Office manager/administrative assistant jobs in Tulsa, OK

At Aspen Dental, we put You first, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Salary: $60000 - $65000 / year + monthly and quarterly incentive earnings ** Sign-on bonus: $2000 At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. **Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

The PEPM Group is a fast growing engineering and project management company based in Tulsa, OK, and Fayetteville, AR. Highly specialized in food processing facilities, oil/gas, and energy sectors. Our team of Professional Engineers (PE) and (Peng) are licensed in 49 states and Canada. PEPM was voted the best engineering firm (Gold) 2025 in northwest Arkansas and awarded as the Oklahoma Governor's Award for Excellence in Exporting 2025! Role Description This is a full-time on-site role for an Office Manager located in Tulsa, OK. The Office Manager will be responsible for overseeing daily office operations, providing administrative assistance, managing admin team and ensuring smooth office administration. This person will also handle customer services and internal team tasks, support executive level activities. Prepare and manage company marketing and social media tasks. Benefit - BCBS Insurance, dental and vision. 401K and match, Paid PTOs, Long and short terms, life insurance. Qualifications Strong communication skills, Excellent customer service skills Minimum 6 years of experience in office administration. Experience in office admin support and management. Ability to work independently and collaboratively. A self-starter with minimum supervision. Capable of taking tasks from inception to the completion. Outstanding organization skill, attention to detail is a must. Ability to manage tasks efficiently and effectively Bachelor's degree is required. Highly motivated and strong work ethic. Ability to learn and to be adept at company business

Austin Industrial is currently seeking an experienced Field Office Manager for projects in the La Porte, TX area. We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. Functional Areas of Responsibility * Jobsite accounts payable/receivable. * Job cost accounting. * Change order accounting. * Support of job status reports. * Owner billings. * Project insurance administration. * Personnel administration. * Payroll administration. * Jobsite office administration. Specific Duties and Responsibilities * Prepare and submit monthly pay requests in accordance with contract terms. * Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. * Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. * Maintain the project job-cost ledgers that support pay requests to the owner. * Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. * Incorporate change order revisions into the schedule of values. * Assist in preparation of the monthly job status report. * Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. * Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. * Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) * Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. * Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. * Establish and maintain the project filing system. * Perform general office and clerical duties. * Perform other duties as assigned. Qualifications * 3+ years of accounting experience working in an industrial setting. * Knowledge of accounting software programs. (ex: TRACK, CATS) * Knowledge of MS Office (ex: Excel) * Ability to multi-task and handle multiple deadlines. Benefits & Compensation We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to ********************************************************** Austin Industrial is an Equal Opportunity Employer. See the "Know Your Rights" poster available in English and Spanish. See the "Pay Transparency Nondiscrimination Provision" poster available in English and Spanish. No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at **************.

About Austin Industrial Austin Industrial delivers premier maintenance, construction, and soft craft services to leading industrial companies across the U.S. An industry leader for more than 60 years, we offer single-source solutions to our customers in the oil, gas, chemical, food, agriculture, power, and manufacturing industries. Our team of 4,000 employee-owners, equipped with innovative technology and optimized procedures, helps owners optimize safety, productivity, profit margins, and cost-efficiency. Field Office Manager Specific Duties and Responsibilities Manages Accounts Payable and Receivable functions at jobsite(s) Receives, reviews and processes vendor invoices. Takes delivery of goods and/or materials and ensures accurate reporting in accounting system. Works with Operations to resolving any outstanding AP or AR issues. Completes required onboarding paperwork for employee-owners and maintains accurate HR forms/records. Coordinates weekly payroll function. Ensures jobsite timesheets are entered accurately and timely. Reconciles payroll to ensure accurate billings to customers. Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy. Posts them in the system and sends out for execution. Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms. Keeps track of Lien Waivers, Supplier's Release, Notice of Intent to Lien, Mechanic's Lien, Release of Lien; manages the process according to Austin policy and prime contract requirements. Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy. Submits for owner approval along with all required documents and posts the billing (AR) in the accounting system. Reviews prime contract (owner) change orders for accuracy and policy compliance. Posts approved owner change orders in the system timely. Prepares and enters necessary cost accrual or deferral journal entries in the accounting system. Makes sure budgeted and installed quantities of work items are input in the system, uninstalled materials are properly accounted for, and other job cost related data is accurate and ready for month-end closing based on Austin policy. Coordinates periodic audit requests with various stakeholders. Prepares a variety of financial and regulatory reports timely and accurately. Performs other administrative or clerical duties at the field office. Completes various ad hoc requests. Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals. Ensures effective team coverage by cross training on various roles/responsibilities. Process and enter vendor/subcontractor invoices. Enter timesheets. Prepare owner billings. Other duties as assigned. Job costing and change orders. Provide administrative support. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must regularly lift and /or move up to 25 pounds and may frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Austin Industrial is an Equal Opportunity Employer. See the “Know Your Rights” poster available in English and Spanish. See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish. No Third-Party Inquiries Please This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( i.e. , payment must be required pursuant to the terms of a written agreement). Accessibility Note If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

