Office manager/administrative assistant jobs in Tucson, AZ - 26 jobs

Job DescriptionJob brief: We are looking for an entry-level, Operations/Office Manager to coordinate and oversee our District's operations. The specific duties of an operations manager include but are not limited to completing required folio reports, creating a monthly newsletter discussing district updates, tracking Agency Sales daily, formulating strategy, improving performance, and ensuring the right processes and practices across Farmers District 11. Responsibilities - Assist in formulating and carrying out District Objectives- Set up and coordinate all District Meetings and District Promotions including tracking results\- Create a Monthly District newsletters. - Maintain an understanding of Agent Dashboard along with ACE, OPRA, Docusign, Policycenter and Salesforce conversion. - Follow up with life ADR/pending files. - Manage district office social media page. - Manage district office inventory. - Ensure all operations are carried on in an appropriate, cost-effective way- Improve operational management systems, processes and best practices- Examine financial data and use them to agency growth- Other duties assign by District ManagerRequirements- Proven work experience as operations manager or similar role- Knowledge of organizational effectiveness and operations management- Excellent Microsoft Office knowledge- Excellent communication skills- Outstanding organizational skills- Able to pass a criminal background check

Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add an Executive Administrative Assistant III to support our current list of services provided for the U.S. Navy Surface Missile Technical Representative Office, Tucson Arizona. Provide administrative support to Naval Air Warfare Center Weapons Division (NAWCWD), Surface Missile Technical Representative (Tech Rep) Office, Tucson Arizona supporting the IWS 3, IWS-11, IWS-12, and Missile Defense Agency Program Offices. Primary Functions: Develop, prepare, and maintain databases for Surface Weapons Tech Rep. Schedule internal visits for Surface Weapons program participants and external visits for Government Surface Missile Tech Rep Employees. Process permanent badge requests for Surface Weapons TechRep employees and program sponsors. Maintain a record of training completion for all contractor and Government Surface Weapons Tech Rep employees. Research and provide resolution of U.S. Navy, Defense Travel System (DTS) problems with travel authorizations and vouchers for Government Surface Weapons Tech Rep employees. Coordinate and execute administrative tasks for Standard Missile Program reviews and ISMUG. Coordinate and process requests, for approval of the Deputy Tech Rep, of office supplies and services for Surface Weapons Tech Rep office. Manage all financial and personnel matters for this contract ensuring all tasks are executing as requested within time and budget constraints for the Surface Weapons Tech Rep office. Provide a monthly financial execution report with forecasted spend rates/hourly labor category usage to demonstrate that they are executing within targets. Coordinate all access and visitors, schedule all meetings, support equipment, facility items, and monitor for both the Tech Rep Conference Rooms Perform daily COMSEC equipment verifications through required instructions to include visual and documented validation. Act as the classified (not to exceed Secret classification) document manager for Tech Rep. and perform daily safe checks. Manage the maintainability Government communication devices (i.e. Cell Phones and pagers). This is to include updating international coverage, troubleshooting issues, and maintaining a database of communication device updates. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: U.S. Citizenship Bachelor's level degree in Accounting, Finance, Economics or Business Administration with seven years of experience. The ability to multi-task in a fast-paced work environment. Must obtain and maintain at a minimum a U.S. DoD SECRET Clearance or the preferred, U.S. DoD TOP SECRET throughout employment. Required knowledge of word processing, spreadsheet, and/or other pertinent software applications. “All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.” CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in March of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!

Onsite - Tucson, AZ Employment Type - Full time Schedule - Normal hours of operation are from 7:30 a.m. to 4:30 p.m. Monday through Friday. Clearance - Favorable adjudication of a National Agency Check with Inquiries (NACI) required. Disclaimer: Please note that this job opportunity is contingent upon our company successfully securing the contract associated with this position. If our company does not win the contract, this position may no longer be available. Description ProVets is seeking an experienced Senior Contract Administrator (Site Lead) to provide acquisition and contract support services to the U.S. Air Force. The ideal candidate will bring deep expertise in federal contracting with a focus on construction and base-level procurement activities, along with demonstrated leadership in supporting acquisition teams in complex contracting environments. Key Responsibilities Serve as the site lead, providing leadership, technical direction, and guidance to junior acquisition personnel. Support the development and execution of approved acquisition strategies. Assist in preparing file documentation for competitive and noncompetitive procurements. Provide advice, recommendations, research, and analysis in support of Contracting Officer (CO) decisions. Draft electronic synopsis announcements, solicitations, amendments, task orders, and contract modifications for CO review and issuance. Support source selection activities, including developing evaluation criteria, tracking milestones, and preparing source selection materials and reports. Assist in the evaluation of proposals in accordance with FAR Part 15 and applicable Air Force guidance. Prepare draft briefings, legal correspondence, agency reports, and support responses to protests and claims. Enter, review, and update contract documents in contract writing systems and specialized databases. Coordinate and support meetings, conferences, and site visits. Analyze contractor proposals and develop supporting spreadsheets and cost/price evaluations. Track contract milestones and manage closeout activities for contracts, delivery/task orders, and BPA Calls. Respond to taskings including FOIA requests, IG/GAO audits, congressional inquiries, and other agency reviews. Provide general administrative contract support, including file maintenance, drafting documents, and document distribution. Coordinate with DFAS or other paying agencies to ensure timely payments and proper obligation/de-obligation of funds. Access and analyze database information as required by local guidance. Support communications and discussions with offerors. Note: Contractor personnel shall not perform inherently governmental functions in accordance with FAR 7.503. Requirements Minimum 10 years of contracting experience within a Federal Government Agency. At least 3 years of base-level contracting support, including purchasing commercial supplies, services, and minor construction. Preferred experience in Department of the Air Force and construction contracting. DAWIA Contracting Professional, FAC-C Professional, or equivalent certification. Bachelor's degree in any field. Strong oral and written communication skills. Ability to conduct comprehensive research and analysis of technical and cost/pricing data. Demonstrated ability to interpret and apply acquisition policies, regulations, and directives. Proven leadership and mentoring capabilities. Additional Information ProVets is an equal opportunity employer. Pay is commensurate with experience and certifications.

