Office manager/administrative assistant jobs in Richmond, VA - 53 jobs

Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management Assists with short-term and long-range space planning. Meets with space analysts and determine space requirements. Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. Determines fiscal requirements for renovations and new building projects. Handles, communicates and coordinates all physical moves. Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff. Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills. Handles all computing expenditures and inventory of equipment and software. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Patient Population Not applicable to this position. Employment Qualifications Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Required N/A Licensure/Certification Preferred N/A Years And Type Of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED Administrative and/or financial management work experience in an academic medical center and/or large physician group practice. Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems Experience leading diverse teams Other Knowledge, Skills And Abilities Required Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s).

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities. VUU provides a robust array of academic programs, including 35 Bachelor's, 11 Master's, and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible, high-quality education, instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders. Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence. The Executive Administrative Assistant - SDS provides high-level administrative, organizational, and executive support to the leadership of the Student Development Services (SDS) division. This position serves as the primary point of contact for internal and external stakeholders, manages day-to-day operations, and ensures that departmental initiatives are executed effectively. The role requires discretion, professionalism, and the ability to manage complex tasks in a fast-paced university environment while supporting the mission of enhancing the student experience. Responsibilities * Provide direct executive support to the Dean/Director, including managing calendars, scheduling, travel arrangements, and correspondence. * Draft, review, and prepare reports, presentations, and communications for internal and external audiences. * Serve as the first point of contact for the office, handling sensitive information with confidentiality and professionalism. * Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-up on action items. * Oversee daily office operations to ensure efficiency and responsiveness. * Maintain and organize records, files, and databases in compliance with university standards. * Support budget tracking, expense processing, and procurement activities for the department. * Serve as a resource for students, faculty, and staff seeking information on SDS programs, services, and policies. * Coordinate logistics for workshops, events, and training sessions hosted by the department. * Manage communications, including newsletters, announcements, and website updates. * Collaborate with other university offices to promote holistic student success initiatives. * Conduct research, compile data, and prepare reports for leadership review. Education * Bachelor's degree preferred; Associate's degree and equivalent experience considered. * 3-5 years of progressively responsible administrative support experience, preferably in higher education. * Must be able to lift 10 pounds. Application Process Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact *************. Equal Opportunity Employer Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class. For more information about Virginia Union University, visit VUU About Page.

