Office manager/administrative assistant jobs in Santa Cruz, CA - 207 jobs

Executive Administrative Assistant Chavez Management Group is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to Ownership. This role is ideal for a professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping executives and operations running smoothly. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare correspondence, reports, presentations, and meeting materials Serve as a primary point of contact between executives and internal/external stakeholders Handle confidential and sensitive information with discretion Coordinate projects, follow up on action items, and track deadlines Assist with office operations, team events and special initiatives as needed Qualifications: 3+ years of experience supporting senior executives Exceptional organizational, communication, and time-management skills High level of professionalism and confidentiality Strong proficiency in Microsoft Office / Google Workspace Ability to prioritize, multitask, and work independently Positive, can-do attitude with a service-oriented mindset Why Join Us: You'll work directly with ownership, gain exposure to high-level decision-making, and play a key role in keeping a dynamic organization operating at its best. This is an opportunity for someone who wants to be a trusted partner, not just an assistant. Retirement Plan Matching Health/Dental/Vision Insurance PTO/Holiday Pay

El Camino Health Medical Network is currently seeking a talented Executive Administrative Assistant to join our growing healthcare team in Los Gatos! Pay: $98,000-$125,000 Shift: Monday-Friday 8:00am-5:00pm El Camino Health Medical Network (ECHMN) is a growing healthcare provider organization dedicated to delivering high-quality, community-based ambulatory care across Santa Clara County. We strive to coordinate care that meets the unique needs of the diverse communities we serve, partnering with like-minded professionals who are passionate about simplifying the healthcare experience. At ECHMN, we foster a culture of teamwork, innovation, and excellence. By working together, we provide exceptional care to our patients while creating a supportive and rewarding environment for our team members. If you're looking to make a meaningful impact in a collaborative and patient-centered organization, we invite you to join us! The Executive Assistant (EA) provides high-level administrative support to the Medical Networks Executive Leaders. This role is essential in ensuring operational efficiency and effective communication across the Executive Leadership Team and external partners. The EA manages complex schedules, coordinates meetings and projects, handles confidential communications, and provides strategic administrative support across a wide range of duties. Essential Functions: Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Coordinate and manage calendars, schedule meetings, and prioritize appointments based on urgency and importance. Act as a liaison between the Executive Leaders (ELT), internal departments, and external stakeholders with professionalism and discretion. Develop and maintain organizational systems, including databases, trackers, and filing systems to support efficient workflow and communication. Prepare, proofread, and format reports, correspondence, presentations, and briefing documents. Research, compile, and synthesize sensitive information to support executive communications and decision-making. Attend meetings and events; prepare agendas, take minutes, and follow up on action items as needed. Submit and track contracts and licensing documents in collaboration with the contract management team. Coordinate and troubleshoot audiovisual and virtual meeting platforms (e.g., Zoom, WebEx). Draft and submit expense reports accurately and in a timely manner. Support front desk operations in partnership with the receptionist, including triaging incoming calls Assist with planning and logistics for internal events, meetings, and team huddles. Receive and address complaints from patients, staff, and providers, using service recovery practices as appropriate. Maintain high levels of confidentiality, tact, and diplomacy when handling sensitive information and interactions. Perform special projects and other duties as assigned by the CAO and VP. Minimum Requirements: Associate's degree and a minimum of seven (7) years of administrative experience, including at least three (3) years supporting executive leadership, OR Bachelor's degree and five (5) years of relevant administrative experience OR Equivalent combination of education and experience Experience: Minimum of five (5) years of executive-level administrative support experience Strongly preferred: Experience in a healthcare organization (e.g., medical group, ambulatory care organization, medical foundation, or acute care hospital) Experience handling confidential information and complex schedules in a fast-paced, high-demand environment Other: Project management certification preferred Experience with contract and database management systems is a plus Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong organizational skills with excellent attention to detail Exceptional verbal and written communication skills Ability to exercise sound judgment, discretion, and professionalism in all interactions Skilled in managing sensitive and confidential information with tact and integrity Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with project management tools and systems a plus Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization and with external partners Ability to anticipate needs, take initiative, and work independently while supporting a collaborative team environment Comfortable coordinating logistics and troubleshooting virtual and in-person meetings (e.g., Zoom, WebEx, audiovisual systems)

Required Profile (education, experience): Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment. Exceptional calendar management skills. Exceptional communication skills, verbal and written. High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative. Proven skills analytically with abstract problem-solving. Exceptional professionalism, soft-skills and being a team player. High level of work ethics, integrity, confidentiality and flexibility. Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive. Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice. Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety. Preferred/Assets profile (skills, experience, education): Experience assisting Vice Presidents in a Hi-Tech industry. Experience in highly demanding fast-paced start-up environment. Experience in working with a diverse multi-cultural environment. Must be reliable and work independently. Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