The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Optimere Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment. Job Duties: Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed Maintain an extremely detailed calendar and related logistics Timely processing of expense reports and director reimbursements Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving Interact with senior level business leaders in a professional and effective manner both in person and written Can be relied upon to do the job as well as being willing to help other team members when needed Maintain understanding of firm policies Qualifications: Excellent interpersonal and communication skills, both written and verbal High attention to detail, strong organizational skills and excellent follow-through Trustworthy to handle highly sensitive and confidential information Highest degree of integrity, professionalism, diplomacy and discretion required Comfortable working with people at all organizational levels, particularly the senior-most leadership levels Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment Must have excellent judgment and be resourceful Team player with a positive attitude Knowledge of general business, corporate and government cultures Strong proficiency in MS Word, Excel, PowerPoint and Outlook We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Equal Opportunities Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.

Join KGUN in Tucson, Arizona, as an Executive Assistant, where you'll serve as a trusted partner to a vice president, managing complex administrative operations and high-level projects. This role offers the opportunity to work at the executive level, handling confidential matters and contributing to strategic initiatives that drive our organization forward. WHAT YOU'LL DO: * Prepare complex business presentation documents and spreadsheets * Assist in special projects, perform research and maintaining records * Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval * Initiate routine and non-routine correspondence and memoranda * Answer and screen phone calls, providing information for both routine and complex inquiries * Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms * Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc * Prepare and distribute minutes to meetings * Establish and maintain a variety of files and records * May be required to take and transcribe dictation and to take shorthand * Perform other duties as may be assigned WHAT YOU'LL NEED: * High school diploma or equivalent required * Specialized training/certification may be required * Generally, 2+ years of experience in area of responsibility WHAT YOU'LL BRING: * Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint * Advanced knowledge of general office practice and business etiquette * Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service * Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision * Above average knowledge of business correspondence composition * Accurate and efficient typing skills * Possess advanced interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and outside clients * Possess above average organizational skills including attention to detail and follow through * Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times * Be able to work overtime as needed, often with little notice WHERE YOU'LL LIVE, WORK AND PLAY: Tucson offers an exceptional blend of natural beauty, rich cultural heritage, and modern amenities. Nestled in the Sonoran Desert and surrounded by five mountain ranges, Tucson provides year-round outdoor recreation including world-class hiking, mountain biking, and rock climbing. The city is home to Saguaro National Park, where iconic cacti create stunning desert landscapes, and Mount Lemmon offers a cool mountain escape with skiing in winter. As a UNESCO City of Gastronomy, Tucson boasts a vibrant culinary scene that celebrates its Mexican and Native American heritage. The city's historic downtown features Spanish colonial architecture, art galleries, and the famous Fourth Avenue district with its eclectic shops and restaurants. With over 350 days of sunshine annually, a thriving arts community, the University of Arizona, and a lower cost of living compared to other major southwestern cities, Tucson provides an outstanding quality of life for those seeking both adventure and culture. #LI-SM2 #LI-Onsite If you are a current Scripps employee, please do not apply on this site. Please access our internal career site at Worklife > My Info > View Open Positions at Scripps. SCRIPPS' COMMITMENT TO A CULTURE THAT CREATES CONNECTION: At Scripps, we are committed to a culture that reflects the audiences and communities we serve. We are intentional about creating an environment where employees, our audiences and other stakeholders feel valued and inspired to reach their full potential and create connections. To successfully deliver on this commitment, we must understand and reflect the values and perspectives those around us embody. That process begins by looking inward to build and celebrate a respectful workplace where everyone feels a sense of belonging and connection. By continuing to cultivate an environment where all employees have a fair chance to succeed, are included, valued, and seen, we will strengthen the connections that drive positive business impact and align with our core purpose. ABOUT SCRIPPS: The E.W. Scripps Company (NASDAQ: SSP) is a diversified media company focused on creating a better-informed world. As one of the nation's largest local TV broadcasters, Scripps serves communities with quality, objective local journalism and operates a portfolio of more than 60 stations in 40+ markets. Scripps reaches households across the U.S. with national news outlets Scripps News and Court TV and popular entertainment brands ION, Bounce, Defy TV, Grit, ION Mystery and Laff. Scripps is the nation's largest holder of broadcast spectrum. Scripps is the longtime steward of the Scripps National Spelling Bee. Founded in 1878, Scripps' long-time motto is: "Give light and the people will find their own way." As an equal employment opportunity employer, The E.W. Scripps Company and its affiliates do not discriminate in its employment decisions on the basis of race, sex, sexual orientation, transgender status, gender, color, religion, age, genetic information, medical condition, disability, marital status, citizenship or national origin, and military membership or veteran status, or on any other basis which would be in violation of any applicable federal, state or local law. Furthermore, the company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship for the company.

