Office manager/administrative assistant jobs in Washington - 227 jobs

A dynamic opportunity to support senior leadership and manage payroll in a fast-paced, mission-driven environment. WHY YOU'LL LOVE THIS ROLE High-Level Impact: Support an executive while ensuring accurate and timely payroll for the organization. Fast-Paced & Engaging: Every day brings variety-complex scheduling, payroll deadlines, communication, and project support. Collaborative Environment: Work closely with leadership, internal teams, and external partners. LOCATION: Woodland, WA SALARY: $26-30 per hour SCHEDULE: Full-Time,30 hrs per week, Mon-Fri 8:00 am - 5:00 pm, Temp to Hire KEY RESPONSIBILITIES Executive Support Manage the executive's calendar, email, meetings, travel, and daily priorities. Act as primary point of contact, ensuring timely communication and follow-up. Prepare and edit correspondence, reports, presentations, and meeting materials. Coordinate meetings, including agendas, logistics, and minute-taking. Maintain organized digital and physical filing systems and handle confidential information. Support executive projects and initiatives by tracking deadlines and ensuring follow-through. Payroll Processing Manage end-to-end payroll processing for employees, ensuring accuracy and compliance with company policies. Coordinate with HR and accounting teams to resolve payroll discrepancies or employee inquiries. Ensure confidentiality of all payroll and employee information. WHAT WE'RE LOOKING FOR 3+ years of experience as an Executive Assistant, Payroll Specialist, or similar administrative/payroll role. Proven experience in processing payroll and managing confidential employee information, prevailing wage experience a plus. Proficiency with Microsoft Office Suite and general office technology Experience with payroll systems PHYSICAL REQUIREMENTS: The position performs general office duties and works in a temperature-controlled environment. DIVERSITY, EQUITY, AND INCLUSION STATEMENT We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status. This position is offered through the Vancouver Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here”, select the Vancouver branch, then call our office directly at 360-695-4900 to speak with a Recruiter. For more information regarding our company and employee benefits please click on the links below. About NW Staffing Resources NW Staffing Employee Benefits

Founded in 1974, Mid-American Elevator Company, Inc. is Chicago's largest independent elevator company and an industry leader. As a family-owned business, we combine the capability to handle significant construction, renovation, and maintenance projects with a personalized customer approach. With six locations, we prioritize safety, reliability, and exceptional support, ensuring all client needs are met. Our services include cost-effective elevator maintenance, service, and repair, often at rates significantly lower than original equipment manufacturers (OEMs). Mid-American's skilled mechanics and in-house engineers are equipped to handle virtually all brands and types of elevators with prompt and professional service. Role Description This is a full-time hybrid role based in Everett, WA, with the flexibility to work from home on occasion. The Assistant Manager Administrative will be responsible for overseeing administrative tasks, organizing schedules, ensuring departmental efficiency, and managing team communication. Key duties include maintaining records, coordinating meetings, assisting with project documentation, and supporting office operations. The role also involves collaborating with management to optimize workflows and ensure compliance with company policies. Qualifications Strong organizational and time management skills, attention to detail, and the ability to multitask efficiently. Proficiency in administrative duties such as scheduling, maintaining records, preparing reports, and managing correspondence. Excellent communication and interpersonal skills to facilitate teamwork and effective interaction with clients and colleagues. Familiarity with digital tools and software, including Microsoft Office Suite (Word, Excel, PowerPoint) and office management systems. Problem-solving skills and the ability to work independently while supporting managerial objectives. Experience in a leadership or supervisory role is beneficial but not required. Bachelor's degree in Business Administration, Management, or a related field is preferred, but equivalent work experience will be considered. Compensation Salary $60,000-$80,000 depending on experience