We are seeking an Administrative Assistant to join our Silicon Valley office and support our vision of a high-performing, innovative, “one-stop-shop” Business Center. The Business Center (“BC”) plays a vital role in delivering best-in-class administrative support to the firm's attorneys and business professionals. This role will sit hybrid in the Silicon Valley/San Francisco area. Key Responsibilities: Process and submit attorney and business professional expense reports Review vendor statements and requests in coordination with the Finance team Schedule internal and external meetings; manage attorney calendars Coordinate conference room bookings, catering, and A/V needs Arrange and manage domestic and international travel logistics Handle document editing, printing, scanning, copying, filing, and distribution Support time entry by editing and correcting narratives using Intapp Assist Billing with invoice backup retrieval and monthly billing preparation Review prebills for accuracy, consistency, engagement terms, and client preferences Proofread legal work product and firm-generated materials Assist with the firm's Stock Certificate Program in partnership with internal teams Coordinate messengers, couriers, and external vendors Serve as a liaison to help attorneys and staff navigate firm resources Build strong working relationships through regular check-ins with supported teams Support special projects and additional administrative initiatives as needed Desired Skills & Qualifications: Service-driven mindset with strong initiative and problem-solving skills Ability to prioritize and multitask effectively in a fast-paced environment Exceptional attention to detail and commitment to accuracy Strong written and verbal communication skills Professional judgment, discretion, and confidentiality Ability to follow complex instructions and ask thoughtful clarifying questions Excellent organizational and interpersonal skills Comfort working under tight deadlines with flexibility and adaptability Strong technology aptitude and willingness to learn new systems quickly Technical Proficiency: Microsoft Office: Word, Excel, PowerPoint, Outlook Familiarity with legal/professional services tools such as: Chrome River Maptician iManage EMS PrebillViewer Intapp Qualifications Minimum 1 year of administrative experience in a legal or professional services environment Bachelor's degree preferred

Our client is committed to providing industry-leading customer support through intelligent, streamlined agent tools and world-class service experiences. We're seeking a hands-on Salesforce Administrator to join our support technology team, build out our Service Cloud capabilities, and partner with engineering to deliver a best-in-class agent platform. About the team Our Customer Support Technology Product and Program management team enables a global support organization and self-service ecosystem that supports our human advisors and millions of customers. We own the technology systems that power our support operations team including our CRM (Salesforce Service Cloud), telephony/CTI integrations, knowledge workflows, dashboards/analytics and continuous improvement of agent productivity and customer satisfaction. You'll work closely with product and program management, support operations, engineering, data science and more to deliver a compelling support experience. About the role You will own the day-to-day administration and evolution of our Salesforce Service Cloud platform for support operations. Your responsibilities will span user management, configuration, automation, reporting and integration support. You will serve as the administrator partner to agent teams and collaborate closely with engineering (Salesforce developers) on enhancements, integrations (such as Amazon Connect), and scalable platform improvements. This is a high-impact role in a fast-moving support environment. Responsibilities (Configure and fine-tune our Salesforce Service Cloud setup-think workflows, custom fields, layouts, integrations, and beyond- to power smarter, faster service across the business Be a champion for efficiency: constantly assess our systems and processes to identify opportunities that boost team productivity, improve user experience, and enhance customer satisfaction Oversee data integrity within the Salesforce Service Cloud instance, ensuring data compliance and security via security reviews, release updates, and health checks Lead Salesforce projects from start to finish- whether it's a new integration, major upgrade, or process overhaul- delivering on time and within budget Create and maintain individual reports, dashboards, and reporting infrastructure to provide stakeholders with real-time and historical visibility into key performance metrics and operational details Collaborate with stakeholders across the company to understand goals, gather requirements, and deliver smart, scalable solutions and be the go-to communicator for platform changes and updates Create and maintain technical documentation that reflects the current state of our Salesforce usage and enables continued scaling of our use of Service Cloud Maintain vendor relationships with Salesforce and other strategic technologies that integrate with Service Cloud, while exploring new technologies-especially in AI and automation-that can level up our support capabilities Stay up-to-date on Salesforce capabilities, and work closely with CX leadership to shape the technology roadmap that supports our vision and drives business success Minimum Qualifications 2-5 years of hands-on experience as a Salesforce Administrator in a customer support, service, or contact-center context. Experience with Salesforce Service Cloud supporting agent workflows and service operations. * Salesforce Certified Administrator. Education & Other Requirements Bachelor's degree in Information Systems, Computer Science, Business or equivalent professional experience. Excellent documentation, training, communication and stakeholder-collaboration skills. Experience working with engineering teams, agile or sprint-based development environment, and balancing production support with continuous improvement. Preferred Qualifications Salesforce Certified Advanced Administrator (Admin II). Salesforce Certified Service Cloud Consultant (or other cloud cert such as Sales Cloud, Field Service, Nonprofit Cloud). Experience integrating Amazon Connect with Salesforce (telephony/CTI, call routing, screen-pop, call logging). Salesforce Certified Agentforce Specialist. Schedule Requirements Monday - Friday, Standard Business Hours Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Desired Skills and Experience * Salesforce certifications (Admin required; Advanced Admin / Service Cloud Consultant a plus) * Hands-on experience with Salesforce Service Cloud in a support or contact-center environment * Experience supporting Salesforce integrations (e.g., CTI/telephony or third-party tools) * Strong ability to partner cross-functionally (support ops, engineering, product, etc.) and communicate clearly with stakeholders * Comfortable owning configuration, workflows, reporting, and ongoing platform improvements