Pay: $60,000 - $65,000/year Schedule: Monday-Thursday, 7:30 AM - 5:00 PM; Friday, 7:30 AM - 4:00 PM Job Type: Direct Hire Job Order # 122624 We are seeking a highly organized and professional Executive Administrative Assistant to provide direct support to an executive leader in Claremore, OK. The Executive Administrative Assistant will serve as the right hand to the CEO - managing schedules, coordinating travel, handling confidential communications, and ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes initiative to maintain structure and efficiency at the highest level. Key Responsibilities • Manage executive calendars, meetings, and schedules with accuracy and discretion. • Coordinate complex travel arrangements, including flights, hotels, and itineraries. • Prepare and process expense reports using Microsoft Excel and related tools. • Take and distribute meeting minutes, track action items, and follow up to ensure completion. • Support company events and community initiatives (occasional after-hours attendance required). • Maintain organized files, correspondence, and documentation for executive-level projects. • Handle confidential information with the utmost professionalism and discretion. Qualifications • Minimum 3 years of experience supporting executives or senior leadership. • Advanced proficiency in Microsoft Word and Excel required. • Strong written and verbal communication abilities. • Exceptional attention to detail, organization, and follow-through. • Experience in corporate travel booking and expense management. • Ability to anticipate needs, solve problems proactively, and build positive professional relationships. Why You'll Love This Role This opportunity is perfect for a dedicated Executive Administrative Assistant who wants to make a direct impact within a respected, growing organization. You'll have the chance to work closely with executive leadership, contribute to major initiatives, and play a key role in the success of the company. Job Order # 122624 Stand-By Personnel | Skilled Division Tulsa Office Locations: 4305 S. Mingo Road, Suite F, Tulsa, Oklahoma 74146 Claremore Office Location: 507 E Will Rogers Blvd. Claremore, Oklahoma 74017 If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview. Alternatively, you may submit your resume to [email protected]. Please be sure to reference the job number associated with the position you are applying for. Additional Benefits: • $50 Advance: Available after your first day of work • Referral Bonus: Ask us about our referral program! Receive up to $250 or more when you refer another associate. No caps on referral commissions! (after 80 hours of work) #SkilledJobs #WarehouseJobs #ManufacturingJobs #JobsInOklahoma #BlueCollarJobs #NowHiring #EntryLevelJobs #WeldingJobs #ConstructionJobs #IndustrialJobs #JobOpportunities #WorkWithUs #LaborJobs #JoinOurTeam #MachinistJobs #CareerGrowth #TulsaJobs #StaffingSolutions #claremore #jobsinclaremore Executive Administrative Assistant Pay: $60,000 - $65,000/year Schedule: Monday-Thursday, 7:30 AM - 5:00 PM; Friday, 7:30 AM - 4:00 PM Location: Claremore, OK Job Type: Direct Hire Job Order # 122624 Position Overview We are seeking a highly organized and professional Executive Administrative Assistant to provide direct support to an executive leader in Claremore, OK. The Executive Administrative Assistant will serve as the right hand to the CEO - managing schedules, coordinating travel, handling confidential communications, and ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes initiative to maintain structure and efficiency at the highest level. Key Responsibilities • Manage executive calendars, meetings, and schedules with accuracy and discretion. • Coordinate complex travel arrangements, including flights, hotels, and itineraries. • Prepare and process expense reports using Microsoft Excel and related tools. • Take and distribute meeting minutes, track action items, and follow up to ensure completion. • Support company events and community initiatives (occasional after-hours attendance required). • Maintain organized files, correspondence, and documentation for executive-level projects. • Handle confidential information with the utmost professionalism and discretion. Qualifications • Minimum 3 years of experience supporting executives or senior leadership. • Advanced proficiency in Microsoft Word and Excel required. • Strong written and verbal communication abilities. • Exceptional attention to detail, organization, and follow-through. • Experience in corporate travel booking and expense management. • Ability to anticipate needs, solve problems proactively, and build positive professional relationships. Why You'll Love This Role This opportunity is perfect for a dedicated Executive Administrative Assistant who wants to make a direct impact within a respected, growing organization. You'll have the chance to work closely with executive leadership, contribute to major initiatives, and play a key role in the success of the company. Job Order # 122624 Stand-By Personnel | Skilled Division Tulsa Office Locations: 4305 S. Mingo Road, Suite F, Tulsa, Oklahoma 74146 Claremore Office Location: 507 E Will Rogers Blvd. Claremore, Oklahoma 74017 If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview.

