Office manager/administrative assistant jobs in Sarasota, FL - 150 jobs

The Executive Assistant's primary responsibility is to protect and optimize the CEO's time, enabling fewer interruptions, higher focus, and greater organizational impact. This role functions as a strategic partner to the CEO, not merely administrative support. The Executive Assistant operates proactively, exercises sound judgment, and manages critical workflows with minimal supervision. *Please note that there will be an assessment test given for this interview process. Skills: Strong communication, writing, and public relations skills. High attention to detail and ability to thrive in a fast-paced environment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint) and cloud-based tools such as Dropbox, DocuSign, and Adobe. Proficient in Monday.com. Working knowledge in Canva. Qualifications: Proven leadership experience in fast-paced environments. Strong decision-making, problem-solving, and project oversight skills. Experience managing teams and driving efficiency. Proven ability to work in close partnership with executive teams (office manager, Operations etc) while maintaining discretion. Effective at building internal and external relationships. Excellent written and verbal communication. Highly organized, detail-oriented, and analytical. Able to multitask, prioritize, and adapt quickly to new technology under pressure. Core Purpose of the Role Protect the CEO's time by reducing unnecessary interruptions and distractions. Ensure the CEO's attention is consistently aligned with the company's highest priorities. Act as a trusted filter, gatekeeper, and force multiplier for executive effectiveness. What This Role Is A force multiplier for the CEO, extending capacity and effectiveness. A filter and gatekeeper for information, requests, and priorities. Proactive, anticipatory, and solutions oriented. Comfortable operating independently and making informed decisions. What This Role Is Not Task-only or reactive administrative support. A position requiring constant direction or oversight. Limited to scheduling or clerical responsibilities. Definition of Success The Executive Assistant is succeeding when: The CEO experiences fewer interruptions and greater ability to focus. Priorities are anticipated and managed before becoming urgent. Issues and problems are addressed accurately and on time. Communication is fast, clear, and aligned across internal and external stakeholders. First Weeks Expectations Within the initial weeks, the Executive Assistant is expected to: Draft and edit communications on behalf of the CEO. Provide a concise daily priority brief highlighting key meetings, decisions, and risks. Filter requests, noise, and low-value interruptions. Operate with minimal supervision while maintaining high standards of judgment and confidentiality. Manage the CEO's calendar and inbox, handling a high daily volume of communications (200+ emails per day) with accuracy and discretion. Qualifications Associate's or Bachelor's degree required. Preferred fields: Business Administration, Operations Management, or related discipline. Equivalent real-world experience will be considered in lieu of formal education. Job Type: Full-time Pay: $80,000 to $90,000 DOE Benefits: Health insurance Paid time off Holiday Pay Dental insurance Life insurance Vision insurance Schedule: 40-50 Hour/Week/Weekend availability - Monday evening meetings every week and every Saturday morning virtual meetings with follow-up after. Work Location: In person

At Valor Real Estate Development, we don't just develop luxury real estate-we architect the future. For over four decades, Valor and its partners possessed the rare ability to envision extraordinary possibilities where others only saw empty land. Our formula for excellence transforms emerging markets into coveted destinations, creating icons that spark community transformation and deliver exceptional returns. We are looking for a full-time Office Manager & Corporate Culture Director to join the team. The Office Manager & Corporate Culture Director is a fast-paced job, that involves a lot of computer work, research, and tracking. It involves checklists to make sure we are always stocked on all fronts such as food, bathroom supplies, and office supplies. Things that need to be constantly monitored as well as the cleanliness of our sales gallery and offices. In addition you will be responsible for implementing the fun parts of work, Corporate Culture, and help our staff and customers continue to enjoy coming into the our sales gallery and offices. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities Duties of Office Manager: 1. Open/Close Checklist for daily office maintenance. 2. Receive particles at reception and route accordingly (people, mail, phone calls) 3. Keep Sales gallery clean and reception desk cleaned (organized and stocked) 4. Office expenses tracked, budgeted, managed 5. Invoice distribution (in coordination with accounting) 6. Cleaners point of contact, coordination, and quality control 7. Walk in, and lead tracked for visitors gotten through sales gallery 8. Assist on review and clean up of office filing (digital) 9. Inventory, restock, budget office supplies and bathroom supplies Duties of Corporate Culture Director: 1. Inventory, restock, budget snacks, drinks, coffee for main office 2. Inventory, restock, budget snacks, drinks, coffee for construction crew 3. Manage, research, propose birthdays and work anniversary acknowledgements 4. Research, proposal, PO, order Valor gear and swag (stickers, keychains, pens, etc.…) 5. Research, proposal, PO, order Valor gear and clothing 6. Run newsletter creation and issuance each week 7. Decorating for holidays (main office and construction crew office) 8. Research, proposal, propose monthly Team activities (larger activities) 9. Research, proposal, propose biweekly Team activities (smaller activities) 10. Checking in with each employee on moral (whether via email survey or in person) 11. Coordinate with Management to run games and activities in the divisions 12. Help as necessary with invoicing, budgeting, etc. Qualifications Experience with administrative and clerical work Proficiency in Microsoft Office suite Strong communication skills Strong ability to multitask Friendly and upbeat demeanor Compensation & Benefits Salary ranges for this position vary by experience and role, typically starting from $40,000 and scaling based on qualifications up to $50,000. We proudly offer a comprehensive benefits package that includes medical, dental, and vision insurance, as well as paid time off. Please note: we are not working with external recruitment or headhunting firms for this position. By submitting your resume, you acknowledge that your application is voluntary and does not constitute a binding agreement or obligation on behalf of either party. Valor Real Estate Development provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

