Office manager/administrative assistant jobs in Tucson, AZ

Job DescriptionJob brief: We are looking for an entry-level, Operations/Office Manager to coordinate and oversee our District's operations. The specific duties of an operations manager include but are not limited to completing required folio reports, creating a monthly newsletter discussing district updates, tracking Agency Sales daily, formulating strategy, improving performance, and ensuring the right processes and practices across Farmers District 11. Responsibilities - Assist in formulating and carrying out District Objectives- Set up and coordinate all District Meetings and District Promotions including tracking results\- Create a Monthly District newsletters. - Maintain an understanding of Agent Dashboard along with ACE, OPRA, Docusign, Policycenter and Salesforce conversion. - Follow up with life ADR/pending files. - Manage district office social media page. - Manage district office inventory. - Ensure all operations are carried on in an appropriate, cost-effective way- Improve operational management systems, processes and best practices- Examine financial data and use them to agency growth- Other duties assign by District ManagerRequirements- Proven work experience as operations manager or similar role- Knowledge of organizational effectiveness and operations management- Excellent Microsoft Office knowledge- Excellent communication skills- Outstanding organizational skills- Able to pass a criminal background check

Onsite - Tucson, AZ Employment Type - Full time Schedule - Normal hours of operation are from 7:30 a.m. to 4:30 p.m. Monday through Friday. Clearance - Favorable adjudication of a National Agency Check with Inquiries (NACI) required. Disclaimer: Please note that this job opportunity is contingent upon our company successfully securing the contract associated with this position. If our company does not win the contract, this position may no longer be available. Description ProVets is seeking an experienced Senior Contract Administrator (Site Lead) to provide acquisition and contract support services to the U.S. Air Force. The ideal candidate will bring deep expertise in federal contracting with a focus on construction and base-level procurement activities, along with demonstrated leadership in supporting acquisition teams in complex contracting environments. Key Responsibilities Serve as the site lead, providing leadership, technical direction, and guidance to junior acquisition personnel. Support the development and execution of approved acquisition strategies. Assist in preparing file documentation for competitive and noncompetitive procurements. Provide advice, recommendations, research, and analysis in support of Contracting Officer (CO) decisions. Draft electronic synopsis announcements, solicitations, amendments, task orders, and contract modifications for CO review and issuance. Support source selection activities, including developing evaluation criteria, tracking milestones, and preparing source selection materials and reports. Assist in the evaluation of proposals in accordance with FAR Part 15 and applicable Air Force guidance. Prepare draft briefings, legal correspondence, agency reports, and support responses to protests and claims. Enter, review, and update contract documents in contract writing systems and specialized databases. Coordinate and support meetings, conferences, and site visits. Analyze contractor proposals and develop supporting spreadsheets and cost/price evaluations. Track contract milestones and manage closeout activities for contracts, delivery/task orders, and BPA Calls. Respond to taskings including FOIA requests, IG/GAO audits, congressional inquiries, and other agency reviews. Provide general administrative contract support, including file maintenance, drafting documents, and document distribution. Coordinate with DFAS or other paying agencies to ensure timely payments and proper obligation/de-obligation of funds. Access and analyze database information as required by local guidance. Support communications and discussions with offerors. Note: Contractor personnel shall not perform inherently governmental functions in accordance with FAR 7.503. Requirements Minimum 10 years of contracting experience within a Federal Government Agency. At least 3 years of base-level contracting support, including purchasing commercial supplies, services, and minor construction. Preferred experience in Department of the Air Force and construction contracting. DAWIA Contracting Professional, FAC-C Professional, or equivalent certification. Bachelor's degree in any field. Strong oral and written communication skills. Ability to conduct comprehensive research and analysis of technical and cost/pricing data. Demonstrated ability to interpret and apply acquisition policies, regulations, and directives. Proven leadership and mentoring capabilities. Additional Information ProVets is an equal opportunity employer. Pay is commensurate with experience and certifications.

