Office manager/administrative assistant jobs in Smithtown, NY - 246 jobs

A small Greenwich company in the luxury consumer goods industry is looking for an Executive/Personal Assistant to support the President. The company is run from the Principal's home and this is an in-person position, working from the fully equipped home office. Key Responsibilities: Executive Assistant Responsibilties- Provide day-to-day administrative support to the President Coordinate extensive travel (domestic and international), transportation, accommodations and logistics Draft and prepare correspondence and documents Manage calendars, appointments, and meetings (in-person and virtual) Maintain organized filing systems (digital and physical) Order office supplies and provide general office assistance Track tasks, follow up on action items, and project management Personal Assistant Responsibilties: Coordinate repairs, maintenance, and service providers for the household Manage scheduling and projects for the home Handle errands and day-to-day logistical tasks, as needed Anticipate needs and proactively address issues Qualifications & Skills: Bachelor's Degree Preferred 3-5 years of experience in an administrative or personal assistant role CRM experience a plus Strong organizational and time-management skills Clear written and verbal communication skills High level of discretion and confidentiality Detail-oriented with excellent follow-through Proactive and able to work independently Comfortable working in a small, in-home office environment

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

Under the direct supervision of the Program Manager and supporting the Director of the Digital Ethics Center, the Senior Administrative Assistant will provide high quality administrative assistance in a fast-paced environment. Duties to include greeting visitors, managing complex calendars and travel commitments, managing correspondence (including private, confidential, and sensitive emails), scheduling meetings, and creating, editing, and sending letters, references, and reports. In coordination with the Program Manager, this position will coordinate special functions and events for the Center (e.g., seminars, faculty searches, special presentations) by planning and organizing to ensure all details are handled in advance and managing events so that functions run smoothly (e.g., by preparing and circulating papers, agendas, minutes, and briefing notes, as appropriate). In addition, this position will manage office supply orders, process business expense, check requests, reimbursements, invoices, and facilities requests. This position will be responsible for travel arrangements for staff and visitors, creating detailed itineraries, and following up to ensure that travel reimbursements are accurate and timely. This position will assist in managing the Center's communication channels, including the DEC inbox, Mailman lists, newsletter, and social media platforms (e.g., LinkedIn). Responsible for maintenance and updating of the website. The position assists in the collection and assembly of materials for annual progress reports and grant proposals, application and appointment process for post docs and performs other administrative functions as needed in support of the Center. This position is a 30 hour per week position with potential more hours as needed (not exceeding 37.5 hours per week). Required Skills and Abilities 1. Demonstrated ability in an administrative support role. Proven proficiency with Outlook emailing, calendaring and management of complex calendars. Proven intermediate skills with Microsoft Word, PowerPoint, and Excel. 2. Strong problem solving, organizational and analytical skills. Ability to work in a team environment with a positive attitude, with the ability to take initiative. 3. Excellent written and oral communication skills with strong attention to detail and time management. Proven ability to handle confidential information. 4. Proven experience with processing expenses and coordinating travel. 5. Ability to manage multiple projects simultaneously in a fast-paced environment. Proven record of good attendance and punctuality. Preferred Skills and Abilities 1.Experience with Yale systems, i.e., Workday, SciQuest, and Concur. 2. Experience working in a higher education institution in a role supporting an academic position, department or school. 3. Experience with website maintenance.