Join KGUN in Tucson, Arizona, as an Executive Assistant, where you'll serve as a trusted partner to a vice president, managing complex administrative operations and high-level projects. This role offers the opportunity to work at the executive level, handling confidential matters and contributing to strategic initiatives that drive our organization forward. WHAT YOU'LL DO: Prepare complex business presentation documents and spreadsheets Assist in special projects, perform research and maintaining records Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval Initiate routine and non-routine correspondence and memoranda Answer and screen phone calls, providing information for both routine and complex inquiries Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc Prepare and distribute minutes to meetings Establish and maintain a variety of files and records May be required to take and transcribe dictation and to take shorthand Perform other duties as may be assigned WHAT YOU'LL NEED: High school diploma or equivalent required Specialized training/certification may be required Generally, 2+ years of experience in area of responsibility WHAT YOU'LL BRING: Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint Advanced knowledge of general office practice and business etiquette Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision Above average knowledge of business correspondence composition Accurate and efficient typing skills Possess advanced interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and outside clients Possess above average organizational skills including attention to detail and follow through Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times Be able to work overtime as needed, often with little notice WHERE YOU'LL LIVE, WORK AND PLAY: Tucson offers an exceptional blend of natural beauty, rich cultural heritage, and modern amenities. Nestled in the Sonoran Desert and surrounded by five mountain ranges, Tucson provides year-round outdoor recreation including world-class hiking, mountain biking, and rock climbing. The city is home to Saguaro National Park, where iconic cacti create stunning desert landscapes, and Mount Lemmon offers a cool mountain escape with skiing in winter. As a UNESCO City of Gastronomy, Tucson boasts a vibrant culinary scene that celebrates its Mexican and Native American heritage. The city's historic downtown features Spanish colonial architecture, art galleries, and the famous Fourth Avenue district with its eclectic shops and restaurants. With over 350 days of sunshine annually, a thriving arts community, the University of Arizona, and a lower cost of living compared to other major southwestern cities, Tucson provides an outstanding quality of life for those seeking both adventure and culture. #LI-SM2 #LI-Onsite If you are a current Scripps employee, please do not apply on this site. Please access our internal career site at Worklife > My Info > View Open Positions at Scripps. SCRIPPS' COMMITMENT TO A CULTURE THAT CREATES CONNECTION: At Scripps, we are committed to a culture that reflects the audiences and communities we serve. We are intentional about creating an environment where employees, our audiences and other stakeholders feel valued and inspired to reach their full potential and create connections. To successfully deliver on this commitment, we must understand and reflect the values and perspectives those around us embody. That process begins by looking inward to build and celebrate a respectful workplace where everyone feels a sense of belonging and connection. By continuing to cultivate an environment where all employees have a fair chance to succeed, are included, valued, and seen, we will strengthen the connections that drive positive business impact and align with our core purpose. ABOUT SCRIPPS: The E.W. Scripps Company (NASDAQ: SSP) is a diversified media company focused on creating a better-informed world. As one of the nation's largest local TV broadcasters, Scripps serves communities with quality, objective local journalism and operates a portfolio of more than 60 stations in 40+ markets. Scripps reaches households across the U.S. with national news outlets Scripps News and Court TV and popular entertainment brands ION, Bounce, Defy TV, Grit, ION Mystery and Laff. Scripps is the nation's largest holder of broadcast spectrum. Scripps is the longtime steward of the Scripps National Spelling Bee. Founded in 1878, Scripps' long-time motto is: “Give light and the people will find their own way.” As an equal employment opportunity employer, The E.W. Scripps Company and its affiliates do not discriminate in its employment decisions on the basis of race, sex, sexual orientation, transgender status, gender, color, religion, age, genetic information, medical condition, disability, marital status, citizenship or national origin, and military membership or veteran status, or on any other basis which would be in violation of any applicable federal, state or local law. Furthermore, the company will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship for the company.