Executive Administrative Assistant AZO Posting Number req24731 Department Online Initiatives Department Website Link *************************** Location Main Campus Address Tucson, AZ USA Position Highlights The Executive Assistant will provide primary administrative support to the Vice Provost of Arizona Online. They will also provide occasional support to the Arizona Online Directors on other initiatives. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here Duties & Responsibilities Duties and Responsibilities: * Manage, coordinate, and work independently to handle the schedules of Arizona Online leadership including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.) * Arrange travel and reconcile monthly expenses for multiple executives. * Provide meeting support held by the leadership including creating and preparing meeting materials including agendas, presentations, charts, and documentations; meeting and webinar support; recording minutes; and following up on action items requested of the executives. Knowledge, Skills, and Abilities: * Demonstrated ability to manage and coordinate complex schedules and travel arrangements for executives or senior leadership. * Strong written and verbal communication skills, with the ability to convey information clearly and professionally. * Advanced proficiency skills in Microsoft Office applications, including Office 365, Outlook, Word, Excel, and PowerPoint. * Proven ability to exercise sound judgment, discretion, and tact in interactions with board members, stakeholders, and the public. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications * Bachelor's degree or equivalent advanced learning attained through professional level experience required. * Minimum of 3 years of relevant work experience. Preferred Qualifications * 5 years related work experience in an administrative support role in the corporate setting. * Working knowledge of Concur, a bonus. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $28.56-$35.70 Compensation Type hourly rate Grade 8 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Bonnie Taylor | ****************** Open Date 12/10/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ********************.

REOPEN Job Type: Classified Salary Grade: 2 Pay Range: Hiring Range: $17.13 - $20.13 Per Hour Pay Range: $17.13 - $23.13 Per Hour Range Explanation: * Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. * Pay Range is the entire compensation range for the position. This position supports department operations by handling public inquiries, routing calls, and streamlining communication and administrative processes. Manages data entry, updates digital records, and maintains organized electronic files for easy access. Handles clerical tasks such as managing mail, coordinating couriers, and operating office equipment like printers and digital communication tools. Oversees specialized tasks like drafting and formatting documents to improve operational efficiency. The Administrative Assistant II position differs from the Administrative Assistant I position due to a higher-level complexity of duties. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. * Responds to public and staff by providing general information pertaining to departmental or program activities; * Answers single- and multi-line telephones, routes calls and relays messages; * Resolves routine problems in person, by phone and through correspondence with complainant; * Requests specific information by telephone; * Checks documents for completeness and accuracy and issues licenses and permits; * Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; * Edits documents for grammar, punctuation, spelling and format; * Codes, confirms, enters, updates, and retrieves data using automated filing systems; * Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; * Establishes and maintains filing systems and retrieves documents from files as required; * Researches document files and automated records for specific information; * Copies and distributes materials and acts as key operator for copy machine; * Reads, screens and directs mail and composes answers to routine correspondence; * Calculates fees, records payments and balances routine accounts; * Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; * Performing moderately complex word processing activities such as preparation of charts, graphs and tables; * Transcribing a variety of correspondence, reports and documents from dictating equipment; * Scheduling and arranging meetings, conferences, interviews and other appointments; * Training other staff members in office procedures and clerical activities; * Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Minimum Qualifications: Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County in an Administrative Assistant I position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): * Minimum three (3) years experience providing customer service in person, as well as via email and/or via telephone in a front desk setting. * Minimum three (3) years experience with EHR - Electronic Health Records (Epic, eCW, Oracle Health, and MEDITECH). * Minimum three (3) years experience in cash handling, financial and record-keeping procedures. * Minimum three (3) years experience with Microsoft Office (Word, Excel, Outlook, and PowerPoint). Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certifications: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Work Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Administrative Secretary Catalina High Type: Public Job ID: 131351 County: Pima Contact Information: Tucson Unified School District 1010 E Tenth Street Tucson, Arizona 85719 District Website Contact: Goran Spiric Phone: ********** Fax: District Email : Administrative Secretary at Catalina High #5437209 SUMMARY Provides secretarial support to a site or department administrator. May have additional functions specific to area of assignment. MINIMUM REQUIREMENTS * Three (3) years business office or clerical experience * Customer Service Experience * Verbal & written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions. * Ability to work independently * Computer Skills, to include word processing, spreadsheet, and database experience (Microsoft office) * Basic Math Skills PREFERRED QUALIFICATIONS * Experience with Legal Contracts ADDITIONAL REQUIREMENTS AFTER HIRE * FBI fingerprint background check. * Proof of immunity to rubeola (measles) and rubella (German measles), or proof of MMR immunization. COMMENTS * Application Required on TUSD Website: Job Ref #5437209 * Pay Range: $16.76 to $19.46/hour * Effective: 2025-2026 SCHOOL YEAR * Location: Catalina High School - Pima & Dodge Area * Classification: White Collar * FTE: 1.0 - 8 hours per day * Work Calendar: 12 month * Positions less than 30 hours per week are not eligible for district benefits. * Internal candidates will transfer at a rate commensurate with their bargaining unit language. For more information on salary schedule, please reference the Employee Agreements Webpage. To view the full job description, please visit our website. Tucson Unified School District is committed to a policy of nondiscrimination based on disability, race, color, religion/religious beliefs, sex, sexual orientation, gender identity or expression, age, or national origin. Other:

