Office manager/administrative assistant jobs in Saint Louis, MO - 101 jobs

NISA Investment Advisors, LLC (NISA) offers customized investment solutions for tax-exempt and taxable institutional clients. NISA manages over $298 billion in fixed-income and equity securities and over $172 billion in derivative notional value. We seek bright, motivated individuals who can contribute to our growing team of professionals. Candidates with a high degree of independent thinking, strong analytical and quantitative skills, and team-playing abilities are encouraged to apply. Responsibilities The Office Assistant will be a member of the Administration group that is responsible for day-to-day office functions in NISA's state-of- the art facility. With 400+ employees, NISA's office is designed to support collaboration and innovation with amenities such as an onsite cafeteria, an open floor plan that maximizes knowledge-share and training spaces that facilitate NISA's grow-from-within approach. Key responsibilities include: Provide reception area coverage and help with visitor management (including clients, vendors, candidates and other guests) Answer and direct incoming phone calls Assist with daily mail and deliveries Track and manage office supply inventory Help with presentation printing and binding Maintain and monitor office and conference room environments Other responsibilities as assigned Qualifications Associate's degree preferred; equivalent professional experience may be considered in lieu of a formal degree 2-5 years related experience strongly preferred Intermediate knowledge of MS Excel, Word, Outlook required Willingness to learn and support Video Teleconferencing meetings such as WebEx, Microsoft Teams, Zoom, etc. Must be detail-oriented and highly organized Excellent communication skills required Able to work cohesively in a team-oriented environment and be able to foster good working relationships NISA's culture encourages collaboration and innovation. We seek self-motivated, intellectually curious individuals willing to push themselves and others in an environment that celebrates fresh thinking. We equip employees with the resources needed to excel and we encourage personal development. NISA is dedicated to internally cultivating and rewarding talent. Employees at NISA are provided with a wide range of benefits, including health, dental, vision and life insurance options, paid time off, a competitive retirement plan, onsite cafeteria, fitness center, a health and wellness program and an educational assistance program. NISA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Scheduled Hours 40 Directs practice activities ensuring applicable policies, procedures and standard practices are adhered to for practice to run smoothly. Serves as a liaison for staff, physicians, department/division business office and others for cohesive management of the practice. Supervises, oversees and provides leadership functions for support staff and clinical staff which may include medical assistants, lab and x-ray technicians, nurses and others. Provides input to efficiently and effectively manage administrative systems, operations, finances, marketing and related clinical and patient services functions. Participates in the strategic planning and overall development of the practice. Job Description Primary Duties & Responsibilities: * Manages practice activities ensuring applicable policies, procedures and standard practices are adhered to for operation to run smoothly. * Coordinates patient services with physicians and staff to provide quality care in an effective manner, promoting and maintaining good public relations with patients and families. * Manages all aspects relating to support and clinical staff personnel, including hiring, orientation, scheduling, monitoring time, performance reviews, salary decisions, progressive discipline and terminations. * Supervises onsite charge entry, copy collection process and functions as working supervisor by covering front desk, medical records and billing functions. * Evaluates the efficiency of patient flow and other office operations to determine the most cost effective way of completing tasks; ensures continual quality improvement strategy, collects, measures and interprets operational and clinical income data: Identifies problems and organizes teams to develop and implement solutions, develops formal policy as necessary. * Collaborates with practice leaders to prepare and adhere to annual practice budget and strategic planning ensuring proper cost center methodology is followed in order to analyze the financial performance of the practice's cost centers. * Analyzes and presents financial reports and key performance indicators to physicians and leadership monthly. * May collaborate with marketing and clinical team to create and implement the practice's internal and external marketing plan and develop programs and initiatives that enhance patient revenue. * May oversee updates to the practice Web site and social media interactions. * Reviews the practice compliance plan annually and ensures staff receives annual training as applicable, as well as, all required certifications are not expired. * Maintains patient confidentiality by following the HIPAA Compliance Plan established by the practice. * Works with IT vendor to ensure working internet, server, computers, printers, scanners and other electronic equipment. * Ensures a proper inventory management system is in place for all practice supplies and develops relationship with all vendors and evaluates services needed for the practice. * Performs other duties as required. Working Conditions: Job Location/Working Conditions: * Normal office environment. Physical Effort: * Typically sitting at desk or table. * Repetitive wrist, hand or finger movement (PC typing). Equipment: * Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelor's degree or combination of education and/or experience may substitute for minimum education. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Relevant Experience (2 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting. Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Interpersonal Communication, Leadership, Oral Communications, Organizing, Physician Practice Management, Solution Implementation, Supervisory Management, Written Communication Grade C13 Salary Range $68,100.00 - $105,500.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email **************************** or call the dedicated accommodation inquiry number at ************ and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal * Up to 22 days of vacation, 10 recognized holidays, and sick time. * Competitive health insurance packages with priority appointments and lower copays/coinsurance. * Take advantage of our free Metro transit U-Pass for eligible employees. * WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness * Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family * We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. * WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: ****************************** EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Job Description Were currently looking for a professional, caring, and detail-oriented Insurance Account Manager to join our growing team. Risinger Insurance Agency is a family-owned, independent insurance agency that has proudly served our community for over 70 years. Since 1953, Risinger Insurance Agency has leveraged its extensive knowledge and industry experience to deliver personalized insurance solutions tailored to meet our clients needs. We are family-oriented, honest, and dedicated to providing the personalized service our clients deserve. Benefits Hourly Base Salary + Commission + Bonus Opportunities Mon-Fri Schedule Paid Time Off (PTO) Retirement Plan Hands on Training Career Growth Opportunities Responsibilities Manage client accounts, ensuring all policy information is accurate and up-to-date. Serve as the primary point of contact for client inquiries regarding policies, billing, and claims. Assist clients in selecting appropriate insurance coverage based on their needs. Process policy changes, renewals, and endorsements efficiently. Coordinate with insurance carriers to resolve client issues and facilitate claims processing. Maintain organized client files and agency records. Support the sales team by preparing quotes and proposals. Requirements Proficiency in computer tech skills Strong understanding of various insurance products (Property, Casualty, Life, Health). Excellent communication and interpersonal skills. Exceptional organizational and time management abilities. Detail-oriented with a commitment to accuracy. Ability to handle multiple tasks and prioritize effectively. Previous experience in an insurance office or other professional office setting is preferred.