At Rose Tax Solutions, we are dedicated to promoting global economic justice. Our boutique tax firm serve clients from various industries and backgrounds. Your role will have autonomy to have significant interactions with clients in order to obtain the data needed for income tax return preparation. We pride ourselves on being digitally savvy. We utilize cutting edge technology that requires someone who is a fast learner and comfortable working online and with digital documents. The ideal candidate has a positive attitude, a love for learning, is a quick study, and enjoys building a team environment. Essential Duties & Responsibilities: • Perform Administrative Duties, such as Appointment Setting, Client Relations Management, and maintaining the filing for IRS audit compliance. • Managing the phones and email accounts. • Assist with Basic Bookkeeping using Professional Software • Assist in IRS Resolution Case Management using IRS Solutions Software • Perform tax research to assist the Managing Director and Staff Tax Accountant • Work efficiently and maintain good working relationships with co-workers and clients • Maintain accurate, up-to-date records of clients' status tax prep process • Correspond with clients to provide updates and request information. • Maintain a clean and organized work environment • Ensure the office is clean and open to the public. • Other Administrative duties as needed to grow the firm. Requirements• 3+ years of Executive Administration Experience • Must pass criminal background checks • Background in Accounting and Basic Tax Law. • Basic understanding of bookkeeping and accounting. • Excellent interpersonal skills, along with strong oral and written communication skills. • Excellent attention to detail and strong organizational skills. • Proficient in Microsoft Suite and Adobe. • Experience with QuickBooks is a plus. Benefits Why join Rose Tax Solutions: Make history. Our boutique tax firm is located on Historic Greenwood Avenue since September 18, 2017. We have set a standard of excellence by helping providing more than tax preparation. Our mission is to promote global economic justice with the vision to transform the fiscal affairs of 10,000 households by year 2025. This is a great opportunity to get in early at a startup that, we believe, is on its way to becoming an industry leader. Do work that matters. The projects you will be working on will be critical to the success of the company and our clients. Our annual signature program, “The BWS Exchange” has shifted the way people circulate their dollars, knowledge, and connections. Flexible hours. We work at all hours, so we can design a schedule that works for you. The required schedule is on-site and occurs between the hours of 8 am - 8 pm Monday - Friday. The ideal schedule is 9:00am - 4:00pm. Grow with the firm. As our firm continues to grow, there will be many opportunities to take on new responsibilities and grow professionally. Work that stays fresh. You will work with a diverse portfolio clients in a broad range of industries, all with different goals and personality types. There will always be tons of opportunities to learn new things. Plus, given the pace of change at our firm, we can pretty much guarantee that you will never be bored.