Job Title: Water Administrative Associate Job Type: Contract Work Schedule: On-site Rate: $30,Based on experience Admin description notes: In person 4 days a week minimum General administrative support needed with experience with excel and powerpoint. Daily Manage Water Hotline Monitor company email Transfer messages as needed Log inquires into smartsheet Monitor log to confirm inquiries have been responded to Invoices Monitor invoice email Add invoice information to invoice tracker on smartsheet If invoice requires requisition/no PO on invoice; reach out to PM for needed actions Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42. Confirm from Dat/Odelia has access to reports Stampli approvals? Daily Timecards checks Monitor timecard reports and work with techs to ensure timely accurate timecard charges Weekly (as needed) Pcard purchase and verification Tcard -travel arrangements If needed, Professional Certification support - can include travel, payment for class and test etc. Safety tailgate - during operational meetings Mail Amazon orders Invoice related - Utility payments review Bi-monthly Timecards TLA Axess Reqs Review of Service now dashboard Assist finance/engineers with req related questions Monthly WRCI Meeting (ice breaker, slides, host meeting) Valley Water letter and payments - update and get signature of letter to send in with payment Monitor Blanket PO Repot and support engineers process invoices on time Questions that determine what background check package to run Is a degree required for this job? (this will alert Magnit that an education check is needed) not required Is driving required for this job? (this will alert Magnit that a MVR is needed) Yes possibly (MVR needed) 35% - 1042949-1-ALAAM 30% - 1042950-1-ALAAM 10% - 1042951-1-ALAAM 8% - 1027626-1-AABNO 5% - 1027698-1-AABNO 5% - 1043391-1-AABNO 5% - 1155795-1-AABNO 2% - 1172100-1-ALAAJ About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ *************** for more details

A boutique venture capital firm is seeking an exceptional Executive Assistant / Office Manager to support a senior Partner and their broader team while helping run a fast-moving office. This is a standout opportunity for someone who thrives in high-volume calendar environments, brings calm to complexity, and takes pride in keeping both executives and the office running seamlessly. The right candidate is organized, grounded, service-oriented, and excited to be a core pillar of a tight-knit VC team. The Role: Executive Assistant to Team & Office Manager The Industry: Venture Capital The Location: Mountain View, CA (Onsite) Compensation: $150K-$170K base + incredible benefits Intangibles: Heavy multitasker · Exceptionally organized · Low-ego · Team-oriented · Highly professional The Day-to-Day: Manage high-volume, complex calendars for a senior Partner and team, ensuring priorities are aligned and meetings run smoothly Coordinate meetings and travel logistics, including scheduling, agendas, and follow-ups Serve as the operational backbone of the office, overseeing vendors, office supplies, and facilities needs Manage conference rooms, meeting setup, and day-of logistics to ensure a seamless in-office experience Act as a trusted team partner, balancing executive support with office management responsibilities in a fast-paced environment Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite

Executive and Personal AssistantAbout Us At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti was founded by a fraud prevention expert from Uber, and has raised funding from an exceptional lineup of investors, including Y Combinator. We've processed hundreds of millions of credit card scans around the world, and our customers include Fortune 100 companies and some of the fastest growing tech unicorns. Job Overview We are seeking a proactive and highly organized Executive and Personal Assistant to support our CEO. If you thrive in a fast-paced startup environment and are passionate about enabling leaders to execute at their best, we'd love to hear from you. Responsibilities Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO Plan and coordinate events Manage personal appointments, household vendors, and light errands Support family logistics Handle confidential information with discretion Support special projects as needed Qualifications Bachelor's degree or equivalent experience Outstanding organizational and multitasking skills Excellent verbal and written communication Ability to work independently and adapt quickly to changing priorities What We Offer High-impact role with visibility into company operations and strategy Opportunity to work closely with a dynamic, innovative founding team Supportive, collaborative work culture In the News Best of Y Combinator - TechCrunch 50 San Francisco Startups to Watch - Built In SF WWL Young Guns - SF Business Times Dyneti is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Our client is a leading venture backed pharmaceutical company focused on the research, development and commercialization of novel, proprietary products for the acute treatment of central nervous system conditions. Their products are designed to deliver a drug aerosol to the deep lung, providing rapid systemic delivery and therapeutic onset, in a simple, non-invasive manner. This is a great opportunity to get introduced to a growing Bay Area Pharma company and learn new processes. Job Description Responsibilities: Document Management Create CDA's, print, process for signatures, track, distribute, file Patents and Trademark filing - electronic and hard copy Maintain DOB and DOH files for tracking staff acknowledgements Maintain GMP purchasing Log Update ORG chart/phone list/ seating chart as needed Staff Support Lunches - order, prep set up, breakdown - Wednesday staff lunches/ guest lunches Purchase, organize, set up, clean up for employees' birthdays Office and kitchen supplies - track inventory, order, search, stock, distribute Amex - track expenses, maintain records, prep expense reports Vendor liaison - fruit, mats, lab coats, recycling/ garbage, security, yoga, janitorial, clean room, lunch Work closely with the employee activities and community relations committee and handle logistics for all hands-on meeting and staff events Administration Support Research credits and duplicate shipments, create check requests Distribute mail daily Problem solve facility issues Lab supplies -restock supply room Support VP of Finance and EA support to all Exec Team Members Dinner/ hotel reservations Issue temporary key cards to visitors/ staff Monitor janitorial staff Assist calendaring for ET and HR Create fed ex shipments Interface with NICE America as needed, monthly rent invoices, facility issues, badge issues Qualifications Requirements: Strong skills in word processing, calendaring systems, spreadsheets and databases Ability to multi-task, work in a fast-paced environment and seek input on prioritization as needed Excellent time management skills Hands-on, can-do attitude Self-starter Ability to work independently and as a member of the team Able to make high level contacts of a sensitive nature inside and outside the company Handle highly confidential and sensitive information Collaborative and can interface effectively with all levels of internal and external staff Intermediate/Advanced MS Suite experience - Word, Excel, and PowerPoint Strong written and verbal communication skills including excellent proofreading and editing skills Strong attention to detail and confidentiality Education and experience: At least 5 years administrative experience in biotech or high-tech company with at least 4 years of experience supporting multiple executives, including CEO, CFO, SVP/VP's BS degree or equivalent preferred Additional Information SALARY & BENEFITS This position offers full-time benefits, including a comprehensive benefits package. This position provides an opportunity for growth. Salary will be commensurate with education and experience. TargetCW is an equal opportunity employer. We do not discriminate on the basis of age, ethnicity, gender, nationality, religious belief or sexual orientation. your information will be kept confidential according to EEO guidelines.