Are you passionate about helping others? Do you enjoy leading others? Are you energetic and strive to learn new things? If so, we have an exciting opportunity for you! Esse Health is the largest independent physician practice in the St. Louis Metropolitan area with over 100+ physicians, in 35+ locations, serving nearly 130,000 patients. We are leading the health care community by placing patients and their physicians at the center of health decisions. Esse Health is more than a healthcare provider - it's a place where medicine is a calling and not just a profession. It's a team of extraordinary medical professionals with the latest ideas for keeping patients healthier. Esse Health is searching for a dynamic and experienced Office Manager for our Tesson Ferry Pediatrics office! In this role, you will provide overall direction for all activities related to administration, operations, personnel, facility, office management and safety. Ensure increasing levels of patient and employee satisfaction while improving efficiency. Supervise all employees assigned to the practice, including managing the employee performance review process and guiding employee relations through effective communications, coaching, training and development of staff. Responsible for financial transactions (i.e., supply purchase, accounts payables, credit card utilization) and facilitating a monthly financial review with Physicians. This position works closely with all members of the management team. Esse Health can offer you professional development, effective management and a stable and growing workforce. Come join us! A minimum of 3 - 5 years in a previous Management role within the healthcare industry is required. Qualifications: • Strong business acumen • Experience managing multiple employees • A demonstrated ability to lead people and get results through others • Strong team leader/player • The ability to organize and manage multiple priorities • Excellent oral and written communication skills • Proficient technology skills • EMR (Electronic Medical Record) experience preferred. To learn more about what it's like to be an Esse employee, please visit our social media pages on Facebook, Instagram and LinkedIn! Search "Essehealthbenefitsu". Benefit highlights & more! • Multiple medical coverage benefits • Generous PTO policy + 8 paid holidays • 401k match + profit sharing • Tuition reimbursement • Wellness program EOE

Job Description A team that is aligned and patient-focused creates a great environment for patients, and for you as a member of the team. This is what we strive to be and who we want to join us in providing the best care possible for patients to help our communities be healthier, feel better, and smile with confidence. We are seeking an Office Manager that shares our passion for patient care and education to lead the team. Responsibilities Manage business operations to exceed goals including scheduling, revenue optimization, expense control, and P&L responsibility including forecasts Partner with the Dentist(s) to lead the team by developing a collaborative, positive environment to support each member's success and development Work closely with other departments to ensure proper support for practice operation Deliver a superior patient experience demonstrating responsiveness and sensitivity to patient needs Complete all administrative tasks accurately and timely Qualifications Bachelor's degree in a business or healthcare discipline preferred Three (3) years management experience to include P&L oversight. Dental, medical, healthcare, or retail management experience is preferred Knowledge of dental insurance and explanation of benefits preferred Excellent time management and analytical skills with the ability to quickly resolve issues Excellent communication skills with both the team and patients Proficient with Microsoft Office products and working with dental software, experience with Dentrix preferred Willingness to travel up to 20% to support surrounding offices Benefits As a valued team member, you'll enjoy a rewarding career with growth opportunities and a comprehensive benefits package. Benefits for Office Managers include: Medical, Dental, and Vision Insurance Life Insurance, Short-Term and Long-Term Disability Insurance Flexible Spending Accounts Wellness Program Paid Time Off and Paid Holidays Quarterly Bonus Opportunities Employee Referral Program Bonuses 401k Career Growth Opportunities An equal opportunity employer and an advocate for diversity and inclusion Salaried Rate$55,000-$65,000 USD We take great pride in helping our communities be healthier, feel better, and smile with confidence. Daily, we are driven by our vision to provide an elite patient experience tailored to their needs to receive the best care possible. Not only do our team members find it rewarding to help patients be healthier, but they also enjoy being part of an organization that supports their growth. Our commitment to professional development and promoting internally when appropriate allows for tremendous career opportunities.