24Seven is partnering with one of our Asset Management clients that is searching for a Office Administrative Assistant to join their team for an exciting new contract! This role is starting ASAP for the next 2+ weeks! Pay $28/hr! A private family office in the Bellevue/Kirkland area is seeking a highly professional Temporary Office Administrative Assistant to provide front-office and administrative coverage while the current Executive Business Partner is on vacation. This role will function as a temporary receptionist and office manager, ensuring smooth daily operations and a polished, confidential office environment. There is potential for full-time consideration based on performance and business needs. Key Responsibilities Serve as the primary front-desk point of contact, welcoming and directing guests with professionalism Manage conference room scheduling, meeting setup, and overall office readiness Open and close the office daily; ensure the office is secure and operating efficiently Provide general administrative support as needed (calendar coordination, document handling, light office tasks) Maintain office organization, supplies, and vendor coordination as required Support a small, high-trust team in a confidential, discreet environment Act as an extension of leadership by maintaining professionalism and operational continuity Qualifications 2-3 years of experience in an executive assistant, office manager, receptionist, or operations support role Experience supporting senior leaders or working in professional services, finance, or investment environments strongly preferred MUST be able to come onsite to Bellevue 8:30A-5:30P Monday-Friday If this is something you would be interested in, apply today as we are conducting interviews ASAP!

Stewart Mechanical is seeking qualified applicants to fill the position of Office and Accounting Manager. This job requires a talented individual with experience in Finance-book keeping, AP/AR, HR, and benefits. Work with ownership to develop budgets and operating goals Manage the companies finance operations while overseeing AP/AR and payroll Preparing financial statements Quarterly and year end preparation Working with all departments to ensure a seamless flow of pertinent information to and from accounting Supervise office staff on all required administrative duties Responsible for HR functions Work with Hiring managers to onboard new employees Maintain employee timelines, eligibilities, benefits Work closely with contracted benefit managers to ensure provided benefits are clearly understood Experience / abilities required: Accounting or book keeping Understanding of Job costing, estimates, WIP Software and programs like Computerease, Microsoft excel, word, outlook Willingness to learn and take classes if required Strong communication skills, organizational skills

About the role: This position provides comprehensive administrative and operational support to the CEO, ensuring seamless coordination of executive activities and office functions. The role involves managing high-level meetings, handling sensitive projects, and overseeing office logistics. Success in this position requires exceptional organizational skills, discretion, and the ability to interact effectively with senior stakeholders. Key Responsibilities: Executive Support & Governance Coordination - Serve as the primary point of contact between the CEO and board members, internal teams, and external partners. - Manage complex scheduling, including domestic and international travel arrangements. - Organize and execute meetings for governing bodies and committees, ensuring all logistics from agendas to seating plans are handled professionally. - Prepare and format presentations, reports, and meeting materials. - Maintain accurate records of board membership and manage access to secure online resources. - Facilitate virtual and in-person meetings, including sending invitations and managing participant lists. Special Assignments - Conduct research and prepare detailed reports for confidential projects. - Coordinate executive-level recruitment processes, including candidate screening and interview scheduling. - Collaborate with finance leadership to support administrative aspects of financial Operations. Office Management - Maintain inventory of office and kitchen supplies, ensuring readiness for meetings and events. - Organize on-site gatherings, staff lunches, and social activities, including vendor coordination and post-event cleanup. - Act as liaison with building management and oversee maintenance contracts. - Manage expense reporting and vendor invoicing, including corporate credit card reconciliation. - Handle procurement of gifts for staff milestones and special occasions. Qualifications : Experience - Minimum of 7 years supporting senior executives in a corporate or association environment. - Proven ability to plan and execute high-profile meetings and events. Skills & Competencies - Advanced proficiency in Microsoft Office Suite (especially PowerPoint); familiarity with virtual meeting platforms. - Strong written and verbal communication skills with meticulous attention to detail. - Ability to prioritize multiple tasks, adapt to changing circumstances, and act decisively when needed. - High level of discretion and professionalism when handling confidential information. - Strong organizational and time-management abilities. - Willingness to travel as required, including occasional international trips. Technical Tools - Microsoft Office Suite, Adobe Creative Suite, and virtual collaboration platforms (Teams, Zoom, etc.). - Knowledge of event management tools is a plus. Physical & Work Environment Requirements - Ability to operate standard office equipment and lift up to 25 pounds. - Must be able to travel for conferences and industry events as needed. - Occasional in-office presence required on remote workdays if requested. Package Details

Job Description If you have experience in the insurance industry, Allstate - Rob Scarpaci invites you to apply for this position. We challenge you to strive to meet your potential and are looking for someone who has the ambition to thrive. We are a successful insurance agency that is looking to expand their insurance sales team. If you are an energetic professional interested in helping our business grow through outstanding customer experience and insurance sales-driven conversation, then apply today. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Mon-Fri Schedule Responsibilities Develop ongoing networking relationships with Real Estate Agents, Mortgage Lenders, Title Companies, Auto Dealers, etc. Meet new business production goals and objectives as established. Develop insurance quotes, makes sales presentations, and closes sales. Process customer policy change requests. Provide exceptional customer service. Be outstanding at relationship building. Maintain client relationships with follow up phone calls. Requirements Possess an upbeat, positive and enthusiastic attitude. Be a great self-starter with a sense of urgency. Excellent Communication/interpersonal skills. Confident, self-starter who works well independently. Property & Casualty insurance license is required. Strong work ethic and leadership skills. Successful sales background.