Department Gitwit Employment Type Full Time Location Tulsa, OK Workplace type Onsite Compensation $40,000 - $65,000 / year In This Role, You Will: What We're Looking For: Why You'll Love This Role: About Gitwit Our full-stack venture team and proven playbook deliver products and startups that actually succeed. Gitwit's venture studio actively finds problems worth solving and invests the first $500k - $2M to build new companies. Alongside in-house ventures, we create joint ventures and co-found new companies with corporate partners, combining our proven venture creation processes with deep domain knowledge. On the services side, entrepreneurs and companies looking to innovate hire us to find opportunities, rapidly build, and launch products that reinvent internal workflows or create new experiences for customers.

We are currently seeking a meticulous and organized individual to join our team as a Office Manager. In this role, you will be responsible for various financial and administrative tasks crucial to the efficient operation of our business. If you have a background in business office environments, possess strong clerical and accounting skills, and are dedicated to providing excellent customer service, we encourage you to apply. Join a company recognized by Forbes as one of America's Best Mid-Size Employers! Duties and Responsibilities: * Previous experience working in a car dealership or business office. * Demonstrated experience in cash handling. * Strong clerical skills with attention to detail. * Accounts payable experience and familiarity with basic accounting functions. * An Associate's degree or two (2) years of related experience. * Exceptional customer service skills. * Strong ethical standards. Benefits: * Medical Plan * Dental Plan * Vision Plan * Life Insurance Plan * 401(K) with employer match * Stock Purchase Plan * Paid Time Off America's Car-Mart is an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. If you are ready to embark on a rewarding career with a company that values its employees, apply now! Join America's Car-Mart and be a part of our success story. Employment is contingent upon your pre-employment background review, drug test, satisfactory MVR, Valid Oklahoma Driver's License and any state or local requirements for necessary licensure, as applicable #LOT1

We are looking for a Front Office Manager to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: Salary 38.500.00 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.

We re looking for a skilled Executive Administrative Assistant to support company leadership with administrative, HR, and event coordination tasks. This role requires strong Excel and PowerPoint skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare reports in Excel and presentations in PowerPoint Assist with HR and payroll tasks Plan and coordinate company events Maintain office supplies and handle general administrative duties Communicate professionally with internal staff and external partners Qualifications: 3+ years of executive or administrative support experience Proficient in Microsoft Excel, PowerPoint, and Office Suite Strong organizational and communication skills Experience managing travel and scheduling for executives Ability to work independently and handle confidential information

Job Description We're looking for a skilled Executive Administrative Assistant to support company leadership with administrative, HR, and event coordination tasks. This role requires strong Excel and PowerPoint skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare reports in Excel and presentations in PowerPoint Assist with HR and payroll tasks Plan and coordinate company events Maintain office supplies and handle general administrative duties Communicate professionally with internal staff and external partners Qualifications: 3+ years of executive or administrative support experience Proficient in Microsoft Excel, PowerPoint, and Office Suite Strong organizational and communication skills Experience managing travel and scheduling for executives Ability to work independently and handle confidential information