The Associate CMO is responsible for assisting the Tampa CMO in improving clinical outcomes for internally tracked performance improvement data and publicly reported outcomes. The Associate CMO assists the CMO in performance improvement, risk management, continuing medical education, medical staff office, medical school affiliation(s) and residency programs. The Associate CMO serves as physician advisor to the Case Management staff and serves as physician liaison to promote appropriate utilization of resources by the medical staff. Performance improvement efforts will result in improved service for patients, medical staff members and lower cost. Leads in the continuing adoption of evidence-based medicine by the medical staff and the protocols that come with evidence based model approach. Provides counsel and physician perspective at senior leadership discussions and action plans related to business growth, service expansions/changes, improvements, new service offerings inclusive of all operational and strategy decisions. Serves as a clinical leader to the hospital?s medical staff providing guidance in case management, appropriate levels of care for patients, efficient utilization of resources, and enforcing compliance with laws and organizational policies. Utilizes performance improvement measurements to continually implement practice/protocols that enhance clinical quality standards and to establish the hospital?s standing at the top of publicly reported measures. Works with the medical staff and applicable departments or leaders to provide cost effective solutions for various medical equipment without compromising patient safety. Works with medical staff to obtain appropriate documentation and assist case management with clinical interpretation necessary to ensure appropriate payment for services rendered are received and third-party payer denials are minimized. Facilitates, coordinates, and oversees the expansion of the hospital into long-term, profitable and clinically beneficial relationships with medical schools while developing and overseeing applicable residency program(s). Continually enhances medical knowledge through a regular program of reading, research, seminar attendance, and active membership in professional associations. Attends and adds value at applicable meetings by providing counsel and relaying a physician perspective. Represents the hospital to the external market, as well as, building community relationships. Actively leads in physician recruitment and retention strategies and activities. Completes annual quantifiable review of the service provided by each executive contract in place with the hospital for the board quality committee. Oversee the medical staff office function insomuch that data necessary for the medical staff and board are prepared to make decisions relative to privileges and credentials. EDUCATION AND EXPERIENCE REQUIRED: Doctor of medicine or Doctor of Osteopathic Medicine Six years professional, post-residency experience in direct patient care 3-5 years in a leadership role within a medium to large integrated health system EDUCATION AND EXPERIENCE PREFERRED: Master?s Degree in Health or Business Administration Six (6) years in a medical staff leadership role within a medium to large integrated health system LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED: Current unrestricted license to practice medicine in the state where facility located Certified by the American Board of Medical Specialties in respective specialty

Join Our Dynamic Team as a Dental Office Manager! Are you ready to take the lead in an exciting and rewarding role? We're looking for a passionate, experienced Dental Office Manager to help us create a smooth, efficient, and welcoming environment for our patients and team in Sarasota, Florida. This is an incredible opportunity to join a close-knit, dedicated team that thrives on teamwork, transparency, empowerment, and respect. As the Dental Office Manager, you will play a pivotal role in the heart of our practice, making sure everything runs smoothly, patients feel cared for, and our office operates like a well-oiled machine. If you're ready to inspire and lead with honesty, accountability, and a commitment to excellence, we want to hear from you! What You'll Do: Be the Face of Our Practice: Lead the front desk team, greeting patients with a smile, managing appointments, and ensuring a seamless experience. Keep Things Organized: Maintain accurate patient records and ensure everything is up-to-date, so our team can provide the best care possible. Manage Office Flow: Oversee inventory, order supplies, and ensure our office is stocked and running efficiently. Ensure Compliance: Keep our practice aligned with state and federal regulations, ensuring the highest standards of care and safety. Handle Finances with Precision: Oversee billing, collections, and office finances to keep our practice financially healthy. Lead with Passion: Supervise, train, and motivate a talented team of professionals who are dedicated to providing the best patient care. Foster a Positive Environment: Ensure our office is not just organized, but a fun and inspiring place to work every day. Why You'll Love Working With Us: Competitive Pay & Benefits: Enjoy a competitive salary and a generous benefits package. Professional Growth: We're committed to your personal and professional development-there's always room to grow! Work/Life Balance: We value your well-being and offer flexibility to help you maintain balance. Inclusive, FUN Culture: We work hard, but we also know how to have fun, celebrate wins, and build a workplace where everyone feels valued. If you're a proactive, solution-oriented Office Manager with a knack for leadership and a passion for making a difference, we'd love for you to bring your expertise to our thriving dental practice. Apply now to embark on a fulfilling career that will challenge and reward you every step of the way! Ready to make an impact? Apply today and join a team that values YOU! Requirements 1-2 years management experience in the dental field 1-2 years dental insurance experience

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Monday through Friday 8am-5pm Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $50,000 - $60,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