Körber is the home for passionate people who innovate, collaborate and love what they do. Entrepreneurial spirit is our joint DNA. We develop future technologies and support talents to deploy their skills and reach their full potential. We combine our strong heritage with our understanding for local specifics and a global mindset to bring people together and create valuable solutions for our customers. We aim for being the first to do the right thing at the right time. Join the home for entrepreneurs! Körber Technologies, Inc., a leading Sales and Service company supporting the North American tobacco industry, is currently seeking an Assistant to President & Vice President to join our team. In this role, the the Executive Assistant provides high-level administrative and international coordination support to the President and Vice President. This role manages company-wide travel, oversees company vehicle usage and maintenance, supports customer and financial tasks, and assists with employee and customer events. The position ensures seamless communication with the parent company located outside the United States, prepares reports and presentations, maintains supplies, and handles sensitive information with discretion. Your role in our team * You will manage calendars, schedule meetings, coordinate appointments, and prioritize calls, emails, and requests for the President and Vice President; prepare, edit, and format executive-level documents (presentations, reports, communications) and maintain confidential records and sensitive correspondence * Prepare and submit dashboards, status reports, and updates for global leadership, ensuring all documents and presentations meet international formatting and reporting standards * Oversee all travel arrangements for employees at every level, including booking flights, hotels, car rentals, and ground transportation in alignment with company policy; maintain a standardized travel process, track schedules, itineraries, and expenses, support reimbursement submissions, serve as the primary contact for travel issues, and manage relationships with travel vendors and corporate travel partners * You will maintain company car logs (usage, mileage, fuel), schedule maintenance and repairs, and coordinate vehicle availability with drivers and employees * Run customer reports, update and maintain accurate CRM records, create labels, and manage segmentation for customer communications * Update daily exchange rates for the Treasurer * Order, set up, and occasionally serve food and beverages for events and visits; maintain inventory of drinks, snacks, and event supplies; assist with planning and logistics for employee or client meetings and special events * You will plan and organize leadership meetings, corporate events, executive sessions, plant tours, vendor visits, and customer visits, including travel and hospitality arrangements for international executives visiting the U.S. facility * Review and coordinate local communication topics with Headquarters, and organize internal communications including Town Halls and monthly meetings Your profile * Bachelor's degree preferred; equivalent experience will be considered * 3-5 years of executive administrative experience; background in travel, vehicle, or event management is a plus * Experience with CRM systems and basic financial tasks is preferred * Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) * Exceptional organization, attention to detail, and ability to manage multiple priorities * Strong written and verbal communication skills, with discretion in handling confidential information * Comfortable working with international leadership and navigating cross-cultural communication Can you find yourself in this profile? Then you are right at Körber. We look forward to talking with you! Körber Xperience (koerber.com)! Your benefits You will receive: * Competitive salary * Flexible working hours * Paid vacation * Vacation purchase program * Sick days * Paid holidays * 401k Plan with a $1 for $1 match up to 6% of your base income * Medical, dental, vision insurance plans * Basic life and disability insurances, both short and long term, paid by employer * Voluntary life insurance purchase program * Training and Development Program Your working environment at Körber Technologies, Inc. At Körber Technologies, Inc., you will work in an innovative, friendly, diverse environment. You will work with experienced colleagues and will have opportunities to advance your career. Körber Technologies, Inc is part of an exciting industry. As a company, we value our long-term relationships with our customers who value us and our innovative solutions and flexibility. * You will work for a company who values its employees and their contributions * You will work for a worldwide organization and will develop partnerships with your colleagues throughout the globe Equal employer opportunity We are an Equal Opportunity Employer and are committed to ensuring equal employment opportunity to all applicants. All hires to our team are based on qualifications, merit, and business needs. It is our policy to give equal employment opportunities to all qualified persons without regard to legally protected characteristics, or any other consideration made unlawful by applicable federal, state/provincial, and/or local law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience, please contact us via ****************. We work with selected partners and therefore ask recruitment consultancies to refrain from contacting us by mail or telephone. Disclaimer: The duties listed above are intended only as representation of the essential functions of this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job advertisement does not constitute an employment agreement between the employer and employee and is subject to change at the sole discretion of the employer. Nothing in this document alters an employee's at-will employment status. Please note that the salary information is a general guideline only. Individual compensation will be determined by various factors such as scope and responsibilities of the position, experience, education, skills, location, and market and business considerations. Applications must be submitted via our career site. #LI-BH1 #LI-onsite Apply now and join our team! Ready for your next step? Click on 'Apply now' to get started right away! As long as the position is advertised, you can apply at any time. We value diversity and therefore welcome all applicants - regardless of gender, nationality, ethnic or social origin, religion/belief, disability, age, sexual orientation and identity, and any other protected status. You can find out more about our culture here Culture at Körber - it's worth taking a look! If you have any questions or technical problems, please send us an e-mail to ****************. Brenda Suheili Hernandez Nazario is the responsible person for this job advertisement. We work with permanent partners and therefore ask recruitment consultants to refrain from contacting us by e-mail or telephone. Körber Technologies GmbH is the lead company of the Körber Business Area Technologies. Körber is an international technology group with about 13,000 employees at more than 100 locations worldwide. In the Business Areas Pharma, Supply Chain, and Technologies, the Körber Group offers products, solutions and services that inspire. We, the Körber Business Area Technologies, develop customized solutions in the areas of machinery, equipment, software, measuring instruments, flavors, and services with a focus on the food and beverage industry. Beyond, our range of offerings includes innovative concepts for battery cell production. With our 25 global production, sales and service locations, we see ourselves as a strategic partner to our customers. Always keeping their goals in mind, we supply, deliver and integrate outperforming technologies with passion, precision and performance to help them reach their full potential.

We're seeking a candidate for a dual customer support and office administration position within our insurance company. In this role, you will be responsible for a wide range of office duties, including processing insurance medical claims, data entry, and providing exceptional customer service. You will utilize your fluent Japanese communication skills to assist customers with their inquiries and needs. Responsibilities: Processing insurance medical claims Acting as a liaison between customers and healthcare providers to process medical bills and claims. Data entry and document management Responding to customer inquiries and resolving issues General office administration tasks. Qualifications: Fluent in Japanese (reading, writing, and speaking) Experience in a healthcare-related field Basic computer skills (Microsoft Office Suite) Strong communication and interpersonal skills Ability to multitask and prioritize tasks effectively Detail-oriented and organized Business hours: 8:30-17:30 Work hours: Flexible work schedule (part-time or full-time) Location: Richmond, VA(on-site) Salary: $20.00~/hour (negotiable) Visa Support: No Package Details

