HR policies, and basic financial management practices.

Benefits: 401(k) Competitive salary Dental insurance Employee discounts Health insurance Paid time off Vision insurance Back Office Operations Manager Job Type: Full-Time Schedule: M-F 10am - 6pm About the Role We're looking for a motivated and detail-oriented Back Office Operations Manager to join our team! This key leadership role is responsible for supporting gym operations, driving membership retention, and overseeing daily administrative and customer service functions. If you're passionate about fitness, customer experience, and operational excellence, this is the opportunity for you. Key Responsibilities Leadership & Customer Experience Drive membership retention by engaging with current members and promoting renewals and upgrades. Collaborate closely with the General Manager to resolve member concerns and operational issues. Serve as the liaison to the Corporate Customer Care Department, ensuring a smooth communication flow. Proactively manage cancellations and work toward member retention whenever possible. Operations & Administration Oversee daily cash handling procedures, including timely bank deposits and adherence to all cash management protocols. Manage retail sales processes, ensuring accurate transactions and inventory tracking. Maintain a clean and welcoming environment by partnering with the cleaning team and overseeing daily cleaning checklists. Ensure all member concerns are addressed promptly and professionally. What We're Looking For 1-2 years of relevant experience in operations, customer service, or sales College degree preferred, but not required Strong leadership, communication, and organizational skills Ability to handle difficult situations with patience, professionalism, and tact Comfortable with basic cash handling and computer systems Background in fitness or wellness is a plus Apply now to become part of a team that's passionate about people, fitness, and operational excellence! Compensation: $30,660.00 - $43,000.00 per year What started out in 1965 as a small gym in Venice Beach, California has since become the most well-known and traditional fitness company in the world - - Gold's Gym. Over the last 55 years, Gold's Gym has developed into a global brand with over 600 locations spanning 6 continents. Bodybuilding greats such as Arnold Schwarzenegger, Lou Ferrigno and Franco Columbu worked out at the original Gold's Gym, which went on to become the most legendary gym in the world. In the fitness industry, the brand enjoys cult status and universal appeal with 96% aided brand awareness. We attribute much of our success to our company culture. We're down-to-earth, reliable, and entrepreneurial - - but also enthusiastic, collaborative, and creative. If this feels like you, we can't wait to get your application!

The Company: Pulmonary Associates of Richmond (PAR) has been around since 1974. That's over 50 years of serving the greater Richmond community. We specialize in pulmonary medicine, sleep disorders and research. Our staff cares about our patients and delivers the utmost excellence in quality care and customer service. The Position: PAR seeks a dynamic Assistant Office Manager to assist in managing the day-to-day activities and operations of one or more Pulmonary Clinics to include the daily operations of the Waterford Pulmonary Clinic. Job Responsibilities Assist in managing the clinic, hospital schedule, and night call schedules for Physician and Advanced Practice Provider, including templates in Allscripts, changes in Lightning Bolt, add vacation requests, review Allscripts, night call and post call. Supervise daily workflow and make changes where needed to ensure clinic runs efficiently. Monitor clinic processes and policies for compliance, communicate changes to employees, and make suggestions for improvement to Manager. Handle complaints from patients, referring physicians, and others outside of PAR and escalate to Manager when necessary. Provide guidance, direction and support to Pulmonary clinic employees on routine and non-routine issues. Assist with recruiting, interviewing, hiring, and promotion of clinic employees. Facilitate new employee training. Coordinate and monitor employee work schedules, lunch times, break times, PTO requests etc. to ensure the clinic is adequately staffed. Monitor staff to-do lists and queues to ensure efficiency and productivity. Coordinate student externships with HR Order supplies and inventory Trouble shoot computer, phone, and other technology problems that may occur. Attend Axis, Administration, and other meetings. Complete special projects such as new patient work ins and Access Now patients Provide coverage for MA, front desk or call center if short staffed. Adhere to Pulmonary Associates' standards of excellent customer service to patients, caregivers, providers, coworkers, and those outside of Pulmonary Associates at all times. Adhere to HIPAA policies and procedures to protect patient privacy and security. Assistant Office Manager Qualifications Education: High School Diploma or equivalent is required. Work Experience: Over a year of experience in a healthcare setting required Over a year of management experience in healthcare preferred Over a year of Medical Assisting in a clinical setting required Allscripts PM and EMR experience highly desired Over a year of experience and/or exposure to marketing preferred Benefits 401(k) Dental insurance Disability insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Retirement plan Vision insurance Physical / Mental Demands: Sitting for long periods of time as well as occasional standing and walking. Lifting and carrying marketing materials. Manual dexterity for using a computer keyboard and office machines. Ability to view computer screens for long periods. Occasional stress related to workload demands. Pulmonary Associates of Richmond is an equal opportunity employer.