PaceMate™ Office Manager (Part Time, Clearwater, FL) Primary Location: Clearwater, Florida Why work at PaceMate? Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate is one of the nation's fastest-growing companies in cardiac rhythm management software and remote monitoring. Combining the most technologically advanced cloud-native software, research-grade data, and seamless integrations, PaceMateLIVE™, the company's flagship remote monitoring software platform, is enabling many of the nation's most renowned electrophysiologists, device clinics, and healthcare systems to effectively manage their device patient populations. With PaceMate, healthcare organizations can experience comprehensive interoperability and secure data exchange-significantly improving patient outcomes, reimbursements, and productivity. JOIN OUR TEAM Joining the PaceMate™ Team means becoming a vital part of a group that is dedicated to using technology to benefit patients, caregivers, and hospital administrators while driving healthy turnkey solutions that identify lost revenues and inefficiencies. We are currently seeking an Office Manager who will play a vital role in supporting the team by managing schedules, communications, and administrative tasks, ensuring efficient operations within the organization. Required hours are Monday-Friday 9:00 am -1:00pm to be in the office. Hours will vary depending on functions and or events being held at the office. PaceMate offers those employees working part-time premium compensation and a benefit package to include Discount Program Voluntary Term Life/AD&D, Voluntary STD, Voluntary LTD, Accident, Critical Illness, Hospital Indemnity, and Legal plan. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Assist with meeting preparation, coordination, and manage the collection of content for the applicable PowerPoint deck. Lead the coordination of company events (i.e., conferences and training), utilizing available resources from marketing, sales, and other company departments. Responsible for coordination of travel itineraries, including booking flights, hotel accommodations, transportation for presenters, new hires and external events regarding new employee orientations, while managing travel-related expenses. Responsible for coordination of office setup in preparation for meetings, including board meetings and other events. Coordinate the presentation and general maintenance of the Florida office space. Assist in managing past-due signatures for the C-suite. Maintain basic knowledge of Pace Mate products and services. Assist in special projects as needed. Assist in ensuring consistency in practices and Pace Mate Mission, Vision, and Customer Service standards are met. Adheres to the Code of Conduct and all Company Policies and Procedures. Establish a positive and productive culture among project teams and maintain that culture through challenging project cycles and project setbacks. Performance Standards: Meet attendance and punctuality guidelines. Display commitment to service improvement for our customers. Apply feedback to improve individual performance. Solicit customer feedback to improve service. Hold yourself accountable for getting the information you need to do your job. Adapt to changes in the work environment and appropriately incorporate new information. Deal effectively with a variety of people, personalities, and cultures. Exhibit objectivity and openness to the view of others, including customers. Offer assistance and support to co-workers. Contribute to building positive team spirit and cohesiveness. Display an understanding of how the job relates to others, including customers. Balance team and individual responsibilities. Work proactively and cooperatively in group problem-solving situations. Work actively to resolve conflicts. Develop positive partnerships and collaborate with peers within and outside of your own work group. QUALIFICATIONS: An individual must be able to perform each Essential Function of the job satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Nothing within this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. EDUCATION, TRAINING, AND EXPERIENCE: A degree in business administration, finance, or a similar field is a strong plus. Candidates with an equivalent combination of education and experience will also be considered. High level of discretion and professionalism. Demonstrated strong leadership, management, and interpersonal skills. Ability to work in a fast-paced team environment while remaining flexible to understand both business and technical perspectives. Ability to effectively communicate with individuals at all levels throughout the organization, both verbally and in writing. Experience with corporate communication and marketing a plus. Experience in presenting to a group required. Experience organizing large meetings required. 4 + years of experience in an executive or business management role with a track record of department and team management preferred. Excellent strategic planning, organizational, and prioritization skills. Ability to motivate, coordinate and ensure proper time-management among team. Proficiency with MS Office, Docusign, Slack, and Teams a strong plus. Experience with medical device industry, medicalterminology,or medical legal environment a plus. Candidate must live within 40 minutes of Clearwater, Florida. Job requires up to 15% travel. LICENSURE/CERTIFICATION: Project management certification or executive Administrator certification, or similar area of specialty a plus, such as ACEA, CAP, PAC, etc REQUIRED EQUIPMENT During your employment, you will be expected to maintain a separate office/room within your home to create a suitable work condition and a sense of privacy along with a high-speed internet connection. PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is consistently required to remain in a stationary position, constantly operate a computer or other office equipment, and frequently. communicate with customers and employees. Must be able to exchange accurate information, with the ability to effectively utilize voice over internet protocol; and repetitive motions using. fingers and forearms in data entry. Must reside in driving distance to Clearwater, Florida. REPORTING RELATIONSHIPS Supervised by: CEO Supervises: None TARGET COMPENSATION RANGE: $23.00- $43.00 per hour depending on education, certifications, experience and skill set. COMPANY DESCRIPTION PaceMate is a pioneering force in cardiac remote monitoring and data management. We're driven by a mission to modernize digital healthcare and envision a future of connected, personalized cardiac care. Since 2015, PaceMate has been simplifying and streamlining device clinic operations with one easy-to-use platform-PaceMateLIVE . As the industry's only comprehensive cardiac remote monitoring solution, PaceMateLIVE uniquely pairs device and EHR data and prioritizes patient care intelligently. Visit PaceMate.com to see how together-We never miss a beat. About PaceMate Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate offers the most comprehensive remote cardiac monitoring solution in the industry. PaceMateLIVE is the only clinical dashboard with user-friendly integrations for all implantable cardiac devices, ambulatory monitors, consumer ECGs, and heart failure products. PaceMate's Auto-Triage™ prioritizes patients based on clinician-customized standards-not device alerts-resulting in a substantial reduction in alert burden. With the most live connections through EHR-partnered integrations across Epic, Cerner, and athenahealth, PaceMate offers a true, vetted, and validated industry-leading solution for interoperability: ensuring bi-directional data transfer for more accurate reporting, streamlined workflows, and one-click billing. PaceMate's software-only, concierge on-demand, and full-service offerings deliver a flexible, customized solution for cardiac practices. Visit PaceMate.com to learn how one platform is transforming the future of digital health.