WHAT WE OFFER If you are looking for an opportunity to @UnleashYourPotential as a Leader and Salon Assistant Manager, you've come to the right place. Leading with style, kindness, compassion, and care puts you a cut above the rest. We might be just what you are looking for. WHAT YOU'LL DO * You'll be the heartbeat of the salon alongside the Salon Leader supporting in salon operations and providing leadership and tools for success. * Leading by example, you'll help your Salon Leader and teammates increase their clientele and the business. You will focus on the profitability of the salon and teach stylists the ins and outs of the business. * You will set the example as well as provide all hair care services offered by Cost Cutters and ensure the highest quality is provided to each guest * You will act as a coach and mentor to bring out the best in salon employees ensuring there is a positive work environment. * You will support the salon lead with recruiting, hiring, training, and handling conflicts and client complaints with ease and professionalism. WE'D LOVE TO HEAR FROM YOU IF YOU MEET THESE QUALIFICATIONS * You lead by example, with our customer service at your core, and can resolve challenges with professionalism. * You know how to bring out the best in others by being the best yourself in training, supporting the salon leader developing the team, creating a positive work environment, providing guidance on business and technical competency and matters, and always keeping the salon's bottom line in mind. * You have a current cosmetology/barber license as required by state/provincial regulations. * You can and want to work a flexible schedule, including evenings and weekends. * You are tech-savvy and can perform administrative tasks. You may be closing out the system at the end of the day. * You need to know how to read, write and do basic math. * You need to be able to travel to mandatory meetings and training sessions, including overnight travel. PHYSICAL REQUIREMENTS * You need good eyesight to observe a guest's hair, including close vision, color vision, and the ability to adjust focus. * If you enjoy moving around and staying active you can do that here. You'll be standing, lifting, and reaching for the stars. You need to be comfortable with lifting, bending, and performing repetitive movements, occasionally lifting 10-25 lbs. * We use chemicals and fragrances in our treatments which you will smell. You must be okay with fragrances and chemicals. DISCLAIMER: "You are submitting your information for potential employment opportunities with an independent franchise of Regis Corporation or one of its subsidiaries (collectively "Regis") if hired, you will be a direct employee of the franchise, not Regis. Franchisees are independent business owners/operators which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including, firing, discipline, supervision, staffing, scheduling, wages, and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions."

Provides office support and oversees the activities of office personnel within a school setting. Serves as a resource to office staff and district personnel regarding school policies and procedures while ensuring efficient daily operations. Key Responsibilities Supervise and coordinate the work of office personnel. Provide administrative support to school leadership and staff. Maintain accurate records, reports, and documentation. Manage bookkeeping and accounting functions. Ensure effective communication with students, parents, staff, and external stakeholders. Deliver high-quality customer service in all interactions. Minimum Requirements Five (5) years of experience in a business or school office OR Associates degree in a related field AND three (3) years of experience in a business or school office Experience with bookkeeping and/or accounting practices and principles Proficiency in Microsoft Office (Word, Excel, database programs) Strong verbal and written communication skills in English Demonstrated supervisory experience Extensive customer service experience Additional Requirements After Hire FBI fingerprint background check Proof of immunity to rubeola (measles) and rubella (German measles), or proof of MMR immunization Working Place: Tucson, Arizona, United States Company : 2025 OCt 16th Virtual Fair - Tuscon Unified School