SummaryDepartment - Recorder's office.Job Description REVISED OPEN UNTIL FILLED Job Type: Classified Salary Grade: 2 Pay Range Hiring Range: $17.36 - $20.41 Per Hour Pay Range: $17.36 - $23.45 Per Hour Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 01/02/2026. Pima County Recorder's Office is hiring an Administrative Assistant II to provide general professional administrative services. This position supports department operations by handling public inquiries, routing calls, and streamlining communication and administrative processes. Manages data entry, updates digital records, and maintains organized electronic files for easy access. Handles clerical tasks such as managing mail, coordinating couriers, and operating office equipment like printers and digital communication tools. Oversees specialized tasks like drafting and formatting documents to improve operational efficiency. The Administrative Assistant II position differs from the Administrative Assistant I position due to a higher-level complexity of duties. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Responds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Minimum Qualifications: Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County in an Administrative Assistant I position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Experience prioritizing assignments, time management, and allocating resources in a rapidly changing environment. Experience with specialized administrative programs utilized by Pima County such as Workday, Maximo, etc. Experience with Microsoft Office Suite, including Teams, Excel, and Word. Experience composing and editing written materials. Experience in interdepartmental relations and communicating with the various departments of Pima County. Experience with learning advanced computer programs. Experience in working independently, or unsupervised. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Assist Department Manager in planning, organizing, staffing, training and directing Grocery Department associates; perform production and customer service functions; maximize store sales and profits safely and ethically in accordance with policies and procedures. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety. Minimum Willing to be flexible and work mornings, afternoons, evenings, nights as the work demands. Willing and available to work weekends and holidays as needed. Effective written and oral communication skills. Ability to make intelligent decisions quickly Able to tactfully and calmly handle stressful situations and make a positive impression on associates and customers. Possess abilities and skills for effective production, merchandising and customer services related to sale of merchandise. Understanding of all key components of department operations (i.e. Managing people, merchandising, computer assisted ordering, inventory management, shrink control, customer services, labor scheduling, expense control, etc.) Knowledge of applicable laws and regulations related to employment practices, OSHA compliance, etc. Qualified and able to operate power machinery and work with various job tools, (power jacks, box cutters, label guns, balers, compactors, etc.). Desired Grocery retail work experience and/or backup manager experience. Past work record reflects dependability and integrity. Assist the Department Manager in organizing work, filling department staffing needs as authorized by store management, and training and scheduling associates so that customers are consistently provided with prompt courteous service. Respond appropriately to customer or associate comments, complaints, requests, accidents and questions. Be prompt, tactful, calm, courteous and professional in all interactions. Use Computer Assisted Ordering (CAO) to manage ordering appropriate quantities of merchandise and supplies, and insure proper accounting of product received and balance on hand in the Department Manager's absence. Perform and direct others in pricing and displaying of merchandise. Maintain proper signage, product rotation, freshness, quantity, quality and proper space allocation for merchandise. Engage yourself and counsel associates in effective, productive merchandising techniques, customer services, product presentation and promotional activities. Follow through on implementation of company programs and adherence to company policies and procedures, particularly in the areas of dress code, grooming, sanitation and maintenance of a work environment free of unlawful harassment or discrimination. Provide Department Manager with input on department budgets, goals and results. Communicate and interact with associates and customers to provide a positive impression. Maintain equipment and facilities properly and safely in accordance with company policies and procedures. Maintain floor, shelf and grocery areas clean and up to sanitary standards. Demonstrate the ability and desire to promote, communicate and implement company initiatives and process improvements to direct reports in a positive manner. Demonstrated aptitude to manage people and organize workloads. Perform any and all duties as assigned.

Job Description The Administrative Secretary position provides administrative support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24. Summary of Duties: Provides administrative support to the assigned department. Performs a variety of clerical and administrative duties, managing a large volume of tasks while projecting a professional image that inspires confidence and trust in compliance with Department of Labor (DOL) and HLS directives. Key Areas of Responsibilities: Follows all guidelines, policies, and procedures set forth by the Department of Labor/Job Corps and HLS Coordinates manager's schedule and appointments, handles logistics for large meetings and for travel Responsible for the students' training schedule: Ensures that each trainee has an accurate schedule that meets the DOL, Corporate and Center requirements. Ensures that schedules are completed, posted, and distributed the by noon on the day before the new schedule begins. Responsible for the students' daily accountability: Ensures that the daily accountability system is administered by DOL, Corporate and Center policy. Ensures that information is completed, posted, and reconciled as appropriate. Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff. Maintain calendar and schedule appointments. Act as liaison between designated administrator/manager and other center staff. Maintain correspondence control log, receive incoming and outgoing mail and follow up on dates for action items. Maintain and update automated student records system. Provide form control functions, including form revision and development; monitor supplies and reorder as needed. Perform a variety of clerical and administrative duties; prepare special reports, maintain files and records, statistical data, make travel arrangements as required. Types correspondence, reports, and memos; creates and maintains databases and spread-sheet files; opens and routes incoming mail, prepares outgoing mail. Perform secretarial duties including typing of correspondence and other materials. Maintain a safe and clean work area that models high standards for a work environment. Provide positive, quality customer service to students, staff and other center customers. Support and promote center zero tolerance policies. Maintain accountability of staff, student and property; adhere to safety practices; attend all required trainings. Manage time effectively by using work plans to prioritize competing and interdependent tasks Represents supervisor in key meetings, including taking of minutes and providing de- briefs when appropriate Provides oversight support in the management of ongoing projects Maintains filing system and keeps files up to date Posts information to confidential records Answers questions concerning the organization or department, or refers person to other source of information Monitors Student's Behavior: Ensures proper conduct of students in all areas. Assists staff with behavior problems coordinating referrals to PBSO as required. Creates methods and programs to motivate constructive student behavior. Maintains awareness of the individual needs of various minority and cultural groups. Monitors accountability process. Develops Students: Establishes high level of mutual trust and support with others. Expresses positive expectations of others, even in difficult situations. Creates a learning atmosphere. Reassures and encourages performance improvement. Provides timely coaching. Identifies successes and areas of improvement. Participates on a center committee. Teamwork: Builds pride and commitment though effective teamwork and collaboration. Adheres to established company policies and procedures, and supports all programs. Makes effective use of time, materials and resources by planning, scheduling and organizing work. Communicates in an open and honest manner. Demonstrates excellent decision-making and problem-solving skills: Anticipates and resolves problems, demonstrating good judgment. Modeling, Mentoring and Monitoring: Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring and monitoring excellence in the eight Career Success Standards of: workplace relationships and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning, and; interpersonal skills; independent living. Career Management Team (CMT): Contributes to the success of students by participating in the CMT process. The CMT is responsible for students' successful matriculation through the Job Corps program from CDP (Career Development Phase) through Career which includes receipt of the academic, CTT, employability, Career Success Standards, and social skills necessary to attain and maintain a viable post-Center placement. Teams are required to ensure that each graduate receives a placement within 9 months of separating from the program as well as complete a successful 6 and 12 month survey. CMT will responsible to ensure that the following areas are functioning within each CMT: CTTRC, Projected Separations, High School Equivalency, CTT and CTT Credential, Literacy and Numeracy TABE, Evaluation of Student Progress, WBL, Career Transitions Readiness, CSS, Employability Skills, Contextual Learning, Career Transitions/Career. Workplace Standards: Maintains required certifications and/or licenses including a valid driver's license and insurance when required by position. Does not engage in activities other than official business during working hours. Reports significant/major incidents or accidents. Cooperates in external/internal investigations as requested. Completes PRH, Corporate and Center training as required and demonstrates competencies accordingly. Complies with DOL, Corporate and Center guidelines. Credentials: Education and Experience BA/BS preferred, but some college acceptable. A basic understanding of business operations is essential, with a minimum of 5 years proven administrative support background and a minimum of 2 years spent supporting at the Executive Level. Must possess excellent organizational and project management skills and must be proficient with MS Office including Word, Excel, PowerPoint and Outlook. Should be familiar with Internet Certifications, Licenses, Registration Valid state driver's license; Physical Demand The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and listen, sit, stand, and walk; to reach with hands, arms, as well as use hands to finger, handle or feel, to taste and smell. The employee must be able to occasionally lift and/or move up to 50 pounds. Specific vision capabilities required by this job include; close, distance and peripheral vision. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Work Environment The work environment characteristics described here are representative of what employee encounters while performing the essential functions of this job. Must maintain a safe and healthy workplace. Make daily safety inspections as needed, follow the safe work practices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