SKY Leasing ("SKY") is an alternative investment manager dedicated to providing asset-focused capital solutions to airlines globally. With a global presence across five offices in San Francisco, Dublin, Greenwich, Miami, and Singapore, SKY leverages a 30-year history of global aviation relationships, technical asset management expertise, and a disciplined investment framework, to originate unique investment opportunities with an emphasis on seeking downside protection and stable cash flow. The company's fund management business was founded in 2019 with a minority investment from M&G Investments. As of March 2025, the company manages over $5 billion of aviation assets. Summary An exciting opportunity has arisen for a dynamic and professional Executive Assistant & Office Manager to join the team at SKY Leasing in our Greenwich, Connecticut office. The EA/OM will be responsible for managing a broad range of administrative, operational and logistical tasks that support business functions and ensure the smooth execution of day-to-day activities. Job Functions Executive Assistant: Provide high-level support to the Senior Management team Manage hectic and complex calendars efficiently and effectively Arrange complex domestic and international travel itineraries, including flights, accommodations, dining reservations, and ground transportation. Manage and reconcile expense reports for senior management as required Serve as a liaison both internally and externally, maintaining a sense of professionalism and collaboration at all times Must be able to accommodate a flexible work schedule as required. Office Management: Front of house reception duties including answering phones and greeting office visitors. You are the office's first point of contact Manage the day-to-day office operations including scheduling maintenance, and handling incoming mail and outgoing shipments Maintain a clean and organized office environment, including overseeing the kitchen area and maintaining common spaces. Regularly restock and replenish office and breakroom supplies. Tack and report office expenses such as maintenance, food and beverages etc. Develop and maintain positive working relationships with external vendors and service providers. Coordinate with HR to welcome and onboard new employees Collaborate with our outsourced IT MSP to ensure maintenance of IT equipment in the office and any additional on-site requests Perform general administrative tasks, including filing, and any additional requests assigned by management. Proactively identify ways to improve and implement processes to improve the general efficiency of the company. Qualifications 3+ years working in a similar role, supporting 1 or more C-Level Executives within a fast-paced environment. Candidates must hold a bachelor's degree or higher. Strong organizational skills and experience managing multiple projects at once Exceptional communicator with strong project management skills Able to multi-task, pivot quickly, and maintain grace under pressure Must have extensive experience organizing global travel on a regular basis Have a firm grasp of Microsoft Office (Excel, Outlook, SharePoint) and be familiar with cloud based and web applications. Detail-oriented, solutions-driven, and highly proactive Interest in the aviation industry is desired, but not essential Compensation Competitive salary Benefits Package Comprehensive health insurance (medical, dental, vision) 401(k) retirement plan Paid time off and holidays Professional development opportunities Performance-based bonuses Interested candidates should submit their CV's to Anne Marie Scaramuzza (***************************) Please note, due to the high volume of applications, only successful candidates will be contacted.

Based in Greenwich, CT, Summer Rain employs more than 170 people and has been in operation for over 40 years. The company provides unparalleled irrigation and landscape lighting. wells and water filtration services to residential and commercial customers in Connecticut and New York. Recognized nationally as one of the top 100 irrigation companies in America, Summer Rain is dedicated to exceeding customer expectations and meeting the needs of its employees and communities. The company guarantees a 24-hour response time and immediate emergency service for its custom-designed irrigation and lighting systems. Role Description This is a full-time, on-site role for an Office Administrative Assistant located in Port Chester, NY. The Office Administrative Assistant will be responsible for a variety of clerical and administrative tasks including answering phones, scheduling appointments, managing executive schedules, and providing support to other staff members as needed. These tasks will necessitate excellent phone etiquette and strong communication skills. Salary range- $50,000 to $55,000. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Proficient Clerical Skills Strong organizational skills and attention to detail Ability to multitask and manage time efficiently Experience with office software and equipment Previous experience in a similar role is a plus

Personal / Executive Assistant (PA / EA) Employment Type: Full -Time About Us We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top -level strategic priorities. Position Summary The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed. Key Responsibilities Administrative & Executive Support Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential documents and sensitive information with discretion. Office & Operations Management Oversee daily office operations, ensuring an organized and efficient workspace. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Assist with HR -related administrative tasks, such as onboarding support. Project & Task Management Update and maintain CRM and project management systems. Track and oversee task delegation, ensuring timely completion. Assist with workflow optimization and process improvements. Personal & Lifestyle Management Handle personal errands, reservations, and household/vendor coordination. Manage personal travel arrangements, including flights, hotels, and itineraries. Assist with purchasing and order management, including gifts and personal items. Provide support for family or personal engagements as needed. Operational Efficiency & Business Development Support Act as a gatekeeper, managing access to executives and aligning priorities. Provide ad -hoc support for interviews, event attendance, and travel coordination. Assist with networking, business research, and recruitment efforts. Communication & Coordination Serve as a liaison between executives, internal teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities to relevant parties. RequirementsQualifications & Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Tech -savvy with experience in CRM, project management tools, and Microsoft/Google Suite. Ability to handle confidential and sensitive information with discretion. Strong problem -solving skills and ability to work independently. A proactive attitude and the ability to anticipate needs before they arise. Flexibility to handle both professional and personal responsibilities. Preferred Qualifications Experience in healthcare, mental health, or corporate executive support. Familiarity with Zoho, Notion, Asana, or similar tools. Background in event coordination, HR support, or business development. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