The Dental Office Manager is responsible for the smooth, efficient daily operations of the clinic-overseeing both administrative and clinical functions. This role ensures optimal patient flow, resource allocation, and coordination across departments, while fostering a collaborative and patient-centered environment. Key duties include managing schedules, handling patient communications, processing insurance claims, verifying benefits, resolving patient concerns, and supporting both front office and clinical staff. The Office Manager also maintains a strong focus on patient comfort, safety, and satisfaction, while setting a high standard for professionalism, respect, and leadership within the team. Schedule Enjoy a healthy work-life balance with a consistent schedule Monday - Thursday 7:45 AM - 5:00 PM and Friday 8:00 AM - 12:00 PM | No late evenings, No weekends Benefits We value your hard work and commitment-so we've designed a benefits package that truly supports you both professionally and personally: Generous Paid Time Off and Paid Holidays to recharge and spend time doing what you love Comprehensive Health Coverage, including medical, dental, and vision insurance Life Insurance for peace of mind 401(k) Retirement Plan with employer support to help you build your future A positive, team-oriented environment where your skills are appreciated and your well-being matters Requirements Qualifications High school diploma or equivalent (preferred) Minimum of 3 to 5 years of dental front office experience (preferred) Proficiency or experience with dental software such as Dentrix, Eaglesoft, Fuse, Open Dental, or similar systems is a plus Salary Description Commensurate with Experience

Benefits: 401(k) matching Bonus based on performance Company parties Health insurance Opportunity for advancement Paid time off Training & development Join Our Award-Winning, Family-Owned Insurance Team! Blackwell Insurance Agency is a growing, family-owned independent agency - and we're looking for a motivated, people-focused Team Rockstar to help us serve our amazing clients. This isn't just a job - it's a mission. We're passionate about making the insurance experience simple, positive, and personalized. Our goal is to educate and protect our clients while building lasting relationships in our community. We'll give you the tools, training, and support to be your very best, and we'll have fun doing it! What You'll Do: Learn and navigate our computer systems with ease Answer phones, assist clients, and support our growing team Handle data entry with precision (attention to detail is key!) Contribute to digital marketing: social media posts, website updates, event planning, and client mailings Bring your positive energy to our “work hard, play hard” culture Who You Are: Detail-oriented and tech-savvy Friendly, upbeat, and a team player Punctual, dependable, and eager to grow Excited about marketing, branding, and connecting with people Why You'll Love It Here: Paid Time Off Group Health Benefits Matching SIMPLE IRA Plan Excellent growth opportunities Team lunches, quarterly fun days, and community involvement A supportive, family-like work environment We proudly support local charities, including South County Outreach, whose mission is to end hunger and house hope in Orange County. If you're ready to be part of a passionate, growth-minded team, send us your resume today - we can't wait to meet you! Compensation: $19.00 - $22.00 per hour

We are seeking a detail-oriented and proactive Office Manager to join our client's growing team! This role is perfect for someone who enjoys wearing many hats, keeping operations organized, and helping a business run smoothly day to day. The Office Manager will oversee administrative duties, scheduling, customer communication, and billing, while also supporting the owner and field team. This is a hands-on role with room for growth and increased responsibility over time. Pay: $19-$21/hr Hours: M-F 7a-4p with some overtime and Saturday availability needed Key Responsibilities Answer phones, respond to emails and texts, and communicate effectively with clients. Manage daily and weekly schedules for the team, ensuring smooth coordination. Create and send proposals, invoices, and client communications. Handle billing, track payments, and manage bookkeeping using QuickBooks. Order materials, supplies, and equipment as needed. Assist with general administrative duties such as mail handling and post office runs. Support marketing efforts, including posting and managing updates on Facebook. Provide leadership and serve as the communication link between the owner and staff. Occasionally run local errands Maintain accurate records and ensure organized digital and paper files.