Job Description This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: Experience supporting C-level executives in a fast-paced, ever-changing environment Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts Takes the initiative and is extremely customer focused and organized Comfortable navigating complicated calendars, international and US time zones Able to make decisions and execute flawlessly Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack Strong project management and communication skills Benefits: Flexible Paid Time Off Paid Holidays and Floating Holidays Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance 401k with Employer Match Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Job Description Join Our Team as an Operation Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at Harbor Kids Dental and Family Orthodontics in Aberdeen! At Harbor Kids Dental and Family, we create smiles that last a lifetime by making every visit a Kidsperience! We're on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We're Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8+-hour shifts Occasional Saturday work Occasional travel to surrounding offices as needed Daytime hours - No nights! Availability to respond to patient issues outside normal work hours (within reason) Some Saturday work as needed Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, “Creating healthy habits that last a lifetime,” is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you're ready to bring smiles and make a lasting impact, we can't wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

Yakima Valley Dentistry is seeking a highly motivated and organized Dental Office Manager! If you are someone who is detail-oriented, experience in the dental industry, ability to oversee day to day office operations, look no further. Yakima Valley Dentistry is seeking an experienced and motivated Dental Office Manager to lead the daily operations of our dental practice. The ideal candidate is organized, confident, team-oriented, and experienced in managing both the business and people side of a dental office. This role is critical to ensuring exceptional patient experiences, smooth workflows, and strong financial performance. Responsibilities (some but not all) Oversee day-to-day office operations and ensure efficient workflows Manage and support front office and clinical team members Handle scheduling, staffing, onboarding, and performance management Oversee billing, insurance verification, claims, and collections Monitor production, collections, and monthly goals Ensure compliance with OSHA, HIPAA, and state regulations Address patient concerns and maintain a high level of customer service Collaborate with the dentist/ownership on business growth and strategy Maintain office systems, policies, and procedures Qualifications Minimum 2-3 years of dental office management experience (required) Strong knowledge of dental insurance, billing, and collections Experience with dental software (Eaglesoft) Proven leadership and team management skills Excellent communication and problem-solving abilities Strong organizational and multitasking skills Preferred Qualifications Experience meeting production and collection goals Familiarity with financial reporting and forecasting Compensation & Benefits Competitive pay based on experience Bonus opportunities tied to office performance Paid time off and holidays Health benefits Supportive leadership and positive team culture Why Should you Join Us?! We are a patient-centered practice that values teamwork, accountability, and professional growth. This is an excellent opportunity for a strong dental leader who wants to make a meaningful impact and grow with a practice long-term, all while having fun along the way! Come join our family! Meet our team! **********************************

Full-time Description Job Description: Executive Assistant We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team. This role is the "face and voice" of the executive office, requiring a seamless blend of high-level administrative coordination, professional reception management, and complex calendar logistics. The ideal candidate thrives in a fast-paced environment and possesses the ability to anticipate needs before they arise, ensuring our executives can focus on high-priority strategic goals. Key Responsibilities 1. Administrative Excellence Provide high-level administrative support, including drafting correspondence, preparing reports, and managing sensitive documentation. Maintain organized digital and physical filing systems to ensure information is easily retrievable. Process expense reports, track budgets, and manage vendor relationships as needed. Assist with special projects and research to support executive decision-making. 2. Reception & Front-Facing Representation Serve as the primary point of contact for internal and external stakeholders, mirroring the executive's professional tone and values. Manage incoming communications (phone, email, and mail), screening inquiries and redirecting them to the appropriate departments. Greet high-level guests, clients, and partners with a warm, polished demeanor. 3. Strategic Appointment & Calendar Management Maintain a complex and ever-changing appointments and executive calendar, resolving scheduling conflicts with minimal oversight. Coordinate all aspects of meetings, including room bookings, technology setup, catering, and agenda distribution. Arrange detailed domestic travel itineraries, ensuring all logistics (flights, hotels, and transport) are synchronized. Qualifications Experience: [3]+ years of experience in administrative support, office management, or a similar role. Technical Skills: Proficiency in Google Workspace or Microsoft Office (Outlook, Word, Excel, PowerPoint). Communication: Exceptional verbal and written communication skills with a focus on diplomacy and discretion. Organization: Proven ability to manage multiple priorities simultaneously while meeting strict deadlines. Professionalism: A high degree of integrity and the ability to handle confidential information with absolute secrecy.