Create an outstanding customer experience through exceptional service. Establish and maintain a safe, clean environment that encourages our customers to return. Achieve sales and profit goals established for the department and control all established quality assurance standards. Monitor all functions, duties and activities related to the Meat department. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety. Based in Arizona, Fry's Food Stores merged with The Kroger Company in 1983. Today, we're proudly serving Fry's customers in over 120 stores throughout Arizona. As part of the Kroger family of companies, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all. Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited. Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our Fry's family! What you'll receive from us: The Kroger Family of Companies offers comprehensive benefits to support your Associate Well-Being, including Physical, Emotional, Financial and more. We'll help you thrive, with access to: * A wide range of healthcare coverage, including affordable, comprehensive medical, dental, vision and prescription coverage, through company plans or collective bargaining agreement plans. * Flexible scheduling in full- and part-time roles with paid time off, including holiday and sick pay based on eligibility and length of service. * Emotional and financial support with free counseling through our Employee Assistance Program and free, confidential financial tools and coaching with Goldman Sachs Ayco. * Valuable associate discounts on purchases, including food, travel, technology and so much more. * Up to $21,000 in tuition reimbursement over your career, through our industry-leading Continuing Education program. * Vast potential for growth, through an abundance of industry-leading training programs and diverse career pathways. For more information about benefits and eligibility, please visit our Benefits Page! Minimum * Excellent oral/written communication skills * Current food handlers permit once employed * Ability to handle stressful situations * Knowledge of basic math (counting, addition, subtraction) Desired * High School Diploma or GED * Any meat/retail experience * Any management experience * Second language (speaking, reading and/or writing) * Promote trust and respect among associates, with a positive attitude * Communicate company, department, and job specific information to associates * Establish department performance goals and empower associates to meet or exceed targets through teamwork * Develop adequate scheduling to manage customer volume * Train and develop associates on their job performance and participate in the performance appraisal process * Create an environment that enables customers to feel welcome, important and appreciated by answering questions regarding products sold within the department and throughout the store; respond to questions, make suggestions, and locate products * Inform customers of produce specials and offer product samples to help customers discover new items * Review/inspect products for quality and freshness and take appropriate action * Develop and implement a department business plan to achieve desired results * Create and execute sales promotions in partnership with store management * Inform and educate department associates about current, upcoming and special in-store promotions, especially promotions that affect the department * Prepare and submit seasonal critiques for the sales and merchandising supervisor * Implement the period promotional plan for the department * Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all financial reports * Schedule daily, weekly and monthly price changes by updating shelf tags and promotional signs * Plan and organize the inventory process, maintain an awareness of inventory/stocking conditions, note any discrepancies, train department associates on inventory/stocking and Computer Assisted Ordering (CAO) * Ensure proper temperatures in cases and coolers are maintained and temperature logs are maintained * Reinforce safety programs by complying with safety procedures, identifying unsafe conditions, practicing preventive maintenance by properly inspecting equipment, notifying store management of any items in need of repair and of customer or employee accidents * Report all safety risk, or issues, and illegal activity, including robbery, theft or fraud * Adhere to all local, state and federal laws, and company guidelines * Must be able to perform the essential job functions of this position with or without reasonable accommodation

Job Description is located in Tucson, AZ (Southern Arizona). Under limited supervision, plans, prioritizes, organizes, assigns, and evaluates the work of the administrative support staff engaged in performing a variety of routine, skilled, and specialized tasks. The work is normally reviewed upon completion to ensure compliance with general organization and department goals, policies and procedures. Major work activities are covered by procedures or guidelines permitting flexibility in selecting methods to utilize and procedures to follow, determination of work priorities, and the planning and coordination of projects. Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below) : Selects, trains, and supervises administrative support staff. Conducts staff meetings. Prepares and implements operating procedures and systems and training programs. Resolves procedural, operational, and other work-related problems. Assists with the implementation, evaluation, and interpretation of department policies, projects, and procedures. Manages department expenditures, and prepares and administers department budget. Manages, coordinates, and determines priorities of work load; assigns and delegates work to subordinate staff; monitors levels of resources; establishes time lines; monitors progress. Recommends operational changes when needed; writes, reviews, and edits reports prepared by subordinate staff; and approves completed projects and reports. Schedules meetings, suggests changes to policies and procedures, prepares and produces reports, coordinates and provides support to committees, prepares and processes correspondence and agendas, and processes department payroll, to include electronic systems. Makes travel arrangements and prepares travel requisitions for department. Prepares purchase orders or requisitions to purchase office supplies, equipment, and other goods and/or services. Schedules regular maintenance of office equipment. Responds to information requests, conducts research, provides solutions to problems, and corrects errors. Maintains office files, including personnel files. Attends meetings as required and acts as a liaison for the department. Assists in preparing annual budgets and budget modifications. Prepares billing invoices, researches and inquires billing concerns and/or discrepancies. Performs other job related duties as assigned. Contributes to a team effort. Knowledge, Skills, and Abilities: Knowledge of the Tohono O'odham culture, customs, and traditions. Knowledge of applicable federal, state, tribal laws, regulations and requirements. Knowledge of modern office management practices and procedures. Knowledge of personnel selection and training methods. Knowledge of bookkeeping and accounting practices. Skill in supervising, training, and evaluating assigned staff. Skill in operating various word-processing, spreadsheets, and database software programs. Skill in providing superior customer service to external and internal customers. Ability to plan, prioritize, assign, and review the work of support and/or paraprofessional staff. Ability to clearly explain policies, rules, and regulations to employees. Ability to perform informational research involving the compilation of data. Ability to intercede in difficult public contact situations. Ability to compose and type and/or key correspondence, reports, schedules, minutes, agendas, and statistical worksheets. Ability to communicate efficiently and effectively both verbally and in writing. Ability to establish and maintain positive and effective working relationships with other employees and the general public. Ability to maintain privileged confidential information. Ability to work independently and meet strict time lines. Ability to work extended hours and various work schedules. Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation. Minimum Qualifications: Bachelor's Degree in Business Administration or closely related field and one year work experience in administrative or office management, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position. Two years supervisory experience. Licenses, Certifications, Special Requirements: Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record. May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years). If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles. Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.