Westchester Dental Group The Practice Leader (PL)/Office Manager will provide leadership and support growth initiatives to the Select Dental Management supported dental practices. They will bring non-clinical operational, managerial, and administrative procedures, reporting structures and operation controls to their assigned practice. The PL will effectively communicate and foster growth among their team. This is a vital practice leadership role that will focus on positive patient experience, employee and dentist satisfaction, as well as support growth in their practice. This role is not intended to impact the independent clinical judgment and decision making of the licensed providers rendering services at each practice. Skills and Qualifications Bachelor's degree in business administration, or related field experience. Dental management experience, supervising teams. A solid grasp of data analysis and performance metrics. Be able to diagnose problems quickly and have foresight into potential issues. Superior communication skills with the ability to quickly establish rapport and work closely with team members and peers. Experience in leadership positions, managing and training new and existing employees with steadfast resolve and personal integrity. Proven track record managing profitable, successful teams, and driving revenue growth. Knowledge of dental practice management systems. Benefits for Full-Time Employees* PTO, paid holidays, office closure days Medical Vision Dental allowance Uniform allowance, as needed 401(k) Eligibility And many more! *Benefits are subject to change and eligibility. About the Role: Practice Growth: Practice Leaders support the processes of each practice for the growth of active patients, production, and collections in the assigned practices they support. Foster a growth-oriented, positive, and encouraging environment. Implement action plans that grow active patient-base, production, and collections of assigned practices. Practice Efficiency: Practice Leaders are accountable for the management of non-clinical Controllable Expenses and meeting or exceeding Budgets in the assigned practices they support. Understand opportunities on financial scorecard of Practice; execute on identified areas of weakness and growth opportunities. Manage P&L to ensure the assigned practices achieve targets relative to growth and controllable expense management. Employee Engagement: Practice Leaders are accountable for building strong, passionate teams, who are aligned with the Mission Vision and Values of Select Dental Management in the assigned practices they support. Support effective recruiting practices of potential candidates. Drive an exceptional onboarding experience for new team members. Create professional development and performance management plans. Meet or Exceed retention goal in assigned practice. Coach and mentor team members to independently perform assigned tasks. Deliver effective feedback and corrective action to Direct Reports in accordance with company-defined processes, as needed. Monitor the values, culture, and satisfaction of both team and patients at all supported practices. Identify any deficiencies and provide support and guidance to rectify. Ensure team members thrive and organizational outcomes are met. Build and maintain strong relationships with doctors. Patient Satisfaction: Practice Leaders are accountable for delivering a WOW Patient Experience in the assigned practices they support. Build passionate teams who are motivated to deliver a World Class Patient Experience. Implement strategies that drive and support patient experience improvement initiatives for assigned practices. Partner with Clinical Support functions to ensure teams and patients achieve Oral Systemic Health. Systems & Accountability: Practice Leaders are accountable for ensuring processes are implemented effectively and consistently in their practice. Support teams in all areas of operations to ensure systems and processes are successful. Partner with the support functions, regional leadership, and practice team to achieve favorable results with respect to exceptional team experience, quality patient care, patient satisfaction/loyalty, revenue, collections, and expense management. Help to communicate and implement key processes or updates to direct reports. Ensure all RCM, Finance & Accounting Processes are functioning properly. Our Mission & Values: Drive All Decisions and Actions “To Make Our Teams, Practices, and Patients Happier and Healthier!” Positive Energy - We are enthusiastic, empathetic, compassionate, optimistic, generous, kind, and passionate. Partnership - Work collaboratively together to achieve shared goals. We accomplish more together than as individuals. We are better together. Communication - Set clear expectations and feedback to our patients and team members. Growth - We strive to continuously improve and are goal oriented. We grow always in all ways.