LifeSpire of Virginia is seeking an Executive Administrative Assistant to support our Home Office Team in Glen Allen, VA! Please apply if interested. The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership. This role manages executive calendars, board and committee coordination, corporate documentation, and office operations while handling sensitive and confidential information with discretion. The ideal candidate is highly organized, detail-oriented, and excels in communication and relationship management. Key Responsibilities Provide comprehensive administrative support to the CEO, COO, and CFO, including correspondence, reports, expense tracking, and board materials. Manage executive calendars, meetings, conference calls, and travel arrangements. Coordinate and support Board of Trustees, RAC, and senior leadership meetings, including agendas, minutes, presentations, and follow-up. Prepare PowerPoint presentations for board, leadership, and management meetings. Maintain corporate records, bylaws, board documentation, and annual disclosure filings. Serve as primary administrator for BoardEffect and other reporting dashboards. Manage company vehicle fleet records, compliance, and scheduling. Oversee office operations, including supplies, space planning, office moves, and landlord coordination. Coordinate onboarding and offboarding of home office staff in collaboration with IT and leadership. Publish and distribute internal communications to home office staff. Participate in senior management meetings and record meeting minutes. Provide support during community or organizational emergencies. Perform other related duties as assigned. Key Competencies Customer-focused mindset (serving communities, residents, and colleagues) Strong organizational and time-management skills Excellent written and verbal communication Professional judgment, integrity, and discretion Ability to manage multiple priorities efficiently Strong relationship-building skills Technical proficiency and attention to detail Qualifications Minimum of 3 years of administrative experience, preferably supporting senior leadership Advanced proficiency in Microsoft Word, Excel, and PowerPoint Strong communication and interpersonal skills Exceptional attention to detail and organizational ability Ability to handle confidential information independently Comfortable working in a fast-paced environment with competing priorities

The Office Manager is responsible for performing clerical, accounting and administrative duties including greeting customers, answering phones, scheduling repairs, typing correspondence, preparing various reports, account receivables, filing and general human resources administration. DUTIES / RESPONSIBILITIES * Performs financial duties including processing of payments, preparing daily deposit log, petty cash reconciliation, collect receivables and submitting receivable adjustments. * Provide accurate, timely payroll and HR-related administration and recordkeeping. * Collect and record payments for completed repairs and manage A/R. * Greets and assists customers, schedules vehicles for estimates, checks-in vehicles, performs follow-up calls to customer upon completion of vehicle. * Asks for the sale and/or attempt to schedule customers for an estimate to achieve a closing ratio of 75% (minimum). * Prepares various reports and updates including morning reports, rental updates, accounts receivable reports, Repair Center and production reports. * Reviews repair orders for accuracy. * Maintains and organizes vendor invoices, bulletin boards, break rooms, employee files, office supplies and front office. * Attend daily release meetings. * Other duties as assigned. EXPERIENCE / SKILL REQUIREMENTS * 3+ years of prior general office management, A/P, A/R and payroll experience required. * High school degree, college degree preferred. * Skill in preparing, analyzing and interpreting workload data * Knowledge of and use of word processing and management systems * Strong attention to details. * Ability to receive direction and work well with others. * Good verbal and written skills * Proficient with Microsoft Office (Outlook, Word, Excel) * Valid driver's license and insurable driving record. PHYSICAL REQUIREMENTS * Essential physical requirements include: * Ability to stoop, bend and kneel, squat, kneel and pulling * Extended periods of kneeling, bending, squatting and stooping * Carry and lift heavy objects (up to 50lbs) * Standing, sitting and walking * Performing repetitive motions WORK ENVIRONMENT * Exposure to: * Paint, fumes and particles * Dirt / Dust * Chemicals / Toxins * Varying heat / cold * Intermittent noise * All duties, responsibilities and experience are subject to change by location

Job DescriptionBenefits: 401(k) matching Bonus based on performance Employee discounts Health insurance Paid time off Job Responsibilities Staff Management: Hiring, training, scheduling, directing, and supervising office staff. Patient Relations: Greeting patients, resolving complaints, overseeing appointment scheduling. Financial Oversight: Handling billing, payroll, processing insurance claims, and maintaining the practices budget and accounts. Regulatory Compliance: Ensuring compliance with OSHA, HIPAA, state, and federal regulations. Office Operations: Maintaining and updating patient records, managing supplies and inventory, and implementing office procedures. Marketing & Communication: Managing public relations, marketing efforts, and internal/external communications. Education and Experience Requirements High school diploma or equivalent; an associates or bachelors degree in business or healthcare administration is often preferred. Several years of experience in dental or medical office administration is often required. Training or certification in dental office management or healthcare administration may be advantageous. Essential Skills Leadership: Ability to inspire and motivate staff while managing difficult situations. Communication: Clear verbal and written communication with patients, staff, and vendors. Customer Service: Professional and patient-focused attitude. Organizational Skills: Managing schedules, files, financial records, and multitasking effectively. Technical Skills: Proficiency in dental software for scheduling, billing, and recordkeeping. Problem-Solving: Ability to resolve issues efficiently and diplomatically. Additional Qualifications Experience with electronic health record systems and comprehensive knowledge of dental terminology and procedure codes is often expected. Some employers may prefer candidates with marketing, technology management, or HR skills.