HSL is Hiring for a HVAC Assistant/Project Team! HSL is a locally owned and operated real estate development and management company that has been headquartered in Tucson, Arizona for 50 years. With 30+ multi-family apartment communities across Arizona consisting of over 10,000 apartment homes and more than 300 incredible employees who help us manage them, we are looking for highly motivated, success-driven, service-oriented people to help us continue to grow our footprint across the Southwest. We are known for our unwavering commitment to quality and outstanding resident experiences. We're expanding our Project Team and looking for a skilled HVAC Assistant who takes pride in keeping systems running smoothly and residents comfortable If you're a reliable and experienced professional with expertise in multiple trades, we'd love to hear from you! Responsibilities: * Perform a variety of maintenance and repair tasks, including but not limited to plumbing, electrical work, HVAC, carpentry, painting, drywall repair, and appliance installation. * Troubleshoot, diagnose, and resolve issues promptly to ensure property functionality and safety. * Conduct preventive maintenance on equipment, fixtures, and building systems to reduce downtime and repair costs. * Assemble furniture, mount shelves, install fixtures, and complete other installation projects. * Coordinate with vendors, suppliers, and contractors for specialized repairs or installations as needed. * Assist in preparing units for move-ins and move-outs, including general repairs, painting, and cleaning. * Ensure all work complies with local codes, regulations, and company standards. * Keep the workspace clean and organized, ensuring tools and equipment are properly maintained. * Provide exceptional customer service when interacting with tenants, clients, and team members. * Other duties as assigned. Qualifications: * Proven experience as a handyman or craftsman with expertise in multiple trades (plumbing, HVAC, carpentry, painting, etc.). * Strong problem-solving skills with the ability to work independently or as part of a team. * Familiarity with tools, equipment, and techniques used in general maintenance and repair. * Ability to read technical drawings, blueprints, and operation manuals. * Excellent time management and organizational skills. * Physical ability to lift, carry, and operate tools and materials as required. * Valid driver's license and reliable transportation. HSL Asset Management LLC. Is an Equal Opportunity Employer and does not discriminate based on race, color, religion, national origin, sexual orientation, gender, pregnancy, age, disability, or any other protected classification under federal or state law. Reasonable accommodations may be made for persons with disabilities. HSL Asset Management LLC. emphasize a team approach and expects every person to perform any reasonable task or request that is consistent with fulfilling company objectives and will conduct all business in accordance with HSL Asset Management's policies and procedures, Fair Housing, Americans with Disabilities Act, and all other compliance laws pertaining to apartments. E-Verify Employer. Please note: Successful hiring will be based on passing a background check and drug screening as is required by HSL policy.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $17 - $21 / hour At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

ESSENTIAL JOB FUNCTIONS / RESPONSIBILITIES: Receive and register customer provided documentation for detail engineering or specialized engineering projects, including in-house generated documentation. Maintenance of proper document registers, binders for detail engineering project and shop floor drawings. Date stamp and print shop floor engineering documents. Download/Upload from FTP clients, ISO, SharePoint, and various customer supplied portals. Provide administrative support to Engineers and Project Managers, ensuring timely completion of tasks. Print, route, and distribute approved engineering and project documents accurately to the shop floor and on time in compliance with ISO standards and internal procedures. Perform accurate data entry related to Part Creation, Routing, Inventory Parts, and Bills of Materials (BOMs) into the company's ERP system. Supporting engineering as a drawing checker ensuring drafting accuracy and manufacturability. Support the Customer Care team with order processing as needed to ensure smooth interdepartmental handoffs. Assist in the maintenance of project schedules in collaboration with the Scheduler. EQUIPMENT KNOWLEDGE: Proficient in Microsoft Office Suite for correspondence, data organization, and reporting. Experience with ERP systems for inputting, updating, and maintaining project and inventory data. ROLE REQUIREMENTS: High School diploma or GED required, preferred experience in an industrial or technical fabrication environment. Strong organizational skills and attention to detail with the ability to manage multiple tasks efficiently. Proficient in Microsoft Office Suite applications a plus. Knowledge of ISO standards, Quality standards and safety regulations a plus. Experience in Solidworks, AutoCAD, and/or engineering drawing documentation a plus. WORK ENVIRONMENT: Work will be inside an office setting. This job description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management, as required. Staffing of positions to be determined by the company. As an employee, you are required to understand the ISO system and the elements that affect your job. The Project & Engineering Administrative Assistant shall have the responsibility of following all specific quality instructions and reporting all non - conforming material or conflicting instructions to the quality assurance department. Must prove that employee can meet the essential duties of the job within 90 days by completing employee training checklist F-HR-720-02-03-02.