Executive Assistant & Office Manager \- Renewable Energy This is an opportunity to join an industry leading renewable energy venture with strong private equity backing that is focused on the development, execution, and operations of dynamic utility\-scale energy storage projects. They are at the forefront of the industry, have accumulated over 9GW of projects in a relatively short period of time, and are currently looking to add some depth to their Corporate Operational Team with an Executive Assistant & Office Manager. This is a high\-impact role that will take full ownership of the San Francisco office workspace, culture, and overall office management functions. It is a highly visible position, acting as a bridge between the San Francisco office and Executive Department Heads, ensuring business priorities are advanced while optimizing administrative processes (in\-office policies, scheduling, travel, inventory, and logistics). The role will serve as an Office Administrative Management Leader, ensuring that business\-critical timelines are met, special projects progress smoothly, and internal communication tools remain effective and efficient. The right person for this role must be highly detail\-oriented and an effective communicator-someone who isn't afraid to ask tough or clarifying questions to provide clear insights to the Executive Leadership Team. MUST HAVE a "no task too small; no task too big" mindset-this job includes all aspects of Office Management, from managing executive workflows to ensuring the office facilities stay optimized (yes, that includes making sure the dishwasher gets loaded). The company is committed to creating more renewable infrastructure solutions for the grid and are offering comprehensive compensation packages that include forecasted long term incentives to their employees leading the drive to meet company goals. Other perks included a competitive base salary, open PTO policy, flex work hours, health benefits, the opportunity to work with a transparent Executive Leadership Team..and more. RESPONSIBILITIES: Takes ownership of managing members of the Executive Leadership Team's day\-to\-day schedule as well daily workflows with emphasis on task prioritization, delegation, and risk management to stay ahead of real\-time problems as well as maximize efficiencies Acts as an Executive Administration Leader and Manager to the office staff and visitors Works directly with Executives Staff on upholding company culture and values in the office Directs and guides vendors, subcontractors, and office guests Manages office communication systems and logistics including directing mail\/deliveries Plans company events and business travel arrangements for office staff Leads office wide administrative and clerical initiatives QUALIFICATIONS: 4+ Years of experience of Office Management supporting Executive Staff, Executive Teams, or C\-Level Suite (CEO, COO, CFO, CTO) Proven Office Manager with high level of attention to details Comfortable managing normal Office Management duties such as office mail intake\/distribution and ensuring the office facilities stay optimized (things a simple as loading the dishwasher). Effective communicator that can respectfully represent the Office Executives internally and externally with CONFIDENCE Must not be scared to ask tough questions needed to meet business objectives and timelines set forth by the Office Execs Proven background supporting Executive Teams or Leaders on business critical initiatives Solution driven attitude and conflict resolutions experience Excellent writing capabilities with a high level of detail to spelling, grammar, and punctuation Certified Notary or willingness to go through Notary certification process Needs to be very tech savvy: Google Suite, Google Workspace, Zoom, Slack, MS Office (Power User), ToDoist "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"638970462","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Work Experience","uitype":2,"value":"5+ years"},{"field Label":"Industry","uitype":2,"value":"Energy and Utilities"},{"field Label":"City","uitype":1,"value":"Mountain View"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"94035"}],"header Name":"Executive Assistant & Office Manager \- Renewable Energy","widget Id":"**********00223019","is JobBoard":"false","user Id":"**********00131003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********36374433","FontSize":"15","google IndexUrl":"https:\/\/thinkbac.zohorecruit.com\/recruit\/ViewJob.na?digest=tvisl KDeyfDTxUWo1VQZI010EvFG@7YX9N0YsL8uidM\-&embedsource=Google","location":"Mountain View","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"17k26dc14151ca4874d40943f17d9cf8f7675"}

Opportunity Statement We are seeking an experienced Office Manager to oversee all office operations, facilities, and administrative functions. This role ensures the organization runs smoothly and efficiently while providing high-level support to executive leadership. The Office Manager will work closely with Finance, HR, and other departments to optimize office workflows, manage vendors, and support company initiatives. Role Responsibilities The Office Manager is expected to manage the overall operations of the office while leading administrative staff and supporting executive leadership: Develop, implement, and manage office policies, procedures, and workflows to support business operations. Oversee reception and administrative support staff, including hiring, training, and performance management. Manage relationships with vendors, contractors, and service providers, negotiating contracts as needed. Maintain office budget, purchasing, and cost control of supplies and services. Ensure office facilities are safe, operational, and compliant with company standards. Coordinate office renovations, space planning, and workplace improvements. Collaborate with IT to manage technology and equipment needs. Provide high-level administrative support to executives, including scheduling, reporting, and special projects. Prepare correspondence, presentations, and reports for leadership. Safeguard and manage confidential information with discretion. Lead cross-departmental projects and initiatives to enhance efficiency and employee engagement. Support strategic initiatives and company-wide events as needed. Other tasks as assigned. Skills and Experience Required 5+ years of progressive administrative or office management experience, including supervisory responsibility. Proven experience managing budgets, vendors, and office operations. Strong leadership, communication, and interpersonal skills. Ability to exercise discretion and independent judgment in decision-making. Excellent organizational, problem-solving, and multitasking skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management software is a plus. Professional demeanor with the ability to influence and build relationships across all levels of the organization. Preferred Education Bachelor's degree in Business Administration, Management, or related field preferred. Job Type: Full-time Salary: $68,000-100,000/year Benefits: 401(k) plan Health Insurance Dental Insurance Vision Insurance Paid time off Work Location: San Francisco Bay Area