Full-time Description C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Hospice of Virginia is hiring a CTA to support their Richmond office. Come join our compassionate growing team of professional clinicians who make a difference in the lives of patients and families facing end of life journey. We offer comprehensive benefits including a generous PTO program, 401K plus match, and competitive salaries. Shift Information: Monday-Friday 8a-5p What We offer: * Great culture and team atmosphere * Comprehensive benefits, including medical, dental, and vision, effective on the first of the month * 401(k) retirement plan with a generous company match * Generous time off accruals * Paid holidays * Tuition Reimbursement * Employee Referral Program * Merit Increases * Employee Discount Programs What You'll Do: * Manage all daily clinical records functions including establishing and implementing clinical records policies. * Ensure clinical record systems are maintained in compliance with state, federal and other regulations. * Maintain comprehensive working knowledge of state, federal, and other documentation regulations and serves as a resource for appropriate organization personnel. * Protect all clinical records through the establishment and implementation of control procedures for all open and closed records. * Protect the confidentiality of patient and organization information through effective controls and direct supervision of clinical records. * Forward copies of clinical records to authorized users according to policy. * Complete an administrative record audit following patient discharge and forward the record to the Clinical Supervisor for clinical audit. Qualifications: * Prefer at least three years' experience in clinical records management, preferably in hospice care operations. * LVN/LPN license preferred, but not required. * Information systems knowledge required. * Demonstrated ability to supervise and direct clerical personnel. * Demonstrates good communication skills and public relations skills. * Demonstrates autonomy, organization, assertiveness, flexibility, and cooperation in performing job responsibilities. We may text you during the hiring process. By proceeding, you give us permission to text you at the mobile number provided. Message and data rates may apply. Message frequency varies. Reply 'Opt Out' at any time if you no longer wish to receive text messages regarding our opportunities. Employee wellbeing is top priority at Addus Homecare, and we're thrilled to announce our recognition as the top healthcare company on Indeed's 2024 Top 100 Work Wellbeing Index.

Title: Administrative Assistant to Operations State Role Title: 19013 Hiring Range: $20-$22 per hour Pay Band: 3 Recruitment Type: General Public - G Job Duties This position is wage/hourly and will work Monday-Friday, during core business hours of 8:00 am to 5:00 pm. There are no state benefits offered with this position. This position is authorized to work for a renewable, maximum of 1500 hours per year. The Department of Behavioral Health and Developmental Services (DBHDS) is seeking a highly skilled professional accustomed to working with a vast level of autonomy to provide statewide administrative support to the Office of Human Rights (OHR). This position is responsible for administrative support to each of the five (5) regions and the facility operations team, to include interaction with OHR leadership, managers, advocates, and other stakeholders by handling a variety of tasks in order to ensure that all office mandates are fulfilled and interactions between OHR/DBHDS and others are positive and productive. Position is located onsite at DBHDS Central Office. Limited telework option available after probationary period. Additional duties include: • Initial review and triage of new provider policies. • Administratively issuing corrective action plans for identified human rights violations. • Distributing Local Human Rights Committee (LHRC) fact-finding hearing materials to provider di-rectors and LHRC members. • Uploading LHRC agendas and minutes onto the Commonwealth Calendar. • Creating and maintaining updated LHRC rosters. • Pursuing and tracking annual provider information forms and newly licensed provider contact forms. • Providing primary support to fulfill FOIA requests. • Providing coverage in deleting, reopening, and administratively closing reports in the OHR web-based reporting system. • Providing daily coverage for the central office phone/voicemail service. • Providing administrative and quality assurance support in the review and maintenance of tracking OHR code mandated activities. Minimum Qualifications • Extensive knowledge of office practices and procedures. • Experience providing support to a team of professional staff in an office setting. • Experience collecting and distributing meeting documentation. • Experience operating a computer and automated systems including MS Office, Adobe, TEAMS, SharePoint, Internet Explorer and Chrome. • Experience creating, manipulating, and maintaining spreadsheets. • Excellent time management skills, with the ability to work with minimal supervision. • Excellent verbal and written communication skills, as well as exceptional customer service skills with internal and external customers. • Ability to establish effective working relationships. • Ability to manage diverse assignments and maintain accurate records/tracking mechanisms. Additional Considerations • Previous experience as an administrative assistant or providing office support. • Knowledge concerning general principals of advocacy or public and private human service delivery systems, or DBHDS licensed services and Medicaid funded programs. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. For consideration, interested applicants must apply by completing the online application and/or submit a resume. However, emailed, faxed, and hand-delivered applications and/or resumes will not be accepted. Applications must be submitted by 11:55 p.m., on the listed closing date. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly. For any technical assistance with the jobs.virginia.gov website, please contact **********************************. Contact Information Name: ShaKiera Miles Phone: N/A Email: ********************************* - Inquiries Only/No Submissions, to include resumes. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Richmond Hotel Ideally located in the heart of everything that makes Richmond a unique and special destination, the Omni Richmond Hotel is known for refined Southern hospitality in an elegant and relaxing setting. Nestled within the historic and vibrant Shockoe Slip district, our guests enjoy a location adjacent to timeless architecture, restaurants, nightlife and the scenic James River. The Omni Richmond is at the very center of Richmond's financial and legislative districts, blocks from the Virginia State Capitol. Omni Richmond's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Richmond Hotel may be your perfect match. To work closely with Director of Front Office Operations and night staff to ensure maximum Front Office operating efficiency during the evening hours. Responsibilities Handle all training with associates to ensure Omni Standards. Communicate with all department managers on continuing basis. Especially the communication with Night Audit each evening/morning. Handle all guest complaints maintaining a satisfactory impression with the guest on resolving any complaints. Be very familiar with the hotel computer system for training maintenance and trouble shooting. Complete weekly supply inventories to ensure adequate pars of such. Complete rate discrepancy report and make needed changes. Block/assign applicable arrivals for the following day; i.e. V.I.P.'s, ESP's, Special Requests, etc. Prepare group information sheets. Complete check-out with balance report. Complete credit check daily. Adhere to all Systems & Controls of the Front Office and appropriate areas of responsibilities. Assure knowledge and training of Marketing Programs of company and hotel. Work closely with the Loyalty Ambassador to ensure all select guests are being tracked and serviced. Qualifications Previous luxury hotel experience is required. Must be able to work a flexible schedule and willingness to work nights, weekends, and holidays. Ability to stand for the entire scheduled shift. Customer service oriented, ability to multi-task, detail orientation, and excellent organizational skills needed. Four year college degree, preferably in the hospitality industry Knowledge of Property Management Systems and related computer programs Strong knowledge of Microsoft Office Software. End of Job Description #IND123