Are you ready to lead a dynamic team and make a difference in the world of healthcare? Join us at Hill Vision Services, where we pride ourselves on delivering exemplary patient care and fostering an environment where our staff can thrive! Hill Vision Services is a busy ophthalmology practice with offices in the Lake St. Louis, Creve Coeur, MO and Glen Carbon, IL areas. Our team members are the backbone of our practice and are the ones who make the patient experience an amazing one. We have an opening for an Office Manager at our Lake St. Louis location. About Us: We are a premier ophthalmology medical practice committed to providing comprehensive vision care to our community. Our popular services include cataract surgery and diabetic eye care. We treat a wide range of vision concerns, from glaucoma to corneal disease. Why Join Us? Competitive health insurance benefits Generous 401k matching with immediate vesting Immediate accrual of paid time off Paid holidays from day one Free counseling and support services Exciting employee perks package Key Responsibilities: Lead daily clinical and operational functions with a focus on excellence and efficiency. Collaborate with physicians and department leads to align and structure our team for success. Manage staffing, schedules, and workflows to maximize patient access and accelerate growth. Oversee provider credentialling. Implement quality assurance and performance improvement measures. Facilitate effective communication and collaboration among staff and physicians. Utilize HR tools for recruitment, onboarding, and staff development. Identify and act on practice development opportunities to increase market share. Promote a culture of cross-functional problem-solving and continuous improvement. What We're Looking For: 3+ years of management experience (ophthalmology preferred). Proven experience in developing and executing human resources and operational plans. Experience managing and leading practice staff. Experience managing payroll, staff onboarding, disciplinary actions, and performance reviews. Strong interpersonal and communication skills. Ability to manage time and priorities effectively. Excellent customer service skills and the ability to work with diverse teams. Integrity and confidentiality in handling patient information. High proficiency in Microsoft Office, especially Excel. If you're passionate about healthcare and ready to take on new challenges, we want to hear from you! Apply now and embark on an exciting journey with Hill Vision Services. #INDOTHER

Job DescriptionBenefits: Bonus based on performance Competitive salary Paid time off Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT department Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Job DescriptionDescription: We are seeking a detail-oriented and highly organized Bookkeeper / Office Manager to support the accounting operations for our organization, including LIHTC properties, non-profit operations, general contracting, property management, and development companies. This position plays a key role in ensuring our financial documentation is accurate, timely, and well-organized. Key Responsibilities Accounting Data Entry ? Log and enter invoices into QuickBooks Online and Yardi Breeze across all entities. ? Review invoices for accuracy, coding, and proper supporting documentation. ? Prepare, maintain, and organize both digital and physical invoice files. ? Assist with month-end tasks, including maintaining backup folders and supporting documentation. Accounts Receivable Intercompany Transactions ? Monitor accounts receivable balances across all entities and help track outstanding items. ? Assist in recording, tracking, and reconciling intercompany transactions. ? Communicate discrepancies or missing documentation to management promptly. ? Help maintain organized records to support AR reporting, audits, and monthly financial reviews. Office Management Administrative Support ? Process all incoming mail daily; organize, route, and log documents as needed. ? Maintain physical and digital filing systems for invoices, receipts, contracts, and financial records. ? Support the department with scanning, uploading, and document management tasks. ? Keep accounting office materials, supplies, and forms organized and available. Compliance Organization ? Ensure documentation standards support audits, LIHTC compliance requirements, and internal reporting. ? Follow established accounting and filing procedures; provide suggestions for process improvements. ? Support the Finance Accounting Manager with administrative, organizational, and compliance-related tasks. Requirements: Skills Qualifications ? Prior bookkeeping or accounts payable/receivable experience preferred. ? Experience with QuickBooks Online and/or Yardi Breeze is a plus. ? Strong organizational skills and ability to maintain structured filing systems. ? High degree of accuracy and attention to detail. ? Ability to handle confidential financial information. ? Strong written and verbal communication skills. ? Ability to manage multiple tasks in a fast-paced environment and switch between entities efficiently.