Job Description Dental Office Manager | Multiple Opportunities Established Practices | Future Acquisitions Compensation: ~$45+/hour - based on experience Schedule: 4-5 days a week We're looking for a results-driven Dental Office Manager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine. This role is perfect for someone who understands the numbers behind great patient care-and uses them to lead a thriving, high-functioning team. Why You'll Love This Role Patient-centered schedule around our local community: Hours designed to meet patient needs/ A supportive team environment that values growth, integrity, and efficiency. The chance to truly own the numbers that drive our success. We believe success comes from both happy patients and healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring over-the-counter collections, reappointment rates, minimizing cancellation rates, treatement plan acceptance and new patients. What You'll Do Lead the front office team to deliver a seamless, warm, and professional patient experience. Monitor and manage key performance indicators daily, taking action to address gaps. Coach team members on best practices for scheduling, collections, and patient follow-up. Partner with clinical staff to ensure optimal patient flow and care quality. Proactively re-engage past-due patients and activate pending treatment plans. This is a future opportunity with a growing group that values operational excellence and rewards results. If you're a KPI-savvy leader ready to take your next step, we want to meet you.

A small Family Office based in Westchester is seeking an Executive Assistant/Office Manager to assist with a tight knit family office and support the C-Level Officers. This position offers the ability to take on a multitude of responsibilities, and learn the management of the business while maintaining a strong sense of autonomy. Job Responsibilities: Managing both corporate and personal expenses, reconciling credit cards, and preparing monthly expense reports for C-Level Officers Conduct specialized research reports as needed Responsible for booking travel and calendar management Coordinate with vendors in different states for additional properties Act as the face of the firm and greet clients and guests as needed Act as gatekeeper and liaison Maintain orderly office - ordering office supplies, answer phones and direct calls, greet guests Manage conference room and conference call schedules Assist in deal proposals and compiling contracts Job Requirements: Bachelor's Degree absolutely required Must have C-Suite or Founder support experience Minimum 5 years of executive support Compensation: $125,000 - $130,000

Coordinate schedule, appointments, reservations, and travel arrangements for C-Level Executives (Business and personal) Organize and maintain email inboxes for executives. Organize information and respond accordingly. Track tasks and projects to ensure appropriate prioritization of projects with respect to deadline and organizational developments Demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality Draft and send memos and notifications with important updates and information Build rapport with clients, vendors, and corporate team members Facilitate excellent communication in the office Run errands for corporate office and executives as needed

Job DescriptionOffice Manager Global AV Group Hicksville, NY | On-Site Only Full-Time | Hourly About Global AV Group Global AV Group is a commercial audiovisual and integrated technology firm delivering high-performance systems and experiences nationwide. Our work supports corporate, experiential, and technical environments, and our internal operations play a critical role in keeping teams aligned, projects moving, and standards high. Position Overview We are seeking an experienced Office Manager to oversee the day-to-day administrative and operational functions of our Hicksville office. This role is responsible for maintaining structure, consistency, and accountability across internal office operations while supporting leadership and cross-functional teams. This role is best suited for someone who is comfortable operating independently, managing multiple systems, and taking ownership of office operations in a fast-paced, technical services environment. This position is fully on-site. Key Responsibilities Office Operations & Administration Oversee daily office operations to ensure a professional, organized, and efficient work environment Manage office vendors, supplies, equipment, and facility needs Maintain administrative procedures and ensure consistent execution Serve as the primary point of contact for office-related operational matters Administrative & Leadership Support Provide administrative support to leadership and department heads Coordinate meetings, calendars, and internal office logistics Support onboarding logistics, including workspace setup and coordination Act as a central liaison between departments for administrative needs Documentation, Records & Compliance Maintain organized digital and physical filing systems Support HR and Accounting with onboarding documentation, timekeeping support, and expense tracking Maintain OSHA and compliance documentation in coordination with operations leadership Purchasing, Timekeeping & Reporting Process purchase orders, invoices, and receipts accurately and on time Coordinate with vendors for quotes, order confirmations, and delivery tracking Assist with verifying time entries for office and field staff Generate basic administrative and operational reports as requested Systems & Tools Experience Candidates should be comfortable working within modern office and operations platforms, including: Project and task management tools such as Monday.com, Asana, Trello, or similar Internal communication platforms such as Slack Business phone/VOIP systems such as RingCentral Cloud-based productivity tools (Google Workspace and/or Microsoft 365) Basic spreadsheet use for administrative tracking and reporting All other duties assigned Comfort learning and adopting new systems is required. Qualifications Required 3+ years of experience in office management, operations coordination, or senior administrative roles Experience supporting leadership and managing office operations independently Strong organizational, prioritization, and communication skills High level of discretion and professionalism Preferred Experience in construction, AV, or technical services environments Familiarity with timekeeping, expense tracking, or payroll support systems Compensation $25$30 per hour, based on experience Benefits Medical, Dental, Vision, Life Insurance, PTO, Performance Bonus Why This Role Is Important The Office Manager plays a key role in keeping Global AV Group running smoothly. This position supports internal teams, maintains operational consistency, and helps create a professional environment where people can do their best work.