Job Description The Corporate Office Administrator and Executive Assistant ensures high-level administrative and operational support to the Executive Team and corporate office. This role manages reception services, coordinates administrative workflows, and serves as a central resource for employees and visitors. The Administrator maintains office readiness, supports cross-departmental needs, and contributes to a positive, service-focused office environment. Reports to VP of Corporate Administration Executive Support Provide proactive administrative support to the Executive team and senior leaders. Manage calendars, schedule corporate meetings, and coordinate activities of the Executive Team. Arrange travel logistics, prepare itineraries, and manage expense reporting. Prepare meeting materials, presentations, agendas, and follow-up summaries as requested. Maintain professionalism and confidentiality across all executive matters. Primary Responsibilities Manage all reception functions, including greeting visitors, answering phones, and directing inquiries. Maintain a professional and welcoming office environment. Coordinate mail handling, shipping, and receipt of deliveries. Maintain office and kitchen supply inventories in partnership with the Purchasing Agent. Monitor and support general office maintenance needs Schedule and coordinate travel arrangements. Provide general assistance to the Human Resources department. Maintain and administer the employee lawn care program. Coordinate/lead events and functions for the corporate office to include Veterans luncheon, holiday parties, awards, anniversary luncheon and when needed in collaboration with branch locations. Provide notary services as needed (if certified). Perform other related duties as assigned to support the efficient operation of the corporate office. Required Qualifications / Attributes Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. Effective time management skills with the ability to meet deadlines. Ability to prioritize and manage multiple tasks in a fast-paced environment. Strong interpersonal skills and a customer service mindset. Ability to handle confidential information with professionalism and discretion. Proficiency in Microsoft Office Suite and related software. Flexibility in hours and schedule as necessary. Education and Experience Minimum of a HS Diploma/Associates degree in Business Administration or related field preferred. 5+ years of administrative support experience, including handling multiple priorities in a fast-paced environment 3+ years' experience supporting senior leadership or executives Experience managing complex calendars, travel and expense reporting Proficiency with Microsoft Office Suite; ability to create professional documents, presentations, and reports. Demonstrated track record for providing exceptional customer service Office management experience Event planning experience Virginia Notary Public certification a plus. Minimum Physical Requirements Ability to sit, stand, and move throughout the office as needed. Ability to use a computer keyboard, monitor, and telephone for extended periods. Ability to lift and carry up to 15 lbs. Ability to communicate effectively in person and over the phone. *Virginia Green is committed to a diverse and inclusive workplace. All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability or other legally protected status.