Job Description Office Manager / Staff Officer Level 4 TULK is a leading boutique consulting firm providing technology and management consulting services to the US Federal Government. Our expert team assists Defense and National Security clients in acquiring, designing, managing, and developing advanced technology systems and business practices to advance their missions. We offer tailored benefits, including medical, dental, and vision insurance, long and short-term disability, flexible work schedules, cash bonuses, access to technology, tuition reimbursement, 401k, and more. We are looking for applicants with a broad range of skills and interests to join our team. At TULK, we carefully match our employees with assignments that best fit their unique skill sets and career goals. If you're interested in the position below, we encourage you to apply and take the next step in your career with TULK. About the Work The Office of Geography provides integrated geographic data, products, and services with a focus on high-priority regions of the world in support of the warfighter and the national security objectives of the U.S. Government. SFG's functions include the following: Integrating geographic data, products, and services into GEOINT analysis to answer key intelligence questions, demonstrating added value to the intelligence cycle; Providing data, products, and services access, discoverability, and standards promulgation in order to ensure that the content is available via the Map of the World; Leverage international programs, such as the Multinational Geospatial Co-production Program (MGCP) and other coproduction agreements to satisfy requirements; Managing current operations, future operations, and future plans including immediate and crisis support via an established operations cell. Support the Government through strategic communications, collaborative engagement and secretariat responsibilities. Actively engage with the community members and partners as directed by the Government. Support preparation of read-ahead material. Develop, prepare and edit minutes, reports, communications products, presentations, talking points and other communications products, as required, which integrate a common functional management message. Your Duties Drafts and maintains internal administrative instructional and informational material for use in improving and standardizing business operations. Executes a variety of administrative functions including, but not limited to: racks and assists with space and equipment requirements and property management o Assists with records management Assists with information management Assists with security administration Assists with other related activities Generate status reports for supported activities. Assists with the proper procedures of responding to all space and equipment related requests. Ensures proper formats are provided with all space and equipment-related submissions. Maintains office records for all space and equipment requirements. Collaborates with Stakeholders to resolve space and equipment-related issues Required Skills and Experience Top Secret SCI (TS/SCI) Security Clearance US Citizenship Demonstrated experience in leveraging a range of data sources for: space and equipment requirements and property management, records management and information management, security administration, and other related activities Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, publications, graphics, and maintaining hard/soft copy files. Demonstrated experience with creating and maintaining databases, summary data, spreadsheets, and graphic documents. Demonstrated experience with building complex formulas within Excel to extract data from large spreadsheets. Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data metrics.

The Office Manager serves as the central hub of communication, administration, and operational support for Restoration Community Church (RCC). This role ensures that the rhythms of ministry run smoothly by coordinating weekly worship preparation, maintaining church communication systems, supporting staff and ministry teams, and managing essential operational processes. In this expanded role, the Office Manager provides high-level organization, hospitality, confidentiality, and proactive support, serving as a key representative of the mission and ministry of RCC. Salary: Hourly Requirements While all tasks are important, it is equally important that they be done in a manner that is consistent with the mission of the church and in the spirit of the Gospel. 1. Sunday Worship Service Coordination * Prepare weekly worship bulletins and service materials in partnership with the music and pastoral staff. * Prepare liturgy packets and service documents. * Create announcement slides and worship visuals. * Support AV team with slide preparation and communication. * Maintain weekly coffee and communion supplies. * Ensure building readiness with Deacons for Sunday (locks, supplies, cleanliness). 2. Communication & Information Management * Serve as primary point of contact for email, phone, and office inquiries. * Maintain church calendars, schedules, and central communication systems. * Produce weekly Friday email newsletters and special email communications. * Update church website content including sermons, events, and ministry information. * Maintain ChurchTrac records, registrations, events, and congregant information. * Manage confidential information (giving, membership, communication). 3. Administrative & Ministry Support * Support pastors and ministry staff with scheduling, logistics, and administrative tasks. * Assist Clerk of Session with membership records, baptisms, and reporting. * Support membership classes and new member onboarding processes. * Maintain organized electronic and physical files for staff, ministries, and operations. * Assist with communication and logistics for congregational care. 4. Events & Ministry Operations * Provide administrative support for seasonal events, retreats, luncheons, and trainings. * Manage registrations and communication for church-wide events. * Coordinate purchasing, supplies, and onsite logistics. * Assist deacons with mercy needs, scheduling, and facility-related tasks. 5. Facilities & Vendor Coordination * Serve as liaison between church staff and facilities providers. * Maintain facility use calendar, building access, and key records. * Coordinate facility inspections, maintenance visits, and service schedules. * Ensure kitchen, office, and building supplies are replenished. 6. Finance & HR Support * Process and securely handle financial documents, deposits, and statements. * Coordinate with Finance Team and LEM for reporting and recordkeeping. * Manage annual giving statements and contribution records. * Support HR onboarding and employment documentation. Qualifications: * Strong organizational and administrative skills. * Excellent written and verbal communication. * High attention to detail and ability to manage multiple tasks. * Proficiency with Microsoft Office, Google Workspace, ChurchTrac, MailChimp, and Squarespace (or willingness to learn). * Ability to work independently and maintain confidentiality. * Commitment to the mission and values of RCC. Work Hours & Expectations * 30-40 hours per week. * Hours primarily between 9am-4pm. * Hybrid work allowed (days to be determined with pastor). * Some seasonal or event-related flexibility required. * Must maintain confidentiality and use discretion in all matters. Evaluation & Support * The Office Manager meets regularly with the Senior Pastor for support, communication, and evaluation of responsibilities, workload, and professional development. How to Apply Primary Contact: Dan Song Email: daniel@rescom.church Phone: ********** Apply Online: View