About Veradermics Veradermics is a dermatologist-founded, late clinical-stage biopharmaceutical company focused on developing innovative therapeutics to address pervasive treatment challenges in highly prevalent aesthetic and dermatological conditions. In October 2025, Veradermics announced the closing of an oversubscribed $150 million Series C financing with top-tier healthcare investors. The financing will enable Veradermics to advance the development of our lead candidate, VDPHL01, as an oral, non-hormonal treatment for men and women with pattern hair loss (PHL). We are currently conducting three Phase 3 clinical trials as we work to deliver potentially transformative solutions and aspire to redefine the standard of care in dermatology. Learn more here. At Veradermics, we combine scientific rigor with a vision for impactful innovation to make a lasting difference in the lives of patients. Why Work at Veradermics You Can Be Part of a Meaningful Mission - Veradermics aims to become a leader in medical dermatology by bringing pharmaceutical innovation to the treatment of common skin conditions to improve the lives of patients. Veradermics is Growing - Veradermics is a dynamic and growing company; we are advancing our VDPHL01 Phase 3 clinical trials and preparing for commercialization; PHL affects approximately 80 million people in the U.S. alone. The Veradermics Culture - we are an innovative, collaborative, hard-working and performance-driven company that values the contributions of our employees and keeps our focus on patients We have been featured in Forbes, Allure, Marie Claire, Bazaar, Dermatology Times, the Slate, The New York Post, The Hartford Courant, The Kansas City Star, and other multi-media platforms. Position OverviewVeradermics is seeking a highly organized, proactive, and experienced Executive Assistant (CFO & CCO) and Office Manager to support two senior executives-the Chief Financial Officer (CFO) and Chief Commercial Officer (CCO)-while owning the day-to-day operations and workplace experience of the New Haven office. This role combines sophisticated executive support with hands-on office management and is best suited for a candidate with a demonstrated track record supporting senior leaders in complex, fast-paced environments.Responsibilities: Executive Support & Communication Cadence (CFO & CCO) Serve as a trusted execution partner to the CFO and CCO, supporting day-to-day operating cadence, follow-through, and administrative rigor Establish and maintain a structured rhythm with each executive, including regular check-ins, weekly planning support, and action tracking Act as a reliable point of coordination between the CFO/CCO and internal and external stakeholders, exercising sound judgment and discretion Partner closely with the Executive Assistant to the CEO to ensure seamless coordination across the executive team, including alignment on priorities, timelines, and communication flow Work in sync with the Executive Assistant to the CEO on shared moments of executive and organizational cadence, including Board meetings, All-Hands meetings, leadership offsites, and other company-wide events Calendar, Inbox & Priority Management Own calendar management for the CFO and CCO, ensuring alignment with priorities and effective use of executive time Schedule meetings accurately and efficiently, proactively resolving conflicts and managing competing demands Support agenda discipline and ensure appropriate preparation and materials for key meetings Monitor and triage inboxes as needed, flagging priorities and drafting responses or follow-ups when appropriate Travel Expense and Logistics Manage all travel for the CFO and CCO (domestic and international), including itineraries, accommodations, and ground transportation Prepare, submit, and track expense reports for both executives; partner with Finance to resolve discrepancies and ensure timely reimbursement Coordinate logistics related to investor meetings, offsites, conferences, and other external engagements Office Operations and Workplace Experience Serve as the primary owner of New Haven office operations, ensuring the office is consistently functional, organized, and welcoming Own office food, beverage, and catering logistics for in-office days, recurring team lunches, leadership meetings, and special events Manage office vendors and services, including cleaning, office supplies, building coordination, and ad hoc operational needs Partner with Finance on office-related budgeting, invoice processing, and vendor payments Support office planning needs such as space organization, furnishing, upgrades, and occasional office moves, ensuring minimal disruption to the team Proactively identify opportunities to improve office systems, workflows, and employee experience Candidate Profile | Who You Are Demonstrated experience providing executive-level administrative support to senior leaders (e.g., CFO, CCO, COO, or equivalent) Prior exposure to board, investor, or public-company operating cadence, including preparation timelines and executive-level communications Exceptionally organized and detail-driven, with strong follow-through across multiple executives and workstreams Strong communicator who can interface confidently with executives, vendors, and internal stakeholders Operates with sound judgment, discretion, and a high degree of ownership Company Culture Veradermics is a small, tight-knit, high-performing team that works with urgency, positivity, and a deep sense of ownership. We set an exceptionally high bar for ourselves and seek someone who is energized by playing an integral role in a fast-moving organization at a pivotal moment in our trajectory-bringing curiosity, clarity, and a drive to get things done at the highest level. We value strong organization, thoughtful collaboration, and genuine investment in team success. Honest, direct communication is central to how we work and grow together. Accomplishing our collective goals will be fun but also complex. Location and Travel: Hybrid role based in New Haven, Connecticut Requires 1-2 days per week in the office, with additional presence during board meetings, All Hands, or key events Salary and Benefits Veradermics provides a comprehensive compensation package that includes a base salary, annual performance bonus eligibility, and access to the employee stock option plan. Robust benefits package, including health coverage, retirement benefit matching, dependent care FSA, and unlimited paid time off. Equal Opportunity Employer Veradermics is an equal opportunity employer. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Dental Office Manager “Open Up” to A Whole New Dental Experience Imagine working in a place which delivers best in class patient care and focuses on putting every patient first, every visit. Our guiding principle is empathy, and we want you to join us on our mission to transform the dental experience. Our practice partners with North American Dental Group which provides us with the necessary support in order to fulfill our purpose of ensuring excellent patient care. Wondering how this shapes your job experience? We use our individuality and dental expertise to practice group dentistry and ensure that every patient leaves our office feeling satisfied. Do you have the drive and passion to help others improve their oral health in the way that we do? Come join our team- help us pioneer a new culture of dentistry. Smiling from Open to Close Hours of Operation 40/hrs/week including some Saturday's Responsibilities Skills Required to Make a Great “Impression” on Our Team Motivated and proficient at problem-solving so that office revenue goals are met by managing tasks such as scheduling, staff productivity, and expenses Exhibit flexibility and adaptability to form great relationships with our team Be a leader, guiding our team to success in a fast-paced and energetic work atmosphere Supervise and communicate proficiently to ensure efficiency within practice while also maintaining our values and good morale, showing our patients who we truly are Strong dedication to accurately completing administrative functions such as financial review, compliance standards, and end of the day reporting Qualifications So How Can You “Fill” This Role? Bachelor's degree in a related field OR 4 years of related experience Servant Leadership: Partnership and collaboration with team and Providers Recruit and develop team Manage schedule to optimize production Prior clinical experience with implants preferred 3-5 years' prior management experience “Brace” Yourself… It only Gets Better Competitive paid time off for full-time and part-time team members which increases as you grow in your career with us Comprehensive benefits package, including 401k Constant opportunities for career growth and continuing education An exciting atmosphere that allows for freedom and individuality - enabling our team to always strive to do the best for our patients Ready to Come “Bond” With Our Team? Our team is ready to welcome the perfect candidate with arms (and mouths) wide open! We're constantly growing and want you to join our practice. Stop searching for jobs- apply today and start your career. If you are professional and organized yet outgoing, adaptable, and energetic, you'll fit right in. Our team is full of individuals with different skills and personalities, but each is willing to go the extra mile for our patients while communicating well with our team. Relatable? Then there's a spot for you at our practice. We're excited to hear from you! Equal Opportunity Employer We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by law. #NADG2 We can recommend jobs specifically for you! Click here to get started.