Job Description Dental Office Manager - Join us. Where your smile truly matters! At Ideal Dental, we're on a mission to revolutionize dental care-and we want you to be part of the journey! As one of North America's fastest-growing dental groups, we're driven by our vision to provide exceptional, comprehensive dental services all under one roof. Established in 2008, we're proud to be clinician-founded and clinician-led, with a focus on patient-centered care and an unwavering commitment to innovation and growth. Job Summary: A Dental Office Manager is responsible for overseeing all day-to-day operations of the dental office to ensure smooth and efficient functioning. This includes managing patient service issues to guarantee high levels of guest satisfaction, fostering office morale to promote a positive company culture, and creating staff schedules. The Dental Office Manager is expected to complete daily and monthly reports and take on additional responsibilities as required to support the office's needs. Every day, you'll help create beautiful smiles and contribute to the health and well-being of the community. Responsibilities · Oversee Daily Operations: Ensure the dental office runs smoothly by managing all day-to-day activities, from patient flow to team coordination. · Deliver Exceptional Patient Service: Address and resolve patient service issues with professionalism and care, ensuring every guest leaves with a positive experience. · Develop and Manage Team: Lead, mentor, and support the dental team, providing opportunities for professional development while ensuring the team works collaboratively to achieve office goals. · Foster Team Morale: Build and maintain a supportive, engaging work environment that aligns with our company culture and inspires the team to excel. · Staff Scheduling: Create and manage efficient staff schedules, balancing office needs with team availability to ensure optimal coverage and productivity. · Audit Patient Accounts: Review and verify patient accounts for accuracy, ensuring all billing and records are in top shape. · Guide Treatment Plans: Present treatment options clearly and compassionately, assisting patients in overcoming financial barriers and helping them make informed decisions. · Track Office Performance: Complete daily and monthly reports, analyzing key metrics to help drive office efficiency and growth. · Support Office Needs: Take on additional duties as required, contributing to the overall success of the office in various capacities. · Travel for DeNovo Offices: Be flexible and open to traveling to newly acquired DeNovo offices as needed to support their integration and ensure seamless operations. What do you need to have to be a part of our team? A minimum of 2 years of management experience, with dental experience preferred to bring expertise to the role. A high school diploma or equivalent. A welcoming smile and a positive attitude that creates a friendly and inviting atmosphere for both patients and staff. Strong communication and customer service skills to ensure effective interaction with patients and team members. Proven leadership abilities, with a talent for leading by example and motivating the team to succeed. A natural desire and ability to connect with and serve guests, ensuring they feel valued and well cared for. Excellent multi-tasking skills, with the ability to stay organized and focused while working in a fast-paced environment. DeNovo Offices: New or acquired offices may require travel. Why You'll Love It Here: At Ideal Dental, we're committed to helping you grow professionally, providing you with opportunities to expand your skills, work with cutting-edge technology, and make a lasting impact on your patients. If you're passionate about dental care, thrive in a dynamic, supportive environment, and want to be part of a team that values both excellence and compassion, this is the place for you. · MONTHLY BONUS POTENTIAL Medical insurance. Discounted dental benefits for the employee, their spouse, and dependent children. Paid holidays. Paid Time Off (PTO). 401K. Employee scholarship program. At Ideal Dental, we're dedicated to putting smiles on the faces of our guests and our team. We foster a supportive, positive environment where every team member can thrive, grow, and enjoy their work. Join us and be part of a culture where your smile truly matters.