Administrative Support Assistant III, Neuroscience Posting Number req25004 Department Neuroscience Department Website Link Neuroscience Location Main Campus Address Tucson, AZ USA Position Highlights The Department of Neuroscience seeks to hire an Administrative Support Assistant III to join our administrative and business team. Responsibilities include opening and closing the main office, coordinating facilities maintenance, purchasing, employee reimbursements and travel support, tracking capital and non-capital assets, and monitoring core services such as the photocopier and conference rooms. Strong organizational skills, excellent verbal and written communication and the ability to perform in a fast-changing environment are expected. We are seeking someone with initiative, resourcefulness, sound judgment, and the ability to distinguish priorities and work independently or in a group with minimal supervision. Candidates must be proficient in the Microsoft Office Suite. We will train a qualified candidate to work on University financial transaction and database management systems. Please note: This position will be performed in person at the University of Arizona Main Campus, Monday-Friday during regular University business hours. This position is not eligible for remote work. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities * Primary point of contact for building maintenance and equipment management for which the resolution requires the services of Facilities Management or external vendors. Notify laboratories of upcoming utility shutdowns, etc. Maintain department emergency plans, and serve as primary point of contact during emergency situations. * Assist faculty with project-related purchasing, internal billing, and procurement of specialized equipment and materials, including complex requisitions involving quotes, bids, proposals, and international shipping/logistics. Assist faculty with interpreting and applying knowledge of university financial policies and procedures; ensure compliance in all transactions. * Manage the departmental PCard, authorizing and tracking use in compliance with University guidelines. * Maintain and purchase supplies, hospitality items, departmental copier supplies, etc. * Assist with property management, including asset tag management, tracking of off-site items, and coordinating disposal of property per University procedures. Coordinates yearly asset inventories. * May assist with faculty and student travel, including securing travel authorizations, booking transportation/lodging, registering for conferences, reconciling expenses, and processing reimbursements in compliance with sponsor and institutional policies. * Coordinate the daily opening and closing of the department, maintain operational core facilities such as the photocopier, fax, kitchen, and conference rooms, including assisting meeting coordinators with the conference room technology. Knowledge, Skills & Abilities * Proficiency with Microsoft Office Suite particularly Word, Excel, and PowerPoint. * Proficiency with Zoom. * Understanding of UA financial and purchasing policies. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications * High school diploma or high school diploma equivalency is required. * Minimum of 5 years of relevant experience, or equivalent combination of education and work experience. Preferred Qualifications * Experience with the Microsoft Office Suite, particularly Outlook, Calendar, Word, and PowerPoint. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33-$25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 2/4/2026 Expected End Date Contact Information for Candidates Jennifer Lawrence ******************** Open Date 1/28/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ********************.

Support Staff/Office Manager Additional Information: Show/Hide Emily Gray Junior High School is seeking an Office Manager. This person manages and supervises the flow of information between the principal, assistant principal, faculty, staff, district office and community ensuring a smooth operation of a school. This job is open to internal and external candidates. The deadline to apply for this job is January 30, 2026. Example of Duties: * Composes or transcribes from rough draft, correspondence, bulletins, memorandums and other material. * Greets public to school, determines nature of business and directs visitors to destination. * Maintain and organize filing systems. * May participate in the evaluation and selection of some office equipment. * Combines, tabulates and verifies routine statistical data. * Creates and produces school newspaper and various forms. * Maintains personnel folders, purchase requisitions and other inventory records. * Maintain and prepare payroll records, submit absence reports and data on substitutes. * Maintain calendar of school events. * Read and sort incoming mail. * May pick up and deliver materials. * Attends meeting and takes minutes as required. * Answers telephone, assists personnel and students in course of dispensing information and materials * Order and organize supplies, makes a report to Business Office. * Takes inventory of all supplies at the end of the year, makes a report to Business Office. * Balances bank statements each month and ensures that the Student Activity accounts and bank statement balance. * May be required to find teacher/aide substitutes. * May perform other related duties as assigned Knowledge, Skills and Abilities: * Ability to maintain confidentiality. * Knowledge of office management principles and practices. * Knowledge of standard practices in area of assignment. * Knowledge of supervisory principles, practices and techniques. * Skill in the use of personal computer/software. * Ability to write reports and business letters. * Ability to effectively present information and respond to questions from groups of parents, teachers, and general public. * Ability to communicate effectively. Minimum Qualifications: * One or two years college (technical school) or three years of related experience, preferably in a school setting. * Experience in word processing, spreadsheet and database software. * Any equivalent combination of experience, training and/or education as approved by the district. * Must pass a fingerprint clearance background check. Pay starts at $18.00 per hour. The job description is intended to be generic in nature. It is intended to convey information essential to understanding the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties or responsibilities associated with the position.