$35-$37/hr | Pelham, NY Looking for a GREAT office opportunity? Our client is a leading state-of-the-art dental practice with locations throughout New York and Connecticut. They are looking for a professional Dental Office Manager who loves people and is looking to lay roots and grow within their practice. Is this role for you? To excel in this role, strong organizational skills, attention to detail, multitasking abilities, and a customer-centric approach are essential. Maintaining professionalism, staying calm under stress, and effective communication are crucial for managing front desk operations in a dental practice and ensuring a positive patient experience. What we urgently need: Experienced dental office manager (3-5+ years) with a focus on practice growth in a multi-specialty group setting. Skilled in staff management, scheduling optimization, patient communication, and insurance coordination . Efficient Appointment Scheduling: Manage the scheduling system to minimize wait times and maximize productivity. Exceptional Patient Communication: Handle inquiries, appointment requests, confirmations, and cancellations. Accurate Patient Records Management: Maintain confidentiality and comply with HIPAA. Collaboration with Clinical Staff: Coordinate appointments with assistants and hygienists. Insurance Verification and Billing: Ensure precise billing and timely reimbursements. Front Desk Operations: Oversee reception, calls, patient greetings, and office organization. Proficient in DENTRIX software for scheduling, record-keeping, and billing. Proactive Problem Solving: Resolve conflicts and optimize scheduling efficiency. What we bring to the table: Competitive wages Growth and Development Medical and Dental Benefits | PTO | Vacation Employee Discounts Monthly Bonus In this role, you will grow to: Lead and Guide the Dental Team to Success Become A Patient Advocate and Advisor for Satisfaction Cohesively Manage Clinical and Non-clinical Staff Facilitate Managerial Procedures Love our Enthusiasm and Organizational culture