The Corporate Office Administrator and Executive Assistant ensures high-level administrative and operational support to the Executive Team and corporate office. This role manages reception services, coordinates administrative workflows, and serves as a central resource for employees and visitors. The Administrator maintains office readiness, supports cross-departmental needs, and contributes to a positive, service-focused office environment. Reports to VP of Corporate Administration Executive Support Provide proactive administrative support to the Executive team and senior leaders. Manage calendars, schedule corporate meetings, and coordinate activities of the Executive Team. Arrange travel logistics, prepare itineraries, and manage expense reporting. Prepare meeting materials, presentations, agendas, and follow-up summaries as requested. Maintain professionalism and confidentiality across all executive matters. Primary Responsibilities Manage all reception functions, including greeting visitors, answering phones, and directing inquiries. Maintain a professional and welcoming office environment. Coordinate mail handling, shipping, and receipt of deliveries. Maintain office and kitchen supply inventories in partnership with the Purchasing Agent. Monitor and support general office maintenance needs Schedule and coordinate travel arrangements. Provide general assistance to the Human Resources department. Maintain and administer the employee lawn care program. Coordinate/lead events and functions for the corporate office to include Veterans luncheon, holiday parties, awards, anniversary luncheon and when needed in collaboration with branch locations. Provide notary services as needed (if certified). Perform other related duties as assigned to support the efficient operation of the corporate office. Required Qualifications / Attributes Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. Effective time management skills with the ability to meet deadlines. Ability to prioritize and manage multiple tasks in a fast-paced environment. Strong interpersonal skills and a customer service mindset. Ability to handle confidential information with professionalism and discretion. Proficiency in Microsoft Office Suite and related software. Flexibility in hours and schedule as necessary. Education and Experience Minimum of a HS Diploma/Associates degree in Business Administration or related field preferred. 5+ years of administrative support experience, including handling multiple priorities in a fast-paced environment 3+ years' experience supporting senior leadership or executives Experience managing complex calendars, travel and expense reporting Proficiency with Microsoft Office Suite; ability to create professional documents, presentations, and reports. Demonstrated track record for providing exceptional customer service Office management experience Event planning experience Virginia Notary Public certification a plus. Minimum Physical Requirements Ability to sit, stand, and move throughout the office as needed. Ability to use a computer keyboard, monitor, and telephone for extended periods. Ability to lift and carry up to 15 lbs. Ability to communicate effectively in person and over the phone. *Virginia Green is committed to a diverse and inclusive workplace. All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability or other legally protected status.

We are looking for a highly organized and detail-oriented Healthcare Office Manager to lead and manage administrative operations in Kilmarnock, Virginia. This position requires excellent leadership skills, experience in healthcare administration, and the ability to streamline office functions effectively. Responsibilities: Manage daily office operations and administrative tasks. Oversee staff schedules, performance, and training. Ensure compliance with healthcare regulations and office policies. Maintain records, billing, and documentation processes. Coordinate communication between medical staff and patients. Requirements: Bachelor's degree in healthcare administration or related field (preferred). Minimum of 2 years of office management experience in a healthcare setting. Strong leadership and problem-solving skills. Proficiency in office software and electronic medical records (EMR) systems. Benefits: Competitive salary. Comprehensive benefits package. Opportunity to make a significant impact in the healthcare industry. Apply now and become an integral part of our healthcare team. View all jobs at this company

Bring your skills to the 2020 Kenworth Dealer of the Year! Kenworth Sales Company, a 38-location Kenworth and Isuzu truck dealership group, is looking for a Office Assistant/Administrative Assistant to join our Richmond, VA location. The primary function of the Office Assistant is to perform administrative functions at the dealership as directed by the District Office Manager. ** Due to federally mandated DOT regulations, Kenworth Sales Company is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening. DUTIES AND RESPONSIBILITIES: Answer all incoming phone calls, direct them to the appropriate party or take a message. Greet members of the public and direct them to the appropriate party or facilitates their requests. Cashier duties Assist with accounts payable process. Maintain files for parts tickets and service work orders. Sort and distribute mail daily. Maintain daily cash sales, deposit checks electronically, prepare deposits and process credit card payments. Reconcile coupons and post receipts. Oversee posting of miscellaneous receipts. Prepare and post journal entries. Review the cash sale schedule daily and follow-up on aging invoices. Order office supplies. QUALIFICATIONS: High school diploma or the equivalent. Must be able to efficiently operate telephone system. Familiarity with Excel, Word, computer systems and ten-key calculator. Truck industry experience a plus. Professional personal appearance. Excellent organization and communication skills. Ability to read, write, and comprehend English instructions and information. BENEFITS: Kenworth Sales Company promotes a progressive environment with an emphasis on teamwork, customer service, training and personal development. Stability - Company is financially strong with an established base of customers and is well-positioned for continued expansion. History of Excellence - Work for an award-winning dealership with a reputation for unsurpassed quality and customer service. Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans. Veterans are encouraged to apply! About the company: Kenworth Sales Company is a family of companies based in Salt Lake City, Utah of over 38 dealerships in the Intermountian West and Mid-Atlantic regions. An Equal Opportunity employer, Smoke Free/Drug Free Facility. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.