Position Status: Full Time Classification: Non-Exempt The Victory College Administrative Assistant is a multi-tasking position involving full knowledge of all administrative procedures at Victory Church. The Victory College Administrative Assistant is the key contact person in the office for our school. The position will require administrative duties to include but not limited to; management of the front desk and all incoming guests, calls, and emails, active participation in scheduling all events, implementing and following proper office procedure, priority assessment, task coordination, calendar management, and general office administration. DUTIES AND RESPONSIBILITIES Completes tasks and duties according to general office needs including but not limited to answering phones, greeting visitors, relaying messages, sending bulk emails on behalf of Victory College, cleaning and organizing, filing, supply orders, and preparing and delivering mail. Communicate and build trust with all Victory Church departments, employees, volunteers, outside churches, and those interested in the College by phone, email and all other forms of communication. Administer logistics for VC between staff, students, and faculty, appropriately. Screen and route phone, paper mail and email communications to appropriate personnel. Manage business supplies and files such as office supplies, classroom supplies, and student supplies. Occasionally support event needs that may include food service and team-building facilitation. Assist with data entry for accounts payable, open accounts, and credit card receipts. Assist with other duties and projects as assigned by the College and Executive Director. QUALIFICATIONS High school diploma or GED. Two (2) years related experience, or equivalent combination of education and experience. Must be proficient with computers and administrative process management. The ability to work independently, identifying resources and make independent decisions. Strong oral and interpersonal communication skills. Ability to work in a team environment. The ability to multitask between projects and needs. Positive customer-oriented attitude and professional image. Willingness to work some weekend days and have a flexible schedule that varies by season of the year. ESSENTIAL JOB FUNCTIONS Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to: Sitting, standing, bending, kneeling, squatting, crawling, stooping, walking, and the ability to lift and carry up to 10 pounds; Manual dexterity with the use of hands, fingers to feel objects, tools, and controls; Sighted with color, peripheral, near, and far vision; Hearing and speaking; Excellent English communication skills. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Ministry Requirements Maintains Victory protocol, policies and procedures. Demonstrates integrity. Performs and maintains tasks with an appropriate level of confidentiality. Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook. Fully participates in the life of the church as an active member in good standing with the Victory. Supports and adheres to the mission, vision, values, and philosophy of Victory. Submits to and supports the leadership of Victory. Works well as a team player with leaders, staff, and volunteers. *Additional duties and responsibilities may be added to this at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor. Our Best Days are Right in Front of Us!

Job DescriptionKey Personnel is seeking an Office Manager for a company in the Tulsa, OK area. Office Manager Pay: $20/hr Office Manager Hours: 8am to 5pm Monday through Friday Office Manager Responsibilities: Oversee day-to-day office operations, ensuring smooth workflow and communication across departments. Coordinate truck scheduling and delivery logistics to ensure on-time shipments and efficient routing. Serve as the main point of contact for drivers, customers, and suppliers regarding scheduling and deliveries. Manage inventory records, purchase orders, and invoices using QuickBooks and Excel. Process billing, accounts payable, and accounts receivable transactions accurately and timely. Prepare reports, correspondence, and production-related documentation using Microsoft Word and Excel. Support management with administrative tasks including scheduling meetings, maintaining files, and ordering supplies. Assist in maintaining compliance with company policies, safety regulations, and documentation standards. Monitor and improve administrative processes to support company growth and operational efficiency. Office Manager Requirements: Bachelor's degree 3+ years of experience as an Office Manager, Administrative Coordinator, or similar role (manufacturing or logistics preferred). Ability to work efficiently in a fast-paced, customer-focused environment. Experience coordinating with drivers or managing transportation schedules preferred. Proficiency in QuickBooks, Microsoft Excel, and Microsoft Word. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Spanish language skills a plus but not required. Excellent written and verbal communication skills. Strong attention to detail and problem-solving abilities. Ability to work independently and as part of a collaborative team. Safety Sensitive RoleKey Personnel Benefits While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision accident, critical illness, term life, short term disability, PTO and more!For additional job openings visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and a background check may be required.

Job Description Executive Administrative Assistant SummaryProvides administrative support to Chief Executive Officer (CEO) Organizes all travel arrangements for all company business travel. Maintains Executive calendars. Answer phones and greet visitors Primary DutiesAdministrative support Coordinate all travel arrangements Support company involvement in community activities Maintain Calendars for ELTTake and publish meeting minutes report from weekly ELT meeting Coordinate Customer On-site VisitsOther duties as assigned. QualificationsAttention to DetailProven proficiency with Excel, Database and WordProven experience with confidentiality and discretion Experience with Travel management RequirementsMinimum 3 years executive level administrative experience Physical Requirements/Work EnvironmentAbility to move through facility and up and down stairs Ability to lift 15 lbs.