HSL is Hiring for a Project Team Assistant! 🔧 HSL is a locally owned and operated real estate development and management company that has been headquartered in Tucson, Arizona for 50 years. With 30+ multi-family apartment communities across Arizona consisting of over 10,000 apartment homes and more than 300 incredible employees who help us manage them, we are looking for highly motivated, success-driven, service-oriented people to help us continue to grow our footprint across the Southwest. We are known for our unwavering commitment to quality and outstanding resident experiences. We're expanding our Project Team and looking for a skilled Assistant who takes pride in keeping systems running smoothly and residents comfortable If you're a reliable and experienced professional with expertise in multiple trades, we'd love to hear from you! Responsibilities: Perform a variety of maintenance and repair tasks, including but not limited to plumbing, electrical work, HVAC, carpentry, painting, drywall repair, and appliance installation. Troubleshoot, diagnose, and resolve issues promptly to ensure property functionality and safety. Conduct preventive maintenance on equipment, fixtures, and building systems to reduce downtime and repair costs. Assemble furniture, mount shelves, install fixtures, and complete other installation projects. Coordinate with vendors, suppliers, and contractors for specialized repairs or installations as needed. Assist in preparing units for move-ins and move-outs, including general repairs, painting, and cleaning. Ensure all work complies with local codes, regulations, and company standards. Keep the workspace clean and organized, ensuring tools and equipment are properly maintained. Provide exceptional customer service when interacting with tenants, clients, and team members. Other duties as assigned. Qualifications: Proven experience as a handyman or craftsman with expertise in multiple trades (plumbing, roofing, drywall, flooring, painting, etc.). Strong problem-solving skills with the ability to work independently or as part of a team. Familiarity with tools, equipment, and techniques used in general maintenance and repair. Ability to read technical drawings, blueprints, and operation manuals. Excellent time management and organizational skills. Physical ability to lift, carry, and operate tools and materials as required. Valid driver's license and reliable transportation. HSL Asset Management LLC. Is an Equal Opportunity Employer and does not discriminate based on race, color, religion, national origin, sexual orientation, gender, pregnancy, age, disability, or any other protected classification under federal or state law. Reasonable accommodations may be made for persons with disabilities. HSL Asset Management LLC. emphasize a team approach and expects every person to perform any reasonable task or request that is consistent with fulfilling company objectives and will conduct all business in accordance with HSL Asset Management's policies and procedures, Fair Housing, Americans with Disabilities Act, and all other compliance laws pertaining to apartments. E-Verify Employer. Please note: Successful hiring will be based on passing a background check and drug screening as is required by HSL policy.

ESSENTIAL JOB FUNCTIONS / RESPONSIBILITIES: Receive and register customer provided documentation for detail engineering or specialized engineering projects, including in-house generated documentation. Maintenance of proper document registers, binders for detail engineering project and shop floor drawings. Date stamp and print shop floor engineering documents. Download/Upload from FTP clients, ISO, SharePoint, and various customer supplied portals. Provide administrative support to Engineers and Project Managers, ensuring timely completion of tasks. Print, route, and distribute approved engineering and project documents accurately to the shop floor and on time in compliance with ISO standards and internal procedures. Perform accurate data entry related to Part Creation, Routing, Inventory Parts, and Bills of Materials (BOMs) into the company's ERP system. Supporting engineering as a drawing checker ensuring drafting accuracy and manufacturability. Support the Customer Care team with order processing as needed to ensure smooth interdepartmental handoffs. Assist in the maintenance of project schedules in collaboration with the Scheduler. EQUIPMENT KNOWLEDGE: Proficient in Microsoft Office Suite for correspondence, data organization, and reporting. Experience with ERP systems for inputting, updating, and maintaining project and inventory data. ROLE REQUIREMENTS: High School diploma or GED required, preferred experience in an industrial or technical fabrication environment. Strong organizational skills and attention to detail with the ability to manage multiple tasks efficiently. Proficient in Microsoft Office Suite applications a plus. Knowledge of ISO standards, Quality standards and safety regulations a plus. Experience in Solidworks, AutoCAD, and/or engineering drawing documentation a plus. WORK ENVIRONMENT: Work will be inside an office setting. This job description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management, as required. Staffing of positions to be determined by the company. As an employee, you are required to understand the ISO system and the elements that affect your job. The Project & Engineering Administrative Assistant shall have the responsibility of following all specific quality instructions and reporting all non - conforming material or conflicting instructions to the quality assurance department. Must prove that employee can meet the essential duties of the job within 90 days by completing employee training checklist F-HR-720-02-03-02.