Job DescriptionAre you a service-oriented professional with a friendly, flexible, and positive attitude, and a passion for contributing to a productive work environment? DAHLIN is seeking a highly organized and proactive Brand Experience / Office Manager to join our Bellevue, WA office. This role oversees office operations and supports firm leadership to foster a brand-centric culture that delivers exceptional experiences for clients, employees, and visitors. As part of the Operations Team, you will collaborate closely with administrative staff, Marketing, HR, IT, Accounting, and technical leadership firmwide. This role requires team members to work in the office 5 days per week, Monday-Friday. Interested? If so, please read through this entire posting and follow instructions to apply. Please note - your attention to this is an important part of how we evaluate our candidates. WHAT YOU WILL DO: Client Experience Support local Principals/Directors with client development, including identifying new leads and tracking opportunities in the CRM. Assist leadership in client outreach and relationship-building using tools like LinkedIn and IMS. Help implement client engagement plans and maintain empathy maps created with Marketing. Schedule and prepare client meetings; occasionally attend networking or client events. Employee Experience Coordinate with Principals/Directors and project managers on commitments and responsibilities. Manage travel arrangements, expense reports, and administrative support with attention to detail. Partner with HR on interviews, onboarding, staff reviews, and employee separations. Welcome new employees, set up workstations, and prepare welcome packages. Organize office events with the firm's events team and provide backup administrative support as needed. User Experience Greet visitors and ensure a welcoming office environment (M-F, 8:00 am - 5:00 pm). Coordinate meetings, conference calls, and events, including room setup and refreshments. Maintain a professional office environment aligned with DAHLIN's brand standards. Process incoming/outgoing mail and track office/kitchen supplies. Serve as primary contact for property management issues, including maintenance and repairs. WHAT YOU WILL BRING: Professional demeanor and ability to positively represent DAHLIN. Advanced proficiency in Microsoft Office; experience with Vantagepoint or CRM software a plus. Excellent written and verbal communication, organizational, and problem-solving skills. Strong leadership and interpersonal skills; able to build and maintain effective relationships. High attention to detail, initiative, and ability to manage tasks from start to finish. Demonstrated integrity and ability to handle confidential matters discreetly. Experience with office equipment operation and maintenance. YOUR QUALIFICATIONS: Bachelor's degree with 5+ years of relevant experience, or equivalent combination of education and experience. Prior experience supporting executives in mid- to large-sized companies. Experience in creative or professional services environments supporting multiple leaders. Architecture, Engineering, or Construction firm experience is a plus. Commitment to professional growth. Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position. We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plan, Employee Stock Ownership Plan, and 401k. Salary range: $ 75,000 to $82,500 depending on qualifications. Placement within this pay range will be determined by factors such as education, qualifications, project complexity and/or experience. The maximum is reserved for candidates who currently meet all job requirements. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer. DAHLIN is a diverse, award-winning architecture, planning, and interiors firm practice with offices located throughout the Western United States. We offer more than 45 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place starts with our own working environment - a positive community where people thrive. Please visit our website (******************** to learn more. Please Note… Including a link to an online portfolio is a huge plus! We regret that due to the large volume of inquiries, we are unable to accept phone calls regarding the status of applications. We'll be sure to contact you if we need more information. Apply now! #LI-Hybrid As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply. Our firm participates in E-Verify. DAHLIN is committed to integrity in hiring. Please click here for an important notice on Recruitment Fraud. DAHLIN values your privacy. Please click here for additional information. We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees. Powered by JazzHR 9iQaYYfYQV