Amentum is seeking a Financial Administrative Assistant located in the Williamsburg area of Virginia. The Administrative Assistant manages daily financial operations, handling tasks like budgeting, payroll, accounts payable/receivable, reconciliations, financial reporting, cash flow and ensuring regulatory compliance, and assists the customer in administrative duties as outlined below and other ad hoc duties as required: Job Requirements: Secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements Strong bookkeeping abilities Proficiency in utilizing point-of-sales (POS) systems Preparing bank reconciliation reports Assisting and supporting the financial analyst Developing and maintaining overtime reports Oversight and management of project codes Managing all things timecards Administrative support to executive staff with office management responsibilities Create agendas, take minutes and disseminate notes Create, update and manage spreadsheets May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials Communicate effectively with other teams and clients both in written communication and verbal communication Works independently receiving a minimum of detailed supervision and guidance Receive and disseminate work/repair orders; arrange and coordinate repair of office equipment as needed Perform ad hoc administrative support to training exercises, as necessary May be required to travel in the US for up to two weeks at a time, potentially four times year Minimum Requirements: Must have a U.S. government security clearance at time of application Minimum of one (1) year experience working on the client computer system Preferred a degree in Finance or Accounting, or relevant experience Two (2) years general administrative support work with demonstrated experience that provides the required knowledge, skills and abilities A valid driver's license May require repetitive motion during work shift Proficient in Microsoft Windows applications including Microsoft Office Suite, Outlook, and SharePoint Analytical and software skills to support overall financial health and strategic planning, Strong interpersonal skills and professional demeanor Ability to lift 10 or more pounds US citizen or naturalized citizen Compensation Details: 25-44 The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws. Benefits Overview: Our health and welfare benefits are designed to support you and your priorities. Offerings include: Health, dental, and vision insurance Paid time off and holidays Retirement benefits (including 401(k) matching) Educational reimbursement Parental leave Employee stock purchase plan Tax-saving options Disability and life insurance Pet insurance Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits. Original Posting: 12/31/2025 - Until Filled Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs. Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.

Job Description Job Title: Office Manager Reports To: Operations Director Employment Type: Full-Time, Exempt (Salary) The Office Manager is responsible for overseeing clinic operations to ensure exceptional patient experiences, operational efficiency, and strong financial performance. This role provides leadership and direction to staff, supports professional development, and upholds a culture of excellence and patient-centered care. The Office Manager is accountable for patient satisfaction, compliance with KidMed standards, and the effective management of clinic resources. Key Responsibilities Leadership & Culture Partner with HR and the Operations Director to maintain target staffing levels through continuous monitoring and weekly reconciliation of staff-to-position control; proactively anticipate hiring needs, including coverage for leaves of absence or potential turnover. Engage with HR to successfully execute full-cycle recruitment. Lead onboarding and training of new team members. Conduct daily huddles to align staff with organizational priorities, share updates, and foster engagement through recognition initiatives (e.g., highlights from patient reviews, shout-outs from peers, community awards, etc.). Facilitate regular staff meetings to communicate updates, reinforce organizational values, and promote team engagement (e.g., recognition programs, company-wide initiatives). Foster a positive, patient-centered culture through structured engagement strategies, recognition tools, and consistent communication. Provide timely coaching and feedback to address performance concerns and workplace issues; manage documentation and disciplinary processes in partnership with HR. Conduct structured performance evaluations for new hires at 30, 60, and 90 days, incorporating input from relevant team leads. Participate in administrative on-call coverage, including weekends, as assigned. Operational Oversight & Financial Management Monitor operating expenses and financial performance against budget targets; implement corrective actions as necessary. Manage clinical and administrative scheduling to ensure adequate staffing, even-handed distribution of PTO, and equitable holiday coverage. Utilize Amion for schedule management, including real-time adjustments for absences and patient volume fluctuations. Ensure an optimal staff skill mix through training, development, and student placement oversight. Oversee timekeeping, payroll approvals, and bonus tracking. Review and approve reimbursements related to training and administrative expenses. Patient Experience & Community Relations Serve as the escalation point for patient concerns, billing inquiries, and service-related disputes, ensuring timely resolution and appropriate documentation. Maintain professional communication with external partners, including pediatricians, hospitals, and emergency services. Oversee patient records management, ensuring compliance with disclosure requirements and resolution of record integrity issues (e.g., duplicate charts). Manage patient payment reversals and ensure accurate entry of financial data. Administrative & Facility Support Monitor facility operations, addressing maintenance and security needs promptly. Oversee mail, faxes, and other correspondence, including the resolution of returned mail with potential clinical or financial implications. Manage cash and credit card processing, ensuring accurate reconciliation and deposit procedures. Monitor and manage the shared clinic email inbox. Distribute inquiries appropriately and follow through with relevant parties to ensure appropriate closure of items relevant to the clinic. Ensure accuracy of clinic documentation and electronic records (e.g., waiting room clearance, invoice scanning). Qualifications Demonstrated leadership experience in a healthcare or clinical operations environment strongly preferred. Exceptional communication, organizational, and problem-solving skills. Strong knowledge of medical office operations, employee scheduling platforms, electronic medical record (EMR), and Practice Management (PM) systems. Ability to cultivate a collaborative, high-performance, patient-focused work environment. Familiarity with payroll systems, HR policies, and basic financial management practices.