Canyon Ranch guides the pursuit of wellbeing on a path through immersive destinations to a lifetime of proven answers. We inspire your well way of life through Integral Answers, Personal Guidance, Lifetime Impact and Evidence-based Progress. Responsibilities Sales Administrative Assistant is responsible for providing administrative assistance to the sales team. This position is also responsible for data entry and accuracy into all sales related software. This position ensures that all sales correspondence is completed in a timely and accurate fashion which includes but is not limited to; group guest reservations and confirmation information. Operations: Provides administrative support for the sales department. Performs varied administrative duties including: prioritization of customer/revenue generating related activities on a daily basis to ensure the success of the Sales Department. Responsible for running reports from Delphi/Salesforce and Opera as needed. Assists with data collection, analysis and report preparation. Assists with proposals, contracts and other documents. Maintains inventory and ordering supplies through the NetSuite system (20%). Guest Service: Interacts with internal and external customers on a regular basis providing outstanding guest service. Screens and directs calls to appropriate sales staff and other departments. Answers questions and addresses concerns and service issues as a knowledgeable representative of the Sales Team. Assures timely response to customers within 24 hours (30%). Administrative: Oversees group rooming lists including entering reservations, sending confirmations and assisting late night arrivals and reservation changes. Acts as a liaison for group leaders addressing questions and concerns. Coordinates group dining and activities. Prepares social group resumes, BEOs and attends weekly meetings to disseminate information to appropriate individuals (50%). Qualifications To be successful, you will have one to two years of administrative support or customer service experience in the same or related field and a high school diploma or equivalent work experience. In addition, you have a warm and friendly personality, excellent communication skills (verbal and written), proficiency in Microsoft applications including Word, Excel and Power Point and a strong attention to detail, follow up skills and the ability to effectively multi-task. Finally, you will have a valid driver's license and possess an acceptable driving record. If this is you, and you want to make a difference, we want to talk to you!

Join Our Mission as an Administrative Support Associate! ? Are you a detail-oriented professional ready to make a real-world impact? At Mosaic, we are relentlessly pursuing opportunities that empower people. We are looking for a dedicated Administrative Support Associate (Pay Grade 04) who embodies our values of belonging, connection, faithfulness, and grit. The Impact You'll Make ✨ As a vital member of "One Mosaic," you will help ensure the people we support have a voice, a caring community, and a meaningful life. You will serve as a steward of our human and financial resources by maintaining the integrity of our data and office operations. Your Key Responsibilities: Data Integrity: Receive, review, and enter information into our systems with 100% accuracy. ? Problem Solving: Contact source document preparers to resolve any questions or missing data. ? Quality Control: Compare entered data against source documents to detect and correct errors. ✅ Office Support: Handle essential clerical duties like answering phones, routing mail, and ordering supplies. ? Reporting: Generate reports for managers and help maintain an efficient records management system. ?

Job DescriptionBenefits: Opportunity for advancement Paid time off Training & development D&V Landscaping Services L.L.C. is a family-owned landscaping company which has been serving northern Tucson for the last 13 years. Our duties include landscape and hardscape design, yard maintenance, and irrigation systems. We strive to provide all of these services in the most personalized and friendly way possible to guarantee customer satisfaction. Here at D&V Landscaping we foster the following values: Respect, Loyalty, Honesty, Authenticity, Justice, Leadership, and Teamwork. Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Bilingual Administrative Assistant to be a key player in our office. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal Spanish and English communication skills and a friendly demeanor. Responsibilities Draft professional correspondence and documents Plan and schedule appointments and company events Answer inbound calls from clients and make outbound calls as needed Maintain an organized filing system Create, send, and follow up on invoices Communicate daily with landscapers, providing them with workday details Manage work schedules using our scheduling and CRM software Handle payroll and assist with onboarding new team members Perform general office duties to support the team Write emails, memos, and letters and distribute them appropriately Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Excellent written and verbal communication skills in both English and Spanish Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge in Google Workspace and Adobe Acrobat Highly organized with excellent time management skills and the ability to prioritize projects Ready to Grow with Us? If you're a proactive, bilingual professional looking for a rewarding role where you can make an impact, wed love to meet you! Apply today and help us continue to make Tucson a more beautiful place, one outdoor space at a time.

Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add an Administrative III to support our current list of services provided for the U.S. Navy Surface Missile Technical Representative Office, Tucson Arizona. Provide administrative support to Naval Air Warfare Center Weapons Division (NAWCWD), Surface Missile Technical Representative (Tech Rep) Office, Tucson Arizona supporting the IWS 3, IWS-11, IWS-12, and Missile Defense Agency Program Offices. Primary Functions: Develop, prepare, and maintain databases for Surface Weapons Tech Rep. Schedule internal visits for Surface Weapons program participants and external visits for Government Surface Missile Tech Rep Employees. Process permanent badge requests for Surface Weapons TechRep employees and program sponsors. Maintain a record of training completion for all contractor and Government Surface Weapons Tech Rep employees. Research and provide resolution of U.S. Navy, Defense Travel System (DTS) problems with travel authorizations and vouchers for Government Surface Weapons Tech Rep employees. Coordinate and execute administrative tasks for Standard Missile Program reviews and ISMUG. Coordinate and process requests, for approval of the Deputy Tech Rep, of office supplies and services for Surface Weapons Tech Rep office. Manage all financial and personnel matters for this contract ensuring all tasks are executing as requested within time and budget constraints for the Surface Weapons Tech Rep office. Provide a monthly financial execution report with forecasted spend rates/hourly labor category usage to demonstrate that they are executing within targets. Coordinate all access and visitors, schedule all meetings, support equipment, facility items, and monitor for both the Tech Rep Conference Rooms Perform daily COMSEC equipment verifications through required instructions to include visual and documented validation. Act as the classified (not to exceed Secret classification) document manager for Tech Rep. and perform daily safe checks. Manage the maintainability Government communication devices (i.e. Cell Phones and pagers). This is to include updating international coverage, troubleshooting issues, and maintaining a database of communication device updates. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: U.S. Citizenship Bachelor's level degree in Accounting, Finance, Economics or Business Administration with seven years of experience. The ability to multi-task in a fast-paced work environment. Must obtain and maintain at a minimum a U.S. DoD SECRET Clearance or the preferred, U.S. DoD TOP SECRET throughout employment. Required knowledge of word processing, spreadsheet, and/or other pertinent software applications. “All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.” CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in March of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!