Job DescriptionDescription:About the Company At Ponderosa Solutions, we believe that an empowered network makes a greater impact. Our purpose - creating space for unlimited opportunity - drives us to connect people, products, and industries through innovative bulk product transfer solutions. When you join our team, you're not just starting a job - you're building a career where your growth fuels progress and your impact moves industries forward. Learn more at ***************************** Position Summary The Office Manager is responsible for providing comprehensive administrative support to ensure efficient daily operations. This position manages key functions across human resources, onboarding, equipment tracking, and recordkeeping. The role will own the company's HR system, coordinate onboarding processes, maintain employee personnel files, and assist with benefit administration. Additionally, this position supports asset management and compliance documentation related to employee training and certifications. Roles and Responsibilities · Administer the company's HR information system (HRIS), including setup of new hires, changes, and terminations. · Manage the employee lifecycle within the HR system to ensure data accuracy and compliance. · Generate and distribute HR and management reports as needed. · Coordinate new hire onboarding, ensuring completion of required forms, training, and system access. · Assist employees with benefit enrollment, questions, and ongoing benefit administration. · Maintain accurate and confidential employee personnel files and training records. · Track and manage documentation for EHS training and job function-specific training. · Maintain and update equipment and asset tracking records, including insurance and tag renewals. · Provide administrative support for leadership and cross-functional teams. · Assist with recordkeeping and document control to ensure readiness for audits and inspections. · Support general office operations, communications, and process improvements as assigned. · Other duties as assigned. Requirements:Minimum Qualifications · 3+ years of administrative, HR, or office management experience. · Strong working knowledge of HR systems, employee recordkeeping, and onboarding processes. · Excellent communication, organization, and time-management skills. · High level of confidentiality, accuracy, and attention to detail. · Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Preferred Qualifications · Associate's or Bachelor's degree in Business Administration, Human Resources, or related field. · Experience with benefits administration and HRIS management. · Familiarity with asset tracking or compliance documentation. Core Competencies · Collaborates - Works effectively with others to achieve goals. · Customer Focus - Anticipates and meets internal and external customer needs. · Ensures Accountability - Takes ownership of responsibilities and commitments. · Drives Results - Consistently achieves desired outcomes and supports operational goals. · Instills Trust - Maintains confidentiality and acts with integrity in all interactions. · Manages Complexity - Handles multiple priorities while maintaining accuracy and focus. · Plans and Aligns - Organizes work to meet deadlines and business objectives.

Job Title: Office Manager Type: Contract To Hire Compensation: $65,000 - $70,000 annually Contractor Work Model: Onsite Hours: 7 am to 5 pm with a half day on Friday About the Role: System One is seeking an experienced and highly organized Office Manager to support daily operations for one of our valued clients. This is a contract-to-hire opportunity offering long-term potential with a growing and dynamic organization. As the Office Manager, you'll play a key role in ensuring the office runs smoothly, supporting leadership, and coordinating administrative and operational functions. Responsibilities: + Oversee day-to-day office operations and ensure a productive work environment + Manage office supplies, vendor relationships, and facility needs + Support HR and accounting with onboarding, timekeeping, and expense reporting + Maintain accurate records and documentation + Serve as the point of contact for employees, visitors, and external partners + Assist with special projects and events as needed Qualifications: + 3+ years of experience in office management, administration, or a related field + Strong organizational and multitasking skills + Excellent communication and interpersonal abilities + Proficient in Microsoft Office Suite and general office software + Ability to work independently and handle confidential information with professionalism + Bachelor's degree preferred but not required Schedule: + Full-time, Monday through Friday + On-site schedule Compensation & Benefits: + $65,000 - $70,000 per year (based on experience) + Contract-to-hire opportunity with long-term career potential System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. #M- #LI- #DI- Ref: #208-Rowland Tulsa System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.