Evergreen Innovation Group, part of the DPR Family of Companies, is seeking a detail-oriented and proactive Office Manager with at least 2 years of experience in commercial construction. This role is pivotal in ensuring smooth day-to-day operations across multiple projects and supporting both field and office teams. Responsibilities will include but may not be limited to the following: Supervisory Responsibilities None. Duties and Responsibilities Project setup and document control. Review owner contracts to understand deadlines and requirements. Manage and oversee the lifecycle of subcontracts. Handle job specific accounting functions, accounts payable and receivable, and project close out. Act as the point of contact for facilitating essential communication and job specific forms. Follow up on projects/tasks to ensure action items are completed. Create and analyze financial reports. Assist in cost management. Assist in project compliance and auditing payroll. Perform general administrative duties, including organization, jobsite support, coding invoices for the office, event planning and fleet coordination. Communicating with and support craft employees, including, but not limited to, hiring within internal system, entering benefits, per diem, weekly payroll/entering time, and apprenticeship program. Assist in coordinating internal and external trainings. Participate in the planning and execution of company events. Manage purchasing card program within region. Required Skills and Abilities Strong communication and interpersonal skills. Ability to identify and resolve complex issues. Team player with the ability to remain flexible with day-to-day tasks. Ability to think critically and prioritize work tasks. Proficient in Microsoft Office. Knowledge of Bluebeam and CMiC a plus. A strong work ethic and a “can-do” attitude. Education and Experience A minimum of 2 years within the construction industry. Knowledge of the construction project lifecycle. Electrical commercial construction experience preferred. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Are you ready to bring your energy, talent, and leadership to a thriving construction company with BIG ambitions? We're looking for a dynamic administrative professional to take charge of our office operations, lead a talented team, and drive our commitment to excellence every day. Who You Are:✨ A natural leader with a passion for organization and problem-solving.✨ Energetic, adaptable, and thrive in a fast-paced environment.✨ Reliable, punctual, and take pride in owning your responsibilities.✨ A confident communicator who loves building connections with clients, vendors, and team members. What You'll Do:✔ Manage and lead office operations to keep everything running smoothly.✔ Communicate with high-end clients, insurance companies, and vendors with professionalism and poise.✔ Oversee production schedules, contracts, and vendor relationships, ensuring precision and timeliness.✔ Use advanced tools and technology to streamline processes and troubleshoot challenges.✔ Handle millions of dollars in accounts with accuracy and care.✔ Collaborate with senior leaders to drive operational excellence and innovation. Why Join Us?💼 Competitive Salary: $65,000 - $80,000 per year, based on experience.🎓 Mentorship & Training: Learn from top leaders and grow into a future VP role.📈 Career Growth: A clear path to leadership in a fast-growing company.🩺 Benefits: Weekly pay, healthcare after 90 days, and more! What We Need From You:🔹 Reliable transportation.🔹 Proficiency in Microsoft Office (Word, Excel, etc.).🔹 Quick adaptability to new software and tools.🔹 A confident and professional phone and email communicator.💬 Bonus: Bilingual skills (not required but appreciated). Why This Role is for You:🌟 You're ambitious and driven to achieve big goals.🌟 You love being part of a dynamic team where no two days are the same.🌟 You're looking for a role that challenges and rewards your hard work. How to Apply: Don't wait-this is your opportunity of a lifetime! Click APPLY NOW to start your journey and make your mark in a company that values your talent. DisclaimerDynasty Building Solutions maintains a drug-free workplace and requires all employees to comply with our substance abuse policy. Employment is contingent upon passing a drug test and maintaining a drug-free status throughout the duration of employment.

Job DescriptionSalary: $60K-$65K Our client is hiring: Office Manager | Construction Company | Tampa, FL Our growing construction and development client in Tampa is looking for ahighly organized, proactive Office Managerto keep day-to-day operations running smoothly across multiple active projects. If you thrive in a fast-paced environment and have strong experience in office administration and construction project coordination, we want to hear from you! What Youll Do: Manage invoice processing and collect Release of Liens (ROLs) for 34 active projects Receive and manage packages/mail Stock the kitchen with snacks, drinks, and office supplies Coordinate catering for internal meetings and events Lead the new hire onboarding process: Set up laptops and equipment Organize and collect paperwork Be the go-to person for office coordination and support Tools Youll Use: Procore(Project Management) Bluebeam(Document Markup & Review) Timberline / Sage 300(Financials) Microsoft Office & Google Workspace What Were Looking For: 5+ years in office administration or project coordination Experience with Procore, Bluebeam, and Timberline (Sage 300) Strong multitasking and organizational skills Familiarity with the construction or real estate development industry (preferred) Available to be on-site M-F from 7-4 or 8-5- flexible for candidate's preference PERKS/SALARY:$60K-$65K per year, medical/dental/vision insurance- start on day 1, 2 weeks PTO each year, and more! **********LOCAL CANDIDATES ONLY *********** Please Note:This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.

Job Description BSA is seeking a dedicated and organized Office Manager to join our dynamic Tampa studio, recently recognized by Zweig Group as one of the Best Firms To Work For. In this role, you will play a key part in supporting our team and helping create environments that foster healing, learning, and discovery. What You'll Do: Provide a wide variety of administrative support to multiple team members, including the Studio Director. Prepare routine and advanced correspondence including letters, meeting agendas, meeting minutes, and reports. Manage lobby area. Open lobby; ensure coffee is stocked and accessible; greet guests upon arrival; maintain supply of water/soda for guests and meetings. Answer incoming calls. Distribute incoming mail and packages. Maintain office organization (clean break rooms, water plants, organize conference rooms, etc.). Purchase and maintain office supplies. Schedule meetings, conference calls, and appointments; arrange for catering if necessary. Schedule rental cars; coordinate with rental company on maintenance of long-term rentals. Maintain calendars for long-term rental cars, conference rooms, and other resources. Coordinate, report, and follow up on building maintenance and security issues; serve as point of contact for vendor and building maintenance. Assist with administrative needs for other offices as needed. Assist with regional office Architecture and Engineering and Interiors lunch and learns including ensuring room availability, coordinating lunch arrangements, clean up, and recording attendance. Maintain regional office page on company intranet. Serve as an employee onboarding liaison for new employees; ensure the onboarding experience is effective. Assist with marketing efforts and research. Assist with preparation for monthly studio huddles. Assist with Project Related Documents. Monitor project submittal and filing deadlines and keep project leaders informed of deadlines. Prepare project specifications and ensure accuracy. Serve as editor and final review of all project documentation prior to release to client. Manage construction administration process and documentation via use of ProCore or other on-line platform. Assist with maintaining client contacts and information in Deltek CRM. Education and Experience: Educational Background: Bachelor's degree or equivalent in education, training and experience. Experience: 2-5 years of experience functioning in an administrative capacity. Building design industry experience preferred but not required. Software Skills: Microsoft Windows Environment, Microsoft Office: Word, PowerPoint, Excel, Access; InDesign experience and basic knowledge of Deltek Vantagepoint preferred. Experience with ProCore desirable. Why BSA? At BSA, we empower our team members to make a meaningful impact. As a 100% employee-owned firm recently recognized by Zweig Group as one of the 2025 Best Firms To Work For and a Top 25 Hot Firm, you'll have a direct financial stake in our growth and success while benefiting from a collaborative and innovative environment. Join us and be part of a team dedicated to creating spaces that support healing, learning, and discovery. Exceptional Benefits: We offer a comprehensive benefits package including: Medical, dental, and vision coverage Flexible Time Off (FTO) Parental leave Paid volunteer time and a giving back Program Employer-matched retirement funds and Employee Stock Ownership Plan (ESOP) Modern, collaborative work environment with free parking at all studios Why You'll Thrive at BSA: Our core values define us: Partners: Our employee-owners value team success as well as individual success. Purposeful: Our experts are solution oriented, creating inspired solutions in healing, learning, and discovery environments. Learners: We are constantly striving for expertise and sharing knowledge. Owners: We are committed to a culture of empowerment; thinking and acting like employee-owners to ensure the success of our clients and our business. Ideal Team Players: We are humble, hungry, and smart. If these values resonate with you, we encourage you to apply and take the next step in your career with BSA! BSA is an Equal Opportunity Employer.