Full-time Description Office Manager Department: Operations Type: Hourly, Non-Exempt Shift: Monday - Friday, 9 AM - 5 PM (in-office) Pay Rate: $25 - $28/hour About the Role: The Office Manager serves as the primary leader for Coastline driving instructors in the Mount Vernon office. This role functions as a branch manager, providing essential fleet and administrative support while actively engaging with instructors. The Office Manager collaborates remotely with the HQ team through Zoom meetings and frequent messaging to maintain efficient and people-friendly processes. Key responsibilities include ensuring documents and state compliance are meticulously managed, and maintaining the vehicle fleet in optimal condition. Core Competencies: Professional and effective communication Strategic and collaborative mindset Strong time management skills with the ability to work independently and as part of a team Commitment to safety, quality, and efficiency Requirements: High school diploma or GED equivalent Valid Washington State driver's license with a clean driving record Minimum of 3 years of professional work experience Prior experience as an office manager, key carrier, or shift lead is preferred Strong organizational skills Excellent professional writing skills and experience communicating with state officials Intermediate proficiency in computer applications, mobile apps, and other relevant software Bi-Lingual Preferred Responsibilities: Serve as a dedicated partner to the Operations Manager, offering daily support to instructors and administrative staff. Maintain consistent and punctual communication with the Operations Manager and Coastline support teams. Act as a professional and positive liaison between the support team and instructors. Promptly escalate any facilities issues, vehicle concerns, or employee relations matters to the Operations Manager and appropriate channels. Support marketing projects and cultivate community relationships to contribute to Coastline's growth. Effectively and professionally utilize Coastline tools and technology (e.g., Slack, Google, Coastline website, vehicle and materials, Divvy, Breve) to drive business operations. Collaborate with the Master Examiner to ensure compliance with Department of Licensing (DOL) regulations. Assist in coordinating vehicle logistics as requested, including supporting the receipt or delivery of vehicles for your office locations to ensure fleet availability and readiness. Foster a supportive environment that aligns instructors and administrative staff with Coastline expectations and facilitates smooth daily operations. Manage office supply inventory and ensure the office remains clean and organized. Perform other duties as assigned by Human Resources or the Director of Behind the Wheel Operations. Physical Requirements: Ability to sit and stand for prolonged periods in a vehicle. Ability to see and hear clearly in all weather conditions. Ability to bend, stoop, kneel, touch, and feel. Ability to lift up to 25 pounds occasionally. Equal Opportunity Employer: We are an Equal Opportunity Employer and are committed to diversity and inclusion. We do not discriminate against qualified employees or applicants based on race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by federal or state law or local ordinance. Salary Description $25.00- $28.00

Job Description Business Operations Manager (Customer-Focused, On-Site) Type: Full-Time Salary: $42,000 - $75,000 annually, depending on experience + Full benefits package Reports To: Owner / Managing Partner Role Overview We are hiring a highly organized, customer-driven Business Operations Manager to manage projects and customers from the first phone call through job completion. This is a 100% on-site role and serves as the central point of contact between customers, crews, municipalities, and ownership. You will answer phones, follow up with customers, coordinate permits, schedule work, and ensure every job is fully prepared and executed smoothly. This role is ideal for someone who enjoys ownership, accountability, and working directly with customers in a fast-paced service environment. Our services include tree services, roofing, landscaping, construction, and firewood delivery, and you will work across all divisions as needed. Our Service Brands You will work directly with customers across our service lines, including: Tree Services Roofing & Gutters Landscaping & Hardscaping Construction Services Firewood Delivery Key Responsibilities Customer Communication & Follow-Up Answer incoming phone calls and respond to customer inquiries Serve as the primary point of contact for customers throughout the project Follow up on estimates, approvals, scheduling, and outstanding items Keep customers informed, confident, and taken care of from start to finish Handle questions, changes, and escalations professionally Permitting & Compliance Coordination Apply for permits with cities, counties, and local jurisdictions Communicate with permit desks, planners, and inspectors Track permit status and required documentation Coordinate arborist reports, site plans, and supporting documents when required Ensure all work is compliant before crews are dispatched Project & Job Coordination Schedule jobs and coordinate crews, equipment, and access Ensure jobs are fully prepared before work begins (permits, notes, logistics) Track job progress and assist with resolving issues Help push projects efficiently from approval to completion Internal Operations & Systems Maintain accurate customer records, job notes, and documents in the CRM Coordinate internally with field crews, estimators, and ownership Assist with invoicing, change orders, and job closeout Identify bottlenecks and suggest process improvements Qualifications 3+ years of experience in customer service, operations, or project coordination Strong phone presence and written communication skills Highly organized with excellent follow-through Comfortable managing multiple jobs and customers at once Ability to work fully on-site during business hours Tech-savvy and comfortable using CRMs, email, and scheduling tools Willingness to learn permitting processes (experience is a plus) Preferred Experience Home services, construction, tree services, landscaping, or trades background Experience working with city or county permitting departments Familiarity coordinating crews, schedules, and job logistics Ability to read basic site plans, notes, or reports What Success Looks Like Customers feel informed and supported at every stage Permits are submitted correctly and tracked proactively Crews arrive to fully prepared jobs Fewer delays due to missing information or follow-up Ownership can focus on growth while operations run smoothly Why This Role Matters This role is the backbone of our daily operations. You are not just answering phones-you are owning customers, protecting compliance, and ensuring projects move forward without chaos.