Inspired by the sweeping views of the Santa Catalinas and the rich history of golf, this artful blend of natural beauty and recreation is elevated to a new level of discovery. The Omni Tucson National Resort & Spa has it all - from its picturesque setting in the foothills of Tucson's Santa Catalina Mountains to the lush fairways of its 36-hole championship and desert-style golf courses. The Omni Tucson National Resort & Spa's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Tucson National Resort & Spa may be your perfect match. Job Description To work closely with Director of Front Office Operations to ensure maximum Front Office operating efficiency. Responsibilities Handle all training with associates to ensure Omni Standards. Communicate with all department managers on continuing basis. Especially the communication with Night Audit each evening/morning. Handle all guest complaints maintaining a satisfactory impression with the guest on resolving any complaints. Be very familiar with the hotel computer system for training maintenance and trouble shooting. Complete weekly supply inventories to ensure adequate pars of such. Complete rate discrepancy report and make needed changes. Block/assign applicable arrivals for the following day; i.e. V.I.P.'s, ESP's, Special Requests, etc. Prepare group information sheets. Complete check-out with balance report. Complete credit check daily. Adhere to all Systems & Controls of the Front Office and appropriate areas of responsibilities. Assure knowledge and training of Marketing Programs of company and hotel. Work closely with the Loyalty Ambassador to ensure all select guests are being tracked and serviced. Qualifications Previous luxury hotel experience is required. Must be able to work a flexible schedule and willingness to work nights, weekends, and holidays. Ability to stand for the entire scheduled shift. Customer service oriented, ability to multi-task, detail orientation, and excellent organizational skills needed. Four year college degree, preferably in the hospitality industry Knowledge of Property Management Systems and related computer programs Strong knowledge of Microsoft Office Software. Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.

Job DescriptionBenefits: Opportunity for advancement Paid time off Training & development D&V Landscaping Services L.L.C. is a family-owned landscaping company which has been serving northern Tucson for the last 13 years. Our duties include landscape and hardscape design, yard maintenance, and irrigation systems. We strive to provide all of these services in the most personalized and friendly way possible to guarantee customer satisfaction. Here at D&V Landscaping we foster the following values: Respect, Loyalty, Honesty, Authenticity, Justice, Leadership, and Teamwork. Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Bilingual Administrative Assistant to be a key player in our office. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal Spanish and English communication skills and a friendly demeanor. Responsibilities Draft professional correspondence and documents Plan and schedule appointments and company events Answer inbound calls from clients and make outbound calls as needed Maintain an organized filing system Create, send, and follow up on invoices Communicate daily with landscapers, providing them with workday details Manage work schedules using our scheduling and CRM software Handle payroll and assist with onboarding new team members Perform general office duties to support the team Write emails, memos, and letters and distribute them appropriately Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Excellent written and verbal communication skills in both English and Spanish Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge in Google Workspace and Adobe Acrobat Highly organized with excellent time management skills and the ability to prioritize projects Ready to Grow with Us? If you're a proactive, bilingual professional looking for a rewarding role where you can make an impact, wed love to meet you! Apply today and help us continue to make Tucson a more beautiful place, one outdoor space at a time.

Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add an Executive Administrative Assistant III to support our current list of services provided for the U.S. Navy Surface Missile Technical Representative Office, Tucson Arizona. Provide administrative support to Naval Air Warfare Center Weapons Division (NAWCWD), Surface Missile Technical Representative (Tech Rep) Office, Tucson Arizona supporting the IWS 3, IWS-11, IWS-12, and Missile Defense Agency Program Offices. Primary Functions: Develop, prepare, and maintain databases for Surface Weapons Tech Rep. Schedule internal visits for Surface Weapons program participants and external visits for Government Surface Missile Tech Rep Employees. Process permanent badge requests for Surface Weapons TechRep employees and program sponsors. Maintain a record of training completion for all contractor and Government Surface Weapons Tech Rep employees. Research and provide resolution of U.S. Navy, Defense Travel System (DTS) problems with travel authorizations and vouchers for Government Surface Weapons Tech Rep employees. Coordinate and execute administrative tasks for Standard Missile Program reviews and ISMUG. Coordinate and process requests, for approval of the Deputy Tech Rep, of office supplies and services for Surface Weapons Tech Rep office. Manage all financial and personnel matters for this contract ensuring all tasks are executing as requested within time and budget constraints for the Surface Weapons Tech Rep office. Provide a monthly financial execution report with forecasted spend rates/hourly labor category usage to demonstrate that they are executing within targets. Coordinate all access and visitors, schedule all meetings, support equipment, facility items, and monitor for both the Tech Rep Conference Rooms Perform daily COMSEC equipment verifications through required instructions to include visual and documented validation. Act as the classified (not to exceed Secret classification) document manager for Tech Rep. and perform daily safe checks. Manage the maintainability Government communication devices (i.e. Cell Phones and pagers). This is to include updating international coverage, troubleshooting issues, and maintaining a database of communication device updates. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: U.S. Citizenship Bachelor's level degree in Accounting, Finance, Economics or Business Administration with seven years of experience. The ability to multi-task in a fast-paced work environment. Must obtain and maintain at a minimum a U.S. DoD SECRET Clearance or the preferred, U.S. DoD TOP SECRET throughout employment. Required knowledge of word processing, spreadsheet, and/or other pertinent software applications. “All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.” CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in March of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!

SummaryDepartment - HealthJob Description REOPEN Job Type: Classified Salary Grade: 2 Pay Range: Hiring Range: $17.13 - $20.13 Per Hour Pay Range: $17.13 - $23.13 Per Hour Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. This position supports department operations by handling public inquiries, routing calls, and streamlining communication and administrative processes. Manages data entry, updates digital records, and maintains organized electronic files for easy access. Handles clerical tasks such as managing mail, coordinating couriers, and operating office equipment like printers and digital communication tools. Oversees specialized tasks like drafting and formatting documents to improve operational efficiency. The Administrative Assistant II position differs from the Administrative Assistant I position due to a higher-level complexity of duties. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Responds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Minimum Qualifications: Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County in an Administrative Assistant I position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Minimum three (3) years experience providing customer service in person, as well as via email and/or via telephone in a front desk setting. Minimum three (3) years experience with EHR - Electronic Health Records (Epic, eCW, Oracle Health, and MEDITECH). Minimum three (3) years experience in cash handling, financial and record-keeping procedures. Minimum three (3) years experience with Microsoft Office (Word, Excel, Outlook, and PowerPoint). Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certifications: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Work Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Administrative Support Assistant III Posting Number req24649 Department Associated Students (ASUA) Department Website Link ****************************** Location Main Campus Address Tucson, AZ USA Position Highlights The Associated Students of the University of Arizona (ASUA) is seeking a Senior Administrative Assistant (Administrative Support Assistant III). This position provides administrative support to both professional staff and student leaders. Responsibilities include coordinating calendars, meetings, special events, purchases, and other administrative processes that help the department run efficiently and effectively. The position plays a key role in ensuring smooth day-to-day operations and supporting ASUA's programs and services. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities Administrative and Office Management: * Oversee routine administrative processes including ordering supplies, creating facilities management and surplus property requests, and managing office CatCard access and key requests. * Schedule conference rooms and office spaces; order name tags, business cards, and office plaques as needed. * Coordinate room reservations for ASUA programs, meetings, and events. * Manage calendars and committee scheduling for the ASUA President and ASUA Director. * Process grade checks and Dean's Excuse requests in alignment with university guidelines. * Make motor pool reservations and coordinate vehicle logistics for ASUA-related travel. Program & Event Support: * Assist professional staff with assigned projects, initiatives, and programs. Serve as backup for club appropriations allocations to ASUA-recognized student clubs. * Provide logistical and administrative support for special events, trainings, and signature ASUA programs. Ensure timely coordination of materials, communication, and event follow-up for ASUA-sponsored activities. Financial Coordination: * Prepare and process financial documents in UAccess Financials: DV (Disbursement Voucher), IB (Internal Billing) for departments 8901 and 8902. * Ensure all transactions comply with University of Arizona policies, procedures, and generally accepted accounting principles. * Submit scholarship, stipend, and award transactions through UAccess Student for approval and processing. * Enter Purchasing Card paperwork through SharePoint. Front Desk: * Supervise daily operations of the ASUA Front Desk, including student staff oversight and training. * Maintain and update front desk procedures, ensuring accuracy, efficiency, and a welcoming environment. * Review and revise ASUA front desk policies and procedures annually. * Provide front-line customer service and respond to inquiries related to ASUA services and programs. Special Projects: * Provide support for key ASUA programs and initiatives, including Elections, the ASUA Supreme Court, ASUA Scholarships, and Wildcats Forever. * Assist with coordination, communication, and logistics related to these areas. Offer additional support for other departmental projects and initiatives as needed. Physical Requirements: * Must be able to lift/move/transport up to 50 lbs. * Ability to bend, twist, pull and reach as needed. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications * High school diploma or high school diploma equivalency is required. * Five years of relevant experience, or equivalent combination of education and work experience. * Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy. Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33 - $25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 1/19/2026 Expected End Date Contact Information for Candidates ******************* Open Date 12/3/2025 Open Until Filled Yes Documents Needed to Apply Resume Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ********************.