At Tampa Family Health Centers, healthcare is more than a service-it's our mission. As a Federally Qualified Health Center (FQHC), we provide quality, caring, and accessible healthcare to a culturally diverse community across Hillsborough County. Our team thrives on innovation, compassion, and positive change. Joining TFHC means becoming part of a mission-driven organization where leaders play a critical role in supporting patient care, staff success, and operational excellence. Position Summary We are seeking an Office Manager to oversee the day-to-day operations of a health center location. This role is responsible for ensuring smooth clinic operations, effective staff supervision, efficient patient flow, and compliance with all organizational, regulatory, and accreditation standards. The Office Manager works closely with clinical and administrative leadership to support high-quality care and patient satisfaction. Essential Responsibilities Manage daily operations of the health center and oversee provider schedules Provide direct supervision to administrative staff, including scheduling, PTO approval, payroll accuracy, onboarding, and ongoing training Ensure compliance with TFHC policies, HRSA, state, federal, and accreditation requirements Oversee front office registration, check-in/check-out, and patient flow Address employee performance management and personnel processes Serve as a liaison between administrative staff, nursing, and medical records Monitor inventory, supplies, and equipment maintenance Ensure cash handling procedures are followed and balanced daily Run, review, and sign required operational and financial reports timely Handle patient questions, concerns, and complaints professionally Maintain a clean, safe, and professional clinic environment Support quality improvement initiatives and chart audits as needed Promote TFHC's Mission, Vision, and Values and foster a collaborative team culture Perform other duties as assigned Qualifications Bachelor's degree in Business or related field required Minimum of 5 years of office management experience Minimum of 1 year of supervisory experience Skills & Abilities Ability to navigate and document in an Electronic Health Record (EHR) Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint Strong written and verbal communication skills Ability to analyze and resolve billing, claims, and operational issues Ability to manage multiple priorities in a fast-paced healthcare environment Strong understanding of healthcare operations, compliance, and regulations Benefits & Rewards TFHC offers a comprehensive benefits package designed to support your well-being and professional growth (for all eligible employees), including: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous PTO and 7 paid company holidays 401(k) program with employer contribution after one year Employee discount program for tickets, travel, and entertainment Why Join TFHC? As an Office Manager at TFHC, you'll play a key leadership role in ensuring operational excellence while supporting a mission that makes a meaningful difference in the community. Join Us If you're an experienced healthcare operations professional looking to lead with purpose, we encourage you to apply and join Tampa Family Health Centers.

Duties and Responsibilities * Hire, train and manage performance of office team members. * Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. * Explain treatment plans and payment options to patients. * Review and train on Accounts Receivables (collection percentage). * Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. * Ensure office is secure at all times as assigned key holder. * Train on and review patient financing/credit (volume number and accuracy) with team. * Train team and ensure effective customer service skills via the telephone and in person. * Train and hold team accountable for building a productive office schedule. * Must meet and manage to minimum monthly performance goals as outlined by Regional Management. * Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). * Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. * Train staff or arrange training, as needed. * Assure timeliness and accuracy of paperwork. * Review and approve payroll (accuracy, control overtime) for office. * Oversight of supplies and inventory for the office and assure cost effectiveness. * Retention of staff and patients (turnover number). * Assure safety - workers compensation (reported timely and accurate and investigation post-accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. * Complete Monthly Check List (completed and assurance all areas are up to date.) * Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) * Travel to various locations based upon practice need. * All other duties and responsibilities as assigned. Additional Responsibilities * Positive attitude (motivation, team player). * Appearance (professional, clean, neat, meets company standards). * Knowledge of insurance processes. * Professionalism and leadership.

Dental Office Manager Monticciolo Family & Sedation Dentistry - Tampa Bay, FL Monticciolo Family & Sedation Dentistry is a busy, privately owned dental practice seeking an energetic and knowledgeable Dental Office Manager to join our growing team! With 12 office locations and strong opportunities for career advancement, we're looking for a motivated leader ready to take their dental career to the next level. Benefits: Competitive Wage Monthly Bonus Opportunities Paid Time Off & Paid Holidays Health Insurance 401(k) Retirement Plan Growth Opportunities Within Our 12-Office Network Responsibilities: Oversee daily non-clinical operations of the dental office. Manage and develop front office team members. Ensure exceptional patient experiences and satisfaction. Resolve patient concerns promptly and professionally. Maintain compliance with company policies and dental board standards. Collaborate with clinical staff to ensure smooth day-to-day operations. Qualifications: 2-5 years experience as a Dental Office Manager (required) Strong leadership and communication skills Ability to make independent decisions and solve problems Proficient in Microsoft Office applications Dentrix experience preferred Goal-driven with a strong desire to succeed and grow About Us: Monticciolo Family & Sedation Dentistry is committed to providing outstanding care in a friendly, team-focused environment. Join a company that values its people and offers room to grow your career in dentistry. Apply Today! If you're an experienced dental professional looking for a rewarding leadership opportunity, apply now to join our team!