at Levens Orthodontics Join Our Team and Brighten Lives One Smile at a Time At Levens Orthodontics, we make it our mission to give our patients reasons to smile every day. Now, we're seeking a talented Office Manager to join our passionate team and help us maintain our commitment to quality dental care. Operating Hours -Monday: 9:30am - 6:00pm, Tuesday: 8:30am - 6:00pm, Wednesday: 7:30am - 5:00pm, Thursday: 7:30am - 5:00pm, Friday: 8:00am - 1:00pm Benefits & Perks: Quarterly Bonus Potential - up to $700 Health, Vision, and Life Insurance 401(k) Safe Harbor Plan with a 3% Employer Contribution *Subject to Terms and Eligibility Competitive Dental Services Employee Discount 6 Paid Holidays & PTO Flexible Spending Account Health Savings Account Scrub Allowance Continuing Education Allowance Licensure/Certification Reimbursement Qualifications: High School Diploma or Equivalent Minimum 5 years of dental admin experience. Experience managing a team. Ability to partner with the doctor and the executive team to achieve practice performance targets. Knowledge of federal and state labor law regulations. Knowledge of English composition, grammar, spelling, and punctuation. Skilled in the use of standard office equipment including telephones, calculators, copiers, fax, computers, and computer software (MS Excel, Word, Practice Management software). Maintain composure and professionalism when exposed to stressful situations. Ability to engender trust from the executive team, doctors, co-workers, and patients. Work cooperatively with management, staff, and patients. Proficient in using conflict resolution and problem-solving techniques to manage conflict, patient complaints, and other discord. Prioritize, organize, and complete tasks in a timely and independent manner. Ability to accept constructive criticism. Understand and follow written and verbal instructions, collect data, establish facts, draw valid conclusions, and maintain confidentiality. Communicate and express thoughts and ideas competently. Ability to quickly grasp relevant concepts regarding duties and responsibilities. Physical and Environmental Requirements: May be required to lift up to 25 lbs. Active movement throughout the day: sitting, walking, standing, squatting, bending, stooping, reaching, etc. (not a sedentary position). Vision: close vision, depth perception, and ability to adjust focus. Hearing: able to satisfactorily communicate with patients, doctor, and other staff members to ensure that verbal communication is clearly understood, or a satisfactorily-equivalent method of communication. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or operating equipment. May be required to administer CPR. Occasional exposure to toxic or caustic chemicals and radiation. Exposure to moderate noise levels and fast-paced, high anxiety environments. As an Office Manager, you will: Coordinate seamlessly with the Regional Directors of Operation, doctor(s), and corporate departments to streamline business operations and ensure proficient practice functioning. Oversee all facets of patient care, from appointment scheduling to financial coordination, while emphasizing exceptional customer service and patient satisfaction. Serve as the primary communication channel between key stakeholders, fostering a positive and collaborative work environment for the team. Facilitates communication from the executive team to doctors and team members. Supervises support staff to ensure maximum production and service. Coordinates with the Accounting Department on accounting functions including accounts payable, accounts receivable, bank transactions, accounting reports, and practice budgeting. Assists with recruiting efforts through application screening, interviewing, and hiring. Oversees patient care by scheduling appointments, coordinating financial arrangements (including billing and insurance), maintaining patient records, and following up on delinquent accounts. Educates and motivates support staff to achieve excellent customer service and patient satisfaction from services rendered by the practice staff. Partners with doctor and the executive team to conduct performance evaluations, coach for performance improvement, and discharge staff as needed with assistance from executive team and doctor(s). Prepares work schedules for staff to assure optimal production and service. Trains support staff in their respective positions. Assists with new hire orientation. Coordinates continuing education events. Consistently administers personnel policies as written and distributes to staff as needed. Maintains employee personnel files and licensing records. Acts as a liaison between patients and staff concerning problems and complaints and attempts to resolve the matter(s). Ensures all required employment, payroll, and benefit documentation is obtained from staff and maintained in the proper files. Assists with tracking and reporting as needed. Keeps practice in compliance with health regulations and OSHA. Assures that the practice property is clean, professional and well-kept and that all clinical and office equipment is kept in proper working order and arranges for landscaping/gardening or other services as required. Assists the employer with developing a marketing program to maintain the financial welfare of the practice. Reviews fee structures for products and services with the executive team and implements changes to achieve financial success. Research costs associated with purchasing supplies and equipment to ensure the most advantageous price is obtained. Why Choose Levens Orthodontics? Established and Expanding Practice: With a legacy rooted in orthodontics, our practice has been serving the Western St. Louis area since 1988. We've grown to include a second location in the Southern St. Louis area in 2018, focusing on quality over quantity and earning numerous patient referrals. Expertise and Continuous Learning: Benefit from working with a team committed to extensive training, including specialized techniques like lingual orthodontics. Under the guidance of our lead Orthodontist Dr. Levens, a professor at St. Louis University, you'll gain a deep understanding of the "why" behind our methods, enhancing your professional growth and expertise. Supportive and Experienced Team: Join a small, close-knit office with a team comprised of several individuals who have been with us for 7-8 years. Our team includes dedicated business assistants and typically four orthodontic assistants, fostering a collaborative and supportive work environment. Why Being Partnered with P1 Dental Matters: Partnering with P1 Dental offers us: Cutting-edge Technology: Access to the latest in dental technology to enhance patient care Efficiency & Affordability: Better options for lab work and processes, ensuring top-tier care that's also affordable. Unwavering Support: It's not just about tools and technology; P1 Dental helps us deliver outstanding benefits to our team, without compromising the essence of our practice. Be Part of Something Bigger: By joining Levens Orthodontics and P1 Dental, you're not only stepping into a fulfilling role but also becoming part of a community dedicated to shaping the future of dentistry. Ready to embark on a rewarding journey with us? Apply today!