Provides secretarial support to a site or department administrator and ensures smooth day-to-day office operations. May perform additional functions specific to the area of assignment. Key Responsibilities Provide administrative and clerical support to administrators and staff. Manage correspondence, scheduling, and records. Maintain databases, spreadsheets, and word processing documents. Deliver high-quality customer service to staff, students, and stakeholders. Work independently while managing multiple priorities. Assist with tasks or functions unique to the department or site. Minimum Requirements Three (3) years of business office or clerical experience Customer service experience Strong verbal and written communication skills in English Ability to read and comprehend written, graphic, and oral instructions Ability to work independently with minimal supervision Proficiency in Microsoft Office (Word, Excel, database programs) Basic math skills Preferred Qualifications Experience with legal contracts Additional Requirements After Hire FBI fingerprint background check Proof of immunity to rubeola (measles) and rubella (German measles), or proof of MMR immunization Working Place: Tucson, Arizona, United States Company : 2025 OCt 16th Virtual Fair - Tuscon Unified School

Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add an Administrative III to support our current list of services provided for the U.S. Navy Surface Missile Technical Representative Office, Tucson Arizona. Provide administrative support to Naval Air Warfare Center Weapons Division (NAWCWD), Surface Missile Technical Representative (Tech Rep) Office, Tucson Arizona supporting the IWS 3, IWS-11, IWS-12, and Missile Defense Agency Program Offices. Primary Functions: Develop, prepare, and maintain databases for Surface Weapons Tech Rep. Schedule internal visits for Surface Weapons program participants and external visits for Government Surface Missile Tech Rep Employees. Process permanent badge requests for Surface Weapons TechRep employees and program sponsors. Maintain a record of training completion for all contractor and Government Surface Weapons Tech Rep employees. Research and provide resolution of U.S. Navy, Defense Travel System (DTS) problems with travel authorizations and vouchers for Government Surface Weapons Tech Rep employees. Coordinate and execute administrative tasks for Standard Missile Program reviews and ISMUG. Coordinate and process requests, for approval of the Deputy Tech Rep, of office supplies and services for Surface Weapons Tech Rep office. Manage all financial and personnel matters for this contract ensuring all tasks are executing as requested within time and budget constraints for the Surface Weapons Tech Rep office. Provide a monthly financial execution report with forecasted spend rates/hourly labor category usage to demonstrate that they are executing within targets. Coordinate all access and visitors, schedule all meetings, support equipment, facility items, and monitor for both the Tech Rep Conference Rooms Perform daily COMSEC equipment verifications through required instructions to include visual and documented validation. Act as the classified (not to exceed Secret classification) document manager for Tech Rep. and perform daily safe checks. Manage the maintainability Government communication devices (i.e. Cell Phones and pagers). This is to include updating international coverage, troubleshooting issues, and maintaining a database of communication device updates. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: U.S. Citizenship Bachelor's level degree in Accounting, Finance, Economics or Business Administration with seven years of experience. The ability to multi-task in a fast-paced work environment. Must obtain and maintain at a minimum a U.S. DoD SECRET Clearance or the preferred, U.S. DoD TOP SECRET throughout employment. Required knowledge of word processing, spreadsheet, and/or other pertinent software applications. “All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.” CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in March of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!