Founded in 1956, the Jacuzzi Brand has grown to become the modern-day Jacuzzi Group, the premier manufacturer of functional products for the home and outdoor space found in more than 60 countries. Jacuzzi Bath Remodel is the fastest growing business unit of Jacuzzi Group with 12 successful locations launched nationwide in under 4 years. Jacuzzi Bath Remodel combines our premium materials, knowledgeable sales team, experienced in-house certified installers and over 60 years of proven excellence to deliver the highest standard of customer satisfaction. We are looking for a motivated Business Administration Manager, with a great personality, to manage the day to day operations of our office in San Jose, CA Key responsibilities of a Business Administration Manager: Business Administration Manager will supervise all office operations such as; Payment Reconciliation, Accounts Receivables, Customer communication post job completion and customer satisfaction. Manage customer experience through proper planning with Customer Care Team and Sr. Production Manager to ensure Installation goals are met. Collection of customer payments as well as following up on missing payments. Ensures compliance with company standards for cost control, waste reduction, quality, OSHA, safety, and complete and on-time delivery Responsible for driving a safety-minded culture and ensuring a safe work environment in the office. Knowledge of business and management principles (budgeting, strategic planning, resource allocation and human resources) Must have previous experience with ERP and/or CRM (Experience with Infor is a plus) Strong understanding of Materials/Supply Chain and Product Flow Requirements Business Administration Manager Required Skills: 2-5 years of Office Management/ Business Administration Management experience in a construction, remodeling or manufacturing environment. Bachelors degree (preferred) High level of proficiency in Microsoft Office (Word, Excel and PowerPoint) Experience using NetSuite or Infor (Highly preferred) Details: Monday- Friday, 8:00am- 5:00pm (flexibility as needed) $75,000+ based on experience Benefits 401(k) with matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

The office manager must oversee efficiently the operations of the dental practice. The Office Manager works closely with the Staff and Dentists to provide excellent patient care and customer service to patients. He/She is also responsible for all operational activities within the office. The manager must coordinate marketing, budget office expenses, staff schedules, conduct staff meetings and handle payroll. They may also support the front office staff with scheduling appointments, generating treatment plans and performing billing tasks. The Office Manager performs tasks requiring both interpersonal and technical skills. Duties and Responsibilities Strive to create a work environment that is professional, open, trusting, and fun. Motivate and coach office staff on a daily basis. Follow-up with performance improvement plan if necessary. Perform payroll timely, and maintain employee records in a safe location. Review, approve and log staff vacation, sick and unpaid leave time. Hire, train, develop, and mentor office staff both dental assistants and dental receptionists. Review and follow Employee Handbook to ensure consistent standards. Understand and follow state and Federal OSHA laws, infection control, and safety standards in the dental office. Ensure proper reporting and employee records. Understand and follow HIPAA regulations and maintain confidentiality. Ensure proper reporting. Schedule office staff to provide excellent patient care and customer service. Scheduling levels are based on patient volume and minimum coverage levels. Coordinate all aspects of patients' dental care by monitoring patient flow and overseeing the work of office staff. Work closely with the dentists to address patient care. Explain financing options and payment plans to patients, when necessary. Submit pre-authorization to payers in a timely manner. Follow-up on Approvals and Denials within the dedicated timeframe. Understand and explain insurance benefits and financial options in non-clinical terms. Maintain a neat and organized dental office including everyone's workstations and exam rooms. Assure all lab cases are organized and patients are scheduled for follow-up visits. Follow and enforce adherence to established policies, procedures and regulatory requirements. Hear and resolve complaints/concerns from patients and employees. Investigate and resolve all Non-Conformance Reports (NCRs). Conduct performance reviews for all staff employees and address employee-training needs. Conduct daily morning meetings with staff to assure everyone is aware of goals and any changes/additions to policies and procedures. Responsible for inventory management of tools, instruments, and supplies. May delegate this responsibility to staff members such as Lead Dental Assistant. Meet or exceed monthly operational goals. May assist front desk staff with patient check-in and follow-up, and answering phones. Address all maintenance and housekeeping issues. Contact specific vendors as needed & fill out the assigned reports. Scan EOBs and checks for accounting purposes. Perform bank deposits weekly or as agreed. Skills and Qualifications Knowledge, Skills, and Abilities Excellent customer/patient service and verbal communication skills. Previous dental office or healthcare experience is preferred, but not required. Previous management experience supervising 8-15 employees is preferred. Ability to read, write, speak and understand information and effectively present information one-on-one with patients. Ability to apply common sense understanding to carry out details written or verbally instructed. Basic computer knowledge required, and experience with dental management software experience preferred. Ability to work in fast paced, patient-focused environment. Detail oriented with the ability to multi-task. Interpersonal skills. Sometimes patients are in pain and/or mental stress. The Office Manager should be patient and sensitive to patient sentiments. Listening skills. The Office Manager must be able to listen to patients and employees and work to resolve questions/concerns. Organizational skills. The Office Manager should have excellent organizational skills; insure all record keeping and regulatory requirements are fully and accurately completed. The Office Manager may need to handle multiple, competing priorities. Qualifications (Experience, Education, Certification) Previous dental office experience preferred but not required. Bachelor Degree is preferred, but consideration will be given to candidates with comparable work experience. Previous supervisory experience is required. Requires excellent customer service skills. Work Conditions and Schedules Office Manager works closely with the dentists in their day-to-day activities. The practice environment is fast paced. Office Managers work in a well-lit, clean environment. Office Managers work full time and are “on-call” when the office is open. Some evening or weekend hours may be required, depending on the practice. Physical Requirements Ability to walk and/or stand for extended periods of time to observe all areas of the office. The Office Manager will regularly walk between the operatories and the front desk area. Ability to bend, climb stairs and lift [e.g., packing/unpacking boxes, stocking inventory on shelves]. Benefits 5 paid vacation days 5 paid sick days 6 paid Federal Holidays 401k Matching after one year of employment Health/Dental/Vision Insurance, Life Insurance and Long-term disability insurance Monthly bonuses Nothing in this job description restricts CaliDental's right to assign or reassign job duties and responsibilities for this position at any time. Office Hours: Monday to Friday 8am to 5pm and Saturdays as needed