Benefits: * Competitive salary * Health insurance * Paid time off * Profit sharing Office Manager Employment Type: Full-time We are seeking a dependable and detail-oriented Office Manager to support the daily operations of our construction business specializing in roofing, siding, windows, and gutter installation. This position plays a key role in keeping our office organized and running efficiently while supporting management, field staff, customers, and insurance partners. The ideal candidate is adaptable, organized, and comfortable handling a wide range of responsibilities in a fast-paced environment, including administrative, customer service, insurance-related, and basic human resources support. Key Responsibilities Responsibilities may include, but are not limited to: * Managing general office operations and providing administrative support * Answering phones, responding to emails, and assisting customers in a professional and timely manner * Scheduling appointments, inspections, and project-related meetings * Maintaining accurate records, files, and documentation * Assisting with job setup, tracking, and close-out paperwork * Supporting insurance-related processes, including claim documentation, correspondence, and follow-ups * Preparing and organizing reports, invoices, and basic financial records * Coordinating communication between office staff, field crews, vendors, and suppliers * Ordering office supplies and maintaining overall office organization * Supporting basic human resources functions, including employee onboarding and offboarding, maintaining personnel records, assisting with time tracking and payroll coordination, and serving as a point of contact for employee administrative questions * Assisting management with various administrative, clerical, and operational tasks as needed Qualifications & Skills * Strong organizational and time-management skills * Excellent written and verbal communication abilities * Ability to multitask and prioritize in a dynamic work environment * High attention to detail and accuracy * Proficiency with basic office software (email, word processing, spreadsheets) * Comfortable interacting with customers, contractors, field staff, and insurance representatives * Previous administrative or office experience preferred * Experience in construction, home improvement, or insurance-related environments is a plus, but not required What We Offer * Stable, full-time position * Supportive team-oriented work environment * Opportunity for growth within a growing company * Competitive pay based on experience

Benefits: 401(k) 401(k) matching Competitive salary Opportunity for advancement Paid time off Parental leave Training & development Job description This position directly reports to the Agency Owner at our State Farm Office, and is part of a two person team within our agency. Duties and Responsibilities: - Provide prompt, accurate, friendly, and cost-effective service by responding to inquiries from existing policyholders and the general public regarding insurance availability, eligibility, coverage, policy changes, transfers, claim submission procedures, and status, rates, billing clarification, payment plans, and procedures and make referrals for marketing opportunities as appropriate. - Complete quotes and applications for add-ons, replacement, or changes on auto & fire policies from existing customers. - Answers all phone calls and pivots to other products based on customer needs incoming service calls or walk-ins. - Manage Beginning of Day Tasks - calling for payments, policy changes/notices, claim assistance, sales tracker, schedule appointments for Agent - Meet customer service goals and assist with marketing goals as directed by the Agent. - Monitors and evaluates auto & fire loss and lapse/cancellation ratios. - Helps drive social media presence - Work closely with the Agent to build and grow the business's social media presence. Skills & Abilities: - Strong listening, oral, and written communication skills. - Initiative and Self Reliance: make decisions on a timely basis and take necessary actions without direction from others. - Goal-oriented: highly motivated and resourceful to achieve results. - Ability to learn and apply product and customer knowledge to professionally service, and assist in the marketing of State Farm products. - Problem-solving ability: apply and balance conceptual and analytical thinking by breaking down complex problems, evaluating alternative sources of action and their likely outcomes, and selecting the best alternative. - Ability to pay close attention to detail and accuracy. - Ability to create and maintain business relationships with prospects and policyholders. - Proven track record of trustworthiness, dependability, and ethical behavior. - Ability to organize and act on several activities concurrently. - Confidentiality, Integrity, and agency loyalty is a necessity. - Property & Casualty and Life & Health License required. Study materials provided. Compensation: - 15 Days of PTO/Sick Pay - Annual Salary Raise Eligibility - Salary & Bonus Compensation: $40,000 to $55,000 - Growth opportunity within Agency - 401k match Job Type: Full-time, in-office, small office setting