Job Description Join our privately-owned Audiology practice in the beautiful PNW! We are looking for ambitious patient-oriented advocates to add to our team in the Sequim location and would love to speak with you. Over the past 20 years at Harbor Audiology, we have been treating individuals with hearing loss and tinnitus using the best hearing technology available. Listening to and understanding the difficulties of not only our patients, but also those they communicate with regularly, is essential to our success because hearing loss affects more than just one person. Every day at Harbor Audiology, your passion for what you do will show in the way you treat those who entrust their hearing healthcare to us. You will be expected to work as part of a team, advocating for outstanding patient care, and coordinating the best overall experience with staff. You will be responsible for scheduling, insurance verifications, authorizations, hearing aid cleaning and repairs, upholding patient privacy, and using best practices in all that you do. Position Summary: The Office Manager (OM) has primary responsibility for coordinating and maximizing revenue opportunities by creating and maintaining an effective schedule for the practice. The incumbent will also provide broad-based administrative support to the practice and staff. Compensation range $24.00 - $30.00 per hour, depending on experience, plus bonuses. Principal Duties and Responsibilities (Essential Functions): Creates and manages an effective patient schedule. Converts inbound / outbound calls into appointments. Supports the practice's wellness mission by asking all current patients for referrals annually. Executes the appointment reminder process with pre-calls at 24 hours prior to appointment. Ensures the patient has the best experience possible by timely & courteous interactions throughout the patient experience. Verifies insurance and completes necessary paperwork to ensure that all hearing aid devices are delivered in a timely fashion for each appointment. Participates in ongoing training and development as assigned by the Operations Supervisor Anticipate provider needs, supporting the patient care. Will be taught how to clean and do minor repair of hearing aids. Maintains patient privacy in compliance with HIPAA federal guidelines and practice policies. Track and report daily scheduling metrics. Position Qualifications: High School Diploma required, Associate Degree preferred 2 years front office management experience Prior Healthcare/Medical experience a PLUS Must be computer literate in all Microsoft Office programs. Hands on experience with office equipment (fax machines, scanners, and printers) Must be able to work well independently and be detailed-oriented and organized. Must be able to multitask and Must work well as a team member. The ideal candidate will also possess: Self-motivated, quick learner, and willing to adapt to change. Professional attitude and appearance. Ability to handle heavy phone work and willing to get new and former patients to come in for appointments. Excellent communication skills and ability to handle the public and work well with staff. Ability to be resourceful and proactive when issues arise. Provide top-notch customer service making patients feel important and like family. Excellent organizational skills, multitasking and time management skills, with the ability to prioritize tasks. Powered by JazzHR YLcCUwYlwC

Successor Role Clear Path to Head of Department (HOD) We are seeking a Global Manager of Administration & Office Management to lead and optimize one of our client's administrative operations worldwide. Team Leadership & Executive Support: Lead and manage a global team of administrative assistants, receptionists, and contractors. Ensure efficient and high-quality support for executives and employees at all levels. Oversee hiring, training, and performance management of admin staff. Foster a collaborative and service-oriented team culture. Office & Event Management: Provide executive-level administrative support, including travel coordination and logistics. Plan and manage corporate events, meetings, and conferences globally. Oversee office expenditures, vendor relationships, and contract negotiations. Identify and implement process improvements for greater administrative efficiency. Develop and enforce policies for company resources (e.g., corporate apartments, company cars). Maintain confidentiality and professionalism in handling sensitive information. Facilities & Workplace Operations: Collaborate with the Facilities team to manage office spaces globally, including seating arrangements and space planning. Oversee corporate apartment management worldwide to support executive and employee needs. Qualifications & Experience: 10+ years of office administration and management experience across multiple locations on a global scale. 5+ years of C-suite executive support experience. Strong leadership skills with a proven track record of managing and mentoring teams. Excellent organizational, project management, and problem-solving abilities. Self-starter with the ability to prioritize tasks, work autonomously, and make sound decisions. Experience in the hospitality industry is preferred. Benefits High-impact role with a clear leadership path Shape global administrative operations and work closely with top executives Dynamic, fast-growing company with a global presence Comprehensive benefits package RSUs, 401(K), ESPP, PTO, bonuses, and more! Interested Candidate May Apply online or email updated resume to ***************************