Seeking an Office Manager for a single provider practice. The Office Manger must be experienced delivering the highest of customer service standards for patients, families and office staff. Responsible for the day-to-day operations, administration and ensures steady workflow and that the office runs smoothly. Responsible for smooth operation of the front office: manage check-in/out, verification of insurance, authorizations, billing entry Responsible for smooth operation of the clinical team: hire, delegate team training and monitor progress Maintain a smooth, efficient flow of administrative operations, ensuring that patients are served as efficiently and effectively as possible Orders and maintains clinical and office supplies and equipment Follow and enforce company policies and procedures Keep current and changes in employment and privacy laws, HIPAA requirements and other relevant laws and regulations as related to dental office operations. Ensures the cleanliness of the facility and oversees a smooth operation Track business statistics and implement changes as deem needed Develop and implement office policies and procedures Qualifications Minimum of 2 years' experience working in a dental office environment (front) Minimum of 2 years' supervisory experience Strong customer service orientation Must have excellent computer skills to read and analyze report Outstanding organization and implementation skills Positive, friendly, approachable disposition Ability to work with multiple priorities Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.

Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits: * No experience is required, but 1-3 years of experience is preferred. * Paid training. * Full-time * Annual company convention (determined by the owner and local structure goals) * Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company). Office Manager Responsibilities: Customer Management * Develop trust with customers by living our Core Values all day and every day. * Creating raving fans by providing extra-mile service * As soon as possible, convert leads to appointments by scheduling appointments for the sales team. * Follow up on open proposals as needed. * Keep the showroom and office organized and presentable. * Assist in the development, management & delivery of local marketing tactics. * Resolve customer conflicts. Marketing * Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations. * Strengthen emotional connections with customers and the community by engaging in the community and making it fun! * Support and participate in home shows. * Support and implement local marketing efforts as needed. Operations (Production) * Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. * Order all products needed for jobs accurately and follow up on delivery. * Schedule the job to meet the schedule of customer and installers. * Communicate with installers and customers on start dates and times. * Update the customer with ongoing details of installation and job progress. * Discuss and obtain written permission for any changes in contracted work. * Confirm scope of work and compensation with installers prior to start of job. * Update Salesforce/production board daily with status of job and upcoming schedule. Financials * As a job is landed and produced, complete the job costing form with the pertinent details. * Accurately update QuickBooks daily for all income and expenses. * Track, prepare, and manage timely payment of business-related expenses. Continuous Improvement * Attend weekly meetings with the owner at scheduled times. * Submit the GS&R Prep form weekly via email. * Work weekly and monthly to meet goals. * Be available to attend training seminars at the owner's discretion. * Make decisions and act in accordance with Floor Coverings International's core values and mission. Office Manager Qualifications: * Excellent customer service skills * Strong communication skills, particularly over the phone. * Organized, detail-oriented, and able to multi-task. * Experienced in bookkeeping using QuickBooks is a plus. * Able to work independently without supervision. Apply today!