Job DescriptionWho We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Dental Office Manager Are you a natural leader with a passion for organization and patient care? We're looking for a proactive, friendly, and detail-driven Dental Office Manager to lead our office and keep our practice running smoothly. If you thrive in a fast-paced environment, love working with people, and have experience in dental administration-this is your opportunity to make a real impact. Help us deliver outstanding smiles while building a positive and efficient office culture! Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Qualifications: Experience in office management, preferably in a dental setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Benefits: Highly competitive compensation. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Performance-based bonus opportunities. Discounted orthodontic care for you and your family. Loan assistance for dental assistant school and continued education (CE). A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Salary range starting at $62,000; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee's professional aspirations, career development, safety and quality of life. We are looking for passionate professionals who want to enhance their career in tree care! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us! Job Description The Administrative Services Manager will provide general management of the New Rochelle office, and administrative support to a high-volume sales team. They must be extremely organized, able to multi-task, be skilled in English composition and grammar, and be comfortable speaking with a high-volume of clients on a daily basis. The ideal candidate will demonstrate professionalism, attention to detail, courtesy, and will enjoy communicating with others at all levels of the organization. Responsibilities Train and supervise administrative staff Create detailed in-depth client specific proposals in conjunction with the sales arborists Handle information requests and e-mail correspondence, arrange conference calls, and schedule meetings. Customer service/inside sales: heavy phone work including outbound sales calls, lead generation, customer service support, and scheduling appointments Key account follow-up, accounts receivable follow-up, and collection calls Conduct biweekly A/R meetings and assist with collections process Maintaining multiple sales calendars, creating work orders, daily debriefing. Administration of customer database and files, payment processing Act as main point of contact between ownership and administrative staff Conduct weekly administrative staff meetings to determine allocation of resources Conduct periodic performance reviews of administrative staff Gather payroll information weekly for submittal to the Accounting department. Coordinate work to be scheduled for clients including notification and appointment scheduling. Enforce company policy and standards for customer service throughout the office Oversight of Plant Health Care department and backup to scheduling and daily client notifications; including running and review of reports; work order printing; contract approvals as needed; prepay processing as needed. Coordinate daily meeting with CEO to provide office update, relay customer concerns, close out daily billing, and review unapproved proposals Prepare monthly account invoicing and budgets for select commercial, municipal, and educational clients Prepare Daily/Weekly billing details for Central Park Contracts (including logs) Assist in the renewal of all applicable company licenses Maintain office supply inventory and oversee purchasing Assist with end of month close, as needed Provide additional administrative support to arborists and general office support Complete all tasks accurately and efficiently. Other duties as assigned Requirements At least five years of experience in office management, overseeing a team of five or more individuals. Experience in the service industry is preferred. Prior experience in developing proposals, reports, and/or client presentations is highly desirable. Proven ability to manage a large volume of clients while delivering outstanding customer service. Skills/ Abilities Expertise in Microsoft Office Strong written and verbal communication abilities, including skills in proposal writing Capability to handle multiple tasks with a keen attention to detail Required time management and organizational skills Demonstration of a high level of professionalism and telephone etiquette Education/Training Bachelor's degree in Business, Business Management, English, Communications, Literature, Journalism, or a related field, preferably with two to four years of experience Benefits We offer a competitive compensation package, $ 80,000 - $98,000 per year, medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more! Almstead Tree & Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment. Almstead Tree and Shrub Care Co. is an Equal Opportunity Employer