←Back to all jobs at Mediplex Hospice LLC Office Manager - Swansea, IL Medi-Plex Hospice is a certified Medicare Home Health Agency that offers comprehensive home health services to its clients. Quality care is the primary focus of our organization, and we make every attempt to personalize our service to meet the needs of our clients. It is important to us that service standards exceed the industry average. Medi-Plex Hospice is seeking an Office Manager to join our team! Responsibilities: Supervises and trains all clerical staff in hospice agency Exhibits excellent customer service skills Assists office staff with secretarial aspects of office organization, including but not limited to: filing, compiling charts, breaking down discharged charts; keeping copies of agency paperwork and opening packets updated and available for staff; ordering office equipment as necessary; reporting equipment problems or malfunctions to appropriate personnel Answers telephone inquiries and channels them appropriately Assists with staffing/schedules as necessary. Coordinates with contract therapy services as needed for scheduling visits Updates patient information in the computer system, maintains active patient records and active patient list Responsible for monthly reports as requested by Administrator Responsible for the Advisor Board Meetings which include sending notices, requesting and scheduling the meal, copying information and policy changes for each member Initiates referral information if necessary; maintains and tracks all referrals made to the agency Examines all paperwork turned in for completeness, logs all visits on statistical sheets, and maintains patient lists. Procures requested information from charts as needed for ADR requests Participates in case conferences, as needed Qualifications: High School graduate with the ability to efficiently manage staff and total office organization. At least one year of hospice experience preferred Computer, secretarial, accounting, medical terminology, and billings skills are desirable Good communication skills and the ability to deal effectively with the staff and public are very important Must possess a second form of ID (Social Security Card or Birth Certificate Please visit our careers page to see more job opportunities.

Benefits: Bonus based on performance Competitive salary Employee discounts Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $15.00 - $17.00 per hour

Job DescriptionBenefits: 401(k) Paid time off Profit sharing Immediate opening for part-time Administrative Assistant/Office Manager for small business in Bridgeton, MO area. This position includes covering all inbound phone calls, handling general administrative tasks involved in managing a front office, and backing up office staff when needed. This position requires excellent communication, organization, and problem-solving skills. Must be detail oriented, and proficient with basic math, grammar and keyboarding. Experience with Microsoft suite is required. Must have reliable transportation. Hours are part-time - Monday through Friday, 9 a.m.-3 p.m., with 30 min. lunch break. Benefits include 401(k)/Profit Sharing and paid vacation/holidays.

Dental Office Manager - O'Fallon IL La Cross Dental, a growing dental practice administration group with more than ten locations across the St. Louis metro area, is seeking an energetic, experienced, and upbeat Office Manager for our O'Fallon, Illinois office. Why Join Us? At La Cross Dental, we offer competitive compensation and a comprehensive benefits package, including: Paid Time Off (PTO) Paid Holidays Employer-Paid Life Insurance 401(k) with Employer Matching 6% Shortened Workweeks Medical, Dental, Vision, Short Term, Accidental Insurances available. Learning, Development, and Career Advancement Opportunities Competitive compensation and bonuses You'll also enjoy being part of a supportive, hard-working team that knows how to have fun-through employee and family events, contests, and wellness incentives. What You'll Do as Office Manager: As the Office Manager, you'll be the advocate for your office, keeping operations running smoothly, supporting your team, and ensuring practice growth while maintaining a positive culture and outstanding patient care. Key responsibilities include: Support doctors and clinical staff in treatment planning by ensuring patients understand their options Confidently present and discuss treatment plans with patients, including financial arrangements and insurance coverage. Use strong communication and customer service skills to increase case acceptance while maintaining trust and prioritizing patient care. Leading daily operations, including scheduling, production, collections, and insurance processes. Running morning huddles and maintaining office organization to meet production and collection goals. Training, mentoring, and welcoming new team members, doctors, and patients. Monitoring team performance and providing coaching to support growth and development. Ensuring fairness, transparency, and inclusivity in all staff interactions. Collecting payments at the time of service or within 30 days. Promoting a collaborative, drama-free workplace with a focus on professionalism. Leading by example-working smart, valuing teamwork, and emphasizing work-life balance. What You Bring: Experience in dental (preferred) or medical office management/administration. Proficiency in dental practice management software (Eaglesoft, CareStack, or similar). Strong background in insurance verifications, claims, prior authorizations, and collections. A hands-on leadership style and willingness to “jump in the weeds” when needed. Our Core Values: Integrity - Do the right thing, even when it's hard. Honesty - Keep your promises; commitment is an action. Engagement - Be present for each other and our patients. Respect - Treat people how they want to be treated. Fun - Enjoy your experience!