Benefits: 401(k) Competitive salary Dental insurance Employee discounts Health insurance Paid time off Vision insurance Back Office Operations Manager Job Type: Full-Time Schedule: M-F 10am - 6pm About the Role We're looking for a motivated and detail-oriented Back Office Operations Manager to join our team! This key leadership role is responsible for supporting gym operations, driving membership retention, and overseeing daily administrative and customer service functions. If you're passionate about fitness, customer experience, and operational excellence, this is the opportunity for you. Key Responsibilities Leadership & Customer Experience Drive membership retention by engaging with current members and promoting renewals and upgrades. Collaborate closely with the General Manager to resolve member concerns and operational issues. Serve as the liaison to the Corporate Customer Care Department, ensuring a smooth communication flow. Proactively manage cancellations and work toward member retention whenever possible. Operations & Administration Oversee daily cash handling procedures, including timely bank deposits and adherence to all cash management protocols. Manage retail sales processes, ensuring accurate transactions and inventory tracking. Maintain a clean and welcoming environment by partnering with the cleaning team and overseeing daily cleaning checklists. Ensure all member concerns are addressed promptly and professionally. What We're Looking For 1-2 years of relevant experience in operations, customer service, or sales College degree preferred, but not required Strong leadership, communication, and organizational skills Ability to handle difficult situations with patience, professionalism, and tact Comfortable with basic cash handling and computer systems Background in fitness or wellness is a plus Apply now to become part of a team that's passionate about people, fitness, and operational excellence! Compensation: $30,660.00 - $43,000.00 per year What started out in 1965 as a small gym in Venice Beach, California has since become the most well-known and traditional fitness company in the world - - Gold's Gym. Over the last 55 years, Gold's Gym has developed into a global brand with over 600 locations spanning 6 continents. Bodybuilding greats such as Arnold Schwarzenegger, Lou Ferrigno and Franco Columbu worked out at the original Gold's Gym, which went on to become the most legendary gym in the world. In the fitness industry, the brand enjoys cult status and universal appeal with 96% aided brand awareness. We attribute much of our success to our company culture. We're down-to-earth, reliable, and entrepreneurial - - but also enthusiastic, collaborative, and creative. If this feels like you, we can't wait to get your application!

Project Manager Do you thrive on organized chaos? Can you lead teams, manage multiple sites, and still notice when a trash can is slightly judging you? We're looking for an experienced, hands-on Facilities Manager who can jump in fast, take charge, and keep large-scale office and commercial cleaning operations running like a well-oiled (and very clean) machine. This is not a desk-only role. You'll be leading from the front, solving problems in real time, and making an immediate impact across multiple high-volume facilities. If you love ownership, responsibility, and seeing your work shine -literally-keep reading. 🏢 What You'll Be Running (Like a Pro) Manage 5Star+ large office and commercial facilities, ensuring cleaning services don't just meet standards-they impress Oversee two shifts and 24+ employees, including supervisors and cleaning staff Be the go-to person for our clients-building strong, professional relationships they can rely on Jump in hands-on at client sites when needed to support staff, fix issues, and keep quality high Coordinate staffing, scheduling, and labor coverage across all facilities Conduct inspections, audits, and performance evaluations (the good, the fixable, and the “let's do better”) Address client concerns quickly and implement smart, long-term solutions Train, coach, and motivate teams to keep morale, accountability, and productivity high Ensure safety compliance, company policies, and industry standards are always followed Manage supplies, equipment, inventory, and operational budgets Support company growth by keeping systems scalable and service top-tier ⏰ The Reality Check (a.k.a. Work Schedule) Willingness to work 10-12 hours per day Flexible schedule required-early mornings, evenings, some weekends, and on-call as needed (We know it's demanding. That's why we pay accordingly.) 🎯 What You Bring to the Table Proven experience managing commercial or office cleaning operations Experience leading large teams across multiple shifts and locations Strong leadership, communication, and problem-solving skills Ability to work independently and make smart decisions under pressure Excellent organization and time-management skills A professional, client-first mindset Reliable transportation and ability to travel between facilities Experience managing office building accounts Supervisory or project management background in janitorial or facilities services Bilingual abilities 💰 Why You'll Want This Job Competitive six-figure base salary Significant performance-based bonus tied to company expansion A leadership role with real influence-not just a title Opportunity to grow with a scaling organization and build something big If you're a leader who takes pride in operational excellence, isn't afraid of long days, and wants a role where your impact is obvious every single shift-we'd love to meet you. 🧽 Apply now and help us keep things running spotless.