Curry Up Now is a rapidly growing Indian Fine Fast Casual restaurant group. From our first food truck in 2009 to 5 trucks at the present time along with 3 Brick & Mortar stores and an ultra cool craft cocktail bar, we are in the midst of some pretty amazing growth. Our next store opens in San Jose in June. We are already the largest purveyor of Indian Street Food in the US and are primed for growth in 2015 and beyond... Our food, drinks and concept are fresh, fast and bursting with flavor. We offer contemporary food menus along with a large Gluten-Free, Vegan & Vegetarian menus. We are looking for an Operations Rock Star/Office Manager to work with our Senior Management Team in all operations of our business; restaurant, food trucks, catering This role will be be based in our corporate office in South San Francisco We are looking for someone to come in and help us with our growth Help with HR Help with Payroll Help with Book Keeping Qualifications Bachelors degree preferred. 3-5 years experience in supervisory position required, preferably in a dining/restaurant setting. Multi-unit experience preferred. Must have in-depth experience of service standards in the restaurant industry. Must have some knowledge of cooking and time preparation in kitchen. Must have knowledge of food and labor cost controls. Strong interpersonal skills required. Must be pleasant, helpful, friendly, outgoing, enthusiastic and courteous Must be team-oriented. Able to handle team concerns in a tactful and caring manner. Exhibits good leadership skills in communication. Speaks well and can motivate others. Writes clearly and precisely with meaning. Must be able to work varied shifts. Must be an Excel Guru. HR Experience. Book Keeping Experience. Quick Books preferred. Additional Information REQUIRED SKILLS Lift, Push, Shove up to 50lbs Have excellent communication and organization skills Have financial & excel skills; modeling, P&L, Budgeting, Forecasting Reading, writing and oral proficiency in the English language. Spanish proficiency is a plus Willing to work a flexible schedule and holidays Be a self-motivator and motivator of others Work in a safe, prudent and organized manner Have an in-depth knowledge of Food Have a in-depth knowledge of Fast Casual processes Have a minimum of 3 years experience in similar position Have the ability to handle multiple tasks at one time Must have excellent attention to details, and extensive service knowledge Be able to drive to all our locations The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills. This is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by a manager or Head of Department/Division. The employee will actively follow CUN policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.

Job DescriptionAt Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential and it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Position Summary Rocketship is hiring for the position of Office Manager (OM) for a Rocketship school. The Office Manager is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Manager should always exhibit professionalism, treat people with respect, and be firm but compassionate in how they address the day-to-day challenges of a rigorous and purposeful school. Essential Functions: Enrollment, Student Information, and Attendance Build strong working relationships with parents and families Create and maintain complete and current student cumulative files Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes Manage the Attendance process including contacting absent parents on a daily basis Coordinate the school's truancy process and communicate with parents as needed Administer Independent Study process for students with planned absences Collect doctor's notes and excused absence notes from parents for absentee documentation Work with current parents to solve problems and prevent student attrition Health, Safety and Discipline Maintain emergency medical and contact information for all students Maintain complete and current immunization records for all students Administer basic first aid, distribute medication, maintain injury reports Be knowledgeable of all content in school safety binder, including emergency procedures Report all injuries and other school incidents to Human Resources Supervise students sent to the office for discipline and health reasons Meals, Finance and Facilities Collect payments from parents Manage collection of free/reduced-lunch application forms from all families during the school year Collect lunch, uniform sales money from parents and provide receipts for payments Assist in managing and reporting day-to-day facilities problems Execute responsibilities related to emergency situations as assigned by the Principal ISE/Special Education Act as an intermediary to communicate written or oral information given by parents to the ISE team Ensure that all documents delivered or messages received are immediately given to ISE Maintain confidentiality regarding ISE students who receive special education services Partner with ISE Specialists on a school site to arrange IEP or ISE meetings Administrative Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities Provide support to the Principal and teachers as necessary Use automated telephone system to send out school information as necessary Act as an interpreter, when necessary, in whole-school functions and smaller meetings Other duties as assigned Qualifications: Spanish/English bilingual fluency required, with excellent written and oral communication skills Knowledge and cultural competence of the local student and parent community Highly developed interpersonal skills using tact, patience, and courtesy Effectively prioritize and juggle multiple concurrent projects Comfort in a start-up environment and ability to work independently with minimal direction Ability to use a variety of software programs and quickly learn new ones Managerial skills preferred Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience, plus excellent health and wellness benefits, 403b retirement plan, flexible spending account (FSA), and generous paid time off. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy. For questions, concerns, or complaints, please contact Human Resources.

Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task requires the following: insurance verification/authorizations, billing, scheduling appointments, greeting patients and all other general front office duties as assigned. Dentrix' knowledge is a plus. Must have at least 2 yrs.