TULK is a leading boutique consulting firm providing technology and management consulting services to the US Federal Government. Our expert team assists Defense and National Security clients in acquiring, designing, managing, and developing advanced technology systems and business practices to advance their missions. We offer tailored benefits, including medical, dental, and vision insurance, long and short-term disability, flexible work schedules, cash bonuses, access to technology, tuition reimbursement, 401k, and more. We are looking for applicants with a broad range of skills and interests to join our team. At TULK, we carefully match our employees with assignments that best fit their unique skill sets and career goals. If you're interested in the position below, we encourage you to apply and take the next step in your career with TULK. About the Work The Office of Geography provides integrated geographic data, products, and services with a focus on high-priority regions of the world in support of the warfighter and the national security objectives of the U.S. Government. SFG's functions include the following: Integrating geographic data, products, and services into GEOINT analysis to answer key intelligence questions, demonstrating added value to the intelligence cycle; Providing data, products, and services access, discoverability, and standards promulgation in order to ensure that the content is available via the Map of the World; Leverage international programs, such as the Multinational Geospatial Co-production Program (MGCP) and other coproduction agreements to satisfy requirements; Managing current operations, future operations, and future plans including immediate and crisis support via an established operations cell. Support the Government through strategic communications, collaborative engagement and secretariat responsibilities. Actively engage with the community members and partners as directed by the Government. Support preparation of read-ahead material. Develop, prepare and edit minutes, reports, communications products, presentations, talking points and other communications products, as required, which integrate a common functional management message. Your Duties Drafts and maintains internal administrative instructional and informational material for use in improving and standardizing business operations. Executes a variety of administrative functions including, but not limited to: racks and assists with space and equipment requirements and property management o Assists with records management Assists with information management Assists with security administration Assists with other related activities Generate status reports for supported activities. Assists with the proper procedures of responding to all space and equipment related requests. Ensures proper formats are provided with all space and equipment-related submissions. Maintains office records for all space and equipment requirements. Collaborates with Stakeholders to resolve space and equipment-related issues Required Skills and Experience Top Secret SCI (TS/SCI) Security Clearance US Citizenship Demonstrated experience in leveraging a range of data sources for: space and equipment requirements and property management, records management and information management, security administration, and other related activities Demonstrated experience with performing research, contributing to the preparation of analytical/technical reports, publications, graphics, and maintaining hard/soft copy files. Demonstrated experience with creating and maintaining databases, summary data, spreadsheets, and graphic documents. Demonstrated experience with building complex formulas within Excel to extract data from large spreadsheets. Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present data metrics.

Dental Office Manager - Belleville IL La Cross Dental, a growing dental practice administration group with more than ten locations across the St. Louis metro area, is seeking an energetic, experienced, and upbeat Office Manager for our Belleville, Illinois office. Why Join Us? At La Cross Dental, we offer competitive compensation and a comprehensive benefits package, including: Paid Time Off (PTO) Paid Holidays Employer-Paid Life Insurance 401(k) with Employer Matching 6% Shortened Workweeks Medical, Dental, Vision, Short Term, Accidental Insurances available. Learning, Development, and Career Advancement Opportunities Competitive compensation and bonuses You'll also enjoy being part of a supportive, hard-working team that knows how to have fun-through employee and family events, contests, and wellness incentives. What You'll Do as Office Manager: As the Office Manager, you'll be the advocate for your office, keeping operations running smoothly, supporting your team, and ensuring practice growth while maintaining a positive culture and outstanding patient care. Key responsibilities include: Support doctors and clinical staff in treatment planning by ensuring patients understand their options Confidently present and discuss treatment plans with patients, including financial arrangements and insurance coverage. Use strong communication and customer service skills to increase case acceptance while maintaining trust and prioritizing patient care. Leading daily operations, including scheduling, production, collections, and insurance processes. Running morning huddles and maintaining office organization to meet production and collection goals. Training, mentoring, and welcoming new team members, doctors, and patients. Monitoring team performance and providing coaching to support growth and development. Ensuring fairness, transparency, and inclusivity in all staff interactions. Collecting payments at the time of service or within 30 days. Promoting a collaborative, drama-free workplace with a focus on professionalism. Leading by example-working smart, valuing teamwork, and emphasizing work-life balance. What You Bring: Experience in dental (preferred) or medical office management/administration. Proficiency in dental practice management software (Eaglesoft, CareStack, or similar). Strong background in insurance verifications, claims, prior authorizations, and collections. A hands-on leadership style and willingness to “jump in the weeds” when needed. Our Core Values: Integrity - Do the right thing, even when it's hard. Honesty - Keep your promises; commitment is an action. Engagement - Be present for each other and our patients. Respect - Treat people how they want to be treated. Fun - Enjoy your experience!