Create a healthier, brighter future for pets, pet parents and people! If you want to make a real difference, create an exciting career path, feel welcome to be your whole self and nurture your wellbeing, Petco is the place for you. Our core values capture that spirit as we work to improve lives by doing what's right for pets, people and our planet. * We love all pets like our own * We're the future of the pet industry * We're here to improve lives * We drive outstanding results together * We're welcome as we are Petco is a category-defining health and wellness company focused on improving the lives of pets, pet parents and Petco partners. We are 29,000 strong and operate 1,500+ pet care centers in the U.S., Mexico and Puerto Rico, including 250+ Vetco Total Care hospitals, hundreds of preventive care clinics and eight distribution centers. We're focused on purpose-driven work, and strongly believe what's good for pets, people and our planet is good for Petco. Position Purpose: The purpose of the Hospital Operations Manager is to provide daily leadership to our hospital and partner with Hospital Veterinarian(s). The Hospital Operations Manager partners with our retail store partners to provide a smooth and profitable operation by creating a culture of high-quality patient care and exceptional customer service, as well as driving revenue and managing costs. The Hospital Operations Manager represents the mission and values of the hospital and Petco to all clients. Our partners are empowered to do what it takes to create an exceptional client and patient experience. The Hospital Operations Manager coordinates the overall operations of the hospital and cultivates a supportive and collaborative team environment by fostering cohesion and motivation within the team. If you have a passion for pet health and wellbeing, we'd love to have you on our team! Essential Job Functions The essential duties and responsibilities that are required of this position. This section includes the primary accountabilities or duties of the role. The Hospital Operations Manager must be able to perform all the following duties and responsibilities with or without reasonable accommodation: * Lead hospital paraprofessionals to drive operational excellence, efficiency, high standard patient care and excellent client experience. * Create productive, collaborative and seamless relationships with all veterinarians in the hospital to drive a positive culture and cohesive team environment. * Point person for all day-to-day functions of the practice including, but not limited to - veterinarian and support partners scheduling, equipment function and maintenance, inventory control and ordering, proper invoicing, patient scheduling, team training, radiological safety program and handling elevated client concerns. * Oversee hiring, training, reviewing, counseling and separation of paraprofessional partners, in partnership with AOM (Area Operations Manager) and Human Resources Business Partner. * Assume scheduling responsibilities for all paraprofessional partners, with the expectation to schedule a minimum of two weeks out. Maintain all hospital partner points in accordance with Petco's punctuality and attendance policy. * Create and maintain doctor's schedule with support from Area or Regional Medical Director as needed. * Review P&L monthly reporting, and partner with Area Operations Manager to increase revenue growth and exceed financial targets set by Finance team. * Escalate partner or client issues to Area Operations Manager, Area Medical Director and/or HRBP as required. * Interface and collaborate with Petco store team to drive a seamless complete care customer experience. * Schedule appointments, provide client education, relay test results to doctor and clients, maintain and update hospital inventory, maintain client/patient records within the practice management system and manage accounts receivable. * Keep hospital environment neat and clean; maintain OSHA standards, perform and maintain regular cleaning of environment based on necessity as well as based on a pre-determined maintenance schedule * Uphold and enforce all policies of Petco and Vetco Total Care. Other Duties and Responsibilities: * Patient care always comes first. * Any issues with patient clients or hospital partners are dealt with and resolved as they occur, or as soon as is possible. * Exceptional teamwork and commitment to achieve shared goals to benefit the entire company of Petco. * Collaborate with the Retail Team to drive a positive cultural and cohesive team environment * Provide backup front desk support as needed including answering telephones. * Perform additional duties and special projects as assigned. Nature of Supervision: The incumbent reports to the Area Operations Manager. Planning and Problem Solving: The Hospital Operations Manager must possess excellent planning skills while scheduling the hospital paraprofessional partners in order to ensure adequate coverage while making sure the hospital does not exceed forecasted payroll costs. The Hospital Operations Manager will also play a crucial role in ensuring that day-to-day operation of the hospital is efficient and provides an optimal experience for our patients and guests. Impact: This position will impact the organization by contributing to the growth of productive practice while focusing on a high-quality standard of care. From an overall hospital organizational standpoint, this position in critical to ensuring that we have a cohesive, well-trained, and motivated medical support team. The desired result is the creation of an optimal environment that ensures partner retention, patient well-being, and customer satisfaction. Supervisory Responsibility: This position includes 1 or more direct reports (Veterinary Technicians, Vet Assistants, and Concierge partners) with daily responsibilities that include recruiting, interviewing, hiring, training, mentoring/coaching, assignment delegation and partnering with Human Resources on discipline up to and including termination. Minimum Requirements: * 2-3 years previous experience working in a veterinary practice. In lieu of veterinary experience, must have 2+ years of strong leadership experience. * Must have excellent written and verbal communication skills. * Ability to make decisions, delegate tasks and responsibilities and drive results with hospital partners * Must be compassionate and sympathetic and be able to maintain a professional attitude and demeanor during emotional and stressful situations. * Must have telephone etiquette and basic computer skills. * Must be a team player willing to continue learning, offer creative ideas and accept continual change. * Basic computer skills i.e. Microsoft Office suite Desired Requirements * 3- 5 years previous experience working in veterinary practice * Previous P&L management * Bachelor's degree or equivalent experience * 3+ years in a management role, including customer service * Reporting and data analysis experience * Veterinary Assistant/Technician experience in positions of increased responsibility * Licensed Veterinary Technician or Certified Veterinary Assistant (not required) * Change agility- Works productively and able to navigate ambiguity or uncertainty while assuming positive intent in a fast-paced and evolving environment. * Desire to Learn - Demonstrates flexibility and resilience in response to obstacles, constraints, adversity, and mistakes. Constructively and resourcefully adapts to changing needs, conditions, priorities or opportunities. Seeks out opportunities to learn from new discoveries, innovations, ways of looking at things, knowledge, and ideas. Invites and incorporates both giving and receiving productive and well-intentioned feedback. * Drive for Results -- Initiate decisive, timely actions to address important issues. Demonstrates a strong sense of ownership and a commitment to achieving meaningful results. Sets challenging, clear goals/targets and expectations for achieving business results. Drives initiatives/efforts while taking personal responsibility to make decisions and execute actions. Work Environment: The majority of job duties are conducted in the Veterinary Hospital. Position requires bending, kneeling, lifting (up to 30 pounds, as necessary) and standing for long periods of time. A large amount of this partner's time will be spent in direct contact with clients and their pets. Contacts: This position will regularly communicate with clients, veterinary specialists, store partners, and companies that provide products and/or services that the practice utilizes. The right candidate will be able to positively represent the hospital and Petco within the professional community and to our guests. Petco Animal Supplies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected classification. To translate this webpage to Spanish or other languages on your internet browser click the translate button to the right of your browser address bar. Additional instruction can be found here: ************************************************************************************ Para traducir esta página web al español u otros idiomas en su navegador de Internet, haga clic en el botón de traducción a la derecha de la barra de direcciones de su navegador. Puede encontrar instrucciones adicionales aquí: ************************************************************************************