Administrative Support Assistant II Posting Number req24461 Department Arizona International Department Website Link ********************************** Location Main Campus Address Tucson, AZ USA Position Highlights The Administrative Assistant provides high-level administrative and logistical support to the Arizona International office, with a focus on office operations, event coordination and team support. This role supports departmental initiatives by ensuring seamless scheduling, communication, and execution of day-to-day operations and special projects. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here Duties & Responsibilities Duties and Responsibilities Administrative Duties Include: * Serving as front office staff for Arizona International this includes greeting, welcoming and directing visitors. * Answering main phone line for Arizona International, and taking messages, screening or forwarding phone calls. * Manage calendars, schedule meetings, and coordinate appointments for leadership. * Assist in preparing agendas, documents, and communications. * Maintain digital and physical filing systems in accordance with department policy. * Process and track purchase requests, reimbursements, and supply orders. * Sorting and distributing mail and deliveries. * Coordinating golf cart scheduling and maintenance. Assisting with or handling various tasks for Vice President for Arizona International and Dean of International Education and administrative team, this includes: * Scheduling meetings and preparing background information or meeting materials. * Keeping the VP and Dean on schedule on a daily basis. * Driving VP and Dean to meetings using golf cart or pulling out and putting away golf cart when VP and Dean uses for meetings. * Assisting with domestic and international travel including identifying flights or hotels and booking. * Preparing p-card forms, travel reimbursements and other financial documents. * Serving as back-up for other administrative team members. Event & Program Coordination, this includes: * Provide logistical support for department-led events (e.g., receptions, delegation visits, staff events, orientations). * Assist with venue bookings, catering orders, setup/tear-down, and day-of coordination. * Support the planning and communication of events through checklists, timelines, and tracking tools. * Create and maintain post-event documentation and feedback reports. Supervising Student Workers , this includes: * Hiring, training and evaluating student workers. * Help manage student schedules, time reporting, and basic supervision. * Assigning tasks or projects to students and tracking progress. Operations & Facilities: * Serve as a point of contact for routine facility or building maintenance issues. * Submit FM service requests and follow up on completion for Global Center and at times University Services Building. * Maintain office supplies, shared work areas, and resource inventory. * Help ensure smooth day-to-day functioning of shared spaces and equipment. Knowledge, Skills, and Abilities: * Knowledge of office procedures. * Ability to accurately prepare and maintain records. * Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and taking accurate notes. * Ability to communicate effectively in both oral and written form. * Ability to handle difficult and stressful situations with professional composure. * Skill in managing one's own time and the time of others. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications * High school diploma or high school diploma equivalency is required * Minimum of 3 years of relevant experience, or equivalent combination of education and work experience. Preferred Qualifications * The ideal candidate is organized, proactive, adaptable, and committed to delivering professional and responsive service in a fast-paced, collaborative environment. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $18.15 - $22.69 Compensation Type hourly rate Grade 4 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Felina Marquez | ****************** Open Date 11/14/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ********************.

Create an outstanding customer experience through exceptional service. Establish and maintain a safe, clean environment that encourages our customers to return. Achieve sales and profit goals established for the department and control all established quality assurance standards. Monitor all functions, duties and activities related to the Meat department. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety. Minimum - Excellent oral/written communication skills - Current food handlers permit once employed - Ability to handle stressful situations - Knowledge of basic math (counting, addition, subtraction) Desired - High School Diploma or GED - Any meat/retail experience - Any management experience - Second language (speaking, reading and/or writing) - Promote trust and respect among associates, with a positive attitude - Communicate company, department, and job specific information to associates - Establish department performance goals and empower associates to meet or exceed targets through teamwork - Develop adequate scheduling to manage customer volume - Train and develop associates on their job performance and participate in the performance appraisal process - Create an environment that enables customers to feel welcome, important and appreciated by answering questions regarding products sold within the department and throughout the store; respond to questions, make suggestions, and locate products - Inform customers of produce specials and offer product samples to help customers discover new items - Review/inspect products for quality and freshness and take appropriate action - Develop and implement a department business plan to achieve desired results - Create and execute sales promotions in partnership with store management - Inform and educate department associates about current, upcoming and special in-store promotions, especially promotions that affect the department - Prepare and submit seasonal critiques for the sales and merchandising supervisor - Implement the period promotional plan for the department - Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all financial reports - Schedule daily, weekly and monthly price changes by updating shelf tags and promotional signs - Plan and organize the inventory process, maintain an awareness of inventory/stocking conditions, note any discrepancies, train department associates on inventory/stocking and Computer Assisted Ordering (CAO) - Ensure proper temperatures in cases and coolers are maintained and temperature logs are maintained - Reinforce safety programs by complying with safety procedures, identifying unsafe conditions, practicing preventive maintenance by properly inspecting equipment, notifying store management of any items in need of repair and of customer or employee accidents - Report all safety risk, or issues, and illegal activity, including robbery, theft or fraud - Adhere to all local, state and federal laws, and company guidelines - Must be able to perform the essential job functions of this position with or without reasonable accommodation