is 35,000-40,000 a year If you are organized, have an eye for detail, enjoy juggling numerous tasks, and have excellent customer service skills, then this may be the job for you! Job Responsibilities Administration Perform administrative duties such as filing, faxing, distributing documents, maintaining spreadsheet Track and maintain compliance documents Calendar management, create and edit Microsoft Office documents, spreadsheets as requested Will respond to transfer all in-coming calls, take messages and interact with outside agencies in a professional manner Perform other duties as assigned by supervisors and/ or senior management Qualifications & Work Experience Bachelor's degree highly preferred or related administrative experience required 1-2 years customer service/office experience is highly preferred Punctuality and regular attendance is expected Maintain individual/family confidentiality Commitment to company values and adherence to policies is essential Excellent customer service skills are required Exceptional organizational skills Ability to juggle multiple tasks with flexibility Dependability and flexibility is expected Excellent interpersonal skills are required Working knowledge Microsoft Office is required Mission QSAC is a New York City and Long Island based nonprofit that supports children and adults with autism, together with their families, in achieving greater independence, realizing their future potential, and contributing to their communities in a meaningful way by offering person-centered services. QSAC pursues this mission through direct services that provide a supportive and individualized setting for children and adults with autism to improve their communication, socialization, academic, and functional skills Benefits QSAC benefits are some of the best and go beyond health and retirement. You will be joining a passionate community of professionals and staff who support each other in a challenging and rewarding work culture. Competitive salary Medical, Dental and Vision Insurance have very low out of pocket costs (for FT staff) Medical can be as low as $1 dollar per paycheck ( for FT staff) Generous Paid Time Off policy (for full time staff) Start with 24 days annually Group Life Insurance and Long Term Disability (for FT staff) Flexible Spending Accounts (for FT staff) Pre-Tax Commuter Benefits 403(b) Retirement with Employer Discretionary Match (for FT staff) Opportunities for career advancement Qualifications are subject to change in accordance with government regulations. Qualifications are subject to change in accordance with government regulations. QSAC is an Equal Opportunity Employer (EOE) Mission-Oriented. Results-Driven. Collaborative. Passionate. We Are QSAC. INDCLINIC To easily apply: Please email us at Jobs@qsac.com

Run errands both business and personal Make appointments Schedule meetings Schedule events business and personal etc.

Job DescriptionWho We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Dental Office Manager Are you a natural leader with a passion for organization and patient care? We're looking for a proactive, friendly, and detail-driven Dental Office Manager to lead our office and keep our practice running smoothly. If you thrive in a fast-paced environment, love working with people, and have experience in dental administration-this is your opportunity to make a real impact. Help us deliver outstanding smiles while building a positive and efficient office culture! Essential Functions: Team Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment. Provide guidance, support, and motivation to team members. Training and Development: Oversee the training and development of staff, ensuring they have the skills and knowledge necessary to perform their roles effectively. Recruiting: Participate in the recruitment process, from interviewing potential candidates to making hiring decisions, ensuring the office is staffed with qualified and motivated individuals. Compliance and Regulations: Ensure the office complies with all relevant laws, regulations, and company policies, maintaining a high standard of practice. Patient Relations: Manage patient relations, addressing concerns and ensuring a high level of customer service is provided at all times. Financial Management: Oversee office budgets, billing, and financial reporting, ensuring financial goals are met. Inventory and Supplies: Manage the inventory of office and dental supplies, ensuring the office is fully stocked and operational at all times. Scheduling and Workflow Management: Optimize office scheduling and workflow to ensure maximum efficiency and patient satisfaction. Maintain Accurate Records: Ensure all patient and office records are maintained accurately and securely, in compliance with legal and regulatory requirements. Stay Flexible: Be ready to handle additional tasks as required, adapting to the dynamic needs of the practice. Qualifications: Experience in office management, preferably in a dental setting. Strong leadership and team management skills. Excellent communication and interpersonal abilities. Proficiency in office management software and technology. Understanding of compliance and regulatory requirements in a healthcare setting. Commitment to continuous learning and professional development. Benefits: Highly competitive compensation. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Performance-based bonus opportunities. Discounted orthodontic care for you and your family. Loan assistance for dental assistant school and continued education (CE). A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Salary range starting at $62,000; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices may be required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)