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited! Job Summary The Office Manager is responsible for supporting the daily administrative operations of the club, ensuring the office functions efficiently and effectively. This role helps supervise the Administrative Assistant, manage office supplies, and coordinates office activities to support the club's management team. Key responsibilities include overseeing payroll processing, accounts payable and receivable, and assisting with budget tracking and financial reporting. The Office Manager also ensures compliance with company policies and standards, maintains accurate records, and handles member inquiries and communications. This position supports the smooth operation of the club's administrative functions. . Reporting Structure * Reports to the Director of Administration, Club Manager or General Manager Day to Day * Perform daily accounting duties, including revenue reconciliation, cash deposit activities, and member billing. * Ensure accuracy and compliance with Invited's accounting standards. * Handle vendor reconciliations and oversee the member billing dispute process. * Review membership applications for completeness and compliance with program/legal requirements. * Support payroll compliance, including commission calculations, employee file updates, and status changes. * Assist with monthly accounts payable closing accruals and provide support for weekly and monthly compliance reporting. * Support department heads with employee onboarding, I-9 processing, and maintaining accurate employee records. Assist with general payroll and benefits-related inquiries. * Gain proficiency in all general accounting functions through cross-training within the Accounting department. * Report any operational issues or discrepancies to supervisors promptly to ensure smooth department functioning and compliance. Additional Duties * Due to the dynamic nature of the club, employees are expected to assist others as needed and take on additional tasks as assigned by management. * Follow all company, club, and department policies, procedures, and instructions. * Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff. * Follow safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same. * Take the initiative in personal and professional growth and maintain any required certifications relevant to your role. * Address and resolve challenges using available resources, working with regional and corporate teams to support club operations. * Attend daily briefings and actively engage in required activities to stay informed and contribute to the team's success. About You Required * High school diploma or equivalent. * A minimum of 2 years of accounting experience or equivalent. Preferred * Prior supervisory experience is preferred. * Proficient in computer use with strong knowledge of spreadsheet software. * Strong communication and supervisory skills are essential. * Proven ability to handle highly confidential information with discretion. Physical Requirements * Must be able to stand, walk, and perform physical activities for extended periods. * Ability to work in varying temperatures and environments, with potential exposure to dust, fumes, or gases. * Capable of climbing ladders, squatting, kneeling, reaching, grasping, twisting, bending, and folding/unfolding as required. * Able to lift, carry, push, and pull up to 10 lbs. occasionally. * Effective communication skills, including talking and hearing, with sufficient visual acuity. Primary Tools/Equipment * Computer * Keyboard * Telephone * Copier * General office supplies Work Schedule * Attendance requirements for this position as outlined on the weekly schedule. * Additional hours are required to meet deadlines of the position, including weekends and/or holidays. What We Offer We believe in taking care of our team, and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills, experience, education, location, and-if you're in a non-exempt role-hours worked. While not all roles at Invited are full-time, those full-time team members have access to a comprehensive benefits package that includes: * Medical, dental, and vision coverage * Life insurance * Short-term and long-term disability insurance * 401(k) retirement savings plan * Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members) Want to learn more? Visit *********************** for full details. Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn Instagram Twitter Facebook Invited is an Equal Employment Opportunity Employer The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.

The Department of Internal Medicine is the largest and most complex department in the Morsani College of Medicine with over 26 Division, Programs and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $115,000,000. The mission of the Department is to rank among the elite in the nation in the areas of education, research and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows and health personnel from USF and throughout the world. Highlights of our success include Board Pass Rate at 100%; Resident Match Rate at 100%; Growth of residency program from 80 to 115; growth of fellowship programs from 70 to 96; Doximity ranking at 84 and USMLE score average increasing from 200 to 247. The Department's research activities are numerous and involve both basic and clinical research activities in all subspecialties of Internal Medicine. Our current Blue Ridge Institute for Medical Research ranking equals 19. Patient care occurs in our affiliated hospitals (including Tampa General Hospital, H Lee Moffitt Cancer Center and Research Institute, James A Haley VA Hospital, Florida Hospital) as well as our state-of-the-art ambulatory health care centers. The Department also provides healthcare support and services via contractual arrangements with many diverse organizations. The US News & World Report recent rankings of our subspecialties include Endocrinology at 13, Nephrology at 18, and Gastroenterology at 24 and Pulmonary at 28. The Department's faculty represent a group of dedicated physicians that are well-recognized as leaders in all three mission areas. The Office Manager serves as the initial point of contact for their assigned division(s) and assists the Division Director and Clinical Section Administrator with operational and administrative activities related to the Division, acting as a liaison to the faculty, staff and other clinical areas. This position works closely with the Clinical Section Administrator to determine how best to meet the administrative requirements for the area. This position operates under regular deadline pressure in order to meet administrative and human resources requirements. MINIMUM: This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. • Senate Bill 1310- The Florida Senate (************************************************ is conditional upon meeting all employment eligibility requirements in the U.S. • SB 1310: Substitution of Work Experience for Postsecondary Education Requirements • A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: • (a) Two years of direct experience for an associate degree; • (b) Four years of direct experience for a bachelor's degree; • (c) Six years of direct experience for a master's degree; • (d) Seven years of direct experience for a professional degree; or • (e) Nine years of direct experience for a doctoral degree • Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. • Minimum Qualifications that require a high school diploma are exempt from SB 1310. Office Operations: Oversees day-to-day office operations and support activities. Provides direct, confidential assistance to the Division Director and Clinical Section Administrator and engages in highly sensitive operational, legal or administrative matters. Create agendas, maintain minutes, and communicate to members of the group. Performs specialized office duties required to support the specific responsibilities of the Clinical Section Administrator, using discretion to make judgments based on operating guidelines. Runs/prepares reports and provides data for analyzing by division leadership. Advises on and implements division administrative office policies and procedure; develops and implements internal forms. Supports purchasing requirements for office, including but not limited to: research items, obtains price quotes, enters information into university systems, receives purchase orders, and maintains information as required. Division Employment Assistance: Works closely with Division Director and Clinical Section Administrator to manage divisional recruitment and human resource initiatives including but not limited to search committee support, candidate itinerary preparation, taking meeting minutes and compilation of documents. Assists with employment, administration and other human resources processes. Maintains appointment paperwork requirements for faculty, staff, and student employees. Oversees and audits divisional leave requests. Project Coordination: Serves as a resource person and keeps up-to-date with ongoing projects. Responsible for duties as required to support the mission and function of the division. Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. Performs other duties as assigned.

Job DescriptionBenefits: License reimbursement 401(k) Bonus based on performance Competitive salary Flexible schedule Opportunity for advancement Paid time off Training & development ROLE DESCRIPTION: AsOffice Manager - State Farm Agent Team Member with Nathan Cocco - State Farm Agent, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. By alongside other team members, you create smooth operations to actualize the opportunities offered to people by insurance products and financial services. As an organized and detail-oriented professional, your skillset promotes the basis for people in our community to have something they need. Nathan Cocco - State Farm Agent is eager to bring aboard your collaborative presence. RESPONSIBILITIES: Establish customer relationships and follow up with customers, as needed. Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Ensure the office is well-maintained, and continuously equipped to successfully meet customer needs and to market relevant products. QUALIFICATIONS: Experience in insurance and management (required) Property and Casualty license (must be able to obtain, current licensees preferred) Life and Health license (must be able to obtain, current licensees preferred) Excellent communication skills - written, verbal, and listening Highly organized and detail-oriented Proactive in problem-solving Able to work in and manage a team environment Able to coordinate and collaborate with others to achieve agency goals.

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview Sage Dental is seeking a Dental Office Manager to join our team in our new St. Petersburg location! If you have experience as an Office Manager in a group dental practice or if you have been an Office Manager in a busy, multi-dentist practice, this may be the position for you! Sage Dental offers you: Competitive base pay - PLUS BONUSES! Growth opportunity Benefits such as: Health & Dental Insurance, Paid Holidays and Paid time off, 401K and more! Responsibilities Demonstrate strong leadership and team building skills Effectively implement directives, policies, and procedures Maintain efficient operation of the office to achieve performance goals Effectively coach and resolve staff and patient issues Qualifications Proven track record of providing excellent customer service to all patients and visitors A minimum of two years of experience managing a fast paced dental office Knowledge of dental insurance plans 2025-8206 #LI-KS1

Job Purpose: This position is responsible for building and maintaining a successful practice through communication to the team and managing goals and expectations. The Office Manager generates accountability, authority and responsibility with their team and provides support, communication, and guidance to increase the team's performance. This role may float between offices to provide coverage and may manage an office that is not fully staffed. Duties and Responsibilities: Hire, train and manage performance of office team members. Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. Explain treatment plans and payment options to patients. Review and train on Accounts Receivables (collection percentage). Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. Ensure office is secure at all times as assigned key holder. Travel between offices as required to provide coverage when other office managers are unavailable or provide coverage in offices without a permanent provider. Train on and review patient financing/credit (volume number and accuracy) with team. Train team and ensure effective customer service skills via the telephone and in person. Train and hold team accountable for building a productive office schedule. Must meet and manage to minimum monthly performance goals as outlined by Regional Management. Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. Train staff or arrange training, as needed. Assure timeliness and accuracy of paperwork. Review and approve payroll (accuracy, control overtime) for office. Oversight of supplies and inventory for the office and assure cost effectiveness. Retention of staff and patients (turnover number). Assure safety - workers compensation (reported timely and accurate and investigation post- accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. Complete Monthly Check List (completed and assurance all areas are up to date.) Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) All other duties and responsibilities as assigned. Additional Responsibilities: Positive attitude (motivation, team player). Appearance (professional, clean, neat, meets company standards). Knowledge of insurance processes. Professionalism and leadership. Qualifications Associate's degree in business, or equivalent, and three years working experience. Has a working knowledge of the front and back-office healthcare operation. Effective communication and time management skills. Prior management experience strongly preferred. Understanding of general dental terminology. Intermediate computer skills; working knowledge of Internet Explorer and working knowledge of Microsoft Office Word, Excel, and dental office software. Experience with EagleSoft preferred.