Our long-time Office Manager would like to retire in the next year or two, so we are looking for someone to fill her (very big) shoes! She is motivated to help transition the next person into her job. Must have previous dealership experience and CDK experience is a huge plus! This person will report directly to our General Manager and VP/Controller. Requirements: MUST have car dealership office experience Excellent Communication Skills - Both written & verbal Have attention to detail with the ability to meet deadlines Must be a Hands-on Manager with the ability to perform, understand and train each position in the office Schedule - Monday thru Friday Benefits: • Health and Dental Insurance • Paid Time Off • 401(k) • Paid Life Insurance Apply today!

Temporary 89 day or less office, if interested please complete the online application for review, this does not guarantee a selection, if considered your will be contacted directly. Thank You

Dental Office Manager - Join us. Where your smile truly matters! At Ideal Dental, we're on a mission to revolutionize dental care-and we want you to be part of the journey! As one of North America's fastest-growing dental groups, we're driven by our vision to provide exceptional, comprehensive dental services all under one roof. Established in 2008, we're proud to be clinician-founded and clinician-led, with a focus on patient-centered care and an unwavering commitment to innovation and growth. Job Summary: A Dental Office Manager is responsible for overseeing all day-to-day operations of the dental office to ensure smooth and efficient functioning. This includes managing patient service issues to guarantee high levels of guest satisfaction, fostering office morale to promote a positive company culture, and creating staff schedules. The Dental Office Manager is expected to complete daily and monthly reports and take on additional responsibilities as required to support the office's needs. Every day, you'll help create beautiful smiles and contribute to the health and well-being of the community. Responsibilities · Oversee Daily Operations: Ensure the dental office runs smoothly by managing all day-to-day activities, from patient flow to team coordination. · Deliver Exceptional Patient Service: Address and resolve patient service issues with professionalism and care, ensuring every guest leaves with a positive experience. · Develop and Manage Team: Lead, mentor, and support the dental team, providing opportunities for professional development while ensuring the team works collaboratively to achieve office goals. · Foster Team Morale: Build and maintain a supportive, engaging work environment that aligns with our company culture and inspires the team to excel. · Staff Scheduling: Create and manage efficient staff schedules, balancing office needs with team availability to ensure optimal coverage and productivity. · Audit Patient Accounts: Review and verify patient accounts for accuracy, ensuring all billing and records are in top shape. · Guide Treatment Plans: Present treatment options clearly and compassionately, assisting patients in overcoming financial barriers and helping them make informed decisions. · Track Office Performance: Complete daily and monthly reports, analyzing key metrics to help drive office efficiency and growth. · Support Office Needs: Take on additional duties as required, contributing to the overall success of the office in various capacities. · Travel for DeNovo Offices: Be flexible and open to traveling to newly acquired DeNovo offices as needed to support their integration and ensure seamless operations. What do you need to have to be a part of our team? A minimum of 2 years of management experience, with dental experience preferred to bring expertise to the role. A high school diploma or equivalent. A welcoming smile and a positive attitude that creates a friendly and inviting atmosphere for both patients and staff. Strong communication and customer service skills to ensure effective interaction with patients and team members. Proven leadership abilities, with a talent for leading by example and motivating the team to succeed. A natural desire and ability to connect with and serve guests, ensuring they feel valued and well cared for. Excellent multi-tasking skills, with the ability to stay organized and focused while working in a fast-paced environment. DeNovo Offices: New or acquired offices may require travel. Why You'll Love It Here: At Ideal Dental, we're committed to helping you grow professionally, providing you with opportunities to expand your skills, work with cutting-edge technology, and make a lasting impact on your patients. If you're passionate about dental care, thrive in a dynamic, supportive environment, and want to be part of a team that values both excellence and compassion, this is the place for you. · MONTHLY BONUS POTENTIAL Medical insurance. Discounted dental benefits for the employee, their spouse, and dependent children. Paid holidays. Paid Time Off (PTO). 401K. Employee scholarship program. At Ideal Dental, we're dedicated to putting smiles on the faces of our guests and our team. We foster a supportive, positive environment where every team member can thrive, grow, and enjoy their work. Join us and be part of a culture